Neustadt public meetings in 2025

Council

The Municipality of West Grey is meeting to decide on a new Official Plan for Durham and Neustadt and a boundary adjustment agreement with the Town of Hanover. Council will also consider a lease renewal for the Durham Fitness Centre and a waste collection contract.

• Bylaw 2025-105: Adoption of the West Grey Official Plan 2025 for Durham and Neustadt
• Bylaw 2025-107: Boundary Adjustment Agreement with the Town of Hanover
• Bylaw 2025-104: Amendment to Fees and Charges Bylaw regarding Landfill Fees
• Bylaw 2025-106: Authorization of land sale in the geographic Town of Durham to Ivan Schwass
• Motion to request Circular Materials exchange 360 litre recycling carts for 240 litre carts

Council approved a five‑year lease for the Durham Fitness Centre at 245 Elm Street and a solid‑waste collection contract with Waste Management Canada. Staff were directed to release aggregate extraction data, prepare a zoning amendment, a shared‑services agreement with Chatsworth, a housing‑water fund transfer agreement, and a boundary‑adjustment agreement with Hanover. All motions, including the adoption of seven bylaws, were carried.

• Authorized five‑year lease of municipal lands at 245 Elm Street, Durham for Durham Fitness Centre – carried
• Authorized Mayor and Clerk to enter into solid‑waste collection agreement with Waste Management Canada – carried
• Directed staff to obtain and release aggregate extraction volume data from the Ministry of Natural Resources – carried
• Determined no further public notice required for zoning amendment ZA16.2025 and directed staff to bring forward amendment to Bylaw 37‑2006 – carried
• Directed staff to bring forward bylaws to repeal Bylaw 35‑2020 and to execute new shared building services agreement with Township of Chatsworth – carried
• Directed staff to bring forward bylaw to authorize transfer payment agreement for Housing‑Enabling Water Systems Fund: Intake 2 Top‑Up – carried
• Directed staff to bring forward bylaw to appoint all council members to the Committee of Adjustment – carried
• Adopted Bylaws 2025‑101 through 2025‑107, including a new Official Plan for Durham and Neustadt and a boundary‑adjustment agreement with the Town of Hanover – carried

Public Meeting

The Municipality of West Grey is conducting a public meeting to discuss several proposed zoning amendments. The session includes presentations from planning staff and applicants, as well as public comments.

• Zoning Amendment ZA24.2024 and 42T-2024-11 for 1035 Victoria Street
• Zoning Amendment ZA06.2025 and COPA 27 for 311860 Highway 6
• Zoning Amendment ZA29.2025 and 42T-2025-06 for 451 Durham Road West
• Zoning Amendment ZA30.2025 for 142270 Grey Road 9 and 142234 Grey Road 9

The council held public meetings on four zoning amendment applications (1035 Victoria Street, 311860 Highway 6, 451 Durham Road West, and properties on Grey Road 9). No comments were received from the public on any of the applications. Council moved and seconded a motion directing staff to bring forward a bylaw amendment to bylaw 37‑2006 related to ZA30.2025, and the motion was carried. The meeting was adjourned at 3:45 p.m.

• Directed staff to bring forward a bylaw amendment to bylaw 37-2006 for ZA30.2025 (carried)

West Grey Police Services Board

The West Grey Police Services Board agenda for December 15, 2025 contains no listed items or decisions. The document appears to be a placeholder with no detailed descriptions, categories, or attachments. Consequently, no specific actions, contracts, or hearings are scheduled for discussion.

Committee of adjustment

The Committee of Adjustment meeting on December 2, 2025 will consider Application A09.2025 for a porch addition at 661 Garafraxa St N and Applications B17.2025 and B18.2025 for proposals at 112875 Grey Road 3. Staff reports and public comments will be heard before a decision and next‑step actions are recorded. The agenda also includes routine items such as call to order, approval of minutes, and scheduling the next meeting.

• Application A09.2025 – porch addition at 661 Garafraxa St N
• Applications B17.2025 & B18.2025 – development proposals at 112875 Grey Road 3
• Staff reports for each application
• Public comments on the applications
• Decision and next‑step actions for each application

The Committee of Adjustment approved the minutes from the November 4, 2025 hearing. It approved a minor variance (A09.2025) permitting an accessory building on 661 Garafraxa St N with specific conditions. It granted provisional approval for consent applications B17.2025 and B18.2025, allowing the creation of two new lots subject to a series of conditions. No other substantive decisions were made.

• Approved minutes of the November 4, 2025 hearing (Carried)
• Approved minor variance A09.2025 for accessory building at 661 Garafraxa St N (Carried)
• Granted provisional approval for consent application B17.2025 – lot severance #1 (Carried)
• Granted provisional approval for consent application B18.2025 – lot severance #2 (Carried)

Council

The West Grey Council will adopt minutes from previous meetings, receive staff reports on waste fee corrections and blue‑box regulation updates, and consider three bylaws: confirming the December 2 meeting, amending the Comprehensive Zoning Bylaw for the Willowbrook area (ZA24.2025), and establishing a municipal noise bylaw.

• Bylaw No. 2025-099 – amendment to Comprehensive Zoning Bylaw No. 37‑2006 for Willowbrook (ZA24.2025)
• Bylaw No. 2025-100 – new Noise Bylaw to prohibit and regulate noise
• Bylaw No. 2025-098 – confirmation of the December 2 council meeting proceedings
• Staff report IPW-2025-24 – Waste Fees and Charges correction
• Staff report IPW-2025-27 – Blue Box Regulation Amendments on non‑eligible sources

The council directed staff to repeal Bylaw No. 2025‑094 and prepare a revised Official Plan that limits residential occupation in commercial zones to accessory use. It also approved a revised Official Plan requiring dark‑sky‑friendly lighting on public lands. In addition, the council approved bylaws 2025‑098, 2025‑099 and 2025‑100 and authorized a bylaw amendment to update waste fee schedule G. All motions were carried.

• Approved motion to suspend Section 157 to discuss residential‑in‑commercial Official Plan amendment (2/3 vote) – carried
• Directed staff to repeal Bylaw No. 2025‑094 and draft revised Official Plan limiting residential use in commercial zones – carried
• Approved motion to suspend Section 157 to discuss dark‑sky lighting amendment (2/3 vote) – carried
• Directed staff to prepare revised Official Plan with dark‑sky lighting requirements – carried
• Directed staff to bring forward bylaw amending Bylaw No. 2025‑065 schedule G on waste fees – carried
• Adopted Bylaw No. 2025‑098, 2025‑099 and 2025‑100 – carried

Saugeen Municipal Airport Commission

The Saugeen Municipal Airport Commission meeting agenda contains no listed items. No decisions or discussions are recorded.

Joint Hanover West Grey Public Meeting

The agenda for the Neustadt, Ontario Joint Hanover West Grey public meeting on 2025-11-19 contains no listed items; it only shows empty placeholders and generic headings. No decisions, proposals, or discussions are detailed in the document.

Public Meeting

The Municipality of West Grey will hold a public meeting on November 18, 2025, to discuss two zoning amendments: ZA24.2025 for 241789 Concession 16 and ZA16.2025 for 255 Watson Drive in Mount Forest. The public may attend in person at the municipal office or virtually via Zoom.

• Zoning Amendment No. ZA24.2025 - 241789 Concession 16
• Zoning Amendment No. ZA16.2025 - 255 Watson Drive, Mount Forest
• Public comment period for both zoning amendments
• Meeting held at West Grey municipal office, council chambers
• Virtual attendance via Zoom available

Council moved and seconded a motion directing staff to bring forward a bylaw for Zoning Amendment ZA24.2025 and carried the motion. No public comments were received on the amendment. No decision was recorded on Zoning Amendment ZA16.2025 (255 Watson Drive). The meeting was adjourned at 2:42 p.m.

• Approved Zoning Amendment ZA24.2025 (Willowbrook) – motion carried

Council

The council will consider adopting a new West Grey Official Plan for the settlement areas of Durham and Neustadt. It will also consider Official Plan Amendment No. 16 and a zoning amendment (ZA07.2025) affecting the same areas. Additional items include a revised Noise Bylaw, a telecommunications license agreement for the Neustadt water tower, and repairs to the Neustadt Library.

• Adopt new West Grey Official Plan for Durham and Neustadt (Bylaw 2025‑094)
• Adopt Official Plan Amendment No. 16 for Durham and Neustadt (Bylaw 2025‑092)
• Amend Comprehensive Zoning Bylaw (ZA07.2025) (Bylaw 2025‑093)
• Revised Noise Bylaw – draft wording and fine schedule
• Neustadt Water Tower Telecommunications License Agreement

Council approved the new West Grey Official Plan for the Durham and Neustadt settlement areas and related amendments to the Official Plan and zoning bylaw. It also approved a municipal support resolution for Aurora Renewables’ battery project, an LED sign exemption, library repairs, a telecommunications agreement for the Neustadt water tower, a revised Noise Bylaw, and the 2026 council calendar.

• Adopted new West Grey Official Plan for Durham and Neustadt settlement areas (Bylaw 2025-094)
• Adopted Official Plan Amendment No. 16 for Durham and Neustadt (Bylaw 2025-092)
• Amended Comprehensive Zoning Bylaw for ZA07.2025 (Bylaw 2025-093)
• Approved Aurora Renewables municipal support resolution for ARI Ayton Battery Energy Storage System
• Approved exemption for LED billboard sign at 437 Garafraxa Street South, Durham
• Approved Neustadt Library soffit, fascia, and interior repairs funded from General Capital Reserve
• Authorized execution of telecom license amendment with Bell Mobility for Neustadt Water Tower
• Approved revised Noise Bylaw and related delegation of authority to the Clerk

Budget Meeting

The Municipality of West Grey will hold a special budget meeting to review the 2026 Mayor's Budget Highlights and Capital Budget. Council will also consider a bylaw to confirm the proceedings of this meeting and receive a staff report on infrastructure for Victoria Street in Ayton.

• Review 2026 Mayor's Budget Highlights and Capital Budget
• Staff report on Victoria Street infrastructure in Ayton
• Bylaw No. 2025-089 to confirm meeting proceedings
• Infrastructure and Development Director report
• Finance/Treasurer report on 2026 budget

The council rejected a $15,000 addition for Victoria Street reconstruction. It then approved a $70,000 addition for the same project and redirected $50,000 from another repaving job. A motion to cut the 2026 tax levy requirement by $163,219 was also carried. Bylaw No. 2025-089 was passed.

• Defeated amendment to add $15,000 for Victoria Street reconstruction (S-251112-001d)
• Approved amendment to add $70,000 for Victoria Street reconstruction and reallocate $50,000 from another repaving project (S-251112-002)
• Approved amendment to reduce the 2026 tax levy requirement by $163,219 (S-251112-003)
• Approved receipt of the 2026 Budget Highlights report for information (S-251112-004)
• Passed Bylaw No. 2025-089 (S-251112-005)

West Grey Police Services Board

The agenda for the West Grey Police Services Board meeting on November 10, 2025 contains no listed items. No decisions or discussions are detailed in the provided agenda. The meeting appears to be procedural or empty.

Committee of adjustment

The Committee of Adjustment will consider two development applications: Application A12.2025 for a property at 460200 Road 110 (Bauman) and Application B16.2025 for a property at 241789 Concession 16 (Willowbrook). For each, staff reports, public comments, and a decision will be recorded. The meeting also includes routine items such as call to order, approval of the October 7, 2025 minutes, and setting the next meeting date.

• Application A12.2025 – 460200 Road 110 (Bauman) – staff report, comments, decision
• Application B16.2025 – 241789 Concession 16 (Willowbrook) – staff report, comments, decision
• Approval of minutes from the Committee of Adjustment hearing held on October 7, 2025

The Committee of Adjustment approved the minutes of the October 7, 2025 hearing. It approved a minor variance (Application A12.2025) reducing the interior side‑yard minimum for a new livestock facility from 18.3 m to 10 m, with conditions. It granted provisional approval (Application B16.2025) to create one new lot, subject to eight conditions including a $500 parkland dedication fee. The next meeting is scheduled for December 2 at 2:00 p.m.

• Approved October 7, 2025 Committee of Adjustment minutes (Carried)
• Approved minor variance A12.2025 for livestock facility, reducing side‑yard setback (Carried)
• Granted provisional approval B16.2025 to create new lot with conditions (Carried)

Council

The Municipality of West Grey is meeting to discuss land use controls for aggregate sites and review infrastructure reports for Victoria Street in Ayton. Council will also consider zoning bylaw amendments and a request for a boundary adjustment from the Municipality of Grey Highlands.

• Bylaw No. 2025-070: Interim Control Bylaw for new gravel pits or quarries
• Bylaw No. 2025-086 and 2025-087: Zoning bylaw amendments for ZA22.2025 (Weber) and ZA23.2025 (Harris)
• Infrastructure report and delegation regarding Victoria Street, Ayton
• Delegation from Aurora Renewables Inc. regarding a proposed Battery Energy Storage System
• Boundary adjustment request from the Municipality of Grey Highlands

The council approved Bylaws 2025‑085, 2025‑086 and 2025‑087, while Bylaw 2025‑070 was defeated. It also approved a $90,000 municipal contribution for the Victoria Street reconstruction in Ayton and deferred a final decision on that project until the November 12 budget meeting. Additional actions included directing staff to request a review of Grey County aggregate policies, signing a municipal support resolution for a battery storage project, and declining a boundary‑adjustment request from Grey Highlands.

• Approved Bylaws 2025‑085, 2025‑086 and 2025‑087 (carried)
• Defeated Bylaw 2025‑070 (defeated)
• Approved $90,000 contribution for Victoria Street reconstruction (carried)
• Deferred final decision on Victoria Street project until Nov 12 budget meeting (carried)
• Directed staff to send correspondence to Grey County requesting aggregate policy review (carried)
• Directed Mayor to sign IESO municipal support resolution for West Grey Battery Energy Storage System (carried)
• Directed CAO to send letter declining Grey Highlands boundary‑adjustment request (carried)
• Directed staff to submit ROMA delegation requests to relevant ministries (carried)

Budget Meeting

The West Grey council will hear a staff report from the Director of Finance/Treasurer on the 2026 Mayor’s Budget. Supporting documents include a budget report, budget summary, capital summary, departmental details, and an items‑considered list. The council will also consider Bylaw No. 2025‑084, which confirms the proceedings of this special meeting, before adjourning.

• Staff report on the 2026 Mayor’s Budget (includes 2026 Budget Report.pdf, 2026 Mayor's Budget Summary.pdf, 2026 Capital Summary.pdf, Departmental Details.pdf, Items Considered List.pdf)
• Bylaw No. 2025‑084 – confirming the proceedings of the special meeting

Council received the 2026 Mayor’s Budget report for review and comment. The council approved a two percent cost‑of‑living adjustment to the municipal wage grid effective Jan 1 2026. The council passed Bylaw No. 2025‑084 confirming the special meeting proceedings. No other motions were decided.

• Received 2026 Mayor’s Budget report for review (carried)
• Approved 2% cost‑of‑living wage adjustment effective Jan 1 2026 (carried)
• Passed Bylaw No. 2025‑084 confirming special meeting proceedings (carried)

Council

The West Grey Council meeting will hear public input and make decisions on Zoning Bylaw Amendment No. ZA22.2025 for 271036 Grey Road 6 and Zoning Bylaw Amendment No. ZA23.2025 for 775108 Highway 10. Other agenda items include a presentation on proposed renovations to the Centennial Hall kitchen, a request for a payment plan for development charges, and an amendment to the Fire Communications Coordinating Agreement. The council will also adopt minutes, receive staff reports, and consider several bylaws.

• Zoning Bylaw Amendment No. ZA22.2025 – 271036 Grey Road 6 (public hearing and decision)
• Zoning Bylaw Amendment No. ZA23.2025 – 775108 Highway 10 (public hearing and decision)
• Presentation on proposed renovations to the Centennial Hall kitchen (Friends of Ayton)
• Request for payment plan for development charges (Deb McTavish)
• Amendment to Fire Communications Coordinating Agreement (West Grey Fire Service)

The council directed staff to prepare zoning amendment bylaws for Grey Road 6 and Highway 10, and approved four bylaws covering meeting proceedings, delegation of powers, and zoning updates. It also authorized an amendment to the 2022 Fire Communications Coordinating Agreement and a payment plan for development charges with Deb McTavish, and directed staff to stop facilitating the municipal summer camp program.

• Directed staff to bring forward a bylaw to amend bylaw 37-2006 for ZA22.2025 (Grey Road 6) – carried
• Directed staff to bring forward a bylaw to amend bylaw 37-2006 for ZA23.2025 (Highway 10) – carried
• Authorized the Mayor and Clerk to amend the 2022 Fire Communications Coordinating Agreement with Grey County – carried
• Authorized the Treasurer and Clerk to enter a payment plan with Deb McTavish for development charges (four equal payments, 1.25% monthly interest) – carried
• Directed staff to forgo facilitating summer camp programming in West Grey – carried
• Passed Bylaw Nos. 2025-080, 2025-081, 2025-082, and 2025-083 – carried

Public Meeting

The West Grey council meeting on Oct 21, 2025 will include a presentation on the proposed West Grey Official Plan for the settlement areas of Durham and Neustadt. The presentation will be given by the mayor and planning staff, followed by public comments. No decisions or votes are scheduled for this agenda item.

• Overview presentation of the proposed West Grey Official Plan for Durham and Neustadt (public meeting presentation WG OP - Oct 21 2025-2.pdf)

The council and staff presented an overview of the proposed West Grey Official Plan for the settlement areas of Durham and Neustadt. Residents offered comments on dark‑sky and light‑pollution issues. No motions were voted on or decisions recorded; the meeting was informational and advisory.

Saugeen Municipal Airport Commission

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or action items are listed.

Council

The West Grey Council will consider several bylaws, including adopting Official Plan Amendment No. 16 for the settlement areas of Durham and Neustadt and amending the Comprehensive Zoning Bylaw for ZA07.2025 (1872 Durham Corp). A motion will approve a $2,000 donation to Saugeen Hospice from the Grants to Organizations budget. Additional items include a delegation presentation on a proposed battery energy storage system and a staff report on removing H Holding from delegated powers.

• Bylaw No. 2025‑078 – adopt Official Plan Amendment No. 16 for Durham and Neustadt settlement areas
• Bylaw No. 2025‑079 – amend Comprehensive Zoning Bylaw No. 37‑2006 for ZA07.2025 (1872 Durham Corp)
• Motion to donate $2,000 to Saugeen Hospice from the Grants to Organizations budget
• Delegation from Skyline Energy: presentation on a proposed Battery Energy Storage System (Hanover BESS)
• Staff report: H Holding Removal – amendment to the Delegations of Powers and Duties Bylaw

The council adopted the September 16 and September 23 meeting minutes and received several committee reports for information. It approved a noise‑bylaw exemption for an event at 28 Mill Street, adopted the Municipal Flag Flying and Proclamation Policy, directed roof repairs for the Neustadt Library up to $16,000, and approved a $2,000 donation to Saugeen Hospice. Finally, the council passed Bylaws 2025‑076, 2025‑077, 2025‑078 and 2025‑079.

• Adopted minutes of the September 16 and September 23 council meetings (Carried)
• Approved noise‑bylaw exemption for 28 Mill Street event on Aug 1‑2 2026 (Carried)
• Approved Municipal Flag Flying and Proclamation Policy and rescinded inconsistent prior policies (Carried)
• Directed staff to engage a contractor for immediate roof repairs to Neustadt Library (Carried)
• Approved roof repairs up to $16,000 (excluding HST) from the General Capital Reserve (Carried)
• Approved $2,000 donation to Saugeen Hospice from the Grants to Organizations budget (Carried)
• Passed Bylaw No. 2025‑076 confirming council meeting proceedings (Carried)
• Passed Bylaws 2025‑077, 2025‑078 and 2025‑079 amending zoning and official plan (Carried)

Committee of adjustment

The Committee of Adjustment will review five development applications—A05.2025, A08.2025, A10.2025, A11.2025, and A13.2025. For each application the staff report, public comments, and a decision will be presented. The items involve concessions on Concession 8 and a NDR on Concession 6.

• Application A05.2025 – 122019 Concession 8 (New Life Mills)
• Application A08.2025 – 156 Pine View Drive
• Application A10.2025 – 121463 Concession 8
• Application A11.2025 – 444603 Concession 8
• Application A13.2025 – 422003 Concession 6 NDR

The Committee of Adjustment approved five minor variance applications, each with conditions and a three‑year expiration if a building permit is not issued. The variances allow reductions in setbacks for a livestock barn, an accessory building in a front yard, a liquid manure storage, an addition to an existing building, and a reduced floor area for a mobile‑home accessory use. All motions were moved, seconded and carried. The next meeting is scheduled for November 4, 2025.

• Approved minor variance A05.2025 for livestock barn, reducing MDS setbacks (Carried)
• Approved minor variance A08.2025 for accessory building (14.9 m²) in front yard (Carried)
• Approved minor variance A10.2025 for liquid manure storage, reducing setback (Carried)
• Approved minor variance A11.2025 for front‑yard addition to existing building (Carried)
• Approved minor variance A13.2025 for accessory residential mobile home, reducing minimum floor area (Carried)

Elmwood Community Centre Board

The agenda does not contain any listed items for discussion or decision. No substantive proposals, contracts, or hearings are recorded.

West Grey Police Services Board

The posted agenda for the West Grey Police Services Board on 2025-09-29 contains no listed items or decisions. It appears to be a placeholder without substantive agenda content.

Special Council

The Municipality of West Grey will hold a special council meeting to confirm the proceedings of the September 23 session and receive a presentation on the 10-year capital budget forecast.

• Bylaw 2025-075 to confirm meeting proceedings
• Presentation on 10-year Capital Budget Forecast
• Review of Bridges, Roads, and PW Equipment forecasts

The council approved Bylaw No. 2025-075, which confirms the proceedings of the special meeting. No other motions were voted on; the agenda consisted mainly of budget presentations from various department heads. The meeting was adjourned at 11:51 a.m.

• Bylaw No. 2025-075 passed (carried)

Saugeen Municipal Airport Commission

The provided agenda contains only procedural software boilerplate and no specific discussion or decision items.

Council

The council will vote on Bylaw No. 2025-074 to establish water and sewage fees and charges, and on Bylaw No. 2025-073 to regulate water and sewer distribution and billing. A request for school‑zone signage and a crossing guard on Highway 6 at Jackson St. East will be considered. Staff reports on planning applications (e.g., ZA07.2025 for 1872 Durham Corp) and an infrastructure project for Victoria Street in Ayton are also on the agenda.

• Bylaw No. 2025-074 – establish water and sewage fees and charges
• Bylaw No. 2025-073 – regulate water and sewer distribution and authorize billing
• Correspondence from Melina Gorosito requesting school‑zone signage and crossing guard on Highway 6 at Jackson St. East
• Planning and Development staff report: ZA07.2025 and WGOPA16 – 1872 Durham Corp (Cobide)
• Infrastructure staff report: IPW-2025-22 – Victoria Street, Ayton

The council adopted the minutes from the September 2 meeting and received committee and board reports for information. It directed staff to prepare zoning amendment bylaws for several properties and deferred the Victoria Street report until the November meeting. The council also passed bylaws 2025‑072, 2025‑073 and 2025‑074 to set water distribution, sewer use and related fees.

• Adopted minutes of the September 2, 2025 council meeting (Carried)
• Received committee and board reports for information purposes (Carried)
• Proclaimed October 23, 2025 as Water, Wastewater and Stormwater Operators Appreciation Day (Carried)
• Received request to proclaim October 2025 as Community Health and Wellbeing Month (information) (Carried)
• Directed staff to bring forward Official Plan amendment for Durham and Neustadt settlement areas (Carried)
• Directed staff to bring forward amendments to Bylaw 37‑2006 for ZA07.2025, ZA19.2025 and ZA20.2025 (Carried)
• Deferred decision on Victoria Street, Ayton report until November 4, 2025 (Carried)
• Passed Bylaws 2025‑072, 2025‑073 and 2025‑074 establishing water distribution, sewer use and fees (Carried)

West Grey Police Services Board

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or action items are listed.

Council

The Municipality of West Grey is meeting to discuss infrastructure updates, including traffic calming and waste collection transitions. Council will consider several zoning bylaws and a request for municipal support for the Cedar Agrivoltaics Project.

• Water and Sewer Rates Update and associated fees and charges bylaw
• Official Plan update for settlement areas of Durham and Neustadt
• Bylaw No. 2025-070: Interim Control Bylaw for new Gravel Pits or Quarries
• Bylaws No. 2025-068 and 2025-069: Zoning amendments for Candue Homes
• Bylaw No. 2025-071: Speed limit amendment for Hutton Hill Road

Council adopted amended minutes from the August 12 meeting, approved the Legion flag fly‑over and Ontario Library Week recognitions, and authorized a five‑year street‑sweeping service agreement with Grey County. It also directed the Mayor to sign a support resolution for the Cedar Agrivoltaics project, requested traffic‑calming pilot ideas for the 2026 budget, deferred a decision on the aggregate‑policy RFP until Nov 4 2025, and instructed staff to draft water and sewer bylaws for Durham and Neustadt.

• Adopted amended minutes of Aug 12 2025 (Carried)
• Directed staff to fly Legion flag Sep 22‑23 2025 (Carried)
• Recognized Oct 19‑25 2025 as Ontario Library Week (Carried)
• Signed IESO support resolution for Cedar Agrivoltaics project (Carried)
• Requested traffic‑calming pilot initiatives for 2026 budget (Carried)
• Authorized five‑year street‑sweeping service agreement with Grey County (Carried)
• Deferred decision on aggregate‑policy RFP until Nov 4 2025 (Carried)
• Directed staff to draft bylaws to replace Bylaw 14‑2022 and set water/sewer fees for Durham and Neustadt (Carried)

Committee of adjustment

The Committee of Adjustment will review five pending land‑use applications. Each item includes a planning staff report, verbal comments from committee members and the public, and a decision. Applications cover sites at 574276 Sideroad 40, 140 McFarlin Drive, and three concession requests. The meeting also includes approval of minutes from the July 8, 2025 hearing.

• Application A07.2025 – 574276 Sideroad 40
• Application B31.2024 – 140 McFarlin Drive
• Application B32.2024 – Concession 12 (523507)
• Application B14.2025 – Baseline (214838)
• Application B15.2025 – Concession 12 (521068)

The Committee approved a minor variance allowing an accessory building of up to 374 ft² in the front yard of 574276 Sideroad 40. It also granted provisional approvals for four lot‑severance applications (B31.2024, B32.2024, B14.2025, B15.2025) subject to detailed conditions. All motions were carried and notices will be issued outlining next steps and the appeals process.

• Approved minor variance for accessory building (34.7 m²) at 574276 Sideroad 40 (Carried)
• Granted provisional approval for lot severance B31.2024 at 140 McFarlin Drive (Carried)
• Granted provisional approval for lot severance B32.2024 (523507 Concession 12) (Carried)
• Granted provisional approval for lot severance B14.2025 (214838 Baseline) (Carried)
• Granted provisional approval for lot severance B15.2025 (521068 Concession 12) (Carried)

Public Meeting

The West Grey municipal council will review three zoning amendment applications: ZA17.2025 for 150 Mill Street East, ZA26.2024 for 192 Park Street East, and ZA07.2025 together with Official Plan amendment WGOPA16 for 204 Garafraxa Street South. Each item will include a mayoral announcement, staff overview, applicant presentation, public comments, and a council decision.

• Zoning Amendment No. ZA17.2025 – 150 Mill Street East
• Zoning Amendment No. ZA26.2024 – 192 Park Street East
• Zoning Amendment No. ZA07.2025 & WGOPA16 – 204 Garafraxa Street South

The council approved a motion directing staff to prepare a bylaw amendment to Bylaw No. 37‑2006 for the ZA17.2025 zoning amendment at 150 Mill Street East. It also approved a motion determining no further public notice is required and directing staff to prepare a bylaw amendment to Bylaw No. 37‑2006 for the ZA26.2024 zoning amendment at 192 Park Street East.

• Direct staff to bring forward a bylaw to amend Bylaw No. 37‑2006 for ZA17.2025 (carried)
• Determine no further public notice required and direct staff to bring forward a bylaw to amend Bylaw No. 37‑2006 for ZA26.2024 (carried)

Council

The West Grey Council meeting will consider three bylaws: one confirming the meeting proceedings, one establishing new fees and charges, and one authorizing the sale of land in the village of Neustadt to Lucas McClement. Staff reports include a speed‑reduction recommendation for Hutton Hill Road and a winter‑maintenance plan for the Connecting Link. Delegations will be received regarding a solar‑project support request for Durham and a solar‑project request for Clearwater in Hanover.

• Bylaw No. 2025-064 – confirm meeting proceedings
• Bylaw No. 2025-065 – establish fees and charges
• Bylaw No. 2025-066 – authorize sale of Neustadt land to Lucas McClement
• Staff report: Hutton Hill Road speed reduction
• Delegation: request for municipal support for Durham Solar Project

The council adopted the minutes from the July 8, 2025 meeting. It directed staff to draft a bylaw that would set the maximum speed on Hutton Hill Road at 50 km/h. The council also approved municipal support resolutions for the Durham and Clearwater solar projects and authorized a $34,042.20 Connecting Link winter‑maintenance agreement. A motion was passed asking the Saugeen Valley Conservation Authority to give 24 months notice before curtailing public access to its Durham property.

• Adopted minutes of the July 8, 2025 council meeting (Carried)
• Directed staff to bring forward a bylaw setting 50 km/h on Hutton Hill Road (Carried)
• Authorized Connecting Link Agreement for 2025/26 winter maintenance at a cost of $34,042.20 plus HST (Carried)
• Directed Mayor to sign IESO support resolution for the Durham Solar Project (Carried)
• Directed Mayor to sign IESO support resolution for the Clearwater Solar Project (Carried)
• Directed staff to review aggregate policies, draft an interim control bylaw, and defer the RFP decision (Carried)
• Moved to consider hamlet signs for Alsfeldt in the 2026 budget (Carried)
• Resolved to request SVCA not curtail Durham property access without 24 months written notice (Carried)

West Grey Police Services Board

The provided agenda contains only procedural software boilerplate and no specific discussion items or decisions.

Saugeen Municipal Airport Commission

The agenda for the Saugeen Municipal Airport Commission meeting on July 16, 2025 contains no listed items or decisions. It appears to be a placeholder with only meeting metadata and no substantive agenda content.

Council

The West Grey Council will consider several bylaws, including authorizing the sale of land in the village of Neustadt to Galvao Machine. It will also review amendments to the Comprehensive Zoning Bylaw for zones ZA13 and ZA15, and amend the Delegation of Powers Bylaw related to contract awards. Additional items include a review of 2025 fees and charges and the appointment of a council representative to the West Grey Police Services Board.

• Bylaw No. 2025-063 – authorize sale of land to Galvao Machine
• Bylaw No. 2025-061 – amend Comprehensive Zoning Bylaw for zone ZA13
• Bylaw No. 2025-062 – amend Comprehensive Zoning Bylaw for zone ZA15
• Bylaw No. 2025-060 – amend Delegation of Powers and Duties Bylaw for contract award
• Appointment of Council Representative to the West Grey Police Services Board

The council adopted minutes from previous meetings and approved the Durham BIA 2025 budget. It directed staff to report on a speed‑limit reduction request for Hutton Hill Road and to change the brush/wood fee to no charge. Councillor Townsend was appointed to the West Grey Police Services Board, and bylaws 2025‑059 through 2025‑063 were passed, including the authorization to sell land in Neustadt to Galvao Machine.

• Adopted minutes of the June 17 and June 24 council meetings (Carried)
• Approved the Durham Business Improvement Area 2025 budget (Carried)
• Directed staff to prepare a report on lowering the speed limit on Hutton Hill Road (Carried)
• Changed the brush/wood fee to no charge per the 2025 Fees and Charges Review (Carried)
• Appointed Councillor Townsend to the West Grey Police Services Board (Carried)
• Passed bylaws 2025‑059, 2025‑060, 2025‑061, 2025‑062, and 2025‑063, authorizing the sale of Neustadt land to Galvao Machine (Carried)

Committee of adjustment

The Committee of Adjustment will first approve minutes from its June 3, 2025 meeting. It will then hear three development applications—A03.2025 for a property on Townsend Lake Road, A04.2025 on Camp Oliver Road, and A05.2025 on Concession 8—each with staff reports, public comments, and a decision. The meeting will conclude with scheduling the next meeting and adjournment.

• Approve minutes from the June 3, 2025 Committee of Adjustment meeting
• Review and decide on Application A03.2025 – 474789 Townsend Lake Rd
• Review and decide on Application A04.2025 – 473451 Camp Oliver Rd
• Review and decide on Application A05.2025 – 122019 Concession 8
• Set date for the next Committee of Adjustment meeting

The Committee of Adjustment approved a minor variance for 474789 Townsend Lake Rd to increase bedrooms and floor area, and a minor variance for 473451 Camp Oliver Rd to reduce the interior side yard minimum for an accessory building. Both approvals were carried with conditions attached. The committee deferred application A05.2025 (122019 Concession 8) sine die. The meeting also approved the minutes of the June 3, 2025 hearing.

• Approved minor variance for Townsend Lake Rd (A03.2025) to increase bedrooms and floor area – Carried
• Approved minor variance for Camp Oliver Rd (A04.2025) to reduce interior side yard minimum – Carried
• Deferred application A05.2025 (Concession 8) sine die – Carried
• Approved minutes of June 3, 2025 hearing – Carried

Special Council

The Special Council will hear a staff report from the Director of Finance/Treasurer on the municipality's 10‑year capital budget forecast. The report includes a preliminary look at operating budget changes for 2026. The council will also consider Bylaw No. 2025‑058, which confirms the proceedings of this special meeting. Standard procedural items such as call to order and adjournment are also on the agenda.

• Staff report: 10‑Year Capital Budget Forecast (attachment)
• Staff report: 2026 Preliminary Operating Budget Changes (attachment)
• Bylaw No. 2025‑058 – confirming June 24 special meeting proceedings (attachment)

The council received the 10‑Year Capital Budget Forecast report and directed staff to move the November 25, 2025 special council meeting to November 12, 2025. It also requested that the mayor consider adding two kilometres of rural road rehabilitation to the 2026 draft budget. Finally, Bylaw No. 2025‑058 confirming the special meeting proceedings was passed.

• Received 10‑Year Capital Forecast report and rescheduled Nov 25 2025 special council meeting to Nov 12 2025 (carried)
• Requested mayor consider adding 2 km of rural road rehabilitation to 2026 draft budget (carried)
• Passed Bylaw No. 2025‑058 confirming special meeting proceedings (carried)

Council

The council will adopt minutes from the June 3 and June 10 meetings and receive several staff reports. Topics include integrating police services with Owen Sound, a Bridge N-055 contract, waste‑collection updates, and the sale of land for a new subdivision. A closed‑session will be held to consider a proposed disposition of land in the Neustadt Industrial Park.

• Closed‑session discussion of a proposed land disposition in the Neustadt Industrial Park
• Staff report: Integrating police functions between West Grey and Owen Sound Police Services
• Staff report: Bridge N-055 Contract (IPW‑2025‑14)
• Staff report: Sale of lands for West Grey Subdivision
• Staff report: Options for managing household solid waste

The council gave pre‑budget approval for a $265,000 design‑build replacement of the bridge N‑055 deck and authorized the mayor and clerk to sign the agreement. It directed staff to stop formal discussions on a joint police service with Owen Sound while continuing informal talks between police chiefs. The council also adopted minutes, approved a pride‑flag display, declared surplus lands for disposal, and ordered a request for proposals for household solid waste management.

• Adopted minutes of the June 3 and June 10 council meetings (Carried)
• Received Priceville Improvement Committee reports for information (Carried)
• Directed staff to fly the pride flag at the Municipal Office for June 2025 (Carried)
• Directed staff to end formal joint police service discussions with Owen Sound (Carried)
• Approved $265,000 pre‑budget design‑build replacement of bridge N‑055 deck (Carried)
• Authorized mayor and clerk to sign land transfer agreement for Well 1C (Carried)
• Declared lots 1‑27 surplus and directed disposal via real‑estate posting (Carried)
• Directed staff to issue a Request for Proposals for household solid waste management (Carried)

Public Meeting

The Municipality of West Grey is holding a public meeting to discuss and decide on three specific zoning amendment applications. The process for each includes staff and applicant overviews followed by public comments.

• Zoning Amendment No. ZA13.2025 – 444503 Concession 8
• Zoning Amendment No. ZA15.2025 - 142239 Grey Road 9
• Zoning Amendment No. ZA30.2024 - 382063 Concession 4 NDR

The council directed staff to prepare a bylaw amendment for Zoning Amendment ZA13.2025 (444503 Concession 8) and another for Zoning Amendment ZA15.2025 (142239 Grey Road 9); both motions were carried. No decision was made on Zoning Amendment ZA30.2024 (382063 Concession 4 NDR) during this meeting.

• Approved staff directive for Zoning Amendment ZA13.2025 (444503 Concession 8) – carried
• Approved staff directive for Zoning Amendment ZA15.2025 (142239 Grey Road 9) – carried
• No decision made on Zoning Amendment ZA30.2024 (382063 Concession 4 NDR)

Special Council

The Municipality of West Grey will meet for a special session to discuss litigation and solicitor-client privileged advice concerning the Durham Hospital. Council will also vote on a bylaw to confirm the proceedings of the meeting.

• Closed session regarding litigation and solicitor-client privilege respecting the Durham Hospital
• Bylaw No. 2025-056 to confirm the proceedings of the June 10 special meeting

Council voted to go into closed session to discuss a matter involving litigation or potential litigation related to Durham Hospital. The motion (S-250610-001) was moved by Councillor Townsend, seconded by Councillor Nuhn, and was carried. Council also passed Bylaw No. 2025-056, which confirms the proceedings of the special meeting. The bylaw motion was moved by Councillor Foerster, seconded by Councillor Townsend, and was carried.

• Enter closed session on Durham Hospital litigation (motion carried)
• Pass Bylaw No. 2025-056 confirming special meeting proceedings (motion carried)

Saugeen Municipal Airport Commission

The agenda for the Saugeen Municipal Airport Commission meeting on June 10, 2025 contains no listed items. It appears to be an empty or placeholder agenda with no decisions, proposals, or discussions identified. No concrete actions, contracts, or hearings are described.

West Grey Police Services Board

The agenda for the West Grey Police Services Board meeting on 2025-06-09 does not contain any listed items. No decisions or discussions are recorded in the provided document.

Council

The Municipality of West Grey Council will discuss a potential solar project and a proposed tower antenna installation at 311216 Highway 6. The body is also deciding on five zoning bylaw amendments and a land disposition matter in the Neustadt Industrial Park during a closed session.

• Proposed tower antenna installation at 311216 Highway 6
• Bridge N-056 contract (IPW-2025-12)
• Zoning bylaw amendments for Khanani, McDonald, Cross, and Schwartz
• Delegation from Patrick Gossage regarding a potential solar project
• Correspondence from the Royal Canadian Legion regarding commemorative sidewalks

The council adopted minutes from May meetings, received committee reports, and directed staff to install commemorative crosswalks at no cost. It authorized a $293,928 bridge replacement contract, approved six zoning amendment bylaws, and instructed staff to send a concurrence letter for a proposed telecom tower.

• Adopted minutes of May 20 and May 27 meetings (carried)
• Received committee and board reports for information (carried)
• Directed staff to install commemorative crosswalks at Mill & Garafraxa and Mill & Albert (no cost) (carried)
• Authorized Mayor and Clerk to sign bridge N‑056 design‑build contract for $293,928 plus HST (carried)
• Received Q1 building department activities report for information (carried)
• Directed staff to provide a concurrence letter to IESDC for tower antenna at 311216 Highway 6 (carried)
• Passed Bylaws 2025‑050 through 2025‑055 amending the Comprehensive Zoning By‑law (carried)
• Entered closed session to discuss land disposition in Neustadt Industrial Park (carried)

Committee of adjustment

The Committee of Adjustment will review two applications for potential zoning changes at 150 Mill Street E. and 444503 Concession 8. The meeting will also approve minutes from a previous hearing and allow public comments.

• Application B11.2025 at 150 Mill Street E.
• Applications B12.2025 and B13.2025 at 444503 Concession 8
• Approval of May 6, 2025 Committee of Adjustment minutes
• Public hearings for the two applications
• Next meeting scheduled

The Committee of Adjustment approved the minutes from the May 6 hearing. It granted provisional approval to application B11.2025 for a new lot at 150 Mill Street East, subject to several conditions. It also granted provisional approval to applications B12.2025 and B13.2025 for two severed lots, each with conditions including tax certificates, reference plans, parkland fees and development agreements. All motions were carried.

• Approved May 6, 2025 minutes (Carried)
• Granted provisional approval to B11.2025 – new lot at 150 Mill St E (Carried)
• Granted provisional approval to B12.2025 – Severed Lot #1 (Carried)
• Granted provisional approval to B13.2025 – Severed Lot #2 (Carried)

Special Council

The Municipality of West Grey is holding a special council meeting. The session includes a closed discussion regarding the performance review of the CAO.

• Closed session to discuss CAO performance review
• Bylaw No. 2025-049 to confirm the proceedings of the special meeting

The council moved into a closed session to discuss personal matters about identifiable individuals related to the CAO performance review; the motion was carried. Afterwards, Bylaw No. 2025‑049, which confirms the proceedings of the special meeting, was passed; the motion was carried. All agenda items were completed and the meeting was adjourned.

• Closed session on CAO performance review approved (motion carried)
• Bylaw No. 2025-049 enacted (motion carried)
• Meeting adjourned (procedural)

Saugeen Municipal Airport Commission

The Saugeen Municipal Airport Commission agenda for May 21, 2025 contains no listed items. The meeting appears to be procedural with no decisions or discussions documented.

Council

The West Grey Council will vote on the 2025 Tax Rate Bylaw, setting property tax rates for the year. Several zoning amendment bylaws (ZA11.2025, ZA02.2025, ZA04.2025, ZA08.2025, ZA09.2025) will also be considered. Staff reports include a South Street construction contract, options for managing aggregate extraction, and a proposal to purchase property in the Town of Durham (Plan 508).

• Adoption of Bylaw No. 2025-043 – 2025 Tax Rate Bylaw (tax rates for 2025)
• Adoption of Bylaw No. 2025-044 – Designate lands as site‑plan control (ZA11.2025)
• Adoption of Bylaw No. 2025-045 – Amend zoning for area ZA02.2025
• Review of South Street Construction Contract (IPW‑2025‑10)
• Options to manage aggregate extraction in West Grey

The council authorized the mayor and clerk to sign the South Street construction agreement with Moorefield Excavating. It also directed staff to lease the Durham Arena boardroom to EarlyON for programming through 2026 and to prepare bylaw amendments for the official plan and zoning. A series of community grants totaling $13,850 and several forgoes were approved, and the 2025 tax‑rate bylaw was instructed to be drafted.

• Adopted May 6, 2025 council minutes (carried)
• Received committee and board reports for information (carried)
• Directed staff to submit AMO delegation requests to three ministries (carried)
• Authorized a letter of support for Bill 5 to multiple municipal associations (carried)
• Authorized lease of Durham Arena boardroom to EarlyON until Dec 31 2026 (carried)
• Directed staff to draft official‑plan and zoning‑bylaw amendments for Durham and Neustadt (carried)
• Authorized signing of South Street construction contract with Moorefield Excavating (carried)
• Approved $13,850 in community grants and several forgoes (carried)

Public Meeting

The Municipality of West Grey is holding a public meeting to hear presentations and public comments regarding three specific zoning amendment applications. The council will make decisions on these amendments following the public input session.

• Zoning Amendment No. ZA12.2025 for 522522 Welbeck Road
• Zoning Amendment No. ZA14.2025 for 033165 Grey Road 28
• Zoning Amendment No. ZA27.2024 for 231764 Concession 2 WGR (Shamadon Resort)

The council approved motions directing staff to prepare amendments to bylaw 37-2006 for three zoning applications: ZA12.2025 (Welbeck Road), ZA14.2025 (Grey Road 28), and ZA27.2024 (Concession 2 WGR). The ZA27.2024 motion also placed Shamadon Resort RV under site‑plan control. All motions were carried with no public comments recorded.

• Approved staff to draft amendment to bylaw 37-2006 for ZA12.2025 Welbeck Road (carried)
• Approved staff to draft amendment to bylaw 37-2006 for ZA14.2025 Grey Road 28 (carried)
• Approved staff to draft amendment to bylaw 37-2006 for ZA27.2024 Concession 2 WGR (carried)
• Approved placing Shamadon Resort RV under site‑plan control (carried)

West Grey Police Services Board

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or agenda items are listed.

Committee of adjustment

The Municipality of West Grey Committee of Adjustment will meet to review and decide on five different land use applications. The committee will consider reports from planning staff and hear verbal comments from applicants and the public.

• Application A02.2025: 171 Rock Street
• Application B01.2025: 231764 Concession 2 WGR
• Application B07.2025: 421353 Concession 6 NDR
• Application B09.2025: 142270 Grey Road 9
• Application B10.2025: 142239 Grey Road 9

The Committee of Adjustment approved a minor variance for 171 Rock Street, allowing two accessory structures subject to five conditions. It also granted provisional consent for lot creation or severance on applications B01.2025, B07.2025, and B09.2025, each with multiple conditions. Minutes from the April 1 and April 15 hearings were approved. Member Hutchinson declared a conflict on Item 9 and left the meeting, and no decision was recorded for that item.

• Approved minor variance for 171 Rock Street (Application A02.2025) – Carried
• Granted provisional consent for lot creation (Application B01.2025) – Carried
• Granted provisional consent for lot addition (Application B07.2025) – Carried
• Granted provisional consent for new agricultural lot (Application B09.2025) – Carried
• Approved minutes of April 1 and April 15 hearings – Carried

Council

The West Grey Council meeting on May 6, 2025 will consider several items, including a motion to allow Sunday gun hunting in the municipality. Council will vote on three borrowing bylaws that would authorize long‑term financing for the Neustadt water‑tower rehabilitation, the Durham water well and Rockwood water‑sewer services, and related infrastructure. The agenda also includes reports from the Public Library Board, SMART Board, and staff updates on wastewater reports and a bridge rehabilitation project. No closed session is scheduled.

• Motion to permit Sunday gun hunting under Regulation 663/98 (Motion 12.1)
• Bylaw No. 2025-040 authorizing borrowing for Neustadt Water Tower rehabilitation
• Bylaw No. 2025-041 authorizing borrowing for Durham Water Well and Rockwood water‑sewer services
• Delegations from Matthew Robbins, Gordon Reid, and Art Hawes on Sunday gun hunting
• Staff report IPW-2025-09 on 2025 Bridge Rehabilitation, N‑056

The council adopted the minutes from the April 15 meetings and received several committee and board reports for information. It approved a noise‑bylaw exemption for an event at 382267 Concession 4 NDR on July 19‑20, 2025, and directed staff to issue a tender and reallocate $300,000 from the bridge reserve to fund the rehabilitation of structure N‑056. Council also directed staff to prepare bylaws for long‑term utility borrowing, supported participation in a Grey County hybrid planning model, and defeated motions to defer a decision on Sunday gun hunting.

• Adopted minutes of April 15 regular and public council meetings (Carried)
• Received committee and board reports for information (Carried)
• Exempted event at 382267 Concession 4 NDR from noise bylaw July 19‑20, 2025 (Carried)
• Approved tender and $300,000 reallocation for rehabilitation of bridge structure N‑056 (Carried)
• Directed staff to draft bylaws authorizing long‑term utility bank borrowing (Carried)
• Provided in‑principle support for West Grey participation in Grey County hybrid planning service (Carried)
• Defeated motion to amend deferment date for Sunday gun hunting (Defeated)
• Defeated motion to defer Sunday gun hunting decision to May 20, 2025 (Defeated)

West Grey Police Services Board

The West Grey Police Services Board agenda for April 17, 2025 contains no listed items. No decisions, contracts, or discussions are detailed in the document. The agenda appears to be a placeholder or procedural entry without substantive content.

Saugeen Municipal Airport Commission

The provided agenda contains only procedural software boilerplate and no specific business items. There are no decisions or discussions scheduled in the text.

Council

The Municipality of West Grey Council will discuss zoning applications and site plan controls. The body is also considering amendments to bylaws regarding building fees and the delegation of powers for building permit agreements.

• Zoning application ZA10.2025 for David Chapman’s Ice Cream Ltd.
• Site Plan Control ZA11.2025 for Mt Forest Business Park
• Bylaw No. 2025-034 to amend building fees in the Fees and Charges Bylaw
• Bylaw No. 2025-036 (ZA16.2024 - Martin) and Bylaw No. 2025-037 (ZA28.2024 - Plume) to amend the Comprehensive Zoning Bylaw
• Request from Alisha and David Schwartz for a zoning application fee waiver

The Council adopted the April 1 meeting minutes and received minutes from County committees. It directed staff to respond to a conservation‑area fence request and to develop bylaws for a zoning amendment (ZA10.2025), a site‑plan control for Mt. Forest Business Park, and conditional building‑permit agreements. Five zoning‑related bylaws and a building‑fee bylaw were passed.

• Adopted minutes of the April 1, 2025 Council meeting (Carried)
• Received minutes of County committees and boards (Carried)
• Received Schwartz zoning‑fee waiver correspondence for information (Carried)
• Directed staff to outline concerns to the Saugeen Valley Conservation Authority about the Durham Conservation Area fence (Carried)
• Directed staff to draft a bylaw amending Bylaw 37‑2006 for zoning amendment ZA10.2025 (Carried)
• Directed staff to draft a bylaw implementing site‑plan control for Mt. Forest Business Park (Carried)
• Directed staff to draft a bylaw delegating powers for conditional building‑permit agreements (Carried)
• Approved Bylaws 2025‑033, 035, 036, 037 and 038 (Carried) and Bylaw 2025‑034 (Carried)

Public Meeting

The West Grey municipal council will review four zoning amendment proposals during the public meeting on April 15, 2025. Each amendment will include a presentation by planning staff, an overview from the applicant or agent, and an opportunity for public comment before a decision is made. The items are ZA02.2025 (461 Durham Road East), ZA04.2025 (Concession 4 NDR), ZA08.2025 (Mt. Forest Business Park), and ZA09.2025 (313237 Highway 6).

• Zoning Amendment No. ZA02.2025 – 461 Durham Road East
• Zoning Amendment No. ZA04.2025 – 382267 Concession 4 NDR
• Zoning Amendment No. ZA08.2025 – Housekeeping Mt. Forest Business Park (West Grey)
• Zoning Amendment No. ZA09.2025 – 313237 Highway 6

The West Grey Council approved four zoning amendment proposals (ZA02.2025, ZA04.2025, ZA08.2025, ZA09.2025). Each motion directs staff to bring forward a bylaw amendment to the 2006 zoning bylaw. For ZA02.2025 and ZA09.2025 the council also determined that no further public notice is required. All motions were carried without recorded dissent.

• Approved ZA02.2025 zoning amendment; no further public notice required
• Approved ZA04.2025 zoning amendment; staff directed to draft bylaw
• Approved ZA08.2025 zoning amendment; staff directed to draft bylaw
• Approved ZA09.2025 zoning amendment; no further public notice required

Committee of adjustment

The Committee of Adjustment will consider Application No. A01.2025 – 775284 located on Highway 10, submitted by David Chapman's Ice Cream Ltd. The agenda includes a staff report, verbal comments from committee members and the applicant, and a decision on the application. No other items are listed for this meeting.

• Application A01.2025 – 775284 (David Chapman's Ice Cream Ltd.) on Highway 10

The Committee of Adjustment approved minor variance application A01.2025 for 775284 Highway 10 to allow a manufacturing/processing plant. The approval includes conditions on tax status, water and sewer service, and a three‑year expiry if a building permit is not issued. The staff will issue a notice outlining next steps and the appeals process. The meeting was adjourned at 11:29 a.m.

• Approved minor variance application A01.2025 for 775284 Highway 10

Committee of adjustment

The Committee of Adjustment will meet on April 1, 2025. It will approve the minutes from the March 4, 2025 hearing and then review two development applications (B05.2025 and B06.2025) located at 461 Durham Road. The agenda includes a staff report, public comments, and a decision on the applications.

• Approval of minutes from the March 4, 2025 Committee of Adjustment hearing
• Review of Application B05.2025 – 461 Durham Road
• Review of Application B06.2025 – 461 Durham Road
• Staff report on the two applications
• Public comments and decision on the applications

The Committee of Adjustment approved the minutes of the March 4, 2025 hearing. It granted provisional approval to consent applications B05.2025 and B06.2025 to create Severed Lot 1 and Severed Lot 2 at 461 Durham Road, subject to eight listed conditions. The approvals were carried without recorded vote counts.

• Approved minutes of the March 4, 2025 hearing (Carried)
• Granted provisional approval to consent application B05.2025 for Severed Lot 1 at 461 Durham Road (Carried)
• Granted provisional approval to consent application B06.2025 for Severed Lot 2 at 461 Durham Road (Carried)

Council

The West Grey Council will consider several bylaws, including a borrowing bylaw to finance a new police building. It will also review a site‑plan control area for DJ Land, multiple zoning amendment bylaws, and a proposed increase to building permit fees. Additional items include a court security and prisoner transportation payment agreement.

• Bylaw No. 2025-027 – Borrowing bylaw for new police building capital work
• Bylaw No. 2025-025 – Site plan area (DJ Land)
• Bylaw No. 2025-028 – Zoning amendment ZA31.2024 (Martin)
• Bylaw No. 2025-029 – Zoning amendment ZA01.2025 (Boerkamp)
• Building Permit Proposed Fee Increase

Council directed staff to draft a bylaw to increase building permit fees effective June 1, 2025. It approved bylaws authorizing new capital work for the police station, borrowing from OILC, and a court security and prisoner transportation payment agreement. The council also adopted previous meeting minutes, received correspondence, and passed nine bylaws covering site‑plan control and zoning amendments.

• Direct staff to bring forward bylaw to increase building permit fees (effective June 1, 2025) – carried
• Authorize police station capital work, OILC financing and borrowing – carried
• Authorize mayor and clerk to execute court security and prisoner transportation payment agreement – carried
• Adopt minutes of March 18, 2025 regular and public meetings – carried
• Receive Grey County hybrid planning service delivery model correspondence – carried
• Receive all other correspondence – carried
• Pass bylaws 2025‑024 to 2025‑032 covering meeting confirmation, site‑plan control, court security agreement, police station financing, and multiple zoning amendments – carried

Elmwood Joint Fire Board

The agenda for the Elmwood Joint Fire Board meeting on 2025-03-19 contains no listed items. The document appears to consist only of placeholders and procedural headings. No decisions, proposals, or discussions are detailed in the agenda.

Council

The Municipality of West Grey Council will consider amending the Development Charges Bylaw to remove its expiry date and adjusting dog tag fees. The meeting will also include reports on water system capacity and confirm previous council minutes.

• Amend Development Charges Bylaw to remove expiry date
• Amend Fees and Charges Bylaw for dog tag fees
• Review 2024 Drinking Water Systems annual reports
• Confirm minutes from March 4 and March 11 council meetings
• Consider request for council representation from Bruce Grey Poverty Task Force

Public Meeting

The West Grey municipal council will review and decide on four zoning amendment applications. The items include amendments for Grey Road 12, Concession 12 NDR, Road 71, and a housekeeping amendment for three Norpark Avenue properties. Each amendment will be presented by planning staff and the applicant, followed by public comment before a decision is made.

• Zoning Amendment No. ZA31.2024 – 504021 Grey Road 12
• Zoning Amendment No. ZA01.2025 – 521106 Concession 12 NDR
• Zoning Amendment No. ZA03.2025 – 042438 Road 71
• Zoning Amendment No. ZA05.2025 – Housekeeping (114 Norpark Avenue/118 Norpark Avenue/122 Norpark Avenue)

Special Council

The Municipality of West Grey is holding a special council meeting to review reports from the Director of Finance/Treasurer. The primary focus is the discussion of a bridge financing strategy and a 10-year bridge financing strategy.

• Bridge Financing Strategy report
• 10-Year Bridge Financing Strategy report
• Bylaw No. 2025-020 to confirm the proceedings of the March 11 meeting

Committee of adjustment

The Committee of Adjustment will consider three development applications. Application B21.2024 concerns a loft conversion at 142239 Grey Road 9. Application B02.2025 involves a proposal by 2505286 Ont Inc at 311050 Highway 6. Applications B03.2025 and B04.2025 relate to a concession on Concession 12 NDR.

• Application B21.2024 – Martin and Brubacher loft conversion, 142239 Grey Road 9
• Application B02.2025 – 2505286 Ont Inc (Deverell and Lemaich) proposal, 311050 Highway 6
• Applications B03.2025 & B04.2025 – Boerkamp (Davidson) concession, Concession 12 NDR

Council

The Municipality of West Grey Council will discuss several bylaws, including land conveyance and zoning amendments. The meeting includes a presentation on the Saugeen Connects 2024 Year in Review and requests regarding noise exemptions and board appointments.

• Bylaw No. 2025-018: Conveyance of land in the Township of Bentinck to the Canadian Lemkos Association
• Bylaw No. 2025-016: Zoning amendment relating to ZA10.2024 - DJ Land
• Bylaw No. 2025-017: Designation of lands as a site plan control area for Canadian Lemkos Association
• Noise exemption permit request for Reflections Festival Fundraiser (May 16-19, 2025)
• Animal Control Officer - MSS Contract staff report

Saugeen Municipal Airport Commission

The Saugeen Municipal Airport Commission meeting on Feb 19, 2025 has no listed agenda items. The agenda consists only of placeholders and contains no decisions, proposals, or discussions.

Council

The Municipality of West Grey is meeting to review infrastructure projects and planning applications. Council will hear presentations on dam management and community health programs. The session includes a closed discussion regarding a mutual municipal prosperity agreement.

• South Street Reconstruction (IPW-2025-03)
• Bridge G-044 Construction Contract (IPW-2025-06)
• Zoning application ZA10.2024 for DJ Land (Crawford)
• Proposed Indemnification Bylaw
• Canadian Lemkos Land Exchange follow-up

Public Meeting

The Municipality of West Grey is holding a public meeting to discuss and decide on two official plan and zoning amendments. The meeting includes presentations from planning staff and applicants, as well as public comments.

• OPA 21 and Zoning Amendment No. ZA16.2024 for 6724 Highway 89
• OPA 24 and Zoning Amendment No. ZA28.2024 for 140 McFarlin Drive

Special Council

The Special Council will consider a Bridge and Culvert Prioritization Program presented by Triton Engineering Services Limited. Staff will report on the program, including a structure priority list and candidate structures for closure. A bylaw (No. 2025-012) will be adopted to confirm the proceedings of this special meeting.

• Presentation by Triton Engineering Services on the Bridge and Culvert Prioritization Program
• Staff report IPW-2025-05 – Bridge Prioritization Program
• Structure Priority List for bridges and culverts
• Candidate Structures for Closure
• Bylaw No. 2025-012 to confirm the special meeting proceedings

Committee of adjustment

The Municipality of West Grey Committee of Adjustment will meet to appoint a chair and vice-chair and approve previous minutes. The committee will hear reports and make decisions on three specific property applications.

• Application No. B21.2024: 142239 Grey Road 9 (Martin and Brubacher Loft)
• Application No. B33.2024: 403741 Grey Road 4 (Zeh Cuesta)
• Application No. B30.2024: 313237 Highway 6 (Kuepfer Cuesta)

Council

The West Grey Council meeting will review the 2023 audited financial statements and discuss an interim control bylaw for aggregate extraction. Staff will present the Elmwood Fire Agreement for tiered response and a proposed tower installation at the Glenelg Holland site. The council will also adopt bylaw No. 2025-010 and No. 2025-011, amending the Comprehensive Zoning Bylaw.

• Presentation of 2023 audited financial statements by Kevin Tremble, MNP LLP
• Delegation to update aggregate bylaws using an interim control bylaw
• Elmwood Fire Agreement for tiered response and paramedic services
• Proposed tower installation – 563758 Glenelg Holland TL
• Adoption of Bylaw No. 2025-010 and Bylaw No. 2025-011 amending the Comprehensive Zoning Bylaw

West Grey Police Services Board

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or action items are listed.

Public Meeting

The West Grey municipal council will review and decide on Zoning Amendment No. ZA25-2024 for the property at 142564 Road 35 in Ayton, and Zoning Amendment No. ZA29-2024 for the property at 403741 Grey Road 4. Both items include presentations from planning staff, the applicant or agent, and public comments before a decision is made.

• Zoning Amendment No. ZA25-2024 – 142564 Road 35, Ayton
• Zoning Amendment No. ZA29-2024 – 403741 Grey Road 4

Council

The West Grey Council will consider several bylaws, including a land sale to Khanani Developments Inc., the 2025 revenue and expenditure estimate, an interim tax levy, a borrowing bylaw, and amendments to the Comprehensive Zoning Bylaw. The meeting also includes presentations on gravel mining impacts, fire protection grant agreements, drinking water system inspections, and proposed tower antenna installations. The council will adopt the 2025 budget and related financial bylaws.

• Bylaw No. 2025-008 – authorize sale of land to Khanani Developments Inc.
• Bylaw No. 2025-004 – estimate of revenue and expenditures for 2025
• Bylaw No. 2025-005 – interim tax levy for 2025
• Bylaw No. 2025-006 – borrowing and annual overdraft authorization
• Bylaw No. 2025-002 – amendment to zoning bylaw ZA22.2024 (Bauman)