West Elgin public meetings in 2023
11 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Bo Horvat Community Centre Board of Management
The Board of Management received and filed the financial reports as of July 31, 2023. Staff provided updates on ice preparation, upcoming NHL installations, and capital work including completed roof painting.
- Adopted the agenda (Carried)
- Adopted the April 19, 2023 minutes (Carried)
- Received and filed Financials as of July 31, 2023 (Carried)
Council Meeting
Council adopted a new Official Plan following a five-year review and approved a $97,000 storm sewer study for West Lorne. A zoning amendment for Finney Street was deferred pending further impact studies, while a rezoning for 26338 Queen’s Line was approved.
- Adopted new Official Plan (Resolution 2023-213)
- Deferred zoning amendment for Finney Street pending impact studies (Resolution 2023-214)
- Approved rezoning of 26338 Queen’s Line from General Agricultural (A1) to Agricultural (A2) and Rural Residential (RR) (Resolution 2023-215)
- Approved $97,000 proposal from Spriet Associates for West Lorne Storm Sewer Study (Resolution 2023-227)
- Approved two-year extension of Elgin Group Policing Agreement (Resolution 2023-225)
- Approved $1,000 donation to Dutton Dunwich Softball Association (Resolution 2023-229)
- Approved use of Rodney Recreation Centre for a mobile dental service (Resolution 2023-220)
- Authorized payment voucher #8 for $840,187.64 (Resolution 2023-228)
Tri County Water Board
The Board approved a $31,500 pilot project for a dyed water event in 2023. Additionally, the Board agreed to participate in a three-year study with York University and OCWA regarding the use of AI and machine learning for water filtration.
- Approved $31,500 Pilot Project Proposal for dyed water (8-3)
- Approved participation in three-year NSERC Alliance Proposal study (Carried)
🗳️ How they voted — 1 divided vote
Council Meeting
Council appointed Ryan Statham to fill the Ward 1 Councillor vacancy for the remainder of the 2022-2026 term. The body also approved several zoning amendments and a land severance recommendation. Additionally, Council adopted an Official Plan amendment to allow multi-residential development at 12450 Furnival Road.
- Appointed Ryan Statham to fill the Office of Councillor, Ward 1 (Carried)
- Recommended approval to Elgin County for severance application E41-23 at 22830 Kintyre Line (Carried)
- Approved removal of Holding symbol (H-3) at 257 Graham St (Carried)
- Approved rezoning of 13941 Colley Road to Agricultural (A2) and Restricted Agricultural (A3) zones (Carried)
- Adopted Official Plan Amendment #4 and approved rezoning of 12450 Furnival Road to Residential Third Density Special Regulation (R3-3) Zone (Carried)
- Directed administration to modify procedural or authorizing by-laws regarding site plan agreement approvals (Carried)
- Confirmed proceedings of the June 29, 2023, Special Meeting via By-law 2023-62 (Carried)
Tri County Water Board
The Board approved draft financial statements and accepted a proposal for Conservation and Demand Management (CDM) consulting services. Members discussed a potential pilot project for coloured water testing. A draft service agreement for West Elgin was received and will be returned as a final copy at the next meeting.
- Approved Draft Financial Statements from Scrimgeour & Company (Carried)
- Adopted March 28, 2023 meeting minutes (Carried)
- Received First Quarter 2023 Drinking Water System Operations Report (Carried)
- Received draft Service Agreement between OCWA and Municipality of West Elgin as information only (Carried)
- Accepted scope of work and provided permission to proceed with OCWA Conservation and Demand Management (CDM) Plan proposal (Carried)
Special Council Meeting
Council declared the office of Councillor for Ward 1 vacant and selected 'Option #1' to fill the position. Council also supported a minor reduction in landfill operating hours to meet operational demands.
- Declared the office of Councillor, Ward 1, to be vacant (Carried)
- Approved filling the Ward 1 vacancy through Option #1 (Carried)
- Supported a minor reduction in landfill hours of operations (Carried)
Council Meeting
Council approved a zoning amendment to allow an agriculture-related service use at 24424 Pioneer Line. The board also authorized tender processes for several municipal drains and appointed a new Deputy Mayor.
- Approved zoning amendment for 24424 Pioneer Line to permit agriculture-related service use (Carried)
- Authorized tender process for reconstruction of Calixte, Primak, Eastlake, Wright, and Stricker Drains (Carried)
- Appointed Spriet Associates to prepare an Engineers report for the Lamont Drain (Carried)
- Appointed Councillor Tellier to the office of Deputy-Mayor for the remainder of the 2022-2026 term (Carried)
- Approved the West Elgin Strategic Plan Survey for public distribution (Carried)
- Authorized an 18-month agreement with The Humane Society of London and Middlesex for $10,000 per year plus taxes (Carried)
- Authorized payment voucher #6A for $195,038.78 (Carried)
- Changed Council meeting start time to 4:00 pm (Carried)
Recreation Committee
The committee adopted the agenda and the minutes from the May 17, 2023 meeting. Staff provided an update on Canada Day Celebration planning. The committee discussed the formation of a Rodney Park Committee to revitalize the park.
- Adopted agenda as circulated
- Adopted May 17, 2023 minutes
Council Meeting
Council approved three zoning by-law amendments for properties on Fleming Line, Crinan Line, and Pioneer Line. The board also approved a revised mileage policy and authorized a payment voucher for municipal accounts.
- Approved rezoning of Fleming Line parcel from General Agricultural (A1) to General Agricultural Special Regulation 8 (A1-8)
- Approved rezoning of 24365 Crinan Line to Agricultural (A2) and Restricted Agricultural (A3)
- Approved rezoning of 20387 Pioneer Line to Agricultural (A2) and Restricted Agricultural Special Regulation 7 (A3-7)
- Recommended approval to Elgin County for severance applications E35-23 and E37-23
- Approved amended HR-1.6 Mileage Policy and 2023 CRA rate of $0.68 per kilometer
- Decided to fill the Deputy Mayor vacancy using Option #1
- Approved in principle the amended Elgin County Roads Maintenance agreement
- Authorized Payment Voucher #6 for $444,894.79
Committee of Adjustment
The Committee of Adjustment approved Minor Variance Application D-13 4-2023. The decision allows for reduced lot areas for two parcels and a reduced side yard setback for an existing shed.
- Approved reduction of required lot area from 2,000 sq. m to 1,711 sq. m for lot created via consent E 86-22 (Carried)
- Approved reduction of required lot area from 2,000 sq. m to 1,885 sq. m for lot created via consent E-87-22 (Carried)
- Approved reduction of required side yard setback for an existing shed on the retained farm parcel from 15 m to 1.8 m (Carried)
Council Meeting
Council approved the rezoning of 21179 Clachan Road from General Agricultural to Agricultural and Restricted Agricultural zones. The board also approved a $35,381.12 loan for the Arvai Drain and adopted new policies for video surveillance and purchasing. Additionally, Richard Leatham was appointed Mayor and the Office of the Deputy Mayor was declared vacant.
- Approved rezoning of 21179 Clachan Road (Carried)
- Approved $35,381.12 loan from Salus Mutual for Arvai Drain (Carried)
- Approved revisions to Purchasing Policy and Procedure AD-1.2 (Carried)
- Approved Video Surveillance Policy and Procedures (Carried)
- Appointed Richard Leatham as Mayor via By-Law 2023-38 (Carried)
- Declared the Office of the Deputy Mayor Vacant via By-Law 2023-43 (Carried)
- Authorized payment voucher #5A for $309,721.87 (Carried)
- Passed Borrowing By-Law 2023-40 for current expenditures (Carried)