West Elgin public meetings in 2025

Council Meeting

West Elgin Council will hold a public meeting on Government Drain No. 1 North and consider rezoning applications at 25130 Argyle Line and 12897 Furnival Road. The meeting also includes a presentation on the proposed amalgamation of conservation authorities and a closed session regarding land disposition.

• Public meeting on Government Drain No. 1 North
• Rezoning 25130 Argyle Line to Temporary Restricted Agricultural Special Regulation 11
• Rezoning 12897 Furnival Road to General Industrial (M1) Zone
• Presentation on Conservation Authority amalgamation proposal
• Closed session to discuss pending disposition of land (Road Allowance Closure and Sale)

Council authorized a tender for the Government Drain No. 1 North and adopted several zoning amendments, including a defeated rezoning of 25130 Argyle Line. The council approved the sale of road‑allowance parcels to private owners and a land trust for a total of $34,494, and adopted a resolution urging the province to keep locally governed conservation authorities. It also approved a new staffing structure for the Port Glasgow Trailer Park for the 2026 season.

• Adopted regular agenda (Resolution 2025-319) – Carried
• Authorized tender process for Government Drain No. 1 North (Resolution 2025-321) – Carried
• Rezoning of 25130 Argyle Line defeated (2‑3) (Resolution 2025-324) – Defeated
• Approved rezoning of Furnival Road parcels to General Industrial and Agricultural Special zones (Resolution 2025-325) – Carried
• Approved sale of 6 ha of road allowance to Shannon Newport for $8,602 (Resolution 2025-329) – Carried
• Approved sale of 1.206 ha to Thames Talbot Land Trust for $17,290 (Resolution 2025-329) – Carried
• Approved staffing structure for Port Glasgow Trailer Park for 2026 season (Resolution 2025-330) – Carried
• Adopted resolution urging Ontario to keep locally governed conservation authorities (Resolution 2025-327) – Carried

Economic Development Committee

The Economic Development Committee will discuss registration for Doors Open Ontario 2026, how the committee can contribute to the West Elgin Strategic Plan vision and mission, review tourism maps, and hold a round‑table for additional discussion. No formal decisions or approvals are indicated on the agenda.

• Doors Open Ontario 2026 registration
• EDC contribution to West Elgin Strategic Plan vision & mission
• Review of tourism maps
• Round Table for additional discussion

Bo Horvat Community Centre Board of Management

The Bo Horvat Community Centre Board of Management will meet to discuss financial updates and operational reports. The board will also receive updates from the Skating Club and Minor Hockey.

• Review of arena boards quote
• Skating Club update
• Minor Hockey update
• Kraft Hockeyville discussion

The Board adopted the agenda as presented and approved the minutes from the November 12 meeting. It directed staff to move forward with replacing the arena boards for the quoted amount. The meeting was then adjourned to reconvene on January 14. No vote tallies were recorded for these actions.

• Adopt agenda (carried)
• Adopt minutes of November 12 (carried)
• Direct staff to proceed with arena board replacement (carried)
• Adjourn meeting (carried)

Tri County Water Board

The Tri‑County Water Board will consider establishing a Municipal Service Corporation for water and wastewater services. Members will review a discussion primer, a feasibility report from the LAS expert panel dated Jan 7 2025, and an AMO backgrounder on municipal service corporations. No decisions are recorded beyond adopting the agenda and standard procedural items.

• Consideration of a Municipal Service Corporation (MSC)
• Review of MSC Discussion Primer (attachment)
• Review of LAS Water‑Wastewater Expert Panel Report (Jan 7 2025)
• Review of AMO Backgrounder on Water and Wastewater MSCs

The Tri‑County Water Board adopted the meeting agenda. It approved moving the session in‑camera for an education and training presentation on Municipal Service Corporations. The board then adjourned the meeting.

• Adopted agenda (carried)
• Moved in‑camera for education session (carried)
• Adjourned meeting (carried)

Court of Revision

The West Elgin Court of Revision will adopt its agenda and the minutes from the November 13, 2025 meeting. The body will review notices and a schedule of assessment for the Hookaway Drain presented by Spriet Associates Engineering Limited. It will then decide whether to approve that assessment schedule as outlined in the October 20, 2025 report.

• Adopt agenda for the meeting
• Adopt previous Court of Revision minutes from November 13, 2025
• Presentation of Hookaway Drain assessment schedule (Spriet Associates Engineering Limited, Oct 20, 2025)
• Decision to approve the Hookaway Drain assessment schedule
• No written appeals received before November 28, 2025

The Court of Revision approved the Schedule of Assessment for the Hookaway Drain, as prepared by Spriet Associates Engineering Limited. The motion was moved by Bill Denning, seconded by Taraesa Tellier, and carried. No other substantive actions were taken.

• Approved Schedule of Assessment for Hookaway Drain (motion carried)

Four Counties Transit Committee

The Four Counties Transportation Services Committee will adopt its agenda and the July 21, 2025 minutes. It will receive the November 30, 2025 ridership statistics for information. The committee will discuss the 2026 transit budget and approve the 2026 meeting schedule. It will also elect a Chair and Vice‑Chair for 2026.

• Adopt agenda for December 4, 2025 meeting
• Adopt minutes from July 21, 2025
• Receive November 30, 2025 ridership statistics
• Discuss 2026 transit budget
• Approve 2026 meeting schedule

The Four Counties Transit Committee approved the 2026 budget and fee schedule. It adopted a new meeting start time of 9:00 a.m. for 2026. The appointment of the 2026 Chair and Vice‑Chair was deferred until March 2026. No other business was taken up.

• Approved 2026 budget and fee schedule (carried)
• Adopted 9:00 a.m. start time for 2026 meetings (carried)
• Deferred appointment of 2026 Chair and Vice‑Chair to March 2026 (carried)

Tri County Water Board

The Tri-County Water Board of Management will consider a draft budget modelling report for 2026. The board is asked to select a budget model and approve the proposed 2026 budget.

• Model 1: Rate increases to cover reserve deficit
• Model 2: Moderate rate increases and debt issuance in 2028
• Model 3: Higher rate increases with no debt issuance in 2028
• Approval of the proposed 2026 budget

The Tri‑County Water Board adopted the agenda for the December 9, 2025 meeting and approved the minutes from November 18, 2025. It received the 2026 Draft Budget Modelling Report, directed the administration to implement budget model option 3, and approved the proposed 2026 budget. The meeting was then adjourned.

• Adopted agenda for Dec 9 2025 (Carried)
• Adopted minutes from Nov 18 2025 (Carried)
• Received 2026 Draft Budget Modelling Report (Carried)
• Directed implementation of budget model option 3 (Carried)
• Approved proposed 2026 budget (Carried)
• Adjourned meeting at 7:39 p.m. (Carried)

Council Meeting

West Elgin Council will adopt the agenda and minutes, receive several staff reports, and approve a budget of up to $200,000 for a used bulldozer. The council also approves a Seniors Community Grant of up to $25,000 and a resolution to stop up, close, and sell the unopened portion of O’Malley Road between Gibb Line and 23855 Gibb Line. By‑laws for the Fleuren Drain Extension, Mills Drain, and the O’Malley Road closure will be read for final approval.

• Approve up to $200,000 for purchase of a used bulldozer (Infrastructure & Development)
• Approve Seniors Community Grant 2026‑27 up to $25,000 (Community Services)
• Resolution to stop up, close, and sell/transfer O’Malley Road portion from Gibb Line to 23855 Gibb Line (By‑law 2025‑63)
• Third reading of By‑law 2025‑54 for Fleuren Drain Extension
• Third reading of By‑law 2025‑55 for Mills Drain

The council adopted the agenda and minutes for the November 27 meeting. It approved by‑law 2025‑63 to stop up, close and sell the unopened portion of O’Malley Road from Gibb Line to 23855 Gibb Line. The council also approved up to $200,000 for a used bulldozer, a $25,000 Seniors Community Grant, and directed staff to study crosswalk options and the reinstatement of a policing committee.

• Adopted the regular council agenda (Resolution 2025‑303) – Carried
• Adopted the minutes of November 13, 2025 (Resolution 2025‑303) – Carried
• Approved by‑law 2025‑63 to stop up, close and sell the O’Malley Road allowance – Carried
• Approved up to $200,000 for purchase of a used bulldozer (Resolution 2025‑307) – Carried
• Approved up to $25,000 for the Seniors Community Grant 2026‑27 (Resolution 2025‑308) – Carried
• Directed staff to investigate standard painted crosswalks and cost estimates for crosswalk lights (Resolution 2025‑312) – Carried (5‑0)
• Directed staff to investigate reinstating the Policing Committee (Resolution 2025‑313) – Carried
• Received and filed various correspondence (Resolution 2025‑311) – Carried

Recreation Committee

The West Elgin Recreation Committee is meeting to approve the 2026 meeting schedule. The committee will also discuss adding new members and the mandate and vision of the committee.

• Approval of the 2026 meeting schedule
• Discussion regarding additional committee members
• Round table discussion on committee mandate and vision

Tri County Water Board

The Tri-County Water Board of Management will meet to discuss the 2026 budget and approve the 2026 meeting schedule. The board will also address the selection of the 2026 Chair and Vice-Chair.

• Discussion of the 2026 Budget Report from Administrator Robin Greenall
• Approval of the 2026 Meeting Schedule
• Selection of 2026 Chair and Vice-Chair

Council Meeting

Council will review tender results for the Mumford Drain and hold a public meeting regarding the Hookaway Drain. The meeting includes delegations on commercial property taxes and the use of Port Glasgow Trailer Park, as well as reviews of two severance applications.

• Approval of low tender from McNally Excavating Ltd. for $407,817.00 (HST included) for Mumford Drain
• Public meeting and first/second reading of By-law 2025-61 for Hookaway Drain
• Recommended approval of severance applications E60-25 and E64-25 for Elgin County
• Delegation from Scott Mohan regarding commercial property taxes
• Delegation from Amy Sousa regarding use of Port Glasgow Trailer Park

The council suspended a procedural by‑law to add a closed‑session item and proceeded with a public meeting on the Hookaway Drain, scheduling a Court of Revision for December 8, 2025. Staff were directed to assess the feasibility of holding the Roots & Revival festival at Port Glasgow Trailer Park. The council recommended comments on two severance applications to Elgin County and approved a $407,817 tender for the Mumford Drain. By‑law 2025‑61 for the Hookaway Drain was provisionally adopted, and the meeting was adjourned until November 27, 2025.

• Suspended By‑law 2024‑05 Section 4.2.6.3 to add a closed‑session item – Carried
• Approved public meeting on Hookaway Drain and scheduled Court of Revision for Dec 8 2025 – Carried
• Directed staff to report feasibility of Roots & Revival festival at Port Glasgow Trailer Park – Carried
• Recommended municipal comments to Elgin County on severance applications E60‑25 and E64‑25 – Carried
• Approved low tender from McNally Excavating Ltd. for Mumford Drain, $407,817 (HST included) – Carried
• Provisional adoption (first and second reading) of By‑law 2025‑61 for Hookaway Drain – Carried
• Confirmed regular meeting By‑law 2025‑62 (first‑third reading) – Carried
• Adjourned council meeting to reconvene Nov 27 2025 – Carried

Court of Revision

The Court of Revision will meet to discuss and decide on the Schedule of Assessment for the Mumford Municipal Drain. The body will hear from landowners and review a report prepared by Spriet Associates Engineering Limited.

• Approval of the Schedule of Assessment for the Mumford Drain based on a September 4, 2025 report
• Adoption of October 23, 2025 minutes regarding Mills Drain and Fleuren Drain Extension

The Court appointed Ryan Statham as chair. It adopted the October 23, 2025 minutes. It approved the Schedule of Assessment for the Mumford Drain as prepared by Spriet Associates Engineering Ltd.

• Appointed Ryan Statham as chair (carried)
• Adopted previous minutes of October 23, 2025 (carried)
• Approved Schedule of Assessment for Mumford Drain (carried)

Bo Horvat Community Centre Board of Management

The Bo Horvat Community Centre Board of Management will review financial reports and the 2026 meeting schedule. The board will also discuss updates from the Skating Club and Minor Hockey, as well as arena renovations.

• Discussion of arena renovations including drawings and cost estimates
• Kraft Hockeyville discussion
• Adoption of financial report
• Updates from Skating Club and Minor Hockey
• Establishment of 2026 meeting schedule

Economic Development Committee

The committee will review its Vision and Values and consider a branding request for proposals. It will examine proposed projects for 2026 together with associated budget requests. The agenda also includes discussion of the West Elgin business directory and tourism website and a round‑table for additional items.

• Vision and Values discussion
• Branding RFP and proposal review
• 2026 projects and budget requests
• West Elgin business directory/tourism website
• Additional items – round table

Council Meeting

West Elgin Council will approve a $350,000 contract for a Rodney Park playground and a $60,907.00 tender for a Fleuren Drain Extension. The meeting also includes the adoption of 2024 financial statements and the approval of a 2026 meeting schedule.

• Approve $350,000 budget for Rodney Park playground construction
• Approve $60,907.00 tender for Fleuren Drain Extension
• Adopt 2024 Draft Consolidated Financial Statements
• Approve 2026 Council Meeting Schedule
• Approve use of Zoom for public participation

The council approved the 2024 draft financial statements, several infrastructure contracts, and a Zoom link for public meetings. It also adopted the 2026 council meeting schedule and approved a planning services contract with the County of Elgin. Additional approvals included a fire department budget request, a drain extension tender, and support for the Royal Canadian Legion.

• Approved 2024 Draft Consolidated Financial Statements (Carried)
• Approved 2024 Draft Trust Account Statements (Carried)
• Approved low tender $60,907 for Fleuren Drain Extension (Carried)
• Awarded playground design and construction contract up to $350,000 to New World Park Solution (Carried)
• Approved use of Zoom links for council meetings (3-2 vote)
• Approved sound system, seating, and $100 donation for Legion Remembrance Day ceremonies (Carried)
• Approved planning services contract with County of Elgin (Carried)
• Approved fire department 2025‑26 budget request (Carried)

Council Meeting

The agenda for the West Elgin Council meeting on 2025-10-23 contains no listed items; only procedural placeholders are shown.

Court of Revision

The West Elgin Court of Revision will adopt the minutes from its August 14, 2025 meeting. It will consider and vote on the Schedule of Assessment for the Mills Drain extension and for the Fleuren Drain Extension, both prepared by Spriet Associates Engineering Limited on September 3, 2025. The meeting also includes procedural items such as appointing a chair and handling any written appeals or comments from landowners.

• Adopt minutes of the August 14, 2025 Court of Revision meeting (Dunborough Road drain)
• Approve Schedule of Assessment for the Mills Drain extension
• Approve Schedule of Assessment for the Fleuren Drain Extension
• Appointment of chair for the Court of Revision
• Consider written appeals and comments from landowners for both drain projects

The Court appointed Bill Denning as chair and adopted the August 14, 2025 minutes. It approved the Schedule of Assessment for the Mills Drain and for the Fleuren Drain Extension as set out in the September 3, 2025 engineering reports.

• Appointed Bill Denning as chair (carried)
• Adopted previous minutes of August 14, 2025 (carried)
• Approved Schedule of Assessment for the Mills Drain (carried)
• Approved Schedule of Assessment for the Fleuren Drain Extension (carried)

Tri County Water Board

The Tri-County Water Board of Management will review operational reports and technical memos regarding the drinking water system. The board will also discuss the West Elgin SCADA Roadmap and hold a closed session regarding property security.

• Technical Memo regarding taste and odour issues in the Tri-County Drinking Water System
• Third Quarter 2025 Operations Report for the Tri-County Drinking Water System
• West Elgin SCADA Roadmap
• Closed session to discuss two matters regarding the security of the property of the municipality or local board

Recreation Committee

The West Elgin Recreation Committee will adopt its agenda and the July 29, 2025 meeting minutes. A delegation by Michelle Navackas will address the drug crisis in West Elgin. The committee will also consider any business arising from the minutes, discuss new business, and then adjourn.

• Adopt agenda as circulated
• Adopt July 29, 2025 minutes (RC_Jul29_2025)
• Delegation: Michelle Navackas – addressing drug crisis in West Elgin
• Consider business arising from minutes
• Discuss new business

The West Elgin Recreation Committee adopted its agenda and the minutes from the July 29, 2025 meeting. It approved holding the holiday decoration contest again this year. The committee also instructed that a priorities list be prepared for Jenna at the next meeting.

• Adopted agenda (Carried)
• Adopted July 29, 2025 minutes (Carried)
• Approved holiday decoration contest for 2025 (Carried)
• Directed creation of a priorities list for Jenna at the next meeting

Council Meeting

The West Elgin Council will adopt its agenda and approve the rezoning of 25130 Argyle Line from Restricted Agricultural and Agricultural zones to Restricted Agricultural Special Regulation 11. It will also authorize the tender process for the Mumford Drain project and schedule a Court of Revision for November 13, 2025. Additional approvals include a truck purchase contract for two vehicles at $52,623.50 each and a sole‑source storm‑sewer design contract, as well as the adoption of Zoom public‑access for meetings.

• Rezoning of 25130 Argyle Line (D‑14 7‑2025) to Restricted Agricultural Special Regulation 11
• Authorization of tender for construction of the Mumford Drain and scheduling of Court of Revision on Nov 13 2025
• Approval of truck tender award to Finch Chevrolet Cadillac Buick GMC Ltd for two vehicles at $52,623.50 plus HST each
• Sole‑source contract to Spriet Associates for design and construction administration of storm‑sewer upgrades on Main/Pioneer Street and Zoller Drain
• Adoption of Zoom public‑access for council meetings

The West Elgin Council deferred the D‑14 zoning amendment and approved several infrastructure actions. It authorized a tender for the Mumford Drain, approved a sole‑source contract for storm‑sewer replacement (3‑to‑2 vote), and awarded a tender for two fleet vehicles at $52,623.50 each. The council also adopted online Zoom access for meetings and passed routine agenda and minutes items.

• Deferral of Zoning By‑law Amendment D‑14 7‑2025 – Carried
• Authorization to initiate tender process for Mumford Drain construction – Carried
• Approval of tender award for two fleet vehicles to Finch Chevrolet Cadillac Buick GMC Ltd at $52,623.50 per vehicle – Carried
• Approval of sole‑source contract for storm‑sewer replacement in West Lorne (3‑to‑2 vote) – Carried
• First and second reading adoption of By‑law 2025‑57 (Mumford Drain) – Carried
• Approval of online Zoom public access for council meetings – Carried
• Adoption of agenda and minutes for the meeting – Carried
• Confirmation of By‑law 2025‑58 (regular meeting) – Carried

Bo Horvat Community Centre Board of Management

The Board will adopt the agenda and the minutes from the August 13, 2025 meeting. It will receive updates from the local skating club and minor hockey program, and discuss the Kraft Hockeyville initiative. A staff operations update will also be presented.

• Adopt agenda
• Adopt August 13, 2025 minutes
• Skating Club update
• Minor Hockey update
• Kraft Hockeyville discussion

The board adopted the meeting agenda and approved the minutes from August 13, 2025. No business arose from the previous minutes. Updates on the skating club, minor hockey, and Kraft Hockeyville were discussed, but no actions were approved. The meeting was adjourned to reconvene on November 12, 2025.

• Adopted agenda (Carried)
• Adopted August 13, 2025 minutes (Carried)
• Adjourned meeting to November 12, 2025 (Carried)

Tri County Water Board

The Tri-County Water Board will consider a proposal to engage Mary Ellen Bench as a facilitator for discussions on a Municipal Service Corporation governance structure. The board will also receive an estimate of the cost to assess the Tri-County Water System. Routine items include adopting the agenda, adopting the July 15, 2025 minutes, and disclosures of pecuniary interest.

• Approve engagement of Mary Ellen Bench as facilitator for Municipal Service Corporation governance discussions
• Review estimated cost for an assessment of the Tri-County Water System

The Tri‑County Water Board adopted its agenda and the minutes from the July 15, 2025 meeting. It also approved the recommendation to engage Mary El len Bench as a facilitator for board discussions on a Municipal Service Corporation governance structure, using funds from the Tri‑County Water Reserves.

• Adopted agenda for September 30, 2025 (carried)
• Adopted minutes of July 15, 2025 (carried)
• Approved engagement of Mary El len Bench as facilitator for governance structure discussions (carried)

Council Meeting

West Elgin Council will receive a municipal conflict of interest report and then hold public meetings on two zoning amendment applications. The council will approve rezoning of 13904 Graham Road from General Agricultural (A1) to Agricultural (A2) and Restricted Agricultural Special Regulation 10 (A3-10), and rezoning of 22525 Pioneer Line from General Agricultural (A1) to General Agricultural Special Regulation 11 (A1-11) and Future Residential. The council will also authorize tender processes for the Fleuren Drain Extension and the Mills Drain, and direct staff to proceed with renovation of the West Lorne Community Centre and County of Elgin Library.

• Rezoning of 13904 Graham Road (A1 → A2 and A3-10) – By-law 2025-52
• Rezoning of 22525 Pioneer Line (A1 → A1-11 and Future Residential) – By-law 2025-53
• Authorize tender for Fleuren Drain Extension – By-law 2025-54
• Authorize tender for Mills Drain – By-law 2025-55
• Approve renovation of West Lorne Community Centre and County of Elgin Library

The council approved rezoning of 13904 Graham Road to A2/A3‑10 and 22525 Pioneer Line to A1‑11/FR. It also authorized staff to begin tendering for the Fleuren Drain Extension and the Mills Drain projects. Additional actions included directing library renovations, investigating public restroom access in Rodney, and adopting related by‑laws.

• Approved rezoning of 13904 Graham Road to Agricultural (A2) and Restricted Agricultural Special Regulation 10 (A3‑10) – Carried
• Approved rezoning of 22525 Pioneer Line to General Agricultural Special Regulation 11 (A1‑11) and Future Residential (FR) – Carried
• Authorized staff to initiate tender process for Fleuren Drain Extension – Carried
• Authorized staff to initiate tender process for Mills Drain – Carried
• Directed staff to proceed with renovation of West Lorne Library and accessible washroom – Carried
• Directed staff to investigate options for public restroom access in Rodney – Carried
• Adopted By‑law 2025‑52 amending zoning for 13904 Graham Road – Carried
• Adopted By‑law 2025‑53 amending zoning for 22525 Pioneer Line – Carried

Council Meeting

West Elgin Council will hold a public meeting to discuss a zoning by-law amendment for 23168 McDougall Line, which proposes changing the designation from General Agricultural to Agricultural and Restricted Agricultural. The meeting will also cover staff reports on wastewater, water, and fire operations, as well as the adoption of by-laws for committee appointments and the 2026 municipal election.

• Public meeting for Zoning Amendment D-14 6-2025
• By-law 2025-49 to amend zoning at 23168 McDougall Line
• By-law 2025-50 for Intelivote agreement for 2026 municipal election
• Deferral of Zero-Emission Vehicle Infrastructure Program
• Approval of Drain Reapportionments (severance applications)

The council adopted an agreement with Intelivote Systems Inc. to allow telephone and internet voting in the 2026 municipal election. It also approved the rezoning of 23168 McDougall Line and a series of drainage reapportionment requests. The Zero‑Emission Vehicle Infrastructure Program was deferred until the 2026 budget, and several by‑laws appointing committees and amending the zoning by‑law were passed.

• Approved rezoning of 23168 McDougall Line from A1 to A2 and A3 (Resolution 2025-256)
• Approved multiple drainage reapportionment requests (Resolution 2025-261)
• Deferred Zero‑Emission Vehicle Infrastructure Program until 2026 budget (Resolution 2025-265)
• Approved agreement with Intelivote Systems Inc. for telephone and internet voting in 2026 election (Resolution 2025-270)
• Adopted By‑law 2025-47 appointing members to boards and committees (Resolution 2025-267)
• Adopted By‑law 2025-48 appointing a Committee of Adjustment (Resolution 2025-268)
• Adopted By‑law 2025-49 amending the zoning by‑law for 23168 McDougall Line (Resolution 2025-269)
• Adopted By‑law 2025-41 third reading for Dunborough Road Drain (Resolution 2025-271)

Court of Revision

The Court of Revision will meet to consider the Schedule of Assessment for the Dunborough Road Drain. The body will hear written appeals and comments from landowners before deciding whether to approve the assessment report.

• Approval of the Schedule of Assessment for the Dunborough Road Drain based on a report by Spriet Associates Engineering Limited dated April 29, 2025
• Adoption of June 26, 2025, minutes regarding McGill Branches of the McMillians Drain

The West Elgin Court of Revision appointed Richard Leatham as chair. It adopted the June 26, 2025 minutes. The court approved the Schedule of Assessment for the Dunborough Road Drain as presented by Spriet Associates Engineering Ltd. The meeting adjourned at 3:33 p.m.

• Appointed Richard Leatham as chair (carried)
• Adopted previous minutes of June 26, 2025 (carried)
• Approved Schedule of Assessment for Dunborough Road Drain (carried)

Council Meeting

The council will vote on rezoning 24649 Crinan Line from General Agricultural (A1) to Agricultural (A2) and Restricted Agricultural (A3). It will also award the McGill Branches of the McMillan Drain contract to Monden Excavating for $93,733.50 and the Dunborough Road Drain contract to McNalley Excavating for $119,328.00. Staff will be authorized to implement telephone and internet voting for the 2026 municipal and school board elections. The council will accept ownership of the Rodney Cemetery and adopt a new Harassment and Violence in the Workplace policy.

• Rezoning of 24649 Crinan Line (A1 → A2/A3)
• Drain contract for McGill Branches of McMillan Drain – $93,733.50 to Monden Excavating
• Drain contract for Dunborough Road Drain – $119,328.00 to McNalley Excavating
• Adoption of telephone and internet voting methods for 2026 election
• Acceptance of ownership and future management study for Rodney Cemetery

The council approved a zoning amendment for 24649 Crinan Line, awarding two drain contracts and accepting ownership of Rodney Cemetery. It also approved alternate telephone and internet voting for the 2026 elections and removed Port Glasgow Trailer Park from the surplus lands list. Staff were directed to obtain fencing cost estimates for Miller Park baseball field and to develop a report on cemetery operations.

• Approved rezoning of 24649 Crinan Line from A1 to A2 and A3 (Resolution 2025-232)
• Awarded McGill Branches of McMillan Drain contract to Monden Excavating for $93,733.50 (Resolution 2025-236)
• Awarded Dunborough Road Drain contract to McNally Excavating for $119,328.00 (Resolution 2025-237)
• Accepted ownership of Rodney Cemetery and directed staff to research future operations (Resolution 2025-238)
• Approved alternate telephone and internet voting methods for the 2026 municipal and school board elections (Resolution 2025-240)
• Removed Port Glasgow Trailer Park from the surplus lands list (Resolution 2025-245)
• Directed staff to obtain cost estimates for metal fencing around Miller Park baseball diamond (Resolution 2025-246)
• Adopted Harassment and Violence in the Workplace policy and repealed By-law 2019-30 (Resolution 2025-242)

Bo Horvat Community Centre Board of Management

The Bo Horvat Community Centre Board of Management will meet to adopt previous minutes and receive operational updates. The board is scheduled to discuss updates regarding the Skating Club and Minor Hockey.

• Adoption of June 11, 2025 meeting minutes
• Skating Club Update
• Minor Hockey Update
• Staff Operations Update

The Bo Horvat Community Centre Board of Management adopted the agenda as presented and approved the minutes from June 11, 2025. No other business was decided. The meeting was then adjourned to reconvene on September 10, 2025.

• Adopted agenda (carried)
• Adopted minutes of June 11, 2025 (carried)
• Adjourned meeting (carried)

Recreation Committee

The Recreation Committee will review staff reports on the arena dehumidification system, a joint meeting with the arena board, and updates on the community pool. New business includes a recap of Canada Day events, discussion of the Communications & Recreation Coordinator position, promotion of the committee, and consideration of new pickleball courts in West Lorne. The committee will also adopt the agenda, disclose any pecuniary interests, and approve the minutes from the June 18, 2025 meeting.

• Arena dehumidification system – staff report
• Joint meeting with arena board – staff report
• Pool update – staff report
• Pickleball courts in West Lorne – new business item
• Communications & Recreation Coordinator position – new business item

Four Counties Transit Committee

The Four Counties Transportation Services Committee will meet to adopt previous minutes and review transit data. The committee is asked to acknowledge financial reports and transit statistics as information only.

• Review of Four Counties Transit Financials as of June 26, 2025
• Review of 2025 Transit Statistics
• Adoption of January 27, 2025 meeting minutes

The Four Counties Transportation Services Committee adopted its agenda and the minutes from the Jan 27 2025 meeting. It approved a 50 % reduction on a special transportation request, though the requester chose not to proceed. The committee acknowledged receipt of the June 26 2025 financial statements and transit statistics for information only. The meeting was adjourned at 8:43 a.m., with the next meeting set for Oct 20 2025.

• Adopted agenda (carried)
• Adopted Jan 27 2025 minutes (carried)
• Approved 50 % reduction on special transportation request (requester declined)
• Acknowledged receipt of June 26 2025 financials and transit statistics (information only, carried)
• Adjourned meeting (carried)

Council Meeting

The council will consider a motion to remove the Port Glasgow Trailer Park from the municipality’s “Surplus Lands List.” A second motion directs staff to obtain cost estimates for installing metal fencing around the Miller Park baseball diamond. The meeting also includes adoption of the agenda and minutes, staff reports on building, fire and a wastewater lagoon spill, and a closed‑session to discuss contracts related to the trailer park, an easement and HR matters.

• Notice of Motion 8.1: Remove Port Glasgow Trailer Park from surplus lands list
• Notice of Motion 8.2: Request cost estimates for metal fencing at Miller Park baseball diamond
• Adoption of By-law 2025-43 confirming the regular council meeting
• Closed session to discuss Port Glasgow Trailer Park contracts, easement contract, and HR contracts
• Staff reports: Building department summary (June 2025), Fire department reports (2024 incident and May‑June 2025 activity), Wastewater lagoon spill executive summary

The council adopted the regular agenda and the June 26, 2025 minutes. It received building, fire and wastewater reports for information. It acknowledged a liquor‑license event notification from St. Elijah Orthodox Church. In closed session, the council received a report on the Port Glasgow Trailer Park license amendment and an easement contract, directing staff to act on both.

• Adopted regular agenda (Resolution No. 2025-217) – Carried
• Adopted June 26 minutes (Resolution No. 2025-218) – Carried
• Received June 2025 Building Department summary (Resolution No. 2025-219) – Carried
• Received Fire Chief incident and monthly reports (Resolutions No. 2025-220, 2025-221) – Carried
• Received OCWA wastewater spill executive summary (Resolution No. 2025-222) – Carried
• Acknowledged liquor‑license event notification from St. Elijah Orthodox Church (Resolution No. 2025-224) – Carried
• Received Port Glasgow Trailer Park license amendment report and directed staff (Resolution No. 2025-226) – Carried
• Received easement contract with Norman Miller and directed staff (Resolution No. 2025-227) – Carried

Tri County Water Board

The Tri-County Water Board will adopt the agenda, approve draft 2024 financial statements, and receive a report on West Elgin water consumption adjustments for inclusion in preliminary audited statements.

• Approval of Draft 2024 Financial Statements
• West Elgin Water Consumption Adjustment report
• Adoption of April 15, 2025 meeting minutes
• Adjournment to October 28, 2025

Court of Revision

The West Elgin Court of Revision met on June 26, 2025 to review the McGill Branches of the McMillan Drain. After hearing written appeals and comments from landowners and members, it recommended approval of the Schedule of Assessment prepared by Spriet Associates Engineering Limited on April 10, 2025. The meeting also appointed a chair and adopted the February 27, 2025, minutes.

• Appointment of chair for the Court of Revision (recommendation)
• Adoption of previous Court of Revision minutes from February 27, 2025
• Review of the McGill Branches of the McMillan Drain report by Spriet Associates Engineering Limited
• Consideration of written appeals and comments from landowners and Court members
• Decision to approve the Schedule of Assessment for the McGill Branches of the McMillan Drain

The Court of Revision appointed Bill Denning as chair. It adopted the minutes from the February 27, 2025 meeting. It approved the Schedule of Assessment for the McGill Branches of the McMillan Drain as prepared by Spriet Associates Engineering Ltd.

• Appointed Bill Denning as chair (carried)
• Adopted previous minutes from Feb. 27, 2025 (carried)
• Approved Schedule of Assessment for McGill Branches of the McMillan Drain (carried)

Council Meeting

Council will receive the engineer’s report and authorize a tender for the Dunborough Road Drain, then consider provisional By‑law 2025‑41 for the project and schedule a Court of Revision on August 14. The meeting also approves a $58,581 line‑painting contract, a $3,000 mural‑paint donation, a $175 cash payment for Canada Day performers, and adopts the Community Safety and Well‑Being Review.

• Provisional By‑law 2025‑41 to provide drainage works on the Dunborough Road Drain and authorise tender process
• Approval of line‑painting tender for $58,581.00 to RanN Maintenance (Guelph, ON)
• Donation of up to $3,000 for paint supplies for murals on West Lorne Fire Department bay doors
• Cash payment of $175 for Canada Day musical performers
• Adoption of the Community Safety and Well‑Being Review as presented

The council received an engineering report and authorized staff to start the tender process for the Dunborough Road Drain, scheduling a Court of Revision for August 14, 2025. It approved a $58,581 line‑painting contract with RanN Maintenance and adopted several items for the Roots & Revival Festival, including a laneway closure, mural funding and equipment use. The council also approved a $175 payment for Canada Day performers and adopted the Community Safety and Well‑Being Review. By‑law 2025‑41 for the drain was provisionally read and adopted.

• Adopted the regular agenda (Resolution 2024‑200)
• Authorized tender process for Dunborough Road Drain and scheduled Court of Revision (Resolution 2024‑202)
• Approved line‑painting tender $58,581.00 to RanN Maintenance (Resolution 2024‑206)
• Approved laneway closure, sound equipment use, parking lot use, mural concept and up to $3,000 paint donation; denied cherry‑picker equipment request for Roots & Revival Festival (Resolution 2024‑208)
• Approved cash payment $175 for Canada Day performers (Resolution 2024‑209)
• Approved the Community Safety and Well‑Being Review (Resolution 2024‑212)
• Provisionally adopted By‑law 2025‑41 for Dunborough Road Drain (first and second reading) (Resolution 2024‑213)
• Adjourned the meeting at 5:40 p.m. (Resolution 2024‑216)

Economic Development Committee

The Economic Development Committee is meeting to discuss municipal rebranding and committee structure. The body will also review OMAFRA resources and an economic development survey.

• Committee Structure and 2024 Terms of Reference
• Municipal Rebranding
• OMAFRA resources and Economic Development Survey

Special Council Meeting

The council held a special meeting to consider the Port Glasgow Trailer Park Financial Assessment prepared by Watson & Associates. Council received the report and approved the recommendation to keep municipal ownership and management of the park under a total cost recovery scenario, including three-year seasonal rate increases. Council also directed staff to research best practices for trailer parks and to review operational structures for efficiency. A closed session was held to discuss solicitor‑client privileged advice on park risks and liability, and By‑law 2025-40 confirming the meeting was read.

• Approval of the Port Glasgow Trailer Park Financial Assessment report
• Adoption of three‑year seasonal rate increases for the park
• Directive to staff to research best practices and update policies to reduce liability
• Closed session to discuss privileged advice on park risks and liability (Municipal Act §239(2)(f))
• Adoption of By‑law 2025-40 confirming the special meeting

The council adopted the special‑meeting agenda and moved into a closed session. It approved the Watson & Associates report on Port Glasgow Trailer Park, adopting a total‑cost‑recovery ownership model, three‑year seasonal rate increases, and directing staff to research best practices and improve operational efficiencies (vote 4‑1). The council also passed By‑law 2025‑40 to confirm the meeting and then adjourned.

• Adopted special‑meeting agenda (Carried)
• Entered closed session to discuss Port Glasgow Trailer Park risks (Carried)
• Approved maintaining ownership and management of Port Glasgow Trailer Park in a total cost‑recovery scenario (4‑1)
• Approved three‑year seasonal rate increases for the park (4‑1)
• Directed staff to research best practices for recreational trailer parks (4‑1)
• Directed staff to review operational structures for efficiency (4‑1)
• Passed By‑law 2025‑40 confirming the special meeting (Carried)
• Adjourned the meeting (Carried)

Recreation Committee

The West Elgin Recreation Committee will adopt the agenda and the March 19, 2025 meeting minutes. Staff reports on a potential recreation position, arena dehumidification, and pool fees/donations will be presented. New business includes discussion of pool programming, a Canada Day update, and an outdoor multi-use pad.

• Adopt agenda as circulated
• Adopt minutes from March 19, 2025
• Staff report: Potential recreation position
• Staff report: Arena dehumidification
• New business: Pool programming discussion

The committee adopted its agenda and the March 19 minutes. Council approved a six‑month recreation staff position. The arena board committee approved the arena dehumidification replacement at a $120,000 cost. The outdoor multi‑use pad discussion was tabled until the next meeting.

• Adopted agenda (carried)
• Adopted March 19 minutes (carried)
• Approved six‑month recreation position (approved by council)
• Approved arena dehumidification replacement at $120,000 (approved by arena board committee)
• Tabled outdoor multi‑use pad discussion until next meeting

Council Meeting

The council approved the 2025 Operating and Capital Budgets (By-law 2025-36). It also approved a major improvement to the Fleuren Drain and adopted reduced pool fees for the 2025 season. Additionally, the council recommended approval of three severance applications (E30-25, E32-25, E34-25) to the County of Elgin and scheduled a public information meeting on the Port Glasgow Trailer Park report.

• Adoption of By-law 2025-36 to approve the 2025 Operating and Capital Budgets
• Approval of the Fleuren Drain major improvement request submitted by Rob Tait
• Approval of pool fee reductions: $4.00 single admission, $40.00 ten‑visit pass, and 50% reduction for all open swims for the 2025 season
• Recommendation to approve severance applications E30-25, E32-25, and E34-25 to the County of Elgin
• Scheduling of a public information meeting on June 23, 2025 at West Elgin Recreation Centre to discuss the Port Glasgow Trailer Park report

The council approved the 2025 Operating and Capital Budgets (bylaw 2025‑36). It also approved a $3,000 funding request for the Roots & Revival Festival, the Fleuren Drain improvement, and recommended three severance applications to the County of Elgin. Additional actions included pool fee discounts and scheduling a public meeting on the Port Glasgow Trailer Park report.

• Adopted 2025 Operating and Capital Budgets (bylaw 2025‑36) – carried
• Approved $3,000 support for the 2025 Roots & Revival Festival – carried
• Approved Fleuren Drain improvement – carried
• Recommended approval of severance application E30‑25 to County of Elgin – carried
• Recommended approval of severance application E32‑25 to County of Elgin – carried
• Recommended approval of severance application E34‑25 to County of Elgin – carried
• Approved pool fee discounts and 50% reduction for open swims – carried
• Scheduled public information meeting on Port Glasgow Trailer Park for June 23 – carried

Bo Horvat Community Centre Board of Management

The Bo Horvat Community Centre Board of Management will adopt the agenda, adopt the minutes from the April 30, 2025 meeting, and adopt the arena financials as of May 31, 2025. The Board will also receive updates on the skating club, minor hockey, the dehumidification system, and the arena grant.

• Adopt minutes from April 30, 2025
• Adopt arena financials as of May 31, 2025
• Skating club update
• Minor hockey update
• Dehumidification system update

The Bo Horvat Community Centre Board adopted the agenda, the minutes from April 30, 2025, and the financials as of May 31, 2025. It also approved the purchase and installation of two CDI model MS-2600 desiccant dehumidifiers at a cost of $111,853.00 plus taxes. The meeting was adjourned at 9:15 a.m.

• Adopted agenda (Carried)
• Adopted minutes of April 30, 2025 (Carried)
• Adopted financials as of May 31, 2025 (Carried)
• Approved purchase and installation of two dehumidifiers for $111,853.00 plus taxes (Carried)

Special Council Meeting

The council will adopt the special‑meeting agenda, approve the minutes from the June 3 budget meeting, and receive staff reports on the 2025 draft budget covering the Port Glasgow Trailer Park, water and wastewater services, and operating costs. It will formally accept the 2025 draft budget as information only and consider By‑law 2025‑34 to confirm the meeting’s proceedings.

• Adopt the Special Council Meeting agenda
• Approve minutes of the June 3 Special (Budget) meeting
• Accept the 2025 draft municipal budget (information only)
• Pay‑equity presentation by R. Greenall
• Read and consider By‑law 2025‑34 to confirm the meeting

The council adopted the special meeting agenda, approved the minutes from the June 3 budget meeting, accepted the 2025 draft budget as information only, passed a confirmatory by‑law for the meeting, and then adjourned.

• Adopted Special Meeting agenda (Carried)
• Approved minutes of June 3, 2025 budget meeting (Carried)
• Accepted 2025 draft budget as information only (Carried)
• Passed By‑law 2025‑34 confirming the special meeting (Carried)
• Adjourned the special meeting (Carried)

Special Council Meeting

The West Elgin Council held a special meeting to interview applicants for the vacant Ward 3 councillor position. Six candidates were given up to five minutes each to speak, followed by two questions per council member. A selection and appointment will be made at the next regular council meeting on June 12, 2025.

• Public meeting to interview Ward 3 councillor applicants (six candidates)
• Applications received: Trevor Lee (April 29 2025), Filipe Sousa (May 15 2025), Joseph Semen (May 21 2025), Teri‑Lynn Fletcher (May 22 2025), Austin VanderBurgt (May 22 2025), Jonathan Wolf (date not specified)
• Adoption of the special meeting agenda
• Call to Order
• Confirmatory By‑law (no details provided)

The council held a special meeting on June 5, 2025. Council members nominated Philip Sousa for the vacant Ward 3 councillor seat, approving the motion unanimously (4-0). The agenda was adopted, a closed session was authorized, By-law 2025-33 confirming the meeting’s proceedings was approved, and the meeting was adjourned.

• Adopted the special meeting agenda (carried)
• Authorized closed session under Municipal Act (carried)
• Nominated Philip Sousa for Ward 3 Councillor (4-0)
• Approved By-law 2025-33 to confirm meeting proceedings (carried)
• Adjourned the meeting (carried)

Special Council Meeting

West Elgin Council will adopt the second draft of the 2025 Operating Budget and authorize a gas tax agreement with the province. The meeting will also confirm the proceedings of the June 3 Special Meeting.

• Adoption of 2025 Draft Budget Revisions
• By-law 2025-31: 2024 Gas Tax Agreement
• By-law 2025-32: Confirming June 3 Special Meeting
• Adoption of Special Meeting Minutes from May 28, 2025

The council approved a $100,000 withdrawal from the Tax Stabilization Reserve to help offset the 2025 property tax increase. It also directed staff to obtain quotes for lighting and washroom renovations at Port Glasgow Trailer Park and reduced the conference budget to $10,000. The office equipment purchase was defeated, while the EV charging station project was deferred and new grant applications were ordered. A special meeting was scheduled for Ward 3 candidate interviews.

• Suspended By-law 2024-05 sections to allow agenda amendment (Carried)
• Directed staff to obtain quotes for lighting and washroom renovations at Port Glasgow Trailer Park (Carried)
• Reduced Council Conferences & Seminars budget from $15,000 to $10,000 (Carried)
• Defeated deferment of office equipment purchase to 2026 budget (Defeated)
• Deferred EV Charging Station project and ordered new grant and extension applications (Carried)
• Approved withdrawal of $100,000 from Tax Stabilization Reserve (Carried)
• Scheduled special meeting on June 5 for Ward 3 candidate interviews (Carried)

Special Council Meeting

The West Elgin Council will receive the 2025 Draft Budget and related presentation for discussion and information. A closed‑session will be held to consider labour‑relations matters, specifically an employee wage review under the Municipal Act. The meeting also includes adoption of the agenda and confirmation of By‑law 2025‑30.

• Closed session to discuss labour relations and employee wage review (Municipal Act §239(2)(d))
• Presentation of the 2025 Draft Budget by Manager of Corporate Services/Treasurer
• Adoption of the Special Council agenda for May 28, 2025
• Confirmatory By‑law 2025‑30 to confirm the special meeting budget
• Adjournment of the special council meeting

The council adopted the special‑meeting agenda. It moved into a closed session to consider a labour‑relations item. The 2025 draft operating budget was received for discussion and information. A confirmatory by‑law was passed and the meeting was adjourned.

• Adopted agenda (Carried)
• Entered closed session on labour‑relations item (Carried)
• Received 2025 draft budget for discussion/information (Carried)
• Passed By‑law 2025‑30 confirming the special meeting (Carried)
• Adjourned meeting until June 3, 2025 (Carried)

Economic Development Committee

The West Elgin Economic Development Committee will meet to discuss future downtown parking and policies to present to Council. The committee will also review minutes from the April 28, 2025 meeting.

• Discussion on future downtown parking
• Discussion on policies to present to Council

Council Meeting

Council will hold public meetings to discuss zoning amendments for Marsh Line and Crinan Line, as well as drainage works for the McGill Branches of the McMillian Drain. The body will also receive 2025 budget presentations for water, wastewater, and the Port Glasgow Trailer Park.

• Proposed zoning amendment to allow semi-detached dwellings on up to 6 lots in Creek’s Edge subdivision (Marsh Line)
• Proposed rezoning of 24915 Crinan Line from General Agricultural (A1) to Agricultural (A2) and Restricted Agricultural (A3)
• Consideration of By-law 2025-28 for drainage works on the McGill Branches of the McMillian Drain
• Review of 2025 budgets for Port Glasgow Trailer Park, Water, and Wastewater (Rodney and West Lorne)
• Request for a letter of support for a liquor license extension for the Elgin International Club

The council approved a zoning amendment for the Marsh Line subdivision, allowing semi‑detached dwellings on up to six lots. It also approved rezoning of 24915 Crinan Line from General Agricultural (A1) to Agricultural (A2) and Restricted Agricultural (A3). Additional actions included authorizing a Zoom livestream for 2025 budget meetings and approving the initiation of a tender for the McGill Branches of the McMillian Drain.

• Approved Marsh Line zoning amendment to permit semi‑detached dwellings (Carried)
• Approved rezoning of 24915 Crinan Line from A1 to A2/A3 (Carried)
• Authorized staff to begin tender process for McGill Branches of the McMillian Drain (Carried)
• Scheduled Court of Revision for the drainage project on June 26, 2025 (Carried)
• Authorized use of Zoom livestream for 2025 budget deliberation meetings (Carried)
• Requested staff to write a support letter for Elgin International Club liquor license extension (Carried)
• Adopted By‑law 2025‑26 to amend zoning for Marsh Line (Carried)
• Adopted By‑law 2025‑27 to amend zoning for 24915 Crinan Line (Carried)

Special Council Meeting

Council will meet in a closed session to discuss negotiations regarding shared services. The meeting also includes the adoption of a confirmatory by-law for a previous special meeting.

• Closed session regarding shared services negotiations (Municipal Act, Section 239 (2)(k))
• By-law 2025-25 to confirm the proceedings of the May 8 Special Meeting

The council adopted the special meeting agenda, moved into a closed session to discuss a Municipal Act item, received one item and gave staff direction, passed a confirmatory by‑law, and adjourned the meeting.

• Adopted agenda (carried)
• Entered closed session (carried)
• Received one item and gave staff direction (carried)
• Passed confirmatory by‑law (carried)
• Adjourned meeting (carried)

Committee of Adjustment

The West Elgin Committee of Adjustment will consider Minor Variance Application D-13 1-2025 submitted by Westerveld. The recommendation is to grant relief from Section 4.22 of the West Zoning By-law, allowing a total of two second dwelling units within a permitted single detached dwelling. The meeting also includes routine items such as adoption of the agenda and minutes.

• Minor Variance Application D-13 1-2025 – relief from Section 4.22 to permit two second dwelling units within a single detached dwelling (Westerveld).

Council Meeting

The West Elgin Council will vote on a by‑law that eliminates the current ward system and moves to at‑large elections. It will also consider rezoning 172 and 174 Jane Street from Residential Second Density to Residential Third Density. Additional items include a $97,000 capital spending approval for upgrades to the West Lorne wastewater treatment plant and approval of a major improvement to the Mills Drain. The meeting will receive reports on wastewater capacity, building, fire services and community grants.

• By‑law 2025-22 to dissolve the Ward System of Electoral Representation and institute an at‑large system
• Zoning By‑law amendment to rezone 172 and 174 Jane Street from R2 to R3
• Approval of $97,000 capital spending request from the Ontario Clean Water Agency for West Lorne wastewater plant upgrades
• Approval of the Mills Drain major improvement request and authorization for Spriets and Associates to act under the Drainage Act
• Directive to engage a consultant for modelling future wastewater treatment capacity and exploring shared‑service options

The council approved By‑law 2025‑22 to dissolve West Elgin’s ward system and replace it with an at‑large system. It also approved a zoning amendment changing 172 and 174 Jane Street from R2 to R3, and authorized $97,000 for wastewater plant upgrades. Additional actions included approving a major improvement to the Mills Drain and scheduling a special council meeting for Ward 3 candidate interviews.

• Approved By‑law 2025‑22 to dissolve the Ward System and institute an At‑Large system (Carried)
• Approved zoning amendment for 172 & 174 Jane St. from Residential Second Density (R2) to Residential Third Density (R3) (Carried)
• Authorized $97,000 capital spending for Ontario Clean Water Agency upgrades to the West Lorne wastewater treatment plant (Carried)
• Approved major improvement of the Mills Drain and hired Spriet and Associates to proceed (Carried)
• Provided pre‑budget approval for 2025 community grant requests (Carried)
• Scheduled a Special Council Meeting on June 5 2025 for Ward 3 candidate interviews (Carried)
• Approved purchase and sale agreement for 294 Graham Street, West Lorne (Carried)
• Suspended By‑law 2024‑05 Section 6.8 to allow a 30‑minute delegation presentation (Carried)

Economic Development Committee

The Economic Development Committee will meet to review the 2025 project plan and discuss a vacancy tax proposal. The meeting includes a review of County services and a request for economic support from the Dutton Farmers Market.

• Vacancy Tax Proposal
• Dutton Farmers Market Economic Support Request
• West Elgin Rebranding recap
• Elgin Tourism Signs
• Review of 2025 Project plan

Council Meeting

The West Elgin Council will vote on several procurement items, including a $249,834 single‑axle dump truck from Viking‑Cives Ltd. and a $41,358 landfill monitoring agreement with BluMetric Environmental. It will also consider a $34,000 roadside mower purchase, a contract for a Port Glasgow Trailer Park financial analysis study, and a motion to proclaim June 7 2025 as LemonAID Day. Additionally, the Council will direct the Clerk on how to fill the vacant Ward 3 councillor seat.

• Approve purchase of one new single‑axle dump truck for $249,834 (Viking‑Cives Ltd., Mount Forest)
• Approve 2025 Landfill Monitoring Agreement with BluMetric Environmental for $41,358
• Approve purchase of one Woods BW 10.61 batwing mower for $34,000 (Kent Farm Supplies, Blenheim)
• Direct Clerk to proceed with method to fill Ward 3 councillor vacancy for remainder of term
• Approve contract with Watson and Associates Economist Ltd. for Port Glasgow Trailer Park financial analysis study

The council approved the purchase of a new single‑axle dump truck for $249,834.00 plus applicable tax, a landfill monitoring agreement for $41,358.00 plus applicable taxes, and a Woods BW 10.61 batwing mower for $34,000.00 plus applicable taxes. It directed the clerk to fill the vacant Ward 3 council seat by a call for applications and appointment. Additional approvals included a financial analysis study for the Port Glasgow Trailer Park, a proclamation of June 7 2025 as LemonAID Day, and the nomination of Bill Graham for Ontario Senior of the Year. The meeting also confirmed By‑law 2025‑21 and adjourned.

• Approved purchase of one new single‑axle dump truck for $249,834.00 plus tax
• Approved 2025 Landfill Monitoring Agreement with BluMetric Environmental for $41,358.00 plus taxes
• Approved purchase of one Woods BW 10.61 batwing mower for $34,000.00 plus taxes
• Directed Clerk to fill Ward 3 vacancy via Call for Application and Appointment (Option 1)
• Approved contract with Watson and Associates Economist Ltd. for Port Glasgow Trailer Park financial analysis study funded from park reserves
• Approved proclamation of June 7 2025 as LemonAID Day
• Nominated Bill Graham as 2025 Ontario Senior of the Year and directed Clerk to submit nomination
• Confirmed By‑law 2025‑21 by reading it first, second, third and final time

Tri County Water Board

The Tri-County Water Board adopted its agenda and the minutes from the January 28 and March 11, 2025 meetings. The board received the 2024 annual report and the first‑quarter 2025 operations report for the Tri‑County Drinking Water System. It endorsed the initiation of a strategic review of the Tri‑County Water System’s governance, capacity and long‑term sustainability, directing staff to obtain pricing for a business case, a system‑capacity model and to engage neighbouring municipalities.

• Adoption of the April 15, 2025 agenda
• Adoption of minutes from Jan 28 2025 and Mar 11 2025 meetings
• Receipt of the 2024 Tri‑County Water Board Annual Report (provided by Matthew Belding, Ontario Clean Water Agency)
• Receipt of the First Quarter 2025 Operations Report for the Tri‑County Drinking Water System (presented by Sam Smith, Ontario Clean Water Agency)
• Endorsement of a strategic review of the Tri‑County Water System, with staff directed to price a business case, a system‑capacity model and to consult neighbouring municipalities

The Tri‑County Water Board approved a multi‑faceted review to evaluate governance, capacity and long‑term sustainability of the water system. Staff were directed to obtain pricing for a business case, a system capacity model, and to engage neighbouring municipalities. The board also received several reports and correspondence, and instructed administration to respond to Southwold Township and Delaware First Nations regarding water supply opportunities.

• Endorsed initiation of strategic review of Tri‑County Water System (Carried)
• Directed staff to obtain pricing for a business case study, including MSC options (Carried)
• Directed staff to obtain pricing for overall system capacity and servicing model (Carried)
• Directed staff to initiate outreach to neighbouring municipalities on long‑term servicing needs (Carried)
• Received Tri‑County Water Board Annual Report (Carried)
• Received First Quarter 2025 Operations Report (Carried)
• Received Draft Inspection Report dated February 18, 2025 for information (Carried)
• Directed administration to respond to Southwold Township and Delaware First Nations water supply request (Carried)

Council Meeting

Council will discuss a motion to defer the divestment of Port Glasgow Trailer Park pending a cost-recovery analysis. The meeting also includes votes on IT and animal control contracts and the declaration of a vacancy for the Ward 3 Council seat.

• Motion to defer Port Glasgow Trailer Park divestment for cost-recovery analysis
• Two-year contract extension with Zouling Technologies Inc. (By-law 2025-18)
• Animal Control Agreement with Southwest Middlesex Animal Shelter (By-law 2025-19)
• Declaration of vacancy for the Ward 3 Council seat following Heather Dougherty's resignation
• Approval of major improvement for the Hauser Drain, Section 78

Council reconsidered the December 2024 motion on the Port Glasgow Trailer Park, passing the reconsideration 3‑1. The council rejected a recommendation to operate the park for 2025 and to appoint advisory members, losing 0‑4. It then adopted an amended motion to defer the park’s divestment until a cost‑recovery analysis is completed. Additional actions included approving the Hauser Drain improvement, authorizing Optimist Club banners, extending the IT services contract with Zouling Technologies, and approving an animal‑control agreement and the Economic Development 2025 Action Plan.

• Reconsideration of Port Glasgow Trailer Park motion carried (3‑1)
• Recommendation to operate PGTP for 2025 defeated (0‑4)
• Amended motion to defer PGTP divestment carried
• Approved Hauser Drain improvement (carried)
• Approved display of five Optimist Club banners (carried)
• Authorized two‑year IT contract extension with Zouling Technologies (carried)
• Authorized Animal Control agreement with Southwest Middlesex Animal Shelter (carried)
• Approved Economic Development Committee 2025 Action Plan in principle (carried)

Bo Horvat Community Centre Board of Management

The West Elgin Community Centre Board will adopt the agenda and the February 12, 2025 minutes. It will review the financial statements as of March 31, 2025. New business includes a draft rental agreement, a skating club update, and a minor hockey update.

• Adopt agenda as presented
• Adopt February 12, 2025 minutes
• Review financial statements as of March 31, 2025
• Discuss draft rental agreement for the centre
• Receive updates from the skating club and minor hockey

The Bo Horvat Community Centre Board of Management adopted the meeting agenda, approved the minutes from February 12, 2025, and adopted the presented financials. The board also adjourned the meeting, scheduling the next meeting for June 11, 2025. No other substantive actions were taken.

• Adopted agenda (carried)
• Adopted minutes of February 12, 2025 (carried)
• Adopted financials as presented (carried)
• Adjourned meeting until June 11, 2025 (carried)

Council Meeting

The West Elgin Council adopted its agenda and minutes, then approved a Section 78 request for a major improvement to the Hookaway Drain, directing staff to work with Spriets and Associates. It also extended the 2024 maintenance gravel contract with Johnston Bros. Ltd. at the 2024 price for the 2025 season, and retained Pinchin for a $6,200 plus HST Phase I environmental assessment on the Munroe St. property. The council accepted the Southwest Middlesex Animal Shelter’s proposal for animal control services and approved revisions to By‑Law 2020‑88 on council remuneration.

• Approve Hookaway Drain major improvement (Section 78 request) and direct Spriets and Associates to act
• Extend 2024 maintenance gravel contract with Johnston Bros. Ltd. at 2024 price for 2025 season
• Retain Pinchin for Phase I ESA on Munroe St. property at $6,200 plus HST
• Accept Southwest Middlesex Animal Shelter proposal for animal control services; prepare agreement
• Approve amendments to By‑Law 2020‑88 setting council remuneration rates

The council adopted the regular agenda and the minutes from the March 13 meeting. It approved several infrastructure and service contracts, including the Hookaway Drain improvement and an extension of the maintenance gravel contract. The council also accepted an animal control services RFP, amended By‑law 2020‑88, and approved the Integrity Commissioner Renewal Agreement. No motions were decided; two notices of motion were scheduled for the April 10 meeting.

• Adopted agenda (Resolution 2024-86) – Carried
• Adopted minutes (Resolution 2024-87) – Carried
• Approved Hookaway Drain improvement (Resolution 2024-88) – Carried
• Extended 2024 maintenance gravel contract with Johnston Bros. Ltd. (Resolution 2024-89) – Carried
• Retained Pinchin for Phase I ESA at $6,200 + HST (Resolution 2024-90) – Carried
• Accepted Southwest Middlesex Animal Shelter RFP for animal control services (Resolution 2024-91) – Carried
• Approved amendment to By‑law 2020‑88 (Resolution 2024-95) – Carried
• Approved Integrity Commissioner Renewal Agreement (expires May 31, 2027) (Resolution 2024-98) – Carried

Recreation Committee

The West Elgin Recreation Committee will review the 2025 pool operations, including opening dates, scheduling options, and staffing. It will receive an update on the arena’s closing date for 2025. The committee will also discuss the 2025 summer student program, a recreation position update, and the Canada Day sub‑committee report.

• 2025 pool operations – opening dates, scheduling options, staffing
• Arena update – closing date for 2025
• 2025 summer student program
• Recreation position update
• Canada Day sub‑committee update

The West Elgin Recreation Committee adopted the meeting agenda and the minutes from the January 15, 2025 meeting. No other substantive actions were decided. The committee adjourned the meeting at 7:48 p.m. and scheduled the next meeting for May 21, 2025.

• Adopted agenda (carried)
• Adopted minutes of Jan 15 2025 (carried)
• Adjourned meeting (carried)

Council Meeting

West Elgin Council is reviewing several infrastructure projects, including fire station washroom upgrades and drainage tenders. The meeting includes delegations regarding water consumption and parking signage, as well as discussions on community grants and library renovations.

• Contract for Station 1 washroom renovation with Baines Contracting Inc for $31,935 plus HST
• Low tender approval for Fleuren Drain from Monden Excavating for $21,131.00
• Recommendation for approval of severance application File E15-25
• Contracting Spriet Associates for West Lorne Library and Community Complex renovation drawings
• Review of 2025 Community Grant applications

Tri County Water Board

The board will discuss an Energy Rebate proposal presented by R. Greenall, Chief Administrative Officer of the Municipality of West Elgin. Other items are routine: call to order, adoption of the agenda, and disclosure of pecuniary interests. No decisions are recorded in the agenda.

• Adoption of agenda (procedural)
• Disclosure of pecuniary interest (procedural)
• Energy Rebate proposal by R. Greenall, CAO

Old Town Hall Committee

The Old Town Hall Committee will adopt its agenda and the minutes from the February 18, 2025 meeting. It will also consider a quotation from Spriets Associates for structural engineering and cost estimating consultation services. No other decisions are listed on the agenda.

• Adopt agenda for March 5, 2025 meeting
• Adopt minutes of February 18, 2025 meeting
• Review Spriets Associates quotation for structural engineering and cost estimating services (2025 Cost Summary.pdf)

Court of Revision

The Court of Revision will meet to review a revised report and map for the Fleuren Drain. The body will hear from landowners and consider a recommendation to approve the Schedule of Assessment prepared by Spriet Associates Engineering Limited.

• Approval of the Schedule of Assessment for the Fleuren Drain based on a December 16, 2024 report
• Presentation by J. M. Spriet, P. Eng. of Spriet Associates London
• Adoption of August 15, 2024 minutes regarding the South Rodney Municipal Drain

Council Meeting

The council will consider a zoning by‑law amendment to change the north side of Queen’s Line from General Agricultural to Rural Residential. It will also review a proposal to build a parking lot and install six electric‑vehicle charging stations, a motion to amend the parking by‑law for restricted zones on Munroe and Centre Streets, and the approval of an Ontario Trillium Foundation grant for accessible playground equipment in Rodney. Additional routine items include adoption of the agenda and minutes and a grant application for EV infrastructure.

• Rezoning of lands on north side of Queen’s Line from General Agricultural (A) to Rural Residential (RR) Zone
• Construction of a parking lot and purchase/installation of six electric‑vehicle charging stations
• Motion to amend Parking By‑law 2001-50 to create restricted parking zones on Munroe Street (West Lorne) and Centre Street (Rodney)
• Approval of Ontario Trillium Foundation grant for purchase and installation of accessible playground equipment in Rodney
• Adoption of By‑law 2025-11 (Zoning Amendment) and By‑law 2025-12 (Planning Services Agreement with Oakview Land Use Planning)

Old Town Hall Committee

The agenda for the West Elgin Old Town Hall Committee meeting on 2025-02-18 contains no listed items. The document only shows placeholders and procedural headings without any specific proposals, decisions, or discussions. No contracts, rezoning, ordinances, or other actionable items are identified.

Council Meeting

Council will discuss whether to dissolve the three-ward electoral system or deny a related petition. The meeting also includes decisions on landfill waste policies and a dust suppressant contract.

• Proposed dissolution of the three-ward electoral system
• Elimination of commercial waste at West Elgin Landfill effective March 31, 2025
• Pre-budget approval of $245,000 plus taxes to 552976 Ontario Limited for dust suppressant
• Recommendation for approval of severance application E9-25 to the County of Elgin
• By-law 2025-09 for an Interim Tax Levy for 2025

Bo Horvat Community Centre Board of Management

The Bo Horvat Community Centre Board will adopt the meeting agenda and the January 8, 2025 minutes. It will review financial statements for December 31 2024 and January 31 2025. Updates will be given on the skating club, minor hockey, and staff operations. The board will discuss the Clean Ice Rental Agreement and the Seasonal Ice User Policy.

• Adopt agenda as presented
• Adopt minutes of January 8 2025
• Review financials as of December 31 2024 and January 31 2025
• Skating Club and Minor Hockey updates
• Ice Rental Agreement and Seasonal Ice User Policy review

Tri County Water Board

The Tri‑County Water Board will appoint a Chair and Vice‑Chair for the 2025 term. It will adopt the meeting agenda and the minutes from the December 17, 2024 meeting. The board will receive and accept the fourth‑quarter 2024 operations report from the Ontario Clean Water Agency. The meeting will adjourn and set the next meeting for April 15, 2025.

• Appointment of Chair and Vice‑Chair for 2025
• Adoption of the agenda for the January 28, 2025 meeting
• Adoption of minutes from the December 17, 2024 meeting
• Acceptance of the Q4 2024 Operations Report from the Ontario Clean Water Agency
• Adjournment and scheduling of the next meeting on April 15, 2025

Four Counties Transit Committee

The Four Counties Transportation Services Committee will adopt its agenda and the minutes from the October 30 2024 meeting. It will then consider a Family Day transit request from Do Good Things Co., reviewing options for a community shuttle. No other business is listed.

• Adopt agenda for the January 27 2025 meeting
• Adopt minutes of the October 30 2024 meeting
• Discuss Family Day Transit Request – community shuttle options (Do Good Things Co.)

Council Meeting

The council received the revised engineers report for the Fleuren Drain and authorized staff to begin a tender for its reconstruction under the Drainage Act. It also moved to read By‑law 2025‑06 for the Fleuren Drain works a first and second time. In addition, the council passed a resolution requesting the province and federal government to redistribute a portion of the Land Transfer Tax and GST to municipalities for infrastructure funding. The council endorsed an application for a Flood Resiliency Project to the Intact Municipal Climate Resiliency Grant program.

• Receive revised Fleuren Drain engineers report and authorize tender for reconstruction
• Read first and second time By‑law 2025‑06, Provisional By‑law for Fleuren Drain drainage works
• Resolution requesting redistribution of Provincial Land Transfer Tax and GST to municipalities
• Endorse application for Flood Resiliency Project to Intact Municipal Climate Resiliency Grant
• Amend meeting start time for March 13, 2025 to 5:00 pm

Recreation Committee

The West Elgin Recreation Committee will adopt its agenda and the November 27, 2024 meeting minutes. It will receive staff reports presenting the proposed 2025 recreation and pool fee schedules. No specific motions or decisions are listed beyond these routine approvals.

• Adopt agenda as circulated
• Adopt November 27, 2024 meeting minutes
• Staff report presenting 2025 recreation and pool fee schedules (documents attached)
• No items of discussion listed
• Adjournment; next meeting scheduled for March 19, 2025

Economic Development Committee

The Economic Development Committee is meeting to introduce new members and the Chief Administrative Officer. The body will discuss expectations for the committee and a February event for women in business.

• Meet and greet with Chief Administrative Officer Robin Greenall
• Discussion regarding West Elgin Women in Business February event
• Introductions of new members Travis Roodzant and Philip Sousa
• Discussion on sub-committees for supporting local businesses and sectors

Council Meeting

The West Elgin Council will consider several by‑laws, including appointing a Chief Administrative Officer, authorizing a fire‑protection grant, extending a pound‑keeping agreement with the London Humane Society, and setting municipal fees for 2024. A fee‑waiver request for a community Corn Hole Tournament costing about $561 will also be reviewed. The meeting includes routine items such as adopting the agenda, minutes, staff reports, and entering a closed session on labour‑relations matters.

• Request for fee waiver for the February 15, 2025 Corn Hole Tournament at Rodney Recreation Centre (approx. $561 plus taxes)
• By‑law 2025-01: Authorize Ontario Transfer Payment Fire Protection Grant
• By‑law 2025-02: Amend agreement with London Humane Society for pound‑keeping services
• By‑law 2025-03: Appoint a Chief Administrative Officer for the municipality
• By‑law 2025-04: Establish 2024 municipal fees and charges

Bo Horvat Community Centre Board of Management

The Bo Horvat Community Centre Board of Management will adopt the meeting agenda and the minutes from the December 11, 2024 meeting. It will hear updates from the local skating club and the minor hockey program, as well as a staff operations report. The board will then adjourn and schedule its next meeting for February 12, 2025.

• Adopt agenda as presented
• Adopt December 11, 2024 minutes
• Skating Club update
• Minor Hockey update
• Staff Operations update