West Elgin public meetings in 2021

Four Counties Transit Committee

The Four Counties Transportation Services Committee meets electronically to review a draft master operating agreement for the transit system, receive 2021 transit statistics, and vote on the 2022 budget. The committee will also appoint a new member and set 2022 meeting dates.

• Draft Four Counties Transit System Operating Agreement for discussion
• 2022 Transit Budget approval
• 2021 Transit Stats report
• Appointment of Lorie Arends to the committee
• Approval of 2022 meeting dates (Feb 14, Jun 20, Sep 19, Dec 19)

The committee approved the 2022 budget, which includes increasing the special trip mileage fee to $0.80 per km and adding a $5,000 transfer to reserves for the 2021 fiscal year. They also approved the 2022 meeting dates. Ridership stats for 2021 were reported as lower than pre-pandemic but higher than 2020.

• Approved increase of special trip mileage fee to $0.80 per km and $5,000 transfer to reserves for 2021 (carried)
• Approved 2022 budget with amendments including fee increase, capital replacement of bus, and reserve transfer (carried)
• Approved 2022 meeting dates: Feb 14, Jun 20, Sep 19, Dec 19 (carried)

Council Meeting

West Elgin Council is meeting to consider several items, including a public meeting on the Krause Drain engineers report, approval of the 2022 fees and charges by-law, and a $20,432 purchase of bunker gear for the fire department. They will also vote on by-laws for alternate voting methods, a fire communications agreement, and other administrative matters. The agenda includes routine reports and a closed session.

• Public meeting to consider Krause Drain Engineers Report and provisional by-law
• Approval of $20,432 for eight sets of bunker gear from A.J Stone
• By-Law 2021-69 setting 2022 fees and charges
• By-Law 2021-68 for telephone/internet voting in 2022 election
• Declaring fire command trailer and GMC Vandura surplus for auction

West Elgin Council approved several by-laws including the 2022 fees and charges, an agreement with Intelivote for internet/phone voting in the 2022 municipal election, and a joint fire communications equipment agreement. They also approved pre-budget purchase of eight sets of bunker gear for $20,432 plus taxes, and provisionally adopted the Krause Drain engineers report. Council directed staff to explore costs for extending Finney Street (Option 3) and authorized the sale of surplus fire vehicles.

• Approved By-Law 2021-68 for Intelivote voting system (carried)
• Approved By-Law 2021-69 for 2022 fees and charges (carried)
• Approved By-Law 2021-70 for joint fire communications equipment agreement (carried)
• Provisionally adopted By-Law 2021-71 for Krause Drain (carried)
• Approved $20,432 pre-budget order for 8 sets of bunker gear (carried)
• Declared fire command trailer and GMC Vandura surplus, authorized auction on Gov Deals (carried)
• Directed staff to explore costs for Finney Street extension (Option 3) (carried)
• Donated $5,000 to Four Counties Health Services Capital Campaign (carried)

Bo Horvat Community Centre Board of Management

This agenda for the Bo Horvat Community Centre Board of Management meeting on December 15, 2021, contains only procedural boilerplate and no listed agenda items. There are no decisions, discussions, or reports specified.

Recreation Committee

The West Elgin Recreation Committee is meeting to handle routine procedural items: adopting the agenda and the minutes from November 22, 2021, and receiving an operational update from the Operations and Community Services Coordinator. No major decisions or public hearings are scheduled.

• Adoption of agenda
• Adoption of November 22, 2021 minutes
• Receive Operational Update report 2021-60 from Emily Jocius

Tri County Water Board

The Tri-County Water Board of Management is meeting to consider routine administrative items, including adopting the agenda and minutes from October 26, 2021. Key business includes a proposal for a coloured water review, an expenditure request for a water treatment plant inspection, a 2021 phragmites summary report, and an emergency plan and communications protocol. The board will also vote on the 2022 multi-year budget and set meeting dates for 2022.

• Proposal for Coloured Water Review
• Expenditure request for inspection of Water Treatment Plant (OCWA West Lorne proposal)
• Phragmites 2021 Summary Report
• Emergency Plan and Communications Protocol report
• Approval of 2022 Multi-Year Budget

Council Meeting

West Elgin Council is meeting to discuss and decide on several administrative and financial matters, including proposed changes to building fees, a delegation on the Elgin Roads Maintenance Agreement, and the 2022 budget of the Lower Thames Valley Conservation Authority. Council will also consider carrying forward $390,000 in 2021 projects to 2022, approving an EI premium reduction payment to employees, and passing several by-laws, including one setting council remuneration for 2022.

• Public meeting on 2022 proposed building fees
• Delegation on Elgin Roads Maintenance Agreement
• Carry forward of 2021 projects totaling $390,000 (roads shed $75,000, sidewalks $60,000, water AMR software $200,000, arena repairs $35,000, marina bridge $20,000)
• Approval of $1,426.72 EI premium reduction payment to full-time employees
• By-laws for 2022 council and employee remuneration

Recreation Committee

This agenda for the West Elgin Recreation Committee meeting on 2021-11-22 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

The Recreation Committee approved its 2022 meeting dates, removing March and November dates, and recommended the Terms of Reference to Council. It also directed staff to proceed with the holiday decorating contest and to post a revised recreational survey.

• Adopted agenda with amendment to discuss 2022 meeting dates and draft budget
• Adopted minutes of October 13, 2021
• Recommended approval of Recreation Committee Terms of Reference to Council
• Approved 2022 meeting dates with March and November removed
• Directed staff to advertise holiday decorating contest and seek prizes from local businesses
• Received operational update on recreational programs
• Advised staff to make slight changes to recreational survey and post it soon

Council Meeting

West Elgin Council is meeting to receive routine staff reports, approve by-laws, and authorize payments. Key decisions include final reading of By-Law 2021-62 to create a joint water services board, final reading of By-Law 2021-55 for the Pool Outlet Drain reconstruction, and approval of $647,588.89 in accounts. The agenda also includes a closed session for personnel and labour matters.

• By-Law 2021-62: Adopt Tri-County Water Board Master Agreement (final reading)
• By-Law 2021-55: Pool Outlet Drain reconstruction (final reading)
• Payment Voucher #11: $647,588.89 for General, Road, Water, Arena accounts
• Appoint Spriet's & Associates to update Axford Drain assessment schedule
• Direction on Memorial Park entrance stone pillar/wall rehabilitation for 2022 budget

Bo Horvat Community Centre Board of Management

The West Elgin Community Centre Board of Management is holding a routine meeting to adopt the agenda and prior minutes, receive the 2021 arena financials as of October 31, and hear a verbal operational update. No major decisions or public hearings are on the agenda.

• Adoption of October 13, 2021 meeting minutes
• Receive 2021 Arena Financials as of October 31, 2021
• Verbal operational update from staff
• Scheduled adjournment with next meeting set for December 8, 2021

The board adopted the agenda and previous minutes, received financials as of October 31, 2021, and heard staff updates on arena operations, including a grant application for a dehumidification system and budget planning for 2022. No formal decisions were made beyond routine approvals.

• Adopted agenda as presented
• Adopted minutes of October 13, 2021
• Received financials as of October 31, 2021

Committee of the Whole

The Committee of the Whole is meeting to receive staff reports on the 2022 budget process, the Council Grant Program and fee waivers, and proposed 2022 fees and charges. The committee will also enter closed session to discuss labour relations or employee negotiations. No final decisions are listed on the agenda; items are for information and direction.

• Verbal update on 2022 budget process
• Council Grant Program and waiver of fees report
• Proposed 2022 fees and charges with building comparison fees
• Closed session under Section 239(2)(d) for labour relations or employee negotiations

Committee of Adjustment

The West Elgin Committee of Adjustment will hold a public meeting to consider a minor variance application for property at 266 Ridout Street, Rodney, owned by David St Clair. The application seeks reduced setbacks for a one-storey dwelling and its eaves. The committee is expected to grant the variance subject to conditions. Public comments must be submitted by 4 pm on the day of the hearing.

• Minor variance D13 03-2021 for 266 Ridout Street, Rodney
• Proposed reduced main wall setback to 0.65 metres (0.76 m to foundation)
• Proposed reduced eave setback to 0.31 metres
• Public comments due by 4 pm on November 4, 2021
• Meeting held hybrid at West Elgin Community Complex, 160 Main Street

Court of Revision

The Court of Revision for the Pool Outlet Drain is meeting to hear and decide on appeals to the Schedule of Assessments for the drain, as prepared by Spriet & Associates Engineering Limited. No written appeals or comments were received. The court will deliberate and either approve the schedule or return it to the engineer.

• No written appeals received
• No written comments received
• Decision on Schedule of Assessments for Pool Outlet Drain
• Meeting held at West Elgin Community Complex, 160 Main Street, West Lorne

Council Meeting

West Elgin Council is meeting to consider several staff reports and by-laws, including a conditional building permit for Carlos Azevedo at 24803 Pioneer Line, a grant agreement for the Rodney Old Town Hall under the ICIP program, and the appointment of an engineer for the DK Andrews Drain. The council will also receive updates from Elgin County, the fire chief, and planning staff, and will authorize payment of $230,945.13 in accounts.

• By-law 2021-59: Conditional building permit agreement with Carlos Azevedo for 24803 Pioneer Line, West Lorne
• By-law 2021-58: ICIP Community, Culture and Recreation Grant Transfer Payment Agreement for Rodney Old Town Hall
• Appoint Spriet & Associates Engineers for DK Andrews Municipal Drain major improvement
• Consent application E86-21: Council recommends approval to County of Elgin for severance
• Payment voucher #10A: $230,945.13 for General, Road, Water, and Arena accounts

Council authorized a conditional building permit agreement for Carlos Azevedo at 24803 Pioneer Line, West Lorne, and delegated authority to the Chief Building Official for future conditional permit agreements. Council also approved a $230,945.13 payment voucher, endorsed AMO's long-term care recommendations, and supported several road closures for community events.

• Approved By-law 2021-59 authorizing conditional building permit agreement with Carlos Azevedo (carried)
• Approved By-law 2021-61 delegating authority for conditional building permit agreements to Chief Building Official (carried)
• Approved payment voucher #10A totaling $230,945.13 for General, Road, Water and Arena accounts (carried)
• Endorsed AMO's recommendations to Long-Term Care COVID-19 Commission (carried)
• Supported closure of Graham Road for West Lorne Optimist event on Nov 26, 2021 (carried)
• Supported closure of Graham Road and Furnival Road for Remembrance Day events (carried)
• Appointed Spriet & Associates Engineers for DK Andrews Drain improvement report (carried)
• Recommended approval of consent application E86-21 to County of Elgin (carried)

Tri County Water Board

The Tri-County Water Board of Management is meeting to consider an emergency expenditure of $22,764.24 for repair of High Lift Pump #2, receive financial and operations reports, and approve an updated Master Agreement for distribution to member municipalities. The board will also elect a new chair for the term starting December 2021.

• Emergency expenditure request of $22,764.24 for High Lift Pump #2 repair
• Financial report as of September 30, 2021
• West Lorne Standpipe residual mapping and coating adhesion test report
• Tri-County Drinking Water System Q3 2021 operations report
• Election of new board chair for December 2021 to November 2022 term

The Tri-County Water Board approved an emergency expenditure of $22,764.24 for the repair of High Lift Pump #2, funded by reallocating budgeted transformer upgrade funds. The board also approved an updated Master Agreement to be distributed to member municipalities for approval, and deferred a decision on a proposal addressing coloured water challenges pending feedback from the Elgin County Engineer. Duncan McPhail was acclaimed as the new Chair, and Marigay Wilkins as Vice-Chair.

• Approved $22,764.24 emergency repair of High Lift Pump #2 (12-0)
• Approved updated Master Agreement for distribution to member municipalities (12-0)
• Deferred decision on coloured water challenges proposal until next meeting (12-0)
• Received financial report as of September 30, 2021 (12-0)
• Received West Lorne Standpipe residual and temperature mapping report (12-0)
• Received Q3 2021 operations report (12-0)
• Adopted agenda and previous minutes (12-0)
• Elected Duncan McPhail as Chair and Marigay Wilkins as Vice-Chair

Council Meeting

West Elgin Council will hold a hybrid meeting on October 14, 2021, with a closed session for personnel matters. Council will consider the Pool Outlet Drain engineer's report and a provisional by-law, appoint a Court of Revision member for the Hepburn, Lalonde and Shunpiker drains, and review a $1,887,111.25 payment voucher. Staff recommend adopting a COVID-19 vaccination verification policy, approving telephone and internet voting for the 2022 election, and executing an OPP contract amendment for the Elgin Group. The agenda also includes routine reports on building permits, service requests, and several by-laws for adoption.

Bo Horvat Community Centre Board of Management

The West Elgin Community Centre Board of Management is meeting to handle routine business: adopting the agenda and prior minutes, receiving arena financials, and hearing staff updates. The main action item is directing staff to sign a $1,430 contract with Jutzi Water Technologies for cooling water system cleaning and disinfection. The board will also receive updates on the concession stand and COVID-19 vaccination requirements for ages 12-17.

• Contract with Jutzi Water Technologies for cooling water system cleaning/disinfection at $1,430 plus taxes
• Receive 2021 arena financials as of September 30, 2021
• COVID-19 update on proof of vaccination for ages 12-17 from Southwestern Public Health
• Verbal concession stand update
• Adopt minutes of September 8, 2021 meeting

Recreation Committee

The West Elgin Recreation Committee is meeting to receive staff reports on a COVID-19 update from Public Health, Canada Day 2022 planning, a draft Terms of Reference for the committee, and possible 2022 recreation programming. The committee will also adopt the agenda and minutes from June 16, 2021. No decisions are final; most items are for information or recommendation to Council.

• COVID-19 update from Public Health, including proof-of-vaccination guidance for businesses
• Canada Day 2022 report for information
• Draft Terms of Reference for the Recreation Committee, recommended for Council approval
• 2022 recreational programming ideas report

Committee of the Whole

The Committee of the Whole is meeting to receive a background report on the new Official Plan project and to hear a presentation from consultants Dillon Consulting and Watson and Associates on the Official Plan background study. The agenda includes only this substantive item along with routine procedural matters.

• Receive Planning Report 2021-30 on New Official Plan Project background review
• Receive New Official Plan Background Review, Issues and Opportunities Report dated September 13, 2021
• Presentation by Dillon Consulting and Watson and Associates on Official Plan background study

Council Meeting

West Elgin Council meets to receive reports and make decisions on several operational items. Key actions include supporting a Rodney Christmas 'Night Market' with a road closure, directing funds for a waterline interconnection, and authorizing a wastewater facility application. The meeting also includes a closed session for personnel, legal, and solicitor-client matters.

• Support Rodney Kiwanis/Lions 'Night Market' Dec 4, 2021, with Furnival Road closure
• Direct $36,000 for 2022 Water Budget for Pioneer Line water meter relocation
• Authorize CAO to sign Environmental Compliance Approval for Seaside wastewater facility in Port Glasgow
• Receive OCWA Q2 2021 reports for water and wastewater plants
• Approve payment voucher #9A totaling $319,348.16

Four Counties Transit Committee

The Four Counties Transportation Services Committee meets electronically to approve prior minutes, review financials and ridership, and discuss transit operations. The main new business is a discussion on the size of a bus or van to be costed out for a potential purchase.

• Approve minutes of July 16, 2021
• Review financials as of September 16, 2021
• Review ridership as of August 31, 2021
• Discuss size of new bus or van for purchase

The Four Counties Transportation Services Committee received financial and ridership reports showing a roughly $7,000 operating surplus but lower ridership due to COVID-19. The committee agreed to postpone any decision on purchasing a new bus until late 2022 or early 2023, following staff recommendation to wait until pandemic demand stabilizes. The master agreement update was deferred, with a draft expected for the December meeting.

• Adopted the agenda as presented (carried)
• Approved minutes of July 16, 2021 as printed (carried)
• Received financial information as of September 16, 2021 (carried)
• Postponed new bus purchase decision pending staff direction until end of 2022 or early 2023
• Adjourned at 8:54 a.m. to meet again December 20, 2021 (carried)

Tri County Water Board

The Tri-County Water Board of Management is meeting to adopt the agenda and prior minutes, receive a staff report on second-quarter drinking water system operations, and hold a closed session to discuss a master agreement under solicitor-client privilege. The meeting is held electronically due to the COVID-19 pandemic.

• Receive Tri-County Drinking Water System Operations Second Quarter 2021 report
• Closed session under Municipal Act s.239(2)(f) to discuss Master Agreement
• Adopt minutes of May 25, 2021 meeting

The Tri-County Water Board approved direction to staff on the draft master agreement following a closed session, and decided not to apply for an ICIP Green Stream grant for the West Lorne Standpipe because the board is not an approved Local Water Board. It also received the second quarter 2021 operations report and adopted the May 25, 2021 minutes. Chair Bob Purcell announced he will step down at the October meeting, requiring a new chair election.

• Adopted agenda as amended with New Business section (11-0)
• Adopted May 25, 2021 minutes as circulated (11-0)
• Received Tri-County Drinking Water System Operations Second Quarter 2021 report (11-0)
• Decided not to apply for ICIP Green Stream grant for West Lorne Standpipe refurbishment
• Adjourned to closed session at 7:12 p.m. under solicitor-client privilege (11-0)
• Approved direction to staff on draft master agreement from closed session (11-0)
• Adjourned at 7:34 p.m. to reconvene October 26, 2021 (11-0)

Council Meeting

West Elgin Council approved a zoning by-law amendment rezoning four lots on Furnival Road from General Agricultural to Rural Residential, despite public opposition. Council also approved dedicating portions of Finney, Frederic, and Anne Streets as public highways, and allocated $146,611 from vacant land sale proceeds to municipal office renovations. A request to appoint an engineer for the Miller Drain was defeated.

• Approved rezoning of Part of Lot 6, Concession 7; Parts 9-12, RP 11R-5944 from A1 to RR (Resolution 2021-255)
• Approved dedication of Finney, Frederic, and Anne Streets as public highways (Resolution 2021-261)
• Allocated $146,611 from vacant land sale to Municipal Office renovations (Resolution 2021-264)
• Approved Phase 2 of CityWide Maintenance Management System at $105,600 plus taxes (Resolution 2021-265)
• Defeated appointment of Spriet Associates for Miller Drain preliminary report (Resolution 2021-258)
• Approved parade request by Rodney Aldborough Agricultural Society for Sept 18, 2021 (Resolution 2021-269)
• Approved Quit Claim Deed for PIN 35105-0492 (Resolution 2021-273)
• Approved part-time employment of Bill Todd (Resolution 2021-274)

Bo Horvat Community Centre Board of Management

The West Elgin Community Centre Board of Management is meeting to handle routine business: adopting the agenda and minutes, receiving arena financials as of July 31, 2021, and receiving a COVID-19 update from staff. They will also discuss a draft schedule, a verbal update on the concession stand, and capital work. The meeting is largely procedural with no major decisions or public hearings listed.

• Receive arena financials as of July 31, 2021
• Receive COVID-19 update report from Operations and Community Services Coordinator
• Discuss draft schedule for the community centre
• Verbal discussion on concession stand
• Discuss capital work

The West Elgin Community Centre Board of Management directed staff to start making ice for an opening day of September 20, 2021, pending Minor Hockey registration numbers. The board also directed staff to issue a call for proposals for a concession stand for the 2021-2022 ice season and to start the RFP process for capital work, including outside painting and eaves troughs. Financials as of July 31, 2021, were received, and a COVID-19 update was noted.

• Directed staff to start making ice for September 20, 2021 opening
• Directed staff to issue call for proposals for 2021-2022 concession stand
• Directed staff to start RFP process for capital work (painting $25,000 + HST, eaves troughs $8,500 + HST)
• Received arena financials as of July 31, 2021
• Received COVID-19 update report

Four Counties Transit Committee

The Four Counties Transportation Services Committee is meeting electronically to consider two staff reports. They will decide whether to return to full bus capacity, increase to 8 passengers, or keep the current 4-passenger limit, and they will recommend hiring a permanent transit bus driver.

• Decision on bus capacity: full, 8 passengers, or 4 passengers
• Recommendation to hire a permanent Transit Bus Driver
• Proposed pay grid for bus driver attached
• Approval of June 28, 2021 minutes

The Four Counties Transportation Services Committee approved increasing the Four Counties Transit bus capacity to a maximum of 8 passengers, while encouraging physical distancing and required masking. The committee also received a report on driver recruitment and recommended hiring a permanent Transit Bus Driver for the system. Both motions were carried.

• Approved increase in bus capacity to maximum 8 passengers (carried)
• Recommended hiring a permanent Transit Bus Driver (carried)
• Adjourned to closed session to discuss labour relations or employee negotiations (carried)

Recreation Committee

The West Elgin Recreation Committee is meeting electronically to receive staff reports on Canada Day activities, including a colouring contest and a July 31 community celebration, and to discuss possible recreation events. Members will also provide input to help draft the committee's terms of reference. The agenda is largely routine, with no major decisions or financial items listed.

• Receive report on Canada Day Colouring Contest winners
• Receive report on 2021 Canada Day Celebrations
• Receive report on Celebrate Canada Community Celebration on July 31, 2021
• Discuss recreational ideas for possible events
• Provide input on drafting committee terms of reference

Special Council Meeting

West Elgin Council is holding a special meeting to receive a report from the Clerk on the Aylmer-Elgin and St Thomas Community Safety and Well-Being Plan and to consider adopting it. The agenda also includes adoption of the agenda, disclosure of interests, a confirming by-law, and adjournment.

• Adoption of Aylmer-Elgin and St Thomas Community Safety and Well-Being Plan
• By-Law 2021-45 to confirm proceedings of the special meeting

Four Counties Transit Committee

The Four Counties Transportation Services Committee is meeting electronically to approve the March 15, 2021 minutes, receive financial statements as of May 31, 2021, and discuss an update on an agreement. The main new business is a presentation on purchasing a new bus.

• Approve minutes of March 15, 2021
• Receive 2021 financials as of May 31, 2021
• Update on agreement
• New bus purchase presentation

The Four Counties Transportation Services Committee received a presentation on options for a new bus purchase for information only, with no decision made. Members discussed concerns about bus capacity for the Adult Day Program and maintenance issues, and agreed to tour the WECHC van. The committee also received financials as of May 31, 2021, and approved the agenda and previous minutes.

• Adopted agenda as presented (carried)
• Approved minutes of March 15, 2021 as printed (carried)
• Received financials as of May 31, 2021 (carried)
• Received presentation on Options for a New Bus Purchase for information (carried)
• Adjourned at 9:16 a.m. to meet again September 20, 2021 (carried)

Council Meeting

West Elgin Council will hold a public meeting and consider a zoning by-law amendment to convert an existing church at 257 Graham Road to multiple-unit residential use, changing the zone from Institutional to Residential Third Density with a holding provision. Council will also decide on awarding a $191,184 contract for engineering services for the Rodney wastewater refurbishment, reallocate up to $15,000 from bridge repair to the breakwater project, and approve the 2020 audited financial statements. Other items include a community garden agreement, Canada Day grant use, and a request to waive fees.

• Public meeting and rezoning vote for 257 Graham Road (Institutional to R3-H-3)
• Award contract to R.V. Anderson Associates Limited for Rodney WPCP upgrade: $191,184 plus taxes
• Reallocate up to $15,000 from bridge replacement to beach breakwater project; defer bridge repair to 2022
• Approve 2020 audited financial statements
• By-law 2021-42: Community Garden Agreement with West Elgin Community Health Centre

Recreation Committee

The West Elgin Recreation Committee is meeting electronically via Zoom to adopt the agenda and minutes from April 21, 2021, and to receive staff reports on COVID-19 regulations, the 2021 community pool schedule, and a verbal Canada Day update. New business includes discussion of Canada Day decorations. The meeting is largely routine administrative business.

• Adoption of April 21, 2021 meeting minutes
• COVID-19 update from Ontario Regulations
• West Elgin Community Pool Schedule 2021
• Verbal Canada Day update
• Discussion of Canada Day decorations

Committee of Adjustment

The West Elgin Committee of Adjustment is holding a public meeting to consider one minor variance application for lands owned by Dawn Geddes and Keith Montgomery at 151 Moriah Street, Rodney. The meeting allows public comments and questions on the application. The committee will also approve minutes from its May 13, 2021 meeting.

• Minor variance application D13 02-2021 for 151 Moriah Street, Rodney
• Public meeting for minor variance under section 45 of the Planning Act
• Approval of May 13, 2021 committee minutes
• Notice sent May 28, 2021 to property owners within 60 m of subject properties

Council Meeting

West Elgin Council is meeting electronically to receive staff reports and make decisions on several items. Key decisions include whether to discontinue dog license fees, whether to proceed with a strategic plan, and whether to recommend approval of two severance applications to Elgin County. The council will also consider appointing an engineer for drainage works and passing several by-laws.

• Recommend approval of severance E37-21 at 22034 Downie Line to Elgin County
• Recommend approval of severance E43-21 at 25597 Stalker Line to Elgin County
• Discontinue dog license fees as of Jan 1, 2022, with costs covered by general tax levy
• Appoint Spriet & Associates Engineers for Krause Drain relocation report
• Authorize payment voucher #6 totaling $571,410.57

Council voted to discontinue dog license fees as of January 1, 2022, and instead include animal control costs in the general tax levy. It also approved two severance applications (E37-21 and E43-21) with conditions, appointed Spriet & Associates Engineers for the Krause Drain, and deferred the Strategic Plan until the next term. A grant of up to $3,500 was approved for 2021 graduation photos.

• Discontinued dog license fees effective Jan 1, 2022; animal control costs moved to general tax levy (2021-193)
• Recommended approval of severance E37-21 at 22034 Downie Line to County of Elgin (2021-190)
• Recommended approval of severance E43-21 at 25597 Stalker Line to County of Elgin (2021-191)
• Appointed Spriet & Associates Engineers to prepare report for Krause Drain enclosure (2021-192)
• Deferred Strategic Plan initiative until next term of Council (2021-194)
• Approved grant up to $3,500 for 2021 graduation photos (2021-195)
• Authorized payment voucher #6 totaling $571,410.57 (2021-196)
• Adopted By-laws 2021-35, 2021-39, 2021-40, and 2021-41 (2021-198 to 2021-200, 2021-203)

Property Standards Committee Hearing

The Property Standards Committee is holding a hearing to consider an appeal of Order No. 02-2021 regarding property at 24611 Pioneer Line, West Lorne. The committee will hear submissions from the by-law enforcement officer and the appellant, then decide whether to confirm, rescind, or modify the order.

• Appeal of Order No. 02-2021
• Property at 24611 Pioneer Line, West Lorne
• By-law enforcement officer submission
• Appellant submission
• Committee decision to confirm/rescind/modify order

Bo Horvat Community Centre Board of Management

The West Elgin Community Centre Board of Management is meeting electronically to handle routine business: adopting the agenda, disclosing any pecuniary interests, approving the April 14, 2021 minutes, and receiving the 2021 arena financials as of May 31, 2021. The agenda also includes an operational verbal update from staff. No major decisions or public hearings are listed.

• Adoption of April 14, 2021 meeting minutes
• Receipt of 2021 Arena Financials as of May 31, 2021
• Operational verbal update from staff
• Next meeting scheduled for August 11, 2021

The West Elgin Community Centre Board of Management accepted the verbal resignation of Alphonse Willie as the West Lorne Minor Hockey representative and approved the appointment of Jeff Carmichael to that role, recommending the appointment to the councils of Dutton Dunwich and West Elgin. The board also adopted the agenda, approved the April 14, 2021 minutes, received financials as of May 31, 2021, and heard an update that the centre was used as a vaccination clinic.

• Accepted Alphonse Willie's verbal resignation from the board
• Approved Jeff Carmichael's appointment as West Lorne Minor Hockey representative
• Recommended Carmichael's appointment to Dutton Dunwich and West Elgin councils
• Adopted the meeting agenda as presented
• Adopted the minutes of April 14, 2021
• Received financials as of May 31, 2021

Council Meeting

West Elgin Council is meeting to consider several reports and by-laws, including establishing a Site Plan Control Area, declaring 131 Main Street in West Lorne surplus for sale, and deciding on options for residential/backyard chickens. Council will also receive operational reports on water and wastewater, and consider a $398,345.13 payment voucher.

• By-law 2021-36 to designate West Elgin as a Site Plan Control Area
• Declare 131 Main Street, West Lorne surplus and sell via call for proposals
• Options on residential/backyard chickens: keep restrictions, consult public, or review in zoning by-law
• Approve $30,000 transfer for water distribution system modeling study
• Payment voucher #5A for $398,345.13 for General, Road, Water and Arena accounts

Council approved By-law 2021-36 designating the municipality as a Site Plan Control Area, and By-law 2021-37 authorizing an amending agreement for police services. It also declared 131 Main Street, West Lorne surplus and authorized its sale by auction, and reconsidered the disposal method for Gilbert Street lands, opting for public auction. Several reports were received, and a by-law on clothing/footwear allowance was deferred for more detail.

• Approved By-law 2021-36 designating Site Plan Control Area (carried)
• Approved By-law 2021-37 authorizing police services amending agreement (carried)
• Declared 131 Main Street, West Lorne surplus and authorized sale via sign, ad, and GovDeals auction (carried)
• Reconsidered Gilbert Street lands disposal, offered for sale via sign, ad, and public auction (carried)
• Approved $30,000 transfer for water distribution system modeling study (carried)
• Directed staff to proceed with voting method survey Option 2 (carried)
• Directed staff to consider backyard chickens in zoning by-law review (carried)
• Deferred By-law 2021-35 (clothing/footwear allowance) for more description

Tri County Water Board

The Tri-County Water Board approved the 2020 audited financial statements and the Letter of Independence as presented. In closed session, the board directed staff and legal counsel to proceed as directed and forward the final draft of the Master Tri-County Water Board agreement to members for signature. The board also adopted the agenda and minutes, and received an update from OCWA on a management change.

• Approved 2020 Audited Financial Statements and Letter of Independence (11-0)
• Directed staff and legal counsel to proceed and forward final Master agreement draft for signature (11-0)
• Adopted agenda for May 25, 2021 (10-0)
• Adopted minutes of April 27, 2021 meeting (10-0)
• Adjourned into closed session under Section 239(2)(f) (11-0)
• Adjourned at 9:04 p.m. to reconvene at call of the chair (10-0)

Council Meeting

West Elgin Council is meeting to consider several by-laws, including setting 2021 tax ratios and water/wastewater rates, and to award contracts for municipal repairs. The agenda also includes a closed session, delegations, and routine reports from staff and committees.

• By-Law 2021-33 sets 2021 transition ratios and levies taxes
• By-Law 2021-32 establishes 2021 water and wastewater rates
• Contract award: $17,860 for lawn bowling club veranda replacement to Weekes Construction
• Contract award: $12,200 for PGTP pavilion ceiling replacement to Weekes Construction
• Contract award: $46,773.74 for municipal office roof replacement to Machado's General Contracting

West Elgin Council approved a no-fee lease with WECHC for a community garden in Rodney Park, awarded contracts for veranda, pavilion ceiling, and municipal office roof replacements, and passed by-laws for 2021 water/wastewater rates and tax ratios. Council also supported resolutions on Phragmites control and the 988 crisis hotline, and made appointments to the Recreation Committee.

• Approved lease with WECHC for community garden in Rodney Park (no fee)
• Awarded veranda replacement contract to Weekes Construction ($17,860)
• Awarded PGTP pavilion ceiling replacement to Weekes Construction ($12,200)
• Awarded municipal office roof replacement to Machado's General Contracting ($46,773.74)
• Passed By-law 2021-32 for 2021 water and wastewater rates
• Passed By-law 2021-33 for 2021 tax ratios
• Supported maintaining current Elgin Group Police Services Board composition
• Endorsed 988 crisis hotline initiative

Committee of Adjustment

The West Elgin Committee of Adjustment is holding a public meeting to consider one minor variance application (D13 01-2021) for lands at 166 Graham Road, West Lorne, owned by Stefan Dezi and Crystal Forth. The applicant seeks relief from Zoning By-law 2015-36 to permit a second-storey addition to an existing dwelling, with reduced side yard setbacks and eave encroachments. The committee will receive a recommendation report from planner Bryan Pearce, hear public comments, and make a decision.

• Minor variance D13 01-2021 for 166 Graham Road, West Lorne
• Request to reduce southerly side yard from 2 m to 0.97 m
• Request to reduce northerly side yard from 2 m to 0.58 m
• Request to reduce northerly eave encroachment from 0.6 m to 0.27 m
• Public meeting held via Zoom due to COVID-19

The Committee of Adjustment approved Minor Variance Application D13 01-2021 for lands at 166 Graham Road, West Lorne, owned by Stefan Dezi and Crystal Forth. The decision was unanimous (5-0) and included a condition that development match the submitted drawings. No public or staff comments were received.

• Approved Minor Variance Application D13 01-2021 for 166 Graham Road (5-0)
• Condition: development must be substantially in accordance with the application drawings

Tri County Water Board

The Tri-County Water Board is meeting electronically to receive several operational and compliance reports, including the 2020 annual summary and Section 11 reports for the drinking water system, a first-quarter operations report, and a provincial inspection report. The board will also vote on approving a $19,790 expenditure to repair high lift pump #1, and will receive financials as of March 31, 2021. A closed session is scheduled for solicitor-client privileged advice.

• Approve $19,790 plus fees/taxes for high lift pump #1 repair (ASL Roteq quote)
• Receive 2020 Summary Report (Schedule 22, O'Reg 170/03) for Tri-County Drinking Water System
• Receive 2020 Annual Report (Section 11, O'Reg 170/03) for Tri-County Drinking Water System
• Receive Q1 2021 Operations Report from OCWA
• Receive MECP inspection report (Dec 15, 2020) for the drinking water system

The Tri-County Water Board approved an expenditure of $19,790 plus fees and taxes to repair high lift pump #1, as requested by OCWA and quoted by ASL Roteq. The board also requested OCWA to return with a report and costs for a system-wide water distribution system modeling study, with each member municipality responsible for costs of their secondary system. All motions were carried unanimously (11-0), with one member absent. The board received several reports, including the OCWA 2020 Annual Report, the 2020 Summary Report, the First Quarter Operations Report, and the MECP inspection report, which showed 95.44% compliance.

• Approved $19,790 plus fees/taxes for high lift pump #1 repair (11-0)
• Requested OCWA report on system-wide water distribution system modeling (11-0)
• Received OCWA 2020 Annual Report for Tri-County Drinking Water System (11-0)
• Received OCWA 2020 Summary Report - Schedule 22 (11-0)
• Received 2021 First Quarter Operations Report (11-0)
• Received MECP inspection report with 95.44% compliance (11-0)
• Received financial report as of March 31, 2021 (11-0)
• Provided staff direction on Master Agreement schedules and update (11-0)

Council Meeting

West Elgin Council is meeting electronically to consider several staff reports and by-laws. Key decisions include approving a by-law requiring pre-application consultation for planning applications, appointing an engineer for McKenzie Drain work, and declaring a fire department exercise machine surplus for sale. The council will also receive routine monthly reports and authorize a payment of $355,499.92.

• By-Law 2021-28: Planning pre-application consultation and delegation of authority for completeness of planning applications
• Appoint Spriet & Associates Engineers to prepare report for relocation of South Branch of McKenzie Municipal Drain
• Declare municipally owned cable exercise machine surplus, sell to highest bidder with minimum $500 bid
• Authorize payment voucher #4A totaling $355,499.92 for General, Road, Water, and Arena accounts
• Delegation at 10:00 am: M. Tynan re: Request for Nature School

Council approved waiving all rental fees for municipal facilities to support the West Elgin Community Health Centre in hosting COVID-19 vaccine clinics, and directed staff to book facilities as needed. They also approved a by-law formalizing planning pre-application consultation and delegation of authority for completeness of planning applications. Additionally, they directed staff to develop a survey on voting methods for the 2022 election, appointed Spriet & Associates for drainage works on the McKenzie Drain, and authorized payment of $355,499.92 in accounts.

• Waived rental fees for municipal facilities for COVID-19 vaccine clinics (carried)
• Approved by-law for planning pre-application consultation and delegation of authority (carried)
• Directed staff to develop survey on 2022 election voting methods (carried)
• Appointed Spriet & Associates for McKenzie Drain relocation report (carried)
• Authorized payment of $355,499.92 for accounts (carried)
• Declared cable exercise machine surplus and approved disposition (carried)
• Directed staff to negotiate agreement with St Thomas Community Recycling Centre for hazardous waste (carried)
• Adopted by-law 2021-27 amending hiring procedures (carried)

Recreation Committee

This is a routine procedural meeting of the West Elgin Recreation Committee. The agenda includes adopting the agenda and prior minutes, disclosing any pecuniary interests, receiving verbal operational and COVID-19 updates from staff, and potentially entering closed session to discuss personal matters about identifiable individuals. No specific decisions, projects, or dollar amounts are listed on the agenda.

• Adoption of agenda as circulated
• Adoption of March 17, 2021 meeting minutes
• Verbal operational update from staff
• Verbal COVID-19 update from staff
• Possible closed session under Municipal Act 2001 section 239(2B) for personal matters

The committee received verbal updates that all indoor and outdoor recreation is closed and programs cancelled until at least May 21, 2021, per provincial COVID-19 regulations. It discussed a possible roller blading idea for the arena in summer and noted the West Lorne Optimist playground grand opening is set for June 19, 2021. The committee also entered closed session to discuss personal matters and provided staff direction.

• Adopted agenda as circulated (carried)
• Adopted minutes of March 17, 2021 (carried)
• Moved into closed session under Municipal Act section 239(2B) (carried)
• Provided staff direction on identifiable individuals in closed session
• Adjourned at 7:45 p.m. to meet at call of chair (carried)

Bo Horvat Community Centre Board of Management

The West Elgin Community Centre Board of Management is meeting electronically to adopt the agenda and minutes, receive the 2021 arena financials as of March 31, and hear verbal updates on capital projects, operations, and 2021-2022 registration. No decisions on substantive matters are listed; the agenda is largely routine administrative business.

• Adoption of agenda and minutes from March 10, 2021
• Receive 2021 Arena Financials as of March 31, 2021
• Verbal update on Capital Projects 2021
• Verbal update on operations
• Verbal update on 2021-2022 registration

The West Elgin Community Centre Board of Management directed staff to obtain quotes for the two 2021 capital projects (eaves troughs and roof painting) and report back at the May meeting. The board also approved cleaning the arena boards and received the financials as of March 31, 2021. The West Elgin Skating Club placed house cleaning on hold due to COVID-19 rules.

• Directed staff to obtain quotes for 2021 capital projects (eaves troughs, roof painting)
• Approved cleaning the arena boards
• Received financials as of March 31, 2021
• Adopted agenda as presented
• Adopted minutes of March 10, 2021

Council Meeting

West Elgin Council meets electronically to hear delegations on the landfill monitoring report, MPAC, the Rodney Lagoon proposal, OPP board representation, a library mural request, and yacht club maintenance. Council will vote on approving four severance applications (E16-21 to E19-21) with conditions, and will consider a draft Site Plan Control Area By-law for public consultation. The agenda also includes authorizing $1,784,245.34 in payments and passing a by-law for a Fire Safety Grant transfer payment agreement.

• Severance applications E16-21 to E19-21 recommended for approval to Elgin County
• Draft Site Plan Control Area By-law to be publicized until April 30, 2021
• Payment Voucher #4 totaling $1,784,245.34 for General, Road, Water and Arena accounts
• By-Law 2021-25 authorizing Fire Safety Grant Transfer Payment Agreement
• Delegations include landfill monitoring report, MPAC, Rodney Lagoon proposal, and OPP board representation

Council approved payment voucher #4 totaling $1,784,245.34 for general, road, water, and arena accounts. It also approved retaining L360 Architecture for municipal office building renovations at a cost of $27,000 plus HST. Council supported several external resolutions, including calls for provincial review of municipal insurance rates, opposition to municipal handgun by-laws, and endorsement of legislated paid sick days. Staff were directed to report back on options for backyard chickens.

• Approved payment voucher #4 for $1,784,245.34 covering general, road, water, and arena accounts.
• Retained L360 Architecture for municipal office building renovations at $27,000 plus HST.
• Approved Fire Chief to sign the Fire Safety Grant Transfer Payment Agreement and spending plan.
• Recommended approval of four severance applications (E16-21 to E19-21) to the County of Elgin with conditions.
• Directed publicizing the draft Site Plan Control Area By-law for public engagement until April 30, 2021.
• Waived rental fees for Rodney Shufflers and Carpet Bowlers for two half-day rentals in 2021.
• Supported resolutions on municipal insurance rates, opposition to Bill C-21 handgun by-laws, and paid sick days.
• Directed staff to report back on backyard chicken options and associated costs.

Council Meeting

West Elgin Council is meeting electronically to consider several staff recommendations, including accepting a $262,350 gravel tender, approving a sanitary sewer capacity study for West Lorne, and providing direction on licensing mobile food outlets. The council will also hold a public meeting on a proposed tourism exemption for Rodney Market to open on statutory holidays, and consider related by-laws.

• Accept Johnston Brothers Ltd. gravel tender at $262,350 plus taxes
• Approve West Lorne sanitary sewer capacity study by Spriet Associates up to $22,000
• Public meeting on Rodney Market exemption from Retail Holidays Act for Good Friday, Victoria Day, Canada Day, Thanksgiving
• Consider By-Law 2021-21 for Rodney Market tourism exemption
• Consider By-Law 2021-22 dedicating part of Finney Street as public highway

West Elgin Council approved a $262,350 gravel supply and application quote from Johnston Brothers Ltd., and approved a sanitary sewer capacity study for West Lorne by Spriet Associates at a cost of up to $22,000. Council also passed a by-law exempting Rodney Market from the Retail Holidays Act, allowing it to open on Good Friday, Victoria Day, Canada Day, and Thanksgiving Day. Staff were directed to prepare a zoning amendment for food trucks and to purchase equipment for hybrid meetings starting in May.

• Approved 2021 gravel tender: accepted Johnston Brothers Ltd. quote for $262,350 plus taxes.
• Approved West Lorne sanitary sewer capacity study by Spriet Associates for up to $22,000 plus taxes.
• Approved Dutton Child Care's use of the West Elgin Recreation Centre and Community Pool for summer camp; staff to negotiate rental fee.
• Directed staff to bring forward a zoning amendment to allow mobile food outlets in the Commercial 2 Zone and investigate licensing.
• Passed By-Law 2021-21 exempting Rodney Market from the Retail Holidays Act for four statutory holidays.
• Passed By-Law 2021-22 dedicating part of Finney Street as a public highway.
• Directed staff to purchase equipment and transition to hybrid council meetings in May.
• Supported Norfolk County's resolution to exempt primary agriculture producers from carbon taxes.

Haven's Lake Road Committee

The Haven's Lake Road Committee is meeting to adopt its agenda and previous minutes, then conduct a site tour of a location for a fish cleaning station at Port Glasgow Marina. The meeting is largely procedural, with the site tour being the only substantive item.

• Site tour of location for fish cleaning station at Port Glasgow Marina, 8536 Haven's Lake Road
• Adoption of minutes from September 23, 2020 meeting

Recreation Committee

The West Elgin Recreation Committee is meeting electronically via Zoom. The agenda is largely routine: adopting the agenda, disclosing interests, adopting February 17, 2021 minutes, and adjourning. Staff reports on Canada Day 2021 and an operational update are listed for discussion, but no details or decisions are specified in the agenda.

• Adoption of February 17, 2021 meeting minutes
• Staff report on Canada Day 2021 planning
• Operational update from staff
• Next meeting scheduled for April 21, 2021 at 7:00 p.m.

The Recreation Committee discussed ideas for a COVID-safe Canada Day event, including a geocaching activity to promote recreation and local history. They requested a more detailed event plan be brought to the next meeting. The committee also received updates on recruiting new members and the Miller Park playground grant extension.

• Adopted the agenda as circulated.
• Adopted the minutes of February 17, 2021.
• Requested a detailed event plan for a COVID-safe Canada Day geocaching event for the next meeting.
• Adjourned to meet again on April 21, 2021.

Four Counties Transit Committee

The Four Counties Transportation Services Committee is meeting electronically to approve prior minutes, receive financial statements as of February 28, 2021, and review correspondence about dedicated gas tax funds and Safe Restart Phase 2 funding. A verbal update on transit operations is also scheduled. The agenda is largely routine, with no major decisions or public hearings listed.

• Approve minutes of February 1, 2021
• Receive financials as of February 28, 2021
• Review Dedicated Gas Tax Funds letter
• Review Safe Restart Phase 2 funding letter
• Verbal update on operations

Council Meeting

West Elgin Council is meeting electronically to consider staff reports, including awarding a $34,200 tender for the Arvai Drain to McNally Excavating Ltd. and accepting a $79,875 quote from Eastern Oilfield Services Ltd. for dust suppressant. Council will also discuss planning items, including a severance application for 22003 Queens Line, and consider several by-laws, including one for reduced load restrictions on municipal roads.

• Award Arvai Drain tender to McNally Excavating Ltd. for $34,200.00 plus taxes
• Accept Eastern Oilfield Services Ltd. quote of $79,875.00 plus taxes for 2021 dust suppressant
• Recommend approval of severance applications E 12/21 and E 13/21 for 22003 Queens Line with conditions
• Schedule a public meeting for March 25, 2021 to consider a tourism exemption for Rodney Market
• Authorize payment voucher #3 totaling $294,295.63 for General, Road, Water, and Arena accounts

Council awarded the Arvai Drain tender to McNally Excavating Ltd. for $34,200 plus taxes, and accepted Eastern Oilfield Services Ltd.'s quote of $79,875 plus taxes for 2021 dust suppressant supply and application. Council also recommended approval of two severance applications at 22003 Queens Line to the County of Elgin, subject to numerous conditions, and passed several by-laws including the reduced load restriction by-law.

• Awarded Arvai Drain tender to McNally Excavating Ltd. for $34,200 plus taxes.
• Accepted Eastern Oilfield Services Ltd. quote of $79,875 plus taxes for 2021 dust suppressant.
• Recommended approval of severance application E 12/21 at 22003 Queens Line to the County of Elgin, with conditions.
• Recommended approval of severance application E 13/21 at 22003 Queens Line to the County of Elgin, with conditions.
• Scheduled a public meeting for March 25, 2021, to consider a tourism exemption for the Rodney Market.
• Passed By-law 2021-18 establishing a reduced load restriction period on municipal roads.
• Passed By-law 2021-16 authorizing the ICIP funding agreement for Rodney Sewage.
• Passed By-law 2021-17 authorizing the Safe Restart Phase 2 Transit Funding Agreement.

Bo Horvat Community Centre Board of Management

The West Elgin Community Centre Board of Management is meeting electronically to adopt the agenda and prior minutes, receive arena financials as of February 28, 2021, and review the 2021 arena budget. The meeting is largely procedural, with no major decisions or public hearings listed.

• Adoption of minutes from January 27, 2021 and February 16, 2021
• Receive arena financials as of February 28, 2021
• Review 2021 Arena Budget

The board approved the 2021 arena budget as submitted, including proposed capital projects. It also received the arena financials as of February 28, 2021, and adopted the minutes from January 27 and February 16, 2021. The arena reopened under the provincial framework's red and orange stages, operating at pre-lockdown capacity.

• Approved 2021 Arena budget as submitted (carried)
• Received arena financials as of February 28, 2021 (carried)
• Adopted minutes of January 27 and February 16, 2021 (carried)
• Adopted agenda as presented (carried)

Council Meeting

West Elgin Council is meeting electronically to consider several routine items, including adopting the 2021 budget, approving contracts, and declaring municipal lands surplus. The agenda includes decisions on telecommunications tower modifications, a landfill monitoring contract, and several by-laws. The meeting is largely administrative, with no major public hearings or controversial items listed.

• Adoption of 2021 Budget (By-law 2021-10)
• Approval of 2021 Landfill Monitoring Contract with BluMetric Environmental
• Letters of concurrence for telecommunications tower modifications at 158 Main Street, 8650 Furnival Road, and new tower at 22131 Clachan Road
• Declaring municipal lands surplus: Plan 75 Lots 311, 312, 313 and Lot 318
• Payment Voucher #2A totaling $598,409.31 for General, Road, Water, and Arena accounts

Council adopted the 2021 budget by-law (2021-10) in a 4-1 recorded vote, with Councillor Cammaert opposed. They also approved several telecommunications tower modifications and a new tower, declared municipal lands surplus, and passed by-laws on education reimbursement, tile loan rates, gas tax agreement, and rezoning 24801 Pioneer Line.

• Adopted 2021 budget by-law 2021-10 (4-1, Cammaert against)
• Approved 2021 Landfill Monitoring Contract with BluMetric Environmental
• Agreed to telecommunications tower modifications at 158 Main Street and 8650 Furnival Road, and new tower at 22131 Clachan Road
• Declared Plan 75 Lots 311, 312, 313 surplus for land exchange; Lot 318 surplus for sale by proposal
• Directed zoning by-law for 24801 Pioneer Line to be brought forward; by-law 2021-15 passed
• Adopted education reimbursement policy (by-law 2021-11)
• Passed tile loan rate by-law (2021-12) and gas tax agreement by-law (2021-14)
• Authorized payment voucher #2A totaling $598,409.31

Committee of the Whole

The Committee of the Whole is meeting electronically to discuss the reopening of the local arena and to review the 2021 budget, including a budget review presentation and a draft budget document. No decisions are listed on the agenda; items are for discussion only.

• Arena re-opening discussion
• 2021 Budget Review presentation
• Draft 2021 Budget discussion

Recreation Committee

The West Elgin Recreation Committee is holding a routine electronic meeting via Zoom. The agenda includes adopting the previous meeting's minutes, reviewing an advisory committee policy, discussing new members, and updating the committee's terms of reference. No major decisions or public hearings are listed.

• Adoption of agenda and minutes from February 18, 2020
• Review of 2020-08 Advisory Committee Policy
• Discussion of new committee members
• Updating terms of reference

The West Elgin Recreation Committee met electronically and adopted its agenda and previous minutes. It received resignations from two members and will advertise for two public vacancies. The committee discussed an advisory committee policy, updated terms of reference, and brainstormed Canada Day ideas under COVID-19 restrictions. No substantive decisions were made beyond routine approvals.

• Adopted agenda as circulated (carried)
• Adopted minutes of February 18, 2020 (carried)
• Adjourned at 7:45 p.m. to meet again March 17, 2021 (carried)

Bo Horvat Community Centre Board of Management

The West Elgin Community Centre Board of Management is meeting electronically to discuss the reopening of the arena. The agenda includes only this discussion item, along with routine procedural matters such as adopting the agenda and adjournment.

• Arena reopening discussion

The board received an update on the Red Control zone of Ontario's COVID-19 framework and its impact on reopening the community centre. It agreed to advise operators to continue operations subject to ongoing public health restrictions. The motion was carried.

• Adopted the agenda as presented (carried)
• Advised operators to continue operations at the West Elgin Community Centre subject to public health restrictions (carried)

Council Meeting

West Elgin Council is meeting electronically to handle routine business including approving accounts payable of $374,591.29, adopting a borrowing by-law for current expenditures, and receiving monthly staff reports. Council will also consider creating two new fire department officer positions and supporting the Farm 911 The Emily Project.

• Payment Voucher #2 totaling $374,591.29 for General, Road, Water and Arena accounts
• By-Law 2021-08 for municipal borrowing of current expenditures
• Creation of Fire Prevention Officer and Training Officer positions for West Elgin Fire Department
• Support for Farm 911 The Emily Project
• Education Reimbursement Policy to be brought forward as by-law

Committee of the Whole

The Committee of the Whole is meeting electronically to receive a presentation from the CAO/Treasurer on the 2021 draft budget update. The committee will also review and discuss nine separate council grant requests from local organizations, followed by a review of the updated proposed 2021 operational budget. The meeting is scheduled to adjourn and reconvene on February 11, 2021 for Council and February 18, 2021 as Committee of the Whole.

• 2021 Draft Budget Update presentation by CAO/Treasurer M. Badura
• Council grant requests from Aldborough Public School, Eagle Community Centre, Rodney Aldborough Agricultural Society, Tiny Tots, Tryconnel Heritage Society, West Elgin Legion, West Lorne Horticultural Society, West Lorne Lawn Bowlers, and West Lorne Optimist
• Review of Updated Proposed 2021 Budget
• Meeting held via Zoom due to electronic participation

Four Counties Transit Committee

The committee approved the 2021 budget as presented and received a report on the draft agreement, directing staff to seek legal review. Amendments to the draft agreement were made, including adding a requirement for the operating party to present a budget by October 31 each year and changing committee composition to one voting member and one alternate per party. The Adult Day Program is on track to resume February 17, 2021.

• Approved 2021 budget as presented
• Received draft agreement report and directed staff to seek legal review
• Amended draft agreement: operating party must present budget by October 31 each year
• Amended draft agreement: clarified operational costs include transfer to reserves
• Amended draft agreement: committee composition changed to 1 voting member and 1 alternate per party

Council Meeting

West Elgin Council is meeting electronically to consider several items, including a recommendation to approve the draft plan of subdivision and zoning by-law amendment for Seaside Waterfronts Inc., and to approve the Rodney Downtown Reconstruction project. The council will also vote on by-laws for an interim tax levy, electronic meeting participation, and a confirming by-law, and will authorize payment of accounts totaling $293,860.23.

• Recommend approval of Seaside Waterfronts Inc. draft plan of subdivision (file 34T-WE1501) and zoning by-law amendment (P 7/2011), repealing By-law 2020-85
• Approve Rodney Downtown Reconstruction project with County of Elgin
• By-law 2021-05: Interim Tax Levy for 2021
• By-law 2021-04: Amend Procedural By-law to allow electronic participation
• Authorize payment of $293,860.23 for General, Road, Water and Arena accounts

Bo Horvat Community Centre Board of Management

The West Elgin Community Centre Board of Management is meeting electronically to handle routine business: adopting the agenda, approving December 2020 minutes, and receiving the arena financial report as of December 31, 2020. The board will also discuss 2021 capital projects, receive a COVID-19 update, and hear a verbal update on storage rooms. No major decisions or proposals are listed beyond standard approvals.

• Adoption of December 9, 2020 meeting minutes
• Receive and file arena financials as of December 31, 2020
• Discussion of 2021 capital projects
• COVID-19 update from staff
• Verbal update on storage rooms

Bo Horvat Community Centre Board of Management

The agenda for the Bo Horvat Community Centre Board of Management meeting on January 27, 2021, contains only boilerplate interface text and no actual agenda items, decisions, or discussion topics. The document provides no substantive content for residents.

Tri County Water Board

The Tri-County Water Board of Management is meeting electronically to adopt the agenda and minutes, review financials as of December 31, 2020, and receive updates on the West Lorne Pump Station power supply and transformer project and the West Lorne Standpipe. The board will also set 2021 meeting dates and enter closed session to discuss legal advice and draft schedules. Most items are routine administrative matters.

• Financials as of December 31, 2020
• West Lorne Pump Station - Power Monitoring update
• Verbal update on West Lorne Standpipe
• 2021 meeting dates: April 27, July 27, October 26, December 14
• Closed session on legal advice and draft schedules

Committee of the Whole

The Committee of the Whole is meeting to review the 2021 capital and operating budgets, presented by CAO/Treasurer M. Badura. The agenda includes adoption of the agenda, disclosure of pecuniary interests, and adjournment. No decisions are made at this meeting; it is a discussion and review session.

• Overview of 2021 Budget by CAO/Treasurer M. Badura
• 2021 Capital Budget review
• 2021 Operating Budget review

The Committee of the Whole reviewed the 2021 Capital and Operating Budgets. It recommended approval of the Rodney Downtown Reconstruction project in conjunction with the County of Elgin. The Operating Budget discussion was deferred, with questions to be answered at the next meeting on February 4, 2021.

• Recommended Rodney Downtown Reconstruction project approval (carried)
• Deferred Operating Budget discussion to February 4, 2021

Council Meeting

West Elgin Council is meeting electronically to handle routine business including adopting minutes, receiving staff reports, and approving payments. Key decisions include implementing a facility rental insurance program and waiving rental fees for several local groups. The council will also consider by-laws appointing a Committee of Adjustment and authorizing a transit cleaning funding agreement.

• Payment Voucher #1 totaling $2,769,822.28 for General, Road, Water and Arena accounts
• Approval of facility rental insurance program with Frank Cowan Company
• Fee waiver requests from TOPS, West Elgin Community Health Centre, and Tiny Tots
• By-Law 2021-01 to appoint Committee of Adjustment
• By-Law 2021-02 for Municipal Transit Enhanced Cleaning funding agreement

West Elgin Council approved payment vouchers totaling $2,769,822.28 for general, road, water, and arena accounts, and implemented a facility rental insurance program through Frank Cowan Company. Council also waived rental fees for TOPS and West Elgin Community Health Centre, and passed three by-laws, including appointing a Committee of Adjustment and authorizing a transit cleaning funding agreement. All decisions were carried unanimously (5-0).

• Approved payment voucher #1 for $2,769,822.28 (5-0)
• Approved facility rental insurance program via Frank Cowan Company (5-0)
• Waived rental fees for TOPS and West Elgin Community Health Centre (5-0)
• Directed staff to proceed with original Tiny Tots agreement from September 2020 (5-0)
• Passed By-law 2021-01 to appoint Committee of Adjustment (5-0)
• Passed By-law 2021-02 for Municipal Transit Enhanced Cleaning funding agreement (5-0)
• Passed By-law 2021-03 to confirm proceedings (5-0)
• Approved employee payment of $293.92 from closed session (5-0)