Whitchurch-Stouffville public meetings in 2021

Heritage Advisory Committee

The Heritage Advisory Committee is meeting virtually to discuss heritage matters, including an update on the Heritage District Conservation Study and the upcoming December 14 community meeting, a discussion on Heritage Awards, a plaque update for 6162 Main St., and a proposed amendment to the procedural by-law regarding the Town Land Acknowledgement. The agenda is largely routine, with no major decisions or public hearings listed.

• Update on Heritage District Conservation Study and December 14, 2021 community meeting
• Heritage Awards discussion
• Plaque update at 6162 Main St.
• Amendment to Council Advisory Committee Procedural By-law 2019-026-RE regarding Town Land Acknowledgement

The Heritage Advisory Committee met virtually and received four informational updates: the Heritage District Conservation Study and upcoming community meeting, Heritage Awards, a plaque at 6162 Main St., and a procedural by-law amendment regarding the Town Land Acknowledgement. No substantive decisions were made; all items were received for information. The committee also noted demolition activity at 6791 Main St., with staff approval contingent on maintaining the façade, and discussed prior inquiries about 6717 Main St.

• Received Heritage District Conservation Study and Community Meeting update for information
• Received Heritage Awards update for information and provided comments to staff
• Received Plaque Update for 6162 Main St. for information
• Received Procedural By-law 2019-026-RE amendment update for information
• Noted demolition activity at 6791 Main St. with staff approval based on façade maintenance

Special Council Meeting

This is a special council meeting with a largely procedural agenda. The main substantive item is a motion to recess into a closed meeting to discuss a proposed or pending acquisition or disposition of land for municipal purposes, as permitted under the Municipal Act. The rest of the agenda consists of routine items: confirming the agenda, declarations of interest, a confirmatory by-law, and adjournment.

• Closed meeting to consider land acquisition or disposition (Municipal Act, Sec. 239(2)(c))
• Confirmatory By-law 2021-___-MS to be read and passed
• Meeting held at Council Chambers, 111 Sandiford Drive
• Public can listen live online at townofws.ca/cmlivestream

Council held a special meeting and unanimously approved declaring 45 Innovator Avenue surplus and authorizing staff to sell it under By-law 2008-057-LA. The sale documents will be signed by the Mayor and Clerk or CAO, subject to Town Solicitor revisions. No other substantive decisions were made.

• Declared 45 Innovator Avenue surplus (carried)
• Authorized staff to sell 45 Innovator Avenue per By-law 2008-057-LA (carried)
• Authorized Mayor and Clerk or CAO to sign sale documents (carried)

Committee of Adjustment

The Committee of Adjustment will consider five applications: one for consent and four for minor variances, plus proposed amendments to the Council Appointed Committees Procedural By-law. The meeting is virtual and open to public comment.

• Consent application CA-21-44 for 2 Wylie Lane, Ballantrae-Musselman's Lake
• Minor variance CA-21-42 for 21 Valleyfield Rd., Ballantrae-Musselman's Lake
• Minor variance CA-21-45 for 5823 Slaters Road, Vandorf
• Minor variance CA-21-46 for 6370 St. John's Sideroad
• Minor variance CA-21-47 for 32 Mill St., Stouffville

The Committee of Adjustment granted minor variances for properties at 21 Valleyfield Road, 6370 St. John's Sideroad, and 32 Mill Street, and granted provisional consent for a land severance at 2 Wylie Lane. A variance application for 5823 Slaters Road was deferred due to an additional variance identified during the site plan process. All decisions were carried unanimously.

• Granted minor variance for 20% lot coverage at 21 Valleyfield Road (carried)
• Granted provisional consent for land severance at 2 Wylie Lane, subject to conditions (carried)
• Deferred minor variance application for 5823 Slaters Road (carried)
• Granted four variances for accessory farm dwelling at 6370 St. John's Sideroad (carried)
• Granted two variances for side yard and building length at 32 Mill Street (carried)

Council Meeting

Council will consider several reports and by-laws, including a rezoning for a mixed-use development at Hoover Park Drive and Rougeview Avenue, a temporary borrowing by-law for up to $4 million, an interim tax rate for 2022, and multiple contract awards. The meeting also includes a closed session for personal, land, and litigation matters.

• Rezoning at southwest corner of Hoover Park Drive and future Rougeview Avenue to Commercial Residential Mixed - Western Approach (CM2)
• Temporary borrowing by-law 2021-115-FI for up to $4,000,000 for 2022
• Interim tax rate by-law 2021-116-TX for 2022
• Contract award to EXP Services Inc. for $388,974.70 for reconstruction design of Commercial, Library, Mill, and George Streets
• Contract award to HDR Corporation for $198,810 for Transportation Master Plan

Council enacted By-laws 2021-104-OP and 2021-105-ZO to rezone land at the southwest corner of Hoover Park Drive and future Rougeview Avenue from employment uses to Commercial Residential Mixed (CM2), with a maximum 6-metre setback added. Council also approved a $388,974.70 contract for street reconstruction design services, a $198,810 Transportation Master Plan contract, and a subdivision assumption by-law for new roads. Several other administrative by-laws were passed, including interim tax and temporary borrowing by-laws for 2022.

• Adopted Official Plan Amendment No. 151 and rezoning by-laws for Hoover Park Drive/Rougeview Avenue (carried)
• Approved $388,974.70 contract to EXP Services Inc. for Commercial Street, Library Lane, Mill Street, George Street reconstruction design (carried)
• Approved $198,810 contract to HDR Corporation for Transportation Master Plan (carried)
• Enacted By-law 2021-122-RD to assume public roads and works in Stouf Con Eight Developments Phase 2, Stage A (carried)
• Approved $67,950 single-source award to Dominion Voting Systems for 2022 election tabulators (carried)
• Approved $12,800 lease of tabulators from Elections Ontario for 2022 election (carried)
• Enacted interim tax rate by-law 2021-116-TX and temporary borrowing by-law 2021-115-FI for 2022 (carried)
• Approved $77,550 annual contract to Ontario Water Werx Inc. for emergency infrastructure repairs (carried)

Accessibility Advisory Committee

The Whitchurch-Stouffville Accessibility Advisory Committee is meeting virtually to discuss development review updates for 54 Ringwood Drive and 135 Mostar Street, and to adopt its 2022 meeting schedule. The agenda also includes routine items such as adoption of minutes and correspondence. No decisions are listed; items are for discussion or consideration.

• Development review update, 54 Ringwood Drive
• Development review update, 135 Mostar Street
• Adoption of 2022 meeting schedule

The committee received updates on two development reviews and provided comments. For 54 Ringwood Dr., they requested the applicants and Chief Building Official consider installing a ramp to the altar directly from the sanctuary, and ensure provision of washrooms for persons with disabilities. For 135 Mostar St., they received the update and asked that it be revisited on a future agenda. They also confirmed the 2022 schedule of meetings.

• Received verbal update on 54 Ringwood Dr. for information.
• Requested applicants and Chief Building Official consider installing a ramp to the altar directly from the sanctuary at 54 Ringwood Dr.
• Requested staff ensure provision of washrooms for persons with disabilities at 54 Ringwood Dr.
• Received verbal update on 135 Mostar St. and requested the item be revisited on a future agenda.
• Confirmed the draft schedule of meetings for 2022.

Council Meeting (Budget Meeting)

Council is meeting to consider and approve the Town of Whitchurch-Stouffville's 2022 operating and capital budgets, including a proposed 2.5% water and wastewater rate increase and new capital infrastructure fees. The agenda also includes the 2022 library operating budget and a benchmarking analysis report. Decisions made will set the town's spending and fees for the coming year.

• Approve 2022 Operating Budget expenditures of $62,127,290
• Approve 2022 Capital Budget of $16,802,550
• Approve $2,667,150 grant to Whitchurch-Stouffville Public Library including Latcham Art Centre
• Approve 2.5% water and wastewater rate increase effective April 1, 2022
• Approve $100 annual capital infrastructure fee for residents and $200 for businesses

Council approved the 2022 Operating Budget expenditures of $62,202,320 (excluding water/wastewater rates and Library grant), a 2022 Capital Budget of $16,757,050, and a Library grant of $2,732,260. They also reduced the Council 2022 Draft Budget transfer to reserves from $60,000 to $30,000, and approved a 2.5% water and wastewater rate increase effective April 1, 2022. The meeting was procedural, with no other substantive decisions.

• Approved 2022 Operating Budget expenditures of $62,202,320 (excluding water/wastewater rates and Library grant).
• Approved 2022 Capital Budget of $16,757,050 (excluding carryover projects).
• Approved a grant to the Whitchurch-Stouffville Public Library including Latcham Art Centre of $2,732,260.
• Reduced Council 2022 Draft Budget transfer to reserves from $60,000 to $30,000.
• Approved 2.5% water and wastewater rate increase effective April 1, 2022.
• Directed staff to report back on a capital infrastructure plan with a $100 annual fixed fee for residents and a rate-per-volume plan for businesses in Q1 2022.
• Received the 2021 Benchmarking Analysis report for information.
• Received the 2022 Library (with Latcham) Operating Budget report for information.

Public Planning Meeting

This is a public planning meeting where Council will hear comments on two development applications: an Official Plan and Zoning By-law Amendment at 5310 & 5322 Aurora Road, and an Official Plan Amendment at 12049 Highway 48. Council will refer all public and agency comments to staff for a future report. The meeting also includes routine items like adopting previous minutes and a confirmatory by-law.

• Public hearing for OPA21.003 and ZBA21.005 at 5310 & 5322 Aurora Road
• Public hearing for OPA21.005 at 12049 Highway 48
• Adoption of Public Meeting Minutes from September 21 and 28, 2021
• Confirmatory By-law 2021-______-MS

Council Meeting

Council will hold a closed meeting at 3:00 PM and a regular meeting at 4:00 PM. The regular meeting includes consent agenda items on financial results, a water/wastewater master plan contract, a salt supply contract, streetlight maintenance, and pickleball/tennis court construction. Council will also discuss the Official Plan Review update and a motion to adopt a formal land acknowledgement.

• Contract award to GM BluePlan Engineering Limited for Water and Wastewater Master Plan, $299,733 plus HST, with 15% contingency ($44,959 plus HST)
• Joint contract award to Compass Minerals Canada Corporation for bulk sodium chloride (road salt), estimated $1,253,961 plus HST, 3-year term (2022-2025)
• Contract award to Langley Utilities Contracting Ltd. for streetlight repair and maintenance, estimated $123,680.57 plus HST annually, 3-year term (2022-2024)
• Contract award to Latitude 67 Ltd. for Memorial Park Pickleball and Tennis Court Construction, $705,729 plus HST, with provisional items ($39,800) and contingency ($67,000)
• Motion from Mayor Lovatt to adopt a formal land acknowledgement at Council and committee meetings

Council approved several contracts, including a $299,733 water and wastewater master plan with GM BluePlan Engineering, a $1.25M salt supply deal, and a $123,680 streetlight maintenance contract. They also endorsed draft policy directions for the Official Plan Review and approved a $705,729 pickleball and tennis court construction contract. A motion to adopt a formal land acknowledgement was carried.

• Approved $299,733 water/wastewater master plan contract with GM BluePlan Engineering (plus 15% contingency)
• Approved $1,253,961 salt supply contract with Compass Minerals for 2022-2025
• Approved $123,680 streetlight maintenance contract with Langley Utilities for 2022-2024
• Endorsed draft Policy Directions Report and Commercial Policy Study for Official Plan Review
• Approved $705,729 Memorial Park pickleball and tennis court construction contract with Latitude 67
• Directed staff to proceed with whistle cessation design work at three rail crossings
• Adopted motion to require land acknowledgement at all Council meetings
• Passed by-law for building numbering at 14204 York Durham Line

Committee of Adjustment

The Committee of Adjustment will consider four applications: two for the same property at 6195 Churchill Dr. E. (a consent and a minor variance), one minor variance at 21 Valleyfield Rd., and one minor variance at 34 Lloyd St. (with an addendum memo). It will also adopt its 2022 meeting schedule. The meeting is virtual; public comments are invited.

• Consent application CA-21-40 for 6195 Churchill Dr. E., Ballantrae-Musselman's Lake
• Minor variance CA-21-41 for 6195 Churchill Dr. E., Ballantrae-Musselman's Lake
• Minor variance CA-21-42 for 21 Valleyfield Rd., Musselman's Lake
• Minor variance CA-21-43 for 34 Lloyd St., Stouffville (addendum memo included)
• Adoption of 2022 meeting schedule

The Committee of Adjustment denied provisional consent for a proposed three-lot severance at 6195 Churchill Dr. E. and the associated minor variances, despite staff recommending approval. The decision followed opposition from multiple residents citing concerns about over-densification, rural character, traffic, and environmental impacts. The committee also deferred a lot coverage variance for 21 Valleyfield Rd. and granted variances for building length and lot coverage at 34 Lloyd St.

• Denied provisional consent for severance at 6195 Churchill Dr. E. (CA-21-40)
• Denied minor variances for lot frontage, area, and coverage at 6195 Churchill Dr. E. (CA-21-41)
• Deferred minor variance for lot coverage at 21 Valleyfield Rd. (CA-21-42)
• Granted minor variances for building length and lot coverage at 34 Lloyd St. (CA-21-43)
• Adopted 2022 meeting schedule

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting virtually to handle routine items and one substantive matter: a development review of 16529 Woodbine Avenue. The agenda includes adoption of the October 7, 2021 minutes and standard procedural items.

• Development review of 16529 Woodbine Avenue
• Adoption of October 7, 2021 minutes

The Accessibility Advisory Committee received the development application review for 16529 Woodbine Avenue (SPA21.023) for information and provided comments to staff. The committee also heard updates from members on the Main St. Reconstruction Working Group and the York Region Accessibility Forum, and requested a review of an application at 135 Mostar St. for the next agenda. No formal decisions were made beyond routine approvals of the agenda and minutes.

• Received development review for 16529 Woodbine Ave (SPA21.023) and provided comments (carried)
• Confirmed agenda as circulated (carried)
• Adopted minutes of October 7, 2021 meeting (carried)
• Adjourned meeting at 7:49 pm (carried)

Council Meeting

Council will vote on a major land-use change: re-designating and rezoning lands at Hoover Park Drive and future Rougeview Avenue from industrial/retail to Commercial Residential Mixed (CM2), enabling a mixed-use development. They will also award a $307,650 granular material supply contract, authorize a provincial modernization grant agreement, and receive updates on the Latcham Art Centre and Customer Service Strategy.

• Official Plan Amendment No. 151 and Zoning By-law amendments for lands at southwest corner of Hoover Park Drive and future Rougeview Avenue, re-designating from Regional Retail/Industrial to Commercial Residential Mixed (CM2)
• Joint contract award to Rice Aggregates Limited for supply and delivery of granular material, $307,650 for 2022-2024
• Municipal Modernization Program Intake 2 agreement for Customer Relationship Management system funding
• Latcham Art Centre update report
• Customer Service Strategy report

Council approved a joint contract for granular material supply to Rice Aggregates Limited for $307,650 over two years, authorized a transfer payment agreement for municipal modernization, and received reports on customer service and the Latcham Art Centre. A development application for the southwest corner of Hoover Park Drive and future Rougeview Avenue was deferred to the November 16, 2021 meeting. The meeting was largely procedural with no major policy changes.

• Approved joint contract award for granular material supply to Rice Aggregates Limited, $307,650 (carried)
• Authorized Mayor and Clerk to execute Transfer Payment Agreement for Municipal Modernization Program (carried)
• Received Customer Service Strategy report for information (carried)
• Deferred Report DS-044-21 (OPA/ZBA at Hoover Park and Rougeview) to November 16, 2021 (carried)
• Received Latcham Art Centre update for information (carried)
• Adopted minutes from October 19, 2021 meeting (carried)
• Referred Good Food Project delegation to staff for report back (carried)
• Passed Confirmatory By-law 2021-106-MS (carried)

Council Meeting

The Council is deciding on several items, including awarding a sole-source contract for the skating trail design (up to $450,000) and the reshaping of the toboggan hill in Memorial Park (upset limit $175,000 plus HST), amending the recreational burning by-law, and endorsing a holiday market.

Council approved a sole-source contract for reshaping and sodding the toboggan hill in Memorial Park to Latitude 67 Ltd. for up to $175,000 plus HST, and a separate sole-source award for consultation and design services for the Memorial Park skating trail to Landscape Planning Ltd. at 8% of the project value (approximately $450,000). Council also approved the 2022 meeting schedule, endorsed a Korean War Memorial project and a two-evening Holiday Market, and passed a parking by-law amendment.

• Approved sole-source contract to Latitude 67 Ltd. for toboggan hill reshaping, $175,000 plus HST
• Approved sole-source award to Landscape Planning Ltd. for skating trail design services at 8% of project value (~$450,000)
• Approved 2022 Council Meeting Schedule and municipal office closures
• Endorsed Korean War Memorial Project and directed staff to advance Zone 1 design planning
• Endorsed development of a two-evening Holiday Market funded from Downtown Initiatives budget
• Passed By-law 2021-100-PR amending parking by-law (Schedules II and III)
• Directed staff to take no position at Ontario Land Tribunal hearing for 217 Harold Avenue appeals
• Approved resolution requesting school boards schedule PD Day on Oct 24, 2022 election day

Committee of Adjustment

The Whitchurch-Stouffville Committee of Adjustment is meeting virtually on October 13, 2021, to consider four applications: two for consent (land severance) and two for minor variance. The properties are located at 5945 Main St., 43 Lloyd Street, and 6195 Churchill Dr. E. in Ballantrae-Musselman's Lake. The meeting includes adoption of September 15, 2021 minutes and public comment opportunities.

• Consent application for Pt Lot 35(M), Conc 8, 5945 Main St., Stouffville (File CA-21-38)
• Minor variance application for Lot 36, Part Lots 35, 37, 43 Lloyd Street, Stouffville (File CA-21-39)
• Consent application for Lot 27, 28 & 29, 6195 Churchill Dr. E., Ballantrae-Musselman's Lake (File CA-21-40)
• Minor variance application for same property at 6195 Churchill Dr. E. (File CA-21-41)

The Committee of Adjustment approved a provisional consent for a land severance at 5945 Main St. and granted minor variances at 43 Lloyd St., both subject to conditions. Two related applications for 6195 Churchill Dr. E. were deferred to allow for further comments and public input.

• Granted provisional consent for severance at 5945 Main St. (CA-21-38), subject to conditions
• Granted minor variances at 43 Lloyd St. (CA-21-39), subject to condition
• Deferred consent application CA-21-40 for 6195 Churchill Dr. E.
• Deferred minor variance application CA-21-41 for 6195 Churchill Dr. E.

Heritage Advisory Committee

The Heritage Advisory Committee is meeting virtually to discuss heritage-related items, including two site plan applications, an update on the Heritage Conservation District study, a review of the Built Heritage Inventory, a plaque update for the Grain Elevator, and a discussion on Heritage Awards. The meeting is open to the public via livestream and comments can be submitted.

• Site Plan Application SPA21.029, 34 Lloyd Street
• Site Plan Application SPA21.025, 32 Mill Street
• Heritage Conservation District Study Update
• Built Heritage Inventory Review
• Plaque Update, Grain Elevator

The Heritage Advisory Committee received two site plan applications for information and provided comments to staff. It also received updates on the Heritage Conservation District Study, Built Heritage Inventory Review, plaque installation at the former Grain Elevator site, and Heritage Awards Initiative. No substantive decisions were made; all items were for information only.

• Received site plan SPA21.029 for 34 Lloyd Street for information and provided comments
• Received site plan SPA21.025 for 32 Mill Street for information and provided comments
• Received Heritage Conservation District Study Update for information
• Received Built Heritage Inventory Review Update for information
• Received plaque update for former Grain Elevator site for information
• Received Heritage Awards Initiative update for information

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting virtually to handle routine items, including adopting minutes from August 5, 2021, and to consider a development review for 54 Ringwood Drive. The agenda is mostly procedural, with the development review being the only substantive item.

• Development review of 54 Ringwood Drive
• Adoption of August 5, 2021 minutes

The Accessibility Advisory Committee reviewed the development application for 54 Ringwood Drive (SPA21.022), receiving it for information and providing comments to staff. They also directed staff to consult the Building Department on the interior layout and report back at a future meeting. No other substantive decisions were made; the meeting was procedural otherwise.

• Received development application review for 54 Ringwood Drive (SPA21.022) for information and provided comments to staff
• Directed staff to confer with Building Department on interior layout and report back at future meeting

Council Meeting

Council will hold a closed meeting for land and litigation matters, then reconvene publicly to hear delegations on an Indigenous children's memorial and eye care support. The consent agenda includes a short-term rental licensing review, a provincial grant for sidewalks and tree planting, a school board property agreement, traffic delineators, a vehicle lift contract, and settlement boundary expansion requests. A separate discussion will decide the future delivery model and location of the Stouffville Farmer's Market.

• Short-term rental licensing program to be studied (Report CS-012-21)
• Grant agreement for sidewalks and tree planting under ICIP COVID-19 Resilience stream (Report PW-015-21)
• Contract award for battery-powered vehicle lift to Gray Manufacturing, $80,310 (Tender WS-RFT-21-33)
• Traffic delineators proposed on Hoover Park Drive between Park Drive and Tenth Line
• Delegation requests memorial for Indigenous children and support for Save Eye Care campaign

Council approved several staff reports and directed staff to develop an RFP for a market concept, relocating it to 6240 Main Street. They also directed staff to undertake public consultation on a short-term rental licensing program, endorsed traffic delineator locations on Hoover Park Drive, and approved a contract for a vehicle lift system. Additionally, Council reiterated requests for settlement area boundary expansions and approved $19,000 for a Resident Guide.

• Approved staff reports PW-015-21 and PW-016-21 (consent agenda)
• Directed staff to develop RFP for farmer's market and relocate to 6240 Main Street
• Directed staff to undertake public consultation on short-term rental licensing program
• Endorsed three traffic delineator locations on Hoover Park Drive
• Approved contract award for battery powered mobile vehicle column lift system to Gray Manufacturing ($80,310)
• Reiterated requests for settlement area boundary expansions (South Gormley, Bethesda Road, etc.)
• Approved $19,000 allocation for Resident Guide design and mailing
• Passed By-law 2021-097-RD for building numbering at 14587 Woodbine Avenue

Public Planning Meeting

This is a public planning meeting where Council will hear a report on applications for a draft plan of subdivision and a zoning by-law amendment for 12724 and 12822 Tenth Line. The only action proposed is to refer all public and agency comments to staff for a future report. The rest of the agenda is procedural, including confirming the agenda, adopting minutes, and passing a confirmatory by-law.

• Report DS-042-21: Draft Plan of Subdivision and Zoning By-law Amendment for 12724 and 12822 Tenth Line (Files 19T(W)-19.002 and ZBA19.012)
• Motion to refer all public and agency comments to staff for a future report
• Public comments accepted via email or phone (Planning line 905-642-4116)
• Meeting held electronically; public can watch live online or on Facebook

Council held a statutory public meeting to receive comments on a draft plan of subdivision and zoning by-law amendment for 12724 and 12822 Tenth Line, proposed by Newstone Development. No decision was made; all public and agency comments were referred to staff for a future report. The meeting was procedural only, with no substantive approvals or denials.

• Confirmed the agenda as circulated (carried)
• Referred all public and agency comments on the Tenth Line application to staff for a future report (carried)
• Read and passed Confirmatory By-law 2021-096-MS (carried)
• Adjourned the meeting at 7:45 pm (carried)

Public Planning Meeting

This is a public planning meeting where Council will hear comments on applications for an Official Plan and Zoning By-law Amendment at 2159 Aurora Road (File Nos. OPA 21.004 and ZBA 21.007). Council will refer all public and agency comments to staff for a future report. The rest of the agenda is procedural, including confirming the agenda, adopting minutes, and passing a confirmatory by-law.

• Public hearing for Official Plan Amendment OPA 21.004 and Zoning By-law Amendment ZBA 21.007 at 2159 Aurora Road
• Council to refer public and agency comments to staff for future report
• Adoption of Public Meeting Minutes from July 6, 2021
• Confirmatory By-law 2021-______-MS to be read and passed

Council held a public meeting to receive comments on applications to amend the Official Plan and zoning for 2150 Aurora Road, proposing a light industrial facility. No decision was made; all public and agency comments were referred to staff for a future report. The meeting was procedural, with no approvals or denials.

• Confirmed the meeting agenda as circulated (carried)
• Adopted the minutes of the July 6, 2021 public meeting (carried)
• Referred all public and agency comments on the Aurora Road application to staff for a future report (carried)
• Passed Confirmatory By-law 2021-095-MS (carried)
• Adjourned the meeting at 7:43 pm (carried)

Council Meeting

Council will consider requiring proof of COVID-19 vaccination for staff and patrons in all town buildings and facilities. They will also review proposed 2022 fees for several departments, a traffic calming strategy, and a development charge credit extension. Several delegations will request fee waivers, road naming, and dust control.

• Proof of vaccination requirement for all town buildings and facilities (Report CAO-006-21)
• Vision Zero traffic calming strategy with ~$345,000 for 2022 capital budget (Report PW-014-21)
• Proposed 2022 fees for Leisure, Public Works, Development, Fire, and Corporate Services
• Development charge credit extension for demolished derelict structures (Report FTS-021-21)
• Delegation to request secondary naming of Park Drive to Terry Fox Way

Council directed staff to require proof of identity and full COVID-19 vaccination for all patrons entering town buildings and indoor facilities, and endorsed a mandatory vaccination policy for staff. Council also approved the 2022 fees and charges for several departments, endorsed the Vision Zero traffic calming strategy with a proposed $345,000 budget, and supported a resolution calling on the province to expedite the expiry of extended construction hours. A motion to hold the yearly fire burn rate at $44.25 was defeated, but the proposed Fire and Emergency Services fees were approved.

• Approved mandatory proof of vaccination for all town buildings and facilities (carried)
• Endorsed Administrative Policy for mandatory staff COVID-19 vaccination (carried)
• Approved 2022 fees for Development, Corporate, Leisure, and Public Works services (carried)
• Endorsed Vision Zero program and directed staff to include ~$345,000 in 2022 capital budget for traffic calming (carried)
• Supported resolution to expedite expiry of O. Reg 131/20 for extended construction hours (carried)
• Supported Ontario Public Libraries resolution and called for new provincial investment (carried)
• Defeated motion to hold yearly burn rate at $44.25; approved proposed Fire and Emergency Services fees instead (defeated/carried)
• Directed staff to extend Development Charge credits for demolished derelict structures (carried)

Committee of Adjustment

The Whitchurch-Stouffville Committee of Adjustment is meeting virtually on September 15, 2021, to consider five applications for minor variances at residential properties across the town. The committee will also adopt minutes from its August 11, 2021 meeting. Residents can participate by submitting written comments or registering to speak electronically.

• Minor variance application CA-21-22 at 78 Cedarvale Blvd., Ballantrae-Musselman's Lake
• Minor variance application CA-21-35 at 8 Hidden Forest Dr.
• Minor variance application CA-21-36 at 30 Maurovista Crt., Stouffville
• Minor variance application CA-21-37 at 260 Second St., Stouffville
• Minor variance application CA-21-32 at 14597 Woodbine Ave.

The Committee of Adjustment approved all five minor variance applications on the agenda. These included variances for properties at 78 Cedarvale Blvd., 8 Hidden Forest Dr., 30 Maurovista Crt., 260 Second St., and 14597 Woodbine Ave. Each approval was subject to conditions, such as providing engineering plans or paying review fees. The minutes were also adopted with an amendment to the wording for File No. CA-21-22.

• Approved File No. CA-21-22 (78 Cedarvale Blvd.) for reduced front and side yards and increased lot coverage, subject to conditions for a grading plan and fees.
• Approved File No. CA-21-35 (8 Hidden Forest Dr.) for a garage in front of the house, with a height variance to 10.8 metres.
• Approved File No. CA-21-36 (30 Maurovista Crt.) for a height variance to 10.8 metres.
• Approved File No. CA-21-37 (260 Second St.) for increased lot coverage to 37.2 percent.
• Approved File No. CA-21-32 (14597 Woodbine Ave.) for reduced side yard and increased lot coverage, subject to conditions for a servicing plan and securities.
• Adopted the minutes of the August 11, 2021 meeting, as amended to revise wording for File No. CA-21-22.

Special Council Meeting

This is a special council meeting with a largely procedural agenda. The main substantive item is a motion to recess into a closed meeting for member education or training, as permitted under the Municipal Act. The agenda also includes routine items such as confirming the agenda, declarations of interest, a confirmatory by-law, and adjournment.

• Motion to recess into a closed meeting for member education or training (Municipal Act, Sec. 239(3.1))
• Confirmatory By-law 2021-___-MS to be read and passed
• Meeting held at Council Chambers, 111 Sandiford Drive, with public access via livestream

The special meeting was largely procedural. Council confirmed the agenda, recessed into a closed meeting for training, and reconvened. No substantive decisions were made; the only action was passing Confirmatory By-law 2021-091-MS.

• Confirmed the agenda as circulated
• Recessed into a closed meeting for member training
• Passed Confirmatory By-law 2021-091-MS

Heritage Advisory Committee

The Heritage Advisory Committee approved a motion to not object to the demolition of structures at 11822 and 11776 Highway 48, provided documentation and salvage reports are submitted. The committee also received a site plan application for 188 Stouffer Street (SPA2021.015) for information, with comments to be reviewed by staff and redistributed. The meeting was procedural, with no other substantive decisions.

• Approved no objection to demolition at 11822 & 11776 Highway 48 with documentation and salvage reports (carried; Carol Hughes abstained)
• Received site plan application SPA2021.015 for 188 Stouffer Street for information and staff review

Council Meeting

Whitchurch-Stouffville Council meets to decide on several items, including a contract award for a new fire tanker, lease agreements with arena user groups, and a request to support a Minister's Zoning Order for a mixed-use development on McCowan Road. The meeting also includes delegations on a permit fee waiver and a parking by-law change, plus a presentation on the York Region water and wastewater master plan.

• Contract award of $638,564.71 to Safetek Emergency Vehicles Ltd. for a new fire tanker (RFP #WS-RFP-21-53)
• Lease agreements with four user groups at $7.70/sq. ft. for 5-year terms at town arenas
• Support for ORCA Equity's Minister's Zoning Order request for 11861 and 12045 McCowan Road
• Delegation to waive Memorial Park permit fee for Greek Italian Fusion Fest (July 9-10, 2022)
• Delegation requesting parking ticket cancellation and changes to 3-hour parking by-law on Lori Avenue

Council approved the award of a contract to Safetek Emergency Vehicles Ltd. for a new fire tanker apparatus at a cost of $638,564.71 CAD, including HST. Council also approved five-year lease agreements with four user groups for space at town-owned arena facilities at a rate of $7.70/sq. ft. Council supported a Minister's Zoning Order request for a mixed-use development on McCowan Road and passed several by-laws, including one appointing Robert Adams as Chief Administrative Officer.

• Approved contract award to Safetek Emergency Vehicles Ltd. for one new fire tanker apparatus and auxiliary equipment for $638,564.71 CAD, including HST
• Directed staff to sell the surplus tanker apparatus through an online competitive process and return revenue to Capital Reserves
• Approved 5-year lease agreements with four user groups (Minor Hockey, Skating Club, Junior A Club, Baseball Association) for town-owned arena facilities at $7.70/sq. ft.
• Supported ORCA Equity's request for a Minister's Zoning Order for a mixed-use community development on McCowan Road
• Passed By-law 2021-084-BU authorizing a Demolition Deferral Agreement for 12102 Warden Avenue
• Passed By-law 2021-086-AP appointing Robert Adams as Chief Administrative Officer
• Passed By-law 2021-087-AP appointing individuals to the Public Library Board
• Received delegations regarding Memorial Park permit fee waiver and parking by-law changes, referring both to staff for reports

Council Meeting

Council will consider awarding a $1.36 million contract for road reconstruction and rehabilitation, designate a property on Main Street as heritage, and adopt a retirement allowance by-law for council members. The meeting includes a closed session for labour, litigation, and personal matters, and a presentation on the Integrity Commissioner's annual report.

• Contract award of $1,364,394.17 to IPAC Paving Limited for reconstruction of Tranmer Road and Pettet Road and rehabilitation of Lakeshore Road
• Proposed heritage designation of 6162 Main Street under the Ontario Heritage Act
• Adoption of By-law 2021-081-EM to provide retirement allowance for council members
• Memorandum of Understanding with Motus O Dance Theatre for 2021 annual grant
• Motion to review open air burning by-law conditions

Council awarded a $1.36M contract to IPAC Paving Limited for reconstruction of Tranmer and Pettet Roads and rehabilitation of Lakeshore Road, with a $445,601.63 contingency. Council also adopted a new retirement allowance for members, approved heritage designation for 6162 Main Street, and ratified a CUPE collective agreement. Several other items were approved, including a ParkSeek MOU and a request to York Region for traffic safety measures on Aurora Road.

• Awarded $1,364,394.17 road contract to IPAC Paving Limited (carried)
• Adopted Option A retirement allowance for Council members, repealing old by-laws (carried)
• Approved heritage designation for 6162 Main Street (carried)
• Ratified CUPE 905-07 collective agreement for 2020-2024 (carried)
• Approved ParkSeek MOU participation (carried)
• Requested York Region reduce speed limits and improve intersection at Aurora Road and Ninth Line (carried)
• Approved relocation of Fast Eddie Car Show to Memorial Park with fee waiver (carried)
• Approved street naming by-law for 11731 Tenth Line subdivision (carried)

Special Council Meeting

This is a special council meeting that is largely procedural. The main substantive item is a motion to recess into a closed meeting to discuss personal matters about an identifiable individual, including municipal or local board employees, under the Municipal Act. The agenda also includes routine items like confirming the agenda, declarations of pecuniary interest, a confirmatory by-law, and adjournment.

• Motion to recess into closed meeting under Municipal Act Sec. 239(2)(b) for personal matters about an identifiable individual
• Confirmatory By-law 2021-___-MS to be read and passed

Council held a special meeting and unanimously approved the appointment of Dwayne Tapp to the Director of Development Services, effective August 23, 2021. The appointment was made following a closed meeting. Council also confirmed the agenda, passed the confirmatory by-law, and adjourned.

• Approved appointment of Dwayne Tapp as Director of Development Services, effective August 23, 2021 (carried)
• Confirmed meeting agenda as circulated (carried)
• Passed Confirmatory By-law 2021-077-MS (carried)
• Recessed into closed meeting to discuss personal matters about an identifiable individual (carried)

Committee of Adjustment

The Committee of Adjustment granted provisional consent for a lot severance at 57 Rosehill Drive, along with associated minor variances for the retained and conveyed lots, despite opposition from some residents. The Committee also approved several other minor variance applications for residential properties, and deferred one application for 78 Cedarvale Blvd. for further consideration.

• Granted provisional consent for lot severance at 57 Rosehill Drive (CA-21-33)
• Granted minor variances for conveyed lot at 57 Rosehill Drive (CA-21-34)
• Granted minor variances for retained lot at 57 Rosehill Drive (CA-21-34)
• Deferred minor variance application for 78 Cedarvale Blvd. (CA-21-22)
• Granted minor variance for 16670 Highway 48 (CA-21-25)
• Granted minor variance for 6 High Point Dr. (CA-21-26)
• Granted minor variance for 12637 Tenth Line (CA-21-28)
• Granted minor variance for 31 McCowan Lane (CA-21-29)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting virtually to consider removing 15970 Highway 48 from the Built Heritage Inventory, and to receive updates on heritage designation recommendations for 3291 Stouffville Road and 6162 Main Street. The agenda also includes adoption of July 12, 2021 minutes and a verbal update from the Heritage Planner.

• Removal from Built Heritage Inventory, 15970 Highway 48
• Designation Recommendation Update, 3291 Stouffville Road (By-Law Number 2021-072-DS)
• Designation Recommendation Update, 6162 Main Street
• Adoption of July 12, 2021 minutes
• Verbal update from Heritage Planner

The Heritage Advisory Committee approved a motion with no objection to demolish structures at 15970 Highway 48, a property listed on the Town's Heritage Register but not designated. The committee also received updates on designation recommendations for 3291 Stouffville Road and 6162 Main Street, plus a verbal update from the Heritage Planner, all for information only.

• No objection to demolition of structures at 15970 Highway 48 (carried)
• Received designation update for 3291 Stouffville Road (carried)
• Received designation update for 6162 Main Street (carried)
• Received verbal update from Heritage Planner (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee met virtually and confirmed the agenda, adopted the June 3, 2021 minutes, and received a development application review for 80 Norman Jones Place (SPA21.017) for information, providing comments to staff. No other substantive decisions were made.

• Confirmed agenda as circulated
• Adopted minutes of June 3, 2021 meeting
• Received development application review for 80 Norman Jones Place (SPA21.017) and provided comments to staff

Committee of Adjustment

The Whitchurch-Stouffville Committee of Adjustment is meeting virtually to consider one application for a minor variance at 6 Sleepy Hollow Lane (File CA-21-24). The agenda also includes routine items such as adoption of minutes and correspondence. The meeting is open to the public via livestream and phone comments.

• Minor variance application for Lot 1, Plan 65M-2412, 6 Sleepy Hollow Lane (File CA-21-24)
• Adoption of July 14, 2021 minutes
• Public comments accepted via phone or email during meeting

The Committee of Adjustment approved a minor variance for 6 Sleepy Hollow Lane, allowing accessory structures (pool and cabana) in an environmental zone where prohibited. The decision was made after the applicant confirmed they had seen the staff report and had no concerns. The variance is subject to conditions, and staff will work with the applicant to ensure setbacks are met.

• Approved File No. CA-21-24: minor variance granted for accessory structures at 6 Sleepy Hollow Lane, subject to conditions.
• Adopted minutes from June 9, 2021, with an amendment to revise wording for File No. CA-21-28.
• Confirmed the agenda as circulated.
• Adjourned the meeting at 2:09 pm.

Council Meeting

The Town of Whitchurch-Stouffville Council is meeting to decide on several planning and development items, including a request for a Minister's Zoning Order for a retirement/long-term care facility, a draft plan of subdivision, and various zoning by-law amendments. The agenda also includes delegations from the soccer club and a resident, plus several consent agenda items covering by-laws, budgets, and community grants.

• Minister's Zoning Order request for 5-storey, 120-bed retirement/long-term care facility at 465 Rupert Avenue
• Draft Plan of Subdivision approval for 11776 Highway 48
• Zoning By-law Amendment for 16110 Woodbine Avenue (By-law 2021-068-ZO)
• Temporary Use By-law for 14245 & 14395 Ninth Line (By-law 2021-069-ZO)
• Heritage Designation By-law for 3291 Stouffville Road (Bruce's Mill)

Council approved a draft plan of subdivision for 11776 Highway 48, several zoning by-law amendments (including temporary uses at 14245/14395 Ninth Line and 2005 Bethesda Road), and a heritage designation for 3291 Stouffville Road. It also directed staff to reduce Whitchurch-Stouffville Soccer Club fees by 47% and to apply for a Canada Community Revitalization Fund grant. A report on roundabout safety improvements was deferred to 2022 capital planning.

• Approved draft plan of subdivision for 11776 Highway 48, subject to conditions.
• Enacted zoning by-law amendments for 16110 Woodbine Avenue, 14245/14395 Ninth Line, and 2005 Bethesda Road.
• Designated 3291 Stouffville Road (Bruce's Mill) as having cultural heritage value.
• Directed staff to reduce Whitchurch-Stouffville Soccer Club fees by 47% and offer similar reduction to baseball/softball associations.
• Directed staff to submit a funding application to the Canada Community Revitalization Fund.
• Deferred roundabout safety improvements report to 2022 capital budget consideration.
• Approved Official Plan Review Phase 3: Policy Development.
• Supported Minister's Zoning Order request for a 120-bed retirement/long-term care facility at 465 Rupert Avenue.

Committee of Adjustment

The Whitchurch-Stouffville Committee of Adjustment is meeting virtually to consider three applications for minor variances at residential properties, plus a memo to amend the 2021 schedule of meetings. The meeting is open to the public via livestream, with options to submit written or verbal comments.

• Minor variance application CA-21-20 at 4217 Vivian Rd.
• Minor variance application CA-21-27 at 39 Lakeview Ave.
• Minor variance application CA-21-28 at 12637 Tenth Line
• Memo to amend 2021 schedule of meetings

The Committee of Adjustment approved minor variances for 4217 Vivian Road and 39 Lakeview Ave., each subject to conditions, and deferred a variance application for 12637 Tenth Line. It also rescheduled its September 8, 2021 meeting to September 15, 2021, and set new application deadlines.

• Granted minor variances for 4217 Vivian Road (File CA-21-20) to allow a larger dwelling, more lot coverage, a smaller side yard, and reduced separation from a livestock facility, subject to conditions including site plan approval and a warning clause agreement.
• Granted a minor variance for 39 Lakeview Ave. (File CA-21-27) to allow 20.8% lot coverage instead of the permitted 15%, subject to conditions including a septic system report and grading/erosion plans.
• Deferred the minor variance application for 12637 Tenth Line (File CA-21-28) at the applicant's request.
• Rescheduled the September 8, 2021 Committee of Adjustment meeting to September 15, 2021, and set new application deadlines: July 19, 2021 for consents and August 16, 2021 for variances.

Heritage Advisory Committee

The Heritage Advisory Committee voted to support the removal of structures at 12102 Warden Avenue from the Town's Heritage Register, allowing demolition. The committee also received an update on the designation of 6162 Main Street for information only.

• Approved no objection to demolish structures at 12102 Warden Avenue, listed on the Heritage Register but not designated.
• Received update on designation recommendation for 6162 Main Street for information.

Appeals Committee

The Whitchurch-Stouffville Appeals Committee is meeting to consider two appeals of orders to muzzle dogs, issued under Animal Services By-law 2019-047-RE. The committee will hear presentations from the investigating officer, appellants, complainants, and the public before making decisions.

• Appeal of muzzle order at 2928 St. John's Sideroad
• Appeal of muzzle order at 105 Mill Street
• Adoption of October 1, 2020 minutes

The Appeals Committee confirmed two Orders to Muzzle issued under Animal Services By-law 2019-047-RE. The first, for residents of 2928 St. John's Sideroad, was confirmed without modification. The second, for residents of 105 Mill Street, was confirmed for at least one year, with a recommendation that the order may be modified upon completion of the Canadian Kennel Club Canine Good Neighbour Program. The committee also deferred adoption of the October 1, 2020 minutes and adjourned at 2:55 p.m.

• Confirmed the Order to Muzzle for 2928 St. John's Sideroad.
• Confirmed the Order to Muzzle for 105 Mill Street for at least one year, with a recommendation for possible modification after completing the Canine Good Neighbour Program.
• Deferred adoption of the October 1, 2020 minutes.
• Adjourned the meeting at 2:55 p.m.

Public Planning Meeting

This is a public planning meeting where Council will hear comments on a proposed temporary-use zoning by-law amendment for 2005 Bethesda Road (File No. ZBA21.003). No decision will be made at this meeting; comments will be referred to staff for a future report. The rest of the agenda is routine procedural items.

• Public hearing on Zoning By-law Amendment (Temporary Use) – 2005 Bethesda Road (File No. ZBA21.003)
• Adoption of Public Meeting Minutes from June 15, 2021
• Confirmatory By-law 2021-______-MS

Council held a public meeting to consider a temporary use zoning by-law amendment for 2005 Bethesda Road, proposed by the landowner Vianova Group Ltd. to allow storage, assembly, and cleaning of scaffolding and construction materials on 5.25 hectares. No public comments were made, and Council referred all comments to staff for a future report. No final decision was made on the application.

• Confirmed the agenda as circulated (carried)
• Adopted the minutes of the June 15, 2021 public meeting (carried)
• Referred all public and agency comments on the zoning application to staff for a future report (carried)
• Passed Confirmatory By-law 2021-064-MS (carried)
• Adjourned the meeting at 7:28 pm (carried)

Public Planning Meeting

This is a public planning meeting where Council will hear presentations and receive public comments on two planning applications: an Official Plan and Zoning By-law Amendment for Schlegel Village on Hoover Park Drive, and an Official Plan Amendment for 5061 Stouffville Road. Council is expected to refer all comments to staff for a future report. The meeting also includes routine items like agenda confirmation, minutes adoption, and a confirmatory by-law.

• Official Plan and Zoning By-law Amendment – Schlegel Village – Hoover Park Drive (Files OPA21.001, ZBA21.002)
• Official Plan Amendment – 5061 Stouffville Road (File OPA21.002)
• Public comments accepted via email or phone; verbal comments by request to Town Clerk
• Adoption of Public Meeting Minutes from February 16, 2021
• Confirmatory By-law 2021-______-MS

Council held a public meeting to receive comments on two planning applications: a mixed-use seniors development at Schlegel Village (Hoover Park Drive) and an Official Plan Amendment at 5061 Stouffville Road. No decisions were made; both items were referred to staff for future reports. The meeting was procedural, with no public comments or objections raised.

• Referred Schlegel Village OPA/ZBA application comments to staff (carried)
• Referred 5061 Stouffville Road OPA application comments to staff (carried)
• Adopted minutes of February 16, 2021 public meeting (carried)
• Passed Confirmatory By-law 2021-063-MS (carried)

Council Meeting

Council will hold a closed meeting at 10 a.m. and a regular meeting at 1 p.m. to consider routine administrative items, several delegations, and a consent agenda. Key decisions include awarding a design contract for Edward Street reconstruction, approving the 2020 audited financial statements, and adopting a service-based budgeting approach. The agenda also includes a motion to streamline heritage site plan approvals and several by-laws for street naming and building numbering.

• Contract award to CIMA Canada Inc. for Edward Street reconstruction and extension design: $585,018.80, plus $260,000 advance from 2022 capital budget and $147,186.36 contingency
• Delegation on proposed five-storey Advance Dementia Care Residence at 465 Rupert Avenue
• Approval of 2020 Audited Consolidated Financial Statements and related reports
• Motion to direct staff to streamline residential heritage site plan approval process
• By-laws for street naming in Ballymore Subdivision and building numbering on multiple streets

Council approved a $585,018.80 contract with CIMA Canada Inc. for the Edward Street reconstruction and extension, including design, contract administration, and site inspection, and advanced $260,000 from the 2022 capital budget to fund Part C. Council also approved the 2020 audited financial statements, adopted a service-based budgeting approach for 2023, and denied a motion to include electric vehicle charging station and SUV costs in the 2022 capital budget. Several delegations were received, including a request to waive a tree fee and bandshell fees, and a heritage designation for 260 Second Street was not pursued.

• Approved $585,018.80 contract to CIMA Canada Inc. for Edward Street design and related services (carried)
• Approved advancing $260,000 from 2022 capital budget for Edward Street Part C (carried)
• Approved 2020 audited consolidated financial statements and trust funds statements (carried)
• Approved service-based budgeting approach starting with 2023 budget (carried)
• Defeated motion to include EV charging station and electric SUV in 2022 capital budget (defeated)
• Directed staff to waive fee for Tree 198 at 16895 McCowan Rd. (carried)
• Directed staff to waive bandshell fees for August 27, 2021 weekend (carried)
• Received delegation on Alexis Lodge redevelopment at 465 Rupert Avenue and referred to staff (carried)

Heritage Advisory Committee

The Heritage Advisory Committee approved a motion to not object to the demolition of structures at 16060 Ninth Line, which is on the Town's Heritage Register but not designated. The committee also received updates on heritage awards, a plaque in the Reeves Way area, a site plan application for 43 Lloyd St., and a verbal update from the Heritage Planner, all for information. The meeting was held virtually and adjourned at 8:43 pm.

• Approved no objection to demolition of structures at 16060 Ninth Line, with staff to take necessary action.
• Received member update on Heritage Awards for information.
• Received update on plaque in Reeves Way area for information.
• Received Site Plan Application for 43 Lloyd St. (File No. SPA2021.014) for information and provided comments to staff.
• Received verbal update from Heritage Planner for information.
• Received correspondence publication for information.
• Adopted minutes of May 10, 2021 meeting.
• Confirmed agenda as amended.

Committee of Adjustment

The Committee of Adjustment is meeting virtually to consider one application for consent and two applications for minor variance. The consent application involves properties on Warden Ave., while the minor variance applications are for properties on Vivian Rd. and Pondmede. Public comments can be submitted in writing or verbally.

• Consent application CA-21-21 for Pt Lot 8, Conc 4, 13422 and 13342 Warden Ave.
• Minor variance application CA-21-20 for part of east half of Lot 30, Conc 6, 4217 Vivian Rd.
• Minor variance application CA-21-23 for Lot 77, Plan 65M-3862, 63 Pondmede, Stouffville

The Committee of Adjustment deferred two applications: a proposed land severance at 13422 and 13342 Warden Ave. (File CA-21-21) and a minor variance request at 4217 Vivian Road (File CA-21-20). It granted a minor variance at 63 Pondmede to permit a porch encroaching into the rear yard, as recommended by staff. All decisions were carried unanimously.

• Deferred provisional consent for File CA-21-21 (severance at 13422/13342 Warden Ave.)
• Deferred minor variance for File CA-21-20 (dwelling expansion at 4217 Vivian Road)
• Granted minor variance for File CA-21-23 (porch encroachment at 63 Pondmede)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting virtually to discuss accessibility-related items, including a verbal presentation on website AODA compliance and a development review of a site plan application for 10 Gordon Collins Drive. The meeting also includes routine adoption of minutes and other procedural matters.

• Verbal presentation on website AODA by Corporate Communications Officer
• Development review of Site Plan Application SPA21.012 for 10 Gordon Collins Drive
• Adoption of February 4, 2021 minutes

The Accessibility Advisory Committee met virtually and received a verbal presentation on website AODA compliance from the Corporate Communications Officer, and reviewed a development application for 10 Gordon Collins Drive (SPA21.012), providing comments to staff. Both items were received for information only; no substantive decisions were made.

• Received verbal presentation on website AODA (carried)
• Received development application review for 10 Gordon Collins Drive (SPA21.012) and provided comments (carried)

Council Meeting

Council will consider several consent agenda items, including enacting the 2021 tax rate by-laws for the town and the Downtown Stouffville Area, awarding contracts for stormwater pond monitoring and sanitary sewer/road reconstruction on Vanzant Court, and extending a draft plan approval for Joy Square Corporation. Council will also hear a delegation about speeding on Hoover Park Drive and consider motions from the mayor on traffic calming and tree canopy enhancement.

• Enact By-law 2021-053-TX to establish 2021 tax rates and levies
• Enact By-law 2021-054-TX for Downtown Stouffville Area special tax levy
• Award WS-RFT-21-39 to Forest Contractors Inc. for Vanzant Court sewer/road reconstruction at $458,763.27 plus $247,021.31 contingency
• Award WS-RFP-21-32 to Aquafor Beech Limited for stormwater pond monitoring at $38,525, with potential extensions up to $77,050/year
• Motion to develop a Traffic Calming Strategy for high-incident roads

Council awarded a $458,763.27 tender for sanitary sewer and road reconstruction of Vanzant Court to Forest Contractors Inc., plus a $247,021.31 contingency. Council also enacted the 2021 tax levy by-laws, extended a draft plan approval for Joy Square Corporation to June 1, 2024, and directed staff to develop a Traffic Calming Strategy and report on tree canopy goals.

• Awarded WS-RFT-21-39 sanitary sewer and road reconstruction of Vanzant Court to Forest Contractors Inc. for $458,763.27 (carried)
• Approved $247,021.31 project contingency for Vanzant Court (carried)
• Extended Draft Plan Approval for Joy Square Corporation File No. 19T(W)-17.003 to June 1, 2024 (carried)
• Enacted By-Law 2021-053-TX establishing 2021 tax rates and levies (carried)
• Enacted By-Law 2021-054-TX for Downtown Stouffville Area special tax levy (carried)
• Directed staff to develop a Traffic Calming Strategy for high-incident roads (carried)
• Directed staff to report on tree canopy enhancement work with York Region (carried)
• Directed staff to continue settlement discussions on TopFar 6052 Inc. LPAT appeal (carried)

Council Meeting

Council approved extending draft plan approval for a subdivision at 11731 Tenth Line and approved a new phase (A3) with zoning by-law 2021-048-ZO, allocating water/sewer capacity for 198 units. They also supported affordable housing initiatives, including providing 2 acres of land for Housing York Inc. and reducing parkland dedication fees. A re-addressing by-law for 7 Library Lane was passed.

• Extended draft plan approval for 19T(W)-17.001 to June 19, 2023
• Approved Phase A3 subdivision (19T(W)-20.002) with conditions
• Enacted By-law 2021-048-ZO for zoning amendment at 11731 Tenth Line
• Allocated water/sewer capacity for 198 units (Phase A3) and 647 persons (Phase A2)
• Supported affordable housing: 2 acres of land for Housing York Inc. over 5 years
• Supported reduction/exemption of parkland dedication fees for Housing York Inc.
• Enacted By-law 2021-049-RD re-addressing 6246 Main Street Suite Rear to 7 Library Lane

Committee of Adjustment

The Committee of Adjustment is meeting virtually to consider six property applications: five related to 217 Harold Ave. (two consents and three minor variances) and one minor variance for 13401 McCowan Rd. The committee will also adopt minutes from April 14, 2021, and receive a memorandum on application files CA-19-17 and CA-19-18.

• Consent applications CA-21-04 and CA-21-05 for Lots 130, 131 & Pt Park Lot 6, Plan 59 at 217 Harold Ave.
• Minor variance applications CA-21-15, CA-21-16, CA-21-17 for same property at 217 Harold Ave.
• Minor variance application CA-21-18 for Pt W ½ Lot 8, Conc 7 at 13401 McCowan Rd.
• Memorandum from Manager of Development Planning re: Application File Nos. CA-19-17 & CA-19-18
• Adoption of April 14, 2021 minutes

The Committee of Adjustment refused provisional consent for two land severances (CA-21-04 and CA-21-05) and three minor variance applications (CA-21-15, CA-21-16, CA-21-17) related to a proposed residential intensification at 217 Harold Avenue. The motion to refuse was carried. Separately, the Committee granted a minor variance for a staircase at 13401 McCowan Road, subject to conditions, and revised conditions for two earlier consent applications at 4902 Aurora Road.

• Refused provisional consent for File No. CA-21-04 (severance at 217 Harold Ave.)
• Refused provisional consent for File No. CA-21-05 (severance at 217 Harold Ave.)
• Refused minor variances for File No. CA-21-15 (217 Harold Ave.)
• Refused minor variances for File No. CA-21-16 (217 Harold Ave.)
• Refused minor variances for File No. CA-21-17 (217 Harold Ave.)
• Granted minor variance for File No. CA-21-18 (13401 McCowan Rd.) with conditions
• Revised conditions for File No. CA-19-17 (4902 Aurora Rd.)
• Revised conditions for File No. CA-19-18 (4902 Aurora Rd.)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting virtually to consider several heritage-related items, including the potential removal of a property from the Built Heritage Inventory, a plaque update, a request for designation, and a discussion on heritage awards. The meeting also includes adoption of previous minutes and correspondence.

• Removal from Built Heritage Inventory, 260 Second St.
• Plaque Update, 6162 Main St.
• Request for Designation, 102 Church St.
• Heritage Awards Discussion
• Adoption of April 12, 2021 Minutes

The Heritage Advisory Committee voted to oppose removing 260 Second St. from the Built Heritage Inventory and requested Council consider designating it under the Ontario Heritage Act. It also requested designation for 6162 Main St. and 102 Church St., and recommended Council establish a Heritage Awards Program. All motions were carried.

• Opposed removal of 260 Second St. from Built Heritage Inventory and requested designation (carried)
• Requested Council consider designation of 6162 Main St. and installation of plaques (carried)
• Requested Council consider designation of 102 Church St. (carried)
• Recommended Council establish a Heritage Awards Program (carried)

Council Meeting

Council will consider several consent agenda items, including a proposed Official Plan and Zoning By-law Amendment for a 309-unit apartment development with commercial space at 5531 Main Street, a five-year single-source contract for flow monitoring and hydrant testing, and a $146,800 chiller replacement at Stouffville Arena. They will also review first-quarter financial results, a water billing review update, and a request to extend draft plan approval for a condominium. The meeting includes a closed session for personal matters and a resolution to explore video live streaming of council meetings.

• Proposed Official Plan Amendment 150 and Zoning By-law Amendment for 309 residential apartment units and 814.17 sq m commercial area at 5531 Main Street (Topfar Main Street Inc.)
• Single-source contract award to GM BluePlan Engineering Ltd. for Annual Flow Monitoring and Hydrant Testing Program, 5-year term
• Single-source contract award to CIMCO Refrigeration for Plate and Frame Chiller and Vertical Surge Drum at Stouffville Arena, approx. $146,800
• Pre-budget approval of $675,000 for Fire Tanker procurement
• Extension of Draft Plan Approval for Condominium File CDM17.002 (Joy Square Corporation) to May 4, 2024

Council approved an Official Plan Amendment and zoning by-law for a mixed-use development at 5531 Main Street, allocating sewer/water capacity for 309 residential units and commercial space. Council also approved several consent agenda items including a single-source contract for flow monitoring, an extension of draft plan approval for Joy Square Corporation, a chiller purchase for the arena, and pre-budget approval for a fire tanker. A COVID-19 deferral policy for tax and water bills was extended through 2021, and staff were directed to report on video live streaming of council meetings.

• Adopted OPA 150 and zoning by-law for 5531 Main St (5-0)
• Approved single-source contract with GM BluePlan for flow monitoring (5-0)
• Extended draft plan approval for Joy Square Corp to May 4, 2024 (5-0)
• Approved $146,800 chiller purchase from CIMCO Refrigeration (5-0)
• Authorized $675,000 pre-budget for fire tanker (5-0)
• Extended COVID-19 tax/water deferral to Dec 31, 2021 (5-0)
• Directed staff to report on video live streaming by July 20, 2021 (5-0)
• Deferred building numbering by-law 2021-043-RD to June 1, 2021 (5-0)

Council Meeting

Council will consider several consent agenda items, including approving $1.35 million for development charge background studies, awarding a tree planting contract, and adding two staff positions. They will also discuss the draft 2051 growth forecast and land needs assessment, and hold a closed meeting for land and litigation matters.

• Approve $160,000 in-year budget and $1,190,000 in future capital for development charge studies
• Award tree supply and planting contract to Canadian Tree Salvation Inc. for $191,790 annually
• Declare Bow Street Plan 491 north of Vivian Road surplus and authorize sale
• Add two full-time staff (Building Official I and Planner II) to Development Services
• Approve MOU with Whitchurch-Stouffville Chamber of Commerce for downtown initiatives

Council authorized the Mayor and Clerk to sign an Emergency Services agreement with the Town of Newmarket, subject to solicitor revisions. Council also approved a $191,790 tree supply and planting contract, a $160,000 budget for development charge studies, and the addition of two staff positions. Several by-laws were passed, including one declaring Bow Street surplus for sale.

• Authorized signing Emergency Services agreement with Newmarket
• Approved tree supply/planting contract to Canadian Tree Salvation Inc. ($191,790/yr)
• Approved $160,000 in-year budget for development charge studies
• Approved advancing $1,190,000 capital funding for studies
• Added two staff: Building Official I and Planner II
• Declared Bow Street (Plan 491) surplus and authorized sale
• Approved MOU with Chamber of Commerce for downtown services
• Enacted By-law 2021-034-RE delegating tax relief authority

Committee of Adjustment

The Whitchurch-Stouffville Committee of Adjustment is meeting virtually to consider 11 applications for consent (land severance) and minor variances, including properties on Orchard Park Blvd., Harold Ave., Ninth Line, Vandorf Sideroad, Park Dr., and Vivian Rd. The committee will also adopt minutes from March 10, 2021, and receive a memorandum regarding applications CA-20-05 and CA-20-06.

• Consent and minor variance applications for 47 Orchard Park Blvd. (CA-21-01, CA-21-02)
• Consent and minor variance applications for 217 Harold Ave. (CA-21-04, CA-21-05, CA-21-15, CA-21-16, CA-21-17)
• Minor variance for 14542 Ninth Line, Musselman's Lake (CA-21-12)
• Minor variance for 3360 Vandorf Sideroad (CA-21-13)
• Consent for 37 Park Dr. (CA-21-14) and minor variance for 4367 Vivian Rd. (CA-21-19)

The Committee of Adjustment approved provisional consent and minor variances for 47 Orchard Park Boulevard, allowing the severance of a lot and reduced frontage/building length variances. It deferred all applications related to 217 Harold Avenue (consents CA-21-04, CA-21-05 and variances CA-21-15, CA-21-16, CA-21-17) after hearing opposition. It also granted variances for a swimming pool at 14542 Ninth Line, a garage addition at 3360 Vandorf Sideroad, a dwelling expansion at 4367 Vivian Road, and provisional consent for a severance at 37 Park Drive. Conditions for two earlier consents (CA-20-05, CA-20-06) were revised.

• Granted provisional consent for CA-21-01 (47 Orchard Park Blvd) with conditions
• Granted minor variances for CA-21-02 (47 Orchard Park Blvd) as amended
• Deferred consents CA-21-04 and CA-21-05 (217 Harold Ave)
• Deferred variances CA-21-15, CA-21-16, CA-21-17 (217 Harold Ave)
• Granted variances for swimming pool at 14542 Ninth Line (CA-21-12)
• Granted variance for garage addition at 3360 Vandorf Sideroad (CA-21-13)
• Granted provisional consent for severance at 37 Park Drive (CA-21-14)
• Granted variance for dwelling expansion at 4367 Vivian Road (CA-21-19)

Special Council Meeting

The special meeting was largely procedural: Council confirmed the agenda, recessed into a closed session to discuss a proposed or pending land acquisition or disposition, and reconvened without reporting any items arising from the closed meeting. A confirmatory by-law was passed, and the meeting adjourned. No substantive public decisions were made.

• Confirmed the agenda as circulated (carried)
• Recessed into a closed meeting to consider land acquisition or disposition under Municipal Act Sec. 239(2)(c) (carried)
• Passed Confirmatory By-law 2021-033-MS (carried)
• Adjourned the meeting at 11:32 a.m. (carried)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting virtually to consider several heritage-related items, including a request to demolish a garage at 6105 Main St., the removal of two properties from the Built Heritage Inventory, and a discussion on heritage awards. The agenda also includes routine items like adopting minutes from the previous meeting.

• Intent to demolish garage at 6105 Main St.
• Removal from Built Heritage Inventory: 12762 Tenth Line
• Removal from Built Heritage Inventory: 11776 Highway 48
• Heritage Awards discussion

The Heritage Advisory Committee approved no-objection to demolish a non-designated garage at 6105 Main St and a group of non-designated structures at 12762 Tenth Line, with a recommendation for documentation and salvage. The committee deferred removal from the Built Heritage Inventory for 11776 Highway 48 and postponed the Heritage Awards discussion to a future meeting.

• Approved no objection to demolish garage at 6105 Main St (carried)
• Approved no objection to demolish structures at 12762 Tenth Line, with documentation and salvage recommendation (carried)
• Deferred removal from Built Heritage Inventory for 11776 Highway 48 to future meeting (carried)
• Deferred Heritage Awards discussion to next meeting (carried)

Council Meeting

Council will hold a closed meeting at 10 a.m. and a regular meeting at 1 p.m. on April 6, 2021. The regular meeting includes consent agenda items on a temporary one-way traffic by-law for Innovator Avenue to support a drive-through vaccination clinic, a fire safety grant, vehicle purchases, and other reports. Council will also consider correspondence from York Region about parkland dedication and affordable housing land requests, and several by-laws including ward boundaries and street naming.

• Temporary one-way westbound traffic on Innovator Avenue for a drive-through vaccination clinic at SoccerCity (45 Innovator Avenue), by-law 2021-028-RD
• Acceptance of Ontario Fire Safety Grant of $15,900 for iPads, camera, trailer, and fire prevention van
• Contract award for 2021 light duty vehicles: $204,137.75 to Lincoln Downtown/Ford Downtown and $154,190.73 to Blue Mountain Chrysler Ltd.
• Contract extension for roadway resurfacing services to Chisholm, Fleming and Associates with upset limits totaling $155,413
• York Region requests to report back on parkland dedication bylaw exemption and provision of 2 acres of land for affordable housing

Council endorsed transferring governance of the Latcham Art Centre to the Whitchurch-Stouffville Public Library Board and management to the Library CEO, approving the full 2021 grant of $105,885 and $84,460 in-kind. Council also approved a temporary one-way westbound traffic by-law on Innovator Avenue for a drive-through vaccination clinic at SoccerCity, and directed staff to formalize a 6-month pilot with the Good Food Project at Latcham Hall with waived fees. Council approved the 2021 light duty vehicle contract awards to two bidders totaling $358,328.48, and directed staff to report back on York Region's requests regarding parkland dedication and land for affordable housing by May 18, 2021.

• Approved transfer of Latcham Art Centre governance to Library Board and management to Library CEO, with full 2021 grant of $105,885 and $84,460 in-kind
• Enacted By-law 2021-028-RD for temporary one-way westbound traffic on Innovator Avenue from April 7 to December 31, 2021, for vaccination clinic access
• Directed staff to formalize working relationship with Good Food Project for a 6-month pilot at Latcham Hall, waiving fees
• Directed staff to report back on York Region's request to exempt Housing York Inc. from parkland dedication fees by May 18, 2021
• Directed staff to report back on York Region's request for 2 acres of land for affordable housing by May 18, 2021
• Approved acceptance of $15,900 Ontario Fire Safety Grant for iPads, video camera, and trailer
• Approved contract awards for 2021 light duty vehicles: $204,137.75 to Lincoln Downtown/Ford Downtown and $154,190.73 to Blue Mountain Chrysler Ltd.
• Approved final one-year contract extension for Chisholm, Fleming and Associates for roadway resurfacing services with upset limits totaling $155,413

Council Meeting

Council will consider several reports, including a proposed one-year interim control by-law on cannabis production facilities, a $981,053.57 contract for a new fire pumper, and a 0% water/wastewater fee increase for 2021. They will also discuss ward boundary options for the 2022 election and a request for a Minister's Zoning Order for 2159 Aurora Road.

• Enact Cannabis Interim Control By-law 2021-023-ZO for 1 year and fund a $35,000 regulatory study
• Award contract for new fire pumper to Safetek Emergency Vehicles Ltd. for $981,053.57 including HST
• Approve 0% water/wastewater fee increase for 2021, effective April 1, 2021
• Support Minister's Zoning Order request for 2159 Aurora Road in Vandorf
• Provide direction on ward boundary options for 2022 municipal election

Council enacted an interim control by-law prohibiting new cannabis production facilities for 12 months while a regulatory study is completed, and directed staff to prepare a by-law adopting new ward boundaries (Rural Option 1, Urban Option 2) for the 2022 election. Council also approved a $981,053.57 contract for a new fire pumper, a 0% water/wastewater fee increase for 2021, and supported a Minister's Zoning Order request for 2159 Aurora Road.

• Enacted Interim Control By-law 2021-023-ZO prohibiting cannabis production facilities for 12 months (carried)
• Directed staff to prepare ward boundary by-law for 2022 election (Rural Option 1, Urban Option 2) (carried)
• Approved $981,053.57 contract for new fire pumper to Safetek Emergency Vehicles Ltd. (carried)
• Approved 0% water/wastewater fee increase for 2021, effective April 1 (carried)
• Supported Minister's Zoning Order request for 2159 Aurora Road (carried)
• Endorsed Economic Development Strategy 2021-2025 (carried)
• Authorized 2021 Patio Program with $27,000 from COVID Relief Fund (carried)
• Approved $35,000 Cannabis Regulatory Study funded by Ontario Cannabis Legalization Implementation Fund (carried)

Special Council Meeting

This special council meeting focuses on a single substantive item: a report (CAO-001-21) proposing a COVID-19 vaccination clinic at SoccerCity. Council will decide whether to direct staff to plan the clinic with healthcare providers and York Region Public Health, waive rental and related fees, and authorize agreements. The meeting also includes a closed session for labour relations or employee negotiations, plus routine procedural items.

• Report CAO-001-21: COVID-19 Vaccination Clinic at SoccerCity
• Proposed waiver of rental fees, site preparation, building permit, and ancillary fees for SoccerCity
• Authorization for Mayor and Clerk to execute Facility Rental Agreement with Healthcare Providers
• Reimbursement Agreement (MOU) with York Region Public Health
• Closed meeting for labour relations or employee negotiations

Council directed staff to plan a vaccination clinic at SoccerCity in collaboration with healthcare providers and York Region Public Health, and authorized waiving rental and ancillary fees for the clinic's duration. Council also directed staff to recall laid-off and part-time staff to prepare for reopening municipal leisure facilities. Council endorsed a motion from the Region of Halton calling on the Province of Ontario to base restaurant capacity on square footage and safe service ability, and to thank the AGCO for extending patio permissions.

• Approved planning for a COVID-19 vaccination clinic at SoccerCity with healthcare providers and York Region Public Health.
• Authorized waiving rental fees for SoccerCity for the clinic, including site prep, building permit, and ancillary fees.
• Authorized the Mayor and Clerk to execute facility rental and responsibility agreements for the clinic.
• Directed staff to recall temporarily laid-off and required part-time staff to prepare for reopening leisure facilities.
• Endorsed and supported the Region of Halton's motion to change restaurant capacity rules and thank the AGCO for patio fee extensions.
• Passed Confirmatory By-law 2021-021-MS.

Committee of Adjustment

The Whitchurch-Stouffville Committee of Adjustment is meeting virtually to consider nine applications for consent (land severance) and minor variances at properties across Stouffville and Whitchurch-Stouffville. The agenda includes staff reports and memoranda for each application, plus adoption of the January 13, 2021 minutes. Public comments may be submitted in writing or by phone/email.

• Consent and minor variance at 47 Orchard Park Blvd. (CA-21-01, CA-21-02)
• Consent at 6147 Main St. (CA-21-03)
• Minor variance at 63 Market St. (CA-21-06)
• Consent for vacant lands south of 1010 Hoover Park Dr. (CA-21-07)
• Consent for vacant lands east of 1030 Hoover Park Dr. (CA-21-08)

The Committee of Adjustment approved provisional consent for three land severances (CA-21-03, CA-21-07, CA-21-08) and granted four minor variances (CA-21-06, CA-21-09, CA-21-10, CA-21-11), all subject to conditions. The applications for 47 Orchard Park Boulevard (CA-21-01 and CA-21-02) were deferred. All decisions were based on staff recommendations and public input.

• Deferred consent application CA-21-01 and minor variance CA-21-02 for 47 Orchard Park Boulevard.
• Granted provisional consent for CA-21-03 (6147 Main Street) to convey land to 14B Albert Street, subject to conditions including fees.
• Granted provisional consent for CA-21-07 (vacant land near 1010 Hoover Park Dr.) to create a new lot, subject to conditions including parkland payment.
• Granted provisional consent for CA-21-08 (vacant land near 1030 Hoover Park Dr.) to create a new lot, subject to conditions including site plan amendment.
• Granted minor variance CA-21-06 (63 Market Street) for accessory building height of 5.3m, subject to conditions.
• Granted minor variance CA-21-09 (4716 Cherry Street) for construction in environmental zone, subject to review fee.
• Granted minor variances CA-21-10 (4248 Vivian Road) for construction and reduced setbacks, subject to site plan approval.
• Granted minor variances CA-21-11 (5174 Cherry Street) for deck setback and stair projection, subject to conformity with site plan.

Heritage Advisory Committee

The Heritage Advisory Committee is meeting virtually to consider two site plan applications (SPA21.008 at 29 Lloyd St. and SPA21.009 at 89 Lloyd St.), discuss heritage awards, and adopt the February 8, 2021 minutes. The agenda includes standard procedural items such as call to order, declarations, and adjournment. No dollar amounts or detailed recommendations are listed in the agenda.

• Site plan application SPA21.008, 29 Lloyd St.
• Site plan application SPA21.009, 89 Lloyd St.
• Heritage Awards Discussion
• Adoption of February 8, 2021 minutes

The committee approved comments on two site plan applications, recommending design changes for 29 and 89 Lloyd St. It also deferred a discussion on Heritage Awards to a future meeting. The meeting was procedural, with no final approvals or denials of the applications themselves.

• Approved comments for 29 Lloyd St. (SPA2021.008): recommend more complementary massing, two-storey heights, two smaller garage doors, and tree protection.
• Approved comments for 89 Lloyd St. (SPA2021.009): recommend pushing back the front-facing garage to emphasize the door and porch.
• Deferred Heritage Awards discussion to a future meeting for further research.
• Adopted the minutes of the February 8, 2021 meeting, as amended.
• Confirmed the agenda as circulated.
• Adjourned at 9:00 pm.

Council Meeting

Council will consider extending draft plan approval for the Ballymore Development (Ballantrae) subdivision and approving a new draft plan for 12668 Ninth Line, both with water/wastewater capacity allocations. They will also vote on adopting a new town brand, an updated Emergency Response Plan, and a report on closed meeting practices. The meeting includes a closed session for labour, training, and personal matters.

• Extend draft plan approval for Ballymore Development (Ballantrae) Corp. File 19T(W)-16.001 for one year to March 2, 2022, with allocation for 94 units (76 single detached, 18 townhouses)
• Approve draft plan of subdivision at 12668 Ninth Line (File 19T(W)-20.001) with allocation for 262 persons (71 detached, 14 townhouse units)
• Enact By-Law 2021-017-FR to adopt revised Emergency Response Plan and repeal By-Law 2004-198-FR
• Endorse new town brand including logo, brand pillars, and colour palette
• Receive Closed Meeting Investigation Report and direct training for council and staff

Council endorsed the Town's new brand, including logo and colour palette, and approved a draft plan of subdivision at 12668 Ninth Line with 71 detached and 14 townhouse units. Council also enacted a by-law adopting a new Emergency Response Plan and received a report on the Ballymore development extension as no longer necessary.

• Endorsed the Town's new brand, including brand pillars, characters, story, final logo design concepts, and colour palette.
• Directed staff to issue a Notice of Decision to approve Subdivision File No. 19T(W)-20.001 (12668 Ninth Line), subject to conditions, allocating water/wastewater capacity for 71 detached and 14 townhouse units.
• Enacted By-Law 2021-017-FR to adopt an Emergency Management Program and Emergency Response Plan, repealing By-Law 2004-198-FR.
• Received the Closed Meeting Investigation Report and directed the Town Clerk to coordinate training for Council and senior staff on closed meeting rules and transparency.
• Received the presentation from York University on 'Redefining Stouffville' for information.
• Received the presentation from Stronach International Inc. on future urban automotive transportation for information.
• Received Report No. DS-006-21 on the Ballymore Development extension request, acknowledging staff deemed it no longer necessary.
• Received Report No. CS-001-21 on scheduling public planning meetings for information.

Council Meeting

Council will hold a closed meeting at 10 a.m. for personal, labour, and legal matters, then reconvene publicly at 1 p.m. The main public action is a vote on By-law 2021-013-PR to amend parking rules, including new restrictions on Park Drive and Freel Lane. Council will also hear a delegation requesting year-round maintenance of a walking trail at Baker Hill Blvd and Millard St, and receive updates from the Lake Simcoe Region Conservation Authority and York Regional Police.

• By-law 2021-013-PR amends Parking By-law 2008-114-PR, adding restrictions on Park Drive between Booth Drive and Hoover Park Drive, and Freel Lane between Main Street and 60 metres north
• Delegation by Lorraine Majcen requesting year-round maintenance of walking trail at Baker Hill Blvd and Millard St
• Presentation on Lake Simcoe Region Conservation Authority 2020 achievements by CAO Rob Baldwin
• Introduction of Staff Sergeant Hanna by York Regional Police Superintendent Bullen
• Closed meeting for personal matters, labour relations, training, and solicitor-client privilege

Council passed a resolution requesting the Province of Ontario to officially refuse the Upper York Sewerage Solution (UYSS) environmental assessment and to immediately begin planning and design of the southern route, including upgrades to the Duffin Creek Water Pollution Control Plant. The resolution will be forwarded to provincial officials and York Region municipalities. Council also approved parking by-law amendments and adopted prior minutes with a revised LPAT direction.

• Adopted Feb 2, 2021 minutes with amended LPAT direction for 16895 McCowan Road (carried)
• Referred walking trail maintenance delegation to staff for report (carried)
• Received LSRCA 2020 achievements presentation (carried)
• Received York Regional Police introduction (carried)
• Approved By-law 2021-013-PR amending parking by-law (carried)
• Passed resolution requesting province refuse UYSS EA and start southern route planning (carried)
• Passed Confirmatory By-law 2021-015-MS (carried)

Public Planning Meeting

This is a public planning meeting where Council will hear a zoning by-law amendment application for a temporary use at 14245 and 14395 Ninth Line (United Soils). The meeting also includes routine items: confirming the agenda, adopting minutes from December 15, 2020, and passing a confirmatory by-law. Public comments are accepted via email, phone, or electronic participation.

• Zoning by-law amendment (temporary use) for 14245 & 14395 Ninth Line, File No. ZBA20.008
• Adoption of Public Meeting Minutes from December 15, 2020
• Confirmatory By-law 2021-______-MS to be read and passed

Council held a public meeting to receive comments on a temporary use zoning by-law application for 14245 & 14395 Ninth Line, proposed by Hummel Holdings Inc. (c/o United Soils Management) to allow granular stockpile, road salt storage, topsoil stockpile, and accessory buildings. No decision was made; Council referred all public and agency comments to staff for a future report. The meeting also adopted previous minutes and passed a confirmatory by-law.

• Confirmed agenda as circulated (carried)
• Adopted minutes of December 15, 2020 public meeting (carried)
• Referred all public and agency comments on ZBA20.008 to staff for future report (carried)
• Passed Confirmatory by-law 2021-016-MS (carried)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting virtually to consider a demolition application for two rear extensions at 6343 Main St., discuss a heritage awards motion from the January 11 meeting, and receive correspondence about Heritage Week 2021. The agenda also includes routine items like adopting minutes and declarations.

• Demolition application BA2021-0002 for 6343 Main St. to remove two single-storey rear extensions
• Discussion of Heritage Awards motion from January 11, 2021 meeting
• Correspondence on Heritage Week 2021 from Ontario Heritage Trust

The Heritage Advisory Committee approved a demolition application for two single-storey rear extensions at 6343 Main St., a non-designated heritage-listed property, with conditions to reuse brick, salvage materials, and document the site. The committee also rescinded its earlier Heritage Awards motion and asked members to research the matter further. No other substantive decisions were made.

• Approved demolition of rear extensions at 6343 Main St. with conditions (carried)
• Rescinded Heritage Awards motion from Jan. 11, 2021 (carried)
• Received Ontario Heritage Trust correspondence on Heritage Week 2021 (carried)

Accessibility Advisory Committee

The Whitchurch-Stouffville Accessibility Advisory Committee is meeting virtually to discuss accessibility aspects of development applications at 111 Automall Boulevard and 6162 Main St., and to consider a motion on Main Street Reconstruction. The agenda also includes adoption of the November 5, 2020 minutes and routine procedural items.

• Development review of 111 Automall Boulevard
• Motion: Main Street Reconstruction
• Development review of 6162 Main St. (added as addendum)
• Adoption of November 5, 2020 minutes

The Accessibility Advisory Committee received development application reviews for 111 Automall Blvd. and 6162 Main St., providing comments to staff. It also directed member Wilf Morley to contact the Main Street Reconstruction Working Group staff liaison to inquire about joining the group for accessibility input. The meeting was procedural, with no major decisions beyond these actions.

• Received development review for 111 Automall Blvd. (SPA18.027) and provided comments to staff
• Directed Wilf Morley to contact Main Street Reconstruction Working Group staff liaison about joining
• Received development review for 6162 Main St. (SPA20.021) and provided comments to staff
• Adopted minutes of November 5, 2020 meeting

Council Meeting

Council will consider a request from York Region for an exemption from parkland dedication for a proposed affordable housing project at 5676 Main Street, with staff recommending a payment in lieu of approximately $636,000. They will also review a water billing report from BDO Canada LLP and consider implementing its recommendations to improve billing processes and customer service. The meeting includes a closed session for personal and litigation matters.

• Report DS-004-21: York Region Affordable Housing project at 5676 Main Street – proposed parkland dedication exemption with $636,000 payment in lieu
• Report FTS-001-21: Water Billing Review by BDO Canada LLP – recommendations to improve billing processes and customer service
• By-law 2021-010-RD: building numbering on Meridian Drive, Conductor Avenue, Steam Whistle Drive, and Suttonrail Way
• Adoption of minutes from January 14 and January 19, 2021 council meetings

Council Meeting

Council will consider several items including rescoping the Highway 48 Visioning Exercise into a corridor land use study, authorizing Freedom Mobile to apply for a telecom tower on town land, objecting to a cannabis retail store application, and a proposed COVID-19 deferral policy for water and tax bills. The meeting also includes a closed session for personal, labour, and litigation matters, plus routine procedural items.

• Highway 48 Visioning Exercise re-scope to Highway 48 Corridor Land Use Study, with contract amendment for The Planning Partnership
• Freedom Mobile authorized to submit pre-consultation and site plan applications for telecom tower at 5061 Bethesda Road
• Proposed objection to AGCO for retail cannabis store at 6134 Main Street
• COVID-19 deferral policy: 60-day grace period for tax and water payments due between Jan 27 and June 30, 2021
• By-laws for land severance at Katherine Crescent and building numbering on Bethesda Road, Lakeshore Road, and Somer Rumm Court

Council authorized a 60-day grace period for tax and water payments due between January 27 and June 30, 2021, for residents facing financial hardship due to COVID-19. They also rescoped the Highway 48 Visioning Exercise into a Corridor Land Use Study, authorized Freedom Mobile to submit applications for a telecom tower, and objected to a cannabis store application. Temporary sign permit fees were waived and grace permits extended until December 31, 2021.

• Approved COVID-19 deferral policy for tax and water bills (carried)
• Authorized rescoping Highway 48 Visioning Exercise to Corridor Land Use Study (carried)
• Authorized Freedom Mobile to submit pre-consultation and site plan applications for telecom tower at 5061 Bethesda Road (carried)
• Objected to cannabis retail store at 6134 Main Street and requested AGCO notification (carried)
• Waived temporary sign permit fees and granted grace permits until Dec 31, 2021 (carried)
• Adopted minutes from Dec 15, 2020 and Jan 5, 2021 meetings (carried)
• Received Latcham Art Centre update and referred for staff report (carried)
• Passed by-laws 2021-005-SU, 2021-006-RD, 2021-007-RD (carried)

Special Council Meeting

This is a special council meeting consisting of procedural items only: confirming the agenda, declaring interests, recessing into a closed meeting for member training, and passing a confirmatory by-law. No substantive decisions or public business items are listed.

• Resolution to recess into a closed meeting for member education/training under Municipal Act Sec. 239(3.1)
• Confirmatory By-law 2021-___-MS to be read and passed

The special meeting was largely procedural: Council confirmed the agenda, held a closed session for member training, and passed Confirmatory By-law 2021-004-MS. No substantive decisions were made in open session.

• Confirmed agenda as circulated (carried)
• Held closed meeting for member training (carried)
• Passed Confirmatory By-law 2021-004-MS (carried)

Committee of Adjustment

The Whitchurch-Stouffville Committee of Adjustment is meeting virtually to consider eight applications, including minor variances and consents for properties on Vivian Road, Filbert Court, Lloyd Street, Aspen Crescent, Tenth Line, and Bethesda Road. Several items were deferred from the December 9, 2020 meeting, and new public comments have been added for some files. The committee will also adopt minutes from the previous meeting.

• Minor Variance CA-20-21 (deferred) at 4489 Vivian Road
• Fee adjustment request CA-20-23 at 63 Filbert Court
• Consent CA-20-22 at 43 Lloyd Street
• Consent CA-20-24 and Minor Variance CA-20-25 at 29 Lloyd Street
• Minor Variance CA-20-26 at 129 Aspen Cres.

Heritage Advisory Committee

The Heritage Advisory Committee is considering a demolition and development proposal for 6343 Main Street, including a detailed review of the Cultural Heritage Impact Assessment. The committee will also discuss creating a Stouffville Heritage Awards Program and new heritage property mapping.

• Demolition and development proposal for 6343 Main St., including review of Cultural Heritage Impact Assessment
• Discussion of a potential Stouffville Heritage Awards Program and sub-committee
• New Heritage Property Mapping initiative
• Adoption of November 9, 2020 minutes

The Heritage Advisory Committee deferred a decision on the demolition and addition at 6343 Main St., pending a site visit and detailed front façade concept. The committee also formed a sub-committee to develop a Heritage Awards Program and received a presentation on heritage property mapping. All motions were carried unanimously.

• Deferred demolition/addition at 6343 Main St. for site visit and façade concept (carried)
• Formed sub-committee for Heritage Awards Program; nominated Carol Hughes, Michael Rankin, Melissa Vella (carried)
• Received heritage property mapping presentation (carried)
• Adopted November 9, 2020 minutes (carried)
• Confirmed agenda as amended (carried)

Special Council Meeting

This is a special council meeting that is largely procedural. The main substantive item is a resolution to recess into a closed meeting to discuss personal matters about an identifiable individual, including municipal or local board employees. The agenda also includes routine items such as confirming the agenda, declarations of pecuniary interest, a confirmatory by-law, and adjournment.

• Resolution to hold a closed meeting under Municipal Act Sec. 239(2)(b) for personal matters about an identifiable individual
• Confirmatory By-law 2021-___-MS to be read and passed