West Elgin public meetings in 2022

Council Meeting

West Elgin Council is meeting to consider several items, including a $135,900 transit bus purchase, a letter of support for the West Lorne Minor Hockey Association's appeal, a humane society agreement, and a fee waiver request. Council will also vote on two site plan control by-laws and a confirming by-law. The meeting is a regular hybrid session with standard procedural items.

• Approve transit bus purchase at $135,900 plus taxes
• Authorize Mayor to sign letter of support for West Lorne Minor Hockey Association appeal
• Site Plan Agreement with Arvai Developments Inc. for 196 Ridge St, West Lorne (By-law 2022-76)
• Site Plan Agreement with Canadian Commercial (West Lorne) Inc. for 244 Graham Road, West Lorne (By-law 2022-77)
• Waive fees for Rodney Carpet Bowlers and Shuffle Boarders for 2023

Council approved the purchase of a transit bus and authorized a letter of support for the West Lorne Minor Hockey Association. The board also passed two site plan agreements for properties in West Lorne and granted a one-month rental fee waiver for the Rodney Shuffleboard group.

• Approved transit bus purchase for $135,900.00 plus taxes
• Authorized Mayor to sign Letter of Support for West Lorne Minor Hockey Association
• Waived Rodney Shuffleboard rental fees for January
• Approved Site Plan Agreement with Arvai Developments Inc. for 196 Ridge St, West Lorne (By-law 2022-76)
• Approved Site Plan Agreement with Canadian Commercial (West Lorne) Inc. for 244 Graham Road, West Lorne (By-law 2022-77)

Four Counties Transit Committee

The Four Counties Transportation Services Committee is meeting electronically to approve the minutes from December 12, 2022, and to consider a recommendation that West Elgin Council approve the purchase of a bus at a cost of $135,900 plus taxes. The meeting is largely procedural, with the bus purchase being the only substantive item.

• Approval of minutes from December 12, 2022, with an amendment to Item 5, Paragraph 3
• Recommendation to approve bus purchase for $135,900 plus applicable taxes

The Four Counties Transportation Services Committee recommended that West Elgin Council approve the purchase of a 2024 model year chassis Transit bus. The committee also approved the minutes from the December 12, 2022 meeting.

• Recommended West Elgin Council approve 2024 model year chassis Transit bus at cost of $135,900.00 plus taxes (Carried)
• Approved December 12, 2022 minutes as amended (Carried)
• Adopted the agenda as presented (Carried)

Four Counties Transit Committee

The Four Counties Transportation Services Committee meets electronically to approve the July 6, 2022 minutes and consider a requote for West Elgin transit services. The agenda includes routine procedural items and one substantive item: the West Elgin requote, with attached documents for review.

• Approval of July 6, 2022 meeting minutes
• Review of West Elgin requote (attachments: West Elgin.pdf, West Elgin requote.pdf)

The committee deferred a decision on the purchase of a new transit bus after learning Ford is not manufacturing 2023 chassis. Girardin will provide a final quote for a 2024 model for review at a meeting on December 15, 2022.

• Approved agenda as presented
• Approved July 6, 2022 minutes
• Deferred Resolution No. FCTS 2020 regarding $135,900.00 bus purchase

Council Meeting

West Elgin Council will hold two public meetings to consider site plan agreements for a 22-unit townhouse development at 196 Ridge Street and a new restaurant with drive-thru at 244 Graham Road. The council will also vote on several financial items, including a $351,159 insurance renewal, a $1,045,314.28 payment voucher, and 2023 fees and charges.

• Public meeting for 22 townhouse units at 196 Ridge St (Arvai Developments Inc.)
• Public meeting for new restaurant with drive-thru at 244 Graham Rd (Canadian Commercial (West Lorne) Inc.)
• 2023 municipal insurance renewal: $351,159 plus taxes (Intact Public Entities) and cyber insurance $15,500 (Acrisure Cyber)
• Payment Voucher #12: $1,045,314.28 for General, Road, Water, and Arena accounts
• 2022 carry-forward projects: Walker Street Reconstruction $10,000, Storm Water Management Plan $100,000, Arena Roof Painting $14,500, Marina Bridge Replacement $20,000, Pull-type Finishing Mower $25,000

Council approved site plan agreements for a 22-unit townhouse development and a new restaurant with a drive-thru. The board also authorized several 2023 remuneration by-laws and approved the carry-forward of five projects into the next fiscal year.

• Approved site plan for 22 townhouse units at 196 Ridge Street
• Approved site plan for a new restaurant with drive-thru at 244 Graham Road
• Approved $351,159 municipal insurance renewal and $15,500 cyber insurance renewal
• Authorized $1,045,314.28 in payment vouchers for general, road, water, and arena accounts
• Approved carry-forward of 5 projects to 2023, including $100,000 for Storm Water Management Plan
• Approved 6-month agreement with Humane Society of London and Middlesex for $5,000 plus taxes
• Approved 2023 Council and Employee remuneration by-laws (2022-73 and 2022-74)
• Deferred road allowance closure request for Gibb Line

Committee of the Whole

This Committee of the Whole meeting is largely procedural: adopting the agenda, approving minutes from April and November 2022 meetings, and adjourning into a closed session for a tour of municipal facilities under the Municipal Act. No substantive decisions or discussions are listed on the public agenda.

• Adoption of minutes from April 7, 2022 and November 21, 2022 meetings
• Closed session under Section 239(3.1)(1) of the Municipal Act for education/training via a tour of municipal facilities

The Committee of the Whole met to adopt the agenda and previous meeting minutes. The session primarily consisted of a closed session for the purpose of a municipal facilities tour for member education.

• Adopted the agenda as circulated
• Adopted minutes from April 7, 2022, and November 21, 2022
• Approved adjournment into Closed Session for a tour of Municipal Facilities

Council Meeting

West Elgin Council is meeting to consider a zoning by-law amendment for 24397 Argyle Line, which would rezone the retained farmland parcel from General Agricultural (A1) to Agricultural (A2) and the severed surplus farm dwelling parcel to Restricted Agricultural (A3). The council will also decide on several drainage improvement requests, a letter to the Premier regarding Bill 23, and other administrative items. No decision on the rezoning will be made at the public meeting; it will be considered later in the regular meeting.

• Public meeting and potential approval of rezoning at 24397 Argyle Line (By-Law 2022-68)
• Drain repair requests for Primak, Calixte, and Stricker Drains from W Charlot Grains Ltd.
• Petition for new tile drain filed by Scott Mohan
• Authorization for Mayor to sign letter to Premier Ford regarding Bill 23 changes to Conservation Authorities Act
• Appointment of Dugald Aldred to County of Elgin Land Division Committee

Council approved a zoning by-law amendment for 24397 Argyle Line and authorized four separate drainage improvement projects. The Mayor was authorized to send a letter to Premier Doug Ford regarding Bill 23 and the municipality appointed Dugald Aldred to the County of Elgin Land Division Committee.

• Approved rezoning of 24397 Argyle Line to Agricultural (A2) and Restricted Agricultural (A3) zones (Carried)
• Approved Primak Drain Improvement request from W Charlot Grains Ltd. (Carried)
• Approved Calixte Improvement request from W Charlot Grains Ltd. (Carried)
• Approved Stricker Drain Improvement request from W Charlot Grains Ltd. (Carried)
• Approved construction of a new tile drain for Scott Mohan (Carried)
• Authorized Mayor to sign letter to Premier Doug Ford regarding Bill 23 (Carried)
• Recommended appointment of Dugald Aldred to County of Elgin Land Division Committee (Carried)
• Approved extension of liquor license sales for FIFA World Cup (Carried)

Committee of the Whole

This Committee of the Whole meeting is largely procedural, with the main substantive item being a councillor training PowerPoint presentation on 2022 Council Orientation. No decisions, contracts, or public hearings are listed; the agenda includes only call to order, adoption of agenda, disclosure of interest, the training item, and adjournment.

• Councillor training presentation: 2022 Council Orientation - Nov 21.pdf
• Meeting held as hybrid at West Elgin Community Complex, 160 Main Street, West Lorne
• Adjournment scheduled to next meeting on November 28, 2022 at 9:30 am

The meeting consisted of a Council Orientation PowerPoint presentation delivered by CAO/Treasurer Magda Badura. Council members met with municipal supervisors and department representatives to review departmental duties. No substantive policy or financial decisions were made.

• Adopted the agenda as circulated (Carried)

Inaugural Council Meeting

This is the inaugural meeting of the newly elected West Elgin Council. Council members will be sworn in, the mayor will give an address, and councillors will offer remarks. The only formal item is a by-law to confirm the proceedings of the meeting.

• Declaration of office for Mayor Duncan McPhail, Deputy Mayor Richard Leatham, and Councillors Taraesa Tellier, Bill Denning, and Michelle Navackas
• By-Law 2022-67 to confirm the proceedings of the inaugural meeting

Council members completed their declarations of office and provided opening remarks. The meeting was primarily procedural and focused on the commencement of the new term.

• Completed declarations of office for Mayor and four Councillors
• Approved By-Law 2022-67 to confirm proceedings of the inaugural meeting

Committee of Adjustment

The West Elgin Committee of Adjustment is holding a public meeting to consider a minor variance application (D13 03-2022) from Arvai Development Inc. for land at 196 Ridge Street, West Lorne. The committee is deciding whether to grant relief from the Zoning By-Law 2015-36 to increase lot coverage from 35% to 49% for a 22-townhouse development and allow porches to encroach up to 3m into the required side yard. Public comments are invited, and the committee will make a decision at the meeting.

• Minor variance application D13 03-2022 for 196 Ridge Street, West Lorne
• Proposed lot coverage increase from 35% to 49% for 22 townhouse units
• Requested 3m side-yard encroachment for covered, unenclosed porches
• Public meeting held at West Elgin Community Complex, 160 Main Street, West Lorne

The Committee of Adjustment approved a minor variance for lands owned by Arvai Development Inc. at 196 Ridge Street, West Lorne. The decision allows for increased lot coverage and a porch encroachment into a side yard.

• Approved Minor Variance D13 03-2022 to increase lot coverage from 35% to 49%
• Approved Minor Variance D13 03-2022 to permit a covered, unenclosed porch encroachment of up to 3m into a required side yard

Council Meeting

West Elgin Council is holding its final regular meeting of the 2018-2022 term. The agenda includes receiving staff reports on accomplishments during the term and an organizational review update, plus a public meeting for a Committee of Adjustment. The council will also adopt minutes, receive correspondence (including a provincial housing plan letter and Enbridge gas rate notice), and pass a confirming by-law.

• Public meeting for Committee of Adjustment under Section 45 of the Planning Act
• Report on accomplishments during the 2018-2022 Council Term
• Organizational Review Update report
• Correspondence: Minister of Municipal Affairs and Housing - More Homes Built Faster Plan
• Correspondence: Enbridge Gas Rates Increase notice

Council adopted the meeting agenda and the minutes from October 20, 2022. The body received reports on the 2018-2022 council term accomplishments and an organizational review update. No substantive policy changes or budget approvals were decided.

• Adopted the meeting agenda
• Adopted October 20, 2022 meeting minutes
• Received and filed consent agenda including October 2022 Building Activity Report
• Received report on 2018-2022 Council Term accomplishments
• Received Organizational Review Update report
• Passed By-law 2022-66 to confirm the meeting proceedings

Bo Horvat Community Centre Board of Management

The West Elgin Community Centre Board of Management is meeting to adopt the agenda and minutes from October 12, 2022, and to receive arena financials as of October 31, 2022. They will also hear updates from the skating club and minor hockey, plus a staff operations update. The meeting is largely routine administrative business.

• Adoption of agenda and minutes from October 12, 2022
• Receive Arena Financials as of October 31, 2022
• Skating Club update
• Minor Hockey update
• Staff Operations update

The Board adopted the agenda and the October 12, 2022, minutes. Members received the financial reports as of October 31, 2022. Staff requested user group numbers to draft the 2023 budget, with a proposed fee increase of 5% + HST for September 2023.

• Adopted the agenda (Carried)
• Adopted October 12, 2022 minutes (Carried)
• Received Financials as of October 31, 2022 (Carried)

Special Council Meeting

This is a special council meeting held electronically via Zoom. The agenda is largely procedural: adopting the agenda, disclosing pecuniary interests, and entering a closed session to discuss personal matters about identifiable individuals, including municipal or local board employees. Council will also consider a by-law to confirm the proceedings of this special meeting, then adjourn.

• Closed session under Section 239(2)(b) for personal matters about identifiable individuals
• By-Law 2022-65 to confirm proceedings of the November 3, 2022 special meeting
• Meeting held electronically via Zoom; contact Clerk's Department for access support

Council entered a closed session to consider personal matters regarding identifiable individuals, including municipal or local board employees. The meeting concluded with the passage of a confirming by-law for the proceedings.

• Approved proceeding into closed session for personnel matters
• Approved By-law 2022-65 to confirm the proceedings of the meeting

Court of Revision

The Court of Revision for the South Branch and St Thomas Moore Branch of the McKenzie Municipal Drain is meeting to hear and decide on appeals to the Schedule of Assessments. The court will consider written and late appeals, comments from landowners and members, deliberate, and make a decision on the assessments as outlined in the Engineer's Report dated August 17, 2022. This is a procedural meeting under the Drainage Act.

• Hearing of written appeals to the Schedule of Assessments
• Call for late appeals
• Decision on the Schedule of Assessments for the South Branch and St Thomas Moore Branch of the McKenzie Drain
• Engineer's Report dated August 17, 2022 referenced

Council Meeting

West Elgin Council is meeting on October 20, 2022, to handle routine business, including adopting minutes, receiving staff reports, and considering a by-law for the McKenzie Drain. The most consequential item is the third and final reading of By-Law 2022-59 for the McKenzie Drain – South Branch & St Thomas More Branch. Council will also consider supporting a road closure for the West Lorne Santa Claus Parade and enter closed session for personal matters.

• Third and final reading of By-Law 2022-59 for the McKenzie Drain – South Branch & St Thomas More Branch
• Support road closure on Main Street between Ridge Street and Graham Road, and between Jane St and Chestnut Streets, on November 26, 2022, 5:30-7:00 pm for the Santa Claus Parade
• Adoption of minutes from October 6, 2022 meeting
• Receive and file monthly staff reports for September (building, fire, administration, operations)
• Proceed into Court of Revision under Section 46 of the Drainage Act

Council gave third and final reading to By-law 2022-59 for the McKenzie Drain – South Branch & St Thomas More Branch. It also approved a road closure for the West Lorne Santa Claus Parade on November 26, 2022. No other substantive decisions were made; the meeting included routine adoption of minutes, consent agenda, and staff reports.

• Adopted agenda as presented (carried)
• Adopted minutes of October 6, 2022 (carried)
• Received and filed consent agenda including monthly staff reports (carried)
• Received and filed Q3 Budget to Actuals report (carried)
• Approved road closure for West Lorne Santa Claus Parade on Nov 26, 2022 (carried)
• Gave third and final reading to By-law 2022-59 (McKenzie Drain) (carried)
• Proceeded into closed session under Section 239(2)(b) (carried)
• Adopted confirming by-law 2022-64 (carried)

Tri County Water Board

The Tri-County Water Board of Management is meeting to adopt the agenda and minutes from July 26, 2022, receive financial statements as of September 30, 2022, and accept the third quarter operations report for the drinking water system. The meeting is routine oversight with no major decisions or public hearings scheduled.

• Adoption of July 26, 2022 meeting minutes
• Receive financials as of September 30, 2022
• Receive and file Q3 2022 Drinking Water System Operations Report from OCWA's Sam Smith
• Acknowledgment of board members' service
• Adjournment to December 13, 2022

The board received and filed the 2022 Third Quarter Operations Report from OCWA, which noted two yellow water incidents in September and ongoing issues with elevated metals in source water. OCWA presented on membrane cleaning and chemical costs, estimating a $20,000–$22,000 budget overrun due to increased cleaning frequency and supply shortages. The board also received financials as of September 30, 2022, and acknowledged members' service at the end of their term.

• Received and filed 2022 Third Quarter Operations Report (10-0)
• Received financials as of September 30, 2022 (12-0)
• Received report on membrane cleaning and chemical costs from OCWA (12-0)
• Adopted minutes of July 26, 2022 with correction (10-0)
• Adopted agenda with addition of item 6.3 (10-0)
• Adjourned to December 13, 2022 (12-0)

Bo Horvat Community Centre Board of Management

The West Elgin Community Centre Board of Management is meeting to adopt the agenda and prior minutes, receive arena financials as of September 30, 2022, and hear updates from the skating club and minor hockey. The meeting is largely routine administrative business with no major decisions or proposals listed.

• Adoption of September 14, 2022 meeting minutes
• Receive arena financials as of September 30, 2022
• Skating club update
• Minor hockey update
• Staff operations update

The board received the September 30, 2022 financials as presented. Staff reported the warm room heater is broken and replacement parts are unavailable; quotes are being gathered. A request for a transgender youth change room was discussed, and staff will provide appropriate signage and the room as soon as possible. The board also noted the food booth RFP will be issued after a potential operator backed out.

• Adopted agenda as presented
• Adopted minutes of September 14, 2022
• Received financials as of September 30, 2022
• Directed staff to gather quotes for broken warm room heater
• Directed staff to provide a transgender youth change room with appropriate signage
• Directed staff to issue RFP for arena food booth after operator backed out
• Directed staff to issue call for gently used skate donations for free public skating

Council Meeting

West Elgin Council is meeting to consider four severance applications for properties on Douglas, Downie, Silver Clay, and Queens Lines, recommending approval to Elgin County. The council will also decide on a request from the Rodney Horticultural Society to waive $120 in rental fees, and will discuss feedback on the IESO long-term RFP process. The meeting includes routine items like adopting minutes and a confirming by-law, and will move into closed session for personal and commercial matters.

• Severance application E72-22 at 22202 Douglas Line (Planning Report 2022-36)
• Severance application E75-22 at 22100 Downie Line (Planning Report 2022-37)
• Severance application E76-22 at 22997 Silver Clay Line (Planning Report 2022-38)
• Severance application E78-22 at 21991 Queens Line (Planning Report 2022-39)
• Fee waiver request from Rodney Horticultural Society for $120 plus taxes

Council received and approved recommendations for four severance applications (E72-22, E75-22, E76-22, E78-22) to be forwarded to the County of Elgin Land Division Committee, each subject to municipal conditions. Council also approved using Aird & Berlis for Integrity Commissioner services and the Ontario Ombudsman Office for Closed Meeting Investigator and Municipal Ombudsman. A resolution was passed directing staff to submit comments to the IESO emphasizing that municipal support resolutions must be mandatory for energy project contracts.

• Recommended approval of severance E72-22 at 22202 Douglas Line to Elgin County (carried)
• Recommended approval of severance E75-22 at 22100 Downie Line to Elgin County (carried)
• Recommended approval of severance E76-22 at 22997 Silver Clay Line to Elgin County (carried)
• Recommended approval of severance E78-22 at 21991 Queens Line to Elgin County (carried)
• Approved Aird & Berlis for Integrity Commissioner and Ontario Ombudsman for Closed Meeting Investigator (carried)
• Directed staff to submit IESO comments requiring mandatory municipal support resolutions for energy contracts (carried)
• Approved waiver of $120 rental fee for Rodney Horticultural Society on Oct 19, 2022 (carried)
• Adopted amended agenda and previous minutes with amendment (carried)

Council Meeting

West Elgin Council is holding a public meeting to consider the engineer's report for the McKenzie Drain - South Branch and St Thomas Moore Branch, with a recommendation to authorize the tender process for reconstruction. The council will also vote on several by-laws, including appointing a CEMC, adopting an electronic monitoring policy, and approving library lease agreements with Elgin County. Other business includes approving the 2021 audited financial statements, receiving water and wastewater quarterly reports, and considering two severance applications.

• Public meeting on McKenzie Drain engineer's report; By-Law 2022-59 to provisionally adopt the report
• By-Law 2022-58 to appoint Community Emergency Management Coordinators (CEMC)
• By-Law 2022-60 to adopt Electronic Monitoring Policy (HR-4.9)
• By-Law 2022-61 to authorize library lease agreements with Elgin County for Rodney and West Lorne libraries
• Council grant of $2,54.78 to West Lorne Lawn Bowling Club (amount as listed)

Council approved the 2021 audited financial statements, adopted an electronic monitoring policy, and authorized library lease renewals for Rodney and West Lorne. They also received the McKenzie Drain engineers report and initiated the tender process for reconstruction. Two severance applications were recommended for approval to Elgin County.

• Approved 2021 audited financial statements (carried)
• Received McKenzie Drain engineers report and authorized tender process (carried)
• Approved $2,524.78 grant to West Lorne Lawn Bowling Club (carried)
• Adopted Electronic Monitoring Policy (carried)
• Approved Rodney and West Lorne library lease agreements (carried)
• Recommended approval of severance E59-22 at 24397 Argyle Line (carried)
• Recommended approval of severance E65-22 at 22576 Queens Line (carried)
• Appointed Community Emergency Management Coordinator (carried)

Bo Horvat Community Centre Board of Management

The West Elgin Community Centre Board of Management is meeting to handle routine business, including adopting the agenda and minutes, and receiving financials. They will also consider adopting a proposed Code of Conduct for arena users and entering into a concession stand agreement with Brenda Palmer at $300 per month plus taxes. Updates from the skating club, minor hockey, and staff operations are also on the agenda.

• Adoption of proposed Code of Conduct for arena users and posting it in visible areas
• Concession stand agreement with Brenda Palmer at $300/month plus taxes
• Receive financials as of August 31, 2022
• Draft arena schedule and staff reports
• Updates from skating club and minor hockey

The West Elgin Community Centre Board of Management adopted a Code of Conduct for arena users and directed staff to post it in visible areas. The board also approved a concession stand lease agreement with Brenda Palmer at $300 per month plus taxes. Financials as of August 31, 2022, were received. No other substantive decisions were made.

• Adopted proposed Code of Conduct for arena users (carried)
• Directed staff to post Code of Conduct in visible areas of the arena (carried)
• Approved concession stand lease agreement with Brenda Palmer at $300/month plus taxes (carried)
• Received financials as of August 31, 2022 (carried)

Council Meeting

West Elgin Council is meeting to decide on several contracts and agreements, including a recycling collection transition, a site plan for an 18-unit apartment, by-law enforcement services, and shared IT support. They will also consider a severance recommendation, committee appointments, and a payment of $627,339.62.

• Authorize staff to negotiate recycling collection agreement with Circular Materials for 2023-2026 transition
• Site plan agreement for 18-unit apartment at 177 Victoria Street, Rodney (Falkins Properties Inc.)
• By-law enforcement services agreement with Tenet Services Inc.
• Shared IT support agreement with Dutton Dunwich, Southwold, and Malahide
• Payment voucher #8 for $627,339.62

West Elgin Council approved several agreements and by-laws, including authorizing staff to negotiate a master service agreement with Circular Materials for recycling collection during the 2023-2026 transition, approving a site plan agreement for an 18-unit apartment at 177 Victoria Street, entering into a by-law enforcement services agreement with Tenet Services, and authorizing a shared IT support agreement with neighboring municipalities. Council also recommended approval of a severance application (E60-22) to Elgin County and endorsed appointments to the Joint Elgin Compliance Audit Committee.

• Authorized staff to negotiate master service agreement with Circular Materials for recycling collection (2022-304)
• Recommended approval of severance application E60-22 to Elgin County (2022-305)
• Approved site plan agreement for 18-unit apartment at 177 Victoria Street (2022-306)
• Endorsed appointments to Joint Elgin Compliance Audit Committee (2022-307)
• Approved by-law enforcement services agreement with Tenet Services (2022-309)
• Authorized shared IT support agreement with Dutton Dunwich, Southwold, Malahide (2022-310)
• Approved waiver of $711.90 fees for West Elgin Community Health Centre Children's Fitness Program (2022-312)
• Approved payment voucher #8 totaling $627,339.62 (2022-311)

Bo Horvat Community Centre Board of Management

The West Elgin Community Centre Board of Management is meeting to adopt the agenda and previous minutes, receive financial reports as of July 31, 2022, and hear staff reports on arena advertising and 2022 capital projects. All items are for information or routine approval; no major decisions are listed.

• Receive financials as of July 31, 2022
• Receive report on arena advertising (2022-61)
• Receive report on 2022 capital projects (2022-60)
• Adopt minutes of June 8, 2022 meeting

The West Elgin Community Centre Board of Management approved two capital project contracts: roof painting by HD Painting Ltd. for $21,395 and new eavestrough/downspout installation by Machado's General Contracting for $15,300. The board also received financials for July 31, 2022, and heard updates on the West Lorne Skating Club board resignations and West Lorne Minor Hockey registration of 134 children.

• Adopted agenda as presented
• Adopted minutes of June 8, 2022
• Received financials as of July 31, 2022
• Approved roof painting quote from HD Painting Ltd. for $21,395 plus taxes
• Approved eavestrough and downspout quote from Machado's General Contracting for $15,300 plus taxes
• Authorized Manager of Operations to enter into agreements with both contractors

Tri County Water Board

The Tri-County Water Board of Management is meeting electronically to adopt its agenda and minutes, receive financial statements, and consider staff reports. The main decisions are approving the 2023 budget and setting the water rate for the Tri-County Drinking Water Primary System at $1.17 as of July 1, 2023.

• Approve 2021 audited financial statements
• Receive financials as of June 30, 2022
• Receive Q2 2022 operations report for Tri-County Drinking Water System
• Approve 2023 budget (draft)
• Set water rate at $1.17 for Tri-County Drinking Water Primary System effective July 1, 2023

Committee of Adjustment

The West Elgin Committee of Adjustment is holding a public meeting to consider a minor variance application for property owned by Greg Howse at 192 Main Street, West Lorne. The application seeks to recognize an existing unenclosed open deck and porch on a semi-detached unit by increasing permitted lot coverage from 30% to 34%. The committee will receive a planner's report, hear comments from the applicant and public, and then vote on whether to grant the variance.

• Minor variance D13 02-2022 for 192 Main Street, West Lorne, to increase lot coverage from 30% to 34%
• Application by Greg Howse for existing unenclosed open deck and porch
• Public meeting with opportunity for comments and questions
• Decision recommendation includes condition to confirm porch meets Building Code

Council Meeting

West Elgin Council is holding a public meeting to hear comments on a proposed zoning by-law amendment for 26661 Silver Clay Line, which would rezone the retained farmland from General Agricultural (A1) to Agricultural (A2) and the severed surplus farm dwelling parcel to Rural Residential (RR). The Council will also consider several staff reports, including a recommendation to approve the pre-budget purchase of six sets of bunker gear for $17,628.00 plus taxes, and a recommendation to extend the Elgin OPP contract until December 31, 2023. Other items include approving a new full-time Chief Building Official position, a transit bus purchase recommendation, and a payment voucher of $1,818,527.88.

• Public hearing and proposed by-law to rezone 26661 Silver Clay Line (A1 to A2 and RR)
• Approval of $17,628.00 (plus taxes) for six sets of bunker gear from A.J Stone
• Extension of Elgin OPP contract until December 31, 2023
• Approval of new full-time Chief Building Official position and revised 2022 remuneration schedule
• Payment voucher #7 for $1,818,527.88 for General, Road, Water, and Arena accounts

West Elgin Council approved the rezoning of 26661 Silver Clay Line from General Agricultural (A1) to Agricultural (A2) and Rural Residential (RR), awarded the Flemming Drain contract to Gillier Drainage Inc. for $68,670, approved the pre-budget order of six sets of bunker gear for $17,628, and approved the creation of a new full-time Chief Building Official position. Council also approved the extension of the Elgin OPP contract until December 31, 2023, and the purchase of a new transit bus from Girardin Ontario AGI.

• Approved rezoning of 26661 Silver Clay Line from A1 to A2 and RR (Resolution 2022-273)
• Awarded Flemming Drain contract to Gillier Drainage Inc. for $68,670 plus taxes (Resolution 2022-280)
• Approved pre-budget order of six sets of bunker gear from A.J Stone for $17,628 plus taxes (Resolution 2022-282)
• Approved extension of Elgin OPP contract until December 31, 2023 (Resolution 2022-284)
• Approved new full-time Chief Building Official position and revised 2022 remuneration schedule (Resolution 2022-285)
• Approved transit bus purchase from Girardin Ontario AGI with optional 10% increase (Resolution 2022-286)
• Approved payment voucher #7 for $1,818,527.88 (Resolution 2022-287)
• Approved plaque installation by West Lorne Horticultural Society (Resolution 2022-290)

Four Counties Transit Committee

The Four Counties Transportation Services Committee is meeting to review the results of a request for proposals for a new transit bus. The committee will consider recommending that West Elgin council award the contract to Girardin Ontario AGI for $115,900 plus taxes. The meeting is being held electronically due to COVID-19.

• Recommendation to award transit bus contract to Girardin Ontario AGI for $115,900 plus taxes
• Review of RFP results and scoring sheets from evaluators Jana and Magda
• Proposals received from Girardin and Overland (three submissions)
• Meeting held as hybrid at West Elgin Community Complex, 160 Main Street, West Lorne

Council Meeting

West Elgin Council is meeting to decide on several operational and financial items, including approving a $21,493.20 payment for the West Lorne Sanitary Sewer Study, redirecting $800,000 from lagoon dredging to mechanical upgrades at the Rodney Wastewater Treatment Plant, and eliminating large item collection in 2023. Council will also consider a new service agreement with the Lower Thames Valley Conservation Authority, amendments to the procedural by-law, and a tax ratio by-law for 2022.

• Approve $21,493.20 payment to Spriet Associates for West Lorne Sanitary Sewer Study
• Redirect $800,000 from lagoon dredging to Rodney Wastewater Treatment Plant mechanical upgrades
• Eliminate large item collection in 2023, replace with free large item week at landfill
• Approve service agreement/MOU with Lower Thames Valley Conservation Authority, adding LTVCA fee to planning applications July 1, 2022
• Adopt By-law 2022-40 setting tax ratios and levying taxes for 2022

West Elgin Council approved transferring $800,000 from lagoon dredging to mechanical upgrades for the Rodney Wastewater Treatment Plant, with dredging costs to be covered by 2022 OCIF funding. Council also approved a $21,493.20 payment for the West Lorne Sanitary Sewer Study, eliminated large item collection starting 2023 in favor of free spring/fall landfill weeks, and approved several by-laws including tax ratios and a planning agreement with LTVCA.

• Approved $800,000 transfer to Rodney WWTP mechanical upgrades (carried)
• Approved $21,493.20 payment to Spriet Associates for sewer study (carried)
• Eliminated large item collection, replaced with free landfill weeks (carried)
• Approved LTVCA planning service agreement and fee amendment (carried)
• Approved 2022 tax ratio by-law 2022-40 (carried)
• Approved $500 grant for Port Glasgow Dance Hall 100th anniversary (carried)
• Approved $75 grant for Youth Lawn Bowling Nights (carried)
• Approved noise exemption for fireworks at 116 Angelo Dr (carried)

Recreation Committee

This agenda for the West Elgin Recreation Committee meeting on June 15, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

Court of Revision

The Court of Revision will meet to discuss the Axford Drain. The body is scheduled to review a report by Spriet & Associates Engineering Limited dated February 28, 2022, and decide on the Schedule of Assessments for the drain.

• Review of Axford Drain Report
• Decision on the Schedule of Assessments for the Axford Municipal Drain

Committee of Adjustment

The West Elgin Committee of Adjustment is holding a public meeting to consider one minor variance application. The applicant, Nadine and Shaun Vickers, seeks permission to build a detached garage at 177 Maple Street, West Lorne, which would require exceeding the zoning by-law's accessory building lot coverage limit. The committee will hear comments and then decide whether to grant the variance.

• Minor variance application D13 01-2022 for 177 Maple Street, West Lorne
• Request to increase accessory building lot coverage from 10% to 10.33%
• Proposed new detached garage of 83.61 square metres (900 square feet)
• Relief from Section 4.1(f) of Zoning By-law 2015-36
• Public meeting held at West Elgin Community Complex, 160 Main Street, West Lorne

Council Meeting

Council recommended approval of two severance applications to Elgin County, passed by-laws for the Flemming and Axford drains, and directed staff to review planning processes under Bill 109. It also authorized payment of $780,758.54 in accounts and directed termination of a seasonal trailer lease agreement in closed session.

• Recommended approval of severance File E33-22 (Silver Clay Line) to Elgin County (carried)
• Recommended approval of severance File E48-22 (157 and 161 Jane Street) to Elgin County (carried)
• Directed staff to review Official Plan, Zoning By-law, and Site Plan Control processes under Bill 109 (carried)
• Passed By-law 2022-27 for the Flemming Drain (carried)
• Passed By-law 2022-28 for the Axford Drain (carried)
• Authorized payment of $780,758.54 for General, Road, Water, and Arena accounts (carried)
• Directed staff to terminate a Seasonal Trailer Lease Agreement for lots identified in closed session (carried)

Bo Horvat Community Centre Board of Management

The West Elgin Community Centre Board of Management is meeting to adopt minutes, receive financials as of May 31, 2022, and consider a staff report on ice allocation for the 2022-2023 season. The board will vote on amending the Seasonal Ice User Policy to require seasonal users to submit requested time blocks by July 15 each year.

• Amend Seasonal Ice User Policy to add July 15 deadline for seasonal allocation requests
• Receive financials as of May 31, 2022
• Adopt minutes of April 13, 2022
• Ice allocation report for 2022-2023 season from Emily Jocius, Operations and Community Services Coordinator

The board received the financials as of May 31, 2022, and adopted the agenda and previous minutes. It amended the Seasonal Ice User Policy to require all seasonal users to submit requested time blocks for the upcoming season no later than July 15 of each calendar year. The board also discussed updates from user groups, including the West Elgin Skate Club and West Lorne Minor Hockey, but took no other formal decisions.

• Adopted agenda as presented
• Adopted minutes of April 13, 2022
• Received financials as of May 31, 2022
• Amended Seasonal Ice User Policy: added 'Seasonal Allocation Requests Due Dates' requiring submissions by July 15 each year

Four Counties Transit Committee

The Four Counties Transportation Services Committee is meeting electronically to handle routine business: adopting the agenda, approving prior minutes, and disclosing interests. The main substantive items are reviewing new transit bus requests for proposals and striking a small working group of up to 4 people to review submitted proposals.

• New Transit Bus Requests for Proposal with attachments Transit Bus.pdf and Transit Bus Options.pdf
• Proposal Review Working Group of not more than 4 people to be struck
• Approval of post-meeting minutes from May 16, 2022

Council Meeting

West Elgin Council is holding three public meetings to hear comments on rezoning applications: 196 Ridge Street for a 22-unit townhouse development, Thomson Line for a single dwelling, and the southwest corner of Graham and Jane Streets for townhouses. Council will also consider awarding contracts for Blacks Road bridge and culvert work, approving a land transfer, and other administrative items.

• Public meeting and potential approval of rezoning at 196 Ridge Street from R1-H-1 to R3-2 for a 22-unit townhouse development
• Public meeting and staff recommendation to refuse rezoning on Thomson Line from A2 to A1
• Public meeting and potential approval of rezoning at Graham and Jane Streets from OS to R3 for townhouses
• Award Blacks Road Bridge Rehabilitation to Theo Vandenberk Construction Inc. for $446,190.00 plus taxes
• Award Culvert No. 6 Replacement to Theo Vandenberk Construction Inc. for $400,238.00 plus taxes

West Elgin Council approved rezoning at 196 Ridge Street for a 22-unit townhouse development, refused rezoning on Thomson Line, and approved rezoning at Graham and Jane Streets with a holding provision for public site plan review. Council also awarded contracts for Blacks Road Bridge rehabilitation and Culvert No. 6 replacement, and approved several other administrative items.

• Approved rezoning at 196 Ridge Street from R1-H-1 to R3-2 for 22-unit townhouse development (Resolution 2022-204)
• Refused rezoning on Thomson Line (Part of Lot 6, Concession 10) (Resolution 2022-208)
• Approved rezoning at Graham and Jane Streets from OS to R3-H-8 with holding provision for public site plan process (Resolution 2022-212)
• Awarded Blacks Road Bridge Rehabilitation contract to Theo Vandenberk Construction Inc. for $446,190.00 plus taxes (Resolution 2022-215)
• Awarded Culvert No. 6 Replacement contract to Theo Vandenberk Construction Inc. for $400,238.00 plus taxes (Resolution 2022-215)
• Approved single source sale of surplus lands (Part of Lot 64, Plan 199, Parts 2 and 3) to Arvai Developments Inc. (Resolution 2022-218)
• Approved Port Glasgow Yacht Club to pave marina ring road and borrow up to $130,000 from Breakwater Extension Reserve Fund (Resolution 2022-219)
• Waived fees for COVID-19 vaccination clinics at all municipal facilities (Resolution 2022-223)

Recreation Committee

The committee will review several staff reports regarding community services. These include updates on Canada Day preparations, a recap of Mental Health Resource Week, and general operational and recreational inquiries.

• Canada Day Update 2022 report
• Mental Health Resource Week Recap report
• Operational Update May 2022 report
• Recreational Inquiries report

Four Counties Transit Committee

The Four Counties Transportation Services Committee directed staff to prepare a Request for Tender for a new transit bus with specified features, including capacity for 14 passengers and up to three wheelchairs, a rear camera, bench seating with cleanable material, driver air support seating, a wheelchair lift, and a low-step entrance. Optional features such as an overhead luggage rack, passenger speaker system, driver GPS, dash camera, and walker storage were to be considered depending on cost. The decision was carried unanimously.

• Directed staff to prepare Request for Tender for new bus with specified features (carried)
• Specified 14-passenger bus with capacity for up to three wheelchairs
• Required rear camera, bench seating with cleanable material, driver air support seating, wheelchair lift, and low-step entrance
• Listed optional features (overhead luggage rack, passenger speaker system, driver GPS, dash camera, walker storage) to be considered based on cost

Council Meeting

West Elgin Council is holding public meetings under the Drainage Act and Planning Act, and will consider several by-laws including a rezoning for a drive-in restaurant, an interim control by-law on large-scale renewable energy, and a fire dispatch agreement. The meeting also includes routine reports on water, wastewater, building, fire, and planning activities, as well as a request to waive fees for a Tai-Chi group.

• Rezoning of 0.32 ha at Graham and Monroe Streets from Open Space to C1-3 to permit a drive-in restaurant
• Interim control by-law to prohibit new large-scale renewable energy facilities for up to one year
• By-law 2022-29 authorizing Fire Dispatch Agreement with Town of Tillsonburg
• By-laws 2022-27 and 2022-28 provisionally adopting Flemming and Axford Drain reports
• Payment Voucher #5 for $234,611.96

West Elgin Council approved a zoning by-law amendment to rezone the northwest corner of Graham and Monroe Street in West Lorne from Open Space to Village Core Special Use Regulation 3 (C1-3) to permit a drive-in restaurant, despite public opposition. Council also provisionally adopted engineers' reports for the Flemming and Axford drains, approved an interim control by-law prohibiting new large-scale renewable energy facilities for up to one year, and adopted several other policies and agreements.

• Approved rezoning at Graham and Monroe for drive-in restaurant (By-law 2022-32)
• Provisionally adopted Flemming Drain reconstruction report (By-law 2022-27)
• Provisionally adopted Axford Drain assessment schedule update (By-law 2022-28)
• Approved interim control by-law prohibiting new large-scale renewable energy facilities for up to one year (By-law 2022-30)
• Approved Fire Dispatch Agreement with Tillsonburg (By-law 2022-29)
• Adopted Right to Disconnect Policy (By-law 2022-31)
• Approved temporary road closures for Rodney Night Market and Twoonie Tuesday
• Approved $234,611.96 in accounts payable

Council Meeting

West Elgin Council approved three rezoning applications, changing properties at 22034 Downie Line, 25597 Stalker Line, and 20183 Marsh Line from General Agricultural (A1) to Agricultural (A2) and Restricted Agricultural (A3) zones. The council also passed by-laws to implement these changes, repealed the Vaccination Verification Policy, and approved several fee waivers for community groups. All decisions were carried unanimously, with one abstention on the Stalker Line by-law.

• Approved rezoning of 22034 Downie Line from A1 to A2/A3 (Resolution 2022-135)
• Approved rezoning of 25597 Stalker Line from A1 to A2/A3 (Resolution 2022-139)
• Approved rezoning of 20183 Marsh Line from A1 to A2/A3 (Resolution 2022-143)
• Passed By-Law 2022-21 repealing Vaccination Verification Policy (Resolution 2022-152)
• Passed By-Law 2022-22 for rezoning 22034 Downie Line (Resolution 2022-153)
• Passed By-Law 2022-23 for rezoning 25597 Stalker Line, with Councillor Cammaert abstaining (Resolution 2022-154)
• Passed By-Law 2022-24 for rezoning 20183 Marsh Line (Resolution 2022-155)
• Approved fee waivers for Rodney Horticultural Society, WECHC Zumbini, and West Lorne Ladies Slo-Pitch (Resolutions 2022-147, 2022-149, 2022-150)

Recreation Committee

The West Elgin Recreation Committee is meeting to adopt minutes, receive operational updates, and make decisions on Canada Day 2022 events and a $25 donation to each organization providing mental health sessions. The agenda includes routine items like call to order, adoption of agenda, and disclosure of interests.

• Approve Canada Day 2022 events and planned expenses
• Approve $25 donation per mental health session organization from Recreation Programming budget
• Receive operational update for March-April 2022
• Adopt minutes of March 9, 2022 meeting
• Hear delegation from Youth Task Team member

Council Meeting

West Elgin Council is meeting to consider several routine items, including awarding tenders for dust suppressant and gravel, adopting a housekeeping zoning amendment, and approving a water and wastewater billing policy. The agenda also includes fee waiver requests, a closed session, and various reports and correspondence. No major policy decisions are expected beyond these administrative matters.

• Award dust suppressant tender to Eastern Oilfield Services Ltd. for $117,000 plus taxes
• Award gravel tender to Johnston Brothers Ltd. for $299,250 plus taxes
• Adopt By-Law 2022-18, housekeeping amendment to Zoning By-Law 2015-36
• Adopt By-Law 2022-19, Water and Wastewater Billing and Collection Policy
• Approve water fill station retrofit purchase up to $26,000 plus taxes

West Elgin Council approved the 2022 gravel tender to Johnston Brothers Ltd. for $299,250 plus taxes and the dust suppressant tender to Eastern Oilfield Services Ltd. for $117,000 plus taxes. Council also approved a housekeeping zoning by-law amendment, a water and wastewater billing collection policy, and several fee waivers for local groups. A notice of motion was carried directing staff to research land use policies and interim control measures regarding wind turbines.

• Approved 2022 gravel tender to Johnston Brothers Ltd. for $299,250 plus taxes
• Approved 2022 dust suppressant tender to Eastern Oilfield Services Ltd. for $117,000 plus taxes
• Approved zoning by-law amendment 2022 (housekeeping) as By-law 2022-18
• Approved Water and Wastewater Billing Collection Policy as By-law 2022-19
• Approved water fill station retrofit purchase up to $26,000 plus taxes
• Approved fee waivers for West Lorne Optimist Car Show, Rodney Horticultural Society, and Rodney Kiwanis
• Approved temporary closure of Furnival Road for Rodney Fire Fighters Association event
• Carried notice of motion directing staff to research wind turbine land use policies and interim control measures

Bo Horvat Community Centre Board of Management

The West Elgin Community Centre Board of Management is meeting to receive financial reports and staff updates, and to recommend a public skating sponsorship rate for 2022-2023. The board will also adopt minutes from its March 16, 2022 meeting. The main decision is a recommendation to set the sponsorship rate equal to the non-prime ice rental rate in the West Elgin Fees and Charges By-law.

• Recommendation to set public skating sponsorship rate equal to non-prime ice rental rate for 2022-2023
• Receive arena financials as of March 31, 2022
• Receive operational update from Emily Jocius, Operations and Community Services Coordinator
• Adopt minutes of March 16, 2022 meeting

The West Elgin Community Centre Board of Management received financials as of March 31, 2022, and discussed the COVID-19 budget reduction. The board recommended to the Municipal Councils of Dutton Dunwich and West Elgin that the public skating sponsorship rate be set equal to the non-prime ice rental rate, regardless of rental time. Operational updates were received, including minor hockey championship participation and the skating club's successful season with about 90 skaters.

• Adopted agenda as presented (carried)
• Adopted minutes of March 16, 2022 (carried)
• Received financials as of March 31, 2022 (carried)
• Recommended public skating sponsorship rate equal to non-prime ice rental rate (carried)
• Received operational update report (carried)
• Adjourned at 9:17 a.m. (carried)

Committee of the Whole

The Committee of the Whole will review a draft report regarding Official Plan policy directions. The committee is asked to provide direction and endorse the report.

• Draft Official Plan Policy Directions Report

The Committee of the Whole endorsed the New Official Plan Policy Directions Report, including amendments received from Council during the meeting. The endorsement followed a presentation by Dillon Consulting. No other substantive decisions were made.

• Endorsed New Official Plan Policy Directions Report with inclusions from Council (carried)

Special Council Meeting

West Elgin Council is holding a special electronic meeting to consider establishing a Rodney Legion Reserve Fund using $130,000 from the former Royal Canadian Legion, Rodney Branch 525. The fund would support projects for the Village of Rodney and West Elgin community, with disbursements requiring a recommendation from the Rodney Legion Working Group. The agenda also includes adoption of the agenda, disclosure of interests, a confirming by-law, and adjournment.

• Establish Rodney Legion Reserve Fund with $130,000 from former Royal Canadian Legion, Rodney Branch 525
• Disbursements require recommendation from Rodney Legion Working Group
• By-Law 2022-16 to confirm proceedings of the March 29, 2022 special meeting

Council established the Rodney Legion Reserve Fund using $130,000 from the former Royal Canadian Legion, Rodney Branch 525, for community projects, with disbursements requiring a recommendation from the Rodney Legion Working Group. Council also supported the installation of seven dusk-to-dawn lights by the Port Glasgow Yacht Club on municipal property, with no financial cost to the municipality. The meeting was procedural and adjourned at 1:15 p.m.

• Established Rodney Legion Reserve Fund with $130,000 (carried)
• Supported Port Glasgow Yacht Club lighting project with no municipal cost (carried)
• Adopted agenda (carried)
• Confirmed proceedings via By-law 2022-16 (carried)

Council Meeting

West Elgin Council meets to adopt the 2022 operating and capital budget and set 2022 water and wastewater rates. Council will also consider drainage assessment re-apportionments, support for two accessible parking spaces in Rodney, and receive several staff reports and correspondence items.

• By-Law 2022-13 adopting 2022 Operating and Capital Budget
• By-Law 2022-14 establishing 2022 water and wastewater rates, repealing By-Law 2021-32
• Approval of drainage assessment re-apportionment for Kruppe, Schweitzer and Hampton Drains (severance E67/21)
• Support for two accessible parking spaces on Moriah Street, east of Furnival Road, Rodney
• Payment Voucher #3A totaling $282,310.32 for General, Road, Water and Arena accounts

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend action on the Rodney Aldborough Agricultural Society grant request, the water and wastewater budgets, and the draft 2022 operating budget. The agenda includes recommendations for the grant and operating budget, but the specific amounts or decisions are not stated in the agenda text.

• Rodney Aldborough Agricultural Society grant request update
• Water and Sewage Budget - March 10, 2022
• Draft 2022 Operating Budget - March 8, 2022

Bo Horvat Community Centre Board of Management

The agenda for the Bo Horvat Community Centre Board of Management meeting on 2022-03-09 contains only boilerplate and embedded content placeholders, with no listed agenda items, decisions, or discussion topics. The document provides no substantive information for residents.

The West Elgin Community Centre Board of Management approved the cleaning of the arena boards at a cost of $975 plus travel charges and applicable taxes. The board also received the arena financials as of February 28, 2022, and an operational update noting the ice season ends March 27. No other substantive decisions were made; the meeting was largely procedural.

• Approved arena board cleaning at $975 plus travel and taxes (carried)
• Received arena financials as of February 28, 2022 (carried)
• Adopted agenda as presented (carried)
• Adopted minutes of February 9, 2022 (carried)

Recreation Committee

The West Elgin Recreation Committee is meeting electronically to receive several staff reports from Operations and Community Services Coordinator Emily Jocius, including updates on recreation activities, an outdoor activity challenge, Mental Health Resource Week, and a sports literacy program. The committee will also review the 2022-2023 recreation work plan. The agenda is largely procedural, with no public hearings or major financial decisions listed.

• Receive March Recreation Update report
• Receive Outdoor Activity Challenge report
• Receive Mental Health Resource Week update
• Receive Sports Literacy Program update
• Review 2022-2023 Recreation Committee Work Plan

Council Meeting

West Elgin Council will hold a public meeting and consider a zoning by-law amendment for 21934 Johnston Line, rezoning farmland and a surplus dwelling parcel. They will also consider adopting a policy on use of municipal resources during elections, and receive reports on youth recreation, coyote control, and council remuneration. The meeting includes routine approvals of minutes, accounts, and a confirming by-law.

• Public hearing and proposed by-law to rezone 21934 Johnston Line from A1 to A2 and A3-6, reducing minimum lot frontage from 30m to 19.6m
• By-law 2022-08 to adopt Policy CO-2.1 on use of municipal resources during an election
• Payment voucher #2A for $688,474.13 covering general, road, water, and arena accounts
• Report on Youth Task Team request to join West Elgin Recreation Committee
• Report on coyote population control and related provincial guidelines

Council approved a zoning by-law amendment for 21934 Johnston Line, changing it from General Agricultural (A1) to Agricultural (A2) and Restricted Agricultural Site-Specific Provision 6 (A3-6), with a reduced minimum lot frontage of 19.6 metres. Council also adopted a policy on the use of municipal resources during elections, approved a payment voucher of $688,474.13, and directed staff to disconnect water services for customers more than 90 days in arrears. A resolution requesting the dissolution of the Ontario Land Tribunal was carried.

• Approved rezoning of 21934 Johnston Line from A1 to A2 and A3-6 (carried)
• Adopted By-Law 2022-08, Use of Municipal Resources During an Election Policy (carried)
• Approved Payment Voucher #2A for $688,474.13 (carried)
• Approved waiver of fees for Rodney Carpet Bowlers and Shuffle Boarders for 2022 (carried)
• Directed staff to disconnect water services for customers 90+ days in arrears (carried)
• Requested Ontario government to dissolve the Ontario Land Tribunal (carried)
• Appointed one voting and one non-voting member to represent Youth Task Team on Recreation Committee (carried)

Recreation Committee

The committee is reviewing several staff reports regarding upcoming community initiatives. Discussions include a new recreation work plan based on survey results, mental health resource week, and a sports literacy program.

• Approval of Mental Health Week resource week
• Creation of a 2022-2023 Recreation Programs work plan based on survey results
• Support for a new Sports Literacy Program
• Information report regarding Canada Day 2022 event planning

The Recreation Committee approved a blended mental health resource week for May 2-8, 2022, and received reports on a recreation work plan, sports literacy program, and Canada Day planning. The work plan will be a continual document with goals for the next 3-6 months, including an outdoor activity challenge, sport literacy program, and mental health week. No other substantive decisions were made.

• Approved blended mental health resource week (carried)
• Approved continual development of 2022-2023 recreation work plan (carried)
• Supported new sports literacy program (carried)
• Received Canada Day planning report for information (carried)

Four Counties Transit Committee

The Four Counties Transportation Services Committee is meeting electronically to handle routine business: approving the agenda and prior minutes, receiving financial reports as of January 31, 2022, and discussing a new bus purchase. The meeting also includes welcoming a new member from Southwest Middlesex.

• New bus purchase discussion (attachment: RE_ New Bus Purchase.pdf)
• Receive financials as of January 31, 2022
• Approve minutes of January 10, 2022
• Welcome Mark McGill (Southwest Middlesex appointee)

The Four Counties Transportation Services Committee approved a motion directing staff to return with a cost report on a 16-passenger bus to replace the existing transit bus. The committee also received financials as of January 31, 2022, and discussed ridership and bus purchase considerations, including vehicle size, driver licensing, and lift vs. ramp options. No final purchase decision was made.

• Approved agenda as presented
• Approved minutes of January 10, 2022
• Received financials as of January 31, 2022
• Directed staff to report on cost of a 16-passenger bus replacement

Council Meeting

West Elgin Council will hold a public meeting to consider rezoning 177 Victoria Street in Rodney from Institutional to Residential Third Density with a site-specific provision to allow an 18-unit apartment conversion and a reduced side yard width. Council will not decide at the public meeting; a final by-law will be considered later in the same meeting. The agenda also includes routine approvals of grants, minutes, accounts, and several by-laws, including the interim tax levy and a Municipal Modernization Program agreement.

• Public meeting and by-law (2022-06) to rezone 177 Victoria Street, Rodney from Institutional (I) to Residential Third Density Site-Specific Provision 2 (R3-2), reducing side yard width from 7.5m to 6.5m for an 18-unit apartment building
• Approval of 2022 Council Grants: Tryconnell Heritage Society $1,000, West Lorne Horticultural Society $1,000 plus arena fee waiver, West Lorne Legion $3,000, West Lorne Optimist $2,000, West Elgin Community Health Centre fee waiver
• Payment Voucher #2 totaling $428,580.53 for General, Road, Water and Arena accounts
• By-law 2022-04: Interim Tax Levy for 2022
• By-law 2022-05: Municipal Modernization Program Intake 3 Transfer Payment Agreement with Ontario

Council approved the rezoning of 177 Victoria Street from Institutional (I) to Residential Third Density Site-Specific Provision 2 (R3-2), with a reduced side yard width. They also approved several 2022 council grants, including funds for the West Lorne Legion and West Lorne Optimist. Staff were directed to bring forward a water billing policy by-law. All decisions were carried unanimously.

• Approved rezoning of 177 Victoria Street to R3-2 with reduced side yard (carried)
• Approved 2022 council grants totaling $7,000 plus fee waivers (carried)
• Directed staff to bring forward water billing policy by-law (carried)
• Appointed Richard Leatham to LTCVA Board until 2023 AGM (carried)
• Authorized payment voucher #2 for $428,580.53 (carried)
• Passed interim tax levy by-law 2022-04 (carried)
• Passed Municipal Modernization Program agreement by-law 2022-05 (carried)
• Passed zoning amendment by-law 2022-06 for 177 Victoria Street (carried)

Bo Horvat Community Centre Board of Management

The West Elgin Community Centre Board of Management is meeting electronically to adopt the agenda and minutes from January 12, 2022, and to receive an operational and COVID-19 update from staff. No decisions on new business are listed; the agenda is largely procedural.

• Adoption of January 12, 2022 meeting minutes
• Receive Operational and Covid-19 Update report from Operations and Community Services Coordinator

Committee of the Whole

The Committee of the Whole is meeting to discuss the 2022 operating and capital budgets for water and sewer services, as well as proposed water and sewer rates for the year. They will also consider several community grant requests and discuss reopening the recreation centre.

• 2022 water budget and forecast
• Rodney sewer budget and forecast
• West Lorne sewage budget
• Water and sewer rates for Rodney and West Lorne
• Grant requests from RAAS, Tryconnell Heritage Society, West Lorne Horticultural Society, West Lorne Legion, West Lorne Optimists, and West Elgin Community Health Centre

Council Meeting

West Elgin Council is meeting to receive staff reports and make recommendations on several items, including a consent application for the County of Elgin, a recreation survey, a grant partnership, and a school ice rental fee. The council will also consider a payment voucher of $271,423.24 and a by-law to confirm the meeting's proceedings.

• Consent application E5-22: Council recommends approval to County of Elgin's Land Division Committee, subject to conditions.
• School ice rental rate: Endorse $55 plus taxes per non-prime time rental for schools in Dutton Dunwich and West Elgin.
• Payment Voucher #1A: $271,423.24 for General, Road, Water and Arena accounts.
• TVDSB Trustee Distribution: Support 2022-2026 trustee distribution and send advocacy letters.
• Celebration and Commemoration Reopening Fund Grant: Support partnership with Dutton Dunwich for COVID-19 Community Kindness grant.

West Elgin Council approved a consent application recommendation to the County, endorsed a new school ice rental rate, approved a road closure for an Optimists event, and authorized $271,423.24 in payments. Council also supported a TVDSB trustee distribution plan and directed staff to send advocacy letters.

• Recommended approval of consent application E5-22 to County of Elgin (carried)
• Endorsed school ice rental rate of $55 plus taxes for non-prime time (carried)
• Approved Marsh Line closure from Graham Road to Kerr Road on May 8, 2022, 9-11 am (carried)
• Authorized payment voucher #1A totaling $271,423.24 (carried)
• Supported TVDSB trustee distribution for 2022-2026 and directed advocacy letters (carried)
• Received recreation survey results for information (carried)
• Supported partnership with Dutton Dunwich for Celebration and Commemoration Program Grant (carried)

Tri County Water Board

The Tri-County Water Board is meeting electronically to adopt the agenda and minutes, and to receive reports from OCWA on operations and a pH pilot project. They will also consider adopting a contingency plan and communications protocol for unsafe water, and receive year-end financials. The meeting is largely routine, with decisions on the OCWA coloured water proposal and cyber insurance to be discussed under business arising.

• OCWA Coloured Water Proposal (TriCounty Coloured Water Proposal_15Oct2021.pdf)
• Cyber Insurance (Cyber Insurance.pdf)
• OCWA Fourth Quarter Operations Report (6634 Operations Report Q4 2021.pdf)
• Report on PH Pilot Project – direction to continue and seek MECP authorization
• Adoption of Contingency Plan and Communications Protocols for unsafe water

Committee of the Whole

The West Elgin Committee of the Whole is meeting to receive a presentation on the draft 2022 budget and the 2022 capital plan forecast. No decisions are listed on the agenda; the items are for discussion only. The meeting is procedural, with adoption of the agenda and adjournment as the only formal actions.

• Presentation on Draft 2022 Budget
• 2022 Capital Plan Forecast

The Committee of the Whole received a presentation on the draft 2022 budget, which currently includes a 2.36% tax rate increase. No formal decisions were made on the budget; instead, staff were directed to return on February 3, 2022, with information on water and sewer rate changes and a list of municipally managed cemeteries.

• Adopted meeting agenda as circulated
• Directed staff to report on water and sewer rate changes at Feb 3 meeting
• Directed staff to provide list of municipally managed cemeteries at Feb 3 meeting

Recreation Committee

This agenda for the West Elgin Recreation Committee meeting on January 19, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

The committee gave verbal direction for staff to partner with Dutton Dunwich on a reopening grant and to report to council with a recommendation. It also received updates on COVID-19 closures, the 2022 draft budget, and survey results, and discussed an outdoor ice rink request. No formal votes were taken on these items.

• Adopted agenda as circulated (carried)
• Adopted December 15, 2021 minutes (carried)
• Received recreation update on COVID-19 closures (carried)
• Received 2022 draft budget highlights (carried)
• Received recreation survey results (carried)
• Directed staff to partner with Dutton Dunwich on reopening grant (verbal direction)
• Discussed outdoor ice rink request; staff to report concerns to council (no formal action)
• Adjourned at 8:00 p.m. (carried)

Council Meeting

West Elgin Council is meeting to handle routine business including adopting minutes, receiving staff reports, and approving payments. Key decisions include awarding a $140,900 tender for the Krause Drain to McNally Excavating Ltd., considering a housekeeping amendment to the zoning by-law, and approving updates to the COVID-19 vaccination policy. The meeting also includes a Court of Revision under the Drainage Act and several by-law readings.

• Award Krause Drain tender to McNally Excavating Ltd. for $140,900 plus taxes
• Housekeeping amendment to Zoning By-law – authorization to proceed to public meeting
• Approve amendments to COVID-19 Vaccination Verification Policy
• Final reading of By-law 2021-71 for the Krause Drain
• Appoint Committee of Adjustment via By-law 2022-01

Council awarded the Krause Drain tender to the lowest bidder, McNally Excavating Ltd., in the amount of $140,900 plus taxes, and gave final reading to the associated by-law. Council also approved amendments to the COVID-19 vaccination verification policy, authorized a public meeting for a zoning by-law housekeeping amendment, and directed staff to explore an outdoor rink option for the 2022 budget.

• Awarded Krause Drain tender to McNally Excavating Ltd. for $140,900 plus taxes (carried)
• Approved amendments to HR 2.35 COVID-19 Vaccination Verification Policy (carried)
• Authorized administration to proceed with a statutory public meeting for zoning by-law housekeeping amendment (carried)
• Directed staff to explore outdoor rink options and report back during 2022 budget deliberations (carried)
• Reappointed Ida McCallum as community representative to Elgin Group Police Services Board (carried)
• Gave final reading to By-law 2021-71 for the Krause Drain (carried)
• Appointed Committee of Adjustment via By-law 2022-01 (carried)
• Approved payment voucher #1 totaling $2,206,095.88 (carried)

Court of Revision

The Court of Revision for the Krause Municipal Drain is meeting to hear and decide on any appeals to the drain's assessment schedule. No written appeals or comments were received, but late appeals and landowner questions may be considered. The court is expected to approve the assessment schedule as prepared by Spriet & Associates Engineering Limited.

• No written appeals received for Krause Drain
• No comments received on the drain assessment
• Possible late appeals and landowner questions
• Recommendation to approve Schedule of Assessment for Krause Drain
• Meeting held electronically due to Reopening Ontario Act, 2020

Bo Horvat Community Centre Board of Management

This agenda for the Bo Horvat Community Centre Board of Management meeting on January 12, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content for residents.

The West Elgin Community Centre Board of Management approved the updated 2022 draft arena budget, which includes a 20% insurance increase and wage transfers. The board also established a $55.00 plus HST school rental rate for non-prime time ice, pending council approval, and updated the cost-sharing agreement with Dutton-Dunwich based on current registration numbers. The centre remains closed due to provincial COVID-19 restrictions.

• Approved updated 2022 draft arena budget (carried)
• Established school rental rate of $55.00 plus HST for non-prime time ice, pending council approval (carried)
• Updated cost sharing with Dutton-Dunwich using 2021/2022 numbers (carried)
• Received and filed financials as of December 31, 2021 (carried)
• Adopted agenda and minutes of December 15, 2021 (carried)