Wellington County public meetings in 2023
19 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Roads Committee
The Roads Committee approved multiple contracts, including a $1.73 million roundabout in Elora and a $443,165 bridge rehabilitation. It also approved the purchase of pickup trucks, updated the speed limit on Lake Road, and directed staff to issue an RFP for automated speed‑enforcement equipment. All motions were carried.
- Approved Elora Gorge Bridge rehabilitation contract to HugoMB Contracting Inc. for $443,165.50 (Carried)
- Approved roundabout contract on Wellington Rd 7 in Elora to Steed and Evans Limited for $1,728,400.00 (Carried)
- Approved purchase of six ½‑ton and four ¾‑ton pickup trucks to Finch Auto Group for $610,449.00 (Carried)
- Approved 2024 Capital Budget update to reflect truck purchase (Carried)
- Approved revision of speed limit bylaws and signage on Lake Road (Wellington Rd 32) (Carried)
- Received report on automated speed enforcement and directed issuance of an RFP (Carried)
- Adopted updated warrant criteria for speed radar signs (Carried)
- Received financial statements as of Aug 31 2023 and approved them (Carried)
Solid Waste Services Committee
The Solid Waste Services Committee approved the financial statements for the period ending August 31, 2023. It accepted a report titled “North American Hazardous Materials Management Association Award” for information. The committee also moved to a closed session to discuss personal matters about an identifiable individual and possible land acquisition or disposition.
- Approved August 31, 2023 financial statements (carried)
- Received North American Hazardous Materials Management Association Award report for information (carried)
- Moved to closed session to consider personal matters and land acquisition/disposition (carried)
County Council
Council approved two major construction contracts totaling over $22 million for the Arthur Garage and Erin Library. The Council also ratified a one-year collective agreement for CUPE Local 973 employees and passed by-law 5833-23.
- Awarded Arthur Garage construction contract to Dakon Construction Ltd. for $13,076,402.29 (excluding HST)
- Awarded Erin Library construction contract to Demikon Construction Limited for $9,104,892.50 (excluding HST)
- Ratified one-year collective agreement for CUPE Local 973 (Jan 1, 2023 to Dec 31, 2023)
- Passed by-law 5833-23
- Directed staff to schedule a Special Meeting in late September or October for the Ten-Year Capital Plan
Administration, Finance and Human Resources Committee
The committee received three reports for information regarding construction and construction management contract awards. The meeting then moved into a closed session to discuss labour relations or employee negotiations.
- Received Construction and Construction Management Contract Award report for Arthur Garage
- Received Construction and Construction Management Contract Award report for 65 Delhi Transitional Housing
- Received Construction and Construction Management Contract Award report for Erin Library
- Approved move into closed meeting for labour relations or employee negotiations
Roads Committee
The Roads Committee approved the construction contract for the Arthur Garage and authorized funding for the Paddock Bridge project. The Arthur Garage contract was awarded to Dakon Construction Limited.
- Approved funding for Paddock Bridge project as set out in the Financial Summary
- Awarded Arthur Garage construction contract to Dakon Construction Limited for $13,076,402.29 (excluding HST)
- Approved Arthur Garage budget and forwarded it to the Administration, Finance and Human Resources Committee
Social Services Committee
The Social Services Committee approved a construction contract for renovations and construction at 65 Delhi Street in Guelph. The committee also approved the associated budget to be forwarded to the Administration, Finance and Human Resources Committee.
- Awarded construction contract for 65 Delhi Street Transitional Housing to Collaborative Structures Limited for $8,333,250.00 (excluding HST)
- Approved budget as outlined in the Financial Summary
- Authorized Warden and Clerk to sign construction agreements
Information, Heritage and Seniors Committee
The committee awarded a construction contract to Demikon Construction Limited for the Erin Library. The associated budget was approved and forwarded to the Administration, Finance and Human Resources Committee.
- Awarded Erin Library construction contract to Demikon Construction Limited for $9,104,892.50 excluding HST (Carried)
- Approved budget as outlined in the Financial Summary (Carried)
- Authorized Warden and Clerk to sign construction agreements (Carried)
Land Division Committee
The committee approved nine expedited land applications and two standard applications. One application in Puslinch was deferred at the request of the agent to discuss lot size reductions.
- Approved 9 expedited applications (B36-23, B37-23, B38-23, B39-23, B41-23, B42-23, B43-23, B49-23, B22-23)
- Deferred application B40-23 (Puslinch) to discuss reducing lot line adjustment area to 0.14 ha (4-0)
- Approved applications B44-23 and B48-23 (Minto) (4-0)
- Approved application B50-23 (Centre Wellington) (4-0)
- Approved minutes from June 8, 2023
County Council
Council approved the Strategic Action Plan as a working document and passed several by-laws related to land acquisition and surplus land exchange. The meeting included reports from the Western Ontario Warden's Caucus, the Smart Cities Office, and Ipsos Canada.
- Approved Strategic Action Plan as a working document (Carried)
- Approved expropriations and purchases of Klapwyk and Elora View Farm Ltd lands in Centre Wellington (By-Laws 5826-23, 5827-23)
- Approved expropriation and purchase of Seifried-Harrietha and Camilleri lands in Guelph/Eramosa (By-Laws 5825-23, 5829-23)
- Approved declaration and exchange of surplus land to Credit Valley Conservation Authority in Erin (By-Law 5828-23)
- Passed by-laws 5825-23 to 5832-23 on third reading (Carried)
- Confirmed minutes of the May 25, 2023 Council meeting (Carried)
- Adopted minutes from Planning, Roads, Solid Waste, Police, Social Services, Information/Heritage/Seniors, Admin/Finance/HR, and Economic Development committees (Carried)
Administration, Finance and Human Resources Committee
The committee approved the County's financial statements as of May 31, 2023, and established a prequalified list of general, mechanical, and electrical contractors. Several reports regarding land acquisition, ambulance station relocation, and recruitment were received for information.
- Approved May 4, 2023 Joint Accessibility Advisory Committee Minutes
- Approved County Financial Statements and Variance Projections as of May 31, 2023
- Approved recommended firms for the five-year prequalified contractors list
- Received report on Acquisition and Use of 59, 69 and 75 Woolwich for information
- Received verbal update on Ambulance Station Re-location Initiative for information
- Received summary of contract awards from January to June 2023 for information
- Received Reserves and Reserve Funds 2022 Year-End Update for information
- Received Wellington Terrace Recruitment Strategy Update for information
Economic Development Committee
The Economic Development Committee approved a service increase for the RIDE WELL programme and the June Economic Development report. Staff were directed to create a Smart Cities workplan for the 2024 budget. The committee also approved the 2023 BR + E Municipal Implementation Fund for the Township of Mapleton, though the township later requested to rescind this application.
- Approved Economic Development Financial Statements and Variance Projections as of May 31, 2023
- Received Smart Cities Office June update report for information
- Directed staff to create a Smart Cities workplan for the 2024 budget
- Approved the Economic Development June Report
- Approved 2023 BR + E Municipal Implementation Fund for the Township of Mapleton (later rescinded by township)
- Approved RIDE WELL programme service increase effective July 1
Police Services Board
The Board approved financial statements as of May 31, 2023, and authorized a sponsorship for a charity golf tournament. Several reports, including the Detachment Commander's and parking ticket reports, were received for information.
- Approved $645 to sponsor one team and one hole at the Wellington OPP Charity Golf Tournament (Carried)
- Approved Financial Statements and Variance Projections as of May 31, 2023 (Carried)
- Adopted minutes of the May 10, 2023 meeting (Carried)
- Received OPP Municipal Policing Services Billing Model for information (Carried)
- Received Detachment Commander's Report for May 2023 for information (Carried)
- Received May 2023 Parking Ticket Report for information (Carried)
- Received May False Alarm Revenue Report for information (Carried)
- Approved motion to enter closed session for financial or personal matters (Carried)
Information, Heritage and Seniors Committee
The committee approved a construction contract for the Wellington Place Campus Trail and associated change orders. Financial statements for Wellington Terrace, the County Museum and Archives, and the County Library Service were also approved.
- Awarded $557,327.76 contract for Charles Allan Way improvements to Cox Construction Limited
- Approved change order for Cox Construction for road access, parking lot, and sidewalks
- Approved Wellington Terrace Financial Statements and Variance Projections as of May 31, 2023
- Approved County Museum and Archives Financial Statements and Variance Projections as of May 31, 2023
- Approved County Library Service Financial Statements and Variance Projections as of May 31, 2023
- Approved moving into a closed meeting to consider acquisition or disposition of land
Social Services Committee
The Social Services Committee approved a construction contract for 232 Delhi Street and authorized a new agreement for dental benefits administration. The committee also approved the 2022 Housing and Homelessness Plan Annual Report for submission to the province.
- Approved $330,610.21 contract to Mapleton Exteriors Ltd. for window and door replacement at 232 Delhi Street
- Endorsed Warden's letter supporting Bill C-22 with Senate amendments
- Authorized agreement with Accertaclaim Servicorp Inc. for Ontario Works adult emergency dental services
- Approved 2022 Housing and Homelessness Plan Annual Report for submission to the Ministry of Municipal Affairs and Housing
- Approved Financial Statements and Variance Projections as of May 31, 2023
- Granted delegated authority to CAO and Social Services Administrator for 2023 COCHI programme commitments
Roads Committee
The Roads Committee approved three construction tenders totaling over $3.9 million for asphalt rehabilitation and bridge work. The committee also adopted criteria for engine brake and speed radar signs and directed staff to seek information on automated speed enforcement.
- Awarded Wellington Road 7 asphalt rehabilitation to Cox Construction Limited for $1,906,996.25
- Awarded Ballinafad intersection improvements to Cox Construction Limited for $1,164,158.28
- Awarded Carroll Creek Bridge rehabilitation to Urbanlink Civil Ltd. for $786,000.00
- Delegated authority to CAO to award Paddock Bridge replacement tender at or below $4,000,000.00
- Adopted warrant criteria for Engine Brake Signs
- Adopted warrant criteria for Speed Radar Signs
- Directed staff to prepare a request for information for automated speed enforcement
- Approved Roads Division Financial Statements and Variance Projections as of May 31, 2023
Solid Waste Services Committee
The Committee approved the Financial Statements and Variance Projections for the Solid Waste Services Division as of May 31, 2023. Two reports regarding landfill methane legislative changes and waste collection in Centre Wellington were received for information.
- Approved Financial Statements and Variance Projections as of May 31, 2023 (Carried)
- Received report on Proposed Legislative Changes Related to Methane from Landfills for information (Carried)
- Received report on Additional Waste Collection in Centre Wellington Downtown Areas for information (Carried)
Planning Committee
The committee approved the Planning Department's financial statements as of May 31, 2023. Staff were directed to prepare draft amendments to the County Official Plan to address urban growth needs. The committee also supported the nomination of Alex Hilson to the CTC Source Protection Committee.
- Approved Planning Department Financial Statements and Variance Projections as of May 31, 2023 (Carried)
- Directed staff to prepare draft amendments to the County Official Plan for urban growth needs (Carried)
- Supported nomination of Alex Hilson as municipal representative of the CTC Source Protection Committee (Carried)
- Received Kissing Bridge Trailway Annual Report for information (Carried)
Land Division Committee
The Committee approved seven expedited land applications and one application for Doris Reid with an amended condition regarding flooding. Two applications were deferred pending further information from conservation authorities or updated sketches.
- Approved expedited applications B20-23, B23-23-B25-23, B26-23-B27-23, B30-23, B31-23, B32-23-B33-23, and B7-19
- Deferred application B21-23 (Jeffrey and Michelle Oldham) pending GRCA information on wetlands and setbacks (5-0)
- Deferred application B22-23 (Louise and Peter McMullen) pending updated sketch of lot line boundary (5-0)
- Approved application B34-23 (Doris Reid) with amended Condition #11 regarding Maitland Valley Conservation Authority flooding concerns (5-0)
- Approved May 11, 2023 minutes
County Council
Council approved the third reading and passage of by-laws 6000-23 and 5824-23. The meeting also included the adoption of several committee minutes and a presentation on provincial policy changes affecting agriculture.
- Passed by-laws 6000-23 and 5824-23 (Carried)
- Confirmed April 27, 2023 Council minutes (Carried)
- Received presentation on Provincial Policy Statement and effects on agriculture (Carried)
- Adopted May 9, 2023 Roads Committee minutes (Carried)
- Adopted May 9, 2023 Solid Waste Services Committee minutes (Carried)
- Adopted May 10, 2023 Police Services Board minutes (Carried)
- Adopted May 10, 2023 Social Services Committee minutes (Carried)
- Adopted May 10, 2023 Information, Heritage and Seniors Committee minutes (Carried)