Township of Uxbridge public meetings in 2021

Finance Committee Budget Meeting

This is a Finance Committee budget meeting agenda for the Township of Uxbridge. The agenda contains only procedural boilerplate and no specific items, decisions, or discussion topics are listed.

Finance Committee Budget Meeting

The Township of Uxbridge Finance Committee is holding a budget meeting to review and discuss various departmental operating and capital budgets for the upcoming year. Items include the Business Improvement Area operating budget, Development Services, Clerk's Department, and several 'filler' budgets such as the CAO office and economic development. The committee will also consider two reports on grass cutting, including a tender alternative for Zones 6 and 7. Some items, like Health & Safety and Cemeteries, are deferred to a later date.

• Business Improvement Area operating budget review
• Report RC-40/21 on grass cutting
• Proposal for Grass Cutting Tender U21-30 Zone 6 and 7 Alternative (Report RC-38/21)
• Development Services operating budget
• Clerk's Department capital and operating budgets

Council Meeting

The Township of Uxbridge Council is meeting to consider a range of items including tax adjustments, a tender for Music Hall facade upgrades, a pool building audit, and a minor variance request for 6 Sangster Road. Council will also vote on multiple by-laws, including a $3,000,000 interim borrowing by-law, a zoning amendment for Sunrock Canada, and a site plan agreement with McDonald's. The agenda includes several routine items such as minutes approval, committee minutes, and correspondence.

• By-law 2021-147 authorizes borrowing $3,000,000 for 2022 current expenditures
• By-law 2021-143 amends zoning for Sunrock Canada lands (Part of Lot 19, Concession 4)
• By-law 2021-144 authorizes site plan amending agreement with McDonald's Restaurants of Canada
• Report PWO-62/21: Tender U21-32 for Music Hall front facade upgrades
• Report DS-61/21: Minor variance request for 6 Sangster Road (Hans Steel Canada)

Council awarded a $65,000 contract for Music Hall front facade upgrades to Heritage Restoration, funded from capital and reserve funds. They also approved a comprehensive pool repair and replacement strategy, including immediate and short-term remedial actions, and tabled a proposed election sign by-law until January 2022. Several by-laws were passed, including interim tax levies and appointments.

• Awarded Tender U21-32 for Music Hall front facade upgrades to Heritage Restoration for $65,000 (carried)
• Approved pool building audit recommendations, including $19K-$31K immediate and $111K-$178K short-term repairs (carried)
• Tabled proposed election sign by-law until January 24, 2022 (carried)
• Passed By-law 2021-142 for interim tax levies for 2022 (carried)
• Passed By-law 2021-147 authorizing $3,000,000 borrowing for 2022 expenditures (carried)
• Appointed Mike MacDonald as Assistant Fire Chief (By-law 2021-141) (carried)
• Appointed Michael Klose as Acting Chief Building Official (By-law 2021-149) (carried)
• Approved tax adjustments under Sections 357 & 358 of the Municipal Act (carried)

Finance Committee Budget Meeting

The Finance Committee is holding a budget meeting to review draft capital and operating budgets for 2022 across multiple departments, including recreation, arena, parks, library, and general government. The meeting is virtual and includes public comment periods. No decisions are recorded in the agenda itself; it is a working session to discuss proposed budget figures.

• Recreation, Culture & Tourism capital and operating budgets
• Arena and Parks capital and operating budgets
• Library capital and operating budgets
• Office of the CAO, Economic Development, and Financial Activities operating budgets
• General Government, Livestock Claims, and Other Expenses operating budgets

Finance Committee Budget Meeting

The Finance Committee is holding a budget meeting to review capital and operating budget proposals for several departments, including Public Works, Facilities, Fire, and various filler budgets. Several agenda items, such as Business Improvement Area, Recreation, Health & Safety, and Library, are noted as being discussed at a later date. The meeting is virtual and includes public comment periods.

• Public Works capital and operating budget reviews
• Facilities and Community Halls capital and operating budget reviews
• Fire Department capital and operating budget reviews
• Filler budgets: Economic Development, Financial Activities, General Government, Livestock Claims, Township Property, Other Expenses

General Purpose and Administration Committee

The General Purpose and Administration Committee is meeting to discuss and potentially approve several financial items for 2022, including interim tax levies, the interim budget, and a temporary borrowing by-law. The agenda also includes reports on security releases, a grass cutting tender, and various correspondence items. Several reports and presentations are scheduled, including a delegation on the Uxbridge Revitalization Plan.

• 2022 Interim Tax Levies and By-law (Report TR-37/21)
• 2022 Interim Budget (Report TR-38/21)
• Request for Temporary Borrowing By-law for 2022 (Report TR-39/21)
• Grass Cutting Tender U21-30 results and alternative proposal for Zones 6 and 7 (Reports RC-37/21 and RC-38/21)
• Uxbridge Downtown Revitalization Plan presentation by The Planning Partnership

The General Purpose and Administration Committee approved an interim 2022 budget of $14,602,153 for operational costs and interim payments, and authorized borrowing up to $3,000,000 before tax collection. It also supported in principle the Uxbridge Downtown Revitalization Plan recommendations, awarded grass-cutting contracts for zones 1-5, and approved several security deposit releases. A policy on use of corporate resources in an election year was tabled to January 17, 2022.

• Approved 2022 interim budget of $14,602,153
• Authorized borrowing up to $3,000,000 for 2022
• Supported in principle the Uxbridge Downtown Revitalization Plan recommendations
• Awarded grass-cutting tenders for zones 1-3 to C.E.T. Property Maintenance Inc. and zones 4-5 to Lawnscape
• Approved release of $40,000 security deposit for North Country Properties Inc. (42 Anderson Blvd.)
• Approved release of $50,000 security deposit for Steve and Laura Organ (4189 Concession 6)
• Approved release of $10,000 security deposit for Annina's Bakery (300 Highway 47), pending staff approval
• Tabled the Use of Corporate Resources in an Election Year Policy until January 17, 2022

Public Meeting

The Township of Uxbridge Council is holding a public meeting to consider a by-law to stop up, close, and convey a road allowance on Brookdale Road, specifically parts of Lot 22, Concessions 7 and 8. Public comments are invited on this proposal.

• Proposed by-law to stop up, close and convey road allowance on Brookdale Road
• Affected area: Part of Lot 22, Concession 7, Original Road Allowance between Concessions 7 and 8, and Part of Lot 22, Concession 8, designated as Parts 1 and 2 on 40R31448

The Township of Uxbridge Council held a public meeting to consider a by-law to stop up, close, and convey a road allowance described as Part of Lot 22, Concession 7, Part of Original Road Allowance between Concessions 7 and 8, and Part of Lot 22, Concession 8, designated as Parts 1 and 2 on 40R31448. No public comments were received, and no decisions were made; the meeting was procedural only.

• No decisions were made; the meeting was held to hear public input on the proposed road allowance closure and conveyance.
• No public comments were received regarding the proposed by-law.
• The meeting adjourned at 10:35 a.m. without further action.

Council Meeting

The Township of Uxbridge Council is meeting virtually to consider several reports and by-laws. Key items include a report on allowing additional uses at the Parratt Pit (Sunrock Canada), a proposed AV upgrade for Council Chambers, and four by-laws covering a Firehouse Subs funding agreement, road closure on Brookdale Road, an amended site plan agreement with Evendale Developments, and a planning fees agreement with Zano-Con Developments. Council will also hear a delegation from the Loaves and Fishes Food Bank and receive correspondence on various topics.

• Report DS-59/21: Permission for additional uses (processing/resale of crushed stone) at Parratt Pit, Part of Lot 19, Concession 4
• Report CL-32/21: Proposed AV upgrade for Council Chambers
• By-law 2021-133: Funding agreement with Firehouse Subs Public Safety Foundation of Canada
• By-law 2021-134: Stop up, close and convey part of Brookdale Road (Part of Lot 22, Concession 7 & 8)
• By-law 2021-135: Amending site plan and condominium agreement with Evendale Developments (Block 6, Plan 40M-2669)

General Purpose and Administration Committee

The General Purpose and Administration Committee is meeting virtually to receive updates from the Museum Advisory Committee, Active Transportation Committee, and the Region of Durham on Envision Durham. It will also consider reports on a proposed 2022 truck purchase, the Uxbridge Historical Centre business plan, Canadian Tire Arena advertising, a Firehouse Subs grant, and modernization of development services. Several correspondence items and public comments on the Bridgebrook development application are on the agenda.

• Delegation: Region of Durham on Envision Durham overview
• Report PWO-59/21: Proposed truck purchase in 2022 budget
• Report RC-34/21: Uxbridge Historical Centre business plan
• Report RC-35/21: Canadian Tire Arena advertising
• Report FR-10/21: Firehouse Subs Public Safety Foundation grant agreement

The General Purpose and Administration Committee approved a five-year sole-source contract with Cloudpermit for building, planning, and by-law software modules, funded 65% by a provincial grant and 35% by existing municipal funds. The committee also directed staff to work with the Waterfront Regeneration Trust to install signs for a Greenbelt Route connector to downtown Uxbridge and the Rail Trail. A $3,111.08 credit was approved for Canadian Tire Uxbridge's arena advertising invoice due to COVID-19 closures. The committee received correspondence and reports on various topics, including MPAC property assessments, COVID-19 funding requests, and the Uxbridge Historical Centre business plan.

• Approved five-year Cloudpermit contract for building, planning, by-law modules ($10K implementation, $42K year 1 subscription)
• Directed Public Works to work with Waterfront Regeneration Trust on Greenbelt Route connector signage
• Approved $3,111.08 advertising credit for Canadian Tire Uxbridge for COVID-19 arena closure
• Directed staff to report on proof of vaccination for organized sport participants (Whitby correspondence)
• Referred Lake of Bays COVID-19 funding request to Treasury for consideration
• Directed Public Works to purchase next truck and plow through Local Authority Services
• Approved accounts from October 15 to November 10, 2021
• Directed staff to bring forward by-law for Firehouse Subs Public Safety Foundation funding agreement

Council Meeting

The Township of Uxbridge Council is meeting to hear a delegation on a site alteration/fill permit application, receive correspondence on truck traffic and development, and vote on several by-laws. These include zoning amendments, agreements for land purchases and sales, a lease for the Thomas Foster Memorial, and an agreement with the Region of Durham to use Sandford Community Centre as a COVID-19 vaccination centre.

• Delegation by Andrew Rowland (Bernard Cole Corporation) re fill permit at 7169 Concession 2
• By-law 2021-126: zoning amendment for Universal Silo at 39 Anderson Boulevard
• By-law 2021-127: agreement with Region of Durham for Sandford Community Centre as vaccination centre
• By-laws 2021-128 to 2021-130: agreements of purchase and sale with Buncombe, Henderson, and Taylor for lane parts on Plan 733
• By-law 2021-131: lease agreement with Foster Memorial Committee for Thomas Foster Memorial

Council approved seven by-laws (2021-125 to 2021-131) covering a planning fees agreement, a zoning amendment for 39 Anderson Boulevard, a COVID-19 vaccination centre agreement for Sandford Community Centre, three land purchase/sale agreements, and a lease for the Thomas Foster Memorial. A site alteration permit request for 7169 Concession 2 was referred to staff for a report. Correspondence about excessive vehicle noise was tabled to January 2022, and other correspondence was received for information.

• Approved By-law 2021-125: Planning fees agreement with Jacko Holdings Ltd. for 296 Toronto Street South
• Approved By-law 2021-126: Zoning amendment for 39 Anderson Boulevard (Universal Silo)
• Approved By-law 2021-127: Agreement with Region of Durham for Sandford Community Centre as COVID-19 vaccination centre
• Approved By-law 2021-128: Purchase and sale agreement with Daniel Ross Buncombe for lane land
• Approved By-law 2021-129: Purchase and sale agreement with James Joseph Henderson for lane land
• Approved By-law 2021-130: Purchase and sale agreement with Roger Bruce Taylor for lane land
• Approved By-law 2021-131: Lease agreement with Foster Memorial Committee for Thomas Foster Memorial
• Referred site alteration permit request for 7169 Concession 2 to staff for report

General Purpose and Administration Committee

The Township of Uxbridge's General Purpose and Administration Committee is meeting virtually. The agenda includes a delegation from the Accessibility Advisory Committee, correspondence from the Region of Durham and the Toronto and Region Conservation Authority, and reports on the Holiday Trail and Sandford Hall COVID immunization clinic. The most substantial item is a large volume of public correspondence regarding OPA 66, ZBA 2021-03, and SUB 2021-01 for Bridgebrook Corp. (John Spina). The meeting also includes an in-camera session for a proposed or pending land acquisition or disposition.

• Public correspondence on OPA 66, ZBA 2021-03, and SUB 2021-01 for Bridgebrook Corp. (John Spina) — 13 letters
• Report RC 33-21: Holiday Trail
• Report PWO-58/21: Sandford Hall COVID Immunization Clinic
• Correspondence: AMO COVID-19 recovery infrastructure
• In-camera item: proposed or pending acquisition or disposition of land

The General Purpose and Administration Committee received updates from the Accessibility Advisory Committee, approved a revised 2022 budget meeting schedule, and directed staff to prepare a bylaw for a COVID-19 vaccine clinic at Sandford Hall. All motions were carried unanimously. The meeting was largely procedural, with most items received for information only.

• Received Accessibility Advisory Committee update and referred accessible parking request to staff
• Directed Mayor Barton and Councillor Popp to write congratulatory letter to Terry Baskin for Durham Region Accessibility Award
• Amended 2022 budget meeting schedule: removed Dec 16, 2021, Jan 13 and Jan 20, 2022; added Jan 11 and Jan 18, 2022
• Directed staff to bring forward bylaw for Sandford Hall vaccine clinic agreement with Region of Durham
• Received 13 pieces of correspondence re Bridgebrook Corp. (OPA 66, ZBA 2021-03, SUB 2021-01) and referred to Township Planner and Applicant

Public Planning Meeting

The Planning Committee held a public meeting to hear a proposal by Bridgebrook Corp. to redesignate and rezone about 98.78 acres at Concession Road 6 and Centre Road for a 588-unit residential subdivision. No decisions were made; the committee only received the application and public comments. A planning report from the Township's consultant is required before any decision.

• Received correspondence items a. to bi. regarding OPA 66, ZBA 2021-03 and SUB 2021-01 for information (carried)
• Extended public comment period by 28 days from meeting date

Council Meeting

Council will hold a regular meeting with a delegation from Durham Regional Police, consider several by-laws including part-lot control removal, a development agreement, and a snow removal contract, and receive correspondence on topics like teen driver safety and cannabis production. They will also review minutes from the September 27 meeting and the General Purpose and Administration Committee meeting.

• By-law 2021-120: Part lot control removal for Brookfield Saleville
• By-law 2021-121: Development agreement with Valerie James and Scott Taylor
• By-law 2021-122: Assumption of municipal services in Forest Ridge subdivision
• By-law 2021-123: Snow removal agreement with Forest Ridge Landscaping
• Report on security camera upgrades

Council approved the purchase of 13 security cameras and one network video recorder for the Uxbridge Arena, funded through Insurance Risk Management Initiatives, with sole sourcing to Phantom Security Group Inc. for $25,734 plus HST. Council also passed four by-laws, including part-lot control designation, agreements for land and snow removal, and assumption of municipal services in Udora Subdivision. All decisions were carried unanimously.

• Approved purchase of 13 security cameras and NVR for Uxbridge Arena, sole source to Phantom Security Group Inc. for $25,734 plus HST (carried)
• Passed By-law 2021-120 designating lands not subject to part-lot control (Brookfield - Saleville) and repealing By-law 2021-102 (carried)
• Passed By-law 2021-121 authorizing agreement with Louise Valerie James and Bradford Scott Taylor for lands at 7649 Concession 4 (carried)
• Passed By-law 2021-122 assuming municipal services in Udora Subdivision Phases 1 and 2 (carried)
• Passed By-law 2021-123 authorizing snow removal agreement with Forest Ridge Landscaping, repealing By-law 2020-109 (carried)
• Passed By-law 2021-124 confirming proceedings of the meeting (carried)

General Purpose and Administration Committee

The General Purpose and Administration Committee meets to hear a delegation from the Uxbridge Lions Club about a proposed Halloween parade at Elgin Park, review correspondence including a zoning application for Evendale, and receive reports on animal control and by-law services. The agenda also includes accounts for September 20 to October 14, 2021, and a closed session for personal matters.

The General Purpose and Administration Committee voted not to proceed with amending zoning and animal by-laws to allow keeping hens in residential areas, based on the Urban Chickens Survey Results Report. The committee also supported in principle several community events, including a Halloween parade at Elgin Park and a toy drive at the Seniors Centre, and approved accounts for the period September 20 to October 14, 2021.

• Declined to amend by-laws to allow backyard hens in residential areas
• Supported in principle Uxbridge Lions Club Halloween Parade at Elgin Park, Oct 31 (staff to finalize details)
• Supported in principle Canadian Tire Uxbridge Toy Drive at Seniors Centre, Nov 29-Dec 20
• Supported Doug Lippay's beach volleyball court expansion at Harold Bell Memorial Park
• Approved accounts from September 20 to October 14, 2021
• Directed quarterly update meetings with New Animal Shelter for Uxbridge Scugog (NASUS)
• Accepted resignation of Angela Horne from Santa Claus Parade Committee
• Received correspondence on ZBA 2021-01 (Evendale Developments) for information

General Purpose and Administration Committee

The General Purpose and Administration Committee is meeting to discuss a range of items, including a Region of Durham presentation on 311 calls using the Township's telephone exchange, several financial reports on security releases and grants, and correspondence regarding a zoning by-law amendment for Evendale Apartments. The agenda also includes reports on a fire pumper repair, tree removal tender, and a proposed anti-idling policy for Township vehicles.

• Region of Durham 311 presentation on calls using Township telephone exchange
• Reports on release/reduction of securities for Brooks Farms, Moorefield Developments, and Udora Subdivision
• Fire Pumper Emergency Repair report (FR-09/21)
• Tender U21-29 Tree Removal report (PWO-57/21)
• Multiple public comments on Zoning By-law Amendment 2021-01 (Evendale Apartments)

The General Purpose and Administration Committee approved the 2022 Council and Committee meeting schedule and agreed to no objection to routing 311 calls from the Uxbridge telephone exchange overlap to Durham Region, with an option to transfer callers to their home municipality. The committee also approved several financial items, including a $10,283 tree removal tender, release of securities for Brooks Farms and Udora Subdivision, and a reduction of security for Moorefield Developments. An internal anti-idling policy for Township vehicles was referred to staff for investigation.

• Approved 2022 Council and Committee meeting schedule
• Agreed to no objection to 311 call routing from Uxbridge exchange overlap to Durham Region
• Approved $10,283 tree removal tender to Uxbridge Tree Service Inc.
• Approved release of $10,000 cash security for Brooks Farms
• Approved reduction of Moorefield Developments letter of credit by $405,384, leaving $73,450
• Approved release of $150,170 letter of credit for Udora Subdivision
• Referred internal anti-idling policy investigation to staff
• Supported in principle free use of Arena for 'Uxbridge Warm Hearts' on Nov 13, 2021

Council Meeting

The Township of Uxbridge Council is meeting to consider a range of items, including adopting a Traffic Calming Policy, a COVID-19 Vaccination Administrative Policy, and several agreements for services and development. They will also hear delegations about Cemetery Road reconstruction and a Scout group's 100th anniversary events, and receive reports on the Uxbridge Regional Centre and Truth and Reconciliation Day recognition.

• By-law 2021-090 to adopt the Traffic Calming Policy
• By-law 2021-112 for Elexicon Group Envision Program at Uxbridge Arena and Community Centre
• By-law 2021-113 for Region of Durham on-site sewage system inspection agreement
• By-law 2021-115 for Tri Son Contracting snow removal extension
• Delegation: Sean Sullivan on Cemetery Road traffic concerns

Council approved the 1st Uxbridge Scout Group's request to host two events in Elgin Park in 2022, waiving rental fees and granting exemptions to the Open Air Burning By-law and Parks By-law for campfires and overnight camping. Council also authorized a $45,000 downtown revitalization project application to the RED Program, and passed several by-laws including a zoning amendment for the Gerstner property. A traffic calming policy was lifted from the table and received for information.

• Supported 1st Uxbridge Scouts' two events in Elgin Park, waived rental fees, granted burning and camping exemptions (carried)
• Authorized $45,000 downtown revitalization project application to RED Program (carried)
• Endorsed comments on Envision Durham for Uxbridge Downtown (carried)
• Lifted and received Traffic Calming Policy PWO-49/21 (carried)
• Passed By-law 2021-118 zoning amendment for Gerstner lands (carried)
• Passed By-laws 2021-090, 2021-112 to 2021-118 (carried)
• Approved Orange Shirt Day sign by-law exemption until Oct 4, 2021 (carried)
• Adopted minutes of September 13, 2021 meeting (carried)

Public Planning Meeting

The Township of Uxbridge Planning Committee is holding a public meeting to consider a zoning by-law amendment (ZBA 2021-08) from Oland Holdings Inc. to rezone 102 Prouse Road to allow soil remediation processing as a permitted use. The site is currently zoned for holding aggregate processing and is in the Oak Ridges Moraine Conservation Plan area. A site plan development agreement would be required before holding provisions are removed.

• Zoning By-Law Amendment 2021-08 (ZBA 2021-08) by Oland Holdings Inc.
• Rezone 102 Prouse Road to add soil remediation processing as a permitted use
• Site designated 'Countryside Area' with special policy 1.9.4.3 iii Industrial
• Currently zoned 'Holding Aggregate Processing Exception No. 7 ((H) M5-7)' and 'Holding Aggregate Processing Exception No. 8 ((H) M5-8)'
• Site Plan Development Agreement required before removing holding provisions

The Planning Committee held a public meeting to consider Zoning By-Law Amendment 2021-08, which would rezone 102 Prouse Road to allow soil remediation processing as a permitted use. The applicant, Oland Holdings Inc., presented details on the proposal, including truck movements, noise, and soil handling. No decision was made; the meeting was procedural, and written comments were accepted for 14 more days.

• Held public meeting for ZBA 2021-08 (no vote taken)
• Accepted applicant presentation on soil remediation proposal
• Extended written comment period by 14 days

General Purpose and Administration Committee

The General Purpose and Administration Committee is meeting to discuss a range of items including the proposed 2022 budget timetable, tender results for the South Balsam Bridge, a request to import topsoil at 6449 Concession 4, and several zoning by-law amendments. The committee will also consider reports on the East Townline Bridge, a parking lot snow clearing contract extension, and a traffic calming policy update.

• Proposed 2022 Budget Timetable (Report TR-30/21)
• South Balsam Bridge tender results (Report RC-28/21)
• Topsoil import at 6449 Concession 4 (delegation by Zunaira Butt)
• Zoning amendments: Sunrock Canada (ZBA 2021-07), Evendale Developments (ZBA 2021-01), Gerstner at 10700 Regional Road 1
• East Townline Bridge emergency measures (Report PWO-52/21)

The General Purpose and Administration Committee approved the proposed 2022/2023 budget timetable, released a $30,000 letter of credit for 22 Anderson Blvd., and postponed the South Balsam Bridge and Boardwalk project pending a cost review. The committee also approved several other items including a snow clearing contract extension, a traffic calming policy update, and a zoning amendment for 10700 Regional Road 1.

• Approved the 2022/2023 proposed budget timetable
• Released $30,000 letter of credit for 22 Anderson Blvd., leaving nil balance
• Postponed South Balsam Bridge and Boardwalk project for cost review
• Approved $6,468 carryover for Canada Day Advisory Committee to 2022
• Extended parking lot snow clearing contract to Tri Son Contracting Inc. at $33,941.73 plus HST
• Approved Traffic Calming Policy as amended
• Approved zoning by-law amendment for P.D. Redfearn Gerstner at 10700 Regional Road 1
• Referred YDHR Railway Street road closure request to Council for September 27

Council Meeting

The Township of Uxbridge Council is meeting to decide on a range of items including a traffic calming policy, several by-laws for development and subdivision agreements, and a tender for washroom renovations at the Senior's Centre. The agenda also includes delegations from residents requesting reductions in fire and trail rescue invoices, and correspondence on topics like eye care fees, affordable internet, and construction noise.

• By-law 2021-090 to adopt the Traffic Calming Policy
• By-law 2021-107 to reduce speed limits from 80 km/h to 70 km/h on specified rural roads
• By-law 2021-105 authorizing agreement with CPM Group Inc. for Senior's Centre washroom renovations
• By-law 2021-103 authorizing a Development Agreement with James Samuel Carrick for 2280 Concession 3
• By-law 2021-102 to designate lands in Saleville as not subject to Part-Lot Control

Council approved the Senior Centre washroom renovation project with a $192,000 budget, funded by a $129,000 ICIP grant and $63,000 from the Facilities Asset Preservation Fund, and authorized an agreement with CPM Group Inc. Council also awarded the Fire Master Plan project to Emergency Management and Training Inc. and directed staff to apply for up to $500,000 in Community Building Fund for a lighting project. A request for payment options on a trail rescue fire invoice was referred to the Mayor and Fire Chief, and the Traffic Calming Policy was tabled to September 27, 2021.

• Approved $192,000 Senior Centre washroom renovation, funded by $129,000 ICIP grant and $63,000 from Facilities Asset Preservation Fund, with agreement with CPM Group Inc.
• Awarded Fire Master Plan project to Emergency Management and Training Inc., directing staff to prepare an agreement and allocate funds for a budget shortfall.
• Directed staff to apply for up to $500,000 from the Community Building Fund, including a lighting project, and to reallocate capital savings to irrigation and Veterans' Park improvements.
• Directed Mayor Barton and Fire Chief Alexander to discuss payment options for a trail rescue fire invoice with Noel Fortuno.
• Tabled the Traffic Calming Policy and By-law 2021-090 until the September 27, 2021 meeting.
• Approved a one-year trial agreement with Elexicon Group Inc. for $295.00 per month for the Uxbridge Arena.
• Supported the Optimist Club's use of Elgin Park for the 2021 Fantasy of Lights and a noise exemption for a wedding at 13549 Concession 2, Zephyr.
• Approved street names Hildred Cushing and Philip Joseph for the Evendale Development on Brock Street East.

Public Planning Meeting

The Township of Uxbridge Planning Committee holds a public meeting to review Zoning By-law Amendment 2021-07 (ZBA 2021-07) by Bill Kester (Sunrock Canada). The application seeks to permit storage, processing, and resale of imported crushed quarry stone and recycled concrete on the property at 4700 Regional Road 47. The meeting is virtual and includes public participation for oral or written submissions.

• Zoning By-law Amendment 2021-07 (ZBA 2021-07) by Sunrock Canada
• Purpose: storage, processing, and resale of imported crushed quarry stone and recycled concrete
• Property: 4700 Regional Road 47, west side, opposite Regional Road 1, north of Coppins Corner
• Current zoning: Rural Resource Extraction (M3) Zone
• Designations: Aggregate Resource Extraction Area No. 7; Countryside Area, Policy Area 1.9.9.1

The Planning Committee held a public meeting to consider Zoning By-law Amendment 2021-07, which would permit storage, processing, and resale of imported crushed quarry stone and recycled concrete at 4700 Regional Road 47. No decision was made; the meeting was for information and public input. The applicant, Sunrock Canada, stated the change would not increase truck traffic beyond the current 300-500 trucks per week. Written comments were accepted for an additional 14 days after the meeting.

• No formal decisions were made at this public meeting.
• Heard a presentation from the applicant's planning consultant on the proposed zoning amendment.
• Received public input from one resident, Gail Sanderson, who asked about letters of support and truck traffic.
• Extended the comment period by 14 days for written submissions to the Township Clerk.

Public Planning Meeting

The Township of Uxbridge Planning Committee holds a virtual public meeting to hear comments on Zoning By-law Amendment 2021-01 by Evendale Developments Ltd. The application seeks to re-designate and re-zone land at the north-west corner of Herrema Boulevard and Brock Street E to allow a 4-storey apartment building. Written submissions from three residents are attached for consideration.

• Zoning By-law Amendment 2021-01 (ZBA 2021-01) by Evendale Developments Ltd.
• Re-designate property from 'Residential Area' to 'Residential Area Higher Density' in Official Plan
• Re-zone from 'Residential Holding (RH) Zone' to 'Residential Multiple Density (RM) Zone'
• Proposed 4 storey apartment building at north-west corner of Herrema Boulevard and Brock Street E
• Public submissions from Helen Langenhuizen, Marlene Rhodes, and W. Winston Ross

The Planning Committee held a public meeting to review a revised zoning by-law amendment (ZBA 2021-01) by Evendale Developments Ltd. for a 4-storey, 59-unit apartment building at the north-west corner of Herrema Boulevard and Brock Street E. The applicant reduced the height from 6 storeys and the unit count from 86, and moved vehicle access from Low Boulevard to Herrema Boulevard. No decision was made; the committee received correspondence and allowed 21 more days for public comments.

• Received correspondence from Helen Langenhuizen, Marlene Rhodes, and W. Winston Ross regarding ZBA 2021-01 and referred it to the Township Planner and applicant for consideration.
• Extended the public comment period by 21 days from the meeting date for written submissions to the Township Clerk.
• No approval or denial of the zoning amendment was made at this meeting.

Council Meeting

The Township of Uxbridge Council is meeting virtually to consider a range of items, including delegations on the Uxbridge Industrial Park and a special event permit, correspondence on various provincial and local issues, and multiple reports. Key decisions include adopting a traffic calming policy, approving agreements for fiber connectivity, and issuing a $1.5 million debenture for a new aerial fire apparatus. The agenda also includes several zoning and official plan amendments, as well as routine approvals of minutes and accounts.

• By-law 2021-097 authorizes $1,500,000 debenture for Aerial Fire Apparatus
• By-law 2021-090 adopts new Traffic Calming Policy
• By-law 2021-089 authorizes FiberSpeed Inc. agreement for fiber connectivity to Leaskdale, Zephyr, and Sandford
• By-law 2021-098 adopts Official Plan Amendment No. 65 for Grainboys Holdings Inc. at 3469 York Durham Townline
• Multiple correspondence items regarding Zoning By-law Amendment 2021-04 for 45-47 Anderson Boulevard

Council approved a $1.5 million debenture to fund a new aerial fire apparatus, adopted an official plan amendment for Grainboys Holdings, and approved several other items including a FiberSpeed municipal access agreement, speed limit reductions on rural roads, and the reopening of community halls. A traffic calming policy was tabled until September 13, 2021.

• Approved $1.5M debenture for aerial fire apparatus (carried)
• Adopted Official Plan Amendment for Grainboys Holdings (carried)
• Approved FiberSpeed municipal access agreement (carried)
• Directed staff to lower speed limits on rural roads (carried)
• Approved reopening of community halls after Sept 7 with COVID protocols (carried)
• Approved $8,896.49 furniture purchase for Seniors Centre from Roseplain Fund (carried)
• Tabled traffic calming policy until September 13, 2021 (carried)
• Approved release of $42,000 letter of credit for Estates at Sunset Ridge (carried)

Public Planning Meeting

The Township of Uxbridge Planning Committee is holding a public meeting to consider Zoning By-law Amendment 2021-06 for 10700 Durham Regional Rd 1. The application seeks to reduce minimum lot frontage and area requirements in the Rural (RU) Zone to accommodate an existing dwelling and barn on a proposed severed lot. The public can make oral or written submissions on the application.

• Zoning By-law Amendment 2021-06 (ZBA 2021-06) for 10700 Durham Regional Rd 1
• Reduce RU Zone lot frontage from 200m to 85.95m and lot area from 40ha to 1.4ha
• Prohibit housing livestock in existing frame barn
• Restrict retained agricultural portion from future severances and residential development
• Public submissions from Harry Worsley and James Ross, Malvin Ross and Margaret Ross

The Planning Committee held a public meeting to review Zoning By-law Amendment 2021-06, which would reduce the minimum lot frontage and area for a Rural (RU) Zone property at 10700 Durham Regional Rd 1 to accommodate an existing dwelling and barn. The applicant, Robert Clark CCS, proposed severing the surplus farmhouse and merging the retained farmland with the abutting property to the north. No decisions were made; the committee received two letters of correspondence and allowed an additional seven days for public comments.

• Received correspondence from Harry Worsley and James, Malvin, and Margaret Ross regarding ZBA 2021-06 for information
• Referred the correspondence to the applicant and Township Planner for consideration
• Adjourned the meeting without voting on the zoning amendment

Council Meeting

The Township of Uxbridge Council is meeting to receive a presentation from the Region of Durham on its draft Regional Cycling Plan, and to consider several staff reports, including proposed changes to reduce long-haul truck traffic downtown, a request to reimburse a cash-in-lieu of parkland payment from Brookfield Residential, and a request to reduce the speed limit on Fowlers Road. The agenda also includes numerous correspondence items from other municipalities and agencies, plus several in-camera items related to land acquisition or disposition.

• Presentation on Draft Regional Cycling Plan by Region of Durham
• Report CAO-09/21: Proposed changes to reduce long-haul truck traffic in downtown Uxbridge
• By-law 2021-086: Planning Fees Agreement with Mosaik (Uxbridge) Inc. for 62 Mill Street
• Report PWO-42/21: Concession 4 no heavy trucks and speed limit
• Report RC-25/21: Parks, arena, recreation, culture and facilities services rates for Sept. 2021–Aug. 2023

Council approved applying for a Canada Community Revitalization Fund (CCRF) grant to revitalize Elgin Park, with a maximum project cost of $775,000 and seeking a 75% grant. The motion also directs staff to investigate including costs to upgrade the Veteran's Park washroom building in the grant. A further report on the final scope and cost will be brought forward if the grant is approved.

• Approved applying for a Canada Community Revitalization Fund (CCRF) grant to revitalize Elgin Park, up to a maximum project cost of $775,000, seeking a 75% grant.
• Directed staff to investigate including costs to upgrade the Veteran's Park washroom building in the grant application.
• Approved awarding the Township Page (Q21-05) to the Uxbridge Cosmos for their full-page option at a cost of $352 plus HST.
• Approved awarding the new phone system to Sciecom for 1-5 years at $2,608.69 plus HST monthly, and approved cabling costs of approximately $13,000 plus tax.
• Approved a recommendation to the Region of Durham Land Division Committee that the Township has no objection to the approval of Application LD 082/2021, subject to four conditions.
• Approved directing Recreation staff to apply for the $25,000 Seniors Community Grant Program for the CommuneTEA programming for 2021/2022.
• Approved the accounts from April 15 to July 7, 2021.
• Approved a motion to accept a property donation from John McCutcheon through the Ecological Gifts Program, subject to all requirements being satisfied.

Council Meeting

The Township of Uxbridge Council is meeting to hear delegations from Otter Energy about a solar installation on community buildings and from an architect about a proposed addition to Butternut Manor. Council will also consider several reports and by-laws, including the adoption of the Active Transportation Plan, an amended fire services agreement with Oshawa, and a land exchange agreement. The agenda includes routine items like minutes, correspondence, and an in-camera session.

• Delegation: Otter Energy re GIBC Grant - Solar Installation on Community Buildings
• Delegation: David Johnston Architect re Addition to Butternut Manor, Phase 3 plans
• By-law 2021-077: Adopt Active Transportation Plan
• By-law 2021-078: Amending Agreement with City of Oshawa re Fire Protection Services
• By-law 2021-080: Amended Land Exchange, Road Culvert, Construction and Lease Agreement with John Daniel Rodych, 36 Brock Street West

General Purpose and Administration Committee

The General Purpose and Administration Committee is meeting to review reports and correspondence, including the 2020 consolidated financial statements, a Uxpool building audit, and several zoning by-law amendments. Delegations will present the audit plan, a request to rent the Elgin Park band shell, and an update on Dagmar Resort's development. The agenda also includes items on the Active Transportation Plan, Dominion Street parking, and fire department reports.

• Consolidated financial statements for year ended December 31, 2020 (Report TR-23/21)
• Uxpool Building Audit (Report RC-19/21)
• Zoning By-law Amendment 2021-04 for 45-47 Anderson Boulevard (ECMI Properties)
• Active Transportation Plan (Report PWO-39/21)
• Tender U21-23 Fire Extinguisher Inspection

The General Purpose and Administration Committee approved the 2020 consolidated financial statements and trust fund statements, and authorized making the audited statements public. It also awarded several contracts, including a $10,400 Uxpool building audit to Tacoma, a $2,633.28 fire extinguisher inspection tender to Richardson Fire Systems, and a $499,000 real estate listing for 55 Young Street with Royal LePage Frank Real Estate. The committee approved an extension for Dagmar Ski Resort's development agreement, with Phase 1 and 2 due by December 31, 2022 and Phase 3 by December 31, 2023, and approved the Active Transportation Plan. It also approved the pool reopening as soon as possible in August 2021, subject to provincial COVID-19 restrictions.

• Approved 2020 audited financial statements and trust fund statements (carried)
• Awarded Uxpool building audit to Tacoma for $10,400 excl. HST (carried)
• Awarded fire extinguisher inspection tender to Richardson Fire Systems for $2,633.28 HST incl. (carried)
• Approved Dagmar Ski Resort development agreement extension: Phase 1 & 2 by Dec 31, 2022; Phase 3 by Dec 31, 2023 (carried)
• Approved Active Transportation Plan and forwarded to consultants for development application process (carried)
• Approved pool reopening as soon as possible in August 2021, or earlier if possible, within COVID-19 framework (carried)
• Awarded real estate services for 55 Young Street to Royal LePage Frank Real Estate with listing price of $499,000 (carried)
• Authorized Mayor and Clerk to sign Amending Agreement to Specialized Fire Rescue Agreement with City of Oshawa (carried)

Public Meeting

The Township of Uxbridge is holding a public meeting to discuss a proposed by-law to stop up, close, and convey part of Second Street (Registered Plan 30, Parts 1-3 on Plan 40R-31341). The meeting is for public input on this road closure.

• Proposed by-law to stop up, close, and convey part of Second Street
• Road allowance described as Parts 1, 2, and 3 on Plan 40R-31341

Public Planning Meeting

The Township of Uxbridge Planning Committee is holding a virtual public meeting to consider Zoning By-law Amendment 2021-04, which would rezone 45 and 47 Anderson Boulevard to allow a soil waste transfer facility. The site is currently zoned Holding Rural Industrial with exceptions. The agenda includes public participation and written submissions from numerous residents regarding the application.

• Zoning By-law Amendment 2021-04 (ZBA 2021-04) by ECMI Properties (125 Villarboit) Inc.
• Rezoning of 45 and 47 Anderson Boulevard for a soil waste transfer facility
• Site designated Countryside Area, Policy Area 1.9.4.3 iii Industrial in Official Plan
• Current zoning: Holding Rural Industrial Exception No. 36 ((H) M1-36) and No. 39 ((H) M1-39)
• 17 public submissions listed from residents including Lindsay Knocker, Dana Arcinas, Lori Pinter, and others

The Planning Committee held a public meeting to consider Zoning By-law Amendment 2021-04, which would rezone 45 and 47 Anderson Boulevard to permit a waste transfer facility for non-hazardous soil. No decision was made; the committee heard a presentation from the applicant and public comments. The meeting was adjourned with an additional 28 days allowed for written submissions.

• Received correspondence items a-s regarding ZBA 2021-04 for information and referred them to the Township Planner and Applicant (carried).
• No decision made on ZBA 2021-04; public meeting only.

Council Meeting

The Township of Uxbridge Council is meeting to consider a range of items, including delegations, minutes, correspondence, and reports. The main business is the approval of 11 by-laws covering topics such as a demolition agreement, paid parking services, a multisport court construction contract, zoning amendments, and policy adoptions. Council will also hear a presentation on the 2021 Uxbridge Fall Fair and receive several planning reports on Committee of Adjustment applications.

• By-law 2021-065: agreement with 4 Pay Inc. for paid parking at Fields of Uxbridge
• By-law 2021-066: contract with Real Landscaping Plus Inc. for multisport court at Bonner Fields
• By-law 2021-069: zoning amendment for 35 Dominion Street
• By-law 2021-064: demolition agreement with Sam Carrick and Carley Berry for 2280 Concession 3
• Six Committee of Adjustment applications for relief from zoning requirements at various properties

Council supported the 2021 Uxbridge Fall Fair in principle and directed staff to work with the Fair Board on alternate event locations. Council also approved 11 by-laws (2021-064 to 2021-074) covering agreements, planning policies, and appointments, and supported a Minister's Zoning Order request for a glass and aluminium operation. Several Committee of Adjustment applications were received with conditions, and a resolution opposing in-store alcohol service at convenience stores was carried.

• Supported 2021 Uxbridge Fall Fair in principle, directed staff to explore alternate locations
• Approved by-laws 2021-064 to 2021-074 (agreements, policies, appointments)
• Supported Minister's Zoning Order request for Cairo Group at 3759 Durham Regional Road 30
• Approved Part Lot Control application for Brookfield Properties (Salville)
• Approved request for Bill and Anne Starke to reside at 7200 Concession 3 during construction (24 months)
• Carried resolution opposing in-store alcohol service at convenience stores
• Approved property tax adjustments under Sections 357 & 358 of Municipal Act
• Endorsed minutes of General Purpose and Administration Committee of June 7, 2021

Special Council Meeting

This is a special council meeting with a short agenda. Council will consider two by-laws: one authorizing an agreement with Safetek Emergency Vehicles for a new aerial fire truck, and another authorizing an agreement with Wyndale Paving for the reconstruction of Planks Lane from Franklin Street to Third Avenue. A confirming by-law is also listed.

• By-law 2021-061: Agreement with Safetek Emergency Vehicles for purchase of a new aerial fire truck
• By-law 2021-062: Agreement with Wyndale Paving for reconstruction of Planks Lane from Franklin Street to Third Avenue
• By-law 2021-063: Confirming by-law for the meeting's proceedings

Council passed By-law 2021-062 authorizing an agreement with Wyndale Paving for the reconstruction of Planks Lane from Franklin Street to Third Avenue. The by-law was introduced, read three times, and carried. A confirming by-law (2021-063) was also passed to confirm the meeting's proceedings.

• Approved By-law 2021-062 authorizing agreement with Wyndale Paving for Planks Lane reconstruction (carried)
• Approved By-law 2021-063 confirming the special meeting's proceedings (carried)

General Purpose and Administration Committee

The General Purpose and Administration Committee is meeting virtually to review reports and correspondence across finance, public works, planning, and other areas. Key items include development charge updates, traffic calming plans for several roads, and a rezoning application. The agenda also includes delegations on a historical sign, a butterflyway project, and a fire invoice.

• Traffic calming plans for Mill St., Centre Rd., Herrema Blvd., and Nelkydd Ln.
• Speed limit, school zone, and community safety zone policy review
• Zoning by-law amendment for 35 Dominion Street
• Development charges indexing and Treasurer's statement for 2020
• Release of pre-servicing security for Evendale Developments Ltd.

The General Purpose and Administration Committee approved a 3.1% increase to development charges, raising the fee for singles and semis to $16,170, effective July 1, 2021. The committee also approved several traffic calming measures on multiple roads, including Mill St., Centre Rd., Herrema Blvd., and Nelkydd Ln., and directed staff to post proposed rural speed limit reductions for a 30-day comment period. Additionally, the committee approved a zoning by-law amendment for 35 Dominion Street, subject to site plan approval, and awarded tenders for road sealing and parking stall line painting.

• Approved 3.1% development charge increase, singles/semis to $16,170 (carried)
• Approved zoning by-law amendment for 35 Dominion St., subject to site plan approval (carried)
• Approved traffic calming measures on Mill St., Centre Rd., Herrema Blvd., Nelkydd Ln. (carried)
• Directed staff to post proposed rural speed limit reductions for 30-day comment period (carried)
• Awarded rout and seal tender to Roadmaster Road Construction for $42,575 plus HST (carried)
• Awarded parking stall line painting tender to Apex Pavement Markings for $62,393 plus HST (carried)
• Approved release of $350,000 pre-servicing letter of credit for Evendale Developments (carried)
• Approved applying for Canada Healthy Communities Initiative Grant for Bonner Fields upgrades up to $66,500 (carried)

Public Planning Meeting

The Township of Uxbridge Planning Committee is holding a public meeting to consider Official Plan Amendment 65 (OPA 65), an application by Grainboys Holding Inc. to add a site-specific policy permitting a grain milling and blending facility. The property is designated Oak Ridges Moraine Conservation Plan Area and Natural Linkage Area, and is currently zoned Rural (RU). The meeting is virtual and includes public participation.

• Official Plan Amendment 65 (OPA 65) by Grainboys Holding Inc.
• Proposed grain milling and blending facility
• Property at 3469 York-Durham Line, south of Regional Highway 47
• Site designated Oak Ridges Moraine Conservation Plan Area and Natural Linkage Area
• Current zoning: Rural (RU) Zone

The Planning Committee held a public meeting to consider Official Plan Amendment 65 (OPA 65) by Grainboys Holding Inc. to permit a grain milling and blending facility at 3469 York-Durham Line. No decisions were made; the meeting was for public input, with written comments accepted for seven additional days.

• No decisions made; public meeting only for OPA 65 application
• Additional 7 days allowed for written comments to Township Clerk

General Purpose and Administration Committee

The General Purpose and Administration Committee is meeting virtually to discuss a range of items, including a site plan application for fill importation at Lakeridge Ski Resort, several Committee of Adjustment applications, and various reports on topics like electric vehicle charging stations and Canada Day 2021. The agenda also includes delegations, correspondence, and an in-camera session for personal and land matters.

• Site plan application for fill importation at Lakeridge Ski Resort, 790 Chalk Lake Road
• Request for temporary art installation at Elgin Park during Uxbridge Studio Tour
• Tender U21-15 for catch basin cleaning
• Report on electric vehicle charging stations
• Committee of Adjustment applications for 3 Harrison Dr., 114 Munro Cres., 428 Brewster Rd., 42 Kester Lane, and 59 Cemetery Rd.

The General Purpose and Administration Committee approved funding the remaining $85,000 for the Quaker Village Pathways project from reserve funds, with staff directed to find a repayment source before the 2022 budget. The committee also awarded a tender for catch basin cleaning to P.A. Catch Basin Cleaning Services for $26,346.91 including H.S.T. Additionally, the committee approved participating in a joint application with the Region of Durham for two Level 3 EV charging stations, with locations at Centennial Park and Town Hall, and approved in principle a permit parking trial at the Fields of Uxbridge using the 4Pay platform.

• Approved $85,000 from reserves for Quaker Village Pathways, tendered per procurement policy
• Awarded Tender U21-15 for catch basin cleaning to P.A. Catch Basin Cleaning Services for $26,346.91 including H.S.T.
• Approved joint application with Region of Durham for 2 Level 3 EV charging stations under ZEVIP, with locations at Centennial Park and Town Hall
• Approved in principle online permit parking at Fields of Uxbridge using 4Pay platform, with $10/hr fee for 6-month trial
• Referred Diana Lopez Soto's aerial dance installation request at Elgin Park to staff and Environment and Sustainability Committee
• Recommended deferral of Land Division Application LD068/2021 until arborist report and Neighbourhood Study of Cemetery Road completed
• Approved reorganization of Arena, Parks and Trails staff into Parks and Trails Manager and Arena and Recreation Manager positions
• Approved Canada Day Advisory Committee retaining unused funds post-July 1 for future 2021 event

Council Meeting

The Township of Uxbridge Council is meeting to consider a series of by-laws, including the 2021 tax levies for residential and commercial property classes, several 2-year agreements with the North Durham United Football Club, and authorization for voting by mail in the 2022 municipal election. The agenda also includes reports, correspondence, and committee minutes, with an in-camera session for a proposed land acquisition.

• By-laws 2021-056 and 2021-057 to levy 2021 taxes for commercial, industrial, residential, and other property classes
• By-law 2021-050 to authorize voting by mail and optical scanning tabulators for the 2022 Municipal Election
• By-laws 2021-051 to 2021-054 for 2-year leases and agreements with North Durham United Football Club for arena office space, Fields of Uxbridge, and Herrema Fields
• By-law 2021-048 for a Planning Fees Agreement with ECMI Properties for land at 45 and 47 Anderson Boulevard
• By-law 2021-049 to adopt the Community Garden Policy and Procedure

Council adopted an interim control by-law prohibiting new drug addiction treatment and harm reduction facilities for one year, and directed a study to establish a planning policy framework. Council also approved the UDRP Market Analysis data collection plan and passed 14 by-laws, including tax levies and agreements. A portion of Second Street was declared surplus for sale.

• Adopted interim control by-law 2021-059 on drug treatment facilities (carried)
• Directed planning consultant to study drug treatment facility policy (carried)
• Approved UDRP Market Analysis data collection plan (carried)
• Passed by-laws 2021-046 to 2021-059, including tax levies and agreements (carried)
• Declared Part of Second Street surplus to municipal needs (carried)
• Approved minutes of April 26, 2021 (carried)
• Endorsed committee minutes from April 19 and May 3, 2021 (carried)

General Purpose and Administration Committee

The General Purpose and Administration Committee is meeting to discuss and decide on several financial and operational items, including final tax levies for 2021, Business Improvement Area rates, and multiple public works tenders. The agenda also includes delegations on trail adoption, a zoning by-law amendment, and bus stop safety, as well as reports on land division applications and a request to purchase a road allowance.

• 2021 Final Tax Levies by-laws (capped and uncapped)
• 2021 Business Improvement Area (BIA) rates by-law
• Tenders: U21-16 Sidewalk Repair, U21-17 Tree Planting, U21-18 Parking Stall Line Painting, U21-19 Pavement Markings, U21-03 Planks Lane Reconstruction
• Zoning By-law Amendment ZBA 2020-05 for 8999 Concession 5 (Ferrante and Associates)
• Land division applications: LD054/2021 (269 Durham Regional Road 8), LD055-058/2021 (153 Cemetery Road), LD060-061/2021 (6749 Concession 6)

The General Purpose and Administration Committee approved several capital projects and land division recommendations. The most significant decision was awarding RFP U20-04 for a new aerial fire apparatus to Safetek Emergency Vehicles, with a budget increase to no more than $1.6 million, funded through a $1.5 million debenture in 2022. The committee also awarded tenders for sidewalk repair, tree planting, pavement markings, and Planks Lane reconstruction, and recommended approval of two land division applications while recommending refusal of four others.

• Awarded aerial fire apparatus RFP U20-04 to Safetek Emergency Vehicles, budget increased to $1.6M, funded by $1.5M debenture (carried)
• Awarded sidewalk repair tender U21-16 to Onsite Contracting Inc. for $45,256.50 (carried)
• Awarded tree planting tender U21-17 to Environmental Contracting Ontario Inc. for $26,261.20 (carried)
• Awarded pavement markings tender U21-19 to McGuinness Coatings Ltd. for $42,321.20 plus HST (carried)
• Awarded Planks Lane reconstruction tender U21-03 to Wyndale Paving for $624,390.40 plus HST (carried)
• Approved 30% cost share to repave Mechanic Street from surplus hot mix paving budget (carried)
• Recommended approval of land division applications LD054/2021 and LD060/2021, LD061/2021 to Region of Durham (carried)
• Recommended refusal of land division applications LD055/2021-LD058/2021 (carried)

Council Meeting

The Township of Uxbridge Council is meeting to consider several by-laws, including agreements for ball diamond construction, development, and planning fees, as well as a zoning by-law amendment. They will also hear delegations on topics such as a request to reside in a home during construction, soccer league fees, a poppy display, a site alteration agreement, and electric vehicle charging stations. The agenda includes routine items like minutes, correspondence, and resolutions.

• By-law 2021-036: Agreement with Latitude 67 Ltd. for construction of ball diamonds at the Fields of Uxbridge
• By-law 2021-037: Development agreement with Shaun Bethell and Michelle Alexander for 2169 Concession 2
• By-law 2021-041: Zoning by-law amendment for Armour, 199 John Harvey Street
• By-law 2021-044: Memorandum of Understanding with Bell Canada for fibre optic network
• Delegation: Dufferin Aggregates request to amend Site Alteration Agreement at 5444 Concession 4

General Purpose and Administration Committee

The General Purpose and Administration Committee is meeting to discuss a draft Active Transportation Plan, several public works tenders for road maintenance, and a request to waive a fire invoice. The agenda also includes numerous public comments on a proposed zoning by-law amendment for Evendale Developments, though no decision is listed on that item.

• Draft Active Transportation Plan presentation by WSP
• Tender U21-08 for a 2022 tandem plow truck
• Tender U21-09 for pulverization and hot mix paving
• Tender U21-10 for double surface treatment and slurry seal
• Request to waive fire invoice charges at 13029 Regional Road 39, Zephyr

The General Purpose and Administration Committee approved several road and infrastructure contracts, including a $983,316.40 paving tender to IPAC Paving Limited and a $324,634.22 tandem plow truck to Lewis Motors. The committee also supported a request to reduce a demolition security deposit to $25,000 for a resident building a new home, and approved a community garden policy. Several other items were received for information or referred to staff for further consideration.

• Awarded Tender U21-09 (pulverization and hot mix paving) to IPAC Paving Limited for $983,316.40 (HST included)
• Awarded Tender U21-08 (2022 tandem plow truck) to Lewis Motors for $324,634.22 plus HST
• Approved sole source grader relife program from Brandt Tractor Ltd. for estimated $230,500 (net of HST rebate)
• Awarded Tender U21-10 (double surface treatment and slurry seal) to Miller Paving Limited for $194,080.80 plus HST
• Supported Heather Moore's request to reside in existing home at 436 Davis Drive during construction, reducing security deposit to $25,000
• Approved one-year extension to Lakeland Water Treatment with 1% price increase
• Approved Community Garden Policy & Procedure
• Tabled Zoning By-law Amendment Application for 8999 Concession 5 until technical issues (odour, noise, security) are received

Public Planning Meeting

The Township of Uxbridge Planning Committee is holding a public meeting to consider Zoning By-law Amendment 2021-02 for 35 Dominion St. The applicant, TD Consulting Inc., proposes to reduce several setback and lot frontage requirements to allow a single detached dwelling on a severed lot and a new attached garage on the retained lot. The committee will hear public comments and correspondence on the application.

• Zoning By-law Amendment 2021-02 for 35 Dominion St. (TD Consulting Inc.)
• Proposed side yard setback reduction from 4m to 2.3m and lot frontage from 17m to 14.9m for severed lot
• Proposed side yard setback reduction from 1.2m to 0.2m, rear yard from 10m to 3.6m, front yard from 8m to 3.7m for retained lot
• Correspondence from Wynn Walters re: application

The Planning Committee held a public meeting to consider Zoning By-law Amendment 2021-02, which would reduce required setbacks and lot frontage to allow a new single detached dwelling on a severed lot and an attached garage on the retained lot at 35 Dominion Ave. No decision was made; the committee received correspondence from a neighbour and allowed additional written comments for seven days. The application was not approved or denied at this meeting.

• Received correspondence from Wynn Walters regarding ZBA 2021-02 for information and referred to planner and applicant (carried)

Council Meeting

The Township of Uxbridge Council is meeting virtually to consider several reports and by-laws. Key items include awarding tenders for calcium, granular A, and driveway paving, a broadband internet pilot project in Leaskdale, and revisions to the Public Nuisance By-law. Council will also vote on by-laws to adopt the nuisance by-law and a sewage system management agreement with the Region of Durham.

• Tender U21-05: Supply & Delivery of Calcium
• Tender U21-06: Supply & Delivery of Granular A
• Tender U21-07: Driveway Paving & Patching
• Pilot Project: Facilitation Services for Broadband/Internet Service Enhancements in Leaskdale
• By-law 2021-033: Public Nuisances

Council awarded tenders for calcium chloride ($112,609.02), Granular A ($476,102.90), driveway paving ($45,793.25), and a baseball diamond project ($1,125,146.50 plus $44,000 for lighting). It also approved a zoning by-law amendment for two semi-detached dwellings at 199 John Harvey Street, adopted a pilot project for broadband in Leaskdale, and passed by-laws on public nuisances and a sewage agreement.

• Awarded Tender U21-05 for calcium chloride to Miller Paving for $112,609.02
• Awarded Tender U21-06 for Granular A to Bedard Sand and Gravel for $476,102.90
• Awarded Tender U21-07 for driveway paving to Springside Paving for $45,793.25
• Awarded baseball diamond tender to Latitude 67 Ltd. for $1,125,146.50 plus $44,000 for parking lot lighting
• Approved zoning by-law amendment for two semi-detached dwellings at 199 John Harvey Street
• Adopted pilot project framework for broadband facilitation in Leaskdale
• Passed By-law 2021-033 to prohibit or regulate public nuisances
• Passed By-law 2021-034 for a sewage system management agreement with the Region of Durham

Public Planning Meeting

The Township of Uxbridge Planning Committee is holding a public meeting to consider applications by Evendale Developments Ltd. to amend the Official Plan and Zoning By-law for a property at the north-west corner of Herrema Boulevard and Brock Street E. The changes would re-designate the land from 'Residential Area' to 'Residential Area Higher Density' and re-zone it from 'Residential Holding (RH)' to 'Residential Multiple Density (RM)' to permit a proposed 6-storey apartment building. The committee will also hear written concerns from four residents about the application.

• Application ZBA 2021-01 and OPA 64 by Evendale Developments Ltd.
• Proposed 6-storey apartment building at Herrema Boulevard and Brock Street E
• Official Plan amendment from 'Residential Area' to 'Residential Area Higher Density'
• Zoning By-law amendment from 'Residential Holding (RH)' to 'Residential Multiple Density (RM)'
• Written concerns submitted by Jessica & Mark Medeiros, Hilary Turner, Arlene & Tom Butson, and Robin Coombs

The Planning Committee held a public meeting to consider applications to rezone and re-designate land at the northwest corner of Herrema Boulevard and Brock Street E for a proposed 6-storey, 86-unit apartment building by Evendale Developments Ltd. No decisions were made; the committee received the application and public comments, and allowed an additional 14 days for written submissions. The meeting was adjourned at 9:48 p.m.

• Received correspondence items a to q regarding concerns about ZBA 2021-01 and referred them to the Township Planner and Applicant for consideration.
• Allowed an additional 14 days for written comments on the application.

General Purpose and Administration Committee

The General Purpose & Administration Committee is meeting virtually to discuss a range of items, including a delegation from Airbnb on short-term rentals, a police update, and several planning matters. The agenda includes multiple reports and correspondence items, with several public comments submitted regarding a proposed zoning by-law amendment at 8999 Concession Road 5. The committee will also review accounts payable and a statement of council remuneration.

• Delegation from Airbnb's Nathan Rotman re short-term rentals in Uxbridge
• Six letters of concern re proposed ZBA 2020-05 at 8999 Concession Road 5
• Report TR-06/21 re CRH Canada Group in-kind sand agreement
• Report DS-11/21 re update to Uxbridge Urban Area Capacity
• Report BG-01/21 re establishing an Uxbridge Tree Policy

General Purpose and Administration Committee

The General Purpose and Administration Committee is meeting virtually to discuss a range of items including delegations on a temporary mobile home request, a new women's shelter, and an accessibility update. The committee will also review reports on pool reopening, a Trans Canada Trail grant, speed limit changes, land division applications, and municipal modernization grants. Several items are for discussion only, with decisions to be made at a later council meeting.

• Delegation: Ruben Gustavo Rosa requests to live in a mobile home at 59 Young Street from April 1 to September 30, 2021
• Delegation: Nourish and Develop Foundation introduces a new violence against women shelter opening in 2022
• Report PWO-05/21: Speed limit change proposal
• Report CL-04/21: Request to purchase township-owned land adjacent to 57 Wagners Road
• Report CAO-02/21 and CAO-03/21: Municipal modernization next steps and grant intake

The General Purpose and Administration Committee approved a motion to reduce the speed limit to 40 km/h on all Township roads within Uxbridge and Hamlets, with the by-law to be prepared after the Region decides on Regional Roads. The committee also approved several other items, including a $15,214.20 speaker system replacement at the Music Hall, a pool reopening on March 15, 2021, and a $71,400 parking lot expansion project. A request to remove a 0.3-meter reserve at 33 Bolton Drive was denied, and a report on purchasing Township-owned land adjacent to 57 Wagners Road was tabled for further investigation.

• Approved reducing speed limit to 40 km/hr on all Township roads within Uxbridge and Hamlets, with by-law preparation pending Regional decision.
• Approved awarding replacement of primary speaker system at Music Hall to Adamson for $15,214.20 plus HST, with installation by Soundbox for $3,000.99 plus HST.
• Approved opening the pool to the public on March 15, 2021, within COVID-19 Response Framework unless Region is in Grey Stage, with additional cost of $2,789.00 from Recreation budget savings.
• Approved, in principle, the Towers Parking Lot expansion project with an estimated budget of $71,400, and entering into a contribution agreement with TCT for funding up to $40,000.
• Approved allocating unspent Provincial Municipal Modernization Funds of $542,544 and authorizing CAO to hire a temporary Business Analyst.
• Approved submitting an Expressions of Interest to the Municipal Modernization Program – Intake 2 for Bylaw & Development Services Modernization project at an estimated cost of $180,000.
• Approved applying for the Healthy Communities Initiative grant for $60,000 to upgrade and winterize washrooms at Elgin Park.
• Denied request to remove 0.3 meter reserve at 33 Bolton Drive by Alton Development Inc. (Seaton Group).

Public Planning Meeting

The Township of Uxbridge Planning Committee is holding a public meeting to consider a zoning by-law amendment that would allow a cannabis production facility in an existing industrial building at 8999 Concession Road 5. The property is in a Prime Agricultural Area and Greenbelt Plan Area, currently zoned Rural Industrial Exception 4. The committee will hear public comments and review correspondence regarding the application.

• Zoning By-law Amendment 2020-05 (ZBA 2020-05) to add Cannabis Production Facility as a permitted use
• Applicant: Ferrante & Associates Investments Inc.
• Property: 8999 Concession Road 5, south side of Sandford Road, east side of Concession Rd. 5
• Correspondence from Brad Baker regarding the application
• Public participation for oral or written submissions

The Planning Committee held a public meeting to review a zoning by-law amendment application (ZBA 2020-05) by Ferrante & Associates Investments Inc. to permit a cannabis production facility at 8999 Concession Road 5. No decisions were made; the application remains under review, with a 14-day period for further public submissions. Correspondence from residents expressing concerns was received and referred to the applicant and planner.

• Received correspondence from Brad Baker regarding ZBA 2020-05 and referred to applicant and planner (carried)
• Received correspondence from Rhonda West-Shepherd regarding ZBA 2020-05 and referred to applicant and planner (carried)
• Received correspondence from John Hunter and Petronella Suska regarding ZBA 2020-05 and referred to applicant and planner (carried)

Council Meeting

Council approved the sale of portions of the Brookdale Road allowance and the road allowance south of 5500 Lakeridge Road to adjacent property owners, with the purchaser responsible for costs and trail work. Council also passed four by-laws, including agreements for a COVID-19 vaccination centre at the Uxbridge Arena and a subdivision agreement with Brookfield Residential. Additionally, Council directed staff to meet with a resident about retaining an existing home as an accessory unit, and approved appointments to the Off-Leash Dog Park Advisory Committee.

• Approved sale of Brookdale Road allowance portion to adjacent property owner
• Approved sale of road allowance south of 5500 Lakeridge Road
• Passed By-law 2021-022 for rental agreement with Region of Durham for COVID-19 vaccination centre at Uxbridge Arena
• Passed By-law 2021-023 for subdivision agreement with Brookfield Residential Ontario Limited
• Directed staff to meet with Hunor Benko re retaining 806 Uxbridge-Pickering Townline as accessory unit
• Appointed Joanne Mowat, Livi Sillaste, and Elizabeth Quigg to Off-Leash Dog Park Advisory Committee
• Approved and ratified agreement with Domenico Martino re 54 Main Street South
• Directed Township Solicitor to advise Durham District School Board to remediate oil contamination at Fourth Avenue and Brock Street

Public Planning Meeting

The Planning Committee will hold a public meeting to consider a zoning by-law amendment for 199 John Harvey Street. The applicant, Chris and Nadine Armour, proposes to rezone the property to permit two semi-detached dwellings totaling four units. The meeting is for public input; no decision is being made at this stage.

• Zoning By-law Amendment 2020-04 for 199 John Harvey Street
• Proposal to build two semi-detached dwellings (3,240 sq.ft and 3,710 sq.ft)
• Property currently zoned Residential First Density Exception No. 37 (R1-37)
• Public participation for oral or written submissions

The Planning Committee held a public meeting to consider a zoning by-law amendment for 199 John Harvey Street, which would allow two semi-detached dwellings (four units total). No decision was made; the meeting was for public input, with a seven-day comment period following.

• No formal decisions made; public meeting only
• Seven-day comment period opened for written submissions

Council Meeting

The Township of Uxbridge Council is meeting virtually to consider several reports and by-laws, including a request for proposals for downtown revitalization consultation and renderings, three Committee of Adjustment applications for zoning relief, and a request for a community garden. The agenda also includes correspondence from regional bodies and a request to purchase an unopened road allowance. The meeting will also consider by-laws for a grading agreement, a fill by-law amendment, and a dog park committee terms of reference.

• Report CAO-03/21: RFP for public consultation and renderings for Uxbridge downtown area
• By-law 2021-016: Grading and Pre-Servicing Agreement with 2452595 Ontario Limited (Venetian Group)
• By-law 2021-017: Amendment to Fill By-law (repealing By-law 2021-010)
• Committee of Adjustment applications for 29 Campbell Dr, 647 D Ravenshoe Rd, and 30 Main St S
• Delegation: Jennifer Christie requesting a community garden

General Purpose and Administration Committee

The General Purpose and Administration Committee is meeting virtually to discuss the 2021/2022 operating budget and 10-year capital investment plan, along with several reports on animal control, by-law services, and land purchases. The agenda also includes correspondence on topics like a proposed bike race, Air B&Bs, and provincial legislation. The meeting includes an in-camera session for confidential matters.

• 2021/2022 Operating Budget and 10 Year Capital Investment Plan (Report TR-05/21)
• Accounts payable for January 14-27, 2021
• Request to purchase a portion of the Brookdale Road allowance
• Request to purchase township-owned land adjacent to 57 Wagners Road
• Urban chickens survey results report

The General Purpose and Administration Committee approved the 2021/2022 Operating Budget and 10 Year Capital Investment Plan, recommending Council adopt it at the next meeting. It also approved the Off-Leash Dog Park Committee Terms of Reference, denied a request to purchase a portion of the Brookdale Trail Head but directed staff to sell a small adjacent land section, and tabled a report on urban chickens until October 2021. Several other reports and correspondence were received for information.

• Approved 2021/2022 Operating Budget and 10 Year Capital Investment Plan (carried)
• Approved accounts from January 14-27, 2021 (carried)
• Approved Off-Leash Dog Park Committee Terms of Reference (carried)
• Denied request to purchase portion of Brookdale Trail Head, directed sale of small adjacent land section (carried)
• Tabled urban chickens survey report to October 4, 2021 meeting (carried)
• Tabled request to purchase land adjacent 57 Wagners Road to March 1, 2021 meeting (carried)
• Adopted Heritage Impact Assessment and Heritage Conservation Plan Guidelines (carried)
• Referred bike race request to staff for further information (carried)

Council Meeting

The Township of Uxbridge Council is meeting virtually to handle routine business, including approving minutes, receiving correspondence, and considering two by-laws. Council will hear a delegation from Scott Taylor and Valerie James requesting to reside at 4679 Concession 4 while their new home is built. The meeting also includes service awards for long-serving staff and an in-camera session on a potential land acquisition or disposition.

• By-law 2021-012: Site Plan Development Agreement with 2107258 Ontario Inc. (Deciantis) for 19 Paisley Lane
• By-law 2021-013: Durham Farm 911 Funding Agreement with Regional Municipality of Durham
• Delegation: Scott Taylor and Valerie James request to reside at 4679 Concession 4 during home construction
• Long Term Service Awards for staff with 10-25 years of service
• Correspondence: support for reopening ski hills, response to provincial budget bill, request for municipal election revisions

Council approved a request from Scott Taylor and Valerie James to reside in the existing home at 4679 Concession 4 while their new home is constructed, for up to two years or until occupancy. The required security deposit was reduced from $50,000 to $25,000. Council also passed three by-laws, including a site plan agreement for 19 Paisley Lane and a lease extension for the Scribes room.

• Approved request to reside in existing home at 4679 Concession 4 during construction (carried)
• Reduced security deposit from $50,000 to $25,000 (carried)
• Passed By-law 2021-012 authorizing Site Plan Development Agreement with 2107258 Ontario Inc. for 19 Paisley Lane (carried)
• Passed By-law 2021-013 authorizing Durham Farm 911 Funding Agreement with Region of Durham (carried)
• Passed By-law 2021-014 authorizing Second Licence Extension and Amending Agreement with Ministry of Government and Consumer Services (carried)
• Received correspondence from Clarington re ski hills; Councillor Beach to bring recommendation later (carried)
• Received correspondence from West Grey re Bill 229, Mississippi Mills re elections, and Loaves and Fishes thank-you (carried)
• Endorsed minutes of General Purpose and Administration Committee of January 18, 2021 (carried)

Finance Committee Budget Meeting

The Finance Committee is holding a budget meeting to review and discuss the 2021 operating and capital budgets for multiple township departments, including recreation, public works, fire, library, and development services. Many items were previously discussed at earlier meetings in December 2020 and January 2021. The meeting includes public comment periods for each agenda item.

• Business Improvement Area operating budget
• Recreation, Culture & Tourism operating and capital budgets
• Arena & Parks operating and capital budgets
• Public Works operations and facilities capital budgets
• Fire Department operating and capital budgets

Finance Committee Budget Meeting

The Finance Committee is holding a budget meeting to review and discuss the 2021 operating and capital budgets for multiple departments, including recreation, public works, fire, library, and development services. Most items were previously discussed in December 2020 and January 2021 meetings, so this session likely focuses on finalizing figures.

• Recreation, Culture & Tourism operating and capital budgets
• Public Works operations and facilities/community halls budgets
• Fire Department operating and capital budgets
• Library operating and capital budgets
• Development Services operating and capital budgets

General Purpose and Administration Committee

The General Purpose and Administration Committee is meeting virtually to receive delegations, including MP Jennifer O'Connell on the Universal Broadband Fund and COVID-19 response, and the 2020 audit service plan. The committee will also consider reports on tree removal tenders, security releases for McDonald's and a property on Anderson Blvd., trail grant opportunities, an accessible playground, crossing guard studies, road maintenance, a 911 initiative, architectural control for a subdivision, a lot coverage relief request, a pharmacare bill, and a health and safety policy. Several items are for discussion or decision, with some reports attached for review.

• Delegation from MP Jennifer O'Connell on Universal Broadband Fund and COVID-19 response
• Tender U20-27 Tree Removal report
• Release of security for Jacko Holdings Ltd. (McDonald's – 286 Toronto St S.) and BRND Properties Inc. (27 Anderson Blvd.)
• Trail's Rural Economic Development grant opportunity and Lion's Accessible Playground reports
• Quaker Village Dr. and Widdifield Crt. Crossing Guard Study and Mooney Road maintenance request

The General Purpose and Administration Committee directed staff to investigate programs for better broadband services in Uxbridge and its Hamlets, following a presentation by MP Jennifer O'Connell. The committee also approved several operational items, including a tree removal tender, release of securities, and a crossing guard hire. A motion to perform maintenance on Mooney Road was defeated, with a subsequent motion to not perform maintenance carried.

• Directed staff to investigate broadband improvement programs (carried)
• Awarded tree removal tender to Uxbridge Tree Service for $15,255 (carried)
• Released $30,000 letter of credit for Jacko Holdings (McDonald's) (carried)
• Released $40,000 cash deposit for BRND Properties (carried)
• Approved accounts from Dec 7, 2020 to Jan 13, 2021 (carried)
• Supported application for Rural Economic Development grant (carried)
• Hired crossing guard for Quaker Village Dr. and Widdifield Crt. (carried)
• Defeated motion to maintain Mooney Road; carried motion to not perform maintenance

Council Meeting

The Township of Uxbridge Council is meeting virtually to consider reports and by-laws, including the COVID-19 financial impact on the 2021 draft budget, a gift agreement for a multi-sport court, and several land-related agreements. The agenda also includes a deputation from the Uxbridge Lions Club about a universal playground project, and numerous correspondence items from other municipalities and agencies. Several by-laws are scheduled for adoption, covering planning fees, site plans, and policies.

• Report TR-01/21: COVID-19 financial impact on the 2021 draft budget
• By-law 2021-003: Gift agreement with Canadian Tire Jumpstart for a multi-sport court at Bonner Fields
• By-law 2021-007: Site plan and condominium agreement with Brookfield Residential for Elgin Park Drive
• By-law 2021-001 and 2021-002: Planning fees agreements for 199 John Harvey Street and 8999 Concession 5
• Deputation from Uxbridge Lions Club re: Universal Playground Project at Elgin Park