Neustadt public meetings in 2022

Council

West Grey council meets Dec. 20 to hear delegations, adopt minutes, and consider several staff reports and bylaws. Key items include a battery supply agreement with Raw Materials Company, delegating site plan control approval, and updates on provincial housing legislation (Bills 109 and 23). Council will also enter closed session to discuss a public appointment.

• Bylaw 100-2022: Battery Supply Agreement with Raw Materials Company Incorporated
• Bylaw 102-2022: Delegated Site Plan Control Approval
• Delegation from TC Energy on Ontario Pumped Storage project
• Request from Durham Trail Blazers for MOU on trail use
• Closed session on personal matters about public appointments

Council decided to bring household hazardous waste services in-house and approved a battery supply agreement with Raw Materials Company Incorporated. They also delegated site plan approval authority and appointed an alternate member to county council.

• Approved $35,325 from landfill reserves for a household hazardous waste mobile unit
• Approved battery supply agreement with Raw Materials Company Incorporated (Bylaw 100-2022)
• Approved delegation of Site Plan Control Approval (Bylaw 102-2022)
• Appointed Councillor Doug Hutchinson as alternate member of county council (2022-2026)
• Approved one-year mat storage at Normanby Arena for Special Olympics Ontario South Saugeen
• Approved Durham Agricultural Society's request to use Durham and District Community Centre
• Directed staff to execute MOU with Durham Trail Blazers for use of municipal road allowances
• Deferred Neustadt-Normanby-Carrick Agricultural Society donation request to 2023 budget

Special Council

This is a special council meeting of the Municipality of West Grey. The agenda includes a closed session for council orientation, a report from that session, and a bylaw to confirm the proceedings of council. No other substantive business is listed.

• Closed session regarding education/training of members on council orientation
• Bylaw 98-2022 to confirm the proceedings of council

Council met for a special session and approved a bylaw to confirm the proceedings of council. A closed session was held to discuss member education and training regarding council orientation, but no direction was provided.

• Approved Bylaw 98-2022 to confirm the proceedings of council (Carried)
• Discussed member education and training for council orientation in closed session; no direction provided

Special Council

This is a special council meeting of the Municipality of West Grey. The main item is a motion to go into closed session to discuss one matter regarding education or training of members respecting council orientation. The only other substantive item is a bylaw to confirm the proceedings of council.

• Closed session to consider council orientation training
• Bylaw 97-2022 to confirm the proceedings of council

Council passed Bylaw 97-2022 to confirm the proceedings of council. A closed session was held to discuss member education and training regarding council orientation, but no direction was provided.

• Approved Bylaw 97-2022 to confirm proceedings of council (Carried)
• Entered closed session to discuss council orientation training (Carried)

Council

West Grey council is meeting to handle routine business including adoption of minutes, committee reports, and correspondence. Key items requiring action include requests for support from the Elmwood Chamber of Commerce and Elmwood Community Centre Board, and a donation request from Grey County Farm Safety Association. Council will also consider staff reports on the 2023 meeting calendar, appointments, a CPI adjustment to the Hanover Fire Service Agreement, and the Normanby Landfill closure. Several bylaws are up for adoption, including appointing a Clerk and Deputy Fire Chief, and establishing the fire department.

• Bylaw 94-2022 to establish and regulate West Grey Fire Department
• Normanby Landfill Closure report
• Hanover Fire Service Agreement CPI adjustment
• Council appointments to agencies, boards, and committees for 2022-2026 term
• Elmwood community sign repair and Community Centre Board 2022 Capital requests

Council approved the 2023 meeting calendar and appointed members to several local agencies, boards, and committees for the 2022-2026 term. Financial decisions included a 2% CPI adjustment for the Hanover Fire Protection Service Agreement and a fund transfer for the Normanby Landfill closure. Council also passed several bylaws regarding municipal appointments and fire department regulation.

• Approved 2023 Council Meeting Calendar
• Appointed members to agencies, boards, and committees for 2022-2026 term
• Approved 2% adjustment for 2023 Hanover Fire Protection Service Agreement
• Approved transfer of up to $17,531 from landfill reserves for Normanby Landfill closure
• Approved installation of holiday lighting at Neustadt Arena / Ball Diamond
• Approved reallocation of capital funds to repair flooring at Elmwood Community Centre
• Deferred Elmwood community sign repair request to 2023 budget deliberations
• Passed Bylaws 92-2022, 93-2022, 94-2022, 95-2022, and 96-2022

Inaugural Council Meeting

This is the inaugural special council meeting for the Municipality of West Grey's 2022-2026 term. The agenda includes ceremonial items such as the council procession, O Canada, declarations of office, the mayor's inaugural address, and comments from council members. The only substantive item is a bylaw to confirm the proceedings of the council.

• Bylaw 91-2022 - Confirming the proceedings of council

The 2022-2026 council held its inaugural meeting to swear in members and deliver opening addresses. Council passed one bylaw to confirm the proceedings of council.

• Approved Bylaw 91-2022 to confirm the proceedings of council (Carried)

Special Council

This is a Special Council meeting for Neustadt, ON on November 1, 2022. The agenda contains only procedural boilerplate and embedded content placeholders, with no specific items, decisions, or discussions listed.

Special Council

This is a special council meeting of the Municipality of West Grey, held virtually, with the main item being a motion to enter closed session to receive solicitor-client privileged advice. The closed session will include CAO Johnston, Clerk Eckenswiller, Manager of Planning and Development Spencer, CBO Schipprack, and solicitor Mr. Leo Longo. No other substantive business is on the agenda.

• Closed session for solicitor-client privileged advice
• Attendance by CAO Johnston, Clerk Eckenswiller, Manager Spencer, CBO Schipprack, solicitor Leo Longo

Council entered a closed session to receive advice subject to solicitor-client privilege. A motion to waive notice to discuss personal matters about an identifiable individual was defeated.

• Approved motion to enter closed session for solicitor-client privilege (Resolution 428-2022)
• Defeated motion to waive notice to discuss personal matters about an identifiable individual (Resolution 429-2022)

Council

West Grey council meets to consider several bylaws, including assuming Forest Creek Estates roads, reducing speed on Side Road 5 NDR at Habermehl Lake, and authorizing a winter maintenance agreement with IMOS. They will also hear a year-end report from the Climate Action Advisory Committee and receive recommendations from various committees, including requests for 2023 budget items from the Ayton and Area Recreational Advisory Committee.

• Bylaw 87-2022 to assume Forest Creek Estates subdivision roads
• Bylaw 88-2022 to reduce speed on Side Road 5 NDR at Habermehl Lake
• Bylaw 89-2022 authorizing winter maintenance agreement with IMOS (Owen Sound Highway Maintenance Limited)
• Ayton committee requests up to $10,000 for kitchen renovations at Centennial Hall and $10,000 for children's swimming lessons
• Economic Development committee recommends adding a full-time Economic Development Officer

Council passed bylaws regarding professional development, road assumptions, and speed limits. They also authorized a winter maintenance agreement with Owen Sound Highway Maintenance Limited and approved funding for the Ayton village Christmas tree event.

• Approved Bylaw 46-2022 establishing a Conference, Seminar and Professional Development Policy
• Approved Bylaw 87-2022 to assume Forest Creek Estates subdivision roads into the municipal system
• Approved Bylaw 88-2022 to set a new motor vehicle speed limit on Side Road 5 NDR at Habermehl Lake
• Approved Bylaw 89-2022 for a winter maintenance agreement with Integrated Maintenance and Operations Services Inc.
• Approved funding from Ayton Recreation Fundraising Reserve for Christmas tree lighting activities
• Approved sale of Durham Girls Marching Band instruments at 50% of original purchase price
• Directed staff to send a letter to the premier opposing the Strong Mayors Building Homes Act
• Denied motion to declare council technology surplus

Council

West Grey Council meets on October 4, 2022, to handle a range of items including a delegation from the Durham Girls Alumni Band, several requests for financial support, and a proposal to proceed with Owen Sound Police Services costing. Council will also consider approving 2021 supplementary tax write-offs, a pilot project for electric vehicle charging stations, and multiple zoning bylaw amendments.

• Delegation from Durham Girls Alumni Band requesting instrument purchase
• Staff directed to proceed with Owen Sound Policing proposal
• Approval of 2021 supplementary taxes and write-offs totaling $43,347.67
• Six-month no-cost pilot for Level 2 EV charging stations
• Three zoning bylaw amendments (ELO, Candue Homes, 1000131831 Ontario Inc.)

Council voted unanimously to proceed with the Owen Sound Police Service costing proposal and directed staff to respond with the CAO's report. A motion to adopt a new budget process was defeated 3-4. Council also approved several zoning bylaw amendments, a no-cost EV charging pilot project, and $1,000 for the Durham Art Gallery.

• Approved Owen Sound Police Service costing proposal (7-0)
• Defeated notice of motion for new budget process (3-4)
• Approved $1,000 grant to Durham Art Gallery
• Approved no-cost pilot project for Level 2 EV charging stations
• Approved zoning bylaw amendments for ELO, Candue Homes, and 1000131831 Ontario Inc.
• Defeated building permit refund of $155.94
• Defeated waiver of rental fee for Centennial Hall
• Approved 2021 supplementary taxes and write-offs of $43,347.67

Committee of adjustment

The West Grey Committee of Adjustment will hold a public meeting to decide on three applications: a minor variance at 523055 Sideroad 6, and two consent-to-sever applications at 270 Queen Street South and 261/265 Durham Road East. The committee will also approve minutes from previous meetings. Decisions will be based on planner reports and public comments.

• Minor variance application A18.2022 by Dean and Julie Scantland at 523055 Sideroad 6, Glenelg
• Consent to sever application B12.2022 by Candue Homes 2020 Ltd at 270 Queen Street South, Durham
• Consent to sever application B14.2022 by Kari and Robert Elvidge at 261 and 265 Durham Road East
• Conditions for approvals include payment of outstanding taxes, entrance permits, zoning by-law amendments, and $500 parkland dedication fees
• Approval of minutes from August 8 and September 19, 2022 meetings

The Committee of Adjustment approved one minor variance and two consent to sever applications, each with conditions. The minor variance (A18.2022) for 523055 Sideroad 6 was approved. The consent to sever (B12.2022) for 270 Queen Street South was conditionally approved for Candue Homes 2020 Ltd. The consent to sever (B14.2022) for 261 and 265 Durham Road East was conditionally approved for Kari and Robert Elvidge. All decisions were carried unanimously.

• Approved minor variance A18.2022 for 523055 Sideroad 6 (carried)
• Approved consent to sever B12.2022 for 270 Queen Street South, with conditions including payment of taxes, entrance permit, zoning amendment fee, zoning by-law amendment, and $500 parkland fee (carried)
• Approved consent to sever B14.2022 for 261 and 265 Durham Road East, with conditions including payment of taxes, entrance permit, and $500 parkland fee (carried)
• Approved minutes of August 8, 2022 and September 19, 2022 (carried)

Public Meeting

This is a public meeting of the Municipality of West Grey to receive reports from Planner L. Spencer on two zoning amendment applications. Council will hear written and verbal comments before deciding whether to consider amending bylaws at future meetings. No final decisions are being made at this meeting.

• ZA17.2022 – 270 Queen Street South, application by Candue Homes 2020 Ltd.
• ZA18.2022 – 174393 Mulock Road, application by 1000131831 Ontario Inc.
• Grey County comments received for ZA18.2022
• Recommendation to receive planner reports and consider amending bylaws at future meetings

Council held a public meeting to review two zoning bylaw amendment applications (ZA17.2022 for 270 Queen Street South and ZA18.2022 for 174393 Mulock Road) but made no decisions. Both applications were received for consideration at future council meetings. The meeting was procedural only, with no votes on the amendments themselves.

• Received Planner Spencer's report on ZA17.2022 (270 Queen Street South) for future consideration (carried)
• Received Planner Spencer's report on ZA18.2022 (174393 Mulock Road) for future consideration (carried)
• Closed public meeting at 9:44 a.m. (carried)

Council

West Grey council meets virtually to hear a delegation about flooding on Saddler Street East, consider rescinding the Trailer License Bylaw, and discuss several other items including a winter road maintenance agreement and a request to rename a bridge. The agenda also includes routine items like building activity reports, committee appointments, and a motion to fly the Every Child Matters flag.

• Delegation on Saddler Street East flooding concerns by Kelly Kenny and Tanya Demers
• Motion to rescind Trailer License Bylaw 73-2016 and amending Bylaw 8-2018
• Connecting Link Agreement with Owen Sound Highway Maintenance Limited for 2022/2023 winter at $21,450.66 plus HST
• Motion to fly 'Every Child Matters Flag' for last week of September annually
• Bylaw 78-2022 for no demand for municipal services site plan agreement with Anderson

Council approved a $21,450.66 winter maintenance agreement with Owen Sound Highway Maintenance Limited for the 2022-2023 season. A procedural challenge to the mayor's chairing action was upheld 4-3. Council also deferred a motion to rescind the trailer license bylaw pending staff report, and approved flying the Every Child Matters flag annually.

• Approved $21,450.66 Connecting Link winter maintenance contract with Owen Sound Highway Maintenance (carried)
• Upheld challenge to mayor's assumption of chair (4-3)
• Deferred motion to rescind Trailer License Bylaw 73-2016 for staff report (7-0)
• Approved flying Every Child Matters flag last week of September annually (carried)
• Appointed Grey County Compliance Audit Committee for 2022-2026 term (carried)
• Received 2022 Q2 Building Activity report for information (carried)
• Deferred notice to record taxpayer-funded boards/committees on website to future agenda (carried)
• Approved closed sessions for land acquisition and solicitor-client advice (carried)

Committee of adjustment

The West Grey Committee of Adjustment will hold a public meeting to consider four minor variance applications and three consent-to-sever applications. The committee will receive planner reports and public comments before voting to approve or deny each application. The meeting is scheduled for September 19, 2022, at 1:00 p.m. in the West Grey municipal office and virtually via Zoom.

• Minor variance A14.2022 at 199381 Sideroad 30, Bentinck (Doherty)
• Minor variance A15.2022 at 6840 Highway 89, Normanby (Sandbrook)
• Minor variance A16.2022 at 313090 Highway 6, Normanby (Gandier)
• Minor variance A17.2022 at 615703 Hamilton Lane, Glenelg (Burns)
• Consent to sever B09.2022 and B10.2022 at 234330 Concession 2 WGR, Bentinck (Elo) and B13.2022 at 324166 The Glen Road, Glenelg (MacArthur)

The Committee of Adjustment approved four minor variance applications and two consent-to-sever applications, all with conditions. The decisions allow construction of accessory structures, a livestock facility, and creation of new rural parcels. No applications were denied or tabled.

• Approved minor variance A14.2022 for a 29 m² accessory garage at 199381 Sideroad 30, Unit 4 (carried)
• Approved minor variance A15.2022 for a 112 m² accessory structure at 6840 Highway 89 (carried)
• Approved minor variance A16.2022 for a 0.7 m side yard setback for a livestock facility at 313090 Highway 6 (carried)
• Approved minor variance A17.2022 for a reduced front yard setback of 10.7 m at 615703 Hamilton Lane (carried)
• Approved consent to sever B09.2022 and B10.2022 for two 0.8 ha rural parcels at 234330 Concession 2 WGR, subject to conditions including a holding provision (carried)
• Approved consent to sever B13.2022 for a 36.5 ha rural parcel at 324166 The Glen Road, subject to conditions including road widening (carried)

Public Meeting

This is a public meeting of the Municipality of West Grey to consider a zoning amendment application (ZA15.2022) for the property at 23430 Concession 2 WGR. The council will receive a planner's report and hear comments from council and the public. No final decision is expected at this meeting; the recommendation is to consider the by-law at a future meeting.

• Zoning amendment application ZA15.2022 for 23430 Concession 2 WGR
• Planner L. Spencer's report and recommendation to proceed to by-law readings at a future meeting
• Public and council comments on the application
• Virtual meeting via Zoom

Council received a planner's report and voted to consider a zoning bylaw amendment at a future meeting for two lot severances at 234330 Concession 2 WGR. No decision was made at this public meeting; the amendment will be presented for approval at a regular council meeting. The proposal would create two new non-farm rural lots from vacant land, with conditions including an Environmental Impact Study and a holding provision.

• Received Planner Spencer's report on ZA15.2022 (carried)
• Proceeded to consider 1st, 2nd, and 3rd reading of the zoning bylaw amendment at a future meeting (carried)
• Closed the public meeting at 9:21 a.m. (carried)

Special Council

This is a special council meeting of the Municipality of West Grey, held virtually on September 15, 2022. The agenda is largely procedural, with the main substantive item being a motion to enter closed session to discuss personal matters about an identifiable individual (including municipal or local board employees) and a proposed or pending acquisition or disposition of land. The meeting is expected to adjourn afterward, with the next meeting scheduled for September 20, 2022.

• Closed session to address personal matters about an identifiable individual, including municipal or local board employees
• Closed session to discuss proposed or pending acquisition or disposition of land by the municipality
• Meeting held virtually via Zoom and in person at 402813 Grey County Rd 4, Durham, ON

The meeting was entirely procedural, with no substantive decisions made in open session. Council voted unanimously to enter closed session to discuss personal matters about an identifiable individual and a proposed land acquisition or disposition. The meeting adjourned after the closed session without any public reports of decisions.

• Approved closed session resolution 355-2022 (carried unanimously)
• Adjourned meeting at 10:43 a.m. via resolution 356-2022 (carried unanimously)

Council

West Grey Council meets on September 6, 2022, to hear presentations on the Grey County Rockwood Terrace Campus of Care project, a policing services study by MNP, and a delegation from Wellington North about an outdoor pool. Council will also consider several bylaws, including a zoning amendment for Douglas Anderson, road naming in the Broos subdivision and Meadows Modular Home Park, and a motion to rescind the Trailer License Bylaw. Staff reports include a request to support a flood hazard mapping grant with up to $25,000 in matching funds, and a request for permission to apply for a minor variance.

• Presentation: Grey County Rockwood Terrace Campus of Care Project
• Presentation: MNP study and analysis of policing services
• Bylaw 72-2022: Zoning amendment for Anderson (ZA14.2022)
• Bylaw 75-2022 and 76-2022: Naming of roads in Broos subdivision and Meadows Modular Home Park
• Motion to rescind Trailer License Bylaw 73-2016 and amending Bylaw 8-2018

Council voted to defer the Town of Hanover's boundary adjustment discussions to the next council term, as the current council is lame duck. It also approved a $25,000 matching grant application for flood hazard mapping. Other actions included approving road naming bylaws, supporting a minor variance application, and waiving ice fees for Special Olympics was defeated but a staff report was ordered.

• Deferred Hanover boundary adjustment discussions to next council term (carried)
• Approved $25,000 matching grant application for Flood Hazard Identification Mapping Program (carried)
• Approved road naming as Spruce Drive in Meadows Modular Home Park (carried)
• Approved first, second, and third reading of zoning amendment bylaw for Anderson (carried)
• Defeated motion to waive ice fees for Special Olympics Ontario-South Saugeen (defeated)
• Directed staff to report back on Special Olympics ice fee request details (carried)
• Approved support for Bentinck Plowmen's Association with $200 (carried)
• Approved designating September 23-24 as municipally significant event for Durham Coed slow pitch league (carried)

Special Council

This is a special meeting of the Municipality of West Grey council, held in person and via Zoom. The agenda consists of procedural items leading to a closed session to discuss personal matters about an identifiable individual (including municipal or local board employees) and litigation or potential litigation affecting the municipality. No public decisions or discussions are listed on the open agenda.

• Closed session for personal matters about an identifiable individual, including municipal or local board employees
• Closed session for litigation or potential litigation affecting the municipality
• Meeting held at West Grey municipal office, council chambers, and virtually via Zoom

The special council meeting consisted entirely of a closed session to discuss personal matters about an identifiable individual (including municipal or local board employees) and litigation or potential litigation. No substantive decisions were made in open session; council provided direction to staff in closed session and then adjourned.

• Approved closed session resolution 328-2022 (carried)
• Adjourned at 3:23 p.m. via resolution 329-2022 (carried)

Council

West Grey council is meeting to receive an Integrity Commissioner's recommendation report on a complaint against Councillor Hergert, hear a presentation on the 2021 consolidated financial statements, and consider a delegation from Southgate on an affordable housing proposal. Council will also vote on several staff recommendations, including a Waste Management cost increase, a 2023 budget allocation for an environmental assessment, and a customer service strategy. Several bylaws are up for final reading, including two zoning amendments.

• Integrity Commissioner Recommendation Report - Complaint against Councillor Hergert
• Waste Management monthly curbside collection increase of $3,765.55 plus taxes
• 2023 budget allocation for Durham Upper Dam and Neustadt Creek Environmental Assessment
• Bylaw 71-2022 (zoning amendment - Dauphin) and Bylaw 72-2022 (zoning amendment - Anderson) for final reading
• Customer Service Strategy 'Service West Grey' endorsement and municipal office renovations

Council received the Integrity Commissioner's report on a complaint against Councillor Hergert, accepted her apology, and closed the matter with a 6-1 recorded vote. Council also accepted the 2021 consolidated financial statements, directed staff to discuss a South Grey housing proposal, and approved several operational items including a waste collection cost increase and a $20,000 budget allocation for dam environmental assessment.

• Received Integrity Commissioner report and accepted apology from Councillor Hergert (6-1)
• Accepted 2021 Consolidated Financial Statements
• Directed staff to participate in South Grey Housing Development Corporation discussions
• Approved $200 support for Normanby Plowing Match
• Approved $3,765.55 monthly increase for curbside collection costs
• Approved $20,000 2023 budget allocation for Durham Upper Dam EA
• Deferred Bylaw 71-2022 (zoning - Dauphin) and Bylaw 72-2022 (zoning - Anderson)
• Approved December Holiday Closure policy

Public Meeting

The Municipality of West Grey is holding a public meeting to receive reports and comments on two zoning by-law amendment applications. Council will hear from planners, county and conservation authority staff, and the public before deciding next steps. No final decisions are being made at this meeting.

• Zoning amendment application ZA13.2022 by Jeremy and Lauren Dauphin for 155 Boyd Lake Road
• Zoning amendment application ZA14.2022 by Doug Anderson for Survey Edges, PT BLK C, Town of Durham
• Recommendation to receive planner reports and consider amending by-laws at future meetings
• Recommendation for a non-service agreement registered on title at landowner's expense for ZA14.2022
• Written comments received from Grey County and Saugeen Valley Conservation Authority

Council held a public meeting to review two zoning amendment applications but made no final decisions. For ZA13.2022 (155 Boyd Lake Road), a motion to receive the planner's report was defeated, and the item was deferred for further information, including legal advice on restrictive covenants. For ZA14.2022 (Survey Edges, Durham), a motion to receive the report and consider a bylaw was defeated, with the item deferred pending clarification. Council also directed staff to expand notification for ZA13.2022 to all Forest Creek Estates owners.

• Defeated motion to receive report ZA13.2022 (155 Boyd Lake Road) (P24-2022)
• Deferred consideration of ZA13.2022 bylaw pending additional information (P25-2022)
• Carried motion to expand notification for ZA13.2022 to all Forest Creek Estates owners (P26-2022)
• Defeated motion to receive report ZA14.2022 (Survey Edges, Durham) and consider bylaw (P28-2022)
• Closed public meeting at 10:13 a.m. (P29-2022)

Committee of adjustment

The West Grey Committee of Adjustment will hold a public meeting to consider three minor variance applications and one consent to sever application. The committee will hear planner reports and public comments, then vote to approve or deny each application. The agenda also includes appointing a secretary-treasurer and approving the previous meeting's minutes.

• Minor variance A11.2022 at 133 Marshall Heights, Glenelg (Weltz)
• Minor variance A12.2022 at 410 Garafraxa St N, Durham (579575 Ontario Ltd)
• Minor variance A13.2022 at 271041 Grey Rd 6, Normanby (Niekoley)
• Consent to sever B11.2022 at 174393 Mulock Rd, Bentinck (1000131831 Ontario Inc.)
• Appoint Lisa Mulligan as Secretary-Treasurer

The Committee of Adjustment approved all four minor variance applications and one consent to sever application presented at the meeting. Each approval was made for the reasons set out in the planner's reports, with conditions for the consent to sever. No applications were denied or tabled.

• Approved minor variance A11.2022 for accessory structure at 133 Marshall Heights (COA51-2022)
• Approved minor variance A12.2022 for reduced side yard setback at 410 Garafraxa St N (COA52-2022)
• Approved minor variance A13.2022 for accessory structure at 271041 Grey Road 6 (COA53-2022)
• Approved consent to sever B11.2022 at 174393 Mulock Road with conditions (COA54-2022)
• Appointed Lisa Mulligan as Secretary-Treasurer (COA49-2022)
• Approved minutes of July 11, 2022 (COA50-2022)

Special Council

This is a special council meeting of the Municipality of West Grey focused on policing. Council will provide input to the Police Services Business Plan, discussing the most important policing issues and sharing information with the Police Services Board. They will also discuss policing service levels. The meeting is scheduled for July 12, 2022, from 2:00 PM to 4:00 PM, in person and virtually.

• Council input to Police Services Business Plan
• Discussion of most important policing-related issues
• Opportunity to share information with Police Services Board
• Discussion of policing service levels

Council approved two sets of comments for the West Grey Police Services business plan, including concerns about costs, visibility, response times, and communication with the Police Services Board. Council also passed a motion requesting the Board attend a future special meeting to discuss policing, despite the Board's absence from this meeting. All three resolutions were carried unanimously.

• Approved Resolution 300-2022: Council input on policing issues (carried unanimously)
• Approved Resolution 301-2022: Additional comments for Police Services Board (carried unanimously)
• Approved Resolution 302-2022: Request Police Services Board attend future special meeting (carried unanimously)
• Approved Resolution 303-2022: Adjournment at 3:17 p.m. (carried unanimously)

Council

West Grey Council meets July 12, 2022, to handle routine business and several decisions. Key items include approving up to $50,000 for a pickup truck, transferring land on Rock Street to Grey County for Rockwood Terrace redevelopment, and giving final reading to six bylaws covering appointments, agreements, and zoning. The agenda also includes receiving committee minutes and correspondence, plus a closed session for personnel and confidential matters.

• Approve up to $50,000 for a half-ton 4x4 pickup truck from equipment reserves
• Transfer land (part 1 on plan 17R-1602) on Rock Street to Grey County for Rockwood Terrace redevelopment
• Bylaw 67-2022: zoning amendment for 19939340 Ontario Inc. (holding provision)
• Bylaw 68-2022: subdivision agreement with Tiffany Development Corporation (BROOS)
• Bylaw 69-2022: subdivision agreement with John Welton Custom Homebuilding Ltd. (Sunvale Phase II)

Council approved transferring land to the County of Grey for the Rockwood Terrace redevelopment on Rock Street, and passed several bylaws including a zoning amendment and two subdivision agreements. It also approved up to $50,000 for a pickup truck and waived fees for a local event. All decisions were carried unanimously.

• Approved land transfer to County of Grey for Rockwood Terrace redevelopment (carried)
• Approved up to $50,000 for half ton 4x4 pickup truck from equipment reserves (carried)
• Passed Bylaw 67-2022 zoning amendment (carried)
• Passed Bylaw 68-2022 subdivision agreement with Tiffany Development Corporation (carried)
• Passed Bylaw 69-2022 subdivision agreement with John Welton Custom Homebuilding Ltd. (carried)
• Approved Durham Agricultural Society requests for 2022 Durham Fall Fair (carried)
• Waived fees for Lamlash Hall for Past Warden's event (carried)
• Passed Bylaw 65-2022 appointing building inspector (carried)

Committee of adjustment

The Committee of Adjustment will consider and likely vote on a minor variance application (A10.2022) by Charlie and Carol Vallie for property at 174410 Mulock Road in the Township of Bentinck. The agenda includes a planner's report, written comments from Grey County and Enbridge Gas, and a recommendation to approve the variance. The meeting also includes routine items like approving the previous minutes and scheduling the next meeting.

• Minor variance application A10.2022 for 174410 Mulock Road, Township of Bentinck
• Applicants: Charlie Vallie and Carol Vallie
• Planner's report by L. Spencer recommends approval
• Written comments from Grey County and Enbridge Gas Inc.
• Next meeting scheduled for August 8, 2022 at 1:00 p.m.

The Committee of Adjustment approved minor variance application A10.2022 for Charlie and Carol Vallie at 174410 Mulock Road, permitting an accessory structure height of 5.97 metres instead of the permitted 5.0 metres. The decision was carried unanimously. The minutes also include approval of the June 20, 2022 minutes and adjournment.

• Approved minor variance A10.2022 for Vallie property at 174410 Mulock Road (carried)
• Approved minutes of June 20, 2022 (carried)

Special Council

This is a special virtual meeting of the Municipality of West Grey Council. The agenda is largely procedural, with the main substantive item being a motion to enter closed session to discuss personal matters about identifiable individuals, including municipal or local board employees. The meeting is scheduled to adjourn and reconvene on July 12, 2022.

• Closed session for personal matters about identifiable individuals, including municipal or local board employees
• Meeting held virtually via Zoom on June 30, 2022, 4:00–5:30 p.m.
• Adjournment to meet again on July 12, 2022 or at the call of the chair

The special council meeting was held virtually and consisted of a closed session to address personal matters about identifiable individuals, including municipal or local board employees. No substantive decisions were made in open session; the only actions were to enter and report on the closed session and to adjourn.

• Entered closed session at 4:03 p.m. (SP01-2022, carried)
• Adjourned at 4:54 p.m. to meet again July 12, 2022 (SP02-2022, carried)

Council

West Grey council is meeting virtually to hear delegations, receive committee minutes, and vote on several items including two zoning amendments, an amendment to landfill tipping fees, and the 2022 Asset Management Plan. The agenda also includes a request for a declaration of municipal significance and routine correspondence.

• Bylaw 62-2022: zoning amendment (ZA10-GRAHAM)
• Bylaw 63-2022: zoning amendment (ZA11-LICHTI)
• Amendment to landfill tipping fees (Schedule H to Fees and Charges Bylaw 45-2021)
• Approval of West Grey Asset Management Plan dated June 21, 2022
• Delegations from County of Grey, Enbridge Gas, and Grey Bruce Local Immigration Partnership

Council approved the West Grey Asset Management Plan, directed staff to include adjusted landfill tipping fees in the Fees and Charges bylaw, and passed three bylaws including two zoning amendments. Council also declared the Ayton Family Ball Tournament an event of municipal significance and received several committee and board minutes.

• Approved West Grey Asset Management Plan (carried)
• Directed staff to include adjusted landfill tipping fees in Fees and Charges bylaw (carried)
• Passed Bylaw 62-2022 zoning amendment (carried)
• Passed Bylaw 63-2022 zoning amendment (carried)
• Passed Bylaw 64-2022 confirming proceedings (carried)
• Declared Ayton Family Ball Tournament an event of municipal significance (carried)
• Received minutes from committees and boards (carried)
• Approved June 7, 2022 council minutes as amended (carried)

Public Meeting

This is a public meeting of the Municipality of West Grey to hear two zoning amendment applications. Council will receive planning reports and public comments, with decisions on the amendments to be made at future meetings.

• ZA10.2022 - Graham, Dennis and Graham, Julie - 521294 and 521268 Concession 12 NDR
• ZA11.2022 - Lichti, Earl - 213043 Baseline
• Recommendation to consider amending by-laws at future meetings for both applications
• Recommendation to register a non-service agreement on title at landowner's expense for ZA11.2022
• Comments from Saugeen Valley Conservation Authority on ZA11.2022

Council held a public meeting to review two zoning amendment applications (ZA10.2022 and ZA11.2022) but made no final decisions. Both applications were received for consideration, with amending bylaws to be presented at future council meetings. No public comments were received for either application.

• Received report on ZA10.2022 (Graham) and will consider amending bylaw at future meeting (carried)
• Received report on ZA11.2022 (Lichti) and will consider amending bylaw at future meeting; non-service agreement to be registered at landowner's expense (carried)
• Closed public meeting at 9:39 a.m. (carried)

Committee of adjustment

The Committee of Adjustment will hold a public meeting to consider a minor variance application for 522550 Welbeck Road and two consent-to-sever applications for properties on Concession 12 NDR. The committee will receive planner reports, hear comments, and vote to approve or deny each application. The agenda also includes approval of the June 6, 2022 minutes and routine procedural items.

• Minor variance application A07.2022 by Ken and Cindy Kieswetter for 522550 Welbeck Road, Township of Bentinck
• Consent to sever applications B05.2022 and B07.2022 by Dennis and Julie Graham for 521294 and 521268 Concession 12 NDR, Township of Bentinck
• Conditions for Graham applications include payment of taxes, entrance permits, and zoning by-law amendment
• Written comments from Saugeen Valley Conservation Authority, Saugeen Ojibway Nation, and Hydro One
• Next meeting scheduled for July 11, 2022

The Committee of Adjustment approved a minor variance (A07.2022) allowing demolition and reconstruction of a non-conforming dwelling at 522550 Welbeck Road, despite staff recommendation to deny. It also approved two consent to sever applications (B05.2022, B07.2022) for lot line adjustments at 521294 and 521268 Concession 12 NDR, subject to conditions. No other substantive decisions were made.

• Approved minor variance A07.2022 for Ken and Cindy Kieswetter (COA43-2022)
• Approved consent applications B05.2022 and B07.2022 for Dennis and Julie Graham with conditions (COA44-2022)
• Approved minutes of June 6, 2022 meeting (COA42-2022)

Council

West Grey Council will consider several bylaws, including setting 2022 tax rates, authorizing a garbage bag tag vendor agreement, and adopting a policy to prohibit vandalism and indecency on municipal property. They will also decide on declaring a road allowance surplus and selling it, and discuss a temporary lease for Glenelg Hall with Edgehill Country School. The meeting includes routine approvals of minutes and correspondence.

• Bylaw 55-2022 to set 2022 tax rates
• Bylaw 51-2022 authorizing garbage bag tag vendor distribution agreement with Ultramar Durham
• Bylaw 56-2022 adopting R Zone policy for respectful behaviour in municipal facilities
• Declaring unopened road allowance south of Road 21 and Baseline surplus for sale to Steve Wilson
• Grant for Durham Homecoming 2022 insurance premium (amount blank)

Council denied a request to declare municipal land surplus for a private sale to Douglas Anderson, following a public objection. Council approved the 2022 tax rate bylaw, a bag tag vendor agreement, an R Zone policy, and several site plan control agreements. A separate land purchase request from Wilson was approved, with the councillor declaring a conflict of interest.

• Denied request to declare Anderson lands surplus (Resolution 259-2022)
• Approved disposition of Wilson road allowance lands (Resolution 256-2022)
• Approved 2022 tax rates bylaw 55-2022
• Approved bag tag vendor distribution bylaw 51-2022
• Approved R Zone policy bylaw 56-2022
• Approved site plan control agreements (Bylaws 58-61-2022)
• Approved up to $5,000 grant for Durham Homecoming insurance
• Approved Platinum Jubilee nomination process

Committee of adjustment

The Committee of Adjustment will decide on two applications: a minor variance for a property at 133 Marshall Heights and a consent to sever for a lot in Part Lot 26, Concession 3 EGR. The committee will also approve minutes from the May 16 meeting. Public comments from Enbridge Gas, Saugeen Ojibway Nation, and Hydro One are included.

• Minor variance application A08.2022 by Becky and Chad Weltz at 133 Marshall Heights
• Consent to sever application B06.2022 by Heather and Daniel Goetz and Shady Grove Maple Inc.
• Conditions for severance include payment of outstanding taxes, entrance permit, zoning by-law amendment, and $500 parkland dedication fee
• Written comments from Enbridge Gas, Saugeen Ojibway Nation, and Hydro One
• Next meeting scheduled for June 20, 2022

The Committee of Adjustment approved a minor variance for an accessory structure at 133 Marshall Heights and a consent to sever for a rural property in Glenelg, both with conditions. No public comments were made, and no objections were received from agencies.

• Approved minor variance A08.2022 for Becky Weltz and Chad Weltz to allow a 118 m² accessory structure (5-0)
• Approved consent to sever B06.2022 for Heather Goetz, Daniel Goetz, and Shady Grove Maple Inc. with conditions (5-0)
• Approved minutes of May 16, 2022 (5-0)

Council

West Grey Council meets virtually to consider staff recommendations on three property purchases of surplus road allowances, approve up to $320,000 in Canada Community Building Fund projects, and give final reading to seven bylaws including a rating bylaw, road assumptions, a bag tag vendor agreement, a stop sign addition, and a zoning amendment. The agenda also includes receiving committee minutes and correspondence, and a closed session for negotiations and land matters.

• Declare road allowances surplus and sell to Mellor, Nusselder-Saur, and Roberts (Priceville)
• Approve CCBF-funded road work: Concession 2 EGR hot mix ($150k), Concession 12 Normanby pavement ($90k), Meux Creek gabion wall repair ($80k)
• Final reading: Bylaw 48-2022 (tile drain loan rating), 49-2022 (assume MacDonald Crescent), 50-2022 (assume Marshall Heights phases 2-4)
• Final reading: Bylaw 51-2022 (Colpepper's bag tag vendor deal), 52-2022 (stop sign at Saddler/Albert St S), 53-2022 (Matta zoning amendment)
• Closed session for negotiations and land acquisition/disposition

Council voted 4-3 to overrule Mayor Robinson's ruling that she need not pass the chair, then voted 4-3 to request the Police Services Board consolidate two meetings into one and provide input on the business plan. Council also approved three road allowance land dispositions, funded three capital projects with CCBF funds, and passed several bylaws including a stop sign addition and zoning amendment.

• Overruled Mayor's ruling on passing the chair (4-3)
• Requested Police Services Board to consider one meeting instead of two (4-3)
• Declared road allowance west of Concession 2 WGR surplus and directed disposition (carried)
• Declared road allowance adjacent to 232950 Concession 2 WGR surplus and directed disposition (carried)
• Declared Glenelg and Elgin Streets in Priceville surplus and directed disposition (carried)
• Approved CCBF-funded projects: Concession 2 EGR hot mix ($150k), Concession 12 Normanby preservation ($90k), Meux Creek gabion wall repair ($80k) (carried)
• Passed Bylaw 48-2022 (drainage rates), 49-2022 (assume MacDonald Crescent), 50-2022 (assume Marshall Heights roads), 52-2022 (stop signs), 53-2022 (zoning amendment), 54-2022 (confirming proceedings) (all carried)
• Withdrew Bylaw 51-2022 (bag tag vendor agreement) pending store name confirmation

Public Meeting

This agenda for the May 16, 2022 public meeting in Neustadt, ON contains no substantive items. It is limited to embedded video and software interface elements, with no listed agenda topics, reports, or decisions. Residents will find no actionable business in this document.

Public Meeting

This is a public meeting of the Municipality of West Grey to hear a zoning bylaw amendment application (ZA09.2022) for a property at 313327 Highway 6, submitted by Jennifer and Craig Matta, with related comments from Pauline and Brian LeBlanc. The planner's report recommends that council receive the report and direct that a zoning bylaw amendment be brought forward at a future council meeting. The meeting includes written and verbal comments from council and public members, then closes.

• Zoning bylaw amendment application ZA09.2022 for 313327 Highway 6 by Jennifer and Craig Matta
• Planner L. Spencer report on ZA09.2022 recommending a future zoning bylaw amendment
• Written comments from Plan Wells Associates
• Verbal comments from council and public members

Council held a public meeting to review a proposed zoning bylaw amendment for 313327 Highway 6, which would rezone part of the property from industrial to restricted rural and permit an accessory structure with a second residential unit. No decision was made at this meeting; council directed that a zoning bylaw amendment be brought forward for consideration at a future council meeting. The motion to receive the report and direct the amendment was carried.

• Received report ZA09.2022 for zoning amendment at 313327 Highway 6 (carried)
• Directed that a zoning bylaw amendment be brought forward for consideration at a future council meeting (carried)

Committee of adjustment

The Committee of Adjustment will consider one minor variance application (A06.2022) for a property at 444603 Concession 8, Township of Glenelg, submitted by Ruthanne and David Risk. The committee will receive a planner's report, hear comments, and vote to approve or deny the variance. The meeting also includes approval of the May 2, 2022 minutes and routine procedural items.

• Minor variance application A06.2022 by Ruthanne and David Risk for 444603 Concession 8, Township of Glenelg
• Planner L. Spencer report on application A06.2022
• Approval of May 2, 2022 Committee of Adjustment minutes
• Next meeting scheduled for June 6, 2022 at 1:00 p.m.

The Committee of Adjustment approved minor variance application A06.2022 by Ruthanne and David Risk for property at 444603 Concession 8, Township of Glenelg. The variance permits construction of an accessory structure within the defined front yard with a reduced front yard setback of approximately 9.1 metres. The decision was carried, and the applicant may pursue a building permit after a 20-day appeal period if no appeals are filed.

• Approved minor variance A06.2022 for Ruthanne and David Risk (carried)
• Approved minutes of May 2, 2022 (carried)
• Adjourned meeting at 1:13 p.m. (carried)

Council

West Grey Council is meeting to consider several recommendations, including a zoning amendment for a property in Bentinck, purchases for trail improvements, support for the farmers market, and a new Right to Disconnect policy. The agenda also includes routine items like minutes, committee reports, and correspondence, plus a closed session for personnel matters.

• Bylaw 45-2022: zoning amendment for 521020 Concession 12 NDR, Bentinck
• Purchase of 5 gates for trail between Riverside Park and Douglas Street
• Purchase of stone dust to fix trail from lower dam to Park Street
• Support in-kind for West Grey Farmers Market
• Adopt Right to Disconnect policy per Bill 27

Council approved the purchase of up to 5 gates for the trail between Riverside Park and Douglas Street, with a maximum cost of $5,000 from unspent 2021 trails reserve funds, and approved up to $1,000 for stone dust to fix the trail from the lower dam to Park Street. Council also supported a free Carbon Footprint Calculator Workshop, directed staff to report on wind turbine setbacks, and amended the personnel policy to include a Right to Disconnect policy.

• Approved purchase of up to 5 trail gates, max $5,000 from 2021 trails reserve (5-2)
• Approved $1,000 for stone dust trail repairs from parkland dedication fund
• Approved hosting free Carbon Footprint Calculator Workshop
• Directed staff to report on wind turbine setbacks for official plan review
• Amended personnel policy to include Right to Disconnect policy
• Approved zoning bylaw 45-2022 for 521020 Concession 12 NDR
• Appointed Pat Crocker to Economic Development Advisory Committee
• Referred Durham Ball Park financial request to 2023 budget process

Committee of adjustment

The Committee of Adjustment is meeting to consider one consent-to-sever application from Boerkamp Dairy Farms Ltd. for land in Concession 12 NDR, Township of Bentinck. The committee will hear a planner's report and public comments, then vote to approve or deny the severance, with conditions including tax payment, entrance permits, zoning amendments, and a $500 parkland fee.

• Consent to sever application B04.2022 - Boerkamp Dairy Farms Ltd., Concession 12 NDR, Township of Bentinck
• Planner L. Spencer report on application B04.2022
• Written comments from Enbridge Gas Inc. and Hydro One
• Potential $500.00 Parkland Dedication Fee for new lot
• Conditions include tax payment, entrance permit, zoning by-law amendment

The Committee of Adjustment approved consent application B04.2022 by Boerkamp Dairy Farms Ltd. to sever a 0.8-hectare residential parcel from a 36.4-hectare rural parcel. The approval is subject to conditions including payment of taxes, entrance permit, zoning amendment, and a $500 parkland dedication fee. No objections were received from agencies or the public.

• Approved consent to sever B04.2022 (Boerkamp Dairy Farms Ltd.) with conditions (carried)
• Approved minutes of April 4, 2022 (carried)

Public Meeting

This is a public meeting of the Municipality of West Grey to hear a zoning bylaw amendment application (ZA07.2022) from Boerkamp Dairy Farms Limited for property at 521020 Concession 12 NDR. Council will receive a staff report and written comments, including from Enbridge Gas Inc., and hear verbal comments from council and public members. The recommendation is to receive the report and direct that a zoning bylaw amendment be brought forward at a future council meeting.

• Zoning amendment application ZA07.2022 by Boerkamp Dairy Farms Limited for 521020 Concession 12 NDR
• Staff report by Planner L. Spencer on ZA07.2022
• Written comments from Enbridge Gas Inc.
• Recommendation to bring zoning bylaw amendment to a future council meeting

Council held a public meeting to review a zoning bylaw amendment application for a property at 521020 Concession 12 NDR. The application seeks to sever a 0.8 hectare residential parcel from a 36.4 hectare rural parcel. Council received the planner's report and directed that a zoning bylaw amendment be brought forward for consideration at a future council meeting. No decision was made at this meeting; the amendment will be considered later.

• Received report ZA07.2022 for Boerkamp Dairy Farms Ltd. (P17-2022, carried)
• Directed that a zoning bylaw amendment be brought forward for future council consideration (P17-2022, carried)
• Closed the public meeting at 9:14 a.m. (P18-2022, carried)

Council

West Grey Council will consider awarding the Garafraxa Street Bridge rehabilitation project to McLean Taylor for $1,730,004.69 plus HST, with the $360,287 shortfall covered from the capital reserve. The agenda also includes several zoning bylaw amendments, a council remuneration bylaw, and a notice of motion to withdraw a request for an Owen Sound police quote. Other items include a veterans' banner program support request and a request to purchase municipal lands.

• Garafraxa Street Bridge rehabilitation project awarded to McLean Taylor for $1,730,004.69 plus HST, with $360,287 shortfall from capital reserve
• Bylaw 38-2022: zoning amendment for 214461 Baseline Road, Bentinck (Reay)
• Bylaw 39-2022: zoning amendment for 775284 Highway 10, Glenelg (Chapman's)
• Bylaw 40-2022: council remuneration
• Notice of motion to withdraw request for Owen Sound police quote for amalgamated policing model

Council awarded the Garafraxa Street Bridge rehabilitation project to McLean Taylor for $1,730,004.69 plus HST, covering the $360,287 shortfall from capital reserves. They also approved $2,500 funding for the Durham Agricultural Society, supported the veterans' banner program, and passed several bylaws including zoning amendments and council remuneration.

• Awarded Garafraxa Street Bridge rehabilitation to McLean Taylor for $1,730,004.69 plus HST (carried)
• Approved $2,500 funding request from Durham Agricultural Society (carried)
• Supported veterans' banner program with in-kind support for up to 35 banners and $500 donation (carried)
• Passed zoning amendment for 214461 Baseline Road (Bylaw 38-2022) (carried)
• Passed zoning amendment for 775284 Highway 10 (Bylaw 39-2022) (carried)
• Passed council remuneration bylaw (Bylaw 40-2022) (carried)
• Passed amended agreement with Product Care Association (Bylaw 41-2022) (carried)
• Passed Elmwood Fire Department joint agreement amendment with Brockton (Bylaw 42-2022) (carried)

Special Council

This is a special council meeting for the Municipality of West Grey, held virtually. The agenda is mostly procedural, with the main substantive item being a motion to enter a closed session to discuss personal matters about identifiable individuals, including municipal or local board employees. The meeting also includes standard items like call to order, moment of reflection, and adjournment. No public decisions or discussions are listed on the open agenda.

• Closed session to address personal matters about identifiable individuals, including municipal or local board employees
• Virtual meeting via Zoom on April 13, 2022, 3:00–4:30 p.m.

The special council meeting was largely procedural: council entered a closed session to address personal matters about identifiable individuals, including municipal employees, and reconvened to adjourn. No substantive decisions were made in open session.

• Entered closed session for personnel matters (188-2022, carried)
• Adjourned meeting to April 19, 2022 (189-2022, carried)

Council

West Grey Council will consider a motion to halt the OPP and Owen Sound police costing process, citing public concern and a petition with over 3,000 signatures. The council will also discuss several notices of motion, including regulating profanity on private property, establishing a lobbyist registry, and inviting Grey County to present its affordable housing plan. Additionally, the council will vote on multiple bylaws, including one for electronic payment services with Paymentus and one adopting the employee salary grid.

• Motion to halt OPP and Owen Sound police costing process (item 14.1)
• Notice of motion to regulate profanity on private property (item 7.1)
• Notice of motion to establish a Lobbyist Registry (item 7.2)
• Bylaw 29-2022: authorize agreement with Paymentus for electronic bill payment services
• Bylaw 30-2022: adopt West Grey employee salary grid

Council defeated a motion to halt the OPP and Owen Sound police costing process, with a 3-3 tie vote. The motion, which cited a petition with over 3,000 signatures and concerns about the $80,000 cost, failed to pass. Council also defeated a motion to remove the $80,000 figure from the main motion, but approved a motion to defer the main motion until after a curfew extension. The council approved several other items, including a staff report on regulating profanity on private property and a motion to invite Grey County to present its affordable housing plan.

• Defeated motion to halt OPP and Owen Sound police costing (3-3)
• Defeated amendment to remove $80,000 from police costing motion (2-4)
• Approved staff report on regulating profanity on private property (carried)
• Approved invitation to Grey County to present affordable housing plan (carried)
• Approved virtual workshop on council's role in policing services (4-3)
• Approved Trails Advisory Committee terms of reference with two council members (carried)
• Approved trails risk management strategy (carried)
• Approved bylaw for electronic payment services with Paymentus (carried)

Committee of adjustment

The West Grey Committee of Adjustment is meeting virtually to consider one minor variance application (No. A05.2022) from Mervin and Ellen Weber for property at 415 Sligo Road, Township of Normanby. The committee will receive a planner's report, hear comments, and vote to approve or deny the variance. The agenda also includes approval of the March 14, 2022 minutes and routine procedural items.

• Minor variance application A05.2022 by Mervin and Ellen Weber for 415 Sligo Road, Normanby
• Planner L. Spencer report on the variance application
• Written comments from Enbridge Gas Inc. on the application
• Approval of March 14, 2022 Committee of Adjustment minutes

Public Meeting

The Municipality of West Grey is holding a virtual public meeting to hear five zoning bylaw amendment applications on properties in Bentinck, Normanby, and Glenelg townships. Council will receive planner reports and comments from agencies and the public, and will decide whether to direct that zoning amendments be brought forward for future consideration. One application (ZA04.2022) is recommended to proceed to first, second, and third reading at a subsequent council meeting.

• ZA25.2021 - 214461 Baseline Road, Bentinck (Reay) - zoning amendment
• ZA03.2022 - 211721 Baseline Road, Normanby (Billingsley/Barnacal) - zoning amendment
• ZA04.2022 - 314664 Highway 6, Bentinck (Matheson) - zoning amendment, recommended for readings
• ZA05.2022 - 214691 Baseline Road, Bentinck (Moric) - zoning amendment
• ZA06.2022 - 735198 West Back Line, Glenelg (Walling/Schwarz-Walling) - zoning amendment

Council held a public meeting to review five zoning amendment applications. No decisions were made at this meeting; council received the reports and directed that zoning bylaw amendments be brought forward for consideration at future council meetings. All applications were recommended for approval by planning staff, and no public or council comments were received.

• Received report ZA25.2021 (Reay) and directed zoning bylaw amendment be brought forward (carried)
• Received report ZA03.2022 (Billingsley/Barnacal) and directed zoning bylaw amendment be brought forward (carried)
• Received report ZA04.2022 (Matheson) and directed bylaw for first, second, third reading at subsequent meeting (carried)
• Received report ZA05.2022 (Moric) and directed zoning bylaw amendment be brought forward (carried)
• Received report ZA06.2022 (Walling/Schwarz-Walling) and directed zoning bylaw amendment be brought forward (carried)
• Closed public meeting at 9:34 a.m. (carried)

Council

West Grey Council is meeting virtually to consider the 2022 budget bylaw, water and sewer rates, several zoning and site plan amendments, and a delegation from Owen Sound Police on police costing. Council will also receive a petition to save the West Grey Police Services and consider multiple notices of motion, including a lobbyist registry and affordable housing.

• Bylaw 15-2022: 2022 budget adoption
• Bylaw 14-2022: 2022-2023 water and sewer rates for Neustadt and Durham
• Delegation: Chief Craig Ambrose, Owen Sound Police, on police costing
• Petition to Save Our West Grey Police Services (1,198 online signatures)
• Bylaw 24-2022: Sale of municipal land at 5 Park Street to 1993934 Ontario Inc.

Council approved the 2022 budget bylaw and the 2022-2023 water and sewer bylaw, along with several zoning and site plan amendments. It also approved grants to the Durham Hospital Foundation ($10,000) and the Neustadt-Normanby-Carrick Agricultural Society ($1,000), and directed staff to prepare a response to the West Grey Police Services Board's letter. A motion to halt police costing was deferred to the next agenda.

• Approved 2022 budget bylaw (Bylaw 15-2022)
• Approved 2022-2023 water and sewer bylaw (Bylaw 14-2022)
• Approved $10,000 grant to Durham Hospital Foundation
• Approved $1,000 grant to Neustadt-Normanby-Carrick Agricultural Society
• Directed staff to prepare response to West Grey Police Services Board letter
• Deferred motion to halt police costing to next agenda
• Approved sale of municipal land at 5 Park Street to 1993934 Ontario Inc.
• Approved zoning amendments for multiple properties

Public Meeting

The Municipality of West Grey is holding a virtual public meeting to hear five zoning bylaw amendment applications. For each application, council will receive a planner's report and comments from Grey County and the Saugeen Valley Conservation Authority, and will hear verbal comments from council and the public. The recommendation for each is to receive the report and direct that a zoning bylaw amendment be brought forward at a future council meeting.

• ZA28.2021 – 360 Garafraxa Street North, Durham (Douglas Fogal / Candue Homes)
• ZA31.2021 – 314746 Highway 6, Bentinck (Ann and Keith Hagedorn)
• ZA32.2021 – Concession 1 WGR, Normanby (H. Bye Construction)
• ZA01.2022 – 443807 Concession 8, Glenelg (Christopher Wren and Lisa Guenther-Wren)
• ZA02.2022 – 313040 Highway 6, Normanby (Greg and Sherri McEachern)

Council held a public meeting to review five zoning bylaw amendment applications but made no final decisions, directing that amendments be brought forward for consideration at future council meetings. All applications received staff recommendations for approval and no objections from commenting agencies or the public.

• Received report ZA28.2021 (360 Garafraxa St N) and directed zoning amendment be brought forward (carried)
• Received report ZA31.2021 (314746 Hwy 6) and directed zoning amendment be brought forward (carried)
• Received report ZA32.2021 (Concession 1 WGR, Normanby) and directed zoning amendment be brought forward (carried)
• Received report ZA01.2022 (443807 Concession 8, Glenelg) and directed zoning amendment be brought forward (carried)
• Received report ZA02.2022 (313040 Hwy 6, Normanby) and directed zoning amendment be brought forward (carried)
• Closed the public meeting at 9:52 a.m. (carried)

Committee of adjustment

The Committee of Adjustment approved all three minor variance applications on the agenda: A02.2022 (Levitt), A03.2022 (Pereira), and A04.2022 (2783581 Ontario Inc.). Each approval was carried unanimously and followed planner recommendations, with no objections from commenting agencies. A 20-day appeal period applies to each decision.

• Approved minor variance A02.2022 for Jerri-Lynn and Brett Levitt at 500202 Grey Road 12 (carried)
• Approved minor variance A03.2022 for Craig and Angela Pereira at 313611 Highway 6 (carried)
• Approved minor variance A04.2022 for 2783581 Ontario Inc. (agent Ben Bray) at 1022 Victoria Street, Ayton (carried)
• Approved minutes of February 14, 2022 (carried)

Special Council

This is a special council meeting for the Municipality of West Grey, held virtually. The main item is a motion to enter closed session to discuss a proposed or pending disposition of land by the municipality, with a realtor present. The meeting is expected to be brief, with only procedural items on the agenda.

• Closed session to consider proposed or pending disposition of land by the municipality
• Realtor Kari Elvidge, Century 21, to attend closed session
• Meeting held virtually via Zoom

The special council meeting was largely procedural. Council unanimously moved into closed session to consider a proposed or pending disposition of land by the municipality, with the CAO, clerk, treasurer, and realtor Kari Elvidge of Century 21 present. After the closed session, the mayor reported that council provided direction to staff. No substantive decisions were made in open session.

• Moved into closed session to consider land disposition (carried)
• Adjourned at 1:21 p.m. to meet again March 15, 2022 (carried)

Council

West Grey Council meets virtually to hear a 2022 budget presentation and a delegation from the Elmwood Community Centre Board, and to consider several staff reports and bylaws. Key items include adopting a dark sky lighting policy, declaring a road allowance surplus for sale to Guy Coulas, and approving bylaws for committee appointments and a hazardous waste agreement. Council will also receive notices of motion to reduce the 2022 budget increase to under 7% and to fly the Pride flag in June.

• 2022 budget presentation by Director Mighton
• Elmwood Community Centre Board 2022 operating and capital budget delegation
• Dark sky lighting policy to be incorporated into planning documents
• Declare road allowance between lots 50 and 51, Concession 2 SDR, Glenelg surplus and sell to Guy Coulas
• Bylaw 12-2022: Hazardous and Special Waste Program agreement with City of Owen Sound

Committee of adjustment

The West Grey Committee of Adjustment will consider a minor variance application for a property on Glenelg Holland Townline and two consent-to-sever applications for lots in the Township of Normanby. The committee will also approve minutes from the January 31, 2022 meeting. Decisions on the applications are pending.

• Minor variance A01.2022 by Sandra Boardman and Martin Greer at 563498 Glenelg Holland Townline
• Consent to sever B40.2021 and B41.2021 by H. Bye Construction Ltd. (agent Cuesta Planning Consultants Inc.) for Lot 32, Concession 1 WGR
• Planner recommends approval of A01.2022
• Consent applications provisionally approved subject to conditions including $500 parkland dedication fee per parcel
• Comments received from Saugeen Valley Conservation Authority, Enbridge Gas, and Saugeen Ojibway Nation

The Committee of Adjustment approved minor variance application A01.2022 (Boardman and Greer) for a property on Glenelg Holland Townline, and approved consent to sever applications B40.2021 and B41.2021 (H. Bye Construction Ltd.) for two industrial lots in Normanby Township, subject to conditions. The minutes of January 31, 2022 were also approved. No public comments were received, and the next meeting is scheduled for March 14, 2022.

• Approved minutes of January 31, 2022 (COA14-2022).
• Approved minor variance A01.2022 for Boardman and Greer (COA16-2022).
• Approved consent to sever B40.2021 and B41.2021 for H. Bye Construction Ltd., subject to conditions (COA18-2022).
• Received planner's report for the minor variance (COA15-2022).
• Received planner's report for the consents (COA17-2022).
• Adjourned meeting at 1:33 p.m. (COA19-2022).

Special Council

This special council meeting focuses on budget-related staff reports, including approval of the 2022 capital budget for a police vehicle, a budget addition for a records system intern, and updates to the 2022 budget and capital budget. The meeting is virtual and open to the public.

• 2022 Capital Budget Approval – police vehicle (up to 50% of 2021 budget for tendering)
• Budget addition of $24,500 for Records System Intern (matching funds for provincial grant)
• 2022 Budget Changes Summary to February 4, 2022
• 2022 Budget Summary to February 4, 2022
• 2022 Capital Budget to February 4, 2022

Council approved the 2022 capital budget to a maximum of 50% of the 2021 budget to permit tendering for a police vehicle (5-2). They also approved a $24,500 budget addition for a records system intern, removed $17,500 for a traffic study, and added $25,000 for an environmental/capital projects position. Several proposed budget cuts were defeated, including reductions to staff training, the CIP program, and the deputy fire chief position. Council also requested a joint meeting with the Police Services Board by end of March 2022.

• Approved 2022 capital budget for police vehicle tendering (5-2)
• Approved $24,500 for records system intern (carried)
• Removed $17,500 for Sadler St. E. traffic study (carried)
• Defeated $3,000 staff training budget reduction
• Defeated removal of $52,500 environmental/capital projects position
• Defeated removal of $25,000 CIP contribution
• Defeated removal of $60,000 deputy fire chief position
• Approved $25,000 for environmental/capital projects position with fall 2022 start (5-2)

Council

West Grey Council meets virtually to handle routine business, including approving minutes, receiving committee reports, and considering a request to purchase municipal lands on Arthur Street in Durham. Council will also vote on a bylaw adopting a policy for use of corporate resources during an election, and approve the 2022 capital budget to allow tendering for a police vehicle.

• 2022 capital budget approval to permit tendering for a police vehicle (max 50% of 2021 budget)
• Bylaw 09-2022: Use of corporate resources during an election policy
• Request by Doug Anderson to purchase municipal lands on Arthur Street, Durham
• Delegation from Durham and District Horticultural Society on Year of the Garden 2022
• Amend appointment bylaw to remove members R. Sisolak and J. Gingerich from Economic Development Advisory Committee

Council deferred a motion to approve up to 50% of the 2021 budget for tendering a police vehicle to the February 4, 2022 budget meeting, and invited the Police Services Board to speak. The original motion to approve the capital budget was also deferred. Council approved several routine items, including minutes, committee reports, and a bylaw on corporate resources during elections.

• Deferred police vehicle tendering approval to Feb. 4 budget meeting (4-3)
• Deferred 2022 capital budget approval for police vehicle
• Approved minutes of Jan. 17 and Jan. 18 meetings (carried)
• Approved removing R. Sisolak and J. Gingerich from Economic Development Advisory Committee (carried)
• Received minutes from various committees and boards (carried)
• Directed staff to report on sale of municipal lands requested by Doug Anderson (carried)
• Declared Durham Homecoming 2022 an event of municipal significance (carried)
• Adopted Bylaw 09-2022 on use of corporate resources during an election (carried)

Committee of adjustment

The West Grey Committee of Adjustment will elect a chair and vice-chair, approve prior minutes, and decide on consent to sever application B39.2021 by Keith and Ann Hagedorn for a property at 314746 Highway 6, Township of Bentinck. The planner recommends approval subject to conditions including tax payment, zoning by-law amendment, entrance permit, and a $500 parkland dedication fee. The meeting is virtual via Zoom.

• Consent to sever B39.2021 (Hagedorn) at 314746 Highway 6, Bentinck
• Conditions include payment of outstanding taxes, zoning amendment fee, entrance permit, and $500 parkland fee
• Election of chair (Tom Hutchinson) and vice-chair (Doug Hutchinson)
• Approval of January 17, 2022 minutes
• Comments from Saugeen Valley Conservation Authority and Hydro One

The Committee of Adjustment approved a consent to sever application (No. B39.2021) by Keith and Ann Hagedorn for a property at 314746 Highway 6, Township of Bentinck, subject to conditions including payment of taxes, zoning by-law amendment, entrance permit, and parkland dedication fee. The committee also re-elected Tom Hutchinson as Chair and Doug Hutchinson as Vice-chair for the upcoming term.

• Approved consent to sever B39.2021 (Hagedorn) subject to conditions (carried)
• Re-elected Tom Hutchinson as Chair (COA08-2022, carried)
• Re-elected Doug Hutchinson as Vice-chair (COA09-2022, carried)
• Approved minutes of January 17, 2022 (COA10-2022, carried)

Special Council

This special council meeting of the Municipality of West Grey includes a recommendation to direct staff to include in the budget bylaw that the general year-end surplus be transferred to a future capital reserve. Council will also receive follow-up reports on the 2022 budget, covering topics such as water/sewer rates, borrowing, grants, and library board revisions.

• Recommendation to transfer general year-end surplus to a future capital reserve
• Follow-up 2022 budget report with budget changes summary
• Report on water and sewer rates and borrowing (ADM-07-22)
• Report on tax levy supported borrowing (ADM-08-22)
• Report on community grant program and scoring matrix (ADM-06-22)

Council made several budget adjustments, including adding $25,000 for a records management system, increasing SMART Transit by $8,907, and adding $4,500 to the Elmwood Community Centre capital budget. They also approved a $500 grant to the Literacy Council, deferred a Durham Hospital Foundation grant pending formal request, and set water/wastewater rate changes to take effect May 1, 2022. The tax levy increase rose from 8.1% to 8.4% ($909,000). A motion to add $8,067 to the Library Board budget was defeated.

• Defeated motion to defer year-end surplus discussion (039-2022)
• Carried: direct year-end surplus to future capital reserve (040-2022)
• Carried: add $25,000 for Customer Resource/Records Management System (041-2022)
• Carried: increase SMART Transit budget by $8,907 (042-2022)
• Carried: increase Elmwood Community Centre capital budget by $4,500 (043-2022)
• Carried: $500 grant to Literacy Council (046-2022)
• Carried: water/wastewater rates effective May 1, 2022 (051-2022)
• Defeated: $8,067 for Library Board budget (053-2022)

Council

West Grey Council meets virtually to consider several items, including approving the 2022 capital budget to allow tendering for the Highway 6 Connecting Link Bridge project, receiving an update on the West Grey Police Services Building, and hearing a delegation from the Police Services Board. Council will also vote on multiple bylaws, including borrowing, interim tax, and several zoning amendments. The agenda includes routine items like minutes, committee reports, and correspondence.

• 2022 Capital Budget Project Approval – up to 50% of 2021 budget for Highway 6 Connecting Link Bridge tendering
• Bylaw 01-2022 – borrowing bylaw for annual overdraft
• Bylaw 02-2022 – interim tax bylaw for 2022
• Zoning amendments: Bylaw 04-2022 (313807 Highway 6, Glenelg), Bylaw 05-2022 (221 Bruce Street South, Durham), Bylaw 06-2022 (394771 Concession 2 EGR, Glenelg)
• Bylaw 07-2022 – site plan control agreement for 421763 Concession 6 NDR, Bentinck

Council received the West Grey Police Service Building Update and voted to defer any further action on the police service building until comparables (business plan, survey results, OPP costing) are completed. A motion to defer OPP costing was defeated. Council also approved the 2022 capital budget for tendering the Highway 6 Connecting Link Bridge project and passed several bylaws.

• Received police services board delegation (7-0)
• Defeated motion to defer OPP costing (3-4)
• Received MNP service delivery review (carried)
• Approved 2022 capital budget for Highway 6 bridge tendering (carried)
• Amended police building motion to add comparables requirement (4-3)
• Deferred police building action until comparables done (4-3)
• Named Durham Trestle Bridge park 'Lions Heritage Park' (carried)
• Passed borrowing, interim tax, committee of adjustment, zoning, and site plan bylaws (carried)

Public Meeting

The Municipality of West Grey is holding a virtual public meeting to receive reports and comments on three zoning bylaw amendment applications. Council will hear from the planner, county and agency comments, and public input, but no final decisions are being made at this meeting. The recommendations are to receive the reports and consider bylaws at subsequent council meetings.

• ZA11.2021 (Maria Mychalchuk) - 313807 Highway 6, Township of Glenelg, Lot 21, Concession 1
• ZA26.2021 (Randy and Vicky McNabb) - 221 Bruce Street South, Town of Durham, Pt. Lot 6 & 7, registered plan 500
• ZA30.2021 (Ezra and Mauricia Miller) - 394771 Concession 2 EGR, Township of Glenelg, Lot 16-17, Concession 2-3 EGR
• Written comments received from Grey County, Saugeen Valley Conservation Authority, and Hydro One
• Public comments received for ZA11.2021

The Municipality of West Grey held a public meeting to review three proposed zoning bylaw amendments (ZA11.2021, ZA26.2021, ZA30.2021). Council received staff reports recommending approval for all three but made no decisions, deferring any bylaw approvals to a subsequent regular council meeting. Public comments were received, including concerns about environmental impacts on one application.

• Received Planner Spencer's report on ZA11.2021 (Mychalchuk) and recommendation to consider a bylaw later (carried)
• Received Planner Spencer's report on ZA26.2021 (McNabb) and recommendation to consider a bylaw later (carried)
• Received Planner Spencer's report on ZA30.2021 (Miller) and recommendation to consider a bylaw later (carried)
• Closed the public meeting at 9:38 a.m. (carried)

Committee of adjustment

The Committee of Adjustment for the Municipality of West Grey is meeting virtually to consider three consent-to-sever applications. The committee will hear reports from Planner L. Spencer and decide whether to approve the severances, each subject to conditions such as tax payments, entrance permits, zoning by-law amendments, and parkland dedication fees.

• Consent to sever B34.2021 (Jennifer and Jeffery Baetz) - Pt. Lt. 5, Concession 14, Township of Bentinck
• Consent to sever B35.2021 and B36.2021 (Douglas Fogal, agent Candue Homes) - 360 Garafraxa Street North, Durham
• Consent to sever B38.2021 (Edward and Betty Moric) - 214691 Baseline Road, Township of Bentinck
• Each application includes a $500.00 Parkland Dedication Fee for newly created lots
• Approval of minutes from December 6, 2021 meeting

The Committee of Adjustment approved two consent-to-sever applications: one for Douglas Fogal (Candue Homes) at 360 Garafraxa Street North, Durham, and one for Edward and Betty Moric at 214691 Baseline Road, Bentinck. Both approvals are subject to conditions including payment of fees, entrance permits, and zoning by-law amendments. A third application by Jennifer and Jeffery Baetz was deferred at their request.

• Approved consent to sever B35.2021 and B36.2021 (Fogal/Candue Homes) at 360 Garafraxa Street North, subject to conditions (carried)
• Approved consent to sever B38.2021 (Moric) at 214691 Baseline Road, subject to conditions (carried)
• Deferred consent to sever B34.2021 (Baetz) at Pt. Lt. 5, Concession 14, Bentinck, as requested (carried)
• Approved minutes of December 6, 2021 (carried)

Special Council

This is a special council meeting of the Municipality of West Grey to discuss the 2022 capital budget, including a presentation on the draft water and wastewater five-year capital plan. Council will also consider a recommendation to transfer the general year-end surplus to a future capital reserve. The meeting is virtual via Zoom.

• Presentation by GSS Engineering on draft water and wastewater 5-year capital plan
• 2022 Capital budget review with items including replacement of SCBA and breathing air compressor, one-ton dump truck, single axle plow truck, Durham Rd urbanization Hwy 6 to Bruce, watermain replacement at Garafraxa bridge, and Durham Arena LED lights
• Recommendation to transfer general year-end surplus to a future capital reserve

Council approved several 2022 capital budget items, including $80,000 for an OPP police costing consultant (4-3) and a $60,000 Deputy Fire Chief/Fire Prevention Officer position. A motion to engage the community on OPP costing was defeated (3-4). The proposed 2022 budget shows a tax levy increase of $870,886 (8.1%).

• Approved $80,000 for OPP police costing consultant (4-3)
• Approved $60,000 for Deputy Fire Chief/Fire Prevention Officer position
• Defeated motion to survey community on OPP costing (3-4)
• Approved $480,795 for SCBA and breathing air compressor replacement
• Defeated $90,000 one ton dump truck request
• Approved $50,000 single axle plow truck replacement
• Approved Durham Road urbanization Highway 6 to Bruce Street (phase one)
• Approved $700,000 to replace hanging watermain on Garafraxa Street bridge

Special Council

This is a special council meeting of the Municipality of West Grey, held virtually. The only substantive item is a staff recommendation to support a three-year extension of draft plan approval for the Blackthorn Development Corp. subdivision (file 42T-97005, formerly Jemmet Subdivision). Council will vote on this recommendation; the rest of the agenda is procedural.

• Extension of draft plan approval for file 42T-97005 (Blackthorn Development Corp.) for an additional 3 years
• Redline revision to the plan of subdivision to be submitted
• Site plan for Forler Street (dated Nov 17, 2021) attached

Council received a report from the Manager of Planning and Development and approved a resolution to support the extension of draft plan approval for file 42T-97005 (Blackthorn Development Corp.) for an additional three-year period, allowing time for a redline revision to the plan of subdivision. The motion was carried unanimously. No other substantive decisions were made; the meeting was procedural and adjourned shortly after.

• Approved extension of draft plan approval for file 42T-97005 (Blackthorn Development Corp.) for 3 years (carried)