West Lincoln Township public meetings in 2021

Committee of Adjustment

The West Lincoln Township Committee of Adjustment will meet on December 15, 2021, to consider three minor variance applications. The committee will decide on requests involving a reduced setback, a wider garage, and an addition to a dwelling without lot frontage. The meeting is procedural, with no other substantive business listed.

• A32/2021WL – Stancik: variance to reduce minimum distance separation setback from 527 m to 400 m for a proposed dwelling at 7809 Twenty Road
• A34/2021WL – Kolodziej: variance to allow attached garage width of 11.96 m (39.24 ft), exceeding the 9.2 m maximum, at 9663 York Road
• A33/2021WL – Shrum: variance to permit an addition to a dwelling without lot frontage at 317 Canborough St, to add a bedroom for an aging mother

Council

West Lincoln Township Council is meeting to consider several reports and by-laws, including approving an amending agreement for the Vision Zero road-safety program with Niagara Region and other municipalities. Council will also receive updates on the farmers' market, a year-one review of the environmental mitigation plan, and the 2021 strategic plan accomplishments. The meeting is being held virtually due to COVID-19, with public participation via Zoom or email.

• Approve amending agreement to Niagara Region Courts Inter-Municipal Agreement for Vision Zero program (Report PW-23-2021)
• Adopt By-law 2021-111 authorizing signing of Vision Zero amending agreement with 12 Niagara municipalities
• Adopt By-law 2021-110 amending site plan agreement with 2846475 Ontario Inc. for lands in former South Grimsby
• Receive Year-1 review of Plan to Mitigate Environmental Impacts (Report PD-136-2021)
• Receive West Lincoln Farmers' Market year-end update

Infrastructure Committee

This agenda for the West Lincoln Township Infrastructure Committee meeting on December 6, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

Special Council

This special council meeting is largely procedural, with the main substantive item being a motion to close the meeting to the public to discuss a confidential report on a non-union salary review. The report concerns a personal matter relating to an identifiable individual, specifically a municipal employee. The meeting will open with a land acknowledgement and disclosure of interests, then move to the closed session, and end with adjournment.

• Closed session to discuss Report No. CAO-03-2021 - Non Union Salary Review
• Motion by Councillor Shelley Bradaric to close meeting under Section 239(2) of the Municipal Act
• Motion by Councillor Cheryl Ganann to resume open session
• Meeting held virtually via Zoom due to COVID-19

Infrastructure Committee

The Public Works/Recreation/Arena Committee will meet to consider several staff recommendations, including entering into maintenance agreements with Hamilton and Niagara Region, a rail safety funding agreement, and a memorandum of understanding with the 2021 Canada Games Host Society. The committee will also appoint a presiding chair due to the absence of the chair and vice-chair, and accept a resignation from the Christmas Parade Committee.

• Appoint Councillor Jason Trombetta as Presiding Chair
• Authorize agreement with City of Hamilton for joint highway routine maintenance and repair
• Authorize Rail Safety Improvement Program (RSIP) funding agreement with federal government
• Authorize maintenance agreements for Regional Road 20 roundabouts and parkette with Niagara Region
• Authorize MOU with 2021 Canada Games Host Society Inc.

Growth and Sustainability Committee

The West Lincoln Planning/Building/Environmental Committee is meeting to consider several planning and enforcement matters, including zoning bylaw amendments, site plan agreements, and a new winter parking enforcement policy. The meeting includes a public hearing on street naming for a condominium at 167 St. Catharine Street. Most items are recommendations for approval or receipt, with decisions to be made on zoning changes and enforcement procedures.

• Public meeting on street naming for up to 2 private streets at 167 St. Catharine Street, Smithville
• Zoning bylaw amendment and site plan authorizing bylaw for Post Time Services (Kevin Vanderwier)
• Zoning bylaw amendment information report for JCT Services at 7005 Concession 4 Road
• Snow event/weather advisory focused winter parking enforcement with increased set fine
• Housekeeping amendments No. 6 to Zoning Bylaw 2017-70

Committee of Adjustment

The West Lincoln Township Committee of Adjustment will meet on October 27, 2021, to consider one surplus farm dwelling severance and four minor variance applications. The agenda also includes routine items such as disclosure of interest, minutes approval, and adjournment. No decisions are made in the agenda itself; the committee will hear the applications and vote on them during the meeting.

• B13/2021WL – Sikkens: surplus farm severance at 7330 Concession 3 Road, severing 0.844 ha (2.085 ac) from 32.66 ha (80.7 ac), with condition to zone agricultural lands to prohibit residential use
• A27/2021WL – Neville: minor variance for carport at 20 Wallis Ave, requesting 0.91 m side yard setback vs 1.5 m required
• A28/2021WL – Zwaagstra: minor variance for agricultural accessory building height at 6662 Vaughan Road West, requesting 6.7 m vs 5.5 m max
• A29/2021WL – Spring Creek Quail Farms: minor variance to reduce minimum distance separation for quail barn at 3625 Sixteen Road from 176 m to 103 m
• A30/2021WL – England: two variances at 2897 South Grimsby Road 7 for accessory building side yard setback (1 m vs 2 m) and lot coverage (17.2% vs 10%)

Council

West Lincoln Township Council is meeting to adopt a series of by-laws covering rezoning, site plan agreements, and amendments to enforcement by-laws, as well as to accept minutes from previous meetings. The meeting is being held virtually due to COVID-19, with public participation via Zoom or email. Several items involve zoning amendments for specific properties, including JCT Services and Marz Homes.

• By-law 2021-87: Rezoning for Carlton/Kalmukanova – Riverside Oasis
• By-law 2021-88: Site Plan Agreement with Chevalier De Gestion (Domaine Queylus)
• By-law 2021-95: Zoning amendment for Marz Homes
• By-law 2021-86: Authorizing agreement with Herrington Group for Joint Accessibility Advisory Committee (2022-2024)
• By-laws 2021-89 to 2021-93: Adding AMPS non-parking enforcement clauses to boulevard, clean yards, sign, site alteration, and swimming pool by-laws

Corporate Services Committee

The Administration/Finance/Fire Committee is meeting to consider two financial policy recommendations: a new Capital Financing and Debt Management Policy and a revised Reserve and Reserve Fund Policy. The committee will also receive routine reports and updates, including a September financial update and a fire department monthly report. The meeting is being held virtually due to COVID-19 precautions.

• Recommendation to approve Capital Financing and Debt Management Policy (POL-T-01-2021)
• Recommendation to approve Reserve and Reserve Fund Policy, including closing Working Funds reserve at end of 2022
• Proposal to transfer Accessibility and Recreation Reserve balances to Facility Reserve and close those reserves
• Proposal to rename Arena Building Reserve to WLCC (West Lincoln Community Centre) reserve
• Renewal of consultant agreement with The Herrington Group Ltd. for 2022-2024 AODA services

Infrastructure Committee

The agenda for the West Lincoln Township Infrastructure Committee meeting on 2021-10-18 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

Committee of Adjustment

The West Lincoln Township Committee of Adjustment will meet to consider a surplus farm dwelling severance and three minor variance applications. The severance would split a property at 7330 Concession 3 Rd, while the variances involve agricultural accessory buildings and a residential addition. The meeting is open to the public via Zoom.

• B13/2021WL – Sikkens: surplus farm dwelling severance at 7330 Concession 3 Rd, severing 0.844 ha (2.085 ac) from 32.66 ha (80.7 ac)
• A24/2021WL – Dobrucki Farms: two variances for agricultural accessory building at 873 Collver Rd, including 10 m (32.81 ft) exterior side yard setback
• A25/2021WL – Rintjema: variance for sunroom addition at 11 Farewell Cr, rear yard setback reduced from 10 m to 7 m (22.97 ft)
• A26/2021WL – Souter: two variances for agricultural accessory building at 5575 Concession 4 Rd, including 96 m (314.96 ft) front yard setback

Council

West Lincoln Township Council is meeting to adopt a series of by-laws covering road repairs, playground equipment, rezoning, water fees, and new administrative penalties for open-air fire violations. The agenda also includes presentations on the 2022-2025 transportation capital outlook, committee minutes, and a new appointment to the Christmas Parade Committee. Public attendance is restricted due to COVID-19; comments can be submitted by email.

• By-law 2021-76: Agreement with Griffin Construction for 2021 hot mix spot repair
• By-law 2021-77: Agreement with Play Power for Dennis Drive Playground equipment
• By-law 2021-81: Rezoning for Merritt; By-law 2021-83: Rezoning for Giro
• By-law 2021-84: Establishes administrative penalties for non-parking offences, including open-air fire violations
• By-law 2021-80: Adopts Official Plan Amendment No. 61 for temporary garden suites

Committee of Adjustment

The West Lincoln Township Committee of Adjustment will meet to consider four applications: three minor variance requests for properties on Concession 5 Road, Boyle Road, and Concession 1 Road, and one minor boundary adjustment for a property on Concession 3. The committee will also handle routine items like disclosure of interest, minutes approval, and adjournment.

• A21/2021WL – Stephanie & Bohdan Krywiak: variance for 12.5% lot coverage (pool house) at 9758 Concession 5 Road (zoning allows 10%)
• A22/2021WL – Neil Wood: variance for 7.33m front yard setback at 679 Boyle Road (zoning requires 15m)
• A23/2021WL – Jeffery Carter: variances for accessory building at 3982 Concession 1 Road (18.9m closer to front lot line; 208 sq m size vs 100 sq m limit)
• B12/2021WL – Kevin Shirton: lot addition of 5.48 hectares to 1685 Smithville Road from 7807 Concession 3

Infrastructure Committee

The Public Works/Recreation/Arena Committee is meeting to consider several staff recommendations, including awarding a hot mix spot repair tender to Griffin Construction for $134,552.50, approving a roster for a wind project tree replacement program with a $624,000 upset limit, and awarding a playground RFP to Play Power for $123,784.68. The committee will also receive routine minutes and a COVID-19 update, and act on a resignation from the Christmas Parade Committee. The meeting is held virtually due to COVID-19 restrictions.

• Award hot mix spot repair tender to Griffin Construction for $134,552.50 (plus HST), with total project budget of $167,552.50
• Approve roster for Wind Project Tree Replacement Program with upset limit of $624,000
• Award Dennis Drive Playground RFP to Play Power for $123,784.68 (plus HST)
• Accept resignation of Bev Packham from West Lincoln Christmas Parade Committee and repeal By-law 2020-95
• Receive Library Board minutes, Christmas Parade Committee minutes, and COVID-19 update report

Corporate Services Committee

The Administration/Finance/Fire Committee will meet to consider a confidential report on Section 357 applications (tax relief), receive a presentation from the Joint Accessibility Advisory Committee, and vote on routine consent items including financial and fire department updates. The meeting will be closed to the public for the confidential portion.

• Confidential Report T-23-2021: Section 357 Applications (tax relief) - approval of list in Appendix A
• Joint Accessibility Advisory Committee presentation on history, expansion, and 'We are Accessible Award'
• Consent agenda: WLFD-14-2021 August monthly update, T-22-2021 financial update as of Aug 31, 2021, CAO-02-2021 Christmas break holiday hours
• Resolution to recognize Sept 30, 2021 as National Day for Truth and Reconciliation (Orange Shirt Day)
• Appointment of two board members to Peninsula West Power Inc. for term starting Jan 1, 2022

Growth and Sustainability Committee

The West Lincoln Planning/Building/Environmental Committee is meeting to decide on several planning matters, including extending the garden suite time limit from 10 to 20 years, approving housekeeping zoning amendments, and adopting a new non-parking administrative penalty by-law. The committee will also hear presentations on a school building project, urban boundary expansion, and rural employment lands, and will discuss budget amendments for the East Smithville Secondary Plan. The meeting includes a closed session for legal and property matters.

• Official Plan Amendment to extend garden suite time limit from 10 to 20 years (File No. 1701-003-21)
• Zoning By-law Amendment - Housekeeping Amendments No. 5 (File No. 1601-0012-21)
• New Non-Parking Administrative Monetary Penalty By-law (Report PD-108-2021)
• Budget amendment for East Smithville Secondary Plan (BA2021-09)
• Site Plan Authorization for Niagara Regional Sportsman Club at 5138 Concession 4 Road

Committee of Adjustment

This agenda for the West Lincoln Township Committee of Adjustment meeting on 2021-08-18 contains only procedural boilerplate and embedded content placeholders. No specific decisions, proposals, or discussion items are listed in the provided text.

Council (includes All Committees)

West Lincoln Township Council is meeting to decide on several items, including a $444,090 fire tanker purchase, allocation of the 2020 operating surplus, and multiple zoning by-law amendments. The meeting includes public hearings for two zoning changes and presentations from McNally House Hospice and Niagara Region on transit governance. The agenda is largely routine, with consent items and housekeeping amendments.

• Purchase of 2022 Tanker from SafeTek for $444,090 plus HST
• Transfer of $150,000 from 2020 surplus to 2022 budget; reserve transfers: $500,000 Fire, $50,000 Bridge, $125,000 Contingency, $110,500 Winter Control, $83,500 Capital
• Zoning by-law amendment for Giro Estates at 5482 Twenty Mile Road
• Temporary garden suite zoning by-law for Richard & Anita Merritt
• Housekeeping amendments to Zoning Bylaw 2017-70 (No. 4 and No. 5)

Special Council

This special council meeting is largely procedural, with the main substantive item being a motion to close the meeting to the public to discuss a legal/enforcement matter regarding a natural severance in Caistor Centre, with township solicitors and the planning director present. The rest of the agenda consists of standard items like land acknowledgement, conflict of interest disclosure, and adjournment.

• Closed session to discuss legal/enforcement matter - Natural Severance - Caistor Centre
• Closed session with Township Solicitors Tom Richardson & Andrea Mannell and Director of Planning & Building Brian Treble
• Closed session under Municipal Act 2001 Section 239(2) for litigation and solicitor-client privilege

Committee of Adjustment

The West Lincoln Township Committee of Adjustment will hold a public meeting to consider one lot severance application and four minor variance applications, plus approve minutes from a previous meeting. The applications involve properties on Skyway Rd, Sixteen Rd, St. Catharines St, Twenty Rd, and Concession 4 Rd.

• Lot severance at 6209 Skyway Rd to create 1.281 ha employment land (Fireball Property Holdings)
• Minor variance for garage width at 4552 Sixteen Rd (Vandermeulen)
• Minor variance for warehouse addition at 214 St. Catharines St (Bert Vis Flooring)
• Minor variance for accessory building distance at 7224 Twenty Rd (Twenty View Farms)
• Minor variance for existing greenhouse at 3828 Concession 4 Rd (Velekoop)

Special Council

This is a special council meeting with one substantive item: a confidential discussion about a legal/enforcement matter regarding a natural severance in Caistor Centre. Council will receive correspondence from the township solicitor and authorize staff and legal counsel to proceed as directed in closed session. The meeting is otherwise procedural, including land acknowledgement, disclosure of interests, and adjournment.

• Closed session to discuss legal/enforcement matter - Natural Severance - Caistor Centre
• Receive correspondence from Township Solicitor Tom Richardson (Sullivan Mahoney) dated July 15, 2021
• Authorize staff and legal counsel to proceed as directed in closed session

Council

West Lincoln Township Council is meeting to handle routine business: approving minutes, receiving committee reports, and adopting a block of 10 by-laws. Key items include the 2020 audited financial statements, a revised open-air fire by-law, renewable energy official plan and zoning amendments, and a consultant agreement for St. Anns Road reconstruction. The meeting also includes a closed session for legal matters and council training.

• Approve 2020 Draft Audited Financial Statements and Audit Findings (Report T-18-2021)
• Adopt By-law 2021-58, revised Open-Air Fire By-law
• Adopt By-law 2021-60 and 2021-61, Official Plan Amendment No. 56 and Zoning By-law amendment for Renewable Energy
• Authorize agreement with Kerry T. Howe Engineering for St. Anns Road Reconstruction (By-law 2021-59)
• Appoint John Bartol as Building Inspector, Municipal By-law Enforcement Officer and Property Standards Officer (By-law 2021-62)

Committee of Adjustment

The West Lincoln Township Committee of Adjustment will meet to consider two minor variance applications. One seeks permission for a large garage exceeding zoning size and lot coverage limits, and the other asks to place an accessory building in the front yard due to septic constraints. The committee will also approve minutes from a previous meeting.

• A12/2021WL – Hubber: variance for 111.42 sq m garage (Type 3) and 8.4% lot coverage (zoning allows 8%)
• A13/2021WL – Kelly: variance to place accessory building 19.3 m from front lot line, in front yard
• Minutes for approval: March 31, 2021

Corporate Services Committee

The Administration/Finance/Fire Committee will consider several staff reports and recommendations, including budget amendments for a farmer's market and public works building rehabilitation, an open-air fires by-law with online permitting, and amendments to the refreshment cart licensing by-law. The committee will also discuss adopting a land acknowledgement statement and supporting a resolution on seniors' accessibility to digital services.

• Budget Amendment 2021-06: Farmer's Market at $33,200, funded by RED grant ($16,600) and Contingency Reserve ($16,600)
• Budget Amendment 2021-07: Rehabilitation of Public Works Building at $100,000, funded by ICIP COVID-19 grant
• Adopt Open-Air Fires By-law and authorize agreement with Fractal SAAS Inc. for online fire permit services
• Amend Refreshment Cart Licensing By-law 2010-20 to delegate license approval authority to the Clerk
• Adopt Land Acknowledgement Statement for Council and Standing Committee meetings

Infrastructure Committee

The Public Works/Recreation/Arena Committee is meeting to consider routine consent items and one major staff recommendation: awarding a contract for the St. Ann's Road reconstruction project. The meeting is closed to the public due to COVID-19, but comments can be submitted by email. The only substantive action item is the contract award; other items are informational updates.

• Recommendation to award RFP to Kerry T. Howe Engineering Limited for St. Ann's Road reconstruction consultant services, $147,700 (excluding HST)
• Proposed total project cost of $185,000 including engineering, 15% contingency, net HST, and miscellaneous costs
• Information report on West Lincoln Community Centre and Recreation Services COVID-19 update
• Information report on Canada Healthy Communities Initiative application for Wellandport Disc Golf Course
• Information report on Municipal Drinking Water License Renewal

Growth and Sustainability Committee

The West Lincoln Planning/Building/Environmental Committee is meeting to discuss and vote on several planning items, including final renewable energy policies for the Official Plan, the East Smithville Secondary Plan, and a site alteration permit for a Marz Homes development. The agenda also includes confidential legal matters, a hamlet boundary review, and a request to continue membership in a wind turbine working group. Public attendance is virtual only due to COVID-19.

• Final approval of Official Plan Amendment No. 56 and Zoning By-law Amendment for renewable energy systems
• Public meeting for East Smithville Secondary Plan (Official Plan and Zoning By-law amendments)
• Site alteration permit for Marz Homes Inc., west of South Grimsby Road 5 and north of Regional Road 20
• Release of $5,000 security deposit to Wes Blokker, B-Line Trenching, at 9629 Regional Road 20
• Hamlet boundary review and RFP for possible boundary adjustment in Fulton and Grassie

Committee of Adjustment

The Committee of Adjustment will consider two applications: a minor variance for Riverview Poultry to reduce a front yard setback, and a severance for Post Time Services to add land to their property. The meeting also includes routine items like disclosure of interests, minutes approval, and adjournment.

• Minor variance A11/2021WL for Riverview Poultry to reduce front yard setback from 15m to 12.5m (Zoning Bylaw 2017-70)
• Severance B08/2021WL for Post Time Services at 4061 Canborough Road to sever 0.809 hectares and retain 2.322 hectares
• Zoning amendment needed for deficient lot area on 4141 Canborough Road and to extend Agricultural Related Zone on 4061 Canborough Road
• Site plan approval required if consent approved for Post Time Services

Council

West Lincoln Council will vote on the 2021 tax rate by-law and a package of 13 by-laws covering planning fees, building fees, zoning amendments, site plan agreements, and equipment purchases. The meeting also includes a closed session on legal matters involving Niagara Peninsula Energy and Peninsula West Power, and a motion to endorse a federal petition on mental health.

• By-law 2021-44: adopt 2021 estimates and set tax rates
• By-law 2021-46: amend planning fees; By-law 2021-47: amend Committee of Adjustment fees
• By-law 2021-48: amend building by-law fees
• By-law 2021-49: zoning amendment for Budd Developments
• By-law 2021-54/55: agreements with Brandt Ltd. (backhoe) and Rush Truck Centres (3 plow trucks)

Special Council

This is a special council meeting with a closed session to discuss personal matters regarding the public and private conduct of council members. The council will also appoint a chair and waive the 24-hour notice requirement for the meeting. The agenda is largely procedural, with the main substantive item being the confidential discussion.

• Appointment of a chair for the special meeting due to Deputy Mayor's absence
• Waiver of 24-hour notice requirement for the special meeting
• Closed session under Section 239(2) of the Municipal Act for personal matters about identifiable individuals
• Public comments on personal matters of council members' conduct

Infrastructure Committee

The Public Works/Recreation/Arena Committee is meeting to consider two equipment purchases: three plow trucks from Rush Truck Centres for $820,844.06 plus HST, and a backhoe loader from Brandt Ltd. for $152,273.76 excluding HST. The committee will also receive routine updates on the Santa Claus Parade, library board minutes, and a COVID-19 update for the community centre. Public comments are accepted via email due to COVID-19 restrictions.

• Tender for three plow trucks from Rush Truck Centres: $820,844.06 plus HST
• Authorize $15,000 for equipment to make plow trucks road ready
• Tender for backhoe loader from Brandt Ltd.: $152,273.76 excluding HST
• Receive minutes from Santa Claus Parade Committee and Library Board
• COVID-19 update for West Lincoln Community Centre and Recreation Services

Corporate Services Committee

The Administration/Finance/Fire Committee is meeting to discuss and recommend several financial items, including a 2021 property tax rate by-law, a financial update as of April 30, 2021, and a temporary borrowing by-law not to exceed $2 million. The committee will also receive a monthly update from the fire department and acknowledge an employee's professional accomplishment. The meeting includes a closed session to discuss a personal matter related to an identifiable individual regarding code of conduct complaints.

• 2021 Property Tax By-Law (Report T-13-2021)
• Temporary Borrowing By-Law not to exceed $2 million (Report T-15-2021)
• Financial Update as of April 30, 2021 (Report T-14-2021)
• Fire Department Monthly Update for April 2021 (Report WLFD-08-2021)
• Closed session for code of conduct complaints (personal matter)

Committee of Adjustment

The West Lincoln Township Committee of Adjustment is meeting to consider six applications: one minor variance for a sunroom addition and five lot creation severances. The variance would allow a larger sunroom than previously approved, and the severances involve employment land and residential lots. The meeting is being held via Zoom.

• Minor variance for Robert Jordan to reduce rear yard setback from 7.5m to 3.6m and increase lot coverage from 45% to 47% for a sunroom addition
• Severance application by Fireball Property Holdings Inc. to sever 1.214 hectares of employment land on Clifford Street, to be sold to Manchester Pet Supplies
• Four severance applications by Giro Estates for 5482 Twenty Mile Road, each severing 0.42 hectares for residential use in St. Ann's hamlet

Growth and Sustainability Committee

The West Lincoln Planning/Building/Environmental Committee is meeting to discuss and vote on several planning and enforcement matters. Key items include a draft plan of subdivision and rezoning for P Budd Developments, a zoning by-law amendment for 6696 Canborough Road, and proposed changes to planning and building fees. The committee will also consider reports on ATV road rules, a new non-parking administrative penalty by-law, and a communications tower application.

• P Budd Developments draft plan of subdivision and rezoning (Station Meadows West, File No. 2000-89-19)
• Zoning by-law amendment for 6696 Canborough Road (Carlton & Kalmukhanova, File No. 1601-004-21)
• Proposed planning fee changes effective July 1, 2021 (Report PD-50-2021)
• Building fees by-law review and $14,000 budget amendment for operational review (Report PD-62-2021)
• Xplornet Communications tower at 9257 Regional Road 20 (File No. 2100-004-21)

Committee of Adjustment

The West Lincoln Township Committee of Adjustment is meeting to hear four minor variance applications. These include requests for garage and accessory building variances on three residential properties, and a variance for a new fire station. The meeting is being held via Zoom due to COVID-19.

• A07/2021WL - Palumbo: three variances for a garage at 4687 Vaughan Road, including building in front of the main dwelling and exceeding size limits
• A08/2021WL - Vanderveen: variance to exceed accessory building lot coverage limit on an R1A zoned property
• A09/2021WL - Pepper: three variances for an accessory garage, including height, size, and placement in front of the main dwelling
• A10/2021WL - Township of West Lincoln: variance to reduce side yard setback for a new fire station to allow truck maneuvering during construction

Council

The Council is reviewing multiple by-laws regarding infrastructure, land use, and community agreements. Additionally, the Council is discussing a request for financial assistance from the Province of Ontario to offset costs related to the West Lincoln Community Centre closure.

• Request for provincial financial assistance for West Lincoln Community Centre fixed costs
• By-law 2021-33: Brock Street Watermain and Road Construction agreement with Stonecast Contracting Limited
• By-law 2021-34: Road rehabilitation agreement with Anthony's Excavating Central Inc.
• By-law 2021-35: West Lincoln Community Centre Bandshell design-build agreement with Duomax Developments Limited
• By-law 2021-37: Dust control application agreement with Da-Lee Dust Control

Infrastructure Committee

The Public Works/Recreation/Arena Committee will consider awarding several construction and service contracts, including the Brock Street watermain and road reconstruction, the 2021 road rehabilitation project, a bandshell design-build, a truck replacement, dust control services, and a playground equipment RFP. The meeting is virtual due to COVID-19, with public comments accepted by email before 4:30 pm on the meeting day.

• Award Brock St. watermain & road reconstruction to Stonecast Contracting Limited for $879,022 (excl. HST), plus $50,000 contingency and $65,000 engineering extension
• Award 2021 road rehabilitation to Anthony's Excavating Central Inc. for $971,653.95 (excl. HST), extend hard topping of Concession Road 5 from Abingdon Road to Caistor Centre Road ($275,000), and $129,193.74 contingency
• Award West Lincoln Community Centre Bandshell design-build to Duomax Developments Limited for $120,000 (excl. HST), with $18,000 contingency and $45,000 budget amendment from Facility Reserve
• Approve budget amendment BA2021-04 of $6,000 for truck replacement, accepting Blue Mountain Chrysler LTD tender at $46,000 total
• Accept Da-Lee Dust Control tender for dust control 2021-2023 at $432.48/tonne (2021), $445.54 (2022), $468.38 (2023), max $120,000/year; award Caistorville Library playground to Play Power for $70,428.32 (plus HST)

Corporate Services Committee

The Administration/Finance/Fire Committee will discuss and potentially approve several items, including a refreshment cart license and lease for a portion of the CIBC parking lot, a financial update as of March 31, 2021, and a proposed letter to Niagara Region requesting increased child care services in West Lincoln. The meeting will also include closed-session matters regarding tax applications and legal issues involving Niagara Peninsula Energy Incorporated and Peninsula West Power Incorporated.

• Refreshment cart licence and lease for Ken Brunaccioni (Dog Got It) at Smithville Sq Parkette
• Financial update as of March 31, 2021 (Report T-12-2021)
• Proposed letters to Niagara Region and Regional Councillor Albert Witteveen requesting increased child care services
• Closed session: Section 357/358/359 applications (Report T-11-2021)
• Closed session: Legal matters - Niagara Peninsula Energy Incorporated and Peninsula West Power Incorporated

Growth and Sustainability Committee

The West Lincoln Planning/Building/Environmental Committee is holding a public meeting on April 12, 2021, to discuss a proposed Xplornet wireless tower at 9257 Regional Road 20 and proposed increases to building fees. The committee will also consider several planning items, including a Foliera Holdings site plan and zoning amendment, an East Smithville Secondary Plan public meeting, and housekeeping amendments to the zoning bylaw. The meeting is closed to the public due to COVID-19, but comments can be submitted by email.

• Public consultation for Xplornet Communications tower at 9257 Regional Road 20, Smithville
• Proposed fee increases to the Building By-law Schedule of Fees
• Foliera Holdings Inc. site plan agreement and zoning by-law amendment (File No. 1601-003-21)
• Direction to proceed with East Smithville Secondary Plan public meeting on June 14, 2021
• Retain GSP Group to review Niagara Region's new Official Plan

Committee of Adjustment

The West Lincoln Township Committee of Adjustment is meeting to hear three applications: two minor variances for garage placement and one severance application for a land sale to Marz Homes. The meeting is held via Zoom and includes approval of previous minutes.

• Minor variance A03/2021WL: garage 15.55m in front of main dwelling, 5.08m front setback (bylaw requires 7.5m)
• Minor variance A06/2021WL: existing garage 91.44cm in front of main dwelling for septic access
• Severance B02/2021WL: Greek Association of Niagara to sever 0.56 ha at 6659 Regional Road 20 for 16 Marz Homes lots
• Minutes for approval: Dec 16, 2020 and Jan 27, 2021

Special Council

West Lincoln Township Council is holding a special meeting to consider two planning reports. They will vote on a bylaw to remove part lot control on Block 47 of Plan 30M-446 (Old Towne Gateway Estates) to create 63 condominium lots, and on a temporary use bylaw to allow outdoor patios for licensed establishments in 2021. The meeting is virtual due to COVID-19, with public comments accepted by email.

• Bylaw 2021-28: Remove part lot control on Block 47, Plan 30M-446 (Rosemont Homes) to create 63 condominium lots
• Bylaw 2021-29: Temporary zoning exception for outdoor patios, expiring December 31, 2021
• Resolution of support for Alcohol and Gaming Commission of Ontario Regulation 719 for patio operations
• Public comments due by 4:30 pm on March 30, 2021 via email

Council

West Lincoln Township Council is meeting to adopt a package of 10 by-laws, including a water and wastewater rate increase effective July 1, 2021, two rezoning amendments, site plan agreements, and a cemetery maintenance contract. The meeting also includes a closed session for a confidential IT property matter, approval of prior minutes, and a discussion motion about flyer delivery in rural areas. Public attendance is virtual only due to COVID-19.

• By-law 2021-26: water and wastewater rate increase effective July 1, 2021
• By-law 2021-21: rezoning at 5291 Regional Road 20 (Vitucci)
• By-law 2021-22: rezoning at 6800 Elcho Road (Martin)
• By-law 2021-27: 5-year cemetery grounds maintenance agreement with George Lane Landscaping
• By-law 2021-20: naming Regional Road 14 as Townline Road

Infrastructure Committee

The Public Works/Recreation/Arena Committee is meeting to consider several recommendations, including awarding a five-year cemetery maintenance contract to George Lane Landscaping for $242,000 plus HST, and endorsing a nine-hole disc golf course at the Wellandport Community Centre, subject to grant funding. The committee will also receive updates on COVID-19 impacts on recreation services and a letter from the Ministry of Transportation regarding a highway corridor. Public comments can be submitted by email before 4:30 pm on the meeting day.

• Award cemetery maintenance RFP to George Lane Landscaping for $242,000 plus HST over five years
• Endorse construction of nine-hole disc golf course at Wellandport Community Centre, subject to Canada Healthy Communities Initiative funding
• Receive West Lincoln Library Board minutes from February 12, 2021
• Receive COVID-19 update on West Lincoln Community Centre and recreation services
• Receive letter from Minister Caroline Mulroney re: North-South Escarpment Crossing

Corporate Services Committee

The Administration/Finance/Fire Committee is meeting to consider several items, including a request from Smithville Christian High School to develop a disc golf course at Wellandport Community Park, approval of 2021 corporate sponsorships and cemetery/hall board grants, and authorization to open a new account with Cash Management Group. The committee will also receive information on COVID-19 recovery funding and consider a recommendation to apply for a provincial Fire Safety Grant of up to $8,100. The meeting is being held virtually due to COVID-19 restrictions, with public comments accepted by email.

• Smithville Christian High School request to develop disc golf course at Wellandport Community Park
• Fire Safety Grant application for up to $8,100.00, due March 19, 2021
• Approval of 2021 Corporate Sponsorships and Cemetery and Hall Board Grants
• Authorization to open new account with Cash Management Group
• Information on 2021 COVID-19 Recovery Funding for Municipalities Program

Growth and Sustainability Committee

The West Lincoln Planning/Building/Environmental Committee is meeting to discuss several planning matters, including public meetings for a zoning by-law amendment for 6850 Young Street and an official plan and zoning amendment for 6659 Regional Road 20. The committee will also consider recommendations on site plan agreements, zoning by-law amendments, parking signage, building fee increases, and street naming. The meeting includes a closed session for legal and enforcement matters.

• Public meeting: Zoning By-law Amendment for Foliera Holdings Inc., 6850 Young Street (File No. 1601-003-21)
• Public meeting: Official Plan & Zoning By-law Amendment for Greek Association & Marz Homes, 6659 RR 20 (File No. 1701-001-21 & 1601-004-21)
• Recommendation to approve zoning by-law amendments for Kenneth Martin (File No. 1601-001-21) and William and Cathleen Vitucci (File No. 1601-002-21)
• Proposal to hold a public meeting for up to 15% increase in building fees (Report PD-33-2021)
• Recommendation to name Regional Road 14 from Canborough Street to Twenty Road as 'Townline Road' (Report PD-22-2021)

Special Council

This meeting agenda contains no actual agenda items, decisions, or discussion topics. The document is entirely procedural boilerplate from the eSCRIBE meeting software, with no substantive content for residents.

• No agenda items listed

Special Council

This special council meeting is dedicated to considering the 2021 Operating and Capital Budget Final Report. The main decision is whether to approve a tax levy of $8,054,840 (a 5.68% increase) plus an additional $75,300 for the West Lincoln Memorial Hospital Rebuild, and a $5,866,500 capital program. The council will also vote on proposed water and wastewater fee increases effective July 1, 2021, and on delegating budget amendment authority to the CAO.

• Approve 2021 tax levy of $8,054,840 (5.68% increase) plus $75,300 for hospital rebuild
• Approve $5,866,500 capital program for 2021
• Increase water and wastewater fees: 5% for water consumptive/base charges and wastewater base charge, 2% for wastewater consumptive rate, effective July 1, 2021
• Delegate authority to CAO for budget amendments up to $20,000 per item
• Exclude $3,158,800 amortization and $4,000 post-employment expenses from budget

Committee of Adjustment

The West Lincoln Township Committee of Adjustment will meet to consider three applications: a minor variance for a pet grooming business, a minor variance to increase outdoor storage, and a request to change conditions of a prior consent. The meeting is held via Zoom and includes standard procedural items.

• Minor variance A04/2021WL for pet grooming at 7441 South Chippawa Road, seeking reduced setback from 75m to 6m
• Minor variance A05/2021WL for Penny Poliquin to increase outdoor storage from 5% to 30% of lot area
• Request to amend conditions of provisional consent for Caistorville United Church (B03/2020WL)

Council

West Lincoln Township Council is meeting to hear a presentation from the new principal of West Niagara Secondary School about the school's features and a fundraising proposal for a 750-seat theatre, and to consider providing financial support. Council will also vote on several by-laws, including new $1,200 planning fees, and will enter closed session for the CAO's performance review. The meeting is held virtually due to COVID-19, with public comments accepted by email.

• Presentation by Mat Miller, Principal, West Niagara Secondary School, re fundraising for a 750-seat theatre
• By-law 2021-15: Amends planning tariff of fees to add new $1,200 fee for development commenced prior to planning approval
• By-law 2021-16: Amends Committee of Adjustment tariff of fees to add new $1,200 fee for development commenced prior to planning approval
• By-law 2021-14: Deeming by-law for Registered Plan TP-26, Caistorville (lots on David Street, York Road, Church Street)
• By-law 2021-17: Amending Site Plan agreement with 1970187 Ontario Inc. for lands in former Township of South Grimsby

Infrastructure Committee

The Public Works/Recreation/Arena Committee is meeting to consider routine consent agenda items, including information reports on the 2021 capital budget for plow trucks, 2020 water quality and distribution system annual reports, a provincial water inspection, and a water management review. The meeting is closed to in-person public attendance due to COVID-19, with comments accepted by email and virtual attendance available.

• 2021 Capital Budget for Plow Trucks (Information Report PW-01-2021)
• 2020 Water Quality Annual Report (PW-02-2021)
• 2020 Water Distribution System Annual Report (PW-03-2021)
• 2020 MECP Annual Water Inspection (PW-04-2021)
• 2020 DWQMS Management Review Summary (PW-05-2021)

Corporate Services Committee

The Administration/Finance/Fire Committee is meeting to receive information reports, including the 2021 draft operating and capital budget, a proposal from Smithville Christian High School for a nine-hole disc golf course at the Wellandport Community Centre, and options for live-streaming council meetings. The public cannot attend in person due to COVID-19; comments can be submitted by email before 4:30 pm on the meeting day.

• 2021 draft operating and capital budget presented for information (Report T-06-2021)
• Proposal from Smithville Christian High School to develop a nine-hole disc golf course at Wellandport Community Centre, with student-built targets at a cost of $6,750
• Report on cost and options for live-stream and hybrid council meetings (Report C-02-2021)
• Monthly update from Fire Chief for January 2021 (Report WLFD-05-2021)
• EOC update and question period with Councillor William Reilly

Growth and Sustainability Committee

The West Lincoln Planning/Building/Environmental Committee is meeting to discuss and recommend several planning items, including two zoning by-law amendments, a proposed $1,200 fee for development that starts before planning approval, and a deeming by-law for lots in Caistorville. The committee will also receive information on the East Smithville Secondary Plan and proposed ATV regulation changes. Public comments can be submitted by email before 4:30 pm on the meeting day.

• Zoning by-law amendment for 6800 Elcho Road (Kenneth Martin)
• Zoning by-law amendment for 5291 Regional Road 20 (Cathy and William Vitucci)
• Proposed $1,200 fee for development commenced before planning application
• Deeming by-law for lots in Caistorville (Registered Plan TP-26)
• East Smithville Secondary Plan presentation and information report

Committee of Adjustment

The West Lincoln Township Committee of Adjustment will meet via Zoom to consider two minor variance applications. One seeks to reduce the interior east side yard setback at 6244 Pearson Street to allow an addition. The other seeks a setback reduction for a new equipment pad and an existing HVAC unit at the Gleaners property. The meeting also includes routine items like disclosure of interests and approval of minutes.

• Minor variance COA-001-21 for 6244 Pearson Street to reduce east side yard setback from 7.5 m to 3.75 m for an addition
• Minor variance COA-002-21 for Gleaners to reduce side yard setback from 7.5 m to 4.27 m for a concrete equipment pad and dehydrator
• Variance needed for existing HVAC unit at Gleaners located 2.44 m from north property line
• Meeting held via Zoom; contact required by 4 pm for invitation

Growth and Sustainability Committee

The Planning/Building/Environmental Committee will hold public meetings and consider staff recommendations on several planning matters, including a draft official plan amendment for renewable energy policies, a draft plan of subdivision and rezoning for Marz Homes, and multiple zoning by-law amendments. The committee will also discuss road naming, condominium conditions, and other administrative items, and will move into closed session for legal matters.

• Public meeting on Draft Official Plan Amendment for Renewable Energy Policies (File 1701-005-19)
• Public meeting on Marz Homes (Smithville West) Inc. draft plan of subdivision and zoning by-law amendment (Files 2000-90-20, 1601-10-20)
• Recommendation to approve zoning by-law amendment for Caistorville United Church at 9550 York Road (File 1601-009-20)
• Recommendation to approve zoning by-law amendment for Niagara Pallets (File 1601-008-20)
• Recommendation to approve Official Plan Amendment No. 58 for local road policies on unopened/unmaintained roads (File 1701-001-20)