Whitchurch-Stouffville public meetings in 2025

Council Information Index

The Council Information Index is an information package, not a meeting of Council. It includes staff correspondence and a range of municipal letters and resolutions, many of which address Bill 68 and the proposed consolidation of Ontario’s conservation authorities. No items are selected for discussion or decision at this time.

• City of Hamilton – Letter to municipalities on drowning prevention and swim safety in Ontario
• Township of Nairn and Hyman – Support for steel and lumber sectors
• Township of Nairn and Hyman – Support request for nation‑building improvements to Highway 1117
• Multiple municipal resolutions concerning Bill 68 and consolidation of Ontario’s conservation authorities
• Toronto Region Conservation Authority – Correspondence on proposed regional consolidation of conservation authorities

Committee of Adjustment

The Committee of Adjustment will consider two development applications: an Application for Consent for 11760 Woodbine Avenue (files CA-23-05 and CA-25-53) and an Application for a Minor Variance for 4260 Faulkner Avenue (file CA-25-51). The meeting also includes standard procedural items such as call to order, land acknowledgement, declaration of pecuniary interest, adoption of the November 27, 2025 minutes, and adjournment.

• Application for Consent – 11760 Woodbine Avenue (CA-23-05 & CA-25-53)
• Application for Minor Variance – 4260 Faulkner Avenue (CA-25-51)

The Committee of Adjustment approved the minutes from the November 27, 2025 meeting. It approved Consent Applications CA-23-05 and CA-25-53 with staff‑report conditions, waived the fee for CA-25-53, and approved Minor Variance Application CA-25-51 with conditions. All motions were carried.

• Approved November 27, 2025 Committee minutes (Carried)
• Approved Consent Applications CA-23-05 and CA-25-53, subject to staff conditions (Carried)
• Waived Application and Administrative Fees for CA-25-53 (Carried)
• Approved Minor Variance Application CA-25-51, subject to staff conditions (Carried)

Council Information Index

The Council Information Index is an informational package, not a meeting. It includes staff correspondence, regional council decisions, and municipal resolutions for review. No items are slated for council action at this time.

• Regional Council Decision – 2025 Servicing Capacity Assignment
• Regional Council Decision – 2024 Paramedic Response Time Performance Plan Results
• Town of Newmarket Resolution – All‑ways Interchange at Highway 404 and Mulock Drive
• Town of Ingersoll – Conservation Authority Consolidation
• County of Brant – Letter Regarding Provincial Decision on Automated Speed Enforcement

Council Information Index

This is an information package and not a meeting of Council or Committee. Members of Council may request in writing that an item be included on the next appropriate Council agenda as 'Action Items Requiring Separate Discussion'.

• Staff Correspondence
• York Region Correspondence
• York Region Municipalities Correspondence
• Other Municipalities Correspondence
• AMO Education Workshops and Conferences

Village of Stouffville Advisory Committee

The Village of Stouffville Advisory Committee will review updates on the downtown revitalization and Edward Street reconstruction. It will hear the Economic Development Officer’s report and consider the schedule for the 2026 VSAC meetings. The committee will also adopt the minutes from the November 10, 2025 meeting and address any new or other business.

• Downtown Revitalization and Edward St Reconstruction updates
• Economic Development Officer Report
• 2026 VSAC Committee Meeting Schedule
• Adoption of November 10, 2025 Advisory Committee minutes
• New/Other Business

The committee adopted the November 10 minutes and received updates on downtown revitalization and the Economic Development Officer report. It approved the 2026 VSAC meeting schedule. It recommended staff submit a third‑party request for a road closure to host a Main Street car show, and asked staff to provide a cost update on the event at the January 2026 meeting.

• Adopted November 10, 2025 minutes (Carried)
• Received Downtown Revitalization and Edward St reconstruction update (Carried)
• Received Economic Development Officer report (Carried)
• Approved 2026 VSAC Committee meeting schedule (Carried)
• Recommended staff submit third‑party road‑closure request for Main Street car show (Recommended)
• Recommended staff provide financial cost update for car show at Jan 2026 meeting (Recommended)

Council Meeting

Council will discuss the adoption of an Affordable Housing Community Improvement Plan and a new Cemetery By-law. The meeting includes updates on the 2026 municipal election and the Civic Square Expansion Project.

• Approval of Affordable Housing Community Improvement Plan for the Urban Area of the Community of Stouffville
• Zoning By-law Amendment to rezone 5262 and 5272 Aurora Road to General Commercial Exception Eighteen [CG(18)]
• Notice of Intent to Designate 30 Automall Boulevard under the Ontario Heritage Act
• Referral of a new draft Cemetery By-law to a public review and comment period
• Addressing By-laws for 431 Baker Hill Blvd and Edward Street (157, 161, 183)

Council formally reprimanded Councillor Upton for conduct described in the Integrity Commissioner’s report, suspended his remuneration for 90 days, required him to attend harassment‑discrimination training at his own expense, and ordered a public apology and virtual‑only staff interactions for the remainder of his term. The council also amended the by‑law to transfer Deputy Mayor duties to Councillor Kroon.

• Formal reprimand of Councillor Upton (Carried)
• Suspend Councillor Upton’s remuneration for 90 days (Carried)
• Require Councillor Upton to attend harassment‑discrimination training at his own expense (Carried)
• Recommend Councillor Upton deliver a private written apology (Carried)
• Order Councillor Upton to deliver a public apology in open Council (Carried)
• Mandate virtual‑only interactions between Councillor Upton and staff for the rest of the term (Carried)
• Amend by‑law to transfer Deputy Mayor responsibilities to Councillor Kroon (Carried)
• Approve Affordable Housing Community Improvement Plan for the Urban Area of Stouffville (Carried)

Council Information Index

The Council Information Index is an informational package, not a meeting of Council. It distributes staff and regional correspondence, including York Region transit service changes for Dec 21 2025 and Jan 4 2026, and resolutions from neighboring municipalities on topics such as salt management, veteran income support, and environmental initiatives. No items are slated for vote or formal discussion at this time.

• York Region Transit Service Changes: Dec 21 2025 and Jan 4 2026
• Town of East Gwillimbury Resolution RE: Salt Management and Chloride Reduction
• Northumberland County Resolution supporting increased income support thresholds for veterans
• Northumberland County Resolution in support of Great Lakes and St. Lawrence Cities Initiative
• Municipality of Callander Resolution supporting a moratorium on aerial glyphosate spraying in the Timiskaming Forest

Committee of Adjustment

The Committee of Adjustment will review four applications for minor land‑use changes at 229 McKean Drive, 7 McMullen Drive, 5741 Lakeshore Road, and 4739 Cherry Street. The meeting includes public comment periods for each item. No decisions are recorded in this agenda; the items are slated for discussion and possible recommendation.

• CA-25-47 – 229 McKean Drive
• CA-25-48 – 7 McMullen Drive
• CA-25-49 – 5741 Lakeshore Road
• CA-25-50 – 4739 Cherry Street

The Committee adopted corrected minutes from the October 23 meeting and appointed Brandon Slopack as Acting Secretary‑Treasurer for the December 18 meeting. It approved Minor Variance applications CA‑25‑47, CA‑25‑48, CA‑25‑49 and CA‑25‑50, with CA‑25‑47 and CA‑25‑49 approved subject to conditions. All motions were carried.

• Adopted amended October 23 minutes (Carried)
• Appointed Brandon Slopack as Acting Secretary‑Treasurer for December 18 meeting (Carried)
• Approved Minor Variance CA‑25‑47 with rear‑yard setback condition (Carried)
• Approved Minor Variance CA‑25‑48 (Carried)
• Approved Minor Variance CA‑25‑49 with staff‑report conditions (Carried)
• Approved Minor Variance CA‑25‑50 (Carried)

Council Information Index

The Council Information Index (CII) is an information package, not a meeting of Council. It includes staff correspondence, York Region correspondence, and a series of inter‑municipal letters and resolutions. No items have been selected for discussion or action by Whitchurch‑Stouffville Council at this time.

• City of Hamilton – Council Resolution RE: Impacts of Provincial Bill 60 on Tenants
• Township of Selwyn – Letter RE: Notice of Motion Curbside Recycling – Non Profits
• Township of Madawaska Valley – Resolution: Swim to Survive Training
• Town of Fort Erie – Resolution in Support of City of Brampton Resolution RE: Automated Speed Enforcement
• Town of Parry Sound – Opposition to Province's Removal of Automated Speed Enforcement (ASE) Cameras

Public Planning Meeting

The council will consider a proposed zoning by‑law amendment for the properties at 5262 and 5272 Aurora Road (File ZBA25.012). Staff reports, site plans and related documents are attached. Council will refer all public and agency comments to staff for inclusion in a future report.

• Proposed Zoning By‑law Amendment (ZBA25.012) for 5262 Aurora Road
• Proposed Zoning By‑law Amendment (ZBA25.012) for 5272 Aurora Road
• Public Meeting Report for ZBA25.012 attached
• Staff Presentation for ZBA25.012 attached
• Location map, site plan and landscape plan for the Aurora Road sites attached

The council approved the minutes from the November 5, 2025 public planning meeting. It directed that all public and agency comments on the proposed zoning amendment (DS‑047‑25) be referred to staff for a future report. The council also read and passed Confirmatory By‑law 2025‑094‑MS. The meeting was adjourned at 7:40 p.m.

• Approved November 5, 2025 public planning meeting minutes (carried)
• Referred all comments on DS‑047‑25 zoning amendment to staff for future report (carried)
• Passed Confirmatory By‑law 2025‑094‑MS (carried)

Council Meeting

The council will consider a consent agenda that authorizes a site‑alteration (fill) permit for 5783 Bloomington Road and a development agreement for the Brillinger Industrial Place construction and underground stormwater facility. It will also adopt the Interim Tax Rate By‑Law 2025-090-TX and adopt updates to the Municipal Waterworks Distribution System By‑law. Additional items include adoption of the November 5, 2025 minutes and receipt of the third‑quarter financial results.

• Approve Site Alteration (Fill) Permit for 5783 Bloomington Road
• Execute Development Agreement for Brillinger Industrial Place construction and stormwater facility
• Adopt Municipal Waterworks Distribution System By‑law updates
• Enact Interim Tax Rate By‑Law 2025-090-TX
• Adopt minutes from the November 5, 2025 council meeting

The council authorized the Interim Tax Rate By‑Law 2025‑090‑TX, setting a temporary tax levy for 2026. It also approved a Development Agreement for the Brillinger Industrial Place and its underground storm‑water facility. Staff were directed to prepare and sign the Site Alteration (Fill) Permit agreement for 5783 Bloomington Road and to draft amendments to the Municipal Waterworks Distribution System By‑Law. Several by‑laws, including those appointing deputy mayors and amending delegation authority, were read three times and passed.

• Approved Interim Tax Rate By‑Law 2025‑090‑TX (Carried)
• Authorized Development Agreement for Brillinger Industrial Place and underground storm‑water facility (Carried)
• Authorized staff to prepare and sign agreement for Site Alteration (Fill) Permit at 5783 Bloomington Road (Carried)
• Directed staff to draft amendment to Municipal Waterworks Distribution System By‑Law (Carried)
• Passed By‑Law 2025‑090‑TX to levy interim tax for 2026 (Carried)
• Passed By‑Law 2025‑091‑AP to appoint Deputy Mayors and Vice Deputy Mayors (Carried)
• Passed By‑Law 2025‑092‑RE to amend Delegation of Authority By‑Law (Carried)
• Passed Confirmatory By‑Law 2025‑093‑MS after three readings (Carried)

Council Information Index

The Council Information Index (CII) is an information package, not a meeting of Council. It includes staff correspondence, York Region correspondence, and several municipal resolutions and AMO items for staff and public awareness. Council members may request any CII item for future agenda consideration, but no items are being decided at this time.

• Township of King – Resolution re: Blue Box Transition – Circular Materials
• Township of Mcgarry – Council Resolution re: Mandatory Water Safety and Swim-to-Survive Training
• Township of Prescott – Resolution in support of Edwardsburgh/Cardinal's resolution re: OCIF Funding
• Township of McGarry – Council Resolution re: GST/HST relief for first time homebuyers
• AMO Education – FREE workshop: Supporting Diverse Municipal Candidates in Run Up to 2026

Village of Stouffville Advisory Committee

The Village of Stouffville Advisory Committee is meeting to review updates on downtown revitalization and Edward St. reconstruction. The body will also discuss the 2026 work plan and various community initiatives.

• Revitalization on Main and Edward St. reconstruction updates
• 2026 Work Plan
• Urban Plaza 55+
• Wayfinding and Decorating Downtown initiatives
• Waste collection and data collection discussions

The Village of Stouffville Advisory Committee adopted the October 14 minutes. It then received a series of reports—including downtown revitalization, marketing, shop‑local, events, holiday décor, wayfinding, and the Urban Plaza project—for information only. No policy or funding decisions were made.

• Adopted October 14 minutes (moved by Beth Lee Paraskevakos, seconded by Mayor Lovatt)
• Received Revitalization On Main Update for information – carried
• Received Marketing and Communication Subcommittee update for information – carried
• Received Shop Local update for information – carried
• Received Events Recap and Upcoming Events update for information – carried
• Received Decorating Downtown update for information – carried
• Received Wayfinding update for information – carried
• Received Urban Plaza 55+ update for information – carried

Council Information Index

The Council Information Index is an information package, not a meeting. It shares staff and municipal correspondence, including a resolution from Peterborough County to reinstate curbside blue‑box collection for nonprofit organizations starting Jan 1 2026. No items are slated for council action at this time.

• Peterborough County Council Resolution: reinstate eligibility for curbside blue box collection Jan 1 2026 for nonprofit organizations
• Letter of Support – Swim‑to‑Survive training
• Town of the Blue Mountains request to exclude TC Energy’s proposed storage project from a Special Economic Zone designation
• Town of East Gwillimbury resolution on blue box transition
• Township of Southwest Oxford provincial decision on Automated Speed Enforcement cameras

Public Planning Meeting

The Public Planning Committee will discuss the Proposed Draft Affordable Housing Community Improvement Plan (CIP). Council will refer public and agency comments to staff for inclusion in a future report. Staff are directed to develop a Final Draft CIP once comments are addressed.

• Proposed Draft Affordable Housing Community Improvement Plan (CIP)

The council approved the minutes from the October 1 meeting. It referred all public and agency comments on the Draft Affordable Housing Community Improvement Plan to staff and directed staff to present a Final Draft CIP to council. The council also read and passed Confirmatory By‑law 2025‑089‑MS. The meeting was adjourned at 7:48 p.m.

• Approved October 1, 2025 Public Planning Meeting minutes (Carried)
• Referred all public and agency comments on the Draft Affordable Housing CIP to staff (Carried)
• Directed staff to bring forward a Final Draft Community Improvement Plan to council (Carried)
• Read Confirmatory By‑law 2025‑089‑MS three times and passed it (Carried)
• Adjourned the meeting at 7:48 p.m. (Carried)

Council Meeting

The council will adopt the October 15, 2025 minutes and consider several staff reports. It will approve the Statement of Cultural Heritage Value for 16776 Woodbine Avenue and direct staff to issue a Notice of Intent to designate the property under the Ontario Heritage Act. The council will also endorse a Fill Management Plan amendment for 14204 York‑Durham Line and endorse the Westfield Estates neighbourhood block plan.

• Designation of 16776 Woodbine Avenue under the Ontario Heritage Act (Item 8.1)
• Fill Management Plan amendment for 14204 York‑Durham Line (Item 8.3)
• Endorsement of Westfield Estates neighbourhood block plan (Item 9.1)
• Tenth Line closure – south leg at Bloomington Road (Item 8.4)
• Designation By-law for 14205 Woodbine Avenue (Item 11.5)

The council adopted the October 15, 2025 minutes and approved a heritage designation for 16776 Woodbine Avenue. It endorsed a Fill Management Plan amendment for 14204 York‑Durham Line and authorized the permanent closure of the south leg of Tenth Line at Bloomington Road. The Westfield Estates neighbourhood block plan was endorsed in principle, and several by‑laws and closed‑session items were passed.

• Approved October 15, 2025 regular council minutes (carried)
• Approved heritage designation for 16776 Woodbine Avenue under the Ontario Heritage Act (carried)
• Endorsed Fill Management Plan amendment for 14204 York‑Durham Line to allow Saturday fill operation (carried)
• Authorized permanent closure of the south leg of Tenth Line at Bloomington Road (carried)
• Endorsed Westfield Estates neighbourhood block plan as a guiding document (carried)
• Passed By‑laws 2025-081‑RD through 2025-087‑25 covering addressing, town crier appointment, designation, parking restrictions, and Edward Street extension (carried)
• Approved October 15, 2025 closed‑session minutes (carried)
• Authorized staff to proceed on disbursement of funds, sale of 15400 Highway 48, and site alteration agreement (carried)

Council Information Index

The Council Information Index is an information package, not a meeting of Council. It includes staff correspondence, York Region decisions, and letters or resolutions from neighboring municipalities. The agenda items are for informational purposes only and no actions or votes are scheduled.

• York Regional Council Decision – Signs on Regional Roads Bylaw Update
• York Regional Council Decision – Five Year Review of the SM4RT Living Waste Management Master Plan
• Township of King – Resolution re: Review of the Greenbelt
• Town of Bradford West Gwillimbury – Letter re: Removing HST/GST from New Homes to Support Housing Affordability
• Town of East Gwillimbury – Resolution Re Opposition to the Protect Ontario by Unleashing Our Economy Act, 2025

Council Information Index

This is an informational package, not a meeting. Council will review correspondence from York Region regarding population estimates and various resolutions of support from other municipalities on topics including infrastructure, waste management, and public safety.

• York Region Q3 population and household estimates
• Support for Ontario Community Infrastructure Fund
• Support for Swim to Survive training
• Support for Aerial Spraying
• Advocacy for Emerald Ash Borer funding

Appeals Committee

The Whitchurch-Stouffville Appeals Committee will meet to consider appeals regarding municipal law enforcement decisions. The committee will review submissions from complainants Randy Franks, Paul Greenhalgh, Rose Healy, and Teri Muir Mackeigan, as well as an appeal by Rachel Wang.

• Review of municipal law enforcement appeals
• Hearings for Randy Franks, Paul Greenhalgh, Rose Healy, and Teri Muir Mackeigan
• Consideration of Rachel Wang's appeal
• Adoption of Appeals Committee minutes from October 12, 2023

The Appeals Committee approved the adoption of the October 12, 2023 minutes. After hearing several complainants and an appellant, the committee voted to uphold the Town’s decision on License PRSTR20250252, finding the appeal unsuccessful. No other motions were taken and the meeting adjourned.

• Approved adoption of October 12, 2023 Appeals Committee minutes (moved by Ken Wilson, seconded by Joseph Bonura) – carried
• Upheld Town’s decision on License PRSTR20250252, appeal denied (moved by Joseph Bonura, seconded by Norm Bresser) – carried

Committee of Adjustment

The Committee of Adjustment will consider several applications for minor variances and consents for specific properties. The body will also review the minutes from the September 25, 2025 meeting.

• Consent and Minor Variance applications for 17 Connor Drive (CA-25-39, CA-25-40)
• Minor Variance application for 33 Lloyd Street (CA-25-41)
• Minor Variance application for 5832 Main Street and 446 Service Road (CA-25-42)
• Consent and Minor Variance applications for 193 Harold Avenue (CA-25-43, CA-25-44)
• Minor Variance applications for 121 Mill Street (CA-25-45) and 132 Hawthorn Avenue (CA-25-46)

The Committee of Adjustment approved all consent and minor variance applications presented at the October 23, 2025 meeting. Approvals were granted subject to the conditions outlined in the staff report where noted. No objections or additional motions were recorded.

• Approved CA-25-39 & CA-25-40 (17 Connor Drive)
• Approved CA-25-41 (33 Lloyd Street)
• Approved CA-25-42 (5832 Main Street and 446 Service Road)
• Approved CA-25-43 & CA-25-44 (193 Harold Avenue)
• Approved CA-25-45 (121 Mill Street)
• Approved CA-25-46 (132 Hawthorn Avenue)

Council Information Index

The Council Information Index is an information package, not a meeting of Council. It contains staff correspondence and a series of inter‑municipal letters, resolutions and support statements for public safety, water‑safety training, fee policies and recycling. No items were selected for council action at this time.

• Halton Region correspondence on public safety requirements to protect communities
• Township of Puslinch resolution 2025-208 on mandatory water safety and swim‑to‑survive training in elementary curriculum
• Town of Plympton‑Wyoming resolution: conservation authority fee freeze
• Letter from Mayor Elizabeth Roy (Town of Whitby) on extended producer responsibility for blue‑box recycling and impacts to small businesses
• Edwardsburgh Cardinal support resolution for the Ontario Community Infrastructure Fund (OCIF)

Council Meeting

Council will discuss a proposal to explore expanding the Seniors 55+ Club and adding affordable housing at 6240 Main Street. The body is also reviewing a draft Affordable Housing Community Improvement Plan and updating the 2026 fees and charges by-law.

• Member motion to explore redevelopment and affordable housing at 6240 Main Street
• By-Law 2026 Fees and Charges
• Proposed parking restrictions on Rowbotham Gate between Baker Hill Boulevard and Ludwig Court
• Draft Affordable Housing Community Improvement Plan (CIP) with a public meeting set for November 5, 2025
• Establishment of a new special purpose reserve for Rehabilitation and Replacement of the Modular Daycare Facility

The council adopted the October 1, 2025 minutes and recognized the library's Healthy Communities Award. It approved a by‑law to appoint a Town Crier, set a statutory public meeting on the affordable‑housing plan, and adopted parking restrictions at Rowbotham Gate. It also approved updates to the Reserve Fund Policy and defeated a motion on redeveloping the 55+ Club.

• Adopted October 1, 2025 council minutes (Carried)
• Recognized Stouffville Library Healthy Communities Award (Carried)
• Received and approved Draft Affordable Housing CIP report; staff to hold statutory public meeting Nov 5 (Carried)
• Directed staff to draft by‑law appointing a Town Crier and authorized hiring a vendor (Carried)
• Approved parking restrictions on both sides of Rowbotham Gate (Carried)
• Received update on OLT‑24‑000448 (Aurora Road) for information (Carried)
• Approved administrative updates to Reserve and Reserve Fund Policy, including new Rate Stabilization Reserve (Carried)
• Defeated motion to explore redevelopment of 6240 Main Street seniors club (Defeated)

Village of Stouffville Advisory Committee

The Village of Stouffville Advisory Committee will adopt the September 15, 2025 minutes and receive updates on downtown revitalization and Edward Street reconstruction, marketing and communications, village promotions, the Shop Local program, events, data collection, garbage services, and registration. No decisions are indicated; the items are presented for information and discussion.

• Revitalization On Main Update (downtown revitalization and Edward St. reconstruction)
• Marketing and Communication Subcommittee update
• Village Promotions update
• Shop Local program update
• Events Updates

The Village of Stouffville Advisory Committee adopted the September 15, 2025 minutes. It received for information updates on Main Street revitalization, marketing and communications, village promotions, the Shop Local campaign, upcoming events, tourism data, waste collection changes, the voluntary business registration program, and holiday market sponsorships. All motions were carried.

• Adopted September 15 minutes (Carried)
• Received Main Street revitalization update for information (Carried)
• Received marketing and communications subcommittee update for information (Carried)
• Received village promotions update for information (Carried)
• Received Shop Local campaign update for information (Carried)
• Received events updates for information (Carried)
• Received waste collection update for information (Carried)
• Received business registration program update for information (Carried)

Council Information Index

The Town of Whitchurch‑Stouffville Council Information Index for Oct 14 2025 is an information package, not a meeting. It shares staff and York Region correspondence, including regional council decisions on ASE measures, funding, homelessness count, affordable housing, Vision Zero results, and transit service changes. It also lists notices from neighboring municipalities and AMO events. No items are selected for discussion or decision at this time.

• York Region – Regional Council Decision – Measures Equivalent to ASE
• York Region – Regional Council Decision – ASE Funding
• York Region – Regional Council Decision – 2024 Point‑in‑Time Homelessness Count
• York Region – Regional Council Decision – Accelerating Affordable and Community Housing Supply
• York Region – Vision Zero Traveller Safety Plan – Year 1 Results

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to consider a heritage permit and a recommendation for designation. The body will also review minutes from July and August 2025.

• Heritage Permit HP25.008 for 33 Lloyd Street
• Recommendation for Designation for 30 Automall Blvd.

The Heritage Advisory Committee approved staff’s recommendation to designate the property at 30 Automall Boulevard as a heritage site. The committee also adopted the minutes from July 7 and August 11, 2025, and received a heritage permit presentation for 33 Lloyd Street for information. The meeting was adjourned at 7:24 p.m.

• Adopted July 7 2025 Heritage Advisory Committee minutes (carried)
• Adopted August 11 2025 Heritage Advisory Committee minutes (carried)
• Received heritage permit HP25.008 for 33 Lloyd Street for information (carried)
• Approved staff recommendation to designate 30 Automall Boulevard (no objection) (carried)
• Adjourned meeting at 7:24 p.m. (carried)

Council Information Index

The Council Information Index for October 6, 2025 is an information package, not a council meeting. It shares staff and inter‑governmental correspondence, including a Niagara Region motion on a state of emergency for mental‑health, homelessness and addictions, a City of Pickering resolution, and a webinar on Ontario’s Digital Twin platform. The package also contains a letter from the Mississaugas of the Credit First Nation and notices about upcoming conferences and workshops. No items are slated for vote or formal action at this time.

• Niagara Region – Motion re: State of Emergency on Mental Health, Homelessness and Addictions
• City of Pickering – Resolution re: Elect Respect
• Ontario Ministry of Economic Development, Job Creation and Trade – Webinar on Digital Twin Platform for Asset Management
• Mississaugas of the Credit First Nation – Letter from Chief Claire Sault
• ROMA 2026 – Register now for Ontario’s Rural Leaders Conference

Public Planning Meeting

The council will review a proposed zoning by-law amendment for the property at 12410 Ninth Line (File No. ZBA25.011). Staff and applicant presentations will be provided. Public comments on this item will be referred to staff for inclusion in a future report. No final decision is indicated in the agenda.

• Proposed Zoning By-law Amendment at 12410 Ninth Line (File No. ZBA25.011)
• Adoption of Public Planning Meeting minutes from June 18, 2025

The council adopted the Public Planning Meeting Minutes from June 18, 2025. It voted to refer all public and agency comments on the proposed zoning by‑law amendment at 12410 Ninth Line to staff for a future report. A confirmatory by‑law was also carried. The meeting adjourned at 7:43 p.m.

• Adopted June 18 Public Planning Meeting Minutes (carried)
• Referred public and agency comments on 12410 Ninth Line zoning amendment to staff (carried)
• Passed Confirmatory By‑law (carried)

Council Meeting

The council will consider a member motion directing staff to begin development of a Comprehensive Block Plan for the Stouffville GO Major Transit Station Area, aligning with the Provincial Planning Statement and the town’s Official Plan. It will also review the town’s Automated Speed Enforcement program after the province announced a ban, and discuss a voluntary business registration program, an Internet and Ethernet Inter‑Networking agreement with Bell Canada, and a heritage designation for 14205 Woodbine Avenue. Additional items include waste collection options for the downtown village and an update on the Energy Conservation Study.

• Member Motion to initiate a Comprehensive Block Plan for the Stouffville GO MTSA
• Member Motion to review the Automated Speed Enforcement program and seek provincial reimbursement
• Consent agenda CPS‑017‑25: voluntary Business Registration Program
• Consent agenda CPS‑018‑25: negotiate Internet and Ethernet Inter‑Networking services with Bell Canada
• Consent agenda DS‑039‑25: designation of 14205 Woodbine Avenue under the Ontario Heritage Act

The council approved the September 17 minutes and adopted several consent‑agenda items, including a voluntary business registration program, negotiations with Bell Canada for internet services, and a heritage designation for 14205 Woodbine Avenue. It voted to proceed with Option B for waste collection in the Downtown Village area. Two member motions were carried: one to start a comprehensive block plan for the Stouffville GO Major Transit Station Area, and another to review the Automated Speed Enforcement program. A by‑law (2025‑076‑RD) was defeated and a confirmatory by‑law (2025‑077‑MS) was passed.

• Approved September 17, 2025 council minutes (Carried)
• Approved voluntary Business Registration Program (Carried)
• Approved direction to negotiate internet/EI services with Bell Canada (Carried)
• Approved heritage designation for 14205 Woodbine Avenue (Carried)
• Approved Option B for waste collection in Downtown Village (Carried)
• Approved staff direction to develop Comprehensive Block Plan for Stouffville GO MTSA (Carried)
• Approved staff review of Automated Speed Enforcement program and request for provincial funding (Carried)
• By‑law 2025‑076‑RD defeated; Confirmatory By‑law 2025‑077‑MS passed (Carried)

Council Information Index

The Council Information Index is an information package, not a formal meeting. It circulates staff, York Region, and other municipalities' correspondence for public comment. No items are scheduled for decision at this time.

• Town of Aurora – Council resolution supporting the Elect Respect campaign
• Town of Midland – Resolution opposing the elimination of Automated Speed Enforcement (ASE) cameras
• City of Dryden – Council resolution regarding Swim‑to‑Survive training
• Ontario Ministry of Economic Development, Job Creation and Trade – Webinar on Digital Twin Platform for Asset Management (Oct 8)
• AMO Education – Cybersecurity workshop for municipal councillors (Oct 21, virtual)

Committee of Adjustment

The Committee of Adjustment will consider three applications for consent and minor variance at 111 Sandiford Drive. The agenda includes items at 10 Valleyfield Road, 4352 Vivian Road, and 4458 Aurora Road.

• CA-25-32 and CA-25-33 - 10 Valleyfield Road
• CA-25-37 - 4352 Vivian Road
• CA-25-38 - 4458 Aurora Road
• Adoption of August 28, 2025 Minutes
• Public comments accepted for all items

The Committee of Adjustment approved Consent and Minor Variance Applications CA-25-32 and CA-25-33 for 10 Valleyfield Road, subject to staff‑outlined conditions. It also approved Minor Variance Application CA-25-37 for 4352 Vivian Road and Minor Variance Application CA-25-38 for 4458 Aurora Road, each with conditions from the staff report. These approvals allow the proposed dwelling units, lot‑size changes and related site work at the specified properties.

• Approved Consent and Minor Variance Applications CA-25-32 & CA-25-33 (subject to conditions)
• Approved Minor Variance Application CA-25-37 (subject to conditions)
• Approved Minor Variance Application CA-25-38

Council Information Index

This document is an information package and not a meeting of Council or Committee. It contains correspondence from other municipalities, provincial and federal agencies, and various policy updates for council members to review.

• Municipality of St. Charles natural gas expansion project cancellation
• Town of Petrolia support resolution for bail reform
• AMO policy updates on automated speed enforcement and 2026 Ontario Community Infrastructure Fund
• Federal government launch of Build Canada Homes
• LSRCA Board of Directors' Meeting agenda for September 26

Council Meeting

The council will consider a consent agenda that includes a proposed site‑specific zoning by‑law amendment (By‑law No. 2025‑069‑ZO) for 35‑45 Gordon Collins Drive. It will also approve the 2026 user fees and charges, and shorten the statutory time limits for budget amendment resolutions. A member motion supporting the province’s NGEP Phase 3 natural‑gas expansion will be discussed, and routine items such as adopting minutes and other by‑law approvals will be completed.

• DS-038-25 Proposed Zoning By‑law Amendment at 35‑45 Gordon Collins Drive (ZBA25.009) – site‑specific Employment Business Park amendment
• FI-015-25 2026 Proposed User Fees and Charges – council to approve fees effective Jan 1 2026
• FI-016-25 2026 Budget Timeline – reduce amendment resolution periods from 30 to 21 days and from 15 to 9 days
• Member Motion supporting NGEP Phase 3 natural‑gas expansion and related development targets
• 2025-067-RD Addressing By‑law for 4 Wylie Lane

The Council approved a resolution supporting the province’s NGEP Phase 3 natural‑gas expansion consultation and instructed staff to submit comments. It also approved a site‑specific zoning amendment for 35‑45 Gordon Collins Drive and adopted several by‑laws, including new user fees for 2026 and changes to budget amendment timelines. Additional by‑laws were passed to designate a heritage property, regulate firearms, and appoint a new Deputy Clerk. All items were carried.

• Approved resolution supporting NGEP Phase 3 and directed staff to comment (carried)
• Approved site‑specific zoning amendment for 35‑45 Gordon Collins Drive (carried)
• Approved 2026 user fees and charges (carried)
• Reduced budget amendment timeline to 21 days and veto override to 9 days (carried)
• Adopted By‑law 2025‑069‑ZO amending the Comprehensive Zoning By‑law (carried)
• Appointed Jennifer Peplinski as Deputy Clerk (carried)
• Adopted Heritage Designation By‑law for 15223 Highway 48 (carried)
• Approved Confirmatory By‑law 2025‑075‑MS (carried)

Council Information Index

The Council Information Index is an information package, not a meeting, that shares staff correspondence for public comment. Items include the Affordable Housing Capital Improvement Plan project initiation and open house notice, a York Region population and household estimate, and several resolutions from other municipalities. Additional material covers AMO policy updates and upcoming events.

• Affordable Housing Capital Improvement Plan (CIP) project initiation and open house notice
• York Region July 31 2025 total population and household estimate
• Township of Armour resolution concerning post‑transition of Blue Box
• Township of Larder Lake resolution requesting a moratorium on aerial glyphosate spraying in the Timiskaming Forest
• AMO policy update on automated speed enforcement, federal housing forum commitments, and blue‑box amendments

Village of Stouffville Advisory Committee

The Village of Stouffville Advisory Committee will adopt minutes from the August 11, 2025 meeting and review updates on the Edward and Main revitalization project, local events, marketing, and public works including garbage and wayfinding.

• Adoption of August 11, 2025 Advisory Committee minutes
• Revitalization Update for Edward and Main
• Beautification: Refreshing painted bench at 6252 Main Street
• Wayfinding: Signage in Memorial Park and Canadian TODS Signage
• Garbage Update

The Village of Stouffville Advisory Committee adopted the minutes from the August 11 meeting. It also received informational updates on revitalization projects, upcoming events, marketing efforts, bench beautification, wayfinding signage, waste collection options, and a new restaurant opening. All motions were carried.

• Adopted August 11 minutes (carried)
• Received Revitalization Update for information (carried)
• Received Events update for information (carried)
• Received Marketing and Communication Subcommittee updates for information (carried)
• Received Beautification update (painted bench) for information (carried)
• Received Wayfinding update for information (carried)
• Received Garbage update (waste collection option) for information (carried)
• Received New Businesses Opening update for information (carried)

Council Information Index

The Council Information Index is an informational package, not a meeting of Council. It shares staff correspondence, York Region and other municipalities' correspondence, and provincial/federal updates. No items are selected for action or discussion at this time.

• Staff Correspondence – public comments invited
• York Region Municipalities Correspondence – Richmond Hill courtesy notice of Committee of the Whole meeting on September 17, 2025 (SRPBS.25.081, City File No.: MZBA-23-0001 and MZBA-25-001)
• Township of Southgate Resolution No. 2025-423 – Support for the City of St. Catharines Elect Respect Pledge
• Minister of Infrastructure message – Transit Station Charge, a new optional funding tool for municipalities
• AMO Policy Update – Build Canada Homes market sounding submission and new process for inter‑provincial labour mobility

Council Meeting

Council will discuss a new by-law to regulate the discharge of firearms and bows. The body is also considering a request for York Region to conduct a comprehensive traffic study on Bloomington Road.

• Proposed by-law to regulate the discharge of Firearms and Bows (CPS-013-25)
• Member motion requesting a York Region traffic study for Bloomington Road, including potential roundabouts at York Durham Line and Woodbine Avenue
• Proposed 2026 Council Meeting Schedule and Municipal Office Closures
• Recommendation to seek alternatives to demolition for 15021 Woodbine Avenue
• Addressing and street naming by-laws for 65 Main Street, 150 and 155 Cedarvale Blvd, 12278 Ninth Line, and 11776 Highway 48

The council adopted the 2026 regular council meeting dates and municipal office closure calendar, including an added closure on January 2, 2026. It directed staff to develop a firearms and bows discharge by‑law and to amend the Delegation of Authority by‑law. A motion was passed requesting York Region to conduct a comprehensive traffic study for Bloomington Road, and the mayor was endorsed for a Federation of Canadian Municipalities board position.

• Approved 2026 Council Meeting Schedule and Municipal Office Closures (including Jan 2, 2026) – Carried
• Directed staff to bring forward a by‑law to regulate the discharge of firearms and bows – Carried
• Directed staff to bring forward an amendment to the Delegation of Authority By‑law – Carried
• Requested York Region to conduct a comprehensive traffic study for Bloomington Road – Carried
• Endorsed Mayor Iain Lovatt as a member of the Federation of Canadian Municipalities Board – Carried
• Directed staff to work with the owner of 15021 Woodbine Ave on alternatives to demolition – Carried
• Approved the process to appoint an additional Heritage Advisory Committee member and continue advertising vacancies – Carried
• Read and passed property numbering and street‑naming by‑laws (11.1‑11.4) – Carried

Committee of Adjustment

The Committee of Adjustment will adopt the July 24, 2025 minutes and then consider five land‑use applications. These include four minor variance requests for 6397 Main Street, 180 Mostar Street, 19 Glenhill Trail and 45 Yorkleigh Circle, and a consent application for 12011 Kennedy Road.

• Minor variance application CA-25-01 – 6397 Main Street
• Consent application CA-25-29 – 12011 Kennedy Road
• Minor variance application CA-25-34 – 180 Mostar Street
• Minor variance application CA-25-36 – 19 Glenhill Trail
• Minor variance application CA-25-35 – 45 Yorkleigh Circle

Council Information Index

The Town of Whitchurch‑Stouffville Council Information Index for August 25 2025 is an information package, not a meeting. It includes staff correspondence, York Region construction notices, Markham condominium and housing updates, and various municipal and provincial correspondence. No items are slated for council action at this time.

• York Region - UPDATE #3: Notice of Construction, York Durham Line, City of Markham and Town of Whitchurch‑Stouffville
• City of Markham - Notice of Public Meeting - Phase 1 Lands of 5000 Highway 7 (CF Markville)
• City of Markham - Notice of Decision - Draft Plan of Condominium (65M-4816, Block 1)
• City of Markham - Affidavit of Approval - Zoning By-law No. 2025-56
• Township of Rideau Lakes - Resolution - V.O.I.C.E Coalition - Request for Support and Endorsement

Council Information Index

This document is an information package and not a meeting of Council or Committee. It contains correspondence and resolutions from other municipalities and agencies for council members to review.

• Township of Southgate Resolution No. 2025-396 regarding income support thresholds for Canadian Veterans
• Township of North Glengarry resolution on Producer Responsibility of Blue Boxes
• West Nipissing Resolution 2025-263 regarding a moratorium on aerial glyphosate spraying
• City of Pickering Statutory Public Meeting Notice for OPA 25-002P
• Township of Armour Resolution 248 regarding governance of Family Health Teams

Mock Council Meeting

The agenda for the Whitchurch-Stouffville mock council meeting on 2025-08-15 contains no listed items. It appears to be a placeholder with only procedural headings and no substantive proposals, decisions, or discussions recorded.

Council Information Index

This document is an information package and not a meeting of Council or Committee. It provides members with correspondence from various government levels and agencies for their review.

• York Region Transit service changes effective August 31, 2025
• Construction notice for York Durham Line
• Statutory notices from the City of Richmond Hill regarding the Planning Act
• Correspondence from the Minister of Municipal Affairs and Housing regarding 176 Sandiford Drive
• AGCO updates on seller commission rules for charitable lottery products

Heritage Advisory Committee

The Heritage Advisory Committee will adopt the minutes from its July 7, 2025 meeting. It will review a heritage permit application for the property at 19 Albert Street. It will consider a designation suggestion for the property at 16776 Woodbine Avenue.

• Adopt July 7, 2025 Heritage Advisory Committee minutes
• Review heritage permit application for 19 Albert Street (HP25.007)
• Consider designation suggestion for 16776 Woodbine Avenue

The committee did not adopt the July 7 minutes, deferring adoption to the next meeting. It received the heritage permit application presentation for 19 Albert Street and the designation suggestion presentation for 16776 Woodbine Avenue, both motions carried. The meeting was adjourned at 7:23 p.m.

• July 7 minutes not adopted (deferred)
• Received 19 Albert St heritage permit presentation (carried)
• Received 16776 Woodbine Ave designation suggestion presentation (carried)
• Meeting adjourned (carried)

Village of Stouffville Advisory Committee

The Accessibility Advisory Committee will hear presentations on Civic Square and the Urban Plaza, the Marketing and Communication Subcommittee, and an update on the Revitalization on Main project. Additional items include updates on Main Street road closure, a new parking map, and upcoming events and beautification efforts. No formal decisions are listed on the agenda.

• Civic Square and the Urban Plaza presentation by Rob Braid
• Revitalization on Main update with construction projects PDF (as of Aug 6)
• Main Street road closure for third‑party use
• Parking map update (VillageOfStouffville_ParkingMap‑v6.pdf)
• Events and beautification updates

The Village of Stouffville Advisory Committee adopted the July 14, 2025 minutes. It received presentations for information on the Civic Square and Urban Plaza project, the Marketing and Communication Subcommittee, the Revitalization On Main update, Events, Beautification, the Main Street road closure for a third party, and the Parking Map update. All items were carried.

• Adopted July 14, 2025 minutes (carried)
• Received Civic Square and Urban Plaza presentation (carried)
• Received Marketing and Communication Subcommittee item (carried)
• Received Revitalization On Main update (carried)
• Received Events item (carried)
• Received Beautification item (carried)
• Received Main Street road closure for third party item (carried)
• Received Parking Map Update (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee will adopt the minutes from its April 3, 2025 meeting. It will then consider item SPA25.005, which includes an architectural set for the properties at 131, 155, and 177 Automall Blvd. The meeting also includes standard items such as a call to order, a town land acknowledgement, and a declaration of pecuniary interest.

• Adoption of April 3, 2025 Accessibility Advisory Committee minutes
• Review of SPA25.005 – architectural set for 131, 155, and 177 Automall Blvd.
• Call to Order
• Town Land Acknowledgement
• Declaration of Pecuniary Interest

The Accessibility Advisory Committee adopted the minutes from its April 3, 2025 meeting. The committee also received a presentation on Site Plan Application SPA25.005 for 131, 155, and 177 Automall Boulevard and agreed to forward any comments to the applicant. Both actions were carried.

• Adopted Accessibility Advisory Committee minutes from April 3, 2025 (carried)
• Received SPA25.005 site plan presentation for 131, 155, and 177 Automall Blvd; instructed comments be communicated to applicant (carried)

Council Information Index

The August 5, 2025 Council Information Index is an information package, not a council meeting. It contains staff and regional correspondences, including York Region groundwater testing, St. Catharines respect pledge, Norfolk County support letter, Ontario Heritage Trust heritage‑leader nomination, and LSRCA winter road and parking‑lot maintenance documents. No items are selected for council action at this time.

• York Region – Stouffville Groundwater Well Testing and Survey
• St. Catharines City Council Resolution – Elect Respect Pledge
• Norfolk County Council – Letter of support for the Township of Otonabee‑South Monaghan
• Ontario Heritage Trust – Nominate a Heritage Leader Today
• LSRCA Board Resolution No. BOD‑076‑25 and Staff Report – Winter Road and Parking Lot Maintenance

Council Information Index

This document is an information package and not a meeting of Council or Committee. It contains correspondence and updates for the review of Council members.

• York Region mid-year total population and household estimate
• Construction notice for York Durham Line in Whitchurch-Stouffville and Markham
• Town of Aurora resolutions opposing Bill 5 and Bill 17
• Correspondence from Municipality of Tweed and Township of Nairn and Hyman to Premier Ford
• Association of Municipalities of Ontario (AMO) education and event notices

Committee of Adjustment

The Committee of Adjustment will meet on July 24, 2025 to consider two development applications. Item CA-25-30 concerns a proposal at 48 Mill Street. Item CA-25-31 concerns a proposal at 51 McKean Drive. The committee will review the applications and related documents before making any decisions.

• CA-25-30 – adjustment application for 48 Mill Street
• CA-25-31 – adjustment application for 51 McKean Drive

The Committee of Adjustment adopted the June 26, 2025 minutes. It approved Minor Variance applications CA-25-30 and CA-25-31 with conditions, but the motion to approve CA-25-31 was defeated and the Committee instead refused application CA-31-22. The meeting was adjourned at 2:40 p.m.

• Adopted June 26, 2025 Committee minutes (carried)
• Approved Minor Variance CA-25-30 with conditions (carried)
• Minor Variance CA-25-31 approval motion defeated (defeated)
• Refused Minor Variance CA-31-22 (carried)
• Adjourned meeting at 2:40 p.m. (carried)

Council Information Index

The July 21, 2025 Council Information Index is an information package, not a meeting of Council. It includes staff correspondence, a York Region notice of a temporary road closure on Aurora Road for July 26‑27, and several resolutions and letters from other municipalities. It also lists AMO event and workshop notices. No items are selected for council action at this time.

• Notice of temporary road closure: Aurora Road, July 26‑27 (York Region)
• Resolution from Township of Otanabee‑South Monaghan – Bill C‑2, Section 77.5(1)
• Resolution from Township of Puslinch Council 2025‑226 – Procurement and trade‑agreement exemptions
• Resolution from Town of Orangeville – Elect Respect
• AMO October Trade and Tariff Forum Program Update

Village of Stouffville Advisory Committee

The committee is meeting to review marketing strategies, including a 'Shop Local' promotion and social media campaigns. Members will discuss the Main Street Revitalization Project and various community events. The agenda also includes an appointment to the Marketing and Communication Subcommittee.

• Appointment of Janice Patera to the Marketing and Communication Subcommittee
• Policy update prohibiting WhatsApp and requiring newsletter use
• Discussion of Main Street road closures for third-party events
• Updates on Strawberry Festival, Mural Project, Patio Series, Moonlight Madness, and Halloween events
• Main Street maintenance updates including weeding, flowerpots, and painting light poles

The committee approved the June 9, 2025 minutes and directed staff to prepare a communication‑mode report for council. It received updates on the Main Street Revitalization Project, events, maintenance, data collection, and road‑closure impacts for information. The Marketing and Communication Sub‑Committee was re‑formed with six members and Alison Jackson as volunteer chair.

• Adopted June 9, 2025 advisory committee minutes (Carried)
• Directed staff to bring a report to council on community communication modes (Carried)
• Received Main Street Revitalization Project update for information (Carried)
• Received events presentation (Strawberry Festival, Mural Project, Patio Series, Moonlight Madness, Halloween) for information (Carried)
• Received Main Street Maintenance update for information (Carried)
• Received Data Collection update for information (Carried)
• Re‑formed Marketing and Communication Sub‑Committee with six members and appointed Alison Jackson as volunteer chair (Carried)
• Received Main Street Road Closures for third‑party events update for information (Carried)

Council Information Index

This document is an information package and not a meeting of Council or Committee. It provides members with correspondence and notices for review.

• Notice of construction for York Durham Line
• City of Richmond Hill resolution regarding road salt pollution
• Township of Amaranth letter to Premier Ford regarding illegal land use
• City of Port Colborne support for raising OW and ODSP
• Town of Aylmer resolution regarding income support for Canadian veterans

Heritage Advisory Committee

The Heritage Advisory Committee will consider a demolition request for the property at 15021 Woodbine Avenue and will approve a commemorative plaque for the historic property at 46 Church Street. The committee will also adopt the minutes from its June 2, 2025 meeting. The meeting is scheduled for July 7, 2025, from 7:00 p.m. to 8:00 p.m. in Council Chambers at 111 Sandiford Drive.

• Demolition request for 15021 Woodbine Avenue
• Approval of historic property commemorative plaque for 46 Church Street
• Adoption of Heritage Advisory Committee minutes from June 2, 2025

The Heritage Advisory Committee approved its June 2, 2025 minutes. It formally objected to the demolition of 15021 Woodbine Avenue and recommended that council designate the property under Part IV of the Ontario Heritage Act. The committee also received a presentation on a historic‑property commemorative plaque for 46 Church Street for information.

• Approved June 2, 2025 Heritage Advisory Committee minutes (carried)
• Objected to demolition of 15021 Woodbine Avenue and recommended council designate the property under Part IV of the Ontario Heritage Act (carried)
• Received historic‑property commemorative plaque presentation for 46 Church Street for information (carried)

Council Information Index

The Council Information Index provides staff and regional correspondence for review and is not a meeting of Council. It includes several York Region decisions, such as an update to the 2026 Development Charges Bylaw, the establishment of a vehicle innovation network site, an update on the "A Place to Thrive" newcomer inclusion plan, the region's role in cycling path ownership and maintenance, and the 2024 annual waste‑management report. The package also contains municipal resolutions opposing Bill 5 and strong‑mayor powers, and a resolution on Bill 5’s impact on the local food system. No items are scheduled for decision at this time.

• Regional Council Decision – 2026 Development Charges Bylaw – Update
• Regional Council Decision – Establishing a York Region Ontario Vehicle Innovation Network Regional Technology Development Site
• Regional Council Decision – Update on Implementation of "A Place to Thrive" York Region 2024‑2027 Plan for Newcomer Inclusion
• Regional Council Decision – Regional Role in Cycling Path Ownership and Maintenance
• Municipal resolutions – City of Pickering opposition to Bill 5; West Nippissing opposition to strong‑mayor powers; Town of Cobourg resolution on Bill 5 impact on local food system

Council Information Index

The Council Information Index is an information package, not a meeting. It shares staff and public correspondence, including resolutions from other municipalities on road‑salt pollution and Bill 5 (Protecting Ontario by Unleashing Our Economy Act). The agenda also lists AMO webinars and a cybersecurity workshop for councillors. No items are scheduled for council action at this time.

• Township of King Resolution – Provincial Action on Salt Pollution from Road Salt
• Township of Southgate – Resolution Re: Bill 5 – Protecting Ontario by Unleashing Our Economy Act
• Township of McNab/Braeside – Motion Re: Strong Mayor Powers
• AMO Webinar: Understanding and Managing Gen Z Potential in the Municipal Workplace
• Cybersecurity Workshop for Councillors

Committee of Adjustment

The Whitchurch‑Stouffville Committee of Adjustment will consider seven applications identified as CA‑25‑17 through CA‑25‑27. Each item relates to a specific property address and includes supporting documents such as site plans and location maps. The committee will discuss and decide on these applications during the meeting.

• CA‑25‑17 – 18 Shalom Street
• CA‑25‑22 – 4984 Cherry Street
• CA‑25‑23 – 9 Lobraico Lane
• CA‑25‑24 – 1 Spruceview Place
• CA‑25‑25 – 16620 Warden Avenue

The Committee of Adjustment approved all seven minor variance applications that were before it, each as outlined in the staff report. Some approvals were subject to advisory comments or specific conditions. All motions were carried.

• Approved CA-25-17 (18 Shalom Street) subject to advisory comments
• Approved CA-25-22 (4984 Cherry Street) as outlined in staff report
• Approved CA-25-23 (9 Lobraico Lane) subject to conditions
• Approved CA-25-24 (1 Spruceview Place) as outlined in staff report
• Approved CA-25-25 (16620 Warden Avenue) subject to advisory comments
• Approved CA-25-26 (66 Hill Country Drive) subject to conditions
• Approved CA-25-27 (4202 Faulkner Avenue) subject to conditions

Council Information Index

This document is an information package and not a meeting of Council or Committee. It contains correspondence from other municipalities, government agencies, and the Association of Municipalities of Ontario (AMO).

• TRCA report on Conservation Authorities Act Regulated Area Mapping
• Township of Puslinch Resolution No. 2025-167 regarding Bill 5
• Township of Ramara support for Stouffville resolution on saltwater pollution
• Town of Bradford West Gwillimbury advocacy for Canadian veterans' income support
• AMO updates on Bill 17 and the Province's Integrated Energy Plan

Public Planning Meeting

The Public Planning Meeting will receive public comments on two zoning by-law amendment applications: 27 Winona Drive (ZBA 25.0057) and 35‑45 Gordon Collins Drive (ZBA 25.009). The council will refer all comments to staff for a future report on how to proceed with each application. Routine items include adoption of the June 4, 2025 meeting minutes and a confirmatory by‑law.

• Application for Zoning By-law Amendment – 27 Winona Drive (File No. ZBA 25.0057)
• Application for Proposed Zoning By-law Amendment – 35‑45 Gordon Collins Drive (File No. ZBA 25.009)
• Adoption of Public Planning Meeting minutes – June 4, 2025
• Confirmatory By-law
• Public Comments on agenda items

The council adopted the June 4, 2025 Public Planning Meeting minutes. It referred public and agency comments on the 27 Winona Drive and 35‑45 Gordon Collins Drive zoning amendment applications to staff for a future report. The council read and passed Confirmatory By-law 2025‑059‑MS. The meeting was adjourned at 8:46 p.m.

• Adopted Public Planning Meeting minutes of June 4, 2025 (carried)
• Referred comments on 27 Winona Drive zoning amendment to staff (carried)
• Referred comments on 35‑45 Gordon Collins Drive zoning amendment to staff (carried)
• Passed Confirmatory By-law 2025‑059‑MS after three readings (carried)
• Adjourned meeting at 8:46 p.m. (carried)

Council Meeting

Council will adopt the regular council minutes from June 4, 2025. The meeting includes presentations on the Westfield Estates neighbourhood land‑use study, the town’s Parks Plan update, the 2025 Asset Management Plan, and audited financial statements. Council will consider a consent agenda that includes a municipal law‑enforcement levels‑of‑service report and several zoning by‑law amendments and draft plans of subdivision, notably a 506‑unit stacked townhouse development at 12762 Tenth Line. Additional items include rezoning applications for parcels on Tenth Line, Woodbine Avenue, and other development proposals.

• Adoption of Regular Council Minutes – June 4, 2025 (Item 5.1)
• Westfield Estates Neighbourhood Land Use Study Update presentation (Item 7.1)
• Parks Plan and Parkland Dedication By‑law Update presentation (Item 7.2)
• Zoning By‑law Amendment and Draft Plan of Subdivision for 12762 Tenth Line – 506 residential units (Item 9.2)
• Zoning By‑law Amendment and Draft Plan of Subdivision for 12724 & 12822 Tenth Line (multiple rezoning) (Item 9.3)

The council approved the advancement of DC‑eligible water and wastewater projects W01, WW17 and WW18 into the 2025 Capital Budget. It authorized design‑build contracts for parts of WW17 and WW18 to Bethesda Road Developments Limited and TH (Bethesda) Developments Inc., and directed staff to finalize agreements pending legal review. The mayor and clerk were authorized to execute the necessary documents. Additional items approved included a grant application for an energy‑conservation study, a repeal and replacement of By‑law 2025‑048‑FI, and updates to the public‑notice and commemorative‑lighting policies.

• Authorized DC‑eligible projects W01, WW17, WW18 to 2025 Capital Budget (Carried)
• Awarded design‑construction of WW17 and WW33 to Bethesda Road Developments Limited (Carried)
• Awarded design‑construction of W01, part of WW17, and WW18 to TH (Bethesda) Developments Inc. (Carried)
• Directed staff to enter agreements with both developers, subject to legal review (Carried)
• Authorized Mayor and Clerk to execute required documents (Carried)
• Approved $200,000 grant application for municipal energy‑conservation study (Carried)
• Repealed By‑law 2025‑048‑FI and introduced replacement By‑law for 2025 rates and taxes (Carried)
• Approved revised Public Notice Policy (Carried)

Council Information Index

This document is an information package and not a meeting of Council or Committee. It provides members with correspondence and updates for their review.

• York Region Transit summer service changes and July 1 fare increase notice
• Request for comment from the City of Richmond Hill regarding a new Comprehensive Zoning By-law
• Correspondence from other municipalities regarding Strong Mayor powers and Northern Health Travel Grants
• Request from Township of Black River-Matheson for exemption to firefighter certification requirements
• AMO education opportunities including cybersecurity and community engagement workshops

Mock Committee Meeting

The provided agenda contains only procedural software boilerplate and empty fields. No specific decisions, proposals, or discussion items are listed.

Council Information Index

This document is an information package and not a meeting of Council or Committee. It contains correspondence and reports for the review of Council members.

• York Region Notice of Construction for the Stouffville Groundwater Supply System
• York Region Total Population and Household Estimate dated April 30, 2025
• Greenbelt Foundation response to Staff Report DS-021-25
• Correspondence regarding the proposed amalgamation of NVCA and LSRCA
• Resolutions from other municipalities regarding Bill 5, Bill 6, and Strong Mayor powers

Village of Stouffville Advisory Committee

The Village of Stouffville Advisory Committee will consider approving the 2025 budget and workplan, along with updates on the Main Street Revitalization Project and waste collection options for the downtown business area.

• Approval of 2025 Village of Stouffville Budget
• Approval of 2025 Village of Stouffville Workplan
• Main Street Revitalization Project Update
• Waste collection options for Downtown Village Business Area
• Strawberry Festival and parking map updates

The advisory committee adopted the May 12 minutes and received a Main Street revitalization update for information. It approved the 2025 VSAC budget and workplan and forwarded both to Council. A Marketing and Communication Sub‑Committee was created, and the committee voted for Option B on the downtown waste‑collection study.

• Adopted May 12 advisory committee minutes (Carried)
• Received Main Street Revitalization Project report for information (Carried)
• Approved the 2025 VSAC Budget and forwarded to Council (Carried)
• Approved the 2025 VSAC Workplan and forwarded to Council (Carried)
• Established Marketing and Communication Sub‑Committee; Alison Jackson to lead (Carried)
• Voted in favour of Waste Collection Option B for downtown area (Carried)

Council Meeting

The council will consider a by‑law to establish the 2025 municipal tax rates and levies for the Town of Whitchurch‑Stouffville. It will also consider a separate by‑law creating a special tax levy for properties in the Downtown Stouffville area. Additional items include budget advances of $250,000 for Main Street design and $134,000 for Winona Drive sidewalk work, several zoning by‑law amendments for sites on Highway 48 and Weldon Road, and a recommendation to the Province to permit additional residential units in the Oak Ridges Moraine and Greenbelt.

• Adopt By‑law FI-009-25 to establish 2025 town tax rates and levies
• Adopt By‑law FI-010-25 to establish a special tax levy for Downtown Stouffville
• Approve $250,000 budget advance for Main Street reconstruction design and $134,000 for Winona Drive sidewalk design and construction
• Consider zoning by‑law amendments for 15400 Highway 48 and 100‑120 Weldon Road (DS‑018‑25 items)
• Endorse recommendations for additional residential units in the Oak Ridges Moraine and Greenbelt (DS‑021‑25)

The council approved the May 21, 2025 minutes and adopted the consent agenda items, including budget advancements of $250,000 for Main Street design and $134,000 for Winona Drive sidewalk. It directed staff to prepare several zoning and official‑plan by‑laws for Highway 48, Weldon Road, and Hunters Road. The council deferred the downtown waste‑collection study to the June 18 meeting and formally endorsed recommendations for the province to allow up to two additional residential units in the Oak Ridges Moraine and Greenbelt areas.

• Approved May 21, 2025 council minutes (Carried)
• Adopted consent agenda items, including budget advances of $250,000 (Main St) and $134,000 (Winona Dr) (Carried)
• Directed staff to bring forward By‑law 2025‑044‑OP to re‑designate 15400 Highway 48 (Carried)
• Directed staff to bring forward By‑law 2025‑045‑ZO to re‑zone 15400 Highway 48 (Carried)
• Directed staff to bring forward By‑law 2025‑043‑ZO to re‑zone 100‑120 Weldon Road (Carried)
• Directed staff to bring forward By‑law 2025‑046‑ZO for zoning housekeeping amendments (Carried)
• Directed staff to bring forward By‑law 2025‑047‑ZO to amend Hunters Road zoning (Carried)
• Endorsed province‑level recommendations to permit additional residential units in the Oak Ridges Moraine and Greenbelt (Carried)

Public Planning Meeting

The council will receive a staff report on applications to amend the Official Plan (File OPA24.002) and the Zoning By-law (File ZBA 24.008) for the property at 13531 Ninth Line. Public and agency comments on this matter will be referred to staff for inclusion in a future disposition report. The meeting also includes routine business such as adoption of the May 21, 2025 Public Planning Meeting minutes and a confirmatory by‑law.

• Adoption of Public Planning Meeting minutes – May 21, 2025
• Application for Official Plan Amendment – OPA24.002 at 13531 Ninth Line
• Application for Zoning By‑law Amendment – ZBA 24.008 at 13531 Ninth Line
• Confirmatory By‑law (details not specified)
• Referral of public and agency comments to staff for future disposition

The council adopted the Public Planning Meeting minutes from May 21, 2025. It voted to refer all public and agency comments on the Official Plan and Zoning By-law amendment application at 13531 Ninth Line to staff for inclusion in a future report. The council also read and passed Confirmatory By‑law 2025‑051‑MS. All motions were carried.

• Adopted May 21, 2025 Public Planning Meeting minutes (Carried)
• Referred all public and agency comments on OPA/ZBA application at 13531 Ninth Line to staff (Carried)
• Passed Confirmatory By‑law 2025‑051‑MS after three readings (Carried)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to consider several property-specific requests. The agenda includes discussions on property additions, a demolition request, and a removal from the BHI.

• Addition to 24 O’Brien Avenue (HP25.006)
• Demolition request for listed property at 15021 Woodbine Avenue
• Removal from the BHI for 13454 McCowan Road
• Requested amendment of HP25.005 for 28 O’Brien Ave

The Heritage Advisory Committee approved the May 5, 2025 minutes. It recommended a deferral on the demolition of 15021 Woodbine Avenue to let staff assess the interior. The committee gave no objection to the addition at 24 O'Brien Avenue, the removal from the BHI at 13454 McCowan Road, and approved a revised door design for 28 O'Brien Avenue. The meeting was adjourned at 7:40 p.m.

• Approved May 5, 2025 Heritage Advisory Committee minutes (carried)
• No objection to addition at 24 O'Brien Avenue; staff to proceed (carried)
• Deferral of demolition at 15021 Woodbine Avenue for interior assessment (carried)
• No objection to removal from BHI for 13454 McCowan Road; staff to proceed (carried)
• Approved door frame size unchanged, removal of transom, single side light preferred for 28 O'Brien Avenue (carried)
• Meeting adjourned at 7:40 p.m. (carried)

Council Information Index

The June 2, 2025 Council Information Index is an information package, not a meeting of Council. It includes staff correspondence and York Region correspondence that contain several Regional Council Decisions on property tax policy, tax rates, infrastructure status updates, greening strategy, economic development, and a proposed 35% tax‑rate discount for a new multi‑residential subclass. Additional items are municipal, provincial and federal correspondence and committee updates. No items are selected for discussion or decision at this time.

• Regional Council Decision – 2025 Property Tax Policy
• Regional Council Decision – 2025 Property Tax Rate
• Regional Council Decision – Support for a 35% Municipal Tax Rate Discount for the New Multi‑Residential Subclass (2025)
• Regional Council Decision – Water and Wastewater Capital Infrastructure Status Update
• Regional Council Decision – Roads Capital Infrastructure Status Update

Council Information Index

This document is an information package and not a meeting of Council or Committee. It contains correspondence from York Region, other municipalities, and provincial or federal agencies.

• York Region 2024 Employment Survey Results for Whitchurch-Stouffville
• Notice of Passing and Decision for 4597 Aurora Road
• City of Richmond Hill CZBL Statutory Open House Notice
• City of Pickering Statutory Public Meeting Notice under the Planning Act
• AMO Education updates on cybersecurity and strategic leadership workshops

Committee of Adjustment

The Committee of Adjustment will meet to consider several specific property applications. The body will also review and adopt the minutes from the April 24, 2025 meeting.

• CA-25-03: 61 Connor Drive
• CA-25-16: 337 South Street
• CA-25-18: 28 O'Brien Avenue
• CA-25-19: 4278 Jesse Thomson Road

The Committee of Adjustment deferred Minor Variance Application CA-25-17 to a future meeting. It approved Minor Variance Applications CA-25-03, CA-25-16, CA-25-18, and CA-25-19, each subject to conditions noted in the staff report. The meeting was adjourned at 2:41 p.m.

• Deferred Minor Variance Application CA-25-17 (motion carried)
• Approved Minor Variance Application CA-25-03 subject to staff‑report conditions (motion carried)
• Approved Minor Variance Application CA-25-16 subject to advisory conditions (motion carried)
• Approved Minor Variance Application CA-25-18 subject to advisory conditions (motion carried)
• Approved Minor Variance Application CA-25-19 subject to staff‑report conditions (motion carried)

Council Meeting

The council will adopt the May 7, 2025 minutes and recognize local fire cadets, a year‑in‑review award, and a marketing award. Staff will present updates on homelessness supports, the Information Technology & Digital Strategic Plan (Year 1), and other reports. The consent agenda includes informational updates on automated speed enforcement, the Ninth Line – Musselman's Lake transportation study, and a strategy to initiate tax sales with a bailiff service. A member motion directs staff to work with York Region’s Homelessness Community Programs to examine the feasibility of a warming centre and report findings by September 2025.

• Member Motion: staff to study need for a warming centre and report by Sep 2025
• Consent agenda: Update on Automated Speed Enforcement (informational report)
• Consent agenda: Ninth Line – Musselman's Lake Transportation Study (informational report)
• Consent agenda: Strategy for Initiating Tax Sales, including procurement of a bailiff
• Presentation: Year 1 update on the Town’s Information Technology & Digital Strategic Plan

The council approved the May 7, 2025 minutes and received a homelessness presentation for information. It passed a motion directing staff to examine the feasibility of a warming centre and report by September 2025. The council amended a transportation study motion to state the town will not fund the Ninth Line study and endorsed a tax‑sales strategy. It also approved a confirmatory by‑law and closed‑session items.

• Approved May 7, 2025 council minutes (Carried)
• Received homelessness presentation from York Region for information (Carried)
• Directed staff to assess need for a winter warming centre and report by Sep 2025 (Carried)
• Amended Ninth Line – Musselman’s Lake transportation study motion to state town provides no financial contribution (Carried)
• Endorsed strategy for initiating tax sales, including hiring a bailiff (Carried)
• Approved Confirmatory By‑law 2025‑041‑MS after three readings (Carried)
• Approved Closed‑session minutes of May 7, 2025 (Carried)
• Directed staff to follow CAO performance‑review directives from closed session (Carried)

Public Planning Meeting

The Public Planning Meeting will review Report No. DS-017-25, which proposes 2025 housekeeping amendments to the Zoning By-law. Council will refer all public and agency comments on the proposed amendments to staff for inclusion in a future report. The meeting will also adopt the minutes from the May 7, 2025 Public Planning Meeting and address standard agenda items such as the call to order and town land acknowledgement.

• Report No. DS-017-25 – Housekeeping Zoning By-law Amendments (review and referral of comments)
• Adoption of Public Planning Meeting Minutes – May 7, 2025
• Confirmatory By-law (item 6)
• Call to Order
• Town Land Acknowledgement

Council Information Index

The Town of Whitchurch‑Stouffville provides a Council Information Index, an informational package rather than a formal council meeting. It includes staff correspondence and a range of municipal and regional letters, notices, and attachments for public comment. No items are scheduled for decision at this session.

• York Region's Automated Speed Enforcement Campaign (attachment)
• Township of King – Notice of public planning meeting June 2 2025 re 1600 Graham Sideroad (attachment)
• City of Richmond Hill – Statutory notices under Planning Act By‑Law 50‑25 and By‑Law 37‑25 (attachments)
• Town of Orangeville – Responsible Growth and Opposition to Elements of Bill 5 (attachment)
• Town of Orangeville – Rescinding Strong Mayor Powers (attachment)

Village of Stouffville Advisory Committee

The Village of Stouffville Advisory Committee will adopt the April 7, 2025 minutes. It will then discuss core project updates, upcoming events and programming, and recent campaigns and community impact. The meeting also includes a presentation on a town gift‑card program and a review of the VSAC Work Plan for 2025.

• Core Project Updates & Communications
• Events & Programming
• Campaigns & Community Impact
• Town gift‑card program (Webinar Deck)
• VSAC Work Plan 2025

The advisory committee adopted the April 7, 2025 minutes and approved using WhatsApp, email and hard copy for newsletters. It established a marketing sub‑committee and directed staff to lead pilot music on Main and Halloween initiatives. Budgets were approved for a blow‑up strawberry display, the Music on Main Street event, and the Halloween event. Two items—Campaigns & Community Impact and Gift Card—were deferred to the next meeting.

• Adopted April 7, 2025 advisory committee minutes (carried)
• Approved use of WhatsApp, email and hard copy for newsletters (carried)
• Established marketing sub‑committee (members: Michelle McBeth, Madison Kennedy, Aroon Baksh, Beth Lee Paraskevakos, Alison Jackson) (carried)
• Directed staff to lead organization of pilot music on Main and Halloween initiatives (carried)
• Approved budget for blow‑up strawberry and themed information (carried)
• Approved budget for Music on Main Street event (carried)
• Approved budget for Halloween event (carried)
• Deferred Campaigns & Community Impact and Gift Card items to next meeting (deferred)

Council Information Index

This document is a Council Information Index, which is an information package and not a meeting of Council or Committee. It contains correspondence from various government levels and agencies for council review.

• York Region Notice of Construction for Ninth Line
• Correspondence regarding Strong Mayor Powers from Township of Springwater, Municipality of North Perth, City of Quinte West, and Rescue Lake Simcoe Coalition
• City of Richmond Hill adoption of By-law 30-25
• Town of Cobourg Council correspondence on Ontario Works Financial Assistance Rates
• Township of Springwater correspondence on Redistribution of the Land Transfer Tax

Council Meeting

The council will vote on a proposed zoning by‑law amendment and draft plan of subdivision at 4597 Aurora Road, creating five blocks and 14 residential lots. It will also adopt the 2025‑2028 Stouffville Visitor Plan, approve the 2026 budget timetable, and designate 15223 Highway 48 as a heritage property. Additional items include authorizing an urban farm at Franklin Field and directing staff to review the town’s firearms by‑law.

• Zoning By‑law Amendment and Draft Plan of Subdivision for 4597 Aurora Road (5 blocks, 14 lots) – Report No. DS‑013‑25
• Recommendation to designate 15223 Highway 48 under the Ontario Heritage Act – Report No. DS‑014‑25
• Approval of the 2026 Budget Timetable – Report No. FI‑007‑25
• Authorization to proceed with an Urban Farm at Franklin Field – Report No. CS‑002‑25
• Member motion directing staff to review the Firearms By‑law with neighbouring municipalities – Motion 10.1

The council adopted the 2025‑2028 Stouffville Visitor Plan in principle and approved the Draft Plan of Subdivision for 4597 Aurora Road, enacting By‑law 2025‑035‑ZO to implement it. It also approved the designation of 15223 Highway 48 under the Heritage Act, adopted several by‑laws covering zoning, building numbers, fireworks and traffic, and directed staff to proceed with the sale of the Ballantrae Firehall. Additional motions directed staff to review the firearms by‑law and amend the cemetery by‑law regarding animal rules.

• Adopted 2025‑2028 Stouffville Visitor Plan in principle (Carried)
• Approved Draft Plan of Subdivision File No. 19T(W)-22.005 and enacted By‑law 2025‑035‑ZO (Carried)
• Approved heritage designation for 15223 Highway 48 and instructed staff to issue Notice of Intent (Carried)
• Approved By‑law 2025‑036‑RD for building numbering on highways (Carried)
• Approved By‑law 2025‑037‑25 amending the Fireworks By‑law (Carried)
• Approved By‑law 2025‑038‑TR amending the Traffic By‑law (Carried)
• Directed staff to review the Firearms By‑law and report by June 18 2025 (Carried)
• Directed staff to amend Cemetery By‑law 2012‑059‑RE to change animal provisions (Carried)

Public Planning Meeting

The Public Planning Committee will discuss town‑initiated amendments to the Official Plan for 15400 Highway 48 and to the Zoning By‑law for 100, 110 and 120 Weldon Road. Council will refer all public and agency comments on these matters to staff for inclusion in a future report. A confirmatory by‑law item is also on the agenda, though no details are provided.

• Report No. DS-16-25: Official Plan amendment for 15400 Highway 48
• Zoning By‑law amendment for 100, 110 & 120 Weldon Road
• Council referral of public and agency comments to staff for future disposition
• Confirmatory By‑law item (no further information provided)

The council adopted the Public Planning Meeting Minutes from April 16, 2025. It voted to refer all public and agency comments on the 15400 Highway 48 and Weldon Road zoning amendment to staff for a future report. The council also read and passed Confirmatory By‑law 2025‑040‑MS. The meeting was then adjourned.

• Adopted Public Planning Meeting Minutes of April 16, 2025 (carried)
• Referred all comments on 15400 Highway 48 & Weldon Road zoning to staff (carried)
• Passed Confirmatory By‑law 2025‑040‑MS after reading (carried)
• Adjourned meeting at 7:30 p.m. (carried)

Heritage Advisory Committee

The Heritage Advisory Committee will review upcoming heritage initiatives, examine two heritage permit applications (60 Victoria Street and 28 O’Brien Avenue), and discuss a recommendation to designate the property at 14205 Woodbine Avenue. The meeting also includes adoption of the May 3, 2025 minutes.

• Heritage Services Upcoming Initiatives (presentation)
• Heritage Permit Application – 60 Victoria Street
• Heritage Permit Application – 28 O’Brien Avenue
• Recommendation for Designation – 14205 Woodbine Avenue
• Adoption of Heritage Advisory Committee Minutes – May 3, 2025

The Heritage Advisory Committee adopted the May 3 minutes and received a presentation on upcoming Heritage Services initiatives. It recorded no objection to the heritage permit application for 60 Victoria Street, the permit for 28 O'Brien Avenue, and the recommendation for designation of 14205 Woodbine Avenue. All motions were carried.

• Adopted May 3, 2025 Heritage Advisory Committee minutes (Carried)
• Received Heritage Services upcoming initiatives presentation for information (Carried)
• No objection to Heritage Permit Application 60 Victoria Street (Carried)
• No objection to Heritage Permit Application 28 O'Brien Avenue (Carried)
• No objection to Recommendation for Designation 14205 Woodbine Avenue (Carried)

Council Information Index

The Town of Whitchurch‑Stouffville is distributing a Council Information Index, which is an information package and not a formal council meeting. The package includes staff and York Region correspondence, municipal letters on topics such as exotic wildlife regulation and strong‑mayor powers, and several AMO education and policy updates. No items are selected for discussion or vote at this session.

• York Region – March 31 2024 Total Population and Household Estimate (PDF attached)
• City of Richmond Hill – request for provincial regulations to restrict keeping of non‑native (“exotic”) wild animals
• City of Vaughan – Movesmart Mobility Management Strategy 2025 Annual Report
• Ontario – Bill 5 introduction and re‑introduction of Homelessness Encampments Bill (AMO policy update)
• AMO Education – Trauma and Violence Informed Decision Making for Elected Officials

Council Information Index

The Council Information Index is an information package, not a meeting of Council. It presents staff correspondence and a series of regional and municipal correspondence items for public awareness. No items were selected for discussion or decision at this time.

• York Region – Provincial Funding Shortfall of Human and Health Programs and Services
• York Region – Transit 2024 System Performance Report
• Town of Georgina – Salt Management
• Town of Parry Sound – Response to Strong Mayor Powers
• Rescue Lake Simcoe Coalition – Urgent Deadline – Ontario's Drinking Water

Committee of Adjustment

The Committee of Adjustment will consider applications for minor variances at 19 Cranborne Chase and 26 Joyce Boulevard. The meeting will also adopt the minutes from the March 27, 2025 meeting.

• Adoption of March 27, 2025 Committee of Adjustment minutes
• Minor Variance application at 19 Cranborne Chase (CA-25-14)
• Minor Variance application at 26 Joyce Boulevard (CA-25-15)

The Committee adopted the March 27, 2025 meeting minutes. It approved Minor Variance Application CA-25-14 for 19 Cranborne Chase. It also approved Minor Variance Application CA-25-15 for 26 Joyce Boulevard, subject to staff‑specified conditions. The meeting was adjourned at 2:16 p.m.

• Adopted March 27, 2025 Committee of Adjustment minutes (carried)
• Approved Minor Variance CA-25-14 for 19 Cranborne Chase (carried)
• Approved Minor Variance CA-25-15 for 26 Joyce Boulevard, subject to conditions (carried)
• Adjourned meeting at 2:16 p.m. (carried)

Council Information Index

The Council Information Index is an information package, not a meeting of Council. It shares staff correspondence, including the Town of Whitchurch‑Stouffville Audit Planning Report for the year ending December 31 2024. The package also contains letters from other municipalities about strong mayor powers and several AMO education and program updates. No items are scheduled for decision at this time.

• Town of Whitchurch‑Stouffville – Audit Planning Report – Year Ending December 31 2024
• Town of Tillsonburg – Council Decision Letter – April 14 2025 – Strong Mayor Powers
• Town of Saugeen Shores – Opposition to Proposed Amendments to Expand Strong Mayor Powers
• AMO Education – Land Use Planning for People in Your Community
• AMO Education – Antisemitism and Anti‑Islamophobia Workshops

Council Meeting

The council will consider a draft plan to convert nine rental apartments and four commercial units at 6286‑6292 Main Street from rental to condominium status. It will also approve a $50,000 post‑budget allocation for the Expedited Site Plan Approvals project and endorse the March 2025 Housing Needs Assessment, directing its submission to provincial and municipal agencies. Additional items include motions on salt‑pollution legislation, a proposed Official Plan amendment for 15400 Highway 48, and several by‑law updates such as a new animal‑licensing by‑law.

• Draft Plan of Condominium conversion at 6286‑6292 Main Street (9 apartments, 4 commercial units)
• $50,000 post‑budget approval for Expedited Site Plan Approvals project
• Endorsement of March 2025 Housing Needs Assessment and direction to submit to HICC and AMO
• Member motion urging Ontario to develop limited‑liability legislation for snow/ice management (salt pollution)
• By‑law 2025‑031‑RE to regulate and license dogs, repealing By‑law 2019‑047‑RE

Council endorsed the March 2025 Housing Needs Assessment and directed staff to submit it to provincial and municipal bodies. It approved the conversion of nine rental apartments and four commercial units at 6286‑6292 Main Street to condominiums, and allocated $50,000 for the Expedited Site Plan Approvals project. The council voted to install stop signs at the Rupert Avenue/Winona Drive and Lloyd Street/Burkholder Street intersections, and passed a resolution urging Ontario to enact limited‑liability legislation for snow‑and‑ice contractors. It also directed a Town‑initiated Official Plan and Zoning By‑law amendment for the 15400 Highway 48 property and adopted several by‑laws and a lease agreement.

• Endorsed Housing Needs Assessment and directed submission to HICC and AMO (Carried)
• Directed staff to issue Notice of Decision to draft‑approve Condominium File No. CDM24.002 at 6286‑6292 Main Street (Carried)
• Approved $50,000 post‑budget funding for Expedited Site Plan Approvals project (Carried)
• Approved installation of stop signs at Rupert Avenue & Winona Drive (Carried)
• Approved installation of stop signs at Lloyd Street & Burkholder Street (Carried)
• Passed resolution urging Ontario to create limited‑liability legislation for snow‑and‑ice management (Carried)
• Directed Town‑initiated Official Plan Amendment and Zoning By‑law Amendment for 15400 Highway 48 (Carried)
• Adopted By‑laws 2025‑029‑ZO, 2025‑030‑RE, 2025‑031‑RE, and 2025‑032‑RE (Carried)

Public Planning Meeting

The Town of Whitchurch-Stouffville is holding a public planning meeting to discuss a proposed zoning by-law amendment. The primary item involves a request related to Pickering College.

• Proposed Zoning By-law Amendment at 17019 Woodbine Avenue for Pickering College (File No. ZBA25.003)

The council adopted the Public Planning Meeting minutes from April 2, 2025. It referred all public and agency comments on the proposed zoning amendment at 17019 Woodbine Avenue to staff for a future report. The council also read and passed Confirmatory By-law 2025-034‑MS. The meeting was adjourned at 7:32 p.m.

• Adopted April 2, 2025 Public Planning Meeting minutes (carried)
• Referred public and agency comments on Woodbine Ave zoning amendment to staff (carried)
• Passed Confirmatory By-law 2025-034‑MS (carried)

Council Information Index

The Council Information Index is an information package, not a meeting of Council. It includes staff correspondence and a range of external correspondence: York Region items on transit service changes, population estimates and a construction notice on Woodbine Avenue; other municipalities items on salt management, rural roads safety, US tariff response and Ontario Works rates; and provincial/federal items from AMO on education, codes of conduct and policy updates. No items are selected for action or discussion at this time.

• York Region - YRT Spring Service Changes and 2026 Annual Transit Plan
• York Region - Total Population and Household Estimate (February 28, 2025)
• Notice of Construction, Woodbine Avenue, Town of Whitchurch‑Stouffville
• Town of Georgina - Salt Management
• Township of North Glengarry - Rural Roads Safety Program

Council Information Index

This document is a Council Information Index, which is an information package and not a meeting of Council or Committee. It contains correspondence from York Region, other municipalities, and provincial or federal agencies for council members to review.

• York Region Vision Zero Traveller Safety Plan Public Information Meeting scheduled for May 1
• Correspondence from City of Port Colborne regarding the Ontario Heritage Act
• Correspondence from Town of LaSalle and Municipality of St. Charles regarding US trade tariffs
• Durham Region motion to amend a previous motion regarding the ban of the Nazi Swastika
• AMO Policy Update on development charges and Buy-Canadian/Buy-Ontario initiatives

Village of Stouffville Advisory Committee

The Village of Stouffville Advisory Committee meeting on April 7, 2025 has no agenda items listed. The agenda appears to be a placeholder with no decisions or discussions recorded. No items are proposed, discussed, or decided.

Accessibility Advisory Committee

The Accessibility Advisory Committee will adopt the minutes from its February 6, 2025 meeting. It will then consider two Site Plan Control applications for industrial developments: one at 15021 Woodbine Avenue (File No. SPA25.003) and another at 446 Service Road and 5832 Main Street (File No. SPA25.001). No decisions are recorded in the agenda.

• Site Plan Control Application (File No. SPA25.003) for industrial development at 15021 Woodbine Avenue
• Site Plan Control Application (File No. SPA25.001) for industrial development at 446 Service Road & 5832 Main Street
• Adoption of minutes from the February 6, 2025 meeting

The Accessibility Advisory Committee adopted the minutes from its February 6, 2025 meeting. It received a presentation on the site‑plan control application for an industrial development at 15021 Woodbine Avenue and agreed to forward any accessibility comments to the applicant. It also received a presentation on the site‑plan control application for an industrial development at 446 Service Road & 5832 Main Street and will forward accessibility comments to that applicant.

• Adopted February 6, 2025 Accessibility Advisory Committee minutes
• Received presentation on Site Plan Application for 15021 Woodbine Avenue; comments to be communicated to applicant
• Received presentation on Site Plan Application for 446 Service Road & 5832 Main Street; comments to be communicated to applicant

Council Meeting

The Town Council will discuss a tri-party land transfer agreement for the Mohawk Gate realignment and zoning amendments for 6031-6037 Main Street. The meeting also includes a new fireworks by-law and a project update on the Service Excellence Framework.

• Land swap agreement with Frontdoor Developments (Cam Fella) Inc. and Frontdoor Developments (Cam Fella 2) Inc. for Mohawk Gate realignment
• By-law 2025-024-FR to prohibit the sale of fireworks and regulate family fireworks
• By-law 2025-025-OP and 2025-026-ZO regarding Official Plan and Zoning amendments for 6031-6037 Main Street
• Endorsement of Mayor Iain Lovatt for re-election to the Federation of Canadian Municipalities (FCM) Board of Directors
• Closed session presentation regarding a potential land acquisition

The council approved a tri‑party land transfer agreement for the Mohawk Gate realignment, authorizing the mayor and clerk to sign the documents. It also endorsed Mayor Iain Lovatt’s re‑election to the Federation of Canadian Municipalities board and passed four by‑laws. Closed‑session minutes and several informational reports were received and approved.

• Approved tri‑party Mohawk Gate Realignment Land Swap agreement (Carried)
• Endorsed Mayor Iain Lovatt for re‑election to the FCM Board of Directors (Carried)
• Passed By‑laws 2025-024-FR, 2025-025-OP, 2025-026-ZO, and 2025-027-AP (Carried)
• Approved adoption of March 19, 2025 council minutes (Carried)
• Received and approved 2024 Housing Indicators Monitoring Report for information (Carried)
• Approved receipt of Library and Latcham Strategic Plan report (Carried)
• Approved closed‑session minutes of February 19, 2025 (Carried)
• Received presentation on opportunity for potential land acquisition for information (Carried)

Public Planning Meeting

The Public Planning Committee will consider a proposed Official Plan Amendment and Zoning By-law Amendment for the property at 5688 Main Street (OPA25.001 and ZBA25.001). It will also review an application for a Zoning By-law Amendment at 9 Hunters Road (ZBA25.002). The meeting includes adoption of the March 5, 2025 Public Planning Meeting minutes and a confirmatory by‑law.

• DS-007-25: Proposed Official Plan Amendment and Zoning By-law Amendment at 5688 Main Street
• DS-006-25: Application for Zoning By-law Amendment at 9 Hunters Road
• Adoption of Public Planning Meeting Minutes – March 5, 2025
• Confirmatory By-law
• Public Comments on agenda items

The council adopted the March 5, 2025 Public Planning Meeting minutes. It referred all public and agency comments on the 5688 Main Street and 9 Hunters Road zoning applications to staff for a future report. The council read and passed Confirmatory By-law 2025-029-MS. The meeting was then adjourned.

• Adopted March 5, 2025 Public Planning Meeting minutes (carried)
• Referred comments on 5688 Main Street zoning amendment to staff (carried)
• Referred comments on 9 Hunters Road zoning amendment to staff (carried)
• Passed Confirmatory By-law 2025-029-MS after three readings (carried)

Council Information Index

The Town of Whitchurch‑Stouffville Council Information Index is an information package, not a meeting. It provides staff correspondence and a range of regional, municipal, and provincial/federal correspondence for public review. No items were selected for action, and no decisions or votes were taken at this time.

• York Region – 2024 Health and Well‑Being Review
• York Region – Total Population and Household Estimate (Jan 31 2025)
• Township of King – Zoning By‑law Amendment 2025‑019
• City of Thunder Bay – Request for redistribution funding for sustainable infrastructure
• Ontario Stone, Sand & Gravel Association – Launch of new video campaign

Committee of Adjustment

The agenda consists of procedural boilerplate. The committee is scheduled to adopt the minutes from the February 27, 2025 meeting.

• Adoption of February 27, 2025 meeting minutes

The Committee of Adjustment approved six applications—two consent and four minor‑variance requests—each subject to the conditions outlined in the staff report. No public objections were raised during the meeting. All motions were carried without recorded vote counts.

• Approved Consent and Minor Variance Application CA-25-10 & CA-25-11 (17406 McCowan Road) subject to staff conditions
• Approved Minor Variance Application CA-25-05 (4388 Vandorf Side Road) subject to staff conditions
• Approved Minor Variance Application CA-25-09 (23 Pleasant Valley Drive) subject to staff conditions
• Approved Minor Variance Application CA-25-12 (16549 McCowan Road) subject to staff conditions
• Approved Minor Variance Application CA-25-13 (5506 Main Street) as outlined in staff report
• Approved Minor Variance Application CA-25-07 (47 Victoria Street) subject to staff conditions

Council Information Index

The Council Information Index provides staff and municipal correspondence for review but does not involve a meeting or decisions. Items include letters from York Region, other municipalities, and several Association of Municipalities Ontario (AMO) documents. No action items are listed, only informational attachments for council members.

• Town of East Gwillimbury – Procurement Approach in Response to United States Tariffs (PDF attachment)
• Township of Adjala‑Tosorontio – Additional Residential Units in the Oak Ridges Moraine (PDF attachment)
• Township of Joly – Blood Collection – No Paid Plasma (PDF attachment)
• Municipality of Assiginack – Tariff Response (PDF attachment)
• AMO – Save the Date for the Inaugural AMO Rural Healthy Democracy Forum (PDF attachment)

Council Meeting

Council will discuss strategies to minimize the impact of U.S. tariffs on town procurements, including increasing the CAO's non-competitive award authority. The meeting also includes zoning amendments for Main Street and reports on drinking water systems.

• Proposed Official Plan and Zoning By-law amendments for 6031 and 6037 Main Street
• Increase of CAO delegated award approval authority for non-competitive procurements from $100,000
• Approval of Pay-on-Demand Surety Bond and Letter of Credit policies
• By-law 2025-020-RD for building numbering at Ninth Line and Millard Street
• By-law 2025-021-TR regarding Community Safety Zones

The council increased the CAO's delegated award authority to match CFTA thresholds and authorized staff to use CETA thresholds for Canadian‑only competitive bidding. It also approved the Official Plan and Zoning By‑law amendments for sites at 6031 and 6037 Main Street, and adopted new Surety Bond and Letter of Credit policies. Additional actions include directing staff to study a Town Crier feasibility and to conduct an energy audit of town facilities.

• Adopted February 19, 2025 council minutes (carried)
• Received deputations from Wilf Morley and David Hodgson (carried)
• Approved Official Plan amendment and site‑specific Zoning By‑law amendment for 6031 & 6037 Main St (consent agenda, carried)
• Increased CAO delegated award authority to align with CFTA thresholds and authorized CETA‑based competitive bidding (carried)
• Approved Pay‑on‑Demand Surety Bond Policy and Letter of Credit Policy (carried)
• Directed staff to investigate feasibility of reintroducing a Town Crier (carried)
• Directed staff to conduct an energy audit of town facilities and report on offset strategies (carried)
• Passed building‑numbering By‑law 2025‑020‑RD, traffic regulation By‑law 2025‑021‑TR, and Confirmatory By‑law 2025‑022‑MS (carried)

Council Information Index

This document is an information package and not a meeting of Council or Committee. It contains correspondence from other municipalities, provincial and federal agencies, and various organizations for council review.

• Correspondence from Township of Laird regarding trade tariffs and carbon tax
• Correspondence from Town of Bradford West Gwillimbury regarding landlord tenant reforms
• AMO education workshops on municipal leadership, conflict relationships, and disability inclusion
• Nottawasaga Valley Conservation Authority interim CAO workplan
• Municipal Engineers Association 2025 Bursary Awards Program

Council Information Index

The Council Information Index is an information package, not a meeting. It shares regional and municipal correspondence, including decisions by York Region on water and wastewater planning, a developer‑funded pumping station, and enforcement of illegal land use. No items are being voted on at this time.

• 2022 Water and Wastewater Master Plan Amendment – York Region
• Interim Developer Funded Water Pumping Station – York Region
• Township of King Resolution – Strengthening Enforcement Against Illegal Land Use
• York Region Sign Bylaw Public Information Meeting – March 27, 2025
• Richmond Hill – Redistribution of Provincial Land Transfer Tax and GST for Sustainable Infrastructure

Public Planning Meeting

The Town of Whitchurch‑Stouffville will hear a staff report on a proposed zoning by‑law amendment (ZBA20.013) affecting the property at 12762 Tenth Line (Ambria). The council will refer all public and agency comments on this matter to staff for inclusion in a future report on its disposition. The meeting will also adopt the minutes from the Public Planning Meeting held on January 15, 2025.

• Report No. DS-003-25 – Proposed Zoning By‑law Amendment (ZBA20.013) at 12762 Tenth Line (Ambria)
• Adoption of Public Planning Meeting minutes – January 15, 2025

Council Information Index

The Council Information Index is an information package, not a meeting of Council. It shares staff correspondence and a series of municipal and regional correspondences for public awareness. No items are selected for action or discussion at this time. Residents can review the attached documents for details.

• Township of the Archipelago – Response to tariff threats – Support Canadian Business and Consumers
• Brudenell, Lyndoch and Raglan Township – Paid‑Plasma‑Free Zone
• City of Woodstock – Speeding, distracted driving, impaired driving
• Northumberland County – Canadian and Ontario government negotiations with the United States on trade tariffs
• Zorra Township – Road safety

Heritage Advisory Committee

The Heritage Advisory Committee is meeting to consider a designation recommendation for one property and review two heritage permit applications. The body will also adopt the minutes from its February 3, 2025 meeting.

• Recommendation for designation of Robert Hill House at 15223 Highway 48
• Heritage Permit Application HP25.002 for 28 O’Brien Avenue
• Heritage Permit Application HP25.003 for 48 Mill Street

Committee of Adjustment

The Committee of Adjustment is meeting to consider several applications for consents and minor variances. These requests involve specific property adjustments across various locations in Whitchurch-Stouffville.

• Minor Variance application for 57 Montreal Street (CA-25-06)
• Consent and Minor Variance applications for 11737 McCowan Road (CA-24-49, CA-24-50, CA-24-51)
• Consent application for 154 Lageer Drive (CA-25-08)
• Consent and Minor Variance applications for 54 Lloyd Street (CA-24-57, CA-24-58)
• Minor Variance applications for 10 Cranborne Chase, 141 Jonas Millway, and 6397 Main Street

Council Information Index

The Council Information Index is an information package, not a meeting. Council members will review staff correspondence and a series of external municipal correspondences for information only. No items are slated for decision or vote at this session.

• Town of Tillsonburg – Redistribution of the Provincial Land Transfer Tax and GST to Municipalities for Sustainable Infrastructure Funding
• Township of McGarry – Amend Ontario Building Code
• Town of Kearney – Consider increasing the maximum annual Tile Drain Loan Limit to a minimum of $250,000
• Town of Parry Sound – Call to “Buy Canadian”
• Municipality of Val Rita – Harty‑Proposed U.S. Tariffs on Canadian Goods

Council Meeting

The Town Council will discuss updates to local regulations regarding fireworks, clean yards, and animal services. Members will also consider a subdivision extension for 12131 Woodbine Avenue and a request for financial reporting on the Canada Community-Building Fund.

• Proposed by-law to prohibit the sale and discharge of family fireworks
• Proposed repeal and replacement of the Animal Services By-law
• Proposed amendment to the Clean Yards By-law
• Two-year extension of Draft Plan Approval for 12131 Woodbine Avenue
• Member motion requesting balance and project lists for the Canada Community-Building Fund

Council Information Index

The Council Information Index is an informational package, not a meeting of Council. It includes staff correspondence, York Region and other municipalities correspondence, and several provincial/federal and AMO items with attached documents. No agenda items were selected for discussion or decision at this time.

• Town of Georgina – Buy Canadian‑Shop Local – US Tariffs
• City of Markham – Notice of Public Meeting – 4438 Steeles Avenue
• Town of Lincoln – Redistribution of the Provincial Land Transfer Tax and GST to Municipalities for Sustainable Infrastructure Funding
• Hydro One – Funding Impactful Initiatives with the 2025 Energizing Life Community Fund
• Toronto and Region Conservation Authority (TRCA) – New Administration Head Office Location

Council Information Index

The Council Information Index is an informational package, not a meeting. It provides staff and public correspondence, including York Region's Q4 population and household estimate, Peterborough County's note on proposed U.S. tariffs, Town of Georgina's proposal on land transfer tax and GST redistribution, and several AMO policy and training updates. No items are being decided at this time.

• York Region – December 31, 2024 (Q4) Total Population and Household Estimate
• Peterborough County – Proposed U.S. tariffs on Canadian Goods
• Town of Georgina – Redistribution of Provincial Land Transfer Tax and GST to Municipalities for Sustainable Infrastructure Funding
• AMO Policy Update – Statement on Trade and Update on Provincial Election Advocacy
• AMO Education – Land Use Planning Training for Elected Officials

Accessibility Advisory Committee

The Accessibility Advisory Committee will open the meeting, acknowledge the land, and record any pecuniary interests. It will adopt the minutes from the December 5, 2024 meeting. The committee will then consider Site Plan Application PRE17.041 for the property at 35-34 Gordon Collins Drive.

• Adopt Accessibility Advisory Committee minutes from Dec 5, 2024
• Consider Site Plan Application PRE17.041 for 35-34 Gordon Collins Drive
• Public comments on agenda items

Council Meeting

The council will consider a resolution to cease Blue Box collection for non‑eligible sources starting January 1 2026 and to direct staff to implement the change. Several by‑laws will be voted on, including infrastructure assumption on Forsyth Farm Drive, street naming in the Fieldgate, Greco and Treasure Hill subdivisions, appointment of a Municipal Investigator/Livestock Valuer, and authorization of debt financing for capital works. The meeting also includes routine items such as the adoption of minutes and a consent agenda report on the 2024 Municipal Assumption Summary.

• Resolution to stop Blue Box collection for non‑eligible sources effective Jan 1 2026 (Report No. EPW‑004‑25).
• By‑law 2025‑008‑RD to assume municipal infrastructure for public use on a segment of Forsyth Farm Drive.
• By‑law 2025‑009‑RD to name streets in the Fieldgate Subdivision (5731 Bethesda Road).
• By‑law 2025‑011‑AP to appoint a Municipal Investigator/Livestock Valuer and repeal By‑law 2019‑046‑AP.
• By‑law 2025‑012‑FI to authorize debt financing for capital works through OILC financing and York Region debentures.

Heritage Advisory Committee

The committee will adopt the minutes from the January 13, 2025 meeting. It will consider Heritage Permit Application HP25.001 for the property at 2051 Davis Drive. A presentation will be given on heritage planning and the role of the Heritage Advisory Committee.

• Adoption of Heritage Advisory Committee minutes – January 13, 2025
• Heritage Permit Application HP25.001 – 2051 Davis Drive
• Presentation on heritage planning and the role of the HAC

Council Information Index

This document is an information package and not a meeting of Council or Committee. It provides members with correspondence from various regional and municipal bodies for their review.

• York Region 2025 Ontario Budget Consultation
• York Region Total Population and Household Estimate as of December 31, 2024
• Township of King correspondence on strengthening enforcement against illegal land use
• Town of Halton Hills correspondence on Sovereignty of Canada
• Northumberland County Deposit Return Program and Town of Cobourg Municipal Restructuring Study

Council Information Index

This document is an information package and not a meeting of Council or Committee. It contains correspondence from other municipalities and agencies for council members to review.

• Township of Woolwich correspondence regarding Election Advocacy and Preparation
• City of Peterborough correspondence regarding Bill 242, Safer Municipalities Act, 2024
• Town of Halton Hills correspondence regarding Provincial Land Transfer Tax and GST redistribution
• Rescue Lake Simcoe Coalition correspondence regarding salt pollution in Lake Simcoe
• AMO Watchfile dated January 23, 2025

Committee of Adjustment

The Committee of Adjustment will meet to consider several applications for minor variances at specific residential and commercial addresses. The body will also vote on the adoption of minutes from the December 12, 2024 meeting.

• Minor Variance CA-24-52: 8 Maple Grove Street
• Minor Variance CA-24-53: 498 Baker Hill Boulevard
• Minor Variance CA-24-54: 4280 Bethesda Road
• Minor Variance CA-24-55: 44 Baker Street
• Minor Variance CA-24-56: 70 Burkholder Street

Council Information Index

The Town of Whitchurch‑Stouffville Council is reviewing a Council Information Index that contains staff correspondence and a range of external letters and reports. Items include provincial tax redistribution, rural road safety programs, and proposed legislation from provincial ministries. No items are selected for action, and the index is not a meeting of Council.

• Town of Pelham – Redistribution of the Provincial Land Transfer Tax and GST to Municipalities for Sustainable Infrastructure Funding
• Township of Brudenell, Lyndoch and Raglan – Redistribution of the Provincial Land Transfer Tax and GST to Municipalities for Sustainable Infrastructure Funding
• Township of South Stormont – Rural Road Safety Program
• Ministry of Municipal Affairs and Housing – Introduction of the Proposed Municipal Accountability Act, 2024
• Ministry of Natural Resources – Proposed Regulation – Minister's Permit and Review Powers under the Conservation Authorities Act

Public Planning Meeting

The Town of Whitchurch‑Stouffville will receive Report No. DS‑001‑25 concerning a Minor Official Plan Amendment application for 2 Wylie Lane (File No. OPA 24.003). Council will refer all public and agency comments on this matter to staff for inclusion in a future report that will determine the amendment’s disposition. The meeting will also adopt the minutes from the November 20, 2024 Public Planning Meeting.

• Minor Official Plan Amendment Application – 2 Wylie Lane (File OPA 24.003)

Council Meeting

The council will adopt the December 11 and December 23 minutes and review several consent agenda items, including a sign‑by‑law amendment, a business licensing program review, and a partial assumption of municipal infrastructure for the Hillmount Subdivision with a $33,900 security retention. It will also consider a member motion requesting a report on a Minister’s Zoning Order for senior housing and consider three by‑law proposals covering building numbering, site‑specific zoning at 6835 Main St and 447 Loretta Crescent, and appointments of deputy officials.

• Consent agenda 8.1: Amend the Sign (Portable Signs) By‑law to allow up to two additional sign permits (Feather Banner, Inflatable, Mobile Roadway) for a total of four permits for the year.
• Consent agenda 8.2: Direct staff to continue monitoring the business licensing program and develop an online guide for new businesses.
• Consent agenda 8.3: Retain $33,900 security for restoration work related to the Hillmount Subdivision infrastructure assumption.
• By‑law 2025-002-ZO: Site‑specific zoning amendment for 6835 Main Street and 447 Loretta Crescent.
• Member Motion: Request a report on a Minister’s Zoning Order for senior residential development in the town.

Heritage Advisory Committee

The Whitchurch‑Stouffville Heritage Advisory Committee will meet on January 13, 2025 at Council Chambers, 111 Sandiford Drive. After standard procedural items, the committee will consider a request to demolish the property at 5311 Main Street. The meeting will also include adoption of the committee minutes from December 2, 2024.

• Request for demolition of 5311 Main Street (attachment: 20240807_5311 5327 Main St_CHIA_ERA.pdf)
• Adoption of Heritage Advisory Committee minutes – December 2, 2024 (attachment: HAC_Dec02_2024 - English.pdf)

Council Information Index

The January 13, 2025 Council Information Index is an informational package, not a council meeting. It includes staff correspondence and a series of correspondences from York Region, other municipalities, and provincial/federal agencies. No items are selected for action, and members may request items for future council agendas. Public comments are invited on each correspondence.

• York Region – Total Population and Household Estimate – November 30, 2024
• City of Markham – Notice of Special Meeting – Official Plan Review
• Prince Edward County – Redistribution of the Provincial Land Transfer Tax and GST to Municipalities
• Town of Kearney – Changes to the Planning Act through the More Homes Built Faster Act, 2022 and the Cutting Red Tape to Build More Homes Act, 2024
• Northumberland County – Protection of Agricultural Lands and Sustainable Development

Joint Compliance Audit Committee

The Whitchurch‑Stouffville Joint Compliance Audit Committee will meet on Jan 6 2025. The agenda does not list any specific items, resolutions, or discussions. No decisions or proposals are detailed in the provided document.

Council Information Index

The Council Information Index (CII) is an informational package, not a Council meeting. It includes staff correspondence, York Region correspondence, and various municipal correspondence items for public comment. No decisions are being taken at this session.

• City of Markham – Motion of support for Solvethecrisis.ca campaign
• Municipality of Kincardine – Property taxation implications related to non‑market valuation of electricity industry
• Township of Amaranth – Request to redistribute Provincial Land Transfer Tax and GST to municipalities for sustainable infrastructure funding
• City of Toronto – Declaration of Toronto as a Paid‑Plasma‑Free Zone
• Township of South Stormont – Rural Road Safety Program implementation