Tillsonburg public meetings in 2025

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee will hold a closed session to consider a Request for Proposal concerning 31 Earle Street, identified as an acquisition or disposition of land under section 239(2)(c). The meeting will also adopt the agenda, disclose any pecuniary interests, and approve minutes from the previous meeting. No other substantive items are listed.

• Closed session to consider Request for Proposal – 31 Earle Street (land acquisition/disposition under 239(2)(c))

The Affordable and Attainable Housing Advisory Committee approved moving into a closed session to review the Request for Proposal for 31 Earle Street. The committee also adopted its agenda, approved the minutes from the September 24, 2025 meeting, set the next meeting for March 25, 2026, and adjourned the session.

• Moved into closed session to consider 31 Earle Street RFP (carried)
• Adopted meeting agenda (carried)
• Approved minutes of September 24, 2025 meeting (carried)
• Adjourned meeting at 4:39 p.m. (carried)

Traffic Advisory Committee

The Traffic Advisory Committee will consider a petition to remove the two‑hour parking limit on Saturdays in the downtown core, as directed by Council on October 27, 2025. The meeting also includes information on several citizen submissions regarding ValleyView Lane, a four‑way stop at Trottier Drive, and Quarter Town Line. A report on temporary speed hump installations on Wilson Street (OPD‑25‑061) will be received as information, and a follow‑up request for no parking on one side of Denton Avenue will be discussed. Routine items such as adoption of the agenda, minutes, and disclosures are also on the agenda.

• Petition re: 2‑hour parking Downtown
• ValleyView Lane (Citizen Submission)
• Trottier Drive (Citizen submission – 4‑way stop)
• Temporary Speed Hump Installations on Wilson Street – OPD‑25‑061
• Request for no parking for one side of Denton Ave (Citizen request – follow up)

The Traffic Advisory Committee adopted the meeting agenda and the minutes from September 11, 2025. It received a petition to remove two‑hour parking limits on Saturdays as information and recommended that the town implement crosswalk safety signage and a public education campaign. The committee also received a report on a proposed temporary speed hump on Wilson Street as information and adjourned the meeting.

• Agenda adoption (Resolution #2) carried
• Agenda amendment (Resolution #1) defeated
• Minutes adoption (Resolution #3) carried
• Petition on 2‑hour downtown parking (Resolution #4) carried as information
• Recommendation for crosswalk safety signage and education (Resolution #5) carried
• Speed hump report on Wilson Street (Resolution #6) carried as information
• Meeting adjourned (Resolution #7) carried

Health Care Advisory Committee

The Community Health Care Advisory Committee is meeting to discuss several healthcare initiatives. Key topics include a proposed physician incentive program shared between the Town and TDMH and the MoveMobility Mobile Medical Clinic Van.

• Draft Proposed Shared Town and TDMH Physician Incentive Program
• MoveMobility Mobile Medical Clinic Van
• Discussion on nationwide decline in rural family physicians
• Unattached Resident Support Page
• Dedicated email address for the committee

Accessibility Advisory Committee

The Accessibility Advisory Committee will meet to review general business and reports. The agenda includes discussions regarding a pool ramp lip and the soccer club entrance.

• Discussion on Pool Ramp Lip
• Discussion on Soccer Club Entrance - M. McCrimmon

The Accessibility Advisory Committee adopted the agenda with an added Item 5.3. It approved the minutes from the September 16, 2025 meeting. The committee requested staff keep an ongoing task list and attach it to each agenda. The meeting was adjourned at 5:02 p.m.

• Adopted agenda amended to include Item 5.3 (Carried)
• Approved minutes of the September 16, 2025 meeting (Carried)
• Requested staff maintain an ongoing task list and attach it to each agenda (Carried)
• Adjourned the meeting at 5:02 p.m. (Carried)

Economic Development Advisory Committee

The Economic Development Advisory Committee will review background information on a boundary adjustment and receive monthly activity updates. The meeting will also include reports from the Downtown Business Improvement Association and the Chamber of Commerce.

• Review of boundary adjustment background information
• Monthly economic development activity update
• Report from Downtown Business Improvement Association
• Report from Tillsonburg District Chamber of Commerce
• Approval of November 11, 2025, committee minutes

The Economic Development Advisory Committee adopted its agenda and approved the minutes from the November 11 meeting. It amended the agenda to include a new Northern Boundary item and discussed forming small groups to recommend boundary adjustments, postponing a formal motion. The meeting was adjourned at 1:44 p.m.

• Adopted agenda (carried)
• Approved previous meeting minutes (carried)
• Amended agenda to add Northern Boundary item (carried)
• Adjourned meeting at 1:44 p.m. (carried)

Council Meeting

The Council will discuss closing a session to review sensitive land and employee matters, then consider authorizing the purchase of former rail lands, supporting zoning changes for a church, and establishing a new By-Law Appeals Committee.

• Authorize purchase of former rail lands on Clearview Drive
• Support zoning change for church at 20 Cranberry Road
• Establish a By-Law Appeals Committee
• Support subdivision extensions for 112 North Street E and 91 Young Street
• Receive delegation on Battery Energy Storage System

The council authorized the establishment of a By‑Law Appeals Committee, adopted its by‑law and amended three existing bylaws. It also appointed three councillors to the new committee. Additional actions included extending two subdivision approvals, approving a zone change for a church property, and declining to host a battery‑storage project.

• Approved establishment of By‑Law Appeals Committee and adopted its by‑law (Resolution 2025‑466)
• Amended Animal Control By‑Law 2021‑013, Business Licensing By‑Law 3666, and Property Standards By‑Law 2023‑049 (Resolution 2025‑466)
• Appointed Councillors Parker, Parsons, and Luciani to the By‑Law Appeals Committee (Resolution 2025‑466)
• Supported one‑year extension of draft subdivision approval for Lindprop Corp to April 12, 2027 (Resolution 2025‑461)
• Supported two‑year extension of draft subdivision approval for Gene Sandham to Jan 11, 2028 (Resolution 2025‑460)
• Approved in principle zone change to Major Institutional Zone (IN2) for TVDSB Hope Reformed Church property (Resolution 2025‑462)
• Declined to be a host community for Skyline Energy battery storage project (Resolution 2025‑463)
• Received Intact Public Entities presentation on municipal insurance as information (Resolution 2025‑459)

Youth Advisory Council

The Youth Advisory Council will meet to discuss communications collaboration and the Station Arts Centre. The body will also review ideas gathered from a survey.

• Discussion regarding the Station Arts Centre
• Review of ideas from a survey
• Communications collaboration discussion

The council approved the meeting agenda and the minutes from the November 5, 2025 Youth Advisory Council meeting. It passed a resolution to invite Executive Director Tabitha Verbuyst of the Station Arts Centre to a future meeting. The council then adjourned the December 3, 2025 meeting.

• Agenda approved (Carried)
• Minutes of November 5, 2025 meeting approved (Carried)
• Executive Director of Station Arts Centre invited to future meeting (Carried)
• Meeting adjourned at 5:26 p.m. (Carried)

Tillsonburg Airport Advisory Commitee

The Tillsonburg Airport Advisory Committee will adopt its agenda and the minutes from the September 25, 2025 meeting. It will receive the Airport Manager's update and other airport status reports. Members will review draft versions of the Airport Operations Manual (Sept 1 2025 v2) and the Safety Management Plan (Sept 1 2025 v3). No formal decisions are indicated beyond routine approvals.

• Adopt agenda for the November 27, 2025 meeting
• Adopt minutes from the September 25, 2025 meeting
• Airport Manager's update (Managers Report 2025 Nov 2025.pdf)
• Review draft Airport Operations Manual (Tillsonburg - Airport Operations Manual Sept 1 2025.v2.pdf)
• Review draft Safety Management Plan (Tillsonburg - Safety Management Plan Sept 1 2025.v3.pdf)

The Tillsonburg Airport Advisory Committee approved the amended agenda and the minutes from the September 25, 2025 meeting. It carried a motion to increase communication with airport tenants and to share meeting minutes with them. The meeting was then adjourned at 6:30 p.m.

• Adopted agenda (carried)
• Approved previous meeting minutes (carried)
• Recommended increased communication with tenants and sharing of minutes (carried)
• Adjourned meeting (carried)

Affordable and Attainable Housing Advisory Committee

The provided agenda contains only procedural boilerplate and software interface text. There are no specific topics, decisions, or discussions listed for this meeting.

Parks Beautification and Cemeteries Committee

The Parks, Beautification & Cemeteries Committee will meet to adopt the agenda and minutes from the previous meeting. The session includes a presentation on trails and a verbal update from a subcommittee.

• Adoption of agenda and minutes from October 28th meeting
• Trails update from County - Travis Lockhart
• Subcommittee update - Joan Weston

Council Meeting

Council will consider a zone change for 93 Young Street to allow two residential lots and approve a $85,000 feasibility study for a Multi-Use Recreation Facility. The meeting also includes the adoption of a By-Law to appoint an Acting Clerk and the renewal of an agreement with the Tillsonburg and District Historical Society.

• Zone change application ZN 7-25-12 for 93 Young Street to R1 and OS1-sp zones
• MURF Feasibility Study funding of $85,000
• By-Law 2025-103 to appoint a Clerk (Acting)
• By-Law 2025-104 to authorize agreement with Tillsonburg and District Historical Society
• Community Improvement Plan funding of up to $3,000 for 167 Simcoe Street

Council adopted a resolution supporting the Official Plan amendment (OP 25-15-7) and approving in principle a zone change (ZN 7-25-12) to create two residential infill lots at 93 Young Street. The council also directed staff to prepare a report on a Municipal Civility and Anti‑Harassment Policy. Additional actions included approving funding for the 167 Simcoe Street Community Improvement Plan, adopting the Great Pumpkin Rescue Program as an annual event, and reallocating capital project funds for security upgrades.

• Approved Official Plan amendment and in‑principle zone change for 93 Young St (Carried)
• Directed staff to prepare a Municipal Civility and Anti‑Harassment Policy report (Carried)
• Approved $3,000 matching grant for accessibility renovations at 167 Simcoe St (Carried)
• Approved the Great Pumpkin Rescue Program as an annual event (Carried)
• Defeated budget amendment for MURF feasibility study ($85,000) (Defeated)
• Directed staff to earmark $28,000 in the facilities reserve for the multi‑use recreation facility (Carried)
• Approved 3‑year agreement with Tillsonburg and District Historical Society (Carried)
• Reallocated up to $100,000 for security camera upgrades and related works (Carried)

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee will review reports on museum operations and item deaccession. The body is also discussing heritage value statements for specific sites and the renaming of Broadway Parkette.

• Heritage Designation Assessment for Pillars in Memorial Park and Gibson House
• Broadway Parkette Renaming
• Deaccession Report
• Museum Report

The advisory committee approved the agenda and the minutes from the October 15 meeting. It received and endorsed draft heritage designation statements for Pillars in Memorial Park and Gibson House, and directed staff to prepare a council report and continue work on the Oddfellows Lodge. The committee approved the deaccession of listed museum objects in an omnibus motion. It also recommended renaming Broadway Parkette to Tillson Family Parkette.

• Adopted agenda – Carried
• Approved October 15 meeting minutes – Carried
• Endorsed heritage designation drafts for Pillars in Memorial Park and Gibson House; instructed staff to report to Council and continue research on Oddfellows Lodge – Carried
• Approved deaccession of objects listed in schedule via omnibus motion – Carried
• Recommended renaming Broadway Parkette to Tillson Family Parkette – Carried
• Adjourned meeting at 5:02 p.m. – Carried

Economic Development Advisory Committee

The Economic Development Advisory Committee will adopt its agenda and the minutes from the October 14 meeting. Members will review a monthly activity update, a growth analysis and lands need assessment, and a report from the Downtown Business Improvement Association. The committee will also discuss a proposed boundary adjustment.

• Adopt agenda for the November 11 meeting
• Approve minutes of the October 14 Economic Development Advisory Committee meeting
• Review Growth Analysis and Lands Need Assessment documents
• Discuss report from Downtown Business Improvement Association
• Consider Boundary Adjustment

The Economic Development Advisory Committee adopted its agenda and approved the minutes from the October 14 meeting. It passed a resolution supporting the adjusted Growth Analysis and Land Needs Assessment and recommending that Council endorse the Watson and Associates study. The meeting was formally adjourned at 1:32 p.m.

• Adopted agenda (Resolution #1) – carried
• Approved October 14 minutes (Resolution #2) – carried
• Supported adjusted Growth Analysis and recommended Council endorsement (Resolution #3) – carried
• Adjourned meeting at 1:32 p.m. (Resolution #4) – carried

Council Meeting

The Council will consider and in principle approve a zone change (ZN 7-24-01) and an Official Plan amendment (OP 24-02-7) for Lots 25 and 26 and part of Willow Street to allow a four‑storey, 47‑unit residential building. It will also receive a surplus land declaration for Otter Lane and a by‑law to close the road, and authorize change orders for Van Norman Innovation Park totaling $150,533. Minor variance applications for St. Andrews Presbyterian Church (lot‑area reduction) and Goodwill Industries (interior side‑yard width) will be heard by the Committee of Adjustment. Closed‑session items include personnel matters and a right‑of‑first‑refusal on Vienna Road lands.

• Zone change ZN 7-24-01 and Official Plan amendment OP 24-02-7 for Willow St site
• Surplus Land Declaration for Otter Lane and related road‑closure by‑law
• Van Norman Innovation Park change orders: $36,533 for municipal drain design and $114,000 for Highway 3 environmental assessment
• Minor variance A04‑25 for St. Andrews Presbyterian Church to reduce minimum lot area
• Minor variance A05‑25 for Goodwill Industries to extend interior side‑yard width

The council approved in principle a zone change and Official Plan amendment to allow a four‑storey, 47‑unit apartment building on Lots 25 and 26, Willow Street. It also supported a two‑year extension of draft approval for the SB 20‑06‑7 subdivision. Minor variance applications for St. Andrews Presbyterian Church and Goodwill Industries were approved, and Otter Lane was declared surplus land with authority given to negotiate its sale.

• Approved in principle zone change (ZN 7-24-01) and Official Plan amendment (OP 24-02-7) for Lots 25 & 26 to permit a 4‑storey 47‑unit apartment building (Resolution #2025-411)
• Supported a two‑year extension of draft approval for subdivision SB 20‑06‑7 (Resolution #2025-409)
• Approved Minor Variance Application A04-25 for St. Andrews Presbyterian Church to reduce minimum lot area (Resolution #2025-406)
• Approved Minor Variance Application A05-25 for Goodwill Industries to relax interior side‑yard width requirement (Resolution #2025-407)
• Declared Otter Lane surplus land and authorized the Development Commissioner to negotiate its purchase (Resolution #2025-418)
• Directed staff to investigate feasibility of a 4‑way stop at Sanders Street and Hardy Avenue (Resolution #2025-413)
• Received delegation from Lori Van Opstal regarding 31 Earle Street (Resolution #2025-410)
• Received delegation from Skyline Energy on a battery energy storage system (Resolution #2025-412)

Recreation and Sports Advisory Committee

The Recreation and Sports Advisory Committee will adopt its agenda and minutes, then hear presentations. Information items include a Hall of Fame update, a motorcycling incident that occurred at Memorial Park, and an update on advertising and sponsorship. The meeting will conclude with general business, scheduling the next meeting, and adjournment.

• Hall of Fame update
• Motorcycling incident at Memorial Park
• Advertising & Sponsorship update

Youth Advisory Council

The Youth Advisory Council will elect a Chair and Vice‑Chair for the remainder of its term. The Council will adopt its agenda and the minutes from the June 4 2025 meeting. Members will consider the Youth Survey results and make a recommendation to Town Council.

• Election of Chair – Theresa Cuff selected as Chair
• Election of Vice‑Chair – Maylina Wall selected as Vice‑Chair
• Adoption of agenda
• Adoption of minutes from the June 4 2025 meeting (250604 Youth Advisory Council Meeting Minutes.pdf)
• Recommendation to Town Council based on Youth Survey results (Youth Survey Results Summary.pdf; Youth Survey Responses (as of Oct 29 2025).pdf)

Youth Advisory Council

The Youth Advisory Council agenda for November 5, 2025 contains no listed items. No decisions or discussions are detailed in the provided document. The meeting appears to be a placeholder or procedural session.

Health Care Advisory Committee

The Community Health Care Advisory Committee will adopt its agenda and approve minutes from the September 2, 2025 meeting. It will receive a staff report titled “Shared Physician Recruitment Incentive Model” and provide a recommendation to Council. The committee will also hear a health sector recruitment webpage update, an Interprofessional Care Team proposal update, and a council resolution from October 27. An information item will present a Brandon Sun article about future doctors.

• Health Sector Recruitment Webpage Update – presentation by C. Panschow
• Brandon Sun article: “Red Carpet Rolled Out for Future Doctors” (information item)
• October 27 Council Resolution – item presented by Councillor Spencer
• Interprofessional Care Team (IPCT) proposal – update and next steps by T. Martins
• Shared Physician Recruitment Incentive Support Model – staff report received; committee to recommend to Council

The agenda was adopted and the September 2 minutes were approved with an amendment. The committee decided it will meet on the first Tuesday of each month in 2026. The meeting was formally adjourned at 1:38 p.m.

• Adopted agenda (Resolution #1, carried)
• Approved September 2 minutes with amendment (Resolution #2, carried)
• Set 2026 meeting dates: first Tuesday each month (determined by committee)
• Adjourned meeting at 1:38 p.m. (Resolution #3, carried)

Parks Beautification and Cemeteries Committee

The committee will meet to review information items and conduct general business. Key discussion points include a memo regarding Lake Lisgar and an update on grapevine removal.

• Lake Lisgar Memo
• Grapevine removal update

Council Meeting

The Town of Tillsonburg Council adopted its agenda and approved several items, including a zone change for 8 Bloomer Street from Passive Use Open Space (OS1) to Special Passive Use Open Space (OS1‑sp) to allow an additional residential unit in an existing garage. The council received a report allocating the 2024 surplus of $2,248,391 among various reserves. It also approved contract extensions for housekeeping services and a Memorandum of Understanding with the Tillsonburg Horticultural Society, and designated the north portion of Block 59 in the Potters Gate subdivision as parkland.

• Zone Change Application ZN 7‑25‑10 – 8 Bloomer St rezoned to OS1‑sp for an additional residential unit
• 2024 Surplus Allocation of $2,248,391 distributed to employment, asset management, cemetery, infrastructure, fire, fleet, police, and tax‑rate stabilization reserves
• Housekeeping Contract Extension – one‑year extensions with Cheema Cleaning Services and Horizon Maintenance Services
• Memorandum of Understanding with Tillsonburg Horticultural Society approved for 2026‑2029
• North portion of Block 59 in Potters Gate subdivision designated as parkland and recommended for inclusion in the 2026 budget

The council approved the 2024 surplus allocation of $2,248,391 to various reserves. It rezoned 8 Bloomer Street to allow an additional residential unit. It designated parkland in the Potters Gate subdivision and approved a memorandum of understanding with the Tillsonburg Horticultural Society. It also directed staff to study a municipally supported physician recruitment strategy and adopted several by‑laws.

• Adopted the meeting agenda (Resolution #2025-386)
• Approved zone change for 8 Bloomer St to permit an additional residential unit (Resolution #2025-388)
• Allocated the 2024 surplus of $2,248,391 to multiple reserves (Resolution #2025-391)
• Designated north portion of Block 59 in Potters Gate as parkland and recommended its inclusion in the 2026 budget (Resolution #2025-392)
• Approved the Memorandum of Understanding with the Tillsonburg Horticultural Society (Resolution #2025-393)
• Approved one‑year contract extensions with Cheema Cleaning Services and Horizon Maintenance (Resolution #2025-394)
• Directed staff to prepare a feasibility report on a municipal physician recruitment and retention strategy (Resolution #2025-396)
• Authorized reading and signing of By‑Laws 2025-088, 2025-089, 2025-090, and 2025-091 (Resolution #2025-398)

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee will discuss heritage designation assessments and draft statements of cultural value. The meeting also includes reports on the museum and updates to heritage listings.

• Draft Statements of Cultural Heritage Value for Gibson House
• Draft Statements of Cultural Heritage Value for Memorial Park Pillars
• Founder's Day Subcommittee working document
• Updated Heritage Listings
• Museum Report

The Museum, Culture, Heritage and Special Awards Advisory Committee approved its agenda and the minutes from the September 17 meeting. It deferred the Heritage Designation Assessment (RCP‑25‑060) to the next meeting and accepted the Q3 Museum Report for information. The meeting was adjourned at 4:58 p.m.

• Agenda approved (Carried)
• September 17 minutes approved (Carried)
• Heritage Designation Assessment RCP‑25‑060 deferred to next meeting (Carried)
• Q3 Museum Report received as information (Carried)
• Meeting adjourned at 4:58 p.m. (Carried)

Council Meeting

The Tillsonburg Council is deciding on land use applications, including a rezoning for semi-detached dwellings and the sale of town properties. The body is also reviewing county growth forecasts and discussing the installation of a Remembrance Crosswalk on Broadway.

• Approved rezoning of 10 Sandy Court from Open Space (OS2) to Special Low Density Residential (R2-sp) for two semi-detached dwellings
• Requested support from Oxford County to include 400 Simcoe Street within the Town of Tillsonburg boundaries
• Deferred Official Plan and Zone Change applications for 31 Earle Street pending evaluation of Cedar Street widening
• Directed staff to move forward with a Remembrance Crosswalk on Broadway funded by the Tax Rate Stabilization Reserve
• Declared a portion of Hale Street between Bidwell Street and Raccoon Alley as surplus land

The council approved a zone change for 10 Sandy Court, moving it from Active Use Open Space to Special Low Density Residential to permit two semi‑detached dwellings. It deferred the Official Plan amendment and zone change for 31 Earle Street pending a traffic study and a review of Cedar Street widening. The council also asked staff not to proceed with a sidewalk on Sandy Court, requested Oxford County’s support for a boundary adjustment at 400 Simcoe Street, approved the Multi‑Year Accessibility Plan, and declared surplus land on Hale Street between Bidwell Street and Raccoon Alley.

• Approved zone change for 10 Sandy Court (R2‑sp) to enable two semi‑detached homes (Resolution #2025-360)
• Deferred Official Plan amendment and zone change for 31 Earle Street pending traffic and widening study (Resolution #2025-359)
• Requested staff halt sidewalk installation on Sandy Court and support residents (Resolution #2025-361)
• Requested Oxford County support for boundary adjustment of 400 Simcoe Street (Resolution #2025-365)
• Approved Town of Tillsonburg Multi‑Year Accessibility Plan 2024‑2028 (Resolution #2025-367)
• Declared surplus land on Hale Street between Bidwell Street and Raccoon Alley (Resolution #2025-369)
• Moved into closed session to consider personnel matters, insurance claims, and Project Polyiso support (Resolution #2025-354)
• Adopted the meeting agenda (Resolution #2025-356)

Economic Development Advisory Committee

The Economic Development Advisory Committee is reviewing a proposal and report regarding the expansion of the Downtown Tillsonburg Business Improvement Area (BIA). The meeting also includes updates on the Community Strategic Plan and reports from local business organizations.

• BIA Expansion Proposal Report CS 25-025
• Proposed Downtown Tillsonburg BIA Boundary Expansion By-Law CS 25-025
• Delegation from Shane Curtis regarding BIA Expansion Proposal
• August 2025 monthly statistics from Woodstock, Ingersoll, Tillsonburg and Area Association of Realtors
• Town Hall update on the Community Strategic Plan

The Economic Development Advisory Committee adopted its agenda and approved the minutes from the September 9 meeting. It passed a resolution recommending that Town Council halt the current BIA boundary expansion process and create a collaborative community group to discuss a sustainable commercial expansion. The meeting was then adjourned at 1:40 p.m.

• Adopted agenda (Resolution #1) – carried
• Approved September 9 minutes (Resolution #2) – carried
• Recommended Council halt BIA boundary expansion and form collaborative group (Resolution #3) – carried
• Adjourned meeting at 1:40 p.m. (Resolution #4) – carried

Founder's Day Subcommittee

The agenda for the Tillsonburg Founder’s Day Subcommittee meeting on 2025-10-06 contains only placeholder sections and no specific items. No rezoning proposals, contracts, ordinances, fee changes, or public hearings are listed. The meeting appears to be procedural with no decisions or discussions documented in the agenda.

Recreation and Sports Advisory Committee

The Recreation and Sports Advisory Committee is meeting to discuss service standards and local facility requests. The body will consider recommending that Council allow Glendale High School physical education classes to use outdoor courts free of charge.

• Request to waive pickleball fees for Glendale HS Phys Ed classes
• Recommendation for Council to adopt Recreation, Culture & Parks Service Standards
• Pickleball club correspondence
• Baseball diamond fence advertising
• Trophy displays at Community Centre

The Recreation and Sports Advisory Committee adopted the meeting agenda. It approved the September 4 minutes, directing that they refer to a feasibility study rather than arena construction. The committee recommended that council direct staff to provide outdoor courts to Glendale High School physical‑education classes at no charge and adjust the Rates and Fees By‑law to zero fees for all Thames Valley District and Separate school boards. It also recommended council adopt the Recreation, Culture & Parks Service Standards. All resolutions were carried.

• Adopt agenda (Resolution #1) – carried
• Adopt September 4 minutes with amendment to reference feasibility study (Resolution #2) – carried
• Recommend council direct staff to offer outdoor courts free to Glendale HS PE classes (Resolution #3) – carried
• Recommend adjusting Rates and Fees By‑law to zero fees for all Thames Valley District and Separate school boards (Resolution #3) – carried
• Recommend council adopt Recreation, Culture & Parks Service Standards (Resolution #4) – carried
• Adjourn meeting at 6:47 p.m. (Resolution #4) – carried

Parks Beautification and Cemeteries Committee

The Parks, Beautification & Cemeteries Committee will consider a recommendation that Council adopt the Recreation, Culture & Parks Service Standards. The meeting also includes two information items presented by Joan Weston about Lake Lisgar and a request for assistance for kayakers. No presentations or contracts are scheduled.

• Recommendation to adopt Recreation, Culture & Parks Service Standards
• Information item: Lake Lisgar and surroundings (presented by Joan Weston)
• Information item: Request for assistance for kayakers (presented by Joan Weston)

The committee adopted its agenda and approved the minutes from the June 24 meeting. It passed a resolution recommending that Council adopt the Recreation, Culture & Parks Service Standards. The meeting was formally adjourned at 5:46 p.m.

• Adopt agenda (carried)
• Adopt minutes from June 24 meeting (carried)
• Recommend Council adopt Recreation, Culture & Parks Service Standards (carried)
• Adjourn meeting at 5:46 p.m. (carried)

Tillsonburg Airport Advisory Commitee

The Tillsonburg Airport Advisory Committee will receive the Airport Manager's Q2 2025 update and standing reports, and will discuss operational issues including runway visibility due to corn crop, internet service disruptions, and fuel pricing. The agenda will be adopted, pecuniary interests disclosed, and minutes from the June 19, 2025 meeting approved. The next meeting is set for October 23, 2025.

• Runway visibility (corn crop) – report a problem
• Internet service disruptions – staff report
• Fuel pricing – staff report
• Airport Manager's Q2 2025 update
• Adoption of minutes from June 19, 2025 meeting

The Airport Advisory Committee approved its agenda and the minutes from the June 19, 2025 meeting. The meeting was formally adjourned and the next meeting was rescheduled to November 27, 2025 at 5:30 p.m.

• Adopted agenda (carried)
• Adopted June 19, 2025 minutes (carried)
• Adjourned meeting (carried)
• Rescheduled next meeting to November 27, 2025

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee will adopt its agenda and the minutes from the July 30, 2025 meeting. Members will hear a presentation of the August 2025 Built for Good report on Ontario’s housing needs. A brief update on the property at 31 Earle Street will be provided. The committee will set the date for its next meeting.

• Adopt minutes of the July 30, 2025 Affordable and Attainable Housing Committee meeting
• Presentation of Built for Good 2‑pager and report (August 2025) by Kelly Gilson, United Way Oxford
• General Business: Update on 31 Earle Street

The Affordable and Attainable Housing Advisory Committee adopted its agenda for the September 24, 2025 meeting. It approved the minutes from the July 30, 2025 meeting. The meeting was then adjourned at 4:54 p.m.

• Adopted agenda (Resolution #1) – carried
• Approved July 30, 2025 minutes (Resolution #2) – carried
• Adjourned meeting at 4:54 p.m. (Resolution #3) – carried

Council Meeting

Council is reviewing the 2024 audited financial statements and considering several land-use applications. The body is also addressing the Façade Improvement Program's financial management and debt issuance for the Big Swing Land Servicing project.

• Approval of 2024 Consolidated, Trust, Sanitary Sewer, and Water & Wastewater Financial Statements
• Rezoning of 133 Lisgar Avenue to allow an additional dwelling unit
• Rezoning of 350 Tillson Avenue to allow a 4-unit multiple dwelling
• Approval of $46,097 in eligible expenditures for the Façade Improvement Program
• Authorization of debt issuance for the Big Swing Land Servicing project via By-law No. 2025-075

Council received and approved the Town of Tillsonburg’s 2024 Consolidated Financial Statements, Trust Funds Statements, Sanitary Sewer and Water & Wastewater Financial Statements as audited. Council approved zone change applications for 133 Lisgar Avenue (R1 to R1‑sp) and 350 Tillson Avenue (R2 to R3‑sp) to permit additional dwelling units. Council adopted the Façade Improvement Program financial review, designating $46,097 as an eligible expenditure and outlining a repayment and funding agreement with the BIA. Council supported the Enbridge natural gas expansion and received delegations on homelessness as information.

• Approved 2024 Consolidated Financial Statements and related audited statements (Carried)
• Approved zone change for 133 Lisgar Avenue from R1 to R1‑sp (Carried)
• Approved zone change for 350 Tillson Avenue from R2 to R3‑sp (Carried)
• Received Integrity Commissioner reports as information (Carried)
• Supported Enbridge natural gas expansion (Carried)
• Suspended rules to allow DTBIA Executive Director to speak on FIP review (Carried with two‑thirds majority)
• Approved FIP financial items: $46,097 eligible expenditure; BIA repayment schedule; directed staff to draft agreement (Carried)
• Deferred reconsideration of Resolution 2025‑215 on spatial separation agreement to Oct 14, 2025 (Carried)

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee is reviewing several policy updates and agreements for recommendation to Council. The meeting includes discussions on heritage listings, service standards, and collection policies.

• Recreation, Culture and Parks Service Standards (RCP-25-048)
• Updated ANHS Collection Policy (RCP-25-054)
• Tillsonburg and District Historical Society Agreement Renewal (RCP-25-055)
• Heritage Listing Corrections for Joan Weston
• Museum Report and Doors Open Memo

The advisory committee approved its agenda and the minutes from the June 18 meeting. It recommended that Council adopt the Recreation, Culture & Parks Service Standards and the updated ANHS Collection Policy. It also recommended renewing the agreement with the Tillsonburg and District Historical Society and received the museum report and Open Doors memo as information. The meeting was adjourned at 5:16 p.m.

• Adopted agenda (Resolution #1) – carried
• Approved minutes of June 18, 2025 meeting (Resolution #2) – carried
• Recommended Council adopt Recreation, Culture & Parks Service Standards (Resolution #3) – carried
• Recommended Council adopt updated ANHS Collection Policy (Resolution #4) – carried
• Recommended Town enter amended agreement with Tillsonburg and District Historical Society (Resolution #5) – carried
• Received museum report as information (Resolution #6) – carried
• Received Open Doors Memo as information (Resolution #7) – carried
• Adjourned meeting at 5:16 p.m. (Resolution #8) – carried

Accessibility Advisory Committee

The Accessibility Advisory Committee will review a draft Multi-Year Accessibility Plan and receive a report on designating permit parking spaces at the Community Centre. The meeting agenda also includes the adoption of previous meeting minutes.

• Review of 2024-2028 Multi-Year Accessibility Plan
• Designation of permit parking spaces at Community Centre (RCP-25-047)
• Adoption of June 17, 2025 meeting minutes
• Aquatics Centre Pool Ramp discussion

The Accessibility Advisory Committee approved its agenda and the minutes from the June 17, 2025 meeting. It formally received the report RCP‑25‑047 on the designation of permit parking spots as information. The meeting was adjourned at 5:14 p.m.

• Agenda approved (carried)
• June 17 minutes approved (carried)
• Report RCP‑25‑047 on permit parking spots received as information (carried)
• Meeting adjourned at 5:14 p.m. (carried)

Founder's Day Subcommittee

The Founder's Day Subcommittee will adopt its agenda and the minutes from the September 2 meeting, receive presentations, and discuss several staff updates. Items include the cancellation of the Kinette Barn Dance, a review of the updated vendor list, the vendor/band parking and loading zone layout, and the festival budget tracker. The meeting will also set the next meeting for October 6, 2025.

• Kinette Barn Dance – cancelled
• Review updated vendor list (Vendors for Committee.pdf)
• Discuss vendor/band parking and loading zone (Founder's Festival Layout 09032025.pdf)
• Examine Founders Festival Budget Tracker (Founders Festival Budget Tracker (2).pdf)
• Schedule next meeting for October 6, 2025

The Founder's Day Subcommittee approved its agenda and the minutes from the September 2 meeting. The Kinette Barn Dance was announced as cancelled. The meeting was formally adjourned at 5:05 p.m.

• Agenda approved (carried)
• Previous meeting minutes approved (carried)
• Kinette Barn Dance cancelled (staff update)
• Meeting adjourned at 5:05 p.m. (carried)

Traffic Advisory Committee

The Traffic Advisory Committee will hear a presentation of the Town's Traffic Master Plan. It will review a process for new traffic control measures. Members will discuss a request to add a four‑way stop at the intersection of Sanders Street and Hardy Avenue.

• Presentation of the Traffic Master Plan (Kevin Jones, Paradigm Transportation Solutions Limited)
• Process Review – New Traffic Control Measures (Member Scanlan)
• Request for consideration of a 4‑way stop at Sanders Street and Hardy Avenue (Member Scanlan)

The Traffic Advisory Committee approved the meeting agenda with an added citizen request for no parking on one side of Denton Avenue. It adopted the minutes from the June 12, 2025 meeting. The committee voted to recommend that Council direct staff to study a possible 4‑way stop at Sanders Street and Hardy Avenue. It also asked for a traffic and speed count at Denton Avenue, deciding no immediate action on the parking request.

• Agenda approved with addition of Denton Ave no‑parking request (carried)
• Minutes from June 12, 2025 approved (carried)
• Recommend Council direct staff to investigate 4‑way stop at Sanders & Hardy (carried)
• Requested traffic and speed count for Denton Ave; no action taken now

Economic Development Advisory Committee

The Economic Development Advisory Committee will hear a Lands Need Analysis presentation, a monthly activity update, and a proposal to expand the Downtown Business Improvement Association. It will also receive updates on the Community Strategic Plan, including the Earle Street affordable housing project and a Rural Ontario Development Program application, and discuss a boundary adjustment.

• Lands Need Analysis presentation by Oxford County planners
• BIA Expansion Proposal (Burns Letter to Council)
• Earle Street Project update under Affordable and Attainable Housing Committee
• Rural Ontario Development Program application
• Boundary Adjustment discussion

The Economic Development Advisory Committee adopted its agenda and approved the minutes from the August 12, 2025 meeting. It passed a resolution recommending that Town Council revise the Growth Analysis to raise the commercial/institutional land allocation from 15% to 30% in response to local demand. The meeting was then adjourned at 1:49 p.m.

• Adopted agenda (Resolution #1) – Carried
• Approved minutes of Aug 12, 2025 meeting (Resolution #2) – Carried
• Recommended revising Growth Analysis to increase commercial/institutional land allocation to 30% (Resolution #3) – Carried
• Adjourned meeting at 1:49 p.m. (Resolution #4) – Carried

Council Meeting

The Tillsonburg Town Council will decide on the Greyfield Site (northeast corner of Brock and Harvey Streets) as the location for a new Town Hall. The meeting also includes reports on a downtown BIA boundary expansion, purchase of Moose Street right‑of‑way parcels, approval of a Tax Increment Grant for the Innovation Way property, and a $12,000 beacon installation at Broadway and the TransCanada Trail.

• Selection of Greyfield Site for new Town Hall (Brock & Harvey Streets)
• Downtown Tillsonburg BIA Boundary Expansion By‑Law to take effect Jan 1 2026
• Purchase of Moose Street right‑of‑way parcels at $15,000 per parcel, with costs covered by purchasers
• Innovation Way property approved for Tax Increment Grant Back Program with staged rebates
• Installation of Rectangular Rapid Flashing Beacon at Broadway & TransCanada Trail, cost $12,000 + HST

The council adopted the agenda and approved a letter of support for the Downtown Business Improvement Association Board. It authorized a $60,000 Rural Ontario Development Program application and recommended a $30,000 town share in the 2026 budget. The council also approved the purchase of Moose Street right‑of‑way parcels, the Innovation Way property for a tax‑increment grant, and a pedestrian flashing beacon installation funded $12,000 + HST.

• Approved purchase of Moose Street Right‑of‑Way parcels (by‑laws authorizing agreements, $15,000 per parcel, net proceeds to Town Hall Reserve) (Carried)
• Supported DTBIA Board of Management with a letter of support (Carried)
• Approved $60,000 Rural Ontario Development Program application for Health Care Recruitment Strategy (Carried)
• Recommended inclusion of $30,000 town share in 2026 budget under Special Projects (Carried)
• Approved Innovation Way property for Tax Increment Grant Back Program (Carried)
• Approved pedestrian crossover rapid flashing beacon installation at Broadway & TransCanada Trail, funded $12,000 + HST (Carried)
• Received Oxford County Report PW 2025‑45 and Support Resolution for TVDSB Governance Review as information (Carried)
• Adopted the meeting agenda (Carried)

Recreation and Sports Advisory Committee

The Recreation and Sports Advisory Committee will adopt the June 5 meeting minutes and review the Recreation, Culture and Parks Service Standards. The next meeting is scheduled for October 2, 2025.

• Adoption of June 5, 2025 meeting minutes
• Review of Recreation, Culture and Parks Service Standards
• Next meeting scheduled for October 2, 2025

The Recreation and Sports Advisory Committee adopted the amended agenda and the minutes from the June 5 meeting. It passed a recommendation that Council update the Parks Use By‑law to allow parking on the interior of the boulevard on Parkdale Avenue for Westmount Park users. The meeting was then adjourned.

• Adopted agenda (carried)
• Adopted June 5 minutes (carried)
• Recommended by‑law update for Westmount Park parking (carried)
• Adjourned meeting at 6:41 p.m. (carried)

Health Care Advisory Committee

The Community Health Care Advisory Committee will adopt its agenda and the minutes from the June 3, 2025 meeting. It will hear a presentation on patient‑care clinic feedback and discuss funding sources for the unattached patient clinic. Additional topics include development of a family‑medicine residency program, an update from the Ontario Medical Association, and physician recruitment efforts, including rural development funding.

• Adopt agenda for the September 2, 2025 meeting
• Approve minutes of the June 3, 2025 meeting
• Presentation: Unattached Patient Care Clinic Feedback by Stephanie Nevins
• Discussion: Unattached Patient Clinic – Future Funding/Sources
• Discussion: Family Medicine Residency Program Development

The Health Care Advisory Committee adopted its agenda and approved the June 3, 2025 meeting minutes, both motions carried. The meeting was then adjourned at 1:04 p.m. No substantive policy or funding decisions were made.

• Adopted agenda (carried)
• Approved minutes of June 3 2025 meeting (carried)
• Adjourned meeting (carried)

Founder's Day Subcommittee

The Founder's Day Subcommittee will adopt its agenda, approve the minutes of the August 19, 2025 meeting, and review a series of staff updates and presentations related to the upcoming Founder’s Festival, including the program, site plan, event applications, and vendor information. No budget approvals, contracts, or ordinance changes are listed. The committee will set its next meeting for September 15, 2025 and then adjourn.

• Adoption of the meeting agenda
• Adoption of minutes from the August 19, 2025 subcommittee meeting
• Presentation of the Founder Festival Program (PDF)
• Presentation of the Founder Festival Layout site plan (PDF)
• Review of the Founders Festival Budget Tracker (working document)

The Founder's Day Subcommittee approved the meeting agenda and the minutes from the August 19, 2025 meeting. The subcommittee then adjourned the September 2, 2025 meeting. No other formal decisions were recorded.

• Adopted agenda (Carried)
• Approved minutes of previous meeting (Carried)
• Adjourned meeting (Carried)

Founder's Day Subcommittee

The Founder's Day Subcommittee is meeting to discuss planning and logistics for the upcoming festival. The body is reviewing staff updates on vendors, clothing, and promotional activities, as well as specific event elements like the opening ceremony and park layout.

• Review of vendor list and Indigenous representation outreach
• Logger's cancellation policy: non-refundable deposit if cancelled within 30 days
• Discussion of 200 Years of Settlement webpage
• Review of opening ceremony program and park layout
• Review of Founders Festival Budget Tracker

The subcommittee adopted the meeting agenda and approved the minutes from the July 7 and August 5 meetings. No new actions were decided beyond routine approvals. The meeting was formally adjourned at 5:32 p.m.

• Approved agenda (carried)
• Approved minutes of prior meetings (carried)
• Adjourned meeting (carried)

Economic Development Advisory Committee

The Economic Development Advisory Committee will adopt the agenda and minutes from the June 10, 2025, meeting. The body will discuss the health of local businesses due to tariffs and receive an update on the Van Norman Innovation Park.

• Adoption of June 10, 2025, minutes
• Health of local businesses due to tariffs
• Van Norman Innovation Park update
• Committee realignment discussion
• Boundary expansion study update

The Economic Development Advisory Committee adopted its agenda for the meeting. It approved the minutes from the June 10, 2025 meeting. The committee adjourned at 1:14 p.m.

• Adopted agenda (Resolution #1, carried)
• Approved June 10, 2025 minutes (Resolution #2, carried)
• Adjourned meeting at 1:14 p.m. (Resolution #3, carried)

Council Meeting

The Council adopted the agenda, approved the July 14 minutes, and reported on closed‑session items such as a temporary Deputy Clerk contract and a finance position review. Open‑session decisions included approving two zone change applications (10 Harris Street and 10 Rouse Street), extending a lease with Sonbeam Christian Day Care on Hale Street, and receiving a by‑law to expand the Downtown Business Improvement Area. Council also authorized the expropriation of the property at 170 Vienna Road for a new public highway, adopted a by‑law for the 2025 hospital levy, and directed staff on related matters.

• Approve zone change for 10 Harris Street from Entrepreneurial District to Special Entrepreneurial Zone
• Approve zone change for 10 Rouse Street from General Industrial to Special General Industrial
• Extend lease with Sonbeam Christian Day Care on Hale Street right‑of‑way for one year
• Authorize expropriation of 170 Vienna Road for a new public highway
• Adopt by‑law for 2025 levy for Tillsonburg District Memorial Hospital

The council approved a one‑year Deputy Clerk contract funded from the 2025 labour surplus and the Employment Reserve. It also directed staff to amend the 2025 budget to create a Deputy Fire Chief position funded from the fire budget surplus. Two zoning changes were approved for 10 Harris Street and 10 Rouse Street, and the council adopted the agenda amendment and the minutes from the July 14 meeting.

• Approved one‑year Deputy Clerk contract (funded from labour surplus and Employment Reserve) – carried
• Approved creation of Deputy Fire Chief position, budget amendment funded from fire budget surplus – carried
• Approved zone change for 10 Harris Street to Special Entrepreneurial Zone (EC‑sp) – carried
• Approved zone change for 10 Rouse Street to Special General Industrial Zone (MG‑2) – carried
• Approved Application for Consent and Minor Variance for 2614966 Ontario Inc. – carried
• Adopted agenda amendment moving DTBIA Boundary Expansion By‑Law report – carried
• Adopted minutes of July 14, 2025 council meeting – carried
• Received delegations on BIA Boundary Expansion as information – carried

Founder's Day Subcommittee

The subcommittee will review updates on vendors, clothing, newspaper articles, and town crier bookings for the upcoming Founder's Day celebration. Staff will present the event cancellation policy, bleacher plans, a 200‑year settlement webpage, and related program reference documents. Additional items include the Tillson Oats "Oat Box" and other working documents. No formal decisions are listed in the agenda.

• Vendor list and Indigenous representation outreach
• Clothing update and newspaper article placements
• Town Crier booking for the event
• Logger's cancellation policy for event deposits
• Bleacher plan presented by Penny Esseltine

The subcommittee met on August 5, 2025, but no quorum was present. The meeting was adjourned at 4:45 p.m. No agenda items were formally adopted or decided.

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee will adopt its agenda and the minutes from the April 30, 2025 meeting. A summary of the MMAH press conference and recent housing legislation will be presented. The committee will receive an update on the 31 Earle Street project, including a zone‑change application and an OP amendment. The meeting will conclude with an adjournment resolution.

• Resolution #1 – Adopt agenda
• Resolution #2 – Adopt minutes of April 30, 2025 meeting
• Presentation of MMAH press conference and housing legislation update
• Update on 31 Earle Street project (zone‑change application and OP amendment)
• Resolution #3 – Adjourn meeting

The Affordable and Attainable Housing Advisory Committee adopted its agenda, approved the minutes from the April 30, 2025 meeting, and adjourned the session at 4:36 p.m. No substantive project decisions were made.

• Adopt agenda (carried)
• Approve minutes of April 30, 2025 meeting (carried)
• Adjourn meeting at 4:36 p.m. (carried)

Founder's Day Subcommittee

The provided agenda contains only procedural software boilerplate and no specific discussion items, decisions, or reports. No business items were listed for this meeting.

Council Meeting

The Council received updates on the airport land option agreement, the Town Hall project, and a direction on potential surplus land. It accepted a presentation on the Bridge Street streetscape plan and heard a delegation supporting a $1,000 fee for a local aviation event. The Council approved four zoning‑by‑law amendment applications and granted a minor‑variance for a deck at 17 Morning Glory Drive. All items were recorded as information or approvals.

• Approve zoning‑by‑law amendment for Oak Park Estates (Lots 40,41,46‑52) to remove Holding Provision (ZN 7‑24‑14).
• Approve in principle zone change for 671 Broadway to permit a dollar store (ZN 7‑25‑03) and support related Official Plan amendment (OP 25‑04‑7).
• Approve zone change for 5 Harvest Avenue to modify Special Holding Major Institutional Zone (ZN 7‑25‑05).
• Approve minor‑variance A02‑25 for 17 Morning Glory Drive to increase deck projections and lot coverage.
• Support $1,000 fee for Canadian Harvard Aircraft Association event from the tax‑rate stabilization fund.

The Tillsonburg Town Council approved a minor variance for 17 Morning Glory Drive, supported a consent application for 56 North Street East with conditions, and adopted multiple zoning amendments for Landmark Homes, 671 Broadway, and 5 Harvest Avenue. The council also waived the airport special‑event fee for a non‑profit aviation show and requested a cost report on proposed crosswalks of remembrance.

• Approved Minor Variance A02-25 for 17 Morning Glory Drive (relief on projections and lot coverage) – Resolution 2025-241
• Supported Application for Consent B25-21-7 for 56 North St E with detailed conditions – Resolution 2025-243
• Approved Zoning By‑law Amendment for Landmark Homes (Lots 40, 41, 46‑52) to remove holding provision – Resolution 2025-244
• Supported Oxford County Official Plan amendment and approved in principle zone change for 671 Broadway to permit a dollar store – Resolution 2025-245
• Approved zone change for 5 Harvest Avenue to modify the Special Holding Major Institutional Zone and add a personal service establishment – Resolution 2025-246
• Approved one‑time waiver of the Tillsonburg Regional Airport special‑event fee for the 2025 Wings and Wheels event – Resolution 2025-249
• Received Bridge Street Streetscape Plan presentation as information – Resolution 2025-238
• Received delegation from Tillsonburg Legion Branch 153 about crosswalks and directed staff to prepare a cost report – Resolution 2025-247

Founder's Day Subcommittee

The Founder's Day Subcommittee will adopt the meeting agenda and the minutes from the June 9, 2025 meeting. Staff will provide updates on vendors, sponsors, clothing, TurtleFest, banners, and music, and discuss the Tillson Oats mascot. The committee will also review the Founder's Day working documents and the festival budget tracker.

• Adopt agenda for July 7, 2025 meeting
• Adopt minutes of June 9, 2025 meeting
• Staff updates on vendors, sponsors, clothing, TurtleFest, banners, music
• Discussion of Tillson Oats mascot
• Review of Founder's Day working document and budget tracker

The subcommittee approved its agenda and the minutes from the June 9 meeting, correcting a project attribution. It voted to cancel the July 15, 2025 meeting and set the next meeting for August 5, 2025 at 4:30 p.m. The meeting was adjourned at 5:20 p.m.

• Approved agenda for July 7, 2025 meeting (carried)
• Approved minutes of June 9, 2025 meeting with correction (carried)
• Cancelled July 15, 2025 Founder's Day Subcommittee meeting (carried)
• Scheduled next meeting for August 5, 2025 at 4:30 p.m. (carried)
• Adjourned meeting at 5:20 p.m. (carried)

Special Council Meeting

The Special Council will adopt its agenda, review disclosures of pecuniary interest, and vote on a resolution to move the meeting into the Annual General Meeting of Tillsonburg Hydro Inc. Additional motions may be presented before adjournment.

• Adopt agenda for the Special Council meeting
• Disclosures of pecuniary interest and general nature thereof
• Resolution to move the meeting into the Tillsonburg Hydro Inc. Annual General Meeting
• Motions/Notice of Motions (details not provided)
• Adjournment of the Special Council meeting

The council adopted the meeting agenda as prepared. It approved a motion to attend the Tillsonburg Hydro Inc. Annual General Meeting of shareholders. The meeting was then adjourned at 12:15 p.m.

• Adopted agenda (carried)
• Approved motion to attend Tillsonburg Hydro Inc. AGM (carried)
• Adjourned meeting at 12:15 p.m. (carried)

Parks Beautification and Cemeteries Committee

The Parks, Beautification & Cemeteries Committee is meeting to discuss several infrastructure and maintenance items. A key proposal involves improving safety and accessibility for trail users at a specific road intersection.

• Proposed curb cut where Trans Canada trail meets Quarter Town Line Road
• Cemetery By-law promotion and enforcement
• Newman Park fence
• Pergola at cemetery
• Trail Restoration - Paul DeCloet

The committee adopted its agenda for the June 26 meeting. It approved the minutes from the April 29 meeting. It passed a resolution supporting a curb cut where the Trans Canada trail meets Quarter Town Line Road for safety and accessibility. The meeting was adjourned at 5:40 p.m.

• Adopted agenda (carried)
• Adopted minutes from April 29 meeting (carried)
• Supported curb cut at Trans Canada trail/Quarter Town Line Road (carried)
• Adjourned meeting at 5:40 p.m. (carried)

Tillsonburg Airport Advisory Commitee

The Tillsonburg Airport Advisory Committee will enter a closed session to consider two land matters: an Option Agreement for a portion of airport lands (CLD‑EDM‑25‑007) and a self‑storage lease or sale opportunity on airport property. The meeting also includes routine items such as adopting the agenda, approving minutes from the April 24, 2025 meeting, and receiving updates from the Airport Manager and staff.

• Closed session – Option Agreement for portion of airport lands (CLD‑EDM‑25‑007)
• Closed session – Self‑storage lease or sale opportunity on airport lands
• Adoption of the meeting agenda
• Adoption of minutes from the April 24, 2025 meeting
• Airport Manager's update (information only)

The Airport Advisory Committee voted to move into a closed session to consider land options and a self‑storage lease. The agenda and the April 24, 2025 minutes were adopted. Standing updates were received as information, and the meeting was adjourned.

• Moved to closed session to consider land options and storage lease – carried
• Adopted agenda for June 19, 2025 meeting – carried
• Approved minutes from April 24, 2025 – carried
• Received standing updates as information – carried
• Adjourned meeting at 7:26 p.m. – carried

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee will adopt its agenda and approve minutes from the May 21, 2025 meeting. It will receive a museum curator report and discuss two community items: a proposal to rename the Oxford‑Broadway Parkette and plans for Founder's Day. The meeting will also set the next session for September 17, 2025.

• Adoption of agenda
• Adoption of minutes from May 21, 2025
• Museum curator report (June 2025)
• Oxford‑Broadway Parkette renaming proposal
• Founder's Day planning document

The advisory committee approved the meeting agenda (including a Canada Day item) and adopted the minutes from the May 21, 2025 meeting. It formally recommended to Council that the Oxford‑Broadway Parkette be renamed the Tillson Family Parkette. The meeting was adjourned at 4:59 p.m.

• Agenda adoption (including Item 6.4, Canada Day) – Carried
• Adoption of May 21, 2025 meeting minutes – Carried
• Recommendation to rename Oxford‑Broadway Parkette to Tillson Family Parkette – Carried
• Adjournment of the meeting – Carried

Accessibility Advisory Committee

The Accessibility Advisory Committee will consider an update on the Cranberry Road Reconstruction RFP (2020-003). It will also recap the May 14 Aquatics Centre tour and review a curb‑cut proposal for the Trans Canada Trail at Quarter Town Line. The meeting includes routine items such as adoption of the agenda and minutes.

• Cranberry Road Reconstruction RFP 2020-003 update
• Aquatics Centre Tour recap (May 14, 2025)
• Curb accessibility improvement on the Trans Canada Trail at Quarter Town Line

The Accessibility Advisory Committee approved its agenda and the minutes from the March 18 meeting. It advised Council to consider several accessibility upgrades at the Aquatics Centre, including reinstalling a ramp, replacing carpet with tile, extending a railing, and adding a push‑button in the barrier‑free change room. The Committee also asked Council to have staff review lighting and visibility issues in the universal change room window, and requested support for a flush curb cut where the Trans Canada Trail meets Quarter Town Line Road. The meeting was adjourned at 5:46 p.m.

• Approved agenda for June 17, 2025 meeting (carried)
• Approved minutes of March 18, 2025 meeting (carried)
• Advised Council to consider reinstalling ramp, replacing carpet with tile, extending railing, and installing push‑button in barrier‑free change room at Aquatics Centre (carried)
• Requested Council direct staff to review transmitted light and visibility concerns in universal change room window (carried)
• Requested Council support a flush curb cut at Quarter Town Line where Trans Canada Trail meets the road (carried)
• Adjourned meeting at 5:46 p.m. (carried)

Council Meeting

Council will authorize the Mayor and Clerk to sign a purchase agreement with Wise Line Tools Inc. to sell 5 acres of Van Norman Innovation Park Phase 2, generating approximately $1,090,000 in net revenue. The council will adopt the 2025 budget estimates, tax rates, and related by‑law, and will launch a paperless billing contest with a $1,000 iPad prize. Several minor‑variance and zone‑change applications will be considered, including changes to 22 North Street East, 24 Livingston Drive, and the north side of Bobolink Drive.

• Sale of 5 acres of Van Norman Innovation Park Phase 2 – net revenue approx. $1,090,000
• Adoption of 2025 budget estimates and tax rates by‑law (FIN‑25‑019)
• Paperless billing contest for property taxes – iPad prize up to $1,000
• Minor variance applications for 22 North Street East and 24 Livingston Drive
• Zone change application for north side of Bobolink Drive

The council authorized the sale of 5 acres of Van Norman Innovation Park to Wise Line Tools Inc, generating about $1.09 M to offset development costs. It directed a $5,978.28 cheque for Downtown Tillsonburg BIA legal fees and approved $5,000 funding for the Tillsonburg Fair. Several minor variance and zone‑change applications were also approved.

• Approved sale of 5 acres of Van Norman Innovation Park, authorizing agreement with Wise Line Tools Inc (approx. $1.09 M revenue) – Carried
• Directed staff to issue a cheque for $5,978.28 to Downtown Tillsonburg BIA for legal fees – Carried
• Approved $5,000 funding for Tillsonburg Fair from the Tax Rate Stabilization Reserve – Carried
• Approved Minor Variance A01-25t for 22 North Street East – Carried
• Approved Minor Variance A05-24t for 24 Livingston Drive – Carried
• Approved Zone Change ZN 7-25-04 for north side of Bobolink Drive – Carried
• Approved Baseball Pavilion advisory committee to develop proposal and placed the capital project on hold – Carried
• Adopted agenda and previous meeting minutes – Carried

Traffic Advisory Committee

The Traffic Advisory Committee will review its Terms of Reference and discuss a proposed no-parking zone on Quartertown Line. The meeting is scheduled for June 12, 2025, at the Boardroom CSC on Lisgar Ave.

• Review Terms of Reference for Traffic Advisory Committee
• Consider proposed no parking zone on Quartertown Line
• Adopt minutes from the March 13, 2025 meeting

The Traffic Advisory Committee adopted its agenda and approved the minutes from the March 13, 2025 meeting. It endorsed "no stopping" restrictions on the east and west sides of Quartertown Line. The committee also requested that the Draft Traffic Master Plan be presented before any further public consultation. The meeting was adjourned at 9:27 a.m.

• Adopted agenda (Carried)
• Approved previous meeting minutes (Carried)
• Endorsed no‑stopping restrictions on east and west side of Quartertown Line (Carried)
• Requested Draft Traffic Master Plan be presented before further public consultation (Carried)
• Adjourned meeting at 9:27 a.m. (Carried)

Economic Development Advisory Committee

The Economic Development Advisory Committee will adopt the agenda and the minutes from the May 13, 2025 meeting, hear a presentation on the Business Improvement Association (BIA) boundary expansion, receive updates from community organizations, and hold a round‑table before adjourning.

• Adopt Agenda – Proposed Resolution #1
• Adopt Minutes of May 13, 2025 meeting – Proposed Resolution #2
• Presentation: BIA Expansion Proposal (boundary expansion initiative)
• Boundary Adjustment item listed on the agenda
• Community organization updates – Downtown BIA report, Chamber of Commerce, Realtors statistics

The Economic Development Advisory Committee adopted the meeting agenda (Resolution #1). It approved the minutes from the May 13, 2025 meeting (Resolution #2). The meeting was adjourned at 1:37 p.m. (Resolution #3). No other substantive actions were taken.

• Adopt agenda – carried (Resolution #1)
• Approve May 13 minutes – carried (Resolution #2)
• Adjourn meeting – carried (Resolution #3)

Founder's Day Subcommittee

The Founder's Day Subcommittee will review working documents and staff updates regarding the Founders Festival, including vendor and safety reports. The meeting will also cover social media promotion plans and an Indigenous Cultural Celebration event.

• Review of Founders Festival Budget Tracker
• Vendor's update on Fireworks Display
• Safety at Founder's Festival report
• TurtleFest Booth-Souvenirs and Banners discussion
• Indigenous Cultural Celebration event (June 19)

The subcommittee adopted the meeting agenda and approved the minutes from the May 20, 2025 meeting. The meeting was then adjourned at 5:13 p.m. No other substantive actions were taken.

• Adopted agenda (carried)
• Approved previous minutes (carried)
• Adjourned meeting (carried)

Recreation and Sports Advisory Committee

The Recreation and Sports Advisory Committee will adopt its agenda and the minutes from the May 1, 2025 meeting. It will receive two informational reports: an Ice Allocation Policy review and a report on non‑resident fees. No decisions are being made on those reports at this meeting. The next meeting is set for September 4, 2025.

• Adopt agenda for the meeting
• Adopt minutes from May 1, 2025 meeting
• Receive Ice Allocation Policy review as information
• Receive Non‑resident Fees report as information
• Schedule next meeting for September 4, 2025

The Recreation and Sports Advisory Committee adopted the meeting agenda and the minutes from the May 1, 2025 meeting. It received the Ice Allocation Policy review and the Non‑resident Fees report as information. The next meeting was scheduled for September 4. The meeting was adjourned at 5:59 pm.

• Adopted agenda (carried)
• Adopted May 1 minutes (carried)
• Received Ice Allocation Policy review report as information (carried)
• Received Non‑resident Fees report as information (carried)
• Set next meeting for September 4 (carried)
• Adjourned meeting at 5:59 pm (carried)

Youth Advisory Council

The Tillsonburg Youth Advisory Council will adopt the meeting agenda and the minutes from the May 7, 2025 meeting. Council members will receive an update on the youth survey. The next meeting is scheduled for September 4, 2025, after which the meeting will be adjourned.

• Adopt agenda for June 4, 2025 meeting
• Adopt minutes from May 7, 2025 Youth Advisory Council meeting
• Youth Survey Update presentation
• Schedule next meeting for September 4, 2025
• Adjourn meeting

The Youth Advisory Council approved its agenda for the June 4 meeting. It also approved the minutes from the May 7, 2025 meeting. The council then adjourned the meeting at 4:41 p.m.

• Approved agenda (carried)
• Approved minutes of May 7, 2025 meeting (carried)
• Adjourned meeting at 4:41 p.m. (carried)

Health Care Advisory Committee

The Community Health Care Advisory Committee will adopt its agenda and approve the minutes from the May 6, 2025 meeting. It will present a draft Health Care Recruitment Toolkit and discuss incentive‑matrix suggestions for health‑care staffing. Additional topics include a transit stop at Northgate Plaza, outreach by a recruitment coordinator, clinic updates, and an updated Terms of Reference.

• Adopt agenda – Proposed Resolution #1
• Approve May 6, 2025 minutes – Proposed Resolution #2
• Presentation of Health Care Recruitment Toolkit (draft v.2)
• Incentive Matrix Suggestions discussion
• Northgate Plaza – Transit Stop discussion

The Community Health Care Advisory Committee adopted the meeting agenda and the minutes from the May 6, 2025 meeting. It approved a motion to receive the physician recruitment incentive matrix suggestions as information and to gather additional data for amendment at a future meeting. The Committee also directed staff to follow up with the Town of Ingersoll on a consultant study related to health‑care recruitment. The issue of a transit stop at Northgate Plaza will be monitored.

• Adopted agenda (carried)
• Approved minutes of May 6, 2025 meeting (carried)
• Recommended receiving incentive matrix suggestions as information and to gather further data for future amendment (carried)
• Directed staff to contact Town of Ingersoll about consultant study status (action assigned)
• Committee will monitor Northgate Plaza transit stop issue (monitoring decision)

Special Council Meeting

The Special Council of the Town of Tillsonburg will meet on Monday, June 2, 2025, from 4:00 p.m. to 5:00 p.m. in the Boardroom CSC at 10 Lisgar Ave. After adopting the agenda, the council will move into a closed session to consider the ERTH Negotiations Update, which is subject to confidentiality provisions under sections 239(2)(d), (i), and (k). The closed session will be followed by a brief open session to report back to the public, then adjournment.

• Adoption of agenda
• Closed session to consider ERTH Negotiations Update (CLD-CAO-25-002)
• Disclosures of pecuniary interest and the general nature thereof
• Report back to public after closed session
• Adjournment

The council approved Resolution #2025-189, moving the meeting into a closed session to consider the ERTH negotiations update, which contains confidential labour‑relations information. After the closed session, the council passed Resolution #2025-190 to reconvene in open session at 6:10 p.m., receive the CAO’s ERTH Negotiations Update report, and give direction to staff. The meeting was then adjourned by Resolution #2025-191 at 6:10 p.m.

• Moved into Closed Session to consider ERTH negotiations (Resolution #2025-189) – carried
• Reopened session at 6:10 p.m., received CAO report and gave staff direction (Resolution #2025-190) – carried
• Adjourned meeting at 6:10 p.m. (Resolution #2025-191) – carried

Parks Beautification and Cemeteries Committee

The agenda for the Tillsonburg Parks Beautification and Cemeteries Committee meeting on May 27, 2025 contains no listed items. The document consists only of boilerplate headings and system information. No decisions, proposals, or discussions are detailed.

Council Meeting

The Tillsonburg Council is meeting to discuss property re-zoning, fire equipment upgrades, and various advisory committee updates. The session includes a closed discussion regarding an option agreement for airport lands.

• Proposed re-zoning of the south parcel of 31 Earle Street to medium-density residential
• Purchase of three replacement console radios for Fire Communications for $69,816
• Construction extension for 1677123 Ontario Inc until April 30, 2026, pending a $35,543 deposit
• Closed session regarding Option Agreement - Portion of Airport Lands (CLD-EDM-25-007)
• Amendment to Community Health Care Advisory Committee Terms of Reference

The council adopted the meeting agenda and approved several items, including a youth survey, rezoning of the south parcel of 31 Earle Street to medium‑density residential, and an amendment to the Community Health Care Advisory Committee terms. It granted a 16‑month extension to 1677123 Ontario Inc pending a $35,543 performance deposit, and approved a sole‑source purchase of three fire radios for $69,816. The council also directed the Downtown Tillsonburg BIA to provide additional financial information and passed a by‑law amendment to Council Advisory Committee appointments.

• Adopted meeting agenda (Resolution #2025‑169) – Carried
• Approved Youth Advisory Council survey and directed staff to distribute – Carried
• Directed staff to re‑zone south parcel of 31 Earle Street to medium‑density residential – Carried
• Amended Community Health Care Advisory Committee Terms of Reference – Carried
• Granted 1677123 Ontario Inc a 16‑month construction extension subject to $35,543 deposit – Carried
• Approved purchase of three fire radios for $69,816 as a sole‑source purchase – Carried
• Requested Downtown Tillsonburg BIA to provide additional financial information (vote 4‑3) – Carried
• Amended By‑Law 2023‑009 Council Advisory Committee Appointments (By‑Law 2025‑043) – Carried

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee will review reports on heritage designations and museum operations. The body will also receive information regarding proposed museum repairs and a working document for Founder's Day.

• Heritage Designations report and update to Council
• Museum Report
• Proposed Repair Report including documentation from Brick and Co. Restorations LTD.
• Founder's Day working document

The advisory committee approved the meeting agenda and the minutes from the April 16, 2025 meeting. It formally received the Museum Report and the Museum Repairs Report as informational documents. The meeting was then adjourned at 5:13 p.m.

• Adopted agenda (Resolution #1) – carried
• Approved minutes of April 16, 2025 meeting (Resolution #2) – carried
• Received Museum Report as information (Resolution #3) – carried
• Received Museum Repairs Report as information (Resolution #4) – carried
• Adjourned meeting at 5:13 p.m. (Resolution #5) – carried

Founder's Day Subcommittee

The Founder's Day Subcommittee is meeting to discuss preparations for the Founder's Day Festival. The body will review vendor agreements, sponsorship applications, and event programming. The meeting also includes proposals to reschedule several upcoming subcommittee dates.

• Review of sponsorship letters and applications
• Vendor posters and agreement forms
• Planning for the Great Canadian Lumberjack Show and Ingersoll Pipe Band
• Updates on souvenir orders and street banners
• Proposed rescheduling of meetings for June, August, and September 2025

The Founder's Day Subcommittee approved its agenda and the minutes from the April 22 and May 5 meetings. It adopted a series of date changes, moving the June 2 meeting to June 9, cancelling the June 17 meeting, and shifting the August 4, September 1 and September 16 meetings by one day each. The meeting was formally adjourned at 5:09 p.m.

• Adopt agenda (carried)
• Adopt minutes of April 22 and May 5 meetings (carried)
• Move June 2, 2025 meeting to June 9, 2025 (carried)
• Cancel June 17, 2025 meeting (carried)
• Move August 4, 2025 meeting to August 5, 2025 (carried)
• Move September 1, 2025 meeting to September 2, 2025 (carried)
• Move September 16, 2025 meeting to September 15, 2025 (carried)
• Adjourn meeting at 5:09 p.m. (carried)

Economic Development Advisory Committee

The Economic Development Advisory Committee will adopt its agenda and the minutes from the April 8, 2025 meeting. It will receive a monthly activity update and discuss service commercial zoning restrictions. The committee will move into a closed session to consider Awards of Excellence nominations, and will review updates to the Community Strategic Plan and other community organization reports.

• Adopt Agenda – Proposed Resolution #1
• Adopt Minutes of April 8, 2025 meeting – Proposed Resolution #2
• Service Commercial Zoning Restrictions Discussion – Item 5.2
• Closed session to consider Awards of Excellence nominations – Proposed Resolution #3
• Community Strategic Plan updates – Item 8

The Economic Development Advisory Committee adopted the meeting agenda and approved the minutes from the April 8, 2025 meeting. It voted to move into a closed session to consider Awards of Excellence nominations. The committee then adjourned the meeting at 1:31 p.m.

• Adopt agenda – carried
• Approve minutes of April 8, 2025 meeting – carried
• Move into closed session to consider Awards of Excellence nominations – carried
• Adjourn meeting at 1:31 p.m. – carried

Council Meeting

The Council approved a $4,564.29 grant to the Tillsonburg Horticultural Society and selected Frank Kempf as the 2025 Citizen of the Year. It approved the use of internet and telephone voting for the 2026 municipal and school board elections and directed staff to draft a related by‑law. The meeting also adopted several by‑laws, including appointments of a fire chief and municipal law enforcement officers, airport hangar lease agreements for Taxiway G3 Lots 8 and 9, and a Memorandum of Understanding with the Tillsonburg District Craft Guild.

• Grant of $4,564.29 to Tillsonburg Horticultural Society
• Approval of alternate internet and telephone voting methods for 2026 municipal and school board elections
• By‑law 2025-035 appointing a Fire Chief and Community Emergency Management Coordinator
• By‑law 2025-038 appointing Municipal Law Enforcement Officers
• By‑laws 2025-039 and 2025-040 entering airport hangar land lease agreements for Taxiway G3 Lot 8 (VBX Inc.) and Lot 9 (John Klassen)

At the May 12 meeting, Council approved the agenda and prior minutes, selected Frank Kempf as 2025 Citizen of the Year, and adopted several reports as information. The Council approved a $4,564.29 grant to the Tillsonburg Horticultural Society, authorized alternate voting methods for the 2026 elections, and funded interior renovations for the Lightweight Gym at 146 Tillson Avenue. It also approved updated Hall of Fame scoring criteria and directed staff to prepare by‑laws to appoint a Fire Chief and Emergency Management Coordinator, municipal law enforcement officers, airport hangar lease agreements, and a new arts MOU. All listed resolutions were carried.

• Adopted agenda (Resolution #2025-147) – Carried
• Approved previous meeting minutes (Resolution #2025-148) – Carried
• Selected Frank Kempf as 2025 Citizen of the Year (Resolution #2025-149) – Carried
• Approved updated Hall of Fame Application and Scoring Criteria (Resolution #2025-150) – Carried
• Approved $4,564.29 grant to Tillsonburg Horticultural Society (Resolution #2025-153) – Carried
• Approved alternate voting methods for 2026 municipal and school board elections (Resolution #2025-154) – Carried
• Approved up to $5,000 funding for interior renovations of Lightweight Gym at 146 Tillson Avenue (Resolution #2025-156) – Carried
• Approved multiple by‑laws including appointment of Fire Chief and Emergency Management Coordinator, Management of Policies Policy, municipal law enforcement officers, airport hangar lease agreements, and arts MOU (Resolution #2025-164) – Carried

Youth Advisory Council

The Youth Advisory Council will adopt its agenda and approve minutes from the March 5 and April 2 meetings. It will review and approve an updated youth survey and recommend that staff distribute the survey to students at Glendale High School, with results to be shared with the council. The meeting will also include a presentation of the survey to Council, set the next meeting date, and adjourn.

• Adoption of agenda
• Adoption of minutes from March 5 and April 2 meetings
• Review and approval of updated youth survey
• Recommendation to staff to distribute survey to Glendale High School students
• Presentation of youth survey results to Council

The Youth Advisory Council adopted its agenda and approved the minutes from the March 5 and April 2 meetings. It reviewed and approved an amended youth survey, recommending that staff distribute it to Glendale Highschool and provide the results to the council. The meeting was adjourned at 5:07 p.m.

• Adopted agenda (Carried)
• Approved minutes of March 5 and April 2 meetings (Carried)
• Approved amended youth survey and recommended distribution to Glendale Highschool (Carried)
• Adjourned meeting at 5:07 p.m. (Carried)

Health Care Advisory Committee

The Health Care Advisory Committee will receive a temporary clinic update and discuss health‑care recruiter matters. It will recommend amendments to the Community Health Care Terms of Reference for Council. The committee will also review an updated physician recruitment incentive model and consider an Ontario initiative to add 300,000 family doctors. No formal decisions are recorded in the agenda.

• Temporary Clinic Update – presented by T. Martins
• Health Care Recruiter Discussion – presented by T. Martins
• Recommendation to amend Community Health Care Terms of Reference 2022‑2026 – presented by L. Pickersgill
• Review of Updated Shared Physician Recruitment Incentive Support Model (Appendix A)
• Information item: Ontario plan to connect 300,000 more people to a family doctor

The committee approved the meeting agenda and the minutes from the April 1 meeting. It passed a resolution recommending that Council amend Section 3 of the Terms of Reference by removing item I, reducing item D to one member, and changing item E to designate the Chief of Staff or a delegate physician. The meeting was adjourned at 12:49 p.m.

• Adopted meeting agenda (carried)
• Approved April 1 meeting minutes (carried)
• Recommended TOR amendments: remove item I, change item D to one member, change item E to “Chief of Staff or a delegate physician” (carried)
• Adjourned meeting at 12:49 p.m. (carried)

Founder's Day Subcommittee

The Tillsonburg Founder's Day Subcommittee will adopt its agenda and minutes, hear presentations and reports on community events, sponsorships, vendor applications, souvenirs, banners, and the TurtleFest booth. It will also vote to cancel the June 17, 2025 meeting and shift the August 4 and September 16 meetings to new dates. The meeting runs from 4:30 p.m. to 5:30 p.m. in the Boardroom CSC at 10 Lisgar Ave.

• Cancel June 17, 2025 Founder's Day Subcommittee meeting
• Move August 4, 2025 meeting to August 5, 2025
• Move September 16, 2025 meeting to September 15, 2025
• Review sponsorship letter and agreement (FF Sponsors Letter.pdf, FF Sponsors Agreement.pdf)
• Review vendor agreement (FF Vendor Agreement.pdf)

The subcommittee lacked a quorum, so the meeting was adjourned at 4:45 p.m. The agenda and the minutes from the April 22, 2025 meeting were approved. No decisions were recorded on the presented items. The June 17, 2025 meeting was cancelled, and the August 4 and September 16 meetings were each moved one day later.

• Meeting adjourned due to lack of quorum (4:45 p.m.)
• Agenda approved
• April 22, 2025 minutes approved
• June 17, 2025 meeting cancelled
• August 4, 2025 meeting moved to August 5, 2025
• September 16, 2025 meeting moved to September 15, 2025

Recreation and Sports Advisory Committee

The Recreation and Sports Advisory Committee will meet to discuss updates to the Master Plan report for Council. The body will also review requests and updates regarding local sports organizations.

• Minor Baseball request
• Master Plan Update Report to Council
• Soccer Club MOU update
• Jumpstart Grant

The committee adopted its agenda and the minutes from the April 3 meeting. It approved a recommendation that council direct staff to begin planning and financing the pavilion proposed by the Tillsonburg Minor Baseball organization. The meeting was adjourned at 6:11 pm.

• Adopt agenda (carried)
• Adopt minutes of April 3 meeting (carried)
• Recommend council direct staff to initiate planning and financing for Minor Baseball pavilion (carried)
• Adjourn meeting at 6:11 pm (carried)

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee will adopt the agenda and the minutes from the January 29, 2025 meeting. It will receive a presentation on the Oxford County Homelessness Response Strategy. The committee will consider the 31 Earle Street project, including conceptual plans, justification reports, servicing reports, and draft planning applications, and vote on whether to support moving to the next step. The meeting will also set the next meeting date and adjourn.

• Resolution #1 – adopt the meeting agenda
• Resolution #2 – approve minutes of the January 29, 2025 meeting
• Information item – Oxford County Homelessness Response Strategy presentation
• Resolution #3 – decide on supporting the next step for the 31 Earle Street project (conceptual plan and planning applications)
• Resolution #4 – adjourn the meeting

The Affordable and Attainable Housing Advisory Committee adopted its agenda and approved the minutes from the January 29, 2025 meeting. It passed a resolution directing staff to move forward with rezoning the 31 Earle Street site, recommending medium‑density residential for the south parcel and site‑specific service commercial for the north parcel. The meeting was adjourned at 4:52 p.m.

• Adopted agenda (Resolution #1, carried)
• Approved minutes of Jan 29, 2025 meeting (Resolution #2, carried)
• Supported rezoning of 31 Earle Street – south parcel to medium‑density residential, north parcel to site‑specific service commercial (Resolution #3, carried)
• Resolved site‑plan submissions timelines item (resolved)

Parks Beautification and Cemeteries Committee

The Parks, Beautification & Cemeteries Committee will adopt the agenda and adopt the minutes from the March 25 meeting, and hear disclosures of pecuniary interest. An information item will cover a Trails Beautification event, and a report will update Council on the Master Plan implementation. The meeting will schedule the next meeting for May 27.

• Adoption of agenda
• Adoption of minutes from March 25 meeting
• Trails Beautification event (information item)
• Master Plan implementation report to Council
• Next meeting scheduled for May 27

The Parks, Beautification & Cemeteries Committee adopted its agenda and approved the minutes from the March 25 meeting. A presentation announced that the Trails Beautification event has been rescheduled for May 24. The meeting was adjourned at 5:20 p.m.

• Adopted agenda (Resolution #1) – carried
• Adopted minutes from March 25 meeting (Resolution #2) – carried
• Adjourned meeting at 5:20 p.m. (Resolution #3) – carried

Council Meeting

Council will review 2024 fourth-quarter financial results across multiple departments. The body is also considering land acquisitions in closed session and discussing facility use for the Tillsonburg Pickleball Club.

• Proposed $30,000 for feasibility study of 121 Concession Street East as a Town Hall site
• Proposed $4.00 per hour rental fee for Tillsonburg Pickleball Club dedicated court time
• Closed session discussion on Van Norman Innovation Park (Phase 2) offer to purchase
• Closed session reconsideration of offer for Portion of Ground Lease Lands
• Update on pedestrian crossover at Annadale Public School on Tillson Avenue

Council directed staff to report on the feasibility of using 121 Concession Street East, the Greyfield Site, and 10 Lisgar Avenue for a new Town Hall and approved up to $30,000 from the Facility Infrastructure Reserve for that study. The council also granted the Tillsonburg Pickleball Club dedicated court time and set a $4.00 per hour rental fee, with a by‑law amendment to follow.

• Approved up to $30,000 for feasibility study of 121 Concession Street East Town Hall site (Resolution #2025-144)
• Directed staff to report back on feasibility of Town Hall options at Concession St East, Greyfield Site, and 10 Lisgar Avenue (Resolution #2025-144)
• Granted Tillsonburg Pickleball Club dedicated court time Mon/Wed/Fri 8:00‑12:00 and Tue/Thu 18:00‑21:00 (Resolution #2025-142)
• Set hourly rental fee of $4.00 per pickleball court (Resolution #2025-142)
• Adopted agenda for the April 28, 2025 meeting (Resolution #2025-137)
• Approved minutes from the April 14, 2025 meeting (Resolution #2025-138)
• Received 2024 Q4 financial results as information (Resolution #2025-139)
• Received advisory committee minutes as information (Resolution #2025-143)

Tillsonburg Airport Advisory Commitee

The Tillsonburg Airport Advisory Committee will receive the Airport Manager's Q1 2025 update and standing updates as information. Members will discuss the drainage work on Runway 20 involving an 80‑foot catch basin and backfill, a request for an update on an agreement with Blue Star, and a question about land lease fees for Breeman Hangars. No formal decisions are recorded on the agenda.

• Drainage Runway 20 – 80' catch basin and backfill (discussion)
• Agreement with Blue Star – request for update (discussion)
• Breeman Hangars land lease fees question (discussion)
• Airport Manager's Q1 2025 update (information)
• Airport Advisory Committee standing updates (information)

The Airport Advisory Committee approved the meeting agenda and the minutes from the February 27, 2025 meeting. It formally received the Airport Manager’s update and the standing updates as information. The committee set the next meeting for June 26, 2025 and moved the August 28 meeting to September 25, then adjourned at 6:11 p.m.

• Approved agenda for April 24, 2025 meeting (Carried)
• Approved minutes from February 27, 2025 meeting (Carried)
• Received Airport Manager's update as information (Carried)
• Received standing updates as information (Carried)
• Scheduled next meeting for June 26, 2025 (Carried)
• Rescheduled August 28 meeting to September 25 (Carried)
• Adjourned meeting at 6:11 p.m. (Carried)

Founder's Day Subcommittee

The Founder's Day Subcommittee will adopt its agenda and the minutes from the April 7 meeting. It will receive presentations and reports on the Founder's Day work document, banner design, craft and festival booths, the updated contributors list, and sponsorships and donations. The meeting will also set the schedule for the next subcommittee session.

• Adopt agenda for the April 22 meeting
• Approve minutes from the April 7 meeting
• Present Founder's Day Work Document (event updates)
• Review banner mock‑up for the festival
• Discuss sponsorships and donations for the event

The Founder's Day Subcommittee adopted its agenda and approved the minutes from the previous meeting. It ordered 13 event banners, set pricing for craft booths, approved hiring animal displays and pony rides, and recommended creating a social media page. The committee also set its meeting schedule through October 2025 and adjourned at 5:38 p.m.

• Approved agenda (Resolution #1) – Carried
• Approved minutes of April 7 meeting (Resolution #2) – Carried
• Ordered 13 banners for Broadway brackets (Resolution #3) – Carried
• Set $20 price for each 10x10 craft booth; demonstration booths free (Resolution #4) – Carried
• Approved hiring Educational Animal Displays and Pony Rides (Resolution #5) – Carried
• Recommended Council create a Founder's Day Event Social Media Page (Resolution #6) – Carried
• Set Subcommittee meeting dates (first Monday and third Tuesday monthly until Oct 19 2025) (Resolution #7) – Carried
• Adjourned meeting at 5:38 p.m. (Resolution #8) – Carried

Museum, Culture, Heritage and Special Awards Advisory Committee

The committee met on April 16, 2025 to hold a closed session for the Citizen of the Year and Volunteer Achievement award nominations, which are personal‑matter items. The open portion of the meeting adopted the agenda and previous minutes, recorded disclosures of pecuniary interest, and received a museum report and Founder's Day subcommittee minutes, working document, and dignitary invitations for information only.

• Closed session to consider Citizen of the Year nomination (personal matter)
• Closed session to consider Volunteer Achievement Award nomination (personal matter)
• Adoption of the meeting agenda
• Receipt of Museum Report as information
• Receipt of Founder's Day subcommittee minutes, working document, and dignitary invitations as information

The advisory committee approved an amended agenda and adopted the minutes from the March 19 meeting. It entered a closed session to consider the Citizen of the Year and Volunteer Achievement Award nominations. The committee received the Museum Report and the Founder's Day Subcommittee minutes as information. Staff will send invitations for the Founder's Day event to designated officials and individuals, and the meeting adjourned at 5:28 p.m.

• Adopted agenda amendment (Carried)
• Approved minutes of March 19, 2025 meeting (Carried)
• Moved into closed session to consider Citizen of the Year and Volunteer Achievement Award nominations (Carried)
• Received Museum Report as information (Carried)
• Received March 31 and April 7, 2025 Founder's Day Subcommittee minutes as information (Carried)
• Staff to send invitations to MP, MPP, Mayor, Council, Oxford County Warden, and Tamsen Tillson (Planned)
• Adjourned meeting at 5:28 p.m. (Carried)

Council Meeting

The Town of Tillsonburg Council will consider a $44,279 additional expenditure for the reconstruction of Cranberry Road and raise the town's share to $90,000. It will also adopt two by‑laws: one to authorize a purchase and sale agreement and another to adopt an electronic signatures policy. A closed session will review a request for release and assignment of land and the recruitment of a new fire chief. The meeting includes routine agenda adoption, minutes approval, reports, delegations and information items.

• Approve $44,279 additional cost for RFP2022-003 reconstruction of Cranberry Road and increase town portion to $90,000
• Adopt By‑Law 2025-032 to authorize a consent to agreement of purchase and sale
• Adopt By‑Law 2025-033 to implement a Policy for the Use and Acceptance of Electronic Signatures
• Closed session: consider Request for Release and Assignment – 1000639911 Ontario Inc
• Closed session: consider Fire Chief Recruitment

The council approved an additional $44,279 for the Cranberry Road reconstruction and increased the town’s contribution to $90,000. It adopted a resolution rejecting the proposed Ontario strong‑mayor powers and directed staff to forward the resolution to provincial officials. Several delegations and information items were received, and staff were tasked with traffic‑safety studies and heritage‑property reporting.

• Adopted agenda for the April 14, 2025 meeting (Carried)
• Approved $44,279 additional expenditure for Cranberry Road reconstruction and raised town’s share to $90,000 (Carried)
• Resolved not to support proposed strong‑mayor powers and directed staff to forward the resolution to provincial officials (Carried)
• Received delegation from Big Brothers Big Sisters as information (Carried)
• Received delegation from Tillsonburg Pickleball Club as information (Carried)
• Approved Founder’s Day Subcommittee to meet a maximum of two meetings per month (Carried)
• Directed staff to investigate feasibility of a three‑way stop at Windemere Avenue and Allen Street (Carried)
• Directed staff to investigate traffic‑calming measures at Wilson Avenue and Jackson Court (Carried)

Economic Development Advisory Committee

The committee will review the March 2025 activity update and the 2024 year-end report. Members will discuss zoning with D. Willson and review a boundary adjustment. The meeting includes updates from the Downtown BIA, Chamber of Commerce, and local realtors.

• Zoning discussion with D. Willson
• Boundary adjustment review
• Oxford County Development Charge By-Law amendment notice
• 2024 Year-End Economic Development Marketing Report
• Community Strategic Plan discussion

The Economic Development Advisory Committee adopted the meeting agenda, approved the minutes from the February 11, 2025 meeting, and adjourned at 1:20 p.m. No substantive policy or project decisions were made.

• Adopted agenda (Resolution #1, carried)
• Approved February 11, 2025 minutes (Resolution #2, carried)
• Adjourned meeting at 1:20 p.m. (Resolution #3, carried)

Founder's Day Subcommittee

The Founder's Day Subcommittee will adopt the agenda and minutes from the March 31 meeting. Members will hear a presentation on a commemorative tree planting and review the Founder's Day working document. The committee will discuss the event budget, banners, sponsorship, opening ceremony, booth at TurtleFest, food trucks, a walk update, and a 200th anniversary newspaper special edition.

• Commemorative Tree Planting presentation (Adam Kannawin)
• Budget review (see "Budget Amount.pdf" attachment)
• Founder's Day Working Document
• Banners for the event
• Sponsorship arrangements

The subcommittee approved the meeting agenda and the minutes from the March 31, 2025 meeting. Both resolutions were carried without recorded vote counts. The meeting was then formally adjourned at 5:38 p.m.

• Adopt agenda (carried)
• Approve March 31, 2025 minutes (carried)
• Adjourn meeting at 5:38 p.m. (carried)

Recreation and Sports Advisory Committee

The Recreation and Sports Advisory Committee is meeting to review updates on a Multi-Use Recreation Facility and discuss sports-related policies. The body will also address deferred items regarding the local Hall of Fame.

• Council Resolution # 2025-092 to develop an RFP for a Multi-Use Recreation Facility feasibility study
• Updated Tillsonburg Hall of Fame Application and Scoring Criteria
• Sports Facilities Allocation Policy
• Presentations on Tennis and Pickleball

The Recreation and Sports Advisory Committee adopted its agenda and the minutes from the March 6 meeting. It recommended that Council implement dedicated pickleball club rates and keep tennis courts unchanged for 2025. It also recommended that Council approve the updated Tillsonburg Hall of Fame application and scoring criteria. The meeting was adjourned at 6:41 pm.

• Adopt agenda (Resolution #1) – Carried
• Adopt minutes from March 6 meeting (Resolution #2) – Carried
• Recommend dedicated pickleball club rates and no new lines on tennis courts (Resolution #3) – Carried
• Recommend Council approve updated Tillsonburg Hall of Fame application and scoring criteria (Resolution #4) – Carried
• Recommend review of Sports Facilities Allocation Policy in 2026 – No action needed
• Adjourn meeting at 6:41 pm (Resolution #5) – Carried

Youth Advisory Council

The Youth Advisory Council will adopt its agenda and approve the minutes from the March 5, 2025 meeting. It will consider a recommendation that staff distribute an updated youth survey to students at Glendale Highschool and St. Mary's Highschool and provide the results back to the council. The council will also present the survey to the Town Council.

• Adopt agenda for the April 2, 2025 meeting
• Approve minutes of the March 5, 2025 Youth Advisory Council meeting
• Review and approve youth survey; recommend distribution to Glendale Highschool and St. Mary's Highschool
• Present the youth survey to the Town Council
• Schedule next Youth Advisory Council meeting

The Youth Advisory Council did not have a quorum, so the meeting was adjourned at 4:45 p.m. No agenda items, minutes, or survey recommendations were formally approved or acted upon.

• Meeting adjourned (no quorum) – no actions taken

Health Care Advisory Committee

The Community Health Care Advisory Committee will adopt its agenda and the minutes from the January 1, 2025 meeting. It will then move into a closed session to consider the TDMH Emergency Department data and overview presented by N. Facca. The open portion of the meeting includes discussions on health‑care recruitment coordination, a temporary clinic status update, potential clinic space, and a review of the committee’s terms of reference. The meeting will end with scheduling the next meeting and adjournment.

• Adoption of agenda (Proposed Resolution #1)
• Adoption of minutes from Jan 1 2025 (Proposed Resolution #2)
• Closed session to consider TDMH Emergency Department Data and Overview (Proposed Resolution #3)
• Health Care Recruitment Coordinator discussion (item 6.1)
• Temporary Clinic Status Update (item 6.2)

The committee adopted the agenda for the April 1 meeting. It approved the minutes from the January 7 meeting. The committee moved into a closed session to consider confidential emergency department data. The meeting was adjourned at 12:59 p.m.

• Adopted agenda (Resolution #1) – carried
• Approved minutes of Jan 7, 2025 meeting (Resolution #2) – carried
• Entered closed session to consider confidential emergency department data (Resolution #3) – carried
• Adjourned meeting at 12:59 p.m. (Resolution #4) – carried

Founder's Day Subcommittee

The Museum, Culture, Heritage and Special Awards Advisory Committee is meeting to discuss programming and logistics for Founder's Day. The session includes the election of a chair and vice-chair.

• Founder's Walk update
• 200th Founder's Festival souvenir
• Great Canadian Lumberjack Show programming
• Local community group commitments
• Founder's Day Working Document

The Founder's Day Subcommittee elected Penny Esseltine as chair and Michelle Wegg as vice‑chair. It amended the agenda to add an advertising item. It formally supported Jeff Helsdon’s walk honoring George Tillson. The group also endorsed developing a land acknowledgement and inviting an Indigenous speaker, and approved the working document for event planning.

• Elected Penny Esseltine as chair (carried)
• Elected Michelle Wegg as vice‑chair (carried)
• Amended agenda to include Advertising item (carried)
• Supported Jeff Helsdon’s Founder’s Walk from Delhi to Tillsonburg (carried)
• Supported developing a land acknowledgement for the event (carried)
• Supported inviting an Indigenous speaker from Mississaugas of the Credit First Nation (carried)
• Approved the Founder's Day working document for ongoing reference (carried)
• Adjourned the meeting at 5:34 p.m. (carried)

Parks Beautification and Cemeteries Committee

The Parks, Beautification & Cemeteries Committee will adopt the agenda and the minutes from the February 25 meeting. It will then hear information items on memorial benches and trees, a review of the cemetery care lots by‑law, plans for cemetery trees and a storage building, an update to the TCT boundary, and the town’s 200th anniversary. No formal decisions are listed beyond the routine adoptions.

• Memorial benches and trees
• Cemetery care lots by‑law review by sub‑committee
• Cemetery trees and storage building
• TCT boundary update
• Tillsonburg 200th anniversary

Council Meeting

The Tillsonburg Town Council will adopt the agenda and approve the March 10 minutes, then consider several planning applications and zoning changes. It will award two major infrastructure contracts—Devonshire Avenue culvert replacement for $413,346 and John Pound sanitary sewer replacement for $682,337.60. The meeting also includes adoption of By‑Law 2025‑029 to authorize a franchise agreement with Enbridge Gas Inc. and By‑Law 2025‑030 for an industrial land lease with VanQuaethem Farms Ltd.

• Approve in principle zone change ZN 7‑25‑01 for housekeeping amendments to the Zoning By‑law.
• Approve in principle zone change ZN 7‑24‑06 for Station View Development and authorize cash‑in‑lieu parking payment.
• Award Devonshire Avenue Culvert Replacement contract to Cassidy Construction London Ltd. for $413,346 (net of HST).
• Award John Pound Sanitary Sewer Replacement contract to Birnam Excavating Ltd. for $682,337.60 (net of HST).
• Adopt By‑Law 2025‑029 to authorize a franchise agreement with Enbridge Gas Inc.

The council approved a one‑year extension of the industrial land lease with VanQuaethem Farms Ltd., increasing the lease rate from $340 to $370 per acre and authorizing the mayor and clerk to sign the agreement. It also approved $10,000 matching funds for interior renovations at 102 Tillson Avenue under the Community Improvement Plan, and awarded contracts for a $413,346 culvert replacement and a $682,337.60 sanitary sewer replacement.

• Approved industrial land lease extension with VanQuaethem Farms Ltd., rate increase to $370/acre (Carried)
• Authorized mayor and clerk to enter lease agreement for the extended industrial lands (Carried)
• Approved $10,000 matching funds for interior renovations at 102 Tillson Avenue (Carried)
• Awarded $413,346 contract to Cassidy Construction London Ltd. for Devonshire Avenue culvert replacement (Carried)
• Awarded $682,337.60 contract to Birnam Excavating Ltd. for John Pound sanitary sewer replacement (Carried)
• Approved in principle zone change ZN 7-25-01 and directed staff to prepare amending by‑law (Carried)
• Approved in principle Official Plan amendment and zone change for Station View Developments (Carried)
• Approved inclusion of annual crack‑sealing maintenance for Tillsonburg Regional Airport in the budget (Carried)

Health Care Advisory Committee

The Community Health Care Advisory Committee will meet to discuss health care recruitment and the status of a temporary clinic. The committee will also enter a closed session to review TDMH Emergency Department data and an overview provided by N. Facca.

• Closed session review of TDMH Emergency Department Data and Overview
• Discussion regarding Health Care Recruitment Coordinator
• Status update on Temporary Clinic
• Discussion of Schulich Summer Camp with Western University

A quorum was not present at the Health Care Advisory Committee meeting on March 20, 2025, so the meeting was adjourned at 9:15 a.m. No agenda items, minutes, or closed‑session matters were formally adopted or voted on.

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee will approve the agenda, adopt the February 19, 2025 minutes, and receive a museum report and heritage‑property register for information. The committee will also discuss Founder's Day and consider scheduling the next meeting. No financial or contractual items are listed.

• Adoption of agenda
• Adoption of minutes from February 19, 2025
• Receipt of museum report (information)
• Review of heritage‑property register
• Discussion of Founder's Day

Accessibility Advisory Committee

The Accessibility Advisory Committee will adopt its agenda and the minutes from the December 10, 2024 meeting, review disclosures of pecuniary interest, and receive an information package on the Cranberry Road reconstruction project. No other decisions or actions are listed on the agenda.

• Adopt agenda for the March 18, 2025 meeting
• Adopt minutes of the December 10, 2024 meeting
• Review disclosures of pecuniary interest
• Receive Cranberry Road Project information package (design submission drawing set)
• Closed session (no details provided)

Economic Development Advisory Committee

The Economic Development Advisory Committee will adopt its agenda and the minutes from the February 11, 2025 meeting. It will receive a monthly activity update and the 2024 year‑end report. Information items include a notice of a passing DC by‑law amendment for Oxford County and a council decision letter recommending development charges (EDM‑25‑009). The committee will also discuss the Community Strategic Plan and hear updates from local business groups.

• Resolution #1 – adopt the agenda for the March 18, 2025 meeting
• Resolution #2 – approve minutes of the February 11, 2025 meeting
• Information Item – Council Decision Letter (Feb 24, 2025) recommending Development Charges – EDM‑25‑009
• Information Item – Notice of passing DC By‑law amendment for Oxford County (Feb 26, 2025)
• Discussion – Community Strategic Plan

Traffic Advisory Committee

The Traffic Advisory Committee will adopt its agenda and minutes, receive a delegation concerning Wilson Avenue, and review resident traffic concerns for Windemere and Allen and for Eleanor Court. The committee will discuss and decide on installing a stop sign at Wilson Avenue and a stop sign at 1st Street (Councillor Rosehart). The meeting will conclude with scheduling the next meeting.

• Wilson Avenue Stop Sign
• 1st Street – Stop Sign (Councillor Rosehart)
• Resident Traffic Concern – Windemere and Allen
• Resident Traffic Concern – Eleanor Court
• Delegation – Hickory Hills Residents Concerns on Wilson Avenue

Council Meeting

The Town of Tillsonburg Council will receive a series of informational reports, including a reduced load limit by‑law amendment from Oxford County and a pedestrian crossover study at Annadale Public School. It will endorse the appointment of Michelle Wegg and Penny Esseltine to the Founder’s Day Subcommittee. The Council will also develop a request for proposals to fund a feasibility study for a new multi‑use recreation facility. A by‑law confirming the proceedings of this meeting will be read for its final reading.

• Endorsement of Michelle Wegg and Penny Esseltine to the Founder’s Day Subcommittee (Subcommittee Appointment - CS‑25‑006).
• Reception of Oxford County Report PW 2025‑07 on a Reduced Load Limit By‑Law Amendment (By‑Law 6712‑2025).
• Reception of report on a pedestrian crossover at Annadale Public School on Tillson Avenue (OPD‑25‑008) and notice of a future traffic‑regulation by‑law.
• Reception of Multi‑Use Recreation Facility Project Requirements (RCP‑25‑002) and decision to develop an RFP for a feasibility study.
• Reading and approval of By‑Law 2025‑027 to confirm the proceedings of the March 10, 2025 Council meeting.

Recreation and Sports Advisory Committee

The Recreation and Sports Advisory Committee will adopt its agenda and the minutes from the February 6, 2025 meeting. It will hear a presentation from the Tillsonburg Pickleball Club requesting that staff prepare a comprehensive report on court usage with a recommendation. The committee will also receive information updates on the TCC renovation, seasonal transition dates, the Hall of Fame, and LiveBarn. The meeting will conclude with general business and scheduling of the next meeting.

• Tillsonburg Pickleball Club presentation requesting staff report on court usage
• Information item: TCC renovation update
• Information item: key dates for transition from winter to spring/summer
• Information item: Hall of Fame update
• Information item: LiveBarn update

Youth Advisory Council

The Tillsonburg Youth Advisory Council will approve the meeting agenda and the minutes from the February 5, 2025 meeting. It will receive an update on youth program suggestions and review several youth survey drafts. The council will also schedule its next meeting and then adjourn.

• Adopt the agenda for the March 5, 2025 Youth Advisory Council meeting
• Approve minutes of the February 5, 2025 Youth Advisory Council meeting
• Receive the Update on Youth Suggestions (Updates on Youth Suggestions.pdf)
• Review youth survey drafts: Town of Collingwood, City of Brantford, Community Improvement Survey, and Survey Suggestions from Councillor Spencer
• Set date for the next Youth Advisory Council meeting

Tillsonburg Airport Advisory Commitee

The Tillsonburg Airport Advisory Committee is meeting to receive several informational updates. The body will review the Airport Manager's 2024 Q4 report and a fire safety inspection report.

• Airport Manager's Update (2024 Q4 report)
• Fire Safety Inspection Report
• Airport Advisory Committee Standing Updates

Parks Beautification and Cemeteries Committee

The Parks, Beautification & Cemeteries Committee will meet to discuss a mandate review and cemetery lot requirements. The body is tasked with reviewing Section 13 of the Cemetery By-Law regarding the care of lots and flowers to find efficiencies.

• Review of Cemetery By-Law Section 13 Care of Lots – Flowers requirements
• Committee mandate review

Council Meeting

Council will consider the pending cessation of the T:GO Inter-Community Transit program effective April 1, 2025. The meeting includes decisions on zoning amendments, community improvement grants, and land purchase agreements.

• Cessation of T:GO Inter-Community Transit program effective April 1, 2025
• Proposed land purchase from Maurice J. Verhoeve Funeral Homes on Venison Street East
• Zoning By-law amendments for 11 and 15 Hemlock Drive to remove Holding Provisions
• Community Improvement Plan grants for Skill Shot Pinball (up to $8,000) and Paws & Claws (up to $3,000)
• Minor variance and severance application for 22 North Street East

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee will adopt the agenda and minutes from the January 15, 2025 meeting. It will receive presentations on the Citizen of the Year and Spring Volunteer Achievement Awards, an update to cultural grant processes, and a Founder's Day Event Subcommittee report. The committee will also receive the Museum Report on the Annandale 200th celebrations as information.

• Citizen of the Year award presentation
• Spring Volunteer Achievement Award presentation
• Update to cultural grant processes
• Founder's Day Event Subcommittee report
• Museum Report – Annandale 200th Celebrations

Economic Development Advisory Committee

The Economic Development Advisory Committee will adopt its agenda and the minutes from the January 14, 2025 meeting. It will discuss a monthly activity update and a site‑plan approval process overview. The committee will vote on a resolution to support representation at the February 12, 2025 Oxford County Council meeting to address industrial development charges. Additional reports from the Downtown Business Improvement Association and the Tillsonburg District Chamber of Commerce will be heard.

• Resolution #1 – Adopt the agenda for the February 11, 2025 meeting
• Resolution #2 – Approve the minutes of the January 14, 2025 meeting
• Resolution #3 – Support representation at the February 12, 2025 Oxford County Council meeting on industrial development charges
• Item 5.3 – Review of the site‑plan approval process
• Item 10.1 – Report from the Downtown Business Improvement Association

Council Meeting

The Tillsonburg Town Council will meet to decide on two zoning by-law amendments and several municipal agreements. The body will also discuss a proposal for a community pantry and a request for provincial and federal tax redistribution for infrastructure.

• Zoning amendment for Peters Fine Products Inc. to remove holding provisions (ZN 7-24-15)
• Zone change for Trevalli Homes Limited at Hemlock Drive and Walnut Drive to reduce yard depths (ZN 7-24-16)
• Six-year agreement with LiveBarn for video streaming at Memorial and Community Arenas
• Grant of a 5-metre easement to Oxford County at 1040 Progress Drive
• Partial abandonment of the Bradburn Subdivision Municipal Drain

Recreation and Sports Advisory Committee

The Recreation and Sports Advisory Committee will adopt its agenda and the minutes from the January 9 meeting. It will review its mandate and receive information on the updated Municipal Naming Policy (Report RCP 25-008) and the Waiving of Facility Rental Fees Policy (Report RCP 25-007), both of which have been approved by council. The committee will also provide updates on pickleball and tennis attendance and discuss Hall of Fame banners.

• Committee mandate review
• Updated Municipal Naming Policy – Report RCP 25-008 and recommendation to adopt
• Waiving of Facility Rental Fees Policy – Report RCP 25-007 and council approval
• Pickleball and tennis attendance update
• Hall of Fame banners discussion

Youth Advisory Council

The Youth Advisory Council of Tillsonburg will meet to approve the agenda and minutes from the previous meeting. The council will also review updates on program suggestions and discuss draft surveys for community input.

• Approval of agenda and minutes from January 8, 2025
• Review of updates on program suggestions
• Discussion of draft surveys for youth and community improvement
• Review of survey suggestions by Councillor Spencer

Affordable and Attainable Housing Advisory Committee

The Affordable and Attainable Housing Advisory Committee will adopt its agenda and the minutes from the September 25, 2024 meeting. It will hold a closed session to consider Expression of Interest submissions for the property at 31 Earle Street. The meeting will also include presentations, information items, general business, and a motion to adjourn.

• Closed Session: consider Expression of Interest submissions – 31 Earle Street
• Adopt agenda for the January 29, 2025 meeting
• Approve minutes of the September 25, 2024 committee meeting
• Presentations (topic not specified)
• General business and reports

Parks Beautification and Cemeteries Committee

The Parks, Beautification & Cemeteries Committee will adopt its agenda and the minutes from the November 26, 2024 meeting. Members will hear disclosures of pecuniary interest, followed by presentations on community programs, the Tillsonburg Soccer Club, grapevine removal, and the TCT trail project. The meeting concludes with general business and reports.

• Presentation: Communities in Bloom
• Presentation: Tillsonburg Soccer Club
• Update: Grapevine removal
• Discussion: TCT trail – Paul DeCloet
• General Business & Reports

Council Meeting

The Council will adopt the 2025 Total Budget of $42,718,162, including operating and capital components, and approve the related rates and fees by‑law. It will also appoint Aird and Berlis LLP as Integrity Commissioner and Closed Meeting Investigator and authorize the Rolling Meadows land sale to Performance Communities Realty Inc. with a $125,000 stormwater contribution and a $50,000 donation. Additional items include a $5,000 upgrade to LED lighting on the Library Lane Walkway and the adoption of the Waiving of Facility Rental Fees Policy.

• Approval of 2025 Total Budget $42,718,162 (Operating $31,682,062, Capital $11,036,100)
• By‑law to appoint Aird and Berlis LLP as Integrity Commissioner and Closed Meeting Investigator (term to May 31 2027)
• Sale of Town lands (Portions of Block 22 of 41M‑148 and Block A of M16) to Performance Communities Realty Inc. for $2 and authorization of $125,000 stormwater contribution plus $50,000 donation
• Addition of $5,000 to replace Library Lane Walkway lighting with LED and install convex mirrors
• Adoption of 2025 Rates and Fees By‑law providing a schedule of municipal application, service and permit fees

Property Standards Committee

The Property Standards Committee will hold a hearing on an appeal to Order OTC-24-002 concerning 258 Broadway Street. The committee will review the signed order and the notice of appeal attached to the agenda. Additional agenda items include the election of a chair, disclosures of pecuniary interest, and review of meeting guidelines.

• Appeal hearing for Order OTC-24-002 – 258 Broadway Street
• Election of Chair of the Property Standards Committee
• Disclosures of pecuniary interest
• Review of Property Standards Committee Meeting Guidelines

Museum, Culture, Heritage and Special Awards Advisory Committee

The Museum, Culture, Heritage and Special Awards Advisory Committee will adopt its agenda and the minutes from the November 20, 2024 meeting. It will receive informational reports from the 200th Anniversary Subcommittee, the Station Arts Centre, and the museum. An update on the Town of Tillsonburg’s cultural grant process will also be presented for information only.

• Adoption of agenda
• Adoption of minutes from November 20, 2024
• Station Arts Centre Report (information)
• Museum Report (information)
• Update on cultural grant process (information)

Economic Development Advisory Committee

The Tillsonburg Economic Development Advisory Committee will adopt its agenda and the minutes from the December 10, 2024 meeting. It will receive a monthly activity update, discuss the Community Strategic Plan (including town hall, affordable housing and health care components), consider a boundary adjustment, and hear updates from local business groups and information items such as a county council composition review and a 20 Cranberry Road brochure.

• Adopt agenda (Proposed Resolution #1)
• Adopt minutes of Dec 10 2024 meeting (Proposed Resolution #2)
• Discussion of Boundary Adjustment (Item 8)
• Community Strategic Plan updates – town hall, affordable housing, health care (Item 7)
• Presentation of 20 Cranberry Road brochure (Item 10.2)

Council Meeting

The Tillsonburg Council is reviewing potential sites for a new Town Hall, including the Greyfield Site and 10 Lisgar Ave. The body is also processing the 2025 Interim Tax Levy and Borrowing By-laws and discussing property improvements.

• Proposed $250,000 valuation for Lot 1 in Phase 2 of the Van Norman Innovation Park
• Tax Increment Grant Back Program approval for 101 Spruce Street property
• Request for staff report on amending By-Law 2024-026 to require power assist doors for facade grants
• Proposed by-law amendment to Property Standards By-Law 2023-049 to include set fines
• Investigation of Greyfield Site (Brock and Harvey Streets) and 10 Lisgar Ave for a new Town Hall

Recreation and Sports Advisory Committee

The Recreation and Sports Advisory Committee is meeting to discuss several information items and a policy update. The committee will consider recommending that Council adopt a revised Municipal Naming Policy.

• Recommendation for Council to adopt the updated and revised Municipal Naming Policy
• Information item: Live Barn
• Information item: Hall of Fame
• Information item: Pinball
• Staff update

Youth Advisory Council

The Youth Advisory Council will adopt its agenda and approve minutes from June 5, 2024 and December 4, 2024. It will review its Terms of Reference and discuss committee membership. The council will receive the Youth Questionnaire (CS-24-114) and recommend that staff conduct a survey of local high‑school students using the attached questions, with results to be provided back to the council.

• Adopt agenda for the meeting
• Approve minutes from June 5, 2024 and December 4, 2024
• Review the Council's Terms of Reference (2022‑2026)
• Discuss committee membership
• Receive Youth Questionnaire (CS-24-114) and recommend a student survey

Health Care Advisory Committee

The Community Health Care Advisory Committee is meeting to discuss general business and reports. The agenda includes a review of a Council decision letter regarding a health care recruiter and a temporary walk-in clinic.

• Council decision letter (CAO-24-028(1)) regarding health care recruiter and temporary walk-in clinic
• Correspondence on donations from Councillor Spencer
• Summer camp student sponsor
• Emergency Department data follow-up