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Wellesley, ON

Wellesley public meetings in 2024

22 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.

Tue Dec 10, 2024 · 6:45 PM

Council Meeting

Council to adopt Development Charges by-law and amend Emergency Management program

The Township of Wellesley Council will read and pass three by-laws—by-law 47/2024 to amend the Emergency Management Program, by-law 48/2024 to impose Development Charges, and by-law 49/2024 to confirm council actions—first, second, and third readings. The council will also approve a lease agreement for the Wellesley Apple Jacks, setting a fee of $4000 plus HST for use of a team dressing room and community room on game nights. A closed‑session portion will be held to consider personal matters about a municipal employee under Section 239(2)(b) of the Municipal Act.

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✓ Decided: Council adopts new development charges by-law and Apple Jacks lease

Council approved By-law 48/2024 to impose updated development charges, with increases comparable to area municipalities. They also recognized the Wellesley Apple Jacks as a leaseholder, directing staff to prepare a lease agreement for exclusive use of their dressing room and community room on game nights for $4,000 + HST, retroactive to the 2024/25 season. Additionally, Council approved changes to the Emergency Management Program and recommended Chris Martin for a regional library committee role.

COUNCIL CHAMBERS
Agenda (official) · cached copy · Minutes
Tue Dec 10, 2024 · 6:45 PM

Council Meeting

No agenda items listed for this council meeting

The council meeting agenda contains no listed items; only procedural placeholders are present.

COUNCIL CHAMBERS
Agenda (official) · cached copy
Tue Nov 26, 2024 · 6:45 PM

Council Meeting

Council to award drainage contract and pass cemetery by-law

The Township of Wellesley Council will consider awarding a drainage contract for $125,288.89 and passing a by-law to govern cemetery operations. The meeting also includes public presentations and the adoption of the 2025 Fees and Charges by-law.

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✓ Decided: Council awards $125K drainage contract, approves cemetery by-law

Council awarded a $125,288.89 drainage contract to Nichols Excavating Inc. for the Dietrich Drain Branch B (Lorentz) project, accepted two petitions for drainage works, and approved By-law 44/2024 governing cemeteries. All motions were carried unanimously.

COUNCIL CHAMBERS
Agenda (official) · cached copy · Minutes
Tue Nov 12, 2024 · 5:45 PM

Committee of the Whole Meeting

Committee to discuss 2025 fees, cemetery by-law, and fire medical oversight

The Committee of the Whole will convene a public meeting on the 2024 Development Charges Background Study and consider approving a 2025 Fees & Charges By-law, a cemetery governance by-law, and a contract for medical oversight with Hamilton Health Sciences.

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✓ Decided: Council approves medical oversight agreement with Hamilton Health Sciences

The Committee of the Whole approved entering into an agreement with Hamilton Health Sciences for medical oversight of the fire department. They also approved increasing the curator's hours, revisions to the 2025 fees and charges by-law, and repealing corporate policies. A decision on the cemetery by-law was deferred due to an error in the report.

COUNCIL CHAMBERS
Agenda (official) · cached copy · Minutes
Tue Oct 22, 2024 · 6:45 PM

Council Meeting

Council to award $267,405.78 Lebold Drain contract to JC Millwrights

The Township of Wellesley Council will consider two drainage contract awards, a recreation funding application, and several by‑law readings. It will adopt the September 24 meeting minutes, receive a resident delegation on speed concerns, and approve the September financial summary. The meeting also includes the Committee of the Whole reports and the next meeting schedule.

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✓ Decided: Council awards two drainage contracts totaling over $300K

Council awarded two drainage contracts to JC Millwrights Inc.: $33,378.66 for the Weidner Drain (Weber) and $267,405.78 for the Lebold Drain, both funded from the Drainage Reserve. Council also authorized staff to apply for a provincial grant for renovations to the St. Clements arena, and supported additional poppy displays at three locations. All motions were carried unanimously.

COUNCIL CHAMBERS
Agenda (official) · cached copy · Minutes
Tue Oct 8, 2024 · 5:45 PM

Committee of the Whole Meeting

Committee will consider Zoning By-law Amendment 05/22 and related subdivision plan

The Committee of the Whole will hold a public meeting on Zoning By-law Amendment 05/22, then resume to receive a report on the public meeting and refer it to staff. Council will receive a motion‑required report on the Plan of Subdivision Application 30T-22501 (ZBA 05/22) submitted by Strohvest Ontario Inc. for Gerber Road. A Community Improvement Plan award of contract will be presented for information.

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✓ Decided: Wellesley council hears speed camera pitch, refers Gerber Road subdivision zoning to staff

Wellesley's Committee of the Whole met October 8, 2024, hearing a Region of Waterloo delegation on municipal speed cameras and administrative penalties, and holding a public meeting on Zoning By-law Amendment 05/22 tied to a Gerber Road subdivision application by Strohvest Ontario Inc. Council voted to receive the public meeting information and refer it to staff for consideration. Council also received a report naming Nethery Planning as the successful bidder for the Community Improvement Plan update, and gave staff direction on kite fighting and on requesting a police report about Hessen Strasse Road. No decisions were recorded on the speed camera program or on a kite-fighting by-law.

COUNCIL CHAMBERS
Agenda (official) · cached copy · Minutes
Tue Sep 24, 2024 · 6:45 PM

Council Meeting

Wellesley Council to hold public meeting on Procedural By-law Review

The Council of the Township of Wellesley is meeting to conduct a public review of its Procedural By-law and appoint a drainage engineer. The body will also consider appointments for municipal enforcement officers and receive reports on local development and tourism funding.

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✓ Decided: Council approves $300 donation to Christmas Tyme parade

Council approved a $300 donation to the Christmas Tyme in Wellesley Parade Committee to offset policing costs, funded from the donation budget. They also appointed K. Smart Associates Limited as drainage engineer for the Campbell Drain 1976 and Bast Drain improvements, and directed staff to finalize the Procedural By-law for October 22, 2024. By-laws 38/2024 and 39/2024 were passed, appointing by-law enforcement officers and confirming proceedings.

COUNCIL CHAMBERS
Agenda (official) · cached copy · Minutes
Tue Sep 10, 2024 · 5:45 PM

Committee of the Whole Meeting

Council to schedule public meeting on procedural by‑law review for Sept 24

The Committee of the Whole will consider two motions: one to approve the 2025 Council meeting schedule as presented in report A./F. & P. 27/2024, and another to direct staff to schedule and advertise a public meeting to review the Procedural By‑law on September 24, 2024 at the Council Chambers (4805 William Hastings Line). The meeting also includes routine items such as a land acknowledgment, acceptance of a delegation from Mark Hergott, and reports from the Recreation, Planning & Development, Road & Bridge, Property & Fire, and Administration/Finance & Personnel committees.

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✓ Decided: Council approves $300 donation to St. Clements Santa Claus Parade

The Committee of the Whole approved a $300 donation to the 2024 St. Clements Santa Claus Parade committee, funded from the budget's donation line. Council also approved the 2025 meeting schedule and directed staff to schedule a public meeting on the Procedural By-law for September 24, 2024. Other updates were received, but no other substantive decisions were made.

COUNCIL CHAMBERS
Agenda (official) · cached copy · Minutes
Tue Aug 27, 2024 · 6:45 PM

Council Meeting

Council approves $319,755 bridge replacement contract and fund increase

The Township of Wellesley Council adopted several motions, including a contract to replace Bridge #2048 on Posey Line for $319,755.40 and an increase of capital funds to $350,000. It also approved a zoning by‑law amendment to permit an on‑farm diversified use at 3363 Ament Line, and accepted the engineer’s report for the Dietrich Drain Branch B (Lorentz) with a provisional by‑law and a scheduled Court of Revision. Additional items included a Rural Economic Development funding agreement, recreation fee schedule changes, and adoption of health‑and‑safety terms of reference.

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✓ Decided: Council adopts zoning change for on-farm use at 3363 Ament Line

Council adopted Zoning By-law Amendment 03/24 to permit an On-Farm Diversified Use at 3363 Ament Line, following a required noise study approved by the Region of Waterloo. Council also accepted the Engineer's Report for the Dietrich Drain Branch B (Lorentz) and scheduled a Court of Revision for September 24, 2024. Several other reports and by-laws were approved, including a bridge replacement contract and recreation fee changes.

COUNCIL CHAMBERS
Agenda (official) · cached copy · Minutes
Tue Jul 9, 2024 · 6:45 PM

Council Meeting

Council considers construction of a new closed drain for Lebold Drain

The Council will review an Engineer’s Report regarding the construction of a new closed drain at Lebold Drain. A public meeting is also scheduled to discuss this project. Additionally, a motion was introduced to amend the Dog and Kennel By-law to require microchipping instead of tattooing.

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✓ Decided: Wellesley Council advances Lebold Drain project and bans tattooing for kennel dog ID

Council accepted the Lebold Drain Engineer's Report and gave first and second reading to By-law 29/2024 to provisionally adopt it, with a Court of Revision set for August 6, 2024. Council also approved amending the Dog & Kennel By-law 25/2022 to remove tattooing as an identification option for kennel dogs and puppies, allowing one year to comply. The confirming By-law 30/2024 passed all three readings. No other substantive decisions were recorded.

COUNCIL CHAMBERS
Agenda (official) · cached copy · Minutes
Tue Jun 25, 2024 · 5:45 PM

Committee of the Whole Meeting

Wellesley considers feasibility study for old Arena and Community Centre lands

The committee will discuss a feasibility study to explore development options for the Old Wellesley Arena and Community Centre lands. Members will also consider the sale of surplus assets from the current Wellesley Arena and Community Centre via public bidding. Additionally, a delegation will present a township-wide speed assessment report.

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✓ Decided: Wellesley committee declares old arena assets surplus and defeats land study motion

The Wellesley Committee of the Whole met on June 25, 2024, to hear delegations on a township-wide speed assessment report and receive departmental updates. The committee approved declaring un-repurposable items and fixtures from the old Wellesley Arena and Community Centre as surplus for online sale. A motion to authorize consulting services for a development feasibility study regarding the old arena land was defeated.

COUNCIL CHAMBERS
Agenda (official) · cached copy · Minutes
Tue Jun 11, 2024 · 6:45 PM

Council Meeting

Council considers zoning amendment for 3363 Ament Line and drain improvements

The Council will consider a zoning amendment to allow on-farm diversified use at 3363 Ament Line. Members will also review an engineer's report regarding clean-out and installation work for the Weidner Drain. Additionally, several delegations are scheduled to discuss greenhouse gas inventories and tree planting.

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✓ Decided: Council accepts Weidner Drain report and schedules Court of Revision

Council accepted an engineer's report for the Weidner Drain involving open and closed drain installations. A Zoning By-law Amendment for 3363 Ament Line was referred back to staff for consideration following a public meeting. Several administrative appointments and by-laws were passed.

COUNCIL CHAMBERS
Agenda (official) · cached copy · Minutes
Tue May 28, 2024 · 5:45 PM

Committee of the Whole Meeting

Council to consider development feasibility study for old arena lands

The Committee of the Whole will consider several staff reports, including a motion to authorize a development feasibility study for the former Wellesley Arena and Community Centre lands. Other items include approving the 2023 audited financial statements, the Asset Management Plan, and the release of an easement for the ValleyRauss subdivision. The meeting also includes delegations on the audited financial statement and asset management plan.

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✓ Decided: Wellesley approves 2023 audited financial statements and new asset management plan

Council approved the 2023 audited financial statements and a comprehensive Asset Management Plan to meet provincial regulations. The board also appointed Amy Harron to two administrative roles and approved an updated employee manual.

COUNCIL CHAMBERS
Agenda (official) · cached copy · Minutes
Tue May 14, 2024 · 6:45 PM

Council Meeting

Council to set 2024 tax levy, approve drainage loans, and adopt new policies

Wellesley Township Council will vote on several by-laws, including the 2024 tax levy and due dates, and a new respectful behaviour policy. Council will also consider a second tile drainage loan of $31,500 for Simeon B Martin Manufacturing and a petition for drainage works from Kingwood Holsteins Ltd. and Allan and Linda Erb. Additionally, a one-time exception to the residency rule for a Committee of Adjustment member is proposed, and new walking track memberships at the Bill Gies Recreation Centre have been approved by a poll of Council.

✓ Decided: Council approved $31,500 tile drainage loan and $97,000 for recreation shed

The Township of Wellesley Council approved a $31,500 tile drainage loan for Simeon B Martin Manufacturing and authorized $97,000 in additional funding for the Recreation Maintenance Shed. Council also ratified new walking track memberships at the Bill Gies Recreation Centre and passed six by-laws, including the 2024 tax levy and a Respectful Behaviour Policy. A one-time exception was granted to allow a Committee of Adjustment member to remain despite moving out of the Township.

COUNCIL CHAMBERS
Agenda (official) · cached copy · Minutes
Tue Apr 23, 2024 · 5:45 PM

Committee of the Whole Meeting

Wellesley Committee discusses recreation upgrades and property tax rebates

The Committee of the Whole is reviewing several staff reports regarding township policies and facility updates. Key discussions include splash pad upgrades, new walking track memberships at the Bill Gies Recreation Centre, and a charitable property tax rebate.

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✓ Decided: Wellesley Council approves new recreation memberships and respectful behaviour policy

Council approved a new affiliation policy for user groups and established unstaffed walking track memberships at the Bill Gies Recreation Centre. The meeting also saw the adoption of a Respectful Behaviour Policy and funding for splash pad upgrades.

COUNCIL CHAMBERS
Agenda (official) · cached copy · Minutes
Tue Apr 9, 2024 · 6:45 PM

Council Meeting

Council considers $332,803.54 gravel resurfacing program

The Council is deciding on contracts for the 2024 Gravel Resurfacing Program and a security deposit reduction for Kailkris Properties Inc. They are also discussing the grand opening of the Township of Wellesley Recreation Complex.

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✓ Decided: Wellesley council cancels $383,635 gravel contract, awards two smaller contracts totaling $332,803.54

Wellesley council cancelled Contract No. 2024-03 for gravel resurfacing after the single bid of $383,635.20 came in over budget, and instead awarded Contract No. 2024-05 to Dufferin Aggregates for granular 'A' supply at up to $263,749.20 and Contract No. 2024-06 to Bre-Haul Trucking Ltd for hauling and spreading at up to $69,054.34, for a combined program cost not to exceed $332,803.54 including the Township's portion of HST at 1.76%. Council also approved reducing the Letter of Credit held for Kailkris Properties Inc. from $144,755.00 to $43,520.00, and recognized the Township of Wellesley Recreation Complex Grand Opening on Saturday, June 22nd, 2024 as a Municipally Significant Event. All recorded motions carried; the meeting also included a staff introduction, a land acknowledgement, and the routine confirming By-law No. 16/2024.

COUNCIL CHAMBERS
Agenda (official) · cached copy · Minutes
Tue Mar 26, 2024 · 5:45 PM

Committee of the Whole Meeting

Wellesley Committee discusses West Nile Virus program and affiliation policy

The Committee of the Whole will review a request for authorization to sign a letter regarding the Region of Waterloo Public Health West Nile Virus program. Members will also discuss a new Township Affiliation Policy, with a final decision deferred until April 9.

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✓ Decided: Council approves health centre lease and heritage funding from Koehler Estate

The Township of Wellesley Council approved a lease agreement for the Woolwich Community Health Centre to operate within the Recreation Complex. They also approved the 2024 budget and curator contract for the Heritage and Historical Society, funded by the Koehler Estate Fund. A new recreation affiliation policy was discussed but deferred to the April 9 Council meeting.

COUNCIL CHAMBERS
Agenda (official) · cached copy · Minutes
Tue Mar 12, 2024 · 6:45 PM

Council Meeting

Council to vote on $2.58M Queen's Bush Road reconstruction contract

Council will consider awarding a $2,578,013.87 contract to Musselman Excavating Limited for Phase 2 of the Queen's Bush Road reconstruction. They will also vote on creating a community safety zone on Maplewood Road to address speeding, and on hiring Watson & Associates Economists Ltd for a development charges study at a cost of up to $30,000 plus HST. Several zoning by-law amendments and appointments are also up for approval.

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✓ Decided: Council approves $2.58M road contract and Maplewood Road safety zone

Council awarded a $2,578,013.87 contract to Musselman Excavating Limited for Phase 2 of the Queen’s Bush Road Reconstruction. They also approved amendments to the Traffic and Parking By-Law to designate a portion of Maplewood Road as a Community Safety Zone effective 24 hours a day. Additionally, Council appointed Mariusz Teplicki and Claude Hergott as livestock valuers and awarded a consulting contract for a Development Charges Background Study.

COUNCIL CHAMBERS
Agenda (official) · cached copy · Minutes
Tue Feb 27, 2024 · 5:45 PM

Committee of the Whole Meeting

Wellesley Township to consider zoning changes and new Recreation Master Plan

The Committee of the Whole will discuss two zoning by-law amendments and the adoption of the Wellesley Township Recreation Master Plan. The body will also review the 2024 Apple Butter and Cheese Festival budget and a proposal for a new dishwasher at the recreation complex.

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✓ Decided: Wellesley council advances two zoning amendments and adopts Recreation Master Plan

The Committee of the Whole adopted Zoning By-law Amendment 01/24 for a temporary garden suite at 3124 Lobsinger Line and Zoning By-law Amendment 02/24 for an agriculturally related office and additional dwelling unit at 4209 Manser Road. Council also approved the 2024 Apple Butter and Cheese Festival Committee budget, received and approved the Wellesley Township Recreation Master Plan as a working document, and confirmed the satisfactory completion of CAO Rik Louwagie's 2023 performance evaluation. Direction was given to staff to prepare letters of support for the City of Greater Sudbury and Township of Clearview, and to investigate tattooing practices in licensed dog kennels and backyard chickens.

COUNCIL CHAMBERS
Agenda (official) · cached copy · Minutes
Tue Feb 13, 2024 · 6:45 PM

Council Meeting

Council rejects sale of surplus land to adjacent owner

Council considered a staff recommendation to declare a 2-acre parcel surplus and sell it to the adjacent landowner at 3223 Lobsinger Line for $100,000 plus costs, with the condition the parcel be merged back into the original property. The motion was defeated. Council also received a presentation on the Recreation Master Plan and re-appointed three members to the Grand River Accessibility Advisory Committee.

✓ Decided: Council denies sale of surplus land to Lobsinger Line resident

Council rejected a proposal to declare 2 acres of land surplus and sell it to the owner of 3223 Lobsinger Line for $100,000. The board did approve three re-appointments to the Grand River Accessibility Advisory Committee and passed two zoning-related by-laws.

COUNCIL CHAMBERS
Agenda (official) · cached copy · Minutes
Tue Jan 23, 2024 · 5:45 PM

Committee of the Whole Meeting

Council to vote on zoning change for farm business at 4004 Temperance Road

The Committee of the Whole will hold a public meeting and consider a zoning by-law amendment to allow an On-Farm Diversified Use at 4004 Temperance Road. Council will also vote on a lease agreement with Mornington Communications to install a communications hub at the township administration office. A report on replacing a one-tonne pickup truck will be received for information.

COUNCIL CHAMBERS
Agenda (official) · cached copy
Tue Jan 9, 2024 · 6:45 PM

Council Meeting

Council to consider 2024 budget with 3.558% total tax levy increase

The Township of Wellesley Council will hold a public meeting and vote on the 2024 proposed operating and capital budgets. The body is also considering alcohol sales permissions for licensed convenience outlets and a subdivision agreement in St. Clements.

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COUNCIL CHAMBERS
Agenda (official) · cached copy