West Elgin, ON

Tri County Water Board

This agenda for the Tri County Water Board meeting in West Elgin, ON on 2026-08-20 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

Bo Horvat Community Centre Board of Management

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Committee of the Whole

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Four Counties Transit Committee

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Tri County Water Board

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Recreation Committee

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Council Meeting

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Committee of the Whole

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Bo Horvat Community Centre Board of Management

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Recreation Committee

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Council Meeting

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Four Counties Transit Committee

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Tri County Water Board

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Committee of the Whole

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Inaugural Council Meeting

The West Elgin Council will hold its inaugural meeting on November 19, 2026. The agenda contains no listed items, indicating only procedural matters will be addressed. No specific decisions, contracts, or hearings are detailed in the agenda.

Council Meeting

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Bo Horvat Community Centre Board of Management

The Bo Horvat Community Centre Board of Management is scheduled to meet on December 9, 2026. The agenda posted contains no listed items, descriptions, or attachments. Consequently, no specific decisions or discussions are detailed for this meeting.

Four Counties Transit Committee

The agenda for the West Elgin Four Counties Transit Committee meeting on December 14, 2026 contains no listed items. It appears to consist only of placeholders and procedural sections without any decisions, proposals, or discussions.

Tri County Water Board

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Council Meeting

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Council Meeting

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Bo Horvat Community Centre Board of Management

The agenda for the Bo Horvat Community Centre Board of Management meeting in West Elgin, Ontario, contains no substantive agenda items, only technical metadata and embedded content placeholders. The meeting appears to be a routine procedural session with no decisions or discussions listed.

Tri County Water Board

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Special Council Meeting

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Recreation Committee

The West Elgin Recreation Committee will hold a hybrid meeting at the West Elgin Community Complex to adopt the agenda and minutes from June 17, 2026. The committee will also discuss upcoming events, including a Movie Night on August 29 and the Pooch Plunge on August 9 in Port Glasgow.

• Adoption of June 17, 2026 meeting minutes
• Discussion of Movie Night scheduled for August 29
• Discussion of Pooch Plunge event on August 9 in Port Glasgow (9:30–11:30 AM)

Council Meeting

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Recreation Committee

This agenda contains only procedural boilerplate and no specific items for discussion or decision. The meeting appears to be a placeholder or technical session.

Tri County Water Board

This meeting agenda contains only procedural boilerplate and no specific items for discussion or decision.

Bo Horvat Community Centre Board of Management

The Bo Horvat Community Centre Board of Management will hear updates on skating club, minor hockey, and staff operations. They will also discuss a tier system for prioritizing ice rental allocations among user groups.

• Skating Club Update
• Minor Hockey Update
• Staff Operations Update
• Tier System for Ice Rental Priority

Council Meeting

West Elgin Council will consider a zoning by-law amendment for 191 Furnival Road, approve a $51,035 line painting contract, and set new pool fees. They will also discuss a motion to investigate vacancy property by-laws and approve community grants totaling $16,926.

• Zoning by-law amendment for 191 Furnival Road: rezone from Open Space to Village Core
• Line painting contract approved for $51,035 from RanN Maintenance of Guelph
• Community grants totaling $16,926 approved
• New restricted parking zone on laneway at 135 Queen Street in Rodney
• Motion directs staff to investigate vacancy property by-laws and registry

Council approved a zoning amendment for 191 Furnival Road and awarded a $51,035 line painting contract. Other decisions included establishing a restricted parking zone in Rodney and approving various community grants and pool fee reductions.

• Approved rezoning 191 Furnival Road from Open Space (OS) to Village Core - Special Provision 4 (C1-4)
• Approved $51,035 line painting contract with RanN Maintenance
• Established restricted parking zone in the laneway at 135 Queen Street, Rodney
• Approved $16,926 in amended community grant allocations
• Approved rate reductions for aquafit ($7.00/class) and pool drop-ins ($5.00 youth/adult, $10.00 family)
• Approved construction of a new tile drain for Brian McGill
• Directed staff to implement Neptune 360 water meter reading software
• Directed staff to investigate implementation of vacancy-related by-laws and policies

Committee of Adjustment

The West Elgin Committee of Adjustment will consider a request to reduce the required setback for a new livestock barn from 532 meters to 350 meters at 20638 McDougall Line. The public meeting is scheduled for June 25, 2026, at the Rodney Recreation Centre.

• Minor Variance Application D 13 2026-02 at 20638 McDougall Line
• Request to reduce MDS II Setback from 532 m to 350 m for livestock barn
• Adoption of April 23, 2026 Committee of Adjustment minutes
• Public meeting held at Rodney Recreation Centre, 135 Queens Line

Recreation Committee

The committee will discuss and potentially adopt the 2026 Recreation Budget, which includes a PDF attachment. They will also select a movie for an upcoming Movie Night from options like Wonka, Harry Potter, and Superman. Additionally, planning for Canada Day celebrations is on the agenda.

• Review and possible adoption of 2026 Recreation Budget
• Movie Night selection from options (Wonka, Harry Potter, Superman, etc.)
• Canada Day event planning

Committee of the Whole

The Committee of the Whole will receive a staff report on water service meter reading software and meters. Council will consider directing staff to bring back a final report for approval based on the discussion.

• Staff report on water service meter reading software and meters (report 2026-23-Infrastructure Development)

Council Meeting

West Elgin Council will discuss a motion to investigate and implement vacancy-related by-laws for residential and commercial properties, including a registry and fees. They will also vote on an updated planning fee schedule effective July 1, 2026, and receive quarterly operations reports for wastewater and water systems. Other items include a planning comment on a severance application and adoption of a water operations and billing policy by-law.

• Motion to investigate vacancy property by-laws (registry, fees, enforcement)
• Approval of updated West Elgin Planning Fee Schedule effective July 1, 2026
• Comment recommending approval of severance application E 43-26 at 0 Beattie Line
• Adoption of By-Law 2026-38 for water operations and billing policy
• Receive Q1 2026 operations reports for West Lorne WWTP, Rodney WPCP, and water distribution

Council approved a revised West Elgin fee schedule for planning applications, effective July 1, 2026, by a vote of 3-2. They also recommended approval of a severance application at 0 Beattie Line to the County and directed staff to arrange a portable washroom at Port Glasgow Trailer Park during washroom construction. A notice of motion to investigate vacancy property by-laws was introduced for a future meeting.

• Approved amended planning fee schedule (3-2)
• Recommended approval of severance application E43-26 at 0 Beattie Line
• Received West Lorne Wastewater Treatment Plant Q1 2026 operations report
• Received Rodney Water Pollution Control Plant Q1 2026 operations report
• Received West Elgin Water Distribution System Q1 2026 operations report
• Directed staff to arrange portable washroom at Port Glasgow Trailer Park during construction
• Adopted By-Law 2026-38 for water operations and billing policy

Bo Horvat Community Centre Board of Management

The provided agenda contains only procedural boilerplate and software interface text. There are no specific discussion items or decisions listed for this meeting.

Four Counties Transit Committee

The Four Counties Transportation Services Committee will discuss transit operations with a driver, review year-to-date financials and ridership, and consider a draft operating agreement for the transit system. The committee may direct staff to communicate contract details to member municipalities.

• Driver Bob Schmitchen attending to discuss ridership, routes, and challenges
• Review of 2026 year-to-date financials and ridership data as of May 31
• Discussion of draft Four Counties Transit System operating contract
• Recommendation to direct staff to communicate contract details to member municipalities

Special Council Meeting

This special council meeting is focused on continued deliberations on the 2026 municipal budget, following up on recommendations from a previous meeting. A presentation will be given. The rest of the agenda is procedural.

• 2026 Municipal Budget - continued deliberations with follow-up discussion and amendments

Council adopted By-law 2026-36, approving the 2026 Operating and Capital Budgets and tax levy. Clarification was provided that the transfer from the Rate Stabilization Reserve does not include $200,000 authorized for an Old Town Hall project plan report, which will be tendered separately.

• Adopted 2026 Operating and Capital Budgets and tax levy (By-law 2026-36, carried unanimously)

Special Council Meeting

West Elgin Council holds a special meeting to discuss and potentially adopt the 2026 Municipal Budget, including the Capital Budget, and the Water and Wastewater Budget. Presentations on these budgets will be made. A confirmatory by-law will be passed to finalize the meeting proceedings.

• 2026 Draft Municipal Budget discussion and adoption
• 2026 Draft Capital Budget review
• 2026 Water and Wastewater Budget presentation and approval
• Passing of By-law 2026-35 to confirm the special meeting proceedings

Council adopted the 2026 municipal budget with gross expenditures of $18,564,560, a net levy increase of 7.09%, and a corresponding tax increase of 6.56%. The Water and Wastewater budget was also adopted. No amendments were made to the draft budget.

• Adopted 2026 municipal budget with $7.29M capital and $11.28M operating expenditures (Carried)
• Authorized treasurer to draft by-law setting 2026 tax rates based on $4,722,652 levy (Carried)
• Adopted 2026 Water and Wastewater budget (confirmed via confirmatory by-law)
• Adopted confirmatory by-law 2024-35 to ratify meeting proceedings (Carried)

Council Meeting

Council will vote on a 7-year garbage collection contract with Waste Connections for $413,188.92/year plus taxes and toter carts. They also discuss approving a $200,000 design plan for renovating the Old Town Hall, adopting a Community Improvement Plan, and hearing delegations about deliveries and alleyway use near the Rodney Market. The 2026 operating and water/wastewater budgets are presented for discussion.

• Award garbage contract to Waste Connections: $413,188.92/year for 7 years + 2 optional 1-year extensions
• Approve up to $200,000 from Rate Stabilization Reserve for Old Town Hall final design and tender
• Adopt By-laws 2026-33 and 2026-34 to designate Community Improvement Project Area and adopt 2026 Elgincentives CIP
• Direct staff to conduct pedestrian crossing warrant study at Graham Road and Munroe Street
• Hear delegations and receive staff report on alleyway delivery issues near Rodney Market

Council awarded a seven-year garbage collection contract to Waste Connections and authorized a final design plan for the Old Town Hall project. The municipality also adopted the 2026 Elgincentives Community Improvement Plan and approved a partnership for the Roots and Revival Festival.

• Approved 7-year garbage collection contract with Waste Connections for $413,188.92 annually
• Authorized final design plan for Old Town Hall not to exceed $200,000 (5-0)
• Approved partnership with Roots and Revival Festival to manage grant funding
• Enacted By-law 2026-19 to adopt the 2026 Elgincentives Community Improvement Plan
• Enacted By-law 2026-33 to designate a Community Improvement Project Area
• Recommended pedestrian crossing warrant study at Graham Road and Munroe Street
• Directed staff to provide a letter of support for Elgin International Club's patio liquor license extension
• Directed staff to report by June 25, 2026, on the use of the Rodney Market alleyway

Bo Horvat Community Centre Board of Management

The Bo Horvat Community Centre Board of Management will review the 2026 Draft Arena Budget and discuss ice priority allocation among user groups. Updates from the skating club, minor hockey, and staff operations are also scheduled.

• Discussion on arena ice priority among user groups
• Review of 2026 Draft Arena Budget
• Skating Club update
• Minor Hockey update
• Staff operations update

Recreation Committee

The West Elgin Recreation Committee will discuss several upcoming recreational events and initiatives, including a Pooch Plunge, Movie Night with a $375 license cost, Canada Day update, pool promotion, ball hockey, and a multi-purpose pad.

• Movie Night outdoor license cost: $375
• Pooch Plunge event at Port Glasgow
• Canada Day event update
• Promoting the local pool
• Ball hockey discussion

Council Meeting

Council will decide on providing municipal facilities and operational assistance for the 2026 Roots & Revival Festival. They will also receive reports on drainage reapportionment, first quarter updates, and the 2026 election accessibility plan. A delegation will discuss deliveries to Rodney Market on Moriah Street.

• Approve continued municipal support for 2026 Roots & Revival Festival, including use of facilities and operational help
• Approve drainage reapportionment for Slack Drain Tile and Slack Drain Open due to severance (E47-24)
• By-law 2026-31 to authorize Gas Tax Agreement with Ontario for public transportation funding
• Receive 2026 Municipal Election Accessibility Plan for information
• Delegation from Tim Blain re: Rodney Market/Moriah Street deliveries

Council approved continued municipal support for the 2026 Roots and Revival Festival and established a funding partnership with the West Lorne Girls Hockey Association. The board also approved a drainage assessment apportionment and a gas tax agreement by-law.

• Approved apportionment of Drainage Assessment for Slack Drain Tile & Slack Drain Open (Carried)
• Approved continued municipal support and facility use for 2026 Roots and Revival Festival (Carried)
• Approved partnership with West Lorne Girls Hockey Association to receive and direct grant funding (Carried)
• Approved letter of support to Western Ontario Wardens Caucus regarding Finlay's Law on Emergency Room Reform (Carried)
• Passed By-law 2026-31 for the 2026 Gas Tax Agreement (Carried)
• Adopted the 2026 Municipal Election Accessibility Plan for information (Carried)

Committee of the Whole

The Committee of the Whole is discussing several staff reports. Key items include draft amendments to water system operations and billing policies, 2026 pool fees for the West Elgin Pool, and a request for washroom access at Rodney Park. The committee will also receive a verbal update on the Old Town Hall and a report on planning fees.

• Draft water policies for system operations and billing (transition from by-law 2022-19 to policy framework)
• 2026 West Elgin Pool fees and cost recovery
• Request for washroom access at Rodney Park
• Planning fee update from County of Elgin
• Verbal update on Old Town Hall

The Committee of the Whole received reports on water system policies, pool fees, and planning fees. Staff were directed to return with final policies for water operations and an amended planning fees schedule for Council approval.

• Received draft amendments to Water System Operations and Water and Wastewater Billing policies (Resolution 2026-25)
• Directed staff to return 2026 West Elgin Pool Fees & Charges at a future meeting (Resolution 2026-26)
• Requested staff bring Rodney Park washroom access request to Council during 2026 budget deliberations (Resolution 2026-27)
• Directed staff to report an amended West Elgin Planning Fees Schedule to Council for final approval (Resolution 2026-28)
• Adopted the May 14, 2026 agenda (Resolution 2026-23)
• Adopted the April 9, 2026 minutes (Resolution 2026-24)

Special Council Meeting

This special council meeting will consider and vote on two zoning by-law amendments for properties at 136 Furnival Road and 22709 Silver Clay Line. The agenda also includes adoption of the meeting agenda, disclosure of interests, and a confirmatory by-law.

• By-law 2026-28: zoning amendment for 136 Furnival Road
• By-law 2026-29: zoning amendment for 22709 Silver Clay Line
• By-law 2026-30: confirmatory by-law for the special meeting

Council approved By-law 2026-28 (zoning amendment for 136 Furnival Road) and By-law 2026-29 (zoning amendment for 22709 Silver Clay Line). A confirmatory by-law was also adopted to formalize the meeting's proceedings. All motions were carried unanimously.

• Approved zoning amendment By-law 2026-28 for 136 Furnival Road (carried)
• Approved zoning amendment By-law 2026-29 for 22709 Silver Clay Line (carried)
• Adopted confirmatory By-law 2026-30 (carried)

Council Meeting

Council will hold public meetings to consider rezoning two properties: 22709 Silver Clay Line from agricultural to agricultural and rural residential, and 136 Furnival Road from future residential to residential. They will also go into closed session to discuss solicitor/client advice, disposition of Munroe Street land, and security at Rodney Recreation Centre. Other items include approving a parking by-law interim measure for Rodney Market, a partnership with Elgin International Club for a grant, and a corporate benefits contract with Desjardin Insurance.

• Public hearing for rezoning 22709 Silver Clay Line from agricultural to agricultural and rural residential
• Public hearing for rezoning 136 Furnival Road from future residential to residential
• Closed session for disposal of Munroe Street land and security at Rodney Recreation Centre
• Council to consider interim parking measures for deliveries to Rodney Market
• Council to approve corporate group benefits contract with Desjardin Insurance

Council approved zoning amendments for two properties: 22709 Silver Clay Line rezoned from General Agricultural (A1) to Agricultural (A2) and Rural Residential with special provision, and 136 Furnival Road rezoned from Future Residential (FR) to Residential First Density (R1). Also approved a partnership with Elgin International Club for grant funding, a new group benefits contract with Desjardin Insurance, and a Use of Corporate Resources for Elections policy. Interim measures for Rodney Market deliveries were kept as status quo.

• Approved zoning amendment for 22709 Silver Clay Line (A1 to A2/RR-4)
• Approved zoning amendment for 136 Furnival Road (FR to R1)
• Kept Rodney Market delivery interim measures as status quo
• Approved partnership with Elgin International Club for grant funding
• Approved Desjardin Insurance as group benefits provider
• Approved Use of Corporate Resources for Elections Policy
• Approved three half-price landfill days: May 6, 8, and 9
• Approved relocation of council meetings to Rodney Recreation Centre during renovations

Committee of Adjustment

The West Elgin Committee of Adjustment is holding a public meeting to consider one minor variance application. The proposal seeks to increase maximum building height from 12m to 15m, raise lot coverage from 40% to 45%, and reduce side yard setback from 4.5m to 3.0m at 22295 Hoskins Line in the General Industrial zone. The planner recommends approval.

• Minor variance D13-2026-01 for 22295 Hoskins Line: increase building height to 15m, lot coverage to 45%, reduce side yard to 3.0m

Recreation Committee

The Recreation Committee will discuss Canada Day planning and follow up on confirmed plans. They will also review updates on a fire pit, movie nights, and the Pooch Plunge event.

• Canada Day planning and subcommittee meeting
• Fire pit discussion
• Movie nights planning
• Pooch Plunge update

The West Elgin Recreation Committee met and adopted the agenda and previous minutes. Discussions were held on upcoming events including Canada Day planning, fire pits, movie nights, a pooch plunge at the lake, and a potential recreational soccer league. No formal votes were taken on these items; a sub-committee was formed for Canada Day details.

• Adopted agenda as circulated (carried)
• Adopted February 11, 2026 minutes (carried)
• Established Canada Day sub-committee to meet April 29, 2026 (consensus)
• Adjourned at 7:55 p.m. (carried)

Committee of the Whole

The Committee of the Whole is discussing the proposed base service levels for a new garbage collection contract to be included in a Request for Proposals. They will also hear a verbal update on the spring clean-up waste collection. Other items are procedural, including adopting minutes and disclosures.

• Review of garbage collection contract 2026 service levels for RFP
• Inclusion of provisional urban/commercial recycling in RFP
• Verbal discussion on spring clean-up waste collection

The Committee received a report on the 2026 garbage collection contract and provided feedback on base service levels and provisional recycling items for the RFP. A verbal discussion on spring clean-up options at the landfill was held, but no binding decisions were made. All items are to be brought to Council for future consideration.

• Adopted agenda (unanimous)
• Adopted March 12 minutes (unanimous)
• Received garbage collection contract report and provided feedback (unanimous)
• Discussed spring clean-up options (no vote)
• Adjourned to Regular Session (unanimous)

Council Meeting

West Elgin Council will vote on pre-budget approval for community grant requests in-cash and in-kind for events through May 31, 2026. They will also consider a by-law delegating authority to the CAO during the 'lame duck' period after nomination day. A closed session is scheduled for solicitor-client privileged advice on planning matters.

• Pre-budget approval for 2026 community grant requests (in-kind and in-cash)
• By-law 2026-20 delegating authority to CAO during lame duck period
• Received correspondence: Chatham-Kent Mobility Master Plan notice, Ontario Energy Board hearing notice, Mississauga resolution on school board trustees
• Report on 2026 municipal election council composition for information only
• Notice of decision from Elgin County (E 17-26)

Council approved appealing the County of Elgin Land Division Committee's decision on consent application E 17-26 for 26212 Carroll Line to the Ontario Land Tribunal. They also passed By-law 2026-20 delegating authority to the CAO during the lame duck period, after a motion to defer was defeated. Pre-budget community grants were approved for events until May 31, 2026.

• Approved appeal of consent E 17-26 to OLT (carried)
• Passed By-law 2026-20 (Delegation of Authority) (carried)
• Motion to defer By-law 2026-20 defeated (1-2)
• Approved pre-budget community grants (carried)
• Adopted minutes of March 26, 2026 (carried)
• Adopted agenda as amended (carried)
• Received and filed correspondence (carried)
• Moved into closed session (carried)

Council Meeting

The West Elgin Council adopted By‑law 2026‑16 to consolidate stop signs across the municipality. It accepted the lowest compliant bid of $642,000 (excluding HST) from Complete Building System for washroom construction at Port Glasgow Trailer Park and authorized the Mayor and Clerk to finalize the agreement. The council also approved pre‑budget funding of $15,000 plus HST for the Rodney Park Masterplan and authorized the transition of the municipal website hosting from GHD Digital to Loop. Finally, the council delegated post‑nomination‑day authority to the Chief Administrative Officer under the Municipal Act.

• Adoption of By‑law 2026‑16 for stop‑sign consolidation, repealing previous by‑laws
• Acceptance of $642,000 (excl. HST) tender from Complete Building System for Port Glasgow Trailer Park washroom construction
• Pre‑budget approval of $15,000 plus HST for the Rodney Park Masterplan
• Authorization of website hosting transition to Loop
• Delegation of authority to the CAO for restricted acts after Nomination Day (lame‑duck period)

The council adopted the regular agenda and approved several reports, including the 2025 wastewater plant annual reports and a consolidated stop‑sign by‑law. It accepted the lowest compliant bid of $642,000 from Complete Building System for a new washroom facility at the Port Glasgow Trailer Park and authorized related contract execution. Additional actions included a website‑hosting transition to Loop, pre‑budget funding for the Rodney Park Masterplan, and approval of 2026 remuneration schedules for council and staff.

• Adopted Regular Council Agenda (Resolution 2025-63) – Carried
• Received and recommended approval of Consent Application E 25-26 (Resolution 2025-66) – Carried
• Received 2025 annual reports for Rodney and West Lorne Wastewater Treatment Plants (Resolutions 2025-67, 2025-68) – Carried
• Adopted By‑law 2026‑16 consolidating stop signs (Resolution 2025-70) – Carried
• Accepted $642,000 tender from Complete Building System for Port Glasgow Trailer Park washroom construction (Resolution 2025-71) – Carried
• Authorized website hosting transition from GHD Digital to Loop (Resolution 2025-73) – Carried
• Approved pre‑budget funding of $15,000 plus HST for Rodney Park Masterplan (Resolution 2025-74) – Carried
• Approved 2026 remuneration schedules for Council, Fire, and Public Works & Parks staff (Resolution 2025-77) – Carried