Whitchurch-Stouffville public meetings in 2022

Council Meeting

The Whitchurch-Stouffville Council is holding a regular meeting with mostly procedural items, including adopting minutes and passing a confirmatory by-law. The only substantive item is a staff report analyzing the implications of Bill 23 (More Homes Built Faster Act, 2022), which will be received for information.

• Report No. DS-081-22 on Bill 23 – More Homes Built Faster Act, 2022 Analysis and Implications
• Adoption of minutes from multiple November and December 2022 meetings
• Passing of Confirmatory By-law 2022-___-MS

Council formally stated it does not support Bill 23 in its current format and endorsed staff concerns regarding the Act. Staff were directed to submit these comments to Provincial Ministries and prepare a report on the financial implications of the legislation.

• Opposed Bill 23 – More Homes Built Faster Act, 2022 in its current format
• Endorsed Development Services Staff comments and concerns in Report No. DS-081-22
• Directed Staff to submit Report No. DS-081-22 and meeting comments to Provincial Ministries
• Directed Staff to report on financial implications of Bill 23, including staffing costs and development charge backfilling
• Passed Confirmatory By-law 2022-143-MS
• Adopted minutes from meetings held November 16, 21, 22, 28, 30, and December 7, 2022

Committee of Adjustment

The Committee of Adjustment is meeting to consider seven applications for minor variances and one consent, plus an update on a property at 14499 Kennedy Rd. The agenda includes public hearings for each application, where residents can comment in person or electronically. The meeting is largely procedural, with no decisions listed on the agenda itself.

• Minor variance at 41 Connor Dr., Ballantrae-Musselman's Lake (CA-22-46)
• Minor variance at 11750 & 11782 Ninth Line, Stouffville (CA-22-47)
• Consent application at 30 and 50 Norman Jones Place, Stouffville (CA-22-48)
• Minor variance at 10 International Parkway (CA-22-49)
• Minor variance at 16336 Hwy 48 (CA-22-50) and 14587 Woodbine Ave. (CA-22-51)

The Committee of Adjustment granted four minor variances for residential projects involving deck construction, parking dimensions, setbacks, and a new dwelling in an environmental zone. One application for a private servicing easement was deferred, and an update was received regarding a stalled project on Kennedy Rd.

• Approved deck construction in a flood hazard zone at 41 Connor Dr. (Carried)
• Approved reduced parking space and drive aisle dimensions at 11750 & 11782 Ninth Line (Carried)
• Deferred consent application for private servicing easement at 30 and 50 Norman Jones (Carried)
• Approved side and rear yard setback variances at 10 International Parkway (Carried)
• Approved construction of a new dwelling and pool in ENV Zone at 16336 Hwy 48 (Carried)
• Waived application fees for File No. CA-22-50 (Carried)
• Approved side yard setback, lot coverage, and driveway width variances at 14587 Woodbine Ave. (Carried)
• Received information update regarding 14499 Kennedy Rd. (Carried)

Council Meeting

Council will consider approving 2023 fees and charges for development, finance, fire, and public works, plus an interim tax rate by-law for 2023. They will also vote on several zoning and official plan amendments, including at 56 Gordon Collins Road, 5531 Main Street, 16529 Woodbine Avenue, and 15123 Woodbine Avenue, and a heritage designation amendment for Bruce's Mill. Other items include a fire protection agreement with Uxbridge, a parking by-law change on Delbert Circle, and a contract award for plant supply.

• Approve 2023 fees and charges for Development Services, Finance, Fire, and Public Works
• Enact interim tax rate by-law 2022-118-TX for 2023
• Adopt Official Plan Amendment 158 and Zoning By-law Amendment at 56 Gordon Collins Road
• Adopt Official Plan Amendment 159 and Zoning By-law Amendment for 319 residential units at 5531 Main Street
• Award plant supply contract to Otter Greenhouses Ltd. for $41,700 annually (2023-2025)

Council approved updated 2023 fees for development, fire, public works, and revenue services, and enacted an interim tax rate by-law for 2023. Several zoning and official plan amendments were passed for properties on Main Street, Woodbine Avenue, and Gordon Collins Road. Council also authorized a contract for plant delivery and the display of a solar-powered Menorah at Memorial Park.

• Approved 2023 fees for Development Services, Fire and Emergency Services, Public Works, and Revenue & Taxation
• Enacted Interim Tax Rate By-Law 2022-118-TX for 2023
• Approved $41,700 annual contract for plant delivery to Otter Greenhouses Ltd. (2023-2025)
• Authorized solar-powered Menorah display at Memorial Park
• Approved Official Plan and Zoning amendments for 5531 Main Street, 16529 Woodbine Avenue, and 56 Gordon Collins Road
• Renewed Fire Protection and Mutual Aid Agreements with the Township of Uxbridge
• Appointed Councillor Acton and Councillor Upton to the Stouffville Chamber of Commerce Board (2022-2026)
• Directed staff to take no position on Ontario Land Tribunal hearings for 13825 McCowan Road and 4692 Bloomington Road

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to consider several heritage-related items, including the removal of a property at 46 Victoria from the Built Heritage Inventory, two site plan applications at 28 Rose Avenue and 6424 Main Street, and the 2023 meeting schedule. The agenda also includes routine items like adoption of minutes and declarations of interest.

• Removal from Built Heritage Inventory, 46 Victoria
• Site Plan Application SPA22.037, 28 Rose Avenue
• Site Plan Application SPA22.036, 6424 Main Street
• Schedule of Meetings 2023

The Heritage Advisory Committee approved the removal of 46 Victoria Street from the Town's Heritage Register. The committee also received site plan applications for 28 Rose Avenue and 6424 Main Street for information. The 2023 meeting schedule was approved.

• Approved removal of 46 Victoria Street from Built Heritage Inventory (Carried)
• Received Site Plan Application SPA22.037 for 28 Rose Avenue for information (Carried)
• Received Site Plan Application SPA22.036 for 6424 Main Street for information (Carried)
• Approved 2023 Schedule of Meetings (Carried)

Council Meeting

Council will consider awarding a 25-year contract to 2445277 Ontario Limited to design, build, and operate a multi-sport dome at Ballantrae Park, including waiving fees and designating it a municipal capital facility. The agenda also includes appointments to committees and boards, zoning applications for properties on Cam Fella Boulevard, and updates on provincial planning legislation.

• Award WS-RFP-22-61 for multi-sport dome at Ballantrae Park to 2445277 Ontario Limited, 25-year term
• Zoning by-law amendment and subdivision applications for 268-296 Cam Fella Boulevard
• Zoning by-law amendment and subdivision applications for 316-386 Camfella Boulevard
• Appointments to LSRCA, TRCA, and Regional Council alternate
• By-law 2022-135-EM to establish Council remuneration for 2022-2026 term

Council approved a 25-year lease and partnership agreement with 2445277 Ontario Limited to design, build, and operate a multi-sport dome at Ballantrae Park. Several appointments for the 2022-2026 term were finalized, including Deputy Mayors and conservation authority board members. Council also directed staff to hold public meetings for two redevelopment applications on Cam Fella Boulevard.

• Approved award to 2445277 Ontario Limited for Ballantrae Park multi-sport dome (25-year term)
• Appointed Mayor Lovatt to Lake Simcoe Region Conservation Authority Board
• Appointed Councillor Kroon to Toronto and Region Conservation Authority Board
• Appointed Councillor Bartley as Alternate Member of Regional Council
• Approved By-law 2022-121-AP to appoint Deputy Mayors and Vice-Deputy Mayors
• Directed staff to proceed with public meetings for redevelopment at 268-296 Cam Fella Boulevard
• Directed staff to proceed with public meetings for redevelopment at 316-386 Camfella Boulevard
• Approved By-law 2022-137-AP to appoint the Whitchurch-Stouffville Public Library Board

Council Education and Training Session

This is a special Council education and training session, not a regular decision-making meeting. The agenda includes a land acknowledgement, roll call, and a resolution to hold a closed meeting for member education. The only substantive action is passing a confirmatory by-law to validate prior decisions. No public business or policy items are scheduled.

• Closed meeting for member education under Municipal Act Sec. 239(3.1)
• Confirmatory By-law 2022-___-MS to be read and passed
• Meeting location changed per addendum memo

Council convened for a special session focused on member education and training. The meeting included a closed session for presentations from John Mascarin of Aird & Berlis LLP and Jeffrey A. Abrams of Principles Integrity. No substantive decisions or items arose from the closed session.

• Confirmed the agenda as amended
• Approved recessing into a closed meeting for member education and training
• Passed Confirmatory By-law 2022-116-MS

Special Council Meeting

This is a special council meeting with a procedural agenda. Council will confirm the agenda, then recess into a closed meeting to discuss a proposed or pending acquisition or disposition of land for municipal purposes. After the closed session, council will pass a confirmatory by-law and adjourn.

• Closed meeting to discuss land acquisition or disposition under Municipal Act Sec. 239(2)(c)
• Addendum memo on change to meeting location
• Confirmatory By-law 2022-___-MS to be passed

Council authorized the final acquisition of properties at 4902 Aurora Road and 29 & 31 Ballyview Court. The properties are intended for the replacement of Station 5-2. Council also passed Confirmatory By-law 2022-114-MS.

• Authorized staff to waive conditions and finalize acquisition of 4902 Aurora Road and 29 & 31 Ballyview Court (Carried)
• Authorized Mayor and Clerk to sign documents for the purchase, development, and operation of the property (Carried)
• Passed Confirmatory By-law 2022-114-MS after first, second and third readings (Carried)

Council Education and Training Session

This is a special council meeting dedicated to education and training, where council members will receive presentations from each town department. The agenda includes only procedural items and department overviews, with no decisions on specific policies or projects.

• Department overview presentations from Development Services, Finance and Technology, Fire and Emergency, Leisure and Community, Office of the CAO, and Public Works
• Confirmatory By-law 2022-___-MS to be read and passed

Council held an education and training session where the Senior Leadership Team and staff presented department overviews and answered questions. The meeting also included the passage of a confirmatory by-law.

• Confirmed the agenda (Carried)
• Passed Confirmatory By-law 2022-112-MS after first, second and third reading (Carried)

Council Education and Training Session

This is a special Council Education and Training Session held over two days at the Kingsbridge Conference Centre. The agenda is largely procedural, including land acknowledgement, roll call, and confirmation of the agenda. Council will recess into a closed meeting for education/training, personal matters, and potential land acquisition discussions, then reconvene the next day. No substantive decisions or public policy items are listed.

• Closed meeting authorized under Municipal Act Sec. 239(3.1), 239(2)(b), and 239(2)(c)
• Council recesses Nov 21 and reconvenes Nov 22 at 9:30 a.m.
• Confirmatory By-law 2022-___-MS to be passed

Council met for a special education and training session on November 21 and 22, 2022. The proceedings were primarily conducted in closed sessions regarding strategic planning, personnel, and land acquisition. No substantive decisions or items arose from the closed meetings.

• Confirmed the agenda (Carried)
• Approved recessing for a closed meeting to discuss training, personnel, and land acquisition (Carried)
• Passed Confirmatory By-law 2022-111-MS (Carried)

Council Education and Training Session

This is a special council meeting dedicated to education and training, held over two days at the Kingsbridge Conference Centre. The agenda includes a land acknowledgement, roll call, and a resolution to hold a closed meeting for training, personal matters, and land acquisition. The council will also recess and reconvene the next day, and pass a confirmatory by-law. No substantive decisions or public discussions are listed.

• Closed meeting to consider education/training, personal matters, and land acquisition
• Council recesses Nov 21 and reconvenes Nov 22 at 9:30 a.m.
• Confirmatory By-law 2022-___-MS to be passed

Council met for an education and training session over two days. The meeting consisted primarily of closed sessions for member training, personal matters, and land acquisition discussions. No substantive items arose from the closed meetings.

• Confirmed the agenda (Carried)
• Approved recessing for a closed meeting to discuss training, personal matters, and land acquisition (Carried)
• Passed Confirmatory By-law 2022-111-MS (Carried)

Committee of Adjustment

The Committee of Adjustment is meeting to consider ten applications for minor variances to zoning bylaws at properties across Whitchurch-Stouffville, including in Stouffville and Ballantrae-Musselman's Lake. The agenda also includes adoption of the 2023 meeting schedule and routine items like minutes and declarations of interest.

• Minor variance application CA-22-36 at 16336 Hwy 48
• Minor variance application CA-22-38 at 6717 Main St., Stouffville
• Minor variance application CA-22-39 at 5778 Lakeshore Rd., Ballantrae-Musselman's Lake
• Minor variance application CA-22-40 at 32 Durhamview Cres., Stouffville
• Adoption of 2023 meeting schedule

The Committee of Adjustment approved six minor variance applications for residential and office properties and denied one request for a tennis court and dwelling. One application for a residential addition was deferred, and the 2023 meeting schedule was adopted.

• Denied minor variance for tennis court and dwelling at 16336 Hwy 48
• Granted minor variances for accessory structure and driveway at 6717 Main St.
• Deferred minor variance for residential addition at 5778 Lakeshore Rd.
• Granted minor variance for pool cabana setback at 32 Durhamview Cres.
• Granted minor variances for residential setbacks and coverage at 14807 Ninth Line
• Granted minor variances for office building setbacks, parking, and landscaping at 5226 Stouffville Rd.
• Granted minor variances for residential setbacks and coverage at 14 Valleyfield Rd.
• Granted minor variances for cottage footprint and parking at 47 Connor Dr.

Inaugural Council Meeting

This is the inaugural meeting of the newly elected Whitchurch-Stouffville Council. The agenda is largely ceremonial, including a procession, land acknowledgement, declaration of office, and introduction of members. The only formal business is the passing of a confirmatory by-law and adjournment.

• Confirmatory By-law 2022-___-MS to be read and passed
• Declaration of office for Mayor Iain Lovatt and six ward councillors
• Presentation of Chain of Office and Gavel
• Inaugural address by members of council

Council members signed Declarations of Office and Mayor Iain Lovatt received the Chain of Office and Gavel. The meeting was primarily procedural and concluded with the passing of a confirmatory by-law.

• Passed Confirmatory By-law 2022-109-MS (Carried)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to consider a site plan application for 38 Edward Street and to discuss removing 97 Rose Street and 46 Victoria Street from the Built Heritage Inventory. The agenda also includes adoption of the September 12, 2022 minutes and standard procedural items.

• Site plan application SPA22.038 for 38 Edward Street
• Proposed removal of 97 Rose Street from Built Heritage Inventory
• Proposed removal of 46 Victoria Street from Built Heritage Inventory
• Adoption of September 12, 2022 minutes

The Committee denied a request to remove 97 Rose Street from the Built Heritage Inventory. A similar removal request for 46 Victoria Street was deferred for further review. The Committee also received a site plan application for 38 Edward Street for information.

• Denied removal from Built Heritage Inventory for 97 Rose Street
• Deferred removal request from Built Heritage Inventory for 46 Victoria Street to December 12, 2022
• Received Site Plan Application SPA22.038 for 38 Edward Street for information

Accessibility Advisory Committee

The Whitchurch-Stouffville Accessibility Advisory Committee meets November 3, 2022, to review a development application at 185-195 Mostar Street. The agenda also includes adoption of the October 6, 2022 minutes and standard procedural items. No other substantive items are listed.

• Development application review, 185-195 Mostar Street
• Adoption of October 6, 2022 minutes

The Accessibility Advisory Committee received a site plan application for 185-195 Mostar Street for information and provided comments to staff. The committee also adopted the minutes from the October 6, 2022 meeting.

• Approved agenda as circulated
• Adopted October 6, 2022 meeting minutes
• Received Site Plan Application for 185-195 Mostar Street for information and provided comments to Staff

Council Meeting

Council will hear a delegation requesting an amendment to the mobile sign by-law to allow four permits per year, receive a presentation on the new Stouffville website, and consider correspondence about Bill 3. The agenda also includes routine items like adopting minutes, a building numbering by-law for 5947 Main Street, and a schedule change for a training session.

• Delegation to amend by-law 2016-165-RE to allow 4 mobile sign permits per year
• Report CAO-016-22: Launch of new Stouffville website
• Correspondence from 8 municipalities re: Bill 3, Strong Mayors, Building Homes Act
• By-law 2022-107-RD: building numbering for 5947 Main Street
• Reschedule Nov 9 training session to Nov 10 or Nov 28

Council passed a by-law regarding building numbering for a property on Main Street. The 2022 Council Meeting Schedule was amended to reschedule a training session. Council also received reports on a new website and correspondence regarding Bill 3.

• Passed By-law 2022-107-RD for numbering of buildings at 5947 Main Street
• Approved rescheduling the November 9, 2022 Council Education and Training Session to November 28, 2022
• Received Report No. CAO-016-22 regarding the launch of the new Stouffville website for information
• Received correspondence from eight municipalities regarding Bill 3, Strong Mayors, Building Homes Act, 2022 for information
• Passed Confirmatory By-law 2022-108-MS

Committee of Adjustment

The Committee of Adjustment will consider seven applications for minor variances and consents, including several at specific properties. The meeting also includes adoption of previous minutes and a review of deferred applications from the 2018-2022 term.

• Minor variance at 4202 Faulkner Avenue (CA-22-33)
• Consent application at 13422 and 13342 Warden Avenue (CA-21-21)
• Consent application at 199 Sam's Way (CA-22-34)
• Minor variance at 83 Willoway Court (CA-22-35)
• Minor variance at 16336 Hwy 48 (CA-22-36)

The Committee of Adjustment approved a minor variance for a pool at 4202 Faulkner Avenue, granted provisional consent for a land severance at 13422/13342 Warden Avenue, and approved a second severance at 199 Sam's Way. A minor variance for a rear-yard addition at 83 Willoway Court was granted, and a variance for a shed at 15 Marjorie Drive was also approved. The application for a new dwelling and tennis court at 16336 Hwy 48 was deferred.

• Approved minor variance for pool in Environmental Zone at 4202 Faulkner Avenue (carried, 1 abstention)
• Granted provisional consent for land severance at 13422/13342 Warden Avenue, deferring admin fees to site plan execution (carried)
• Granted provisional consent for land severance at 199 Sam's Way, subject to conditions including parkland dedication and TRCA fees (carried)
• Approved minor variances for rear-yard addition at 83 Willoway Court (carried)
• Deferred minor variance application for new dwelling and tennis court at 16336 Hwy 48 (carried)
• Approved minor variance for accessory structure setback at 15 Marjorie Drive (carried)
• Received update on deferred applications from the 2018-2022 term (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to discuss updates on the new town website and to review three development applications for accessibility considerations. The agenda includes standard procedural items like minutes adoption and declarations of interest.

• New website update
• Development application review of 2 Park Drive
• Development application review of 5945 Main Street
• Development application review of 5505 Main Street

The Accessibility Advisory Committee met on October 6, 2022, and received updates on the new town website and three development applications (2 Park Drive, 5945 Main Street, 5505 Main Street) for information and comment. No substantive decisions were made; all items were received for information only.

• Received website update for information (carried)
• Received site plan application for 2 Park Drive for information and comment (carried)
• Received update on 5945 Main Street for information and comment (carried)
• Received update on 5505 Main Street for information and comment (carried)

Public Planning Meeting

This is a public planning meeting where Council will hear and refer public and agency comments on five development applications to staff for future reports. The applications include zoning by-law amendments, official plan amendments, and a draft plan of subdivision. No final decisions are being made at this meeting.

• Zoning by-law amendment at 16529 Woodbine Avenue (ZBA22.013)
• Draft plan of subdivision and zoning amendment at 5481 & 5551 Bethesda Road (19T(W)-22.001, ZBA.22.003)
• Official plan amendment at 15123 Woodbine Avenue (OPA22.007)
• Zoning by-law amendment at 6745 Main Street (ZBA20.010)
• Official plan and zoning amendments at 56 Gordon Collins Road (OPA21.007, ZBA21.006)

Council held a public meeting to hear five planning applications but made no final decisions on any. All items were referred back to staff for further review, including a proposed farmers market, a 134-unit subdivision, a mixed-use redevelopment, an industrial development, and a fitness facility conversion. No votes were taken on the merits of the applications themselves.

• Referred ZBA22.013 (16529 Woodbine Ave farmers market) to staff for future report
• Referred draft plan of subdivision (5481/5551 Bethesda Rd) to staff for future report
• Referred ZBA20.010 (6745 Main St mixed-use) to staff for future report
• Referred OPA22.007 (15123 Woodbine Ave road deletion) to staff for future report
• Referred OPA21.007 & ZBA21.006 (56 Gordon Collins Rd fitness facility) to staff for future report
• Adopted minutes of June 29 and July 6, 2022 public meetings
• Passed confirmatory by-law 2022-105-MS
• Adjourned at 12:27 pm

Public Planning Meeting

Council is holding a public planning meeting to hear comments on four development applications involving Official Plan, Zoning By-law, subdivision, and site plan amendments. No decisions are being made; all comments will be referred to staff for future reports.

• 5531 Main Street: Official Plan and Zoning By-law Amendment (OPA20.006, ZBA20.010)
• 14609 Woodbine Avenue: Zoning By-law Amendment, Draft Plan of Subdivision and Condominium (ZBA20.005, 19T(w)-20.005, CDM20.003)
• 6835 Main Street & 447 Loretta Crescent: Draft Plan of Subdivision, Zoning By-law Amendment and Site Plan Approval for Elite Class Developments (19T(W)-22.003, ZBA22.006, SPA22.013)
• 14622 Ninth Line: Official Plan Amendment and Zoning By-law Amendment (OPA22.004, ZBA22.008)

Council held a statutory public meeting to hear presentations and public comments on four proposed developments: an 11-lot subdivision at 14622 Ninth Line, 10 townhouse units at 6835 Main Street, 11 single-detached lots at 14609 Woodbine Avenue, and a 16-storey mixed-use building on Main Street. No votes were taken on the applications; all were referred to staff for further review and a future report.

• Referred 14622 Ninth Line OPA and zoning amendment to staff (carried)
• Referred 6835 Main Street subdivision and zoning amendment to staff (carried)
• Referred 14609 Woodbine Avenue zoning and subdivision applications to staff (carried)
• Referred Main Street OPA and zoning amendment to staff (carried)
• Confirmed meeting agenda (carried)
• Adopted confirmatory by-law (carried)
• Adjourned meeting at 10:45 pm (carried)

Council Meeting

Council will consider several staff reports and by-laws, including a cannabis study that would amend the Official Plan and Zoning By-law, a Highway 48 framework plan, and master plans for leisure services and diversity, equity, and inclusion. A delegation will present a road safety petition for Main Street. The meeting also includes routine items like adopting minutes and a confirmatory by-law.

• Cannabis Study: enact By-law 2022-100-OP (Official Plan Amendment 157) and By-law 2022-099-ZO (zoning amendment) to permit cannabis uses
• Highway 48 Study Framework Plan: endorse in principle to inform Official Plan Review
• Leisure & Community Services Master Plan: endorse in principle and direct implementation
• Diversity, Equity & Inclusion Strategy: approve in principle and direct implementation plan
• Delegation: David Kinder presents road safety petition for Main Street

Council endorsed in principle the Highway 48 Framework Plan to guide future development and adopted Official Plan Amendment 157 and a zoning by-law amendment to regulate cannabis facilities. Council also approved a Diversity, Equity & Inclusion Strategy and a Leisure & Community Services Master Plan in principle, directing staff to begin implementation. A road safety petition from a resident was referred to staff for consideration in the Main Street Reconstruction Plan.

• Endorsed in principle Highway 48 Framework Plan to inform Official Plan Review
• Adopted Official Plan Amendment 157 and zoning by-law amendment for cannabis facilities
• Approved in principle Diversity, Equity & Inclusion Strategy and implementation documents
• Endorsed in principle Leisure & Community Services Master Plan, directing staff to implement recommendations
• Referred road safety petition from David Kinder to staff for Main Street Reconstruction Plan
• Passed by-laws including parking amendment on Church Street and delegation by-law update
• Authorized staff to proceed on a confidential HR matter as directed in closed session

Special Council Meeting

Whitchurch-Stouffville Council is deciding on several contracts and development items at this special meeting. Key decisions include awarding a $2.6 million contract for the skating trail refrigeration system, a $303,399.60 contract for Winona Drive reconstruction design, and appointing KPMG as external auditor. Council will also consider stormwater management policies, a Highway 48 servicing report, and a downtown Main Street reconstruction plan with options for burying utilities.

• Contract award to CIMCO Refrigeration for skating trail refrigeration system at approx. $2,604,000
• Contract award to EXP Services Inc. for Winona Drive reconstruction design at $303,399.60 plus $80,000 contingency
• Appointment of KPMG LLP as external auditor for 2022-2024 at max annual costs of $62,150, $72,320, $65,540
• Stormwater management policy restricting underground facilities to high-density areas
• Downtown Main Street reconstruction design endorsement with options to bury aerial utilities

Council approved a $2.6M contract for a refrigeration system at the skating trail, awarded to CIMCO Refrigeration. Several other items were approved by consent, including a $303K design contract for Winona Drive reconstruction and a $62K-$72K external audit contract with KPMG. Council also authorized a site alteration permit for the SCAL/Limen property at 15123 Woodbine Avenue and endorsed downtown Main Street reconstruction design concepts.

• Approved $2,604,000 skating trail refrigeration contract to CIMCO Refrigeration (carried)
• Approved $303,399.60 Winona Drive reconstruction design contract to EXP Services Inc. (carried)
• Appointed KPMG LLP for external audit services 2022-2024 at max $62,150-$72,320/year (carried)
• Authorized site alteration permit for SCAL/Limen Property at 15123 Woodbine Avenue (carried)
• Endorsed Downtown Main Street Reconstruction design concepts (carried)
• Approved Church Street weekday parking restrictions (carried)
• Directed staff to develop EV charging station community consultation program (carried)
• Approved market compensation review for Arborist position in CUPE 905.07 (carried)

Committee of Adjustment

The Whitchurch-Stouffville Committee of Adjustment will consider eight applications for minor variances at its September 14, 2022 meeting. The agenda includes only these applications, plus routine procedural items such as adoption of minutes and declarations of interest. No decisions are noted in the agenda; the committee will hear or discuss each application.

• Minor variance application CA-22-23 at 13 Evans Drive, Ballantrae-Musselman's Lake
• Minor variance application CA-22-27 at 50 Windsor Drive, Ballantrae-Musselman's Lake
• Minor variance application CA-22-28 at 54 Ringwood Drive, Stouffville
• Minor variance application CA-22-29 at 13 Forestview Trail, Whitchurch-Stouffville
• Minor variance applications CA-22-30 through CA-22-33 at 22 Woodlot Court, 5348 Bethesda Road, 5154 Aurora Rd, and 4202 Faulkner Avenue

The Whitchurch-Stouffville Committee of Adjustment approved five minor variance applications (CA-22-23, CA-22-27, CA-22-29, CA-22-30, CA-22-31) and deferred three others (CA-22-28, CA-22-32, CA-22-33). Approved variances included reduced setbacks, increased lot coverage, and pools in environmental zones. Deferred items will return at a future meeting.

• Approved CA-22-23: reduced side yard and driveway setbacks at 13 Evans Drive, Stouffville.
• Approved CA-22-27: reduced front and side yard setbacks and increased lot coverage at 50 Windsor Drive, Ballantrae-Musselman's Lake, subject to conditions.
• Approved CA-22-29: pool in Environmental Zone at 13 Forestview Trail, Whitchurch-Stouffville.
• Approved CA-22-30: pool in Environmental Zone at 22 Woodlot Court, Stouffville.
• Approved CA-22-31: increased lot coverage to 21% at 5348 Bethesda Road, subject to conditions.
• Deferred CA-22-28: landscape strip variances at 54 Ringwood Drive, Stouffville.
• Deferred CA-22-32: multiple variances including setbacks and lot coverage at 5154 Aurora Road, Ballantrae-Musselman's Lake.
• Deferred CA-22-33: pool in Environmental Zone at 4202 Faulkner Avenue, Stouffville.

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to discuss heritage-related items, including a site plan application for 220 Rupert Avenue, an update on 6791 Main Street, and programs for heritage awards and commemorative plaques. The agenda is mostly routine, with no major decisions listed.

• Application for Site Plan SPA22.028, 220 Rupert Avenue
• Update on 6791 Main Street
• Heritage Awards Installation at Town Hall
• Commemorative Plaque Program

The Heritage Advisory Committee met on September 12, 2022, and received updates on the Heritage Awards Installation at Town Hall, the Commemorative Plaque Program, a site plan application for 220 Rupert Avenue, and an update on 6791 Main Street. All items were received for information and comments were provided to staff. No substantive decisions were made; the meeting was procedural only.

• Received update on Heritage Awards Installation for information
• Received update on Commemorative Plaque Program for information and provided comments
• Received site plan application SPA22.028 for 220 Rupert Avenue for information and provided comments
• Received update on 6791 Main Street for information and provided comments

Council Meeting

Council will consider enacting a new parkland dedication by-law that requires land conveyance for parks as a condition of development, replacing the 2002 by-law. They will also hear delegations on property standards and funding for sexual assault centres, and decide on several administrative items including the 2023 meeting schedule, a telecommunications tower, and a sole-source contract.

• Enact by-law 2022-094-FI to require parkland conveyance for development, repealing by-law 2002-118-FI
• Sole source award to Watson & Associates Economists Limited for Development Charges Background Study at $84,495
• Endorse proposed telecommunications tower at 2686 Stouffville Road
• Approve 2023 Council Meeting Schedule and Municipal Office Closures
• Delegation from Women's Support Network of York Region seeking funding resolution

Council passed By-law 2022-094-FI, which requires developers to convey land for parks or recreational purposes as a condition of development or redevelopment, and repealed the previous by-law (2002-118-FI). Council also approved the 2023 meeting schedule and office closures, authorized a sole-source contract for a development charges study at $84,495, and endorsed a telecommunications tower at 2686 Stouffville Road. A delegation from the Women's Support Network of York Region was received, and Council passed a resolution supporting increased provincial funding for the network.

• Enacted By-law 2022-094-FI requiring land conveyance for parks as a condition of development, repealing By-law 2002-118-FI
• Approved the 2023 Council meeting schedule and municipal office closures
• Authorized a sole-source award to Watson & Associates Economists Ltd. for a Development Charges Background Study at $84,495
• Endorsed a proposed telecommunications tower at 2686 Stouffville Road and directed staff to issue a Letter of Concurrence
• Received Report No. FTS-013-22 on second quarter financial results for information
• Authorized the Mayor and Clerk to sign a Memorandum of Understanding with Toronto and Region Conservation Authority
• Supported increased provincial funding for the Women's Support Network of York Region through a resolution
• Adopted minutes from the August 17, 2022 regular meeting

Accessibility Advisory Committee

The Whitchurch-Stouffville Accessibility Advisory Committee meets to consider an update on Main Street and review development applications at 110 and 130 Automall Blvd. and 178 Sam's Way. The agenda also includes adoption of the July 7, 2022 minutes and standard procedural items.

• Main Street update
• Development application review at 110 and 130 Automall Blvd.
• Development application update at 178 Sam's Way
• Adoption of July 7, 2022 minutes

The committee met and received updates on the Main Street project and development applications at 110 and 130 Automall Blvd. and 178 Sam's Way, all for information only. No decisions were made beyond adopting the agenda and previous minutes.

• Confirmed meeting agenda (carried)
• Adopted minutes of July 7, 2022 meeting (carried)
• Received Main Street update for information (carried)
• Received site plan application for 110 and 130 Automall Blvd. for information and staff comment (carried)
• Received update on 178 Sam's Way for information and staff comment (carried)
• Adjourned at 8:03 p.m. (carried)

Council Meeting

Council will consider a consent agenda covering community services policy updates, a $27,400 grant distribution, zoning changes, and several by-laws. It will also hold a closed meeting for personal and confidential matters, and receive a Hydro One presentation on infrastructure plans.

• Approve $27,400 in Community Improvement Plan grants for 2022 second round
• Remove holding symbol (h-26) at 6237 Bloomington Road (By-law 2022-086-ZO)
• Adopt new community policies: Community Groups, Facility Allocation, Community Festival & Events, Municipal Alcohol
• Appoint Robert Adams as CAO with amended duties (By-law 2022-089-AP)
• Assume roads and stormwater pond in Geranium Bloomington Woods and Tovtel Phase 1 subdivisions

Council approved a consent agenda including new community group, facility allocation, festival, and alcohol policies, and delegated authority to the CAO for several administrative procedures. It also enacted by-laws to assume roads and stormwater ponds in two subdivisions, removed a holding symbol on Bloomington Road, and deferred a new associate director position to November. A motion was passed to study a pedestrian crossover on Main Street east of the railway tracks.

• Approved consent agenda with 7 staff reports, including new community policies and CAO delegation (carried)
• Enacted By-law 2022-085-RD assuming highways and public works in Plan 65M-4522 (carried)
• Enacted By-law 2022-087-RD assuming stormwater management pond in Plan 65M-4043 (carried)
• Enacted By-law 2022-086-ZO removing holding symbol (h-26) at 6237 Bloomington Road (carried)
• Deferred Report CAO-010-22 on new Associate Director position to November meeting (carried)
• Directed staff to engage consultant for cost estimate of pedestrian crossover on Main Street east of railway tracks (carried)
• Approved written consent for Rob Adams to teach municipal-sector courses (carried)
• Authorized staff to proceed as directed in closed meeting regarding federal grants (carried)

Committee of Adjustment

The Committee of Adjustment is meeting to consider two minor variance applications and a memorandum regarding a previous application. The meeting includes routine procedural items such as adopting minutes and declarations of interest. Public comments can be made in person or electronically.

• Minor variance application CA-22-25 for 14735 Ninth Line, Ballantrae-Musselman's Lake
• Memorandum regarding application CA-12-51
• Minor variance application CA-22-26 for 3546 Vivian Road

The Committee of Adjustment approved a minor variance application (File No. CA-22-25) for 14735 Ninth Line, permitting increased lot coverage, reduced front yard setback, and an accessory structure closer to the street than the main dwelling, subject to conditions including a grading plan and fees. A second application (File No. CA-22-26) for 3546 Vivian Road was deferred at the applicant's request due to additional review needs. A memo on File No. CA-12-51 was received for information, confirming the variance is no longer needed and the file will be closed.

• Approved minor variance CA-22-25 for 14735 Ninth Line (lot coverage, setback, accessory structure) with conditions (carried)
• Deferred minor variance CA-22-26 for 3546 Vivian Road (accessory building height) at applicant's request (carried)
• Received memo closing File No. CA-12-51 as variance no longer needed (carried)
• Adopted minutes of July 13, 2022, with amendments (carried)
• Adopted Appeals Committee minutes of July 13, 2022 (carried)

Special Appeals Committee

The Special Appeals Committee is meeting to hear one appeal: the owner of 18 Coultice Drive is appealing an Order to Comply issued under Property Standards By-law 2018-049-RE. The committee will receive presentations from the investigating officer, the owner, and other interested persons, then ask questions and make a decision.

• Appeal of Property Standards By-law 2018-049-RE – 18 Coultice Drive
• Appeal of an Order to Comply
• Presentations by investigating officer, owner, and interested persons
• Committee decision to follow

The Appeals Committee, sitting as the Property Standards Committee, heard an appeal of an Order to Comply for 18 Coultice Drive. The appellants presented evidence but did not return after a recess. The Committee confirmed the Order to Comply.

• Confirmed Order to Comply for 18 Coultice Drive (carried)

Heritage Advisory Committee

The Whitchurch-Stouffville Heritage Advisory Committee is meeting to consider one item: a site plan application (SPA22.023) for 50 Clarke Street. The agenda is otherwise procedural, including adoption of minutes from July 11, 2022. No decisions are listed beyond this review.

• Site plan application SPA22.023 for 50 Clarke Street
• Adoption of July 11, 2022 minutes

The Heritage Advisory Committee met on August 8, 2022, and handled routine procedural matters. They confirmed the agenda, adopted the July 11, 2022 minutes, and received Site Plan Application SPA22.023 for 50 Clarke Street for information, providing comments to staff. No substantive decisions were made; the meeting adjourned at 7:14 p.m.

• Confirmed agenda as circulated
• Adopted minutes from July 11, 2022 meeting
• Received Site Plan Application SPA22.023 for 50 Clarke Street for information and provided comments to staff

Council Meeting

Council approved the purchase of York Region District School Board-owned lands (Block C on Plan 65M-2126) to facilitate the Edward Street right-of-way extension to Millard Street. Council also approved a $1.8M asphalt paving contract with IPAC Paving Limited, adopted Official Plan Amendment 156 and zoning changes for 2 Stalwart Industrial Drive, and imposed a moratorium on new development in Ballantrae-Musselman Lake until the Region provides more water allocation. Several other items were approved, including a municipal flag policy, free 55+ Club memberships, and temporary speed humps on West Lawn Crescent and Millard Street.

• Approved purchase of YRDSB lands for Edward Street extension to Millard Street
• Awarded $1.8M asphalt paving contract to IPAC Paving Limited
• Adopted OPA 156 and zoning by-law for 2 Stalwart Industrial Drive
• Imposed moratorium on new development in Ballantrae-Musselman Lake until Region provides water allocation
• Approved temporary speed humps on West Lawn Crescent and Millard Street
• Approved Municipal Flag Policy and community flagpole at Memorial Park
• Waived 55+ Club membership fees for residents effective August 1, 2022
• Approved 2022 Council meeting schedule changes and strategic planning session

Committee of Adjustment

The Committee of Adjustment will consider five applications: one for consent and four for minor variances at properties on McCowan Road, Vivian Road, Evans Drive, and Lake Woods Drive. The meeting also includes adoption of previous minutes and an inquiry about 4548 Vivian Road.

• Consent application CA-22-19 at 13825 McCowan Rd.
• Minor variance CA-22-20 at 13825 McCowan Rd.
• Minor variance CA-22-22 at 4302 Vivian Road
• Minor variance CA-22-23 at 13 Evans Drive, Ballantrae-Musselman's Lake
• Minor variance CA-22-24 at 94 Lake Woods Dr., Ballantrae-Musselman's Lake

The Committee of Adjustment refused a provisional consent (CA-22-19) and associated minor variance (CA-22-20) for a lot line adjustment at 13825 McCowan Road, which would have reduced the retained lot to 4 hectares instead of the required 10. It granted a minor variance for a reduced side yard at 4302 Vivian Road, deferred a variance for a new dwelling at 13 Evans Drive, and granted a variance for an accessory building at 94 Lake Woods Drive. The meeting also included adoption of previous minutes and an information update on a planning inquiry.

• Refused provisional consent for lot line adjustment at 13825 McCowan Rd (CA-22-19)
• Refused minor variance for reduced lot area at 13825 McCowan Rd (CA-22-20)
• Granted minor variance for reduced side yard at 4302 Vivian Rd (CA-22-22)
• Deferred minor variance for new dwelling at 13 Evans Dr (CA-22-23)
• Granted minor variance for accessory building setback at 94 Lake Woods Dr (CA-22-24)
• Received planning update on 4548 Vivian Rd inquiry

Special Appeals Committee

The Appeals Committee, sitting as the Property Standards Committee, met on July 13, 2022, and considered one appeal of an Order to Comply under Property Standards By-law 2018-049-RE for 18 Coultice Drive. After hearing from the investigating officer, the property owners, and a resident of 57 Rosehill Drive, the committee voted to defer the hearing to allow time for the property to be remedied and for submitted materials to be properly indexed. No other substantive decisions were made.

• Deferred appeal of Order to Comply for 18 Coultice Drive (carried)
• Confirmed the agenda as circulated (carried)
• Adjourned the meeting at 5:01 p.m. (carried)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to consider three heritage-related items: removing 5731 Bethesda Road from the Built Heritage Inventory, and reviewing site plan applications for properties at 174 Church Street and 56 Rose Avenue. The agenda also includes routine items like adopting minutes from the June 6 meeting.

• Removal from Built Heritage Inventory: 5731 Bethesda Road
• Site plan application SPA22.022: 174 Church Street
• Site plan application SPA22.015: 56 Rose Avenue
• Adoption of June 6, 2022 minutes

The Heritage Advisory Committee approved a motion to not object to the demolition of the dwelling at 5731 Bethesda Rd., which is on the Town's Heritage Register but not designated. The committee also received site plan applications for 174 Church St. and 56 Rose Ave. for information and provided comments to staff. All motions were carried unanimously.

• Approved no objection to demolition of dwelling at 5731 Bethesda Rd. (carried)
• Received site plan application SPA22.022 for 174 Church St. for information (carried)
• Received site plan application SPA22.015 for 56 Rose Ave. for information (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to consider a development application review for Part 1 Plan 65R-39483 on Sam's Way and receive an update on the 2022 Municipal Election. The agenda also includes routine items such as adoption of minutes and declarations of interest.

• Development Application Review of Part 1 Plan 65R-39483 Sam's Way
• 2022 Municipal Election - Update
• Adoption of Minutes from May 5, 2022

The Accessibility Advisory Committee met on July 7, 2022, and received two items for information: a site plan application for Part 1 Plan 65R-39483 on Sam's Way, and an update on the 2022 Municipal Election. The committee provided comments to staff on both items. No substantive decisions were made; the meeting was procedural and adjourned at 7:55 p.m.

• Received Sam's Way site plan application for information and provided comments to staff (carried)
• Received 2022 Municipal Election update for information and provided comments to staff (carried)
• Confirmed agenda as circulated (carried)
• Adopted minutes of May 5, 2022 meeting (carried)
• Adjourned meeting at 7:55 p.m. (carried)

Public Planning Meeting

This is a public planning meeting where Council will consider Report No. DS-033-22 on the Town's New Draft Official Plan. Council is expected to refer public and agency comments to staff and direct staff to bring back a revised draft at a future meeting. The rest of the agenda is procedural, including adoption of prior minutes and a confirmatory by-law.

• Report No. DS-033-22: New Draft Official Plan referred to staff for comment disposition
• Directive to bring revised New Draft Official Plan to future Council meeting
• Adoption of May 11, 2022 Public Meeting minutes
• Passing of Confirmatory By-law 2022-______-MS

Council held a statutory public meeting to introduce the Town's new Draft Official Plan, receiving presentations, correspondence, and comments from the public and agencies. No decisions were made on the plan itself; all comments were referred to staff for a future report. The meeting also adopted previous minutes and passed a confirmatory by-law.

• Confirmed the agenda as circulated (carried)
• Adopted minutes of the May 11, 2022 Public Meeting (carried)
• Referred all public and agency comments on the Draft Official Plan to staff for a future report (carried)
• Passed Confirmatory By-law 2022-072-MS (carried)
• Adjourned the meeting at 8:39 pm (carried)

Public Planning Meeting

This is a public planning meeting where Council will hear reports on two draft plan of subdivision and zoning by-law amendment applications on Bethesda Road, and a proposed official plan and zoning by-law amendment related to a cannabis study. No final decisions are being made; Council will refer public and agency comments to staff for future reports.

• Draft plan of subdivision and zoning amendment for 5481 & 5551 Bethesda Road (TH Stouffville (Bethesda) Developments Inc.)
• Draft plan of subdivision and zoning amendment for 5731 Bethesda Road (Bethesda Road Developments – Fieldgate)
• Cannabis study: proposed Official Plan Amendment and Zoning By-law Amendment (OPA22.005 & ZBA22.009)

Council held a public meeting to hear three planning matters: two residential subdivision proposals on Bethesda Road and a cannabis cultivation zoning study. No final decisions were made; all comments were referred to staff for future reports. The first subdivision application will be brought back for a statutory public meeting due to a notice error.

• Referred comments on 5481 & 5551 Bethesda Road subdivision to staff; directed staff to hold a future statutory public meeting (carried)
• Referred comments on 5731 Bethesda Road subdivision to staff for future report (carried)
• Referred comments on cannabis cultivation Official Plan and Zoning By-law amendments to staff for future report (carried)
• Passed Confirmatory By-law 2022-071-MS (carried)

Council Meeting

Council will hold a closed meeting at 2:00 PM to discuss a land acquisition or disposition, then reconvene publicly at 3:00 PM. The regular agenda includes adopting the 2021 audited financial statements, adopting the Fire and Emergency Services Master Plan, and receiving the draft 2022 Asset Management Plan. Council will also consider several consent items, including a contract award for light duty vehicles, an official plan amendment, and a zoning by-law amendment.

• Contract award of $321,435.12 to Blue Mountain Chrysler Ltd. for 2022 light duty vehicles (WS-RFT-22-33)
• Official Plan Amendment 152 for 5061 Stouffville Road (By-law 2022-066-OP)
• Housekeeping amendments to Comprehensive Zoning By-law 2010-001-ZO (By-law 2022-067-ZO)
• Free general admission to Whitchurch-Stouffville Museum and Community Centre from July 4 to December 31, 2022
• Site alteration exemption for Bethesda Road Developments Limited (Bona Lands) with road resurfacing of 500m of Bethesda Sideroad

Council approved the 2021 audited financial statements, adopted the Fire and Emergency Services Master Plan, and endorsed the Natural Heritage Resources Study. It also approved several by-laws, including an Official Plan Amendment for 5061 Stouffville Road and housekeeping zoning amendments. A request was made to York Region to study roundabouts on Stouffville Road.

• Approved 2021 Audited Consolidated Financial Statements
• Adopted Fire and Emergency Services Master Plan
• Endorsed Natural Heritage Resources Study in principle
• Approved Official Plan Amendment 152 (5061 Stouffville Road)
• Approved housekeeping amendments to Zoning By-law 2010-001-ZO
• Approved contract award for light duty vehicles to Blue Mountain Chrysler Ltd.
• Directed staff to waive museum admission fees from July 4 to Dec 31, 2022
• Requested York Region study roundabouts on Stouffville Road

Committee of Adjustment

The Committee of Adjustment will consider seven applications: one consent and six minor variances at properties across Whitchurch-Stouffville. The agenda is otherwise procedural (call to order, land acknowledgement, minutes). Decisions will be made on each application after staff reports are reviewed.

• Minor variance, 36 Park Drive, Stouffville (CA-22-06)
• Minor variance, 15 Evans Drive, Ballantrae-Musselman's Lake (CA-22-07)
• Consent and minor variance, 12184 Tenth Line, Stouffville (CA-22-14 & CA-22-15)
• Minor variance, 14833 Ninth Line, Ballantrae-Musselman's Lake (CA-22-17)
• Minor variance, 16690 Highway 48 (CA-22-18) and 49 Raeview Dr. (CA-22-21)

The Committee of Adjustment approved all seven applications on the agenda, including six minor variances and one provisional consent for a land severance. Each approval was subject to conditions such as grading plans, LSRCA fees, or parkland dedication. No applications were denied or tabled.

• Granted minor variance for building length at 36 Park Drive (CA-22-06)
• Granted minor variances for side yards and lot coverage at 15 Evans Drive (CA-22-07)
• Granted provisional consent for land severance at 12184 Tenth Line (CA-22-14)
• Granted minor variance for lot frontage at 12184 Tenth Line (CA-22-15)
• Granted minor variance for rear yard setback at 14833 Ninth Line (CA-22-17)
• Granted minor variance for lot coverage at 16690 Highway 48 (CA-22-18)
• Granted minor variance for pool in environmental zone at 49 Raeview Drive (CA-22-21)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting virtually to handle routine business, including adopting minutes from May 9, 2022, and reviewing the Stouffville Celebrates Heritage Event and Heritage Awards. No other substantive decisions are on the agenda.

• Review of Stouffville Celebrates Heritage Event and Heritage Awards
• Adoption of May 9, 2022 minutes

The Heritage Advisory Committee met virtually and handled routine business. It confirmed the agenda, adopted the May 9, 2022 minutes, and received an information update on the Stouffville Celebrates Heritage Event and Heritage Awards Review. No substantive decisions were made; the meeting adjourned at 7:15 p.m.

• Confirmed agenda as circulated (carried)
• Adopted May 9, 2022 minutes as circulated (carried)
• Received update on Stouffville Celebrates Heritage Event and Heritage Awards Review for information (carried)

Council Meeting

Council will consider several staff reports, including traffic by-law amendments for turn restrictions and a speed reduction, endorsement of Main Street design guidelines, and a feasibility assessment for community benefits charges. They will also receive financial updates and a motion to begin video live streaming of meetings.

• By-law 2022-060-TR: prohibit left turns and straight-through traffic at Hoover Park Drive and Ken Laushway Avenue
• By-law 2022-059-TR: reduce speed limit on McCowan Road from Vivian Road to 215 m south of Cherry Street from 60 to 50 km/h
• Endorse draft Main Street Built Form and Urban Design Guidelines for Stouffville
• Direct staff to prepare a Community Benefits Charge Strategy and By-law
• Motion to begin video live streaming of Council meetings

Council approved several staff reports, including traffic by-law amendments for turn restrictions and a speed limit reduction, and received financial and capital project updates. They also directed staff to prepare a Community Benefits Charge Strategy, authorized a community mural, donated $1,000 to Ukraine relief, deferred a transportation plan comment, endorsed urban design guidelines, and passed resolutions on video streaming, disaster recovery, and an emergency fund.

• Approved By-law 2022-060-TR for turn restrictions at Hoover Park Drive and Ken Laushway Avenue
• Approved By-law 2022-059-TR reducing speed limit on McCowan Road from 60 to 50 km/h
• Directed staff to prepare Community Benefits Charge Strategy and By-law
• Authorized Latcham Art Centre to create mural at 6240 Main Street
• Donated $1,000 to Canadian Red Cross for Ukraine
• Deferred Report PW-011-22 on York Region Transportation Master Plan to June 15
• Endorsed Main Street Built Form and Urban Design Guidelines
• Directed staff to begin video live streaming of Council meetings

Council Meeting

Council enacted the 2022 tax rate by-laws for the town and the Downtown Stouffville Area, and adopted Official Plan Amendment 151 for 12049 Highway 48. It also endorsed the Library Master Plan, a Heritage Conservation District study, and a Housing Strategy, and directed staff on various actions including a road occupancy permit for 22-26 Lakeview Ave. and temporary sign fee waivers.

• Enacted By-law 2022-056-TX establishing 2022 tax rates
• Enacted By-law 2022-057-TX for Downtown Stouffville Area special tax levy
• Adopted Official Plan Amendment 151 (By-law 2022-058-OP) for 12049 Highway 48
• Endorsed in principle the Public Library Master Plan
• Endorsed proposed Heritage Conservation District boundary Option 2 (four districts)
• Endorsed in principle the Housing Strategy Report to inform Official Plan Review
• Directed staff to issue road occupancy permit for 22-26 Lakeview Ave. (expiring Oct 2022)
• Directed staff to waive temporary sign permit fees and grant grace permits until Dec 31, 2022

Committee of Adjustment

The Whitchurch-Stouffville Committee of Adjustment is meeting virtually to consider two applications for minor variances. The agenda includes adoption of the April 13, 2022 minutes and the two variance requests, with no other substantive items listed.

• Minor variance application CA-22-13 for 591 Rupert Ave., Stouffville (Lot 90, Plan 569)
• Minor variance application CA-22-16 for 116 Montreal St., Stouffville (Pt Lot 40, Plan 70)

The Committee of Adjustment approved two minor variance applications. The first allows a reduced front yard setback at 591 Rupert Ave, and the second permits a porch encroachment at 116 Montreal St, with application fees waived. Both decisions were carried unanimously.

• Granted minor variance for 6.5m front yard setback at 591 Rupert Ave (carried)
• Granted minor variance for porch encroachment into rear yard at 116 Montreal St (carried)
• Waived application fees for File No. CA-22-16 under Planning Act s.69(2) (carried)

Public Planning Meeting

This is a public planning meeting of the Town of Whitchurch-Stouffville Council. The main item is a report on the Lincolnville Land Use Study, with a recommendation to refer public and agency comments to staff for a future report. The meeting also includes routine procedural items such as confirming the agenda, adopting minutes, and passing a confirmatory by-law.

• Report No. DS-018-22 - Lincolnville Land Use Study
• Referral of public and agency comments to staff for future report
• Adoption of Public Meeting Minutes of April 27, 2022
• Passing of Confirmatory By-law 2022-______-MS

Council held a public meeting to receive comments on a proposed Official Plan Amendment for the Old Elm (formerly Lincolnville) Major Transit Station Area. The amendment would delineate the station area boundary, redesignate lands, and add policies and design guidelines for transit-supportive development. Council referred all public and agency comments to staff for a future report. No final decision was made on the amendment itself.

• Confirmed the agenda as circulated (carried)
• Adopted minutes of April 27, 2022 public meeting (carried)
• Referred all public and agency comments on the Lincolnville Land Use Study to staff for future report (carried)
• Passed Confirmatory By-law 2022-53-MS (carried)
• Adjourned the meeting at 8:31 pm (carried)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting virtually to receive an update from Leisure and Community Services on heritage matters, including Doors Open, Heritage Awards, and a plaque unveiling at 6162 Main Street. The agenda is otherwise routine, covering minutes, declarations, and adjournment.

• Update on Doors Open event
• Update on Heritage Awards
• Plaque unveiling at 6162 Main Street
• Adoption of April 25, 2022 minutes

The Heritage Advisory Committee met virtually and received an update from Leisure and Community Services on upcoming heritage events, including Doors Open, Heritage Awards, and a plaque unveiling at 6162 Main Street. The committee voted to receive the update for information. No other substantive decisions were made; the agenda and previous minutes were confirmed and adopted.

• Received update on June 4, 2022 heritage events (carried)
• Confirmed agenda as circulated (carried)
• Adopted minutes from April 25, 2022 meeting (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to consider two items: a development application review for 2 Stalwart Industrial Drive and proposed updates to the corporate accessibility policy (AP62). The meeting is virtual, with public participation available by phone or email.

• Development application review of 2 Stalwart Industrial Drive
• Proposed updates to AP62 Corporate Accessibility Policy
• Adoption of April 7, 2022 minutes

The Accessibility Advisory Committee received the Site Plan Application for 2 Stalwart Industrial Drive for information and provided comments to staff for revision and resubmission. The committee also received proposed updates to AP62 Corporate Accessibility Policy for information and provided comments to staff. No final decisions were made; both items were for review and comment.

• Received Site Plan Application for 2 Stalwart Industrial Drive and provided comments for revision (carried)
• Received proposed updates to AP62 Corporate Accessibility Policy and provided comments (carried)

Council Meeting

Council will consider awarding a $388,697 contract for preliminary and detailed design, contract administration, site inspection, and material testing for the reconstruction of O'Brien Avenue. They will also hear a delegation requesting a moratorium on new gravel mining approvals, receive draft recommendations from a cannabis study, and consider a policy on planning application file maintenance and closure.

• Contract award of $388,697 to EXP Services Inc. for O'Brien Avenue reconstruction design
• Advancement of $175,000 from 2024 O'Brien Avenue capital budget
• Delegation from Reform Gravel Mining Coalition requesting moratorium on new gravel mining approvals
• Cannabis Study Draft Recommendations Report presented by WSP
• By-law 2022-050-FI to amend planning fees

Council approved a contract award for the preliminary and detailed design, contract administration, site inspection, and material testing for the reconstruction of O'Brien Avenue to EXP Services Inc. in the amount of $388,697.00, including advancing $175,000 from the 2024 capital budget and approving a contingency of $135,533.51. Council also received a cannabis study report, amended the 2022 meeting schedule, endorsed a planning applications file maintenance policy, and passed several by-laws. No other substantive decisions were made.

• Approved $388,697 contract to EXP Services Inc. for O'Brien Avenue reconstruction design (carried)
• Approved advancing $175,000 from 2024 capital budget for Part C of the contract (carried)
• Approved $135,533.51 project contingency for unforeseen work (carried)
• Received cannabis study draft recommendations for information (carried)
• Amended 2022 Council Meeting Schedule to add July 6 and August 3 meetings (carried by two-thirds)
• Endorsed Planning Applications File Maintenance and Closure Policy (AP No. 94) (carried)
• Enacted By-law 2022-050-FI to amend planning fees (carried)
• Passed By-laws 2022-048-AP (appointments) and 2022-049-TR (traffic) (carried)

Public Planning Meeting

This is a public planning meeting where Council will receive comments on three planning reports: housekeeping amendments to the zoning by-law, and two applications for official plan and zoning amendments, including a draft plan of subdivision. No decisions are being made; all comments will be referred to staff for future reports.

• Housekeeping amendments to Comprehensive Zoning By-law 2010-001-ZO (File ZBA22.002)
• Official Plan and Zoning By-law Amendment, and Draft Plan of Subdivision at 14745 Highway 48 (OPA20.004, ZBA20.011, 19T(W)-20.006)
• Official Plan and Zoning By-law Amendment at 2 Stalwart Industrial Drive (OPA22.001, ZBA22.005)
• Adoption of Public Meeting Minutes from March 30, 2022
• Passing of Confirmatory By-law 2022-______-MS

The Council held a public meeting to receive comments on three planning applications: housekeeping amendments to the Zoning By-law, a mixed-use development at 14745 Highway 48, and a crematorium at 2 Stalwart Industrial Drive. No decisions were made; all comments were referred to staff for future reports. The meeting was procedural, with no substantive approvals or denials.

• Referred comments on Zoning By-law amendments to staff (carried)
• Referred comments on Highway 48 development to staff (carried)
• Referred comments on crematorium application to staff (carried)
• Adopted minutes of March 30, 2022 public meeting (carried)
• Confirmed agenda as circulated (carried)
• Passed Confirmatory By-law 2022-47-MS (carried)

Heritage Advisory Committee

The Heritage Advisory Committee met virtually and received an update on the Heritage Conservation District Study for information, providing comments to staff. The committee also confirmed the agenda, adopted the previous meeting's minutes, and adjourned. No substantive decisions were made beyond receiving the update.

• Received Heritage Conservation District Study Update and provided comments to staff (carried)
• Confirmed the agenda as circulated (carried)
• Adopted minutes from April 11, 2022 meeting (carried)
• Adjourned meeting at 8:00 p.m. (carried)

Council Meeting

Council will hold a closed meeting for litigation matters, then reconvene in open session to consider several administrative items. Key decisions include approving the 2023 budget timetable, endorsing a Ratepayer Association Policy, and directing staff to report on the York Region 2022 Transportation Master Plan Draft. The agenda also includes multiple by-laws for property numbering and an amendment to the delegation by-law regarding sponsorship agreements.

• 2023 Budget Timetable (Report FTS-005-22)
• York Region 2022 Transportation Master Plan Draft – staff to report back by May 18, 2022
• Ratepayer Association Policy (Report CS-007-22)
• By-law 2022-044-RE to amend Delegation By-law 2021-065-RE (Schedule F) re: sponsorship agreements
• By-laws for property numbering at 2171 Aurora Road, 3060 Bethesda Road, 15074 Highway 48, 15340 Ninth Line, and multiple streets

Committee of Adjustment

The Committee of Adjustment is meeting virtually to consider 10 applications for minor variances and one consent application at properties across Whitchurch-Stouffville, plus a memorandum on two older application files. The agenda is otherwise procedural (call to order, land acknowledgement, minutes adoption).

• Minor variance at 14610 Woodbine Ave, Stouffville (CA-22-02)
• Consent and minor variance at 116 Montreal St, Stouffville (CA-22-04, CA-22-05)
• Minor variance at 36 Park Drive, Stouffville (CA-22-06)
• Minor variance at 15 Evans Drive, Ballantrae-Musselman's Lake (CA-22-07)
• Minor variances at 340, 348, 352 West Lawn Cres, Stouffville (CA-22-08, CA-22-09, CA-22-10)

The Committee of Adjustment approved several minor variance applications, including a lot coverage increase at 14610 Woodbine Ave, a consent to sever at 116 Montreal St with associated variances, building height increases at 340, 348, and 352 West Lawn, parking and setback variances at 12379 Woodbine Ave, and a watercourse setback variance at 3885 Bethesda Rd. Two applications were deferred: CA-22-06 at 36 Park Drive and CA-22-07 at 15 Evans Drive. The committee also revised conditions for two older consent applications.

• Granted lot coverage variance to 16.9% at 14610 Woodbine Ave (CA-22-02)
• Granted provisional consent to sever at 116 Montreal St (CA-22-04)
• Granted variances for conveyed and retained lots at 116 Montreal St (CA-22-05)
• Deferred building length variance at 36 Park Drive (CA-22-06)
• Deferred side yard and lot coverage variances at 15 Evans Drive (CA-22-07)
• Granted building height variances to 10.8m at 340, 348, 352 West Lawn (CA-22-08, 09, 10)
• Granted parking reduction to 39 spaces and setback variance at 12379 Woodbine Ave (CA-22-11)
• Granted watercourse setback variance at 3885 Bethesda Rd (CA-22-12)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to discuss several heritage-related items, including proposed amendments to the Bruce's Mill designation by-law, a heritage awards update, and a plaque update for 6162 Main Street. They will also consider removing 6242 Main Street from the Built Heritage Inventory and review the status of the Heritage Conservation District Study. The meeting is open to the public virtually.

• Proposed amendments to Bruce's Mill Designation By-law 2021-072-DS
• Removal from Built Heritage Inventory: 6242 Main Street
• Plaque update at 6162 Main Street
• Heritage Conservation District Study status
• Doors Open WS walking tour assistance

The Heritage Advisory Committee approved a request to remove 6242 Main Street from the Town's Heritage Register, as the building is not designated. The committee also received updates on heritage awards, Doors Open, a plaque unveiling, and proposed amendments to the Bruce's Mill designation by-law. A special meeting was scheduled for April 25, 2022, to receive a presentation on the Heritage Conservation District Study.

• Approved removal of 6242 Main St from Built Heritage Inventory (carried)
• Scheduled special meeting April 25, 2022 for HCD study presentation (carried)
• Received Heritage Awards Update for information (carried)
• Received Doors Open WS update for information (carried)
• Received plaque update for 6162 Main St unveiling June 4, 2022 (carried)
• Received Bruce's Mill designation by-law amendments for information (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to consider a building review presentation on the skating trail site from Landscape Planning. The rest of the agenda is routine procedural items such as adopting minutes and declarations of interest.

• Building Review: Skating Trail Site - Presentation from Landscape Planning
• Adoption of March 3, 2022 minutes

The Accessibility Advisory Committee met virtually and received a presentation from Landscape Planning regarding the Skating Trail Site, providing comments for information. The meeting was procedural, with no substantive decisions made beyond adopting the agenda and previous minutes.

• Received Skating Trail Site presentation and provided comments to Landscape Planning (carried)
• Adopted agenda as circulated (carried)
• Adopted minutes of March 3, 2022 meeting (carried)
• Adjourned meeting at 7:28 p.m. (carried)

Council Meeting

Whitchurch-Stouffville Council is meeting April 6, 2022, starting with a closed session at 6 p.m. for personal and litigation matters, then reconvening publicly at 7 p.m. The main business is approving a new Short-Term Rentals program with related licensing and fee by-laws, plus a motion to add an all-way stop at Manitoba and Baker Streets. Council will also hear a delegation from Margaret Bahen Hospice and consider minor housekeeping items like amending the meeting schedule and adopting prior minutes.

• Approve Short-Term Rentals program and enact By-law 2022-032-LI to license/regulate businesses, repealing four older by-laws
• Enact By-law 2022-033-FI amending fees for by-law enforcement and clerk's licensing
• Motion to direct staff to prepare all-way stop control at Manitoba Street and Baker Street
• Add a public meeting on May 11, 2022 to the council schedule
• Endorse East Gwillimbury resolution on federal support for Lake Simcoe Clean Up Fund

Council approved the implementation of a Short-Term Rentals program and enacted By-laws 2022-032-LI and 2022-033-FI to license and regulate businesses, including short-term rentals, and amend related fees. Council also directed staff to prepare a traffic by-law amendment for an all-way stop at Manitoba and Baker Streets, and to station a crossing guard at West Lawn Crescent for the remainder of the school year. A motion on flexible work arrangements was referred to staff for a study and report back in 12 months.

• Approved Short-Term Rentals program and enacted By-law 2022-032-LI (carried)
• Enacted By-law 2022-033-FI to amend fees for by-law enforcement and licensing (carried)
• Directed staff to prepare all-way stop control at Manitoba and Baker Streets (carried)
• Directed staff to station crossing guard at West Lawn Crescent for 2021/2022 school year (carried)
• Referred flexible work arrangements motion to staff for study and report in 12 months (carried, recorded vote)
• Endorsed East Gwillimbury resolution on Federal Support for Lake Simcoe Clean Up Fund (carried)
• Amended 2022 Council Meeting Schedule to add public meeting on May 11, 2022 (carried)
• Authorized Town Solicitor to proceed as directed in Closed Meeting (carried)

Public Planning Meeting

This is a public planning meeting of the Whitchurch-Stouffville Town Council. The main item is a zoning by-law amendment application (File No. ZBA22.001) for 15123 Woodbine Avenue; council will refer public and agency comments to staff for a future report. The rest of the agenda is procedural: confirming the agenda, adopting previous minutes, passing a confirmatory by-law, and adjourning.

• Zoning By-law Amendment File No. ZBA22.001 at 15123 Woodbine Avenue
• Public comments on the amendment to be referred to staff for a future report
• Adoption of Public Meeting Minutes from November 23, 2021
• Passing of Confirmatory By-law 2022-______-MS

Council held a public meeting to introduce a zoning by-law amendment application (ZBA22.001) for 15123 Woodbine Avenue, proposed by Alcorn and Associates on behalf of SCAL Properties Ltd. The application seeks to rezone the easterly portion from Development Reserve (D) to Employment Heavy Exception Zone X (EH(X)) for an industrial warehouse and contractor's yard. No public comments were received, and Council referred all comments to staff for a future report. No final decision was made at this meeting.

• Confirmed agenda as circulated
• Adopted minutes of Public Meeting on November 23, 2021
• Read and passed Confirmatory by-law 2022-029-MS
• Referred all public and agency comments on ZBA22.001 to staff for future report
• Adjourned meeting at 7:40 pm

Council Meeting

Council will hold a closed meeting for labour and litigation matters, then reconvene publicly to consider routine reports, a delegation, and a motion from Mayor Lovatt requesting the province dissolve the Ontario Land Tribunal. The motion argues the tribunal overrules local planning decisions and delays housing.

• Motion to dissolve Ontario Land Tribunal
• Exemption of Draft Plan of Condominium at 190 and 200 Mostar Street
• By-law 2022-026-PR amending 'No Stopping' restrictions on Greenwood Road
• Endorse comments on Draft York Region Official Plan (D08)
• Delegation from David Suzuki Butterflyway Foundation for pollinator garden at Coultice Park

Council endorsed the Town's comments on the Draft York Region Official Plan, requesting changes to growth forecasts, urban area designations, and servicing flexibility. It also approved a market compensation review for CUPE 905.07, limited electronic participation for council members, and passed several by-laws including street numbering and parking restrictions.

• Endorsed comments on Draft York Region Official Plan (carried)
• Approved market compensation review for CUPE 905.07, retroactive to Aug 24, 2021 (carried)
• Limited electronic participation of Council Members to 3 times per year (carried)
• Authorized signing of certificate of exemption for Draft Plan of Condominium at 190 and 200 Mostar Street (carried)
• Enacted By-law 2022-024-RD for street numbering (carried)
• Enacted By-law 2022-026-PR amending no stopping restrictions on Greenwood Road (carried)
• Referred David Suzuki Butterflyway Foundation delegation to staff for implementation (carried)
• Passed motion requesting Ontario to dissolve Ontario Land Tribunal (carried)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting virtually to handle routine procedural items, including adopting minutes from March 7, 2022, and considering the Whitchurch-Stouffville Heritage Awards. No other substantive decisions are on the agenda.

• Consideration of Whitchurch-Stouffville Heritage Awards
• Adoption of March 7, 2022 minutes

The Heritage Advisory Committee confirmed its agenda and adopted the minutes from the March 7, 2022 meeting. The committee accepted the selection of 233 Second Street for the residential category and 6162 Main Street for the commercial category for the Heritage Awards. The meeting adjourned at 7:11 p.m.

• Confirmed agenda as circulated
• Adopted minutes from March 7, 2022 meeting
• Accepted 233 Second Street for residential Heritage Award
• Accepted 6162 Main Street for commercial Heritage Award

Special Council Meeting

This is a special council meeting with a largely procedural agenda. The main substantive item is a motion to recess into a closed meeting to discuss litigation or potential litigation affecting the municipality, as permitted under the Municipal Act. The meeting also includes routine items such as agenda confirmation, declarations of interest, a confirmatory by-law, and adjournment. No other business items are listed on the public agenda.

• Motion to recess into closed meeting for litigation or potential litigation (Municipal Act, Sec. 239(2)(e))
• Confirmatory By-law 2022-___-MS to be read and passed
• Public comments accepted via Town Clerk email; verbal comments by electronic invitation

The special council meeting was largely procedural. Council confirmed the agenda, recessed into a closed meeting to discuss litigation or potential litigation, and upon reconvening authorized the Town Solicitor to proceed as directed in the closed session. A confirmatory by-law was passed, and the meeting adjourned.

• Confirmed the meeting agenda (carried)
• Recessed into a closed meeting to discuss litigation or potential litigation (carried)
• Authorized the Town Solicitor to proceed as directed in closed meeting (carried)
• Read and passed Confirmatory By-law 2022-023-MS (carried)

Committee of Adjustment

The Committee of Adjustment is meeting virtually to consider three minor variance applications at 9 Lobraico Lane, 14610 Woodbine Ave, and 6482 Bloomington Rd, plus an appeal of previous decisions for 217 Harold Avenue. They will also discuss payroll/expenses and declarations of interest. The meeting includes routine items like adopting minutes and a land acknowledgement.

• Minor variance application CA-22-01 at 9 Lobraico Lane
• Minor variance application CA-22-02 at 14610 Woodbine Ave
• Minor variance application CA-22-03 at 6482 Bloomington Rd
• Appeal of decisions for CA-21-04, CA-21-05, CA-21-15, CA-21-16, CA-21-17 at 217 Harold Avenue
• Discussion on payroll and expenses

The Committee of Adjustment approved minor variances for a private laneway at 9 Lobraico Lane and an expanded group home definition at 6482 Bloomington Road, deferred a lot coverage variance at 14610 Woodbine Ave, and revised conditions for a prior application (CA-21-01). It also received informational updates and requested a by-law amendment for declarations of interest.

• Granted minor variance for 409.65m private laneway at 9 Lobraico Lane (carried)
• Deferred minor variance for 16.9% lot coverage at 14610 Woodbine Ave (carried)
• Granted expanded group home definition at 6482 Bloomington Road with conditions (carried, opposed by Ken Wilson)
• Revised conditions for CA-21-01, extending deadline to March 22, 2024 (carried)
• Received memorandum on appeal of committee decision (carried)
• Received verbal update on payroll and expenses (carried)
• Requested amendment to Procedural By-law for non-pecuniary declarations of interest (carried)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting virtually to consider the Whitchurch-Stouffville Heritage Awards and discuss its 2022 meeting schedule. The agenda also includes routine items such as adopting minutes from the February 7, 2022 meeting. No other substantive decisions are listed.

• Discussion of Whitchurch-Stouffville Heritage Awards
• 2022 HAC meeting schedule discussion
• Adoption of February 7, 2022 minutes

The Heritage Advisory Committee received updates on the Heritage Awards and the 2022 meeting schedule, and resolved to hold a special meeting on March 21, 2022 at 7:00 p.m. to review award nominations. No other substantive decisions were made; the meeting was procedural and adjourned at 7:15 p.m.

• Received Heritage Awards update for information
• Resolved to hold a meeting on March 21, 2022 at 7:00 p.m. to review nominations
• Received 2022 HAC meeting schedule update for information

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to review a development application at 431 Baker Hill Boulevard, along with routine items like minutes and declarations. The agenda is mostly procedural, with the development review being the only substantive item.

• Development review - 431 Baker Hill Boulevard
• Adoption of February 3, 2022 minutes

The Accessibility Advisory Committee confirmed the agenda with an amendment to add a verbal update on 135 Mostar Street, adopted the February 3, 2022 minutes, and received the site plan application for 431 Baker Hill Boulevard for information, providing comments to staff. The chair suggested inviting the Fire Prevention Officer to a future meeting to discuss fire and building code regulations. No other substantive decisions were made.

• Confirmed agenda with amendment to add verbal update on 135 Mostar Street (carried)
• Adopted minutes of February 3, 2022 meeting (carried)
• Received site plan application for 431 Baker Hill Boulevard for information and provided comments to staff (carried)

Council Meeting

Council will consider several planning items, including extending draft plan approvals for subdivisions at Bloomington and 12131 Woodbine Avenue, and adopting an Official Plan Amendment and zoning change for 2159 Aurora Road. They will also discuss raising the Ukrainian flag at Town facilities and a motion to create a ratepayer association policy. The meeting includes consent agenda items on water utility fees and extending the cannabis interim control by-law.

• Extension of draft plan approvals for 19T-83015 (3 years) and 19T-86101 (6 months) for Bloomington subdivisions
• Extension of draft plan approval for 19T-90001 at 12131 Woodbine Avenue for 3 years
• Adoption of Official Plan Amendment 151 and zoning by-law for 2159 Aurora Road (FS NEWCO Ltd.)
• By-law 2022-013-FI to amend water utility fees with annual fixed charges
• Extension of Cannabis Interim Control By-law to March 23, 2023

Council approved several items, including extending the cannabis interim control by-law to March 23, 2023, and raising the Ukrainian flag at Town facilities. They also approved extensions for draft plan approvals for subdivisions at Bloomington and 12131 Woodbine Avenue, and adopted an Official Plan Amendment and zoning by-law for 2159 Aurora Road. A motion to develop a policy recognizing ratepayer associations was carried.

• Extended cannabis interim control by-law to March 23, 2023 (carried)
• Directed staff to raise Ukrainian flag at Town facilities (carried)
• Extended draft plan approval for 19T-90001 (12131 Woodbine Ave) to March 4, 2025 (carried)
• Adopted Official Plan Amendment 151 and zoning by-law for 2159 Aurora Road (carried)
• Extended draft plan approvals for Bloomington files 19T-83015 and 19T-86101 (carried)
• Directed staff to develop a ratepayer association recognition policy and registry (carried)
• Temporarily waived temporary sign permit fees and granted grace permits until June 30, 2022 (carried)
• Directed staff to amend sign by-law to allow Chamber of Commerce up to 8 signs per year (carried)

Council Meeting

The Council is considering a motion to explore expanding the Town's trail system through stakeholder discussions. Additionally, they are reviewing a transfer payment agreement for a municipal modernization project.

• Motion to explore feasibility of expanding the Town's trail system
• Municipal Modernization Program Intake 3: $32,000 plus HST funding
• By-law 2022-009-FR regarding Fire & Emergency Services false alarm charge backs
• By-law 2022-008-RD for building numbering on Busato Drive, Byers Pond Way, Red Blossom Court and Sprucedale Way
• By-law 2022-010-FI to amend various fees or charges

Council authorized staff to proceed as directed in the closed meeting and enacted By-law 2022-010-FI to amend fees and charges schedules. Council also directed staff to take no position at an Ontario Land Tribunal hearing for a property at 6195 Churchill Drive East, subject to conditions. Several other items were approved, including a false alarm by-law, a transfer payment agreement, and a motion to explore trail system expansion.

• Authorized staff to proceed as directed in closed meeting and enacted By-law 2022-010-FI (carried)
• Directed staff to take no position at OLT hearing for 6195 Churchill Drive East, subject to conditions (carried)
• Approved execution of Transfer Payment Agreement for Municipal Modernization Program Intake 3 (carried)
• Directed staff to adhere to provincial regulations on proof of vaccination once relaxed (carried)
• Enacted By-law 2022-009-FR to repeal and replace False Alarm By-law (carried)
• Received WSPL Strategic Plan Accomplishments 2021 report for information (carried)
• Directed staff to communicate recommendations on excess soil regulations to the Province (carried)
• Directed staff to explore trail system expansion with Parks Canada and other stakeholders (carried)

Heritage Advisory Committee

The Heritage Advisory Committee is holding a routine virtual meeting. The agenda includes adopting the minutes from the January 10, 2022 meeting and an update on Heritage Awards. No major decisions or public hearings are scheduled.

• Adoption of January 10, 2022 minutes
• Heritage Awards update

The Heritage Advisory Committee met virtually and handled routine business. It adopted the January 10, 2022 minutes and received a Heritage Awards Update. The committee nominated Michael Rankin and Carol Hughes to serve on the Heritage Awards Program Selection Committee, alongside staff and a volunteer. No other substantive decisions were made.

• Adopted January 10, 2022 minutes (carried)
• Received Heritage Awards Update for information (carried)
• Nominated Michael Rankin and Carol Hughes to Heritage Awards Program Selection Committee (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is reviewing several development applications and updates. The meeting also includes a discussion regarding an amendment to the Council Advisory Committee Procedural By-law.

• Development Application Review: 12379 Woodbine Avenue
• Development Review Update: 54 Ringwood Drive
• Development Review Update: 135 Mostar Street
• Amendment to Council Advisory Committee Procedural By-law 2019-026-RE regarding Town Land Acknowledgement

The Accessibility Advisory Committee received development applications for 12379 Woodbine Avenue, 54 Ringwood Drive, and 135 Mostar Street for information and provided comments to staff. It also directed Councillor Smith to discuss fire exit reviews at 135 Mostar Street with Fire and Emergency Services. The meeting was procedural, with no major decisions beyond these informational items.

• Received Site Plan Application for 12379 Woodbine Avenue for information and provided comments to staff
• Received verbal development review update for 54 Ringwood Drive for information
• Received verbal development review update for 135 Mostar Street for information
• Directed Councillor Smith to discuss fire exit review at 135 Mostar Street with Fire and Emergency Services

Council Meeting

Council will hold a closed meeting at 6 PM, then a regular meeting at 7 PM. They will consider a housing strategy background report, a proposed telecommunications tower, a motion on Highway 48 jurisdiction, and several other items including grants, a condominium exemption, and road improvements.

• Housing Strategy Phase 1 Background Report (DS-001-22) – endorse in principle and proceed to Phase 2
• Proposed telecommunications tower at 5972 Aurora Road – issue Letter of Concurrence subject to conditions
• Motion from Councillor Upton re: potential transfer of Highway 48 jurisdiction from MTO to Town
• 2021 Final Round Town Wide CIP grants totaling $30,947
• North Road dust control reimbursement up to $11,000 plus HST

Council endorsed in principle the Housing Strategy Phase 1 Background Report and directed staff to proceed with Phase 2. It approved $30,947 in final 2021 Community Improvement Plan grants, a letter of concurrence for a telecom tower at 5972 Aurora Road, and a change of address for 220 Busato Drive. Council also directed staff to schedule future regular meetings at 10 a.m. and to reimburse up to $11,000 for dust control on North Road.

• Endorsed Housing Strategy Phase 1 and directed Phase 2 (carried)
• Approved $30,947 in final 2021 CIP grants (carried)
• Directed letter of concurrence for telecom tower at 5972 Aurora Road (carried)
• Approved address change from 220 to 222 Busato Drive (carried)
• Directed future Council meetings at 10 a.m. (carried, recorded vote)
• Approved up to $11,000 reimbursement for North Road dust control (carried)
• Enacted By-law 2022-005-PR for No Stopping on West Lawn Crescent (carried)
• Directed staff to report on Highway 48 jurisdiction transfer (carried)

Council Meeting

Council will consider funding $233,034 plus HST for watermain relocation at Highway 48 and Main Street, and discuss a proposal for a business start-up centre. They will also receive a York Region request for comments on its Official Plan and correspondence about Quebec's Bill 21. The meeting includes routine items like agenda confirmation, minutes adoption, and a closed session.

• Funding $233,034 plus HST from Water Reserves for watermain relocation at Highway 48 and Main Street
• Direct staff to develop concept and business plan for Stouffville Sandbox Centre
• Report back on York Region Official Plan comments by March 23, 2022
• Receive correspondence from Bradford West Gwillimbury against Quebec's Bill 21
• Closed meeting for personal matters and land acquisition

Council approved a program allowing residents to have parking tickets cancelled if they show proof of residence and a receipt from a local restaurant during COVID-19 lockdown restrictions. Council also directed staff to develop a business plan for a start-up and co-working centre, endorsed a motion against Quebec's Bill 21, and funded watermain work at Highway 48 and Main Street.

• Approved parking ticket cancellation program for restaurant patrons during lockdown (carried)
• Directed staff to develop concept and business plan for Stouffville Sandbox Centre (carried)
• Endorsed Bradford West Gwillimbury motion against Quebec's Bill 21 (carried)
• Authorized $233,034 plus HST from Water Reserves for watermain relocation at Highway 48 and Main Street (carried)
• Directed staff to report on York Region Official Plan comments by March 23, 2022 (carried)
• Adopted minutes from four prior meetings (carried)
• Received Stouffville Chamber of Commerce 2022 Business Plan for information (carried)

Committee of Adjustment

The Whitchurch-Stouffville Committee of Adjustment is meeting virtually on January 12, 2022, to consider two applications for minor variances, one on Slaters Road and one on Sandale Road. The committee will also adopt minutes from previous meetings and receive a memorandum regarding an older application file.

• Minor variance application CA-21-45 for 5823 Slaters Road, Vandorf
• Minor variance application CA-21-48 for 86 Sandale Rd., Stouffville
• Memorandum re: Application File No. CA-20-22
• Adoption of minutes for December 8, 2021 and Appeals Committee July 7, 2021

The Committee of Adjustment approved two minor variance applications: one for a new dwelling at 5823 Slaters Road with reduced setbacks and environmental zone permission, and another for a building length increase at 86 Sandale Road. It also revised conditions for a prior consent application (CA-20-22) to extend the deadline to January 26, 2024, due to legislative changes.

• Granted variances for 5823 Slaters Road (rear yard setback, ENV zone dwelling, MDS reduction) with conditions (Carried)
• Granted building length variance to 21.7m for 86 Sandale Road (Carried)
• Revised conditions for CA-20-22, extending fulfillment deadline to January 26, 2024 (Carried)
• Adopted minutes from December 8, 2021, as amended (Carried)
• Adopted minutes from Appeals meeting July 7, 2021 (Carried)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting virtually to discuss two items: the Heritage Awards and a site plan application for 47 Clarke Street. The agenda also includes routine items like adopting minutes and declarations of interest.

• Heritage Awards discussion
• Site plan application SPA21.037, 47 Clarke Street

The Heritage Advisory Committee received updates on the Heritage Awards and a site plan application for 47 Clarke Street, providing comments to staff. The committee confirmed direction for staff to present the Heritage Awards programme at a future Council meeting. No other substantive decisions were made.

• Received Heritage Awards update and directed staff to present programme to Council (carried)
• Received site plan application SPA21.037 for 47 Clarke Street and provided comments (carried)

Special Council Meeting

This is a special council meeting with a largely procedural agenda. The main substantive item is a motion to recess into a closed meeting to discuss a proposed or pending acquisition or disposition of land for municipal purposes. The meeting also includes routine items such as confirming the agenda, declarations of interest, a confirmatory by-law, and adjournment.

• Closed meeting to consider land acquisition or disposition (Municipal Act, Sec. 239(2)(c))
• Confirmatory By-law 2022-___-MS to be read and passed
• Meeting held at Council Chambers, 111 Sandiford Drive

Council authorized the purchase of 6343 Main Street, with funding from Park Trust, and authorized the Mayor and Clerk to sign documents. The decision was made after a closed session, with Councillor Smith declaring an interest and not participating. The meeting was otherwise procedural, including agenda confirmation and a confirmatory by-law.

• Authorized purchase of 6343 Main Street (carried)
• Authorized funding of purchase through Park Trust (carried)
• Authorized Mayor and Clerk to sign acquisition documents (carried)
• Confirmed meeting agenda (carried)
• Passed Confirmatory By-law 2022-002-MS (carried)