Whitchurch-Stouffville public meetings in 2024

Special Council Meeting

The agenda for the Whitchurch-Stouffville Special Council Meeting on 2024-12-23 contains no listed items, descriptions, or attachments. No decisions, proposals, or discussions are detailed in the provided document. The agenda appears to be a placeholder without substantive content.

Council Information Index

This document is a Council Information Index, which is an information package and not a meeting of Council or Committee. It contains correspondence from other municipalities, York Region, and provincial/federal agencies for council review.

• Correspondence from multiple municipalities regarding the redistribution of Provincial Land Transfer Tax and GST for sustainable infrastructure funding
• York Regional Forest SmartCone installation update
• Correspondence from Guelph and Stratford regarding fees for gas utilities using municipal property
• Correspondence from Toronto and Stratford regarding local democracy and cities
• AMO Policy Update on pre-budget messages, conservation authority fees, and energy supply plans

Council Information Index

The Council Information Index is an informational package, not a council meeting. It includes staff correspondence and a range of York Region, municipal, and provincial/federal letters for public comment. Council members may request any item to be placed on a future agenda, but no decisions are made at this session.

• York Region – Automated Speed Enforcement Program
• York Region – Transit Service Changes for Dec 22 2024 and Jan 5 2025
• York Region – Development Charges Deferral for Affordable Rental Buildings policy update
• York Region – Implementation update of the Community Safety and Well‑Being Plan 2022‑2026
• Association of Municipalities of Ontario – Policy update on Homelessness Encampments legislation

Committee of Adjustment

The Committee of Adjustment will consider several minor variance and consent applications for properties at 6165 Vivian Road, 45 Lloyd Street, 130 Westlawn Crescent, 429 Elm Road, 6101 Hillsdale Drive, 6060 Hillsdale Drive, and 11737 McCowan Road. The items are listed for discussion and possible approval. No other business is scheduled.

• Application for Minor Variance (CA-24-44) – 6165 Vivian Road
• Application for Minor Variance (CA-24-47) – 45 Lloyd Street
• Consent and Minor Applications (CA-24-41, CA-24-42 & CA-24-43) – 130 Westlawn Crescent and 429 Elm Road
• Consent and Minor Applications (CA-24-36 & CA-24-37) – 6101 Hillsdale Drive
• Consent and Minor Applications (CA-24-49 & CA-24-50) – 11737 McCowan Road

Council Meeting

The council will approve the final design and move forward with tendering for the joint Fire Station 5‑2 and Paramedic Response Station at 4902 Aurora Road. It will also authorize up to $9.75 million in loan and debenture financing for the project and declare surplus land at 15400 ON‑48. Additional items include a $228,000 funding reallocation to O’Brien Avenue reconstruction, a parking‑lot lease at 6311 Main Street, and a zoning amendment for 6835 Main Street and 447 Loretta Crescent.

• Approve final design and tender for joint Fire Station 5‑2 & Paramedic Response Station at 4902 Aurora Road
• Authorize up to $9.75 million in loans and debentures with the Regional Municipality of York and Infrastructure Ontario for the fire station project
• Reallocate $228,000 from the Lloyd Street Reconstruction project to the O’Brien Avenue Reconstruction project
• Approve lease for municipal parking lot behind 6311 Main Street for $5,315.24 per year plus $18,558.25 past payments
• Approve draft plan of subdivision and zoning by‑law amendment for 6835 Main Street and 447 Loretta Crescent

Council Information Index

This document is a Council Information Index, which is an information package and not a meeting of Council or Committee. It contains correspondence from various municipal, provincial, and federal agencies for council members to review.

• Correspondence regarding the redistribution of Provincial Land Transfer Tax and GST for sustainable infrastructure funding
• Requests for the establishment of an Ontario Rural Road Safety Program from the Township of Champlain, Township of East Garafraxa, and County of Lambton
• AMO policy updates on pre-budget submissions, water advocacy, and a Gender Based Violence Toolkit
• Correspondence from the Town of Kearney regarding critical infrastructure
• ROMA 2025 Conference programming information

Accessibility Advisory Committee

The Accessibility Advisory Committee will receive updates on a customer service desk plan refresh and changes to the CAC Procedural By-law. The committee will also review the meeting schedule for 2025.

• Customer Service Desk Plan Refresh update
• CAC Procedural By-law updates
• 2025 Committee Meeting Schedule

Council Information Index

This document is a Council Information Index, which is an information package and not a meeting of Council or Committee. It contains correspondence from other municipalities and agencies for council members to review.

• Temporary road closure on Ninth Line at Main St for the Dec 7 Holiday Parade
• Correspondence regarding the establishment of an Ontario Rural Road Safety Program
• Requests for redistribution of Provincial Land Transfer Tax and GST for infrastructure funding
• Correspondence regarding Ontario Provincial Police (OPP) billing and costs
• Information on Indigenous Community Awareness Training and Municipal Codes of Conduct workshops

Heritage Advisory Committee

The Heritage Advisory Committee will review a resubmitted heritage permit application for 54 Lloyd Street. It will also discuss a recommendation to designate the William Smith House at 2816 Stouffville Road as a heritage property. Additional items include updates to the CAC procedural by‑law and the 2025 committee meeting schedule.

• Heritage Permit Application – 54 Lloyd Street (resubmission)
• Recommendation for Designation – 2816 Stouffville Road (William Smith House)
• CAC Procedural By‑law Updates
• 2025 Committee Meeting Schedule
• Adoption of Heritage Advisory Committee Minutes from November 4, 2024

Council Information Index

This document is a Council Information Index, which is an information package and not a meeting of Council or Committee. It contains correspondence from York Region, other municipalities, and provincial or federal agencies for council members to review.

• York Region Total Population and Household Estimate (Oct 31)
• Requests from Township of King, Township of Russell, Municipality of Wawa, and Township of Essa regarding redistribution of Provincial Land Transfer Tax and GST
• Resolutions from Township of North Dumfries, Township of Terrace Bay, and Municipality of Val Rita-Harty regarding the Ontario Rural Road Safety Program
• Association of Municipalities of Ontario (AMO) policy updates on 2024 Housing Targets, cybersecurity, and mental health
• Resolutions from Town of Grimsby and Municipality of Wawa urging the government to resume the assessment cycle

Public Planning Meeting

The Council is holding a Public Planning Meeting to review proposed Official Plan and Zoning By-law amendments. The meeting includes a staff report regarding specific properties on Aurora Road and Highway 48.

• Proposed Official Plan and Zoning By-law Amendment Applications (OPA15.001 & ZBA15.008) for 5194, 5208, 5222, and 5232 Aurora Road
• Proposed Official Plan and Zoning By-law Amendment Applications (OPA15.001 & ZBA15.008) for 5288, 15300, 15310, and 15322 Highway 48

Council Meeting

The council will extend the draft plan approval for the Bloomington South subdivision (File No. 19T83.015) by one year to March 2, 2026. It will receive a report on the West Lawn Crescent and Millard Street roundabout enhancements. It will adopt several by‑laws, including a heritage designation for 15336 Ninth Line, an addressing by‑law for 27 Elmvale Boulevard, and an amendment to the development charges by‑law to add growth studies.

• Extend Draft Plan Approval for Subdivision File No. 19T83.015 (Bloomington South) to March 2 2026 (Item 8.3).
• Approve 2024 Development Charge Update Study and amend Development Charges By‑law 2024‑137‑FI to add growth studies (Item 8.5).
• Amend By‑law 97‑88‑MU to designate 15336 Ninth Line (Churchill Baptist Church) as having cultural heritage value (Item 11.1).
• Adopt addressing By‑law 2024‑136‑RD for building numbers at 27 Elmvale Boulevard (formerly part of 29 Elmvale Blvd) (Item 11.2).
• Direct staff to prepare an amendment to the AMPS By‑law 2024‑039‑RE for consideration at the December 11, 2024 meeting (Item 8.1).

Council Information Index

The Council Information Index is an informational package, not a council meeting. It presents staff correspondence and a series of inter‑municipal items, including motions and resolutions from neighboring towns and regional bodies. Council members may request any of these items for future agenda discussion, but no decisions are made at this time.

• Town of Aurora – Motion – Fair Share
• Township of McGarry – Establishment of an Ontario Rural Road Safety Program
• Township of McGarry – Request redistribution of Provincial Land Transfer Tax and GST
• Association of Municipalities of Ontario – Land Use Planning Training for Elected Officials
• Ontario's Big City Mayors – Motion in support of SolvetheCrisis.ca campaign

Committee of Adjustment

The Committee of Adjustment is meeting to review a minor variance application and adopt previous meeting minutes. The primary item of business involves a property on Vivian Road.

• Minor Variance application CA-24-44 for 6165 Vivian Road

Council Information Index

The Town of Whitchurch-Stouffville provides a Council Information Index that is an informational package, not a council meeting. It includes staff correspondence and a series of municipal, provincial and regional correspondence items for public comment. No decisions or votes are scheduled at this session.

• Municipality of Wawa – Support Green Roads Pilot Project
• Town of Parry Sound – Request province to implement a Rural Road Safety Program
• Township of North Glengarry – AMCTO recommendations for updates to the Municipal Elections Act
• Township of Puslinch – Council Resolution No.2024-378 on Provincial Projects and Excess Soil Management
• Town of Midland – Letter to Premier regarding sustainable funding for small urban municipalities

Council Meeting

The council will consider and act on several items, including approving a lease agreement for a modular daycare facility at 110 Weldon Rd. It will also adopt zoning by-law amendments for properties at 6835 Main Street and 447 Loretta Crescent, and extend a temporary use by-law for 2005 Bethesda Road. Additional actions include supporting a Minister’s Zoning Order request for 120 Lake Woods Drive and adopting a motion to update the town’s flag policy and approve symbolic lighting for Violence Against Women Day.

• Approve lease agreement for Country Casa Montessori daycare at 110 Weldon Rd. (Report No. CS-010-24)
• Approve By-law 2024-126-ZO amending the Comprehensive Zoning By-law for 6835 Main St and 447 Loretta Crescent (Report No. DS-052-24)
• Approve By-law 2024-132-ZO extending temporary use zoning at 2005 Bethesda Road (Report No. DS-054-24)
• Support request for a Minister’s Zoning Order for 120 Lake Woods Drive (Report No. DS-053-24)
• Adopt member motion to update flag policy and approve symbolic lighting for Violence Against Women Day (Member Motion)

Public Planning Meeting

The Public Planning Council will consider two zoning by‑law amendment proposals: DS‑056‑24 for 4597 Aurora Road (ZBA22.014) and DS‑057‑24 for 15021 Woodbine Avenue (ZBA24.010). Public and agency comments on each proposal will be referred to staff for inclusion in a future report. The meeting also includes adoption of the September 25, 2024 minutes and a confirmatory by‑law.

• DS‑056‑24 Proposed Zoning By‑law Amendment and Plan of Subdivision for 4597 Aurora Road (ZBA22.014)
• DS‑057‑24 Zoning By‑law Amendment at 15021 Woodbine Avenue to permit industrial office and warehouse use (ZBA24.010)
• Adoption of Public Planning Meeting minutes from September 25, 2024
• Confirmatory By‑law
• Public comments on the agenda items

Committee of Adjustment

The Whitchurch‑Stouffville Committee of Adjustment will meet to adopt the October 9, 2024 minutes and acknowledge Indigenous land. The primary agenda item is a minor variance application (CA‑24‑48) for the property at 29 Elmvale Boulevard. No decisions are recorded in the agenda; the committee will discuss the application at this meeting.

• Application for Minor Variance (CA‑24‑48) – 29 Elmvale Boulevard
• Adoption of Committee of Adjustment minutes – October 9, 2024

Heritage Advisory Committee

The Heritage Advisory Committee will review two heritage permit applications: HP24.002 for 70 Burkholder Street and HP24.003 for 54 Lloyd Street. The committee will also discuss a historical plaque for the Sanders Block at 6286‑6292 Main Street and consider updates to the CAC Procedural By‑law. Additional items include setting the 2025 committee meeting schedule and an invitation to the Township of Scugog Residential HCD.

• Heritage Permit Application HP24.002, 70 Burkholder Street
• Heritage Permit Application HP24.003, 54 Lloyd Street
• Historical Plaque for Sanders Block – 6286‑6292 Main Street
• CAC Procedural By‑law Updates
• 2025 Committee Meeting Schedule

Council Information Index

The Council Information Index is an informational package, not a council meeting, and contains no items scheduled for decision. It includes staff correspondence and several pieces of correspondence from York Region, the federal government, and municipal associations for the council’s information. Council members may request any of these items for future discussion, but none are being acted upon at this time.

• York Region – Actions to Increase Affordable and Community Housing Supply
• York Region – 2024-2027 Agriculture and Agri-Food Sector Strategy
• York Region – Development Charges Deferral Policy for Large Office Buildings
• Government of Canada – Consultations on the Taxation of Vacant Lands
• Ontario Good Roads Association – Establishment of an Ontario Rural Road Safety Program

Council Information Index

The Council Information Index is an informational package, not a council meeting. It shares staff and regional correspondence for public comment, including a notice that York Region Transit service changes will take effect on Sunday, November 3 2024. The agenda also lists letters and resolutions from other municipalities for residents to review.

• York Region, Transit (YRT) service changes will take effect on Sunday, November 3, 2024
• Northumberland County resolution supporting public sector salary disclosure
• Municipality of St Charles – Asset Retirement Obligation
• Municipality of St Charles – Green Roads Pilot Project
• Municipality of St Charles – Sustainable Funding for OPP in Small Rural Municipalities

Council Information Index

The Council Information Index is an information package, not a Council meeting. It includes staff correspondence and several external correspondences from York Region, other municipalities, and provincial/federal agencies. No items are selected for action or discussion at this meeting.

• York Region – Total Population and Household Estimate Q3 (attachment)
• Township of Smiths Falls – Updates to the Municipal Elections Act (attachment)
• Township of McGarry – Updates to the Municipal Elections Act (attachment)
• Township of Georgian Bluffs – Solve the Crisis Campaign to Address Homelessness and Mental Health (attachment)
• AMO Policy Update – Province to Introduce Legislation Governing Bicycle Lanes (attachment)

Council Meeting

The council will vote on several contracts and by‑law changes, including a $502,600 annual sidewalk winter maintenance and windrow clearing contract with Todd Brothers Contracting Limited. It will also approve a $60,120 per‑year telephone services contract with Bell Canada and adopt by‑laws for the Official Plan amendment, the Village of Stouffville Advisory Committee terms of reference, and a new street name on Woodbine Avenue. Additional items include approval of the Housing Action Plan and acceptance of a $1,604,380 in‑kind contribution for the Community Benefits Charge at 5945 Main Street.

• Sidewalk Winter Maintenance & Windrow Clearing contract: $502,600 annual cost (Todd Brothers Contracting Limited)
• Telephone Services contract: $60,120 per year for five years (Bell Canada Inc.)
• Automated Speed Enforcement Program – approval to install speed cameras
• Housing Action Plan approved and resubmitted to CMHC for Housing Accelerator Fund
• LivGreen in‑kind contribution valued at $1,604,380 for CBC at 5945 Main Street

Council Information Index

This document is an information package and not a meeting of Council or Committee. It contains correspondence from other municipalities and government agencies for council review.

• Correspondence from Township of Springwater and Township of Puslinch regarding the AMO OMA Joint Health Resolution Campaign
• Correspondence from Town of Halton Hills regarding Provincial Updates to the Municipal Elections Act
• Correspondence from Township of Nairn and Hyman opposing the transportation of Naturally Occurring Radioactive Material (NORM)
• Correspondence from Township of Puslinch regarding The Canada Community-Building Fund
• Correspondence from Township of Tillsonburg regarding funding for Southwest Community Transit

Committee of Adjustment

The Committee of Adjustment will adopt the September 18, 2024 meeting minutes. It will then consider Application CA‑24‑40, a minor variance request for the property at 3036 St. John’s Side Road. No other agenda items are listed.

• Adopt Committee of Adjustment minutes from September 18, 2024
• Application for Minor Variance (CA‑24‑40) – 3036 St. John’s Side Road

Heritage Advisory Committee

The Whitchurch‑Stouffville Heritage Advisory Committee meets on October 7, 2024 to consider heritage matters. The committee will examine a heritage permit application for 6162 Main Street and a proposed amendment to By‑law 97‑88‑MU affecting the Churchill Baptist Church at 15336 Ninth Line. It will also adopt the minutes from its September 9, 2024 meeting.

• Heritage permit application for 6162 Main Street
• Proposed amendment to By‑law 97‑88‑MU for 15336 Ninth Line – Churchill Baptist Church
• Adoption of Heritage Advisory Committee minutes from September 9, 2024

Council Information Index

This document is a Council Information Index, which is an information package and not a meeting of Council or Committee. It contains correspondence and notices for council members to review.

• Notice of construction for Ballantrae Water Supply Upgrades from York Region
• York Region decisions on 2024 Speed Limit Revisions
• York Region update on the Paramedic Services Master Plan 2021-2031
• York Region update on the Medical Priority Dispatch System implementation for November 2024
• Correspondence from other municipalities regarding physician shortages, nicotine pouches, and rideshare services

Accessibility Advisory Committee

The Accessibility Advisory Committee will consider the CAPP Phase 2 (SPA) application for the property at 100 Norman Jones (reference PRE21.049). The meeting also includes routine items such as adopting the August 1, 2024 minutes and other procedural matters. No decisions or vote outcomes are recorded in the agenda.

• CAPP Phase 2 (SPA) application for 100 Norman Jones (PRE21.049) – includes site plan, architectural package, grading plan, exterior lighting
• Adoption of Accessibility Advisory Committee minutes from August 1, 2024

Council Meeting

The council approved a consent agenda that includes an Official Plan amendment (No. 167) and a Zoning By‑law amendment for parcels at 5262, 5270, 5286, 5318 Main Street and 12371 Highway 48. It also authorized the conveyance of lands at 4721 and 5061 Stouffville Road from Times 4750 Inc. for a future trail and adopted a member motion to issue a Request for Tender for rail‑crossing safety upgrades at Hoover Park Drive and Reeves Way Boulevard. Additional by‑laws on council appointments, committee procedures, animal sheltering and health‑and‑safety certification were also adopted.

• Adopt Official Plan Amendment No. 167 for Main Street and Highway 48 parcels (DS‑047‑24)
• Amend Zoning By‑law 2010‑001‑ZO for the same parcels (DS‑047‑24)
• Authorize conveyance of lands at 4721 and 5061 Stouffville Road for a future trail (DS‑046‑24)
• Approve Member Motion to issue a Request for Tender for rail‑crossing safety upgrades at Hoover Park Drive and Reeves Way Boulevard (referencing $250 K budget)
• Endorse the Infrastructure Health and Safety Management System (COR) for construction contracts (EPW‑017‑24)

Council Information Index

The Council Information Index is an informational package, not a council meeting. It includes staff correspondence, York Region population and household estimates, and a series of correspondences and resolutions from other municipalities and provincial/federal bodies. No items are scheduled for decision at this session.

• York Region – Population and Household Estimates for York Region (attachment)
• Township of Amaranth – Provincial Updates to the Municipal Elections Act (attachment)
• Municipality of Casselman – Resolution to support AMCTO provincial updates to the Municipal Elections Act (attachment)
• Municipality of East Ferris – Resolution – Combined ROMA/AMO Annual Conference (attachment)
• Tay Valley Township – Resolution for public sector salary disclosure (attachment)

Public Planning Meeting

The Town of Whitchurch-Stouffville Council will consider a staff report regarding the limitation of office uses and the introduction of new uses on Main Street between Albert Street and Park Drive. The meeting will also adopt minutes from previous public planning sessions.

• Review of office use limits on Main Street (File No. ZBA24.007)
• Adoption of Public Planning Meeting Minutes - June 5, 2024
• Adoption of Public Planning Meeting Minutes - June 19, 2024
• Council Chambers at 111 Sandiford Drive
• Meeting held Wednesday, September 25, 2024 at 7:00 p.m.

Council Meeting

Council is deciding on proposed user fees and charges for 2025 and amendments to the 2025 budget timetable under Strong Mayor powers. The body is also considering by-law amendments for short-term rentals and community safety zones. Additionally, staff are seeking direction to apply for sport and recreation infrastructure funding.

• Proposed 2025 User Fees and Charges (Report No. FI-012-24)
• Short-Term Rental By-law Amendment (By-law 2024-109-LI)
• Amendments to Community Safety Zones on Town roads adjacent to schools and parks (By-law 2024-110-TR)
• Applications for Community Sport and Recreation Infrastructure Fund Stream 1 and Stream 2
• Establishment of an Insurance Claim Reserve (Report No. FI-014-24)

Council Information Index

This document is a Council Information Index (CII), which is an information package and not a meeting of Council or Committee. It provides correspondence and resolutions from other municipalities and agencies for council members to review.

• Town of Georgina resolution for Ontario Long Service Medals
• Town of Tillsonburg cellular coverage resolution letter
• Municipality of Tweed AMO resolution regarding Canada Community-Building Funds
• Township of Hilliard support resolution for Tweed sustainable funding
• City of Kitchener resolution for Renovictions and Safe and Adequate Housing

Committee of Adjustment

The Committee of Adjustment will review three applications: two minor variance requests (CA-24-35 and CA-24-39) and one consent application (CA-24-38). The requests involve properties at 4228 Vivian Road, 12891 Highway 48, and 15018 & 14994 Highway 48. The committee will discuss and decide on these items at the September 18 meeting.

• Minor variance application CA-24-35 for 4228 Vivian Road
• Minor variance application CA-24-39 for 12891 Highway 48
• Consent application CA-24-38 for 15018 & 14994 Highway 48

Council Information Index

The Council Information Index (CII) is an informational package, not a Council or Committee meeting. It includes staff correspondence and a series of inter‑municipal and provincial/federal correspondence items. Council members may request items from the CII to be placed on a future agenda, but no items are being acted on today.

• Brudenell, Lyndoch and Raglan Township – Regulations for the Importation and Safe Use of Lithium‑ion Batteries (attachment)
• Brudenell, Lyndoch and Raglan Township – Immediate Action Needed To Support Ontario's Forest Sector (attachment)
• Tay Valley Township – Resolution: Province Removes Wetlands Protection for Eastern Ontario (attachment)
• City of Stratford – Requesting the Province to Support Family Physicians (attachment)
• Association of Municipalities of Ontario – Watchfile (attachment)

Council Meeting

The council will review and vote on a proposed amendment to the Comprehensive Zoning By-law that applies a site‑specific zone to 6745 Main Street. Additional items include updates to the Committee of Adjustment composition, an AMO policy motion on municipal fiscal sustainability, and a member motion urging changes to federal/provincial childcare quotas. Several by‑laws covering addressing, parking, traffic, voting methods, and procedural matters will also be considered.

• Proposed Zoning By‑law Amendment (File No. ZBA20.010) for 6745 Main Street – DS‑044‑24
• By‑law 2024‑098‑RD to assign building numbers on 32 Montreal Street
• By‑law 2024‑103‑PR to amend parking regulations (No Parking Stalwart Industrial)
• By‑law 2024‑106‑RE amendment to Procedural By‑law 2022‑131‑RE for council‑appointed committees
• Member Motion requesting federal and provincial adjustment of childcare For‑Profit/Not‑For‑Profit quotas

Council Information Index

The Council Information Index package will review staff correspondence and a series of municipal, provincial and federal letters. Items include a York Region notice of a road closure on Woodbine Avenue, a Kirkland Lake resolution on exotic animals, and updates from the Association of Municipalities of Ontario on elections, energy procurement and supportive housing. No decisions are scheduled; the package is for informational purposes only.

• York Region notice of road closure, Woodbine Avenue, Town of Whitchurch-Stouffville
• Town of Kirkland Lake resolution on exotic animals
• City of Quinte West AMCTO updates to the Municipal Elections Act
• AMCTO 2025 Conference call for workshop sessions and speakers
• AMO policy update on energy procurements and supportive housing event

Heritage Advisory Committee

The Heritage Advisory Committee will review several heritage matters. It will update the town on the Whitchurch‑Stouffville Heritage Awards, approve commemorative plaques for 22 Montreal Street and 196 Second Street, consider a request to remove 6727 Main Street from the Heritage Inventory, and discuss a recommendation to designate 5387 Main Street (the Wideman House) as a heritage property.

• Heritage Awards update (presentation by Melissa Vella Singh)
• Approval of commemorative plaque for 22 Montreal Street
• Approval of commemorative plaque for 196 Second Street
• Request to remove 6727 Main Street from the Heritage Inventory
• Recommendation to designate 5387 Main Street (Wideman House) as a heritage property

Council Meeting

This meeting is a closed session to discuss personal matters, employee negotiations, and council education. No public items are scheduled.

• Recommendation for Council-Appointed Committee (CM-010-24)
• Revised Bargaining Mandate for WSPFFA (CM-011-24)
• Council Education and Training Session
• Council Procedural By-law and Chambers Technology Upgrades
• Council Code of Conduct Education

Council Information Index

The Council Information Index is an informational package, not a Council meeting. It includes staff and public correspondence from York Region, other municipalities, and provincial/federal agencies. No items are selected for discussion or decision at this time.

• York Region – July 31, 2024 total population and household estimate (PDF)
• City of Markham – Development Services Committee Community Notice (PDF)
• Township of Russell – Resolution to support AMCTO updates to the Municipal Elections Act (PDF)
• Town of Plympton‑Wyoming – Support for City of Quinte West for Canada Community Building Fund (PDF)
• City of Brantford – Legislative amendments to improve municipal codes of conduct (PDF)

Council Information Index

The Council Information Index (CII) is an informational package, not a council meeting. It includes staff correspondence and a series of letters and notices from York Region, neighboring municipalities, and provincial/federal bodies. No items are scheduled for decision at this session; the material is for staff and public awareness.

• York Region – Notice of Amendment to the Water and Wastewater Master Plan
• Town of Grimsby – Resolution to increase funding for public libraries and community museums
• Town of Essex – Letter declaring intimate partner violence an epidemic in Ontario
• Township of Stirling-Rawdon – Public sector salary disclosure
• Township of Nairn and Hyman – Notice of radioactive material being transported to the township

Council Information Index

The Council Information Index is an informational package, not a council meeting. It includes staff correspondence and a series of municipal, regional and provincial letters and notices. Items include York Region's amendment to the Water and Wastewater Master Plan, a YRT service change notice, and several municipalities' letters supporting health and community initiatives. No decisions are being taken at this session.

• York Region – Notice of Amendment for Water and Wastewater Master Plan
• York Region – YRT September Service Change Notice
• Town of Bradford West Gwillimbury – Correspondence on AMO/OMA Joint Health Resolution Campaign
• Township of Lake of Bays – Request to recognize physician shortage
• Association of Municipalities of Ontario – Policy update on homelessness and opioids

Committee of Adjustment

The Committee of Adjustment is meeting to consider several applications for minor variances and one application for consent. The body will also review a memorandum regarding a change of conditions for a previous consent application.

• Minor Variance (CA-24-24) and Consent (CA-24-25) for 5901 & 5907 Lakeshore Road
• Minor Variance (CA-24-32) for 30 Ratcliff Drive
• Minor Variance (CA-24-33) for 3179 Vandorf Side Road
• Minor Variance (CA-24-34) for 448 Watson Drive
• Minor Variance (CA-24-31) for 13873 Hwy 48

Council Information Index

The August 12, 2024 Council Information Index is an informational package, not a Council meeting. It provides staff correspondence and several external letters and reports for council members' awareness. No items are scheduled for decision or vote at this session.

• Staff correspondence
• York Region correspondence
• Letter from Brudenell, Lyndoch and Raglan Township urging prompt resumption of the assessment cycle
• Association of Municipalities of Ontario policy update on municipal infrastructure, gender‑based violence and unlicensed event spaces
• AMCTO 2025 conference proposal call for workshop sessions and speakers

Council Information Index

The Council Information Index is an informational package, not a Council meeting. It provides staff correspondence and a series of letters, resolutions and policy updates from other municipalities, York Region and provincial agencies. No items are selected for action at this time.

• Township of Schreiber – Letter on wastewater dechlorination
• Township of Pelee – Letter of support for phasing out water testing
• Municipality of Wawa – Resolution of support regarding asset retirement obligations
• Association of Municipalities of Ontario – Policy update on Social and Economic Prosperity Review
• Association of Municipalities of Ontario – Launch of AMO's Workforce Development Project Roadmap

Accessibility Advisory Committee

The Whitchurch‑Stouffville Accessibility Advisory Committee will consider grant applications intended to fund accessibility improvements in the community. The committee will also discuss the proposed 401 Baker Hill play site and the Aspen Parkette project, reviewing concept images and equipment lists. Routine business includes adopting the July 11, 2024 meeting minutes and other procedural items.

• Grant applications to fund accessibility within the community
• 401 Baker Hill Play Site concept images and equipment list
• Aspen Parkette plans (Annex H Chart)
• Adoption of Accessibility Advisory Committee minutes – July 11, 2024
• Procedural items: call to order, land acknowledgement, public comments

Council Information Index

The Council Information Index is an informational package, not a council meeting. It includes staff correspondence, a York Region notice of construction on Bloomington Road, and several pieces of correspondence from municipal, regional, and provincial bodies. No decisions or votes are recorded for this agenda.

• York Region – Notice of Construction on Bloomington Road
• Municipal Engineers Association – Ontario Provincial Standards letter
• Lake Simcoe Region Conservation Authority – Board of Directors meeting short agenda
• Bradford West Gwillimbury – Ontario Long Service Medals resolution
• Toronto and Region Conservation Authority – 2023‑2024 policy consultation submission

Council Information Index

The Council Information Index is an information package, not a council meeting, and contains items for staff and public awareness only. It includes a York Region notice of construction on Bloomington Road, a notice that PRESTO is now available in Apple Wallet, and mid‑year population and household estimates. Additional items are resolutions and correspondence from other municipalities and provincial/federal agencies. No decisions or votes are taken at this session.

• York Region – Notice of Construction on Bloomington Road, Town of Whitchurch‑Stouffville
• York Region – PRESTO now available in Apple Wallet for transit customers
• York Region – June 30 2024 mid‑year total population and household estimates
• Township of Larder Lake – Council Resolution for Social and Economic Prosperity Review
• City of Brantford – Home Heating Sustainability Resolution

Council Information Index

The July 15, 2024 Council Information Index is an informational package, not a council meeting. It includes staff correspondence and a series of items from other municipalities, provincial agencies and the Association of Municipalities of Ontario. Each item is accompanied by attachments and an opportunity for public comments. No decisions or votes are recorded in this agenda.

• Township of Emo – Operational Budget Funding
• Township of Emo – Request to Province of Ontario for new fiscal framework
• Municipality of Central Manitoulin – Public Health phasing out free water testing
• Tay Valley Township – Request for support of national basic income
• Association of Municipalities of Ontario – Policy update, resolution campaign, and advocacy updates

Accessibility Advisory Committee

The committee will review the March 7, 2024, meeting minutes and receive an update on the site plan control application for 180 Mostar Street. Members will also discuss accessibility at the Stouffville Leisure Centre Pool and potential funding initiatives like the RBC Foundation Community Infrastructure Fund.

• Site plan control update for 180 Mostar Street
• Discussion on accessible changeroom and ceiling at Stouffville Leisure Centre Pool
• Review of funding initiatives, such as the RBC Foundation Community Infrastructure Fund
• Discussion regarding York Region's 2024 National AccessAbility Week Forum
• Adoption of March 7, 2024, meeting minutes

Committee of Adjustment

The Committee of Adjustment will consider several applications for minor variances and consents. These items involve properties on Warden Avenue and Balson Boulevard. The meeting also includes the adoption of minutes from June 12, 2024.

• Minor variance (CA-24-30) at 14467 Warden Avenue
• Minor variance (CA-24-21) at 25 Balson Boulevard
• Consent application (CA-24-22) at 25 Balson Boulevard
• Minor variance (CA-24-28) at 17360 Warden Avenue
• Consent application (CA-24-29) at 17360 Warden Avenue

Heritage Advisory Committee

The committee is reviewing a recommendation for the heritage designation of 6328 Main Street. Members will also discuss updates to the Whitchurch Stouffville Heritage Awards and consider approving commemorative plaques for 34 Victoria Street and 18 Albert Street.

• Recommendation for designation of 6328 Main Street
• Whitchurch Stouffville Heritage Awards updates
• Commemorative plaque approval for 34 Victoria Street
• Commemorative plaque approval for 18 Albert Street

Council Information Index

This document is a Council Information Index, which serves as an information package rather than a meeting for Council decisions. It contains various updates from York Region and correspondence from other municipalities regarding housing, infrastructure, and public services.

• York Region Housing Solutions 2023 Progress Report
• Notice of intersection improvements in Stouffville
• York Region 2024 to 2027 Homelessness Service System Plan
• York Region 2023 Paramedable Response Time Performance Plan Results
• AMO advocacy on homelessness, opioids, and water infrastructure

Council Information Index

This document is an information package rather than a formal meeting of Council or Committee. It contains various pieces of correspondence from other Ontario municipalities and agencies for review. The items cover topics such as infrastructure funding, water testing updates, and battery safety regulations.

• Bonnechere Valley resolution to increase infrastructure funding
• New Tecumseth update on phasing out free water testing for private wells
• St Catharines Green Roads Pilot Project information
• Regulations for the importation and safe use of lithium-ion batteries
• Association of Municipalities of Ontario (AMO) Watchfile update

Council Meeting

The Council met to review the 2023 audited financial statements and discuss voting methods for the 2026 election. Key decisions included implementing new development charge rates and allocating $110,000 for a water service vehicle. The meeting also addressed energy conservation plans and zoning amendments.

• Implementation of full 100% development charge rates effective July 1, 2024
• $110,000 for the replacement of a specialty water/wastewater service vehicle
• Authorization of internet and paper ballot voting for the 2026 municipal election
• Removal of the holding symbol at 211 Sam Miller Way
• Adoption of the Town Energy Conservation and Demand Management Plan

Council Information Index

This Council Information Index is an information package rather than a formal meeting of Council or Committee. It contains correspondence from York Region and other municipalities regarding construction, population estimates, and funding resolutions.

• Construction notice for Bloomington Road and Stouffville Road
• York Region population and household estimates
• Tweed resolution on OPP funding
• West Nipissing support for Champlain Bridge replacement
• Northumberland County correspondence regarding justice and infrastructure

Public Planning Meeting

This meeting includes discussions regarding proposed Official Plan and Zoning By-law amendments for 6031 and 6037 Main Street. The agenda also features a zoning by-law amendment application for 6460 Main Street. Council will refer all public and agency comments from these items to staff for inclusion in future reports.

• Official Plan and Zoning By-law Amendment - 6031 and 6037 Main Street
• Zoning By-law Amendment application – 6460 Main Street

Council Meeting

Council is deciding on zoning by-law amendments to allow additional residential units town-wide and reviewing several subdivision approvals. The meeting includes updates on regional crime trends and a proposed asset management plan for non-core assets.

• By-law 2024-078-ZO to implement regulations for Additional Residential Units
• Draft plan approval and zoning amendment for 5731 Bethesda Road
• Revision to Draft Plan of Subdivision for 12131 Woodbine Avenue
• Extension of draft approval for subdivision at 11776 Highway 48
• Proposed parking exemptions for Brown Lane and Betula Gate

Council Information Index

This Council Information Index is an information package rather than a formal meeting of Council or Committee. It contains notices regarding York Region construction on Woodbine Avenue and various municipal correspondences. Included items cover topics such as water testing, cemetery management, and the Homeowner Protection Act.

• Notice of construction and road closure for Woodbine Ave
• Resolutions regarding the phase-out of free well water testing
• Town of Tweed Exotic Animal Resolution
• AMO policy update on Bill 200, Homeowner Protection Act
• Correspondence regarding national fire fighting strategy

Mock Council Meeting

The provided text contains only software interface elements and boilerplate information for a meeting on June 12, 2024. There are no specific agenda items, discussions, or decisions listed in this document.

Committee of Adjustment

The Whitchurch-Stouffville Committee of Adjustment will consider several applications for minor variances and land consent. The agenda includes a memorandum regarding a consent file for 12184 Tenth Line. The committee will also adopt minutes from the May 8, 2024 meeting.

• Minor variance application for 2327 Bethesda Rd.
• Consent application for 56 Rose Avenue
• Minor variance application for 49 Connor Drive
• Minor variance application for 15 Woodlot Court
• Memorandum regarding consent file CA-22-14 at 12184 Tenth Line

Council Information Index

The Council Information Index is an information package and not a meeting of Council or Committee. It contains correspondence from York Region, King Township, and Brudenell, Lyndoch and Raglan Township.

• York Region notice of construction for the Stouffville Groundwater Monitoring Well
• King Township notice of passing of a Zoning By-law Amendment
• Brudenell, Lyndoch and Raglan Township letter of support regarding mental health and addictions

Council Meeting

Council will vote to adopt the 2024 Transportation and Water/Wastewater Master Plans. The agenda also includes establishing new Heritage Conservation Districts and discussing development charge deferrals for affordable rental buildings. Additionally, members will consider a motion regarding ground-floor office use on Main Street.

• Adoption of 2024 Transportation Master Plan
• Adoption of 2024 Water and Wastewater Master Plan
• Establishment of Heritage Conservation Districts for Church Street, O'Brien Avenue, and Main Street West
• By-law to establish 2024 rates and taxes
• Motion to study prohibiting ground-floor office use on Main Street

Public Planning Meeting

The Public Planning Meeting will discuss the Community Benefits Charge Strategy and By-law. Council intends to refer all public and agency comments on this report back to staff for a future report. The agenda also includes the adoption of minutes from May 15, 2024.

• Community Benefits Charge Strategy and By-law (Report DS-028-24)
• Adoption of May 15, 2004, Public Planning Meeting minutes
• Reading of Confirmatory By-law 2024-0XX-MS