West Lincoln Township public meetings in 2022

Council (includes All Committees)

West Lincoln Township Council meets to consider a site alteration application by Marz Homes to import 42,500m3 of fill, and to vote on several financial and operational items including a new user fee by-law, a fire dispatch agreement, and a resolution on provincial housing legislation. The meeting also includes closed-session legal matters and routine approvals of minutes and correspondence.

• Public meeting for site alteration application by Marz Homes (Smithville West) Inc. to import 42,500m3 of fill at Highway 20 and South Grimsby 5 Road
• Resolution to support City of Niagara Falls' request to pause Bill 23 (More Homes for Everyone Act)
• Approval of Consolidated User Fees and Charges By-law 2022-84 with 2023 fees effective January 1, 2023
• 15-year Computer-Aided Dispatch agreement with City of St. Catharines (2023-2037)
• Financial update as of November 30, 2022, including transfers of underspending to Fire and Bridge reserves

Special Council

This is a special council meeting that will move into a closed session for a training presentation by lawyers from Sullivan Mahoney LLP on topics including the Municipal Act, council and staff roles, closed meetings, accountability, transparency, conflict of interest, and related legislation. The public cannot attend in person due to COVID-19 precautions, and the meeting will not be livestreamed or recorded.

• Closed session training by Mr. Tom Richardson and Ms. Sara Premi of Sullivan Mahoney LLP
• Topics include Municipal Act, council and staff roles, closed session meetings, accountability, transparency, conflict of interest, MFIPPA, by-law enforcement, duty to act in good faith, Bills 109/23
• Meeting held at Township Administration Building, 318 Canborough Street, Smithville
• Public excluded from Council Chamber due to COVID-19 precautions

Special Council

This special council meeting covers administrative appointments and scheduling for the 2022-2026 term. Council will vote on standing committee chairs and vice-chairs, an acting mayor rotation schedule, and representatives to regional committees. The meeting also includes a closed session for employee matters and informational items on the 2023 meeting schedule, business cards, and collective agreement renewal.

• Appointments of chairs/vice-chairs for Planning/Building/Environmental, Administration/Finance/Fire, and Public Works/Recreation/Arena committees
• Acting mayor rotation schedule set from Dec 1, 2022 to Nov 15, 2026
• Councillor William Reilly appointed to Niagara Region Transportation Steering Committee
• Councillor Joann Chechalk appointed as alternate for Mayor on Emergency Operations Centre Management Team
• Closed session for personal matters about an identifiable individual (employee matters)

Committee of Adjustment

The Committee of Adjustment will hold a Zoom meeting to consider three minor variance applications under the Township's Zoning Bylaw 2017-70. The applications seek relief from lot size, setback, lot coverage, and garage projection requirements for properties in Smithville and West Lincoln. No requests for withdrawal or adjournment have been made.

• A27/2022WL: Minor variance to allow 31.5 ha agricultural lot at 7807 Concession 3 Road, Smithville (required minimum 40 ha), tied to a boundary adjustment severance.
• A29/2022WL: Minor variance for 4.5 m interior side yard setback at 6241 Spring Creek Road, Smithville (required 5 m) to build a mechanical room in an industrial M2 zone.
• A28/2022WL: Four variances for a replacement dwelling at 3648 Twenty Mile Road, West Lincoln: side yards of 1.8 m and 3.0 m (required 5 m), lot coverage 20% (max 10%), and garage projection 5.23 m closer to front lot line (max 4 m).

Special Council

This is a special council meeting with a closed session for council training on the eScribe agenda software and meeting procedures. The open portion includes a reminder of upcoming December meetings, including caucus, code of conduct, and governance training. The meeting is not livestreamed or recorded, and the public cannot attend in person due to COVID-19 precautions.

• Closed session for council training on eScribe agenda management program
• Closed session for council training on meeting procedures and procedural by-law
• Reminder of December 5 special council meeting for committee appointments and 2023 schedule
• Reminder of December 7 special council meeting on code of conduct and conflict of interest
• Reminder of December 14 special council meeting on good governance training

Council

This agenda for the West Lincoln Township Council meeting on November 21, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content for residents.

Inaugural Meeting of Council

This is the inaugural meeting of the newly elected West Lincoln Township council. The agenda is ceremonial, including a land acknowledgement, an invocation, and the declaration of elected offices with oaths of allegiance for the mayor and six councillors. No substantive policy or business items are scheduled.

• Oaths of allegiance for Mayor Cheryl Ganann and councillors Mike Rehner, Jason Trombetta, Shelley Bradaric, Joann Chechalk, Terry Bell, and William Reilly
• Land acknowledgement recognizing treaty land and Indigenous peoples
• Mayor's message and councillors' remarks
• Adjournment followed by light refreshments

Special Council

This is a special meeting of West Lincoln Township Council on November 15, 2022. The agenda contains only procedural boilerplate and no substantive items, decisions, or discussions are listed.

Committee of Adjustment

The West Lincoln Township Committee of Adjustment will consider a minor variance application from Marz Homes for townhouse dwellings in the Thrive Subdivision, with five requested variances from the zoning by-law. The meeting is open to the public via Zoom, and no other applications or minutes are on the agenda.

• A25/2022WL - Marz Homes (Smithville West) Inc. for Blocks 65 & 86, Thrive Subdivision – Lot 9, Plan M98
• Reduced lot area to 165 sq.m for two-storey townhouses (required 180 sq.m)
• Increased lot coverage to 53% for two-storey townhouses (required 50%)
• Reduced rear yard setback to 6.9m for 1/1.5-storey townhouses (required 7.5m)
• Reduced rear yard setback to 3.7m abutting westerly lot line (required 6m)

Special Council

This special council meeting focuses on a site alteration application by Marz Homes (Smithville West) Inc. for the 'Thrive' development. Council will consider a recommendation report and potentially pass a by-law to authorize a site alteration agreement and permit. The meeting also includes updates on other planning matters and the introduction of by-laws related to site plan approval delegation.

• Public meeting for Site Alteration Application File No. 3000-003-22 by Marz Homes (Smithville West) Inc.
• Recommendation Report PD-81-2022 to issue a site alteration permit for the Thrive development
• By-law 2022-82 to authorize a Site Alteration Agreement with Marz Homes
• By-law 2022-80 to delegate site plan approval (Re Bill 109)
• By-law 2022-81 to delegate powers to Director of Planning and Building (Re Bill 109)

Council

West Lincoln Township Council is meeting to consider routine approvals, including minutes from previous meetings and committee reports. The main substantive items are the adoption of the 2022 Development Charges By-Law (2022-77) and a by-law authorizing a hot mix paving agreement with Circle P Paving Inc. The meeting is closed to in-person public attendance due to COVID-19, with comments accepted by email and livestream available.

• Adoption of 2022 Development Charges By-Law (By-law 2022-77), amending By-law 2019-51
• By-law 2022-79: Agreement with Circle P Paving Inc. for 2022 Hot Mix Spot Repair
• By-law 2022-78: Zoning amendment for Leonard & Lynne Snippe at 5444 Concession 4 Road
• By-law 2022-76: Amending Niagara Compliance Audit Committee terms of reference
• Tabled item: Smithville Landowners Group request for Minister's Zoning Order (MZO) support

Infrastructure Committee

The Public Works/Recreation/Arena Committee is meeting to review and recommend action on two staff reports: an information report on the Port Davidson Rd and Sixteen Rd intersection review, and a recommendation to accept a $163,600 tender from Circle P Paving Inc. for hot mix spot repairs. The committee will also receive minutes from the Santa Claus Parade Committee and the Public Library Board as consent items. The meeting is being held virtually due to COVID-19 precautions.

• Recommendation to accept Circle P Paving Inc. tender for hot mix spot repairs at $163,600 (plus HST), with a total project budget of $197,000
• Information report on Port Davidson Rd and Sixteen Rd intersection review
• Consent agenda includes minutes from West Lincoln Santa Claus Parade Committee (Jan 25, Jun 15, Aug 10, 2022)
• Consent agenda includes minutes from West Lincoln Public Library Board (Jun 10 and Jul 29, 2022)

Corporate Services Committee

The Administration/Finance/Fire Committee will consider consent agenda items including updated terms of reference for the Joint Niagara Compliance Audit Committee, a multi-year accessibility plan, and Christmas break holiday hours. Staff will present information reports on the fire department's August update, financial status as of August 31, and the MyWESTLINCOLN finance portal. A recommendation report proposes establishing a Citizen Recognition Program to begin in 2023.

• Approval of Joint Niagara Compliance Audit Committee Terms of Reference 2022-2026
• Approval of Multi-Year Accessibility Plan 2022-2026
• Christmas Break Holiday Hours 2022
• Financial Update as of August 31, 2022
• Citizen Recognition Program policy and committee terms of reference

Growth and Sustainability Committee

The West Lincoln Planning/Building/Environmental Committee is meeting to discuss several planning items, including a temporary use bylaw extension for a business, a zoning bylaw amendment for a property, and a proposed bylaw to establish development control. The committee will also consider a request to extend the comment period for the Niagara Peninsula Conservation Authority's draft land securement strategy. The meeting is being held virtually due to COVID-19 precautions.

• Public hearing on temporary use bylaw extension for 4981 Regional Road 20 (Niagara Pallets)
• Zoning bylaw amendment for 5444 Concession 4 Road (Leonard Snippe) - recommendation to approve
• Proposed bylaw to establish development control and delegate approval authority (Bill 109)
• Request to extend comment period on NPCA Draft Land Securement Strategy 2022-2032 to Q1 2023

Committee of Adjustment

The West Lincoln Township Committee of Adjustment meets September 28, 2022, to consider two minor variance applications and a deferral request. One application seeks variances for an accessory dwelling unit and garage at 5981 Young Street; the other seeks a driveway width increase at 7224 Twenty Road. A deferral was requested for a separate application at 113 Griffin Street South.

• Deferral request for Minor Variance File No. A21/2022WL - Schilstra Brothers Inc, 113 Griffin Street South
• A07/2022WL - David and Mary Ellen Rae: variances for 127.65 sq.m accessory dwelling unit (27.65 sq.m over 100 sq.m limit), garage in front yard, and 42.95m front setback at 5981 Young Street
• A26/2022WL - Twenty View Farms Inc.: variance to widen driveway from 18m to 24m (max 16m per Zoning Bylaw 2017-70) at 7224 Twenty Road

Committee of Adjustment

The Committee of Adjustment will hold a public meeting to consider three minor variance applications. The applications seek relief from zoning by-law requirements for an accessory building, a house addition, and a dairy barn expansion. The committee will also introduce a new secretary-treasurer and approve minutes.

• A22/2022WL - 6802 Silver Street: accessory building 100m from main building (50m max allowed)
• A23/2022WL - 4959 Elcho Road: addition with reduced front yard setback (9m vs 15m required)
• A24/2022WL - 6400 Canborough Road: dairy barn expansion with reduced MDS II setback (157m/200m vs 228m required)
• Introduction of new Secretary-Treasurer Stephanie Pouliot

Council (includes All Committees)

West Lincoln Township Council is meeting to decide on several planning and financial matters. The most consequential item is the proposed adoption of Official Plan Amendment No. 63, which sets land use policy for the Smithville Urban Boundary Expansion and infill/intensification. Council will also consider a zoning by-law amendment for 5444 Concession 4 Road, a development charges background study, and a report on staffing increases to handle more development applications. The meeting includes public meetings under the Planning Act and on development charges, plus routine approvals of minutes, by-laws, and information reports.

• Adoption of Official Plan Amendment No. 63 for Smithville Urban Boundary Expansion lands
• Zoning by-law amendment for Leonard and Lynne Snippe at 5444 Concession 4 Road
• 2022 Development Charges Background Study presented by Watson & Associates
• Approval of budget amendment BA2022-07 increasing LeisurePlex Pavilion budget by $100,000 to $220,000
• Creation of Manager of Planning position and additional staff funded by Land Owners Group for up to 4 years

Committee of Adjustment

The West Lincoln Township Committee of Adjustment will hold a public meeting to consider six applications: four minor variances, one consent (severance), and one surplus farm dwelling severance. One agency has requested a deferral, which will be discussed. No minutes or new business are on the agenda.

• A17/2022WL: Minor variance for accessory building at 1116 Boyle Road, 82.4m from main building (max 50m) and 2.9% lot coverage (max 2.5%)
• A18/2022WL: Minor variance for 161.79 sq m addition to garage at 8288 Concession 3 Road, 51.95m closer to front lot line than main building
• A20/2022WL: Minor variance to replace dwelling with 260 sq m (2800 sq ft) home at 6131 Silver Street, where two legal non-conforming dwellings exist
• B05/2022WL & A19/2022WL: Severance and minor variance at 5274 Canborough Road to create 1.009-acre parcel, with reduced lot frontage to 15m (required 21m)
• B04/2022WL: Surplus farm dwelling severance at 5444 Concession 4 Road, severing 0.611 ha and merging 9.136 ha with adjacent property

Council (includes All Committees)

West Lincoln Council will receive the Integrity Commissioner's report on a code of conduct complaint, hear a strategic plan update, and vote on several recommendations including the 2021 audited financial statements, a new Voice over IP phone system contract, and multiple zoning by-law amendments. The meeting also includes adopting Official Plan Amendment No. 62 for growth forecasts and urban boundary expansion, and a closed session for legal and personal matters.

• Award contract to Niagara Regional Broadband Network Ltd. for new telecommunications system (Report IT-01-2022)
• Approve 2021 Draft Audited Financial Statements and Audit Findings (Report T-18-2022)
• Zoning by-law amendments for 7330 Concession 3 Road (Sikkens) and 3976 Regional Road 20 (Heaslip)
• Adopt Official Plan Amendment No. 62 for 2051 growth forecasts and Smithville urban boundary expansion
• Amend Sign By-law 2020-54 (By-law 2022-68)

Council

West Lincoln Council will hold a public meeting on Official Plan Amendment No. 63, the Smithville Master Community Plan (secondary plan), and receive a technical report on urban boundary expansion lands. Council will also vote on a block of 15 by-laws covering fees, water/sewer rates, development agreements, and zoning changes, and consider a request for a fireworks display.

• Public meeting on OPA 63 - Smithville Master Community Plan (secondary plan)
• By-law 2022-54: Water and sewer rates effective July 1 (amends by-law 2004-42)
• By-law 2022-52: Agreement with J.L. Richards for Campbell Bridge detailed condition survey
• By-law 2022-55: Development agreement with JCT Services for 7005 Concession 4 Road
• By-law 2022-57: Zoning amendment for Silverdale Gun Club (Silverdale Sports Centre)

Committee of Adjustment

The Committee of Adjustment will hear two related minor boundary adjustment applications (B02/2022WL and B03/2022WL) to sever land and merge it with Mac's Auto Recyclers Inc. at 1461 Regional Road 2, consolidating the auto recycling operation for site plan approval. A previously adjourned surplus farm dwelling severance application (B04/2022WL) for 5444 Concession 4 Road will also be discussed. No minutes are pending approval.

• B02/2022WL: sever 7.33 hectares and merge with Mac's Auto Recyclers Inc. at 1461 Regional Road 2
• B03/2022WL: sever 5.75 hectares and merge with Mac's Auto Recyclers Inc. at 1461 Regional Road 2
• B04/2022WL: surplus farm dwelling severance at 5444 Concession 4 Road, adjourned for agency consultation
• Proposed severance would create a 0.611-hectare residential parcel and merge remaining 9.136 hectares with adjacent 30.98-hectare property at 1725 Regional Road 20

Infrastructure Committee

The Public Works/Recreation/Arena Committee will consider awarding a contract for a detailed condition survey of Campbell Bridge, with a budget amendment. Members will also discuss installing electric vehicle charging stations, respond to federal and provincial requests for rural infrastructure funding priorities, and receive updates on the St. Ann's Road reconstruction and Wellandport Park shoreline. The meeting includes a closed session on a legal property matter related to the West Lincoln Community Centre.

• Award of PW RFP 2022-01 for Campbell Bridge Detailed Condition Survey, with Budget Amendment BA2022-05
• Direct staff to investigate installing electric vehicle charging stations in the township
• Send letter to MPs on rural broadband, airport location, and bridge/culvert replacement priorities
• Support resolution urging more provincial/federal funding for rural bridge and culvert replacements
• Receive update on St. Ann's Road Reconstruction Municipal Class Environmental Assessment

Corporate Services Committee

The Administration/Finance/Fire Committee will consider a motion to declare a state of emergency on mental health and addiction, review the Township's Asset Management Plan, and vote on proposed changes to user fees and elected officials' remuneration. The meeting is virtual due to COVID-19, with public participation via Zoom or email.

• Motion to declare state of emergency on mental health, homelessness, and addiction (Item A41-22)
• Proposed changes to Finance and Public Works user fees, effective October 1, 2022 (Item A46-22)
• Mayor's salary increase from $38,310 to $42,110 effective November 15, 2022 (Item A47-22)
• Adoption of Council Expense Policy POL-T-02-2022 effective November 15, 2022 (Item A48-22)
• Consent to Niagara Region's Waterpipe Smoking By-law (Item A44-22)

Growth and Sustainability Committee

The West Lincoln Planning/Building/Environmental Committee will hold public meetings and vote on several zoning by-law amendments, including housekeeping changes, agricultural property rezonings, and a gun club site plan. They will also consider staff reports on development agreements, an Official Plan review, and hiring external consultants for Bill 109 compliance and legal representation.

• Public meetings for zoning amendments: Housekeeping No. 6, 3976 Regional Road 20 (B & A Heaslip Farms), 7330 Concession 3 Road (Sikkens)
• Recommendation to approve zoning amendment for JCT Services at 7005 Concession 4 Road, with development agreement
• Recommendation to approve Silverdale Sports Centre zoning amendment and site plan at 4944 Concession 4 Road
• Authorization to enter development agreement with Giro Estates at 5482 Twenty Mile Road
• Staff authorized to hire MHBC Planning for Bill 109 compliance

Committee of Adjustment

The West Lincoln Township Committee of Adjustment is meeting to consider three minor variance applications. Each application requests an exception to the Township's Zoning Bylaw 2017-70 for a specific property. The committee will also handle routine items like disclosure of interests, minutes approval, and adjournment.

• Minor variance for agricultural accessory building at 1639 Rosedene Rd, allowing setback of 103.1 m instead of 50 m max
• Minor variance for accessory dwelling unit at 1612 Regional Road 20, allowing 106 sq m instead of 100 sq m max
• Minor variance for equipment cover at 2790 Thompson Road (Stanpac), allowing height of 12 m instead of 10 m max in industrial zone

Council

West Lincoln Township Council is meeting to approve minutes, receive committee reports, and consider a slate of by-laws covering items such as a fire hall replacement agreement, a zoning amendment, a site alteration agreement, and fee changes. Council will also hear a presentation on the Niagara 2022 Canada Summer Games, discuss a resolution supporting residents affected by the Grimsby Air Park, and address a tabled item regarding a Minister's Zoning Order request. The meeting includes a closed session to discuss the CAO's 2021 performance.

• By-law 2022-45 authorizes agreement with Niacon Ltd. for replacement of Fire Station #2
• By-law 2022-43 amends Zoning By-law 2017-70 for Neil Carter
• By-law 2022-44 authorizes Site Alteration Agreement with P. Budd Developments Inc.
• By-law 2022-46 adds $400 Development Charges Default Administration Fee
• Resolution supporting residents affected by Grimsby Air Park operations

Infrastructure Committee

The Public Works/Recreation/Arena Committee is meeting to consider two staff reports: one recommending a by-law amendment to Schedule P of By-law 89-2000 regarding stop sign locations, and another providing an update on the Wind Project Tree Replacement Program. The agenda also includes receiving minutes from three West Lincoln Public Library Board meetings as consent items. No appointments, communications, or confidential matters are listed.

• Recommendation to pass by-law amending Schedule P of By-law 89-2000 (stop sign locations)
• Information report PW-10-2022 on Wind Project Tree Replacement Program update
• Consent agenda: Library Board minutes from Feb 11, Mar 11, and Apr 8, 2022
• Public comments accepted via email until 4:30 pm on meeting day
• Meeting held virtually; Council Chamber closed to public due to COVID-19

Corporate Services Committee

The Administration/Finance/Fire Committee is meeting to consider several recommendations, including awarding a $3,456,590 tender for the new Fire Station #2, approving a development charges interest policy, and designating the 2022 West Niagara Fair as a Community Festival. The meeting is held virtually due to COVID-19, with public participation via Zoom or email.

• Award tender to Niacon Construction for $3,456,590 (excluding HST) for new Fire Station #2
• Approve total budget of $3,950,000 for Fire Station #2 replacement, including budget amendment BA2022-04 for $1,250,000
• Approve Development Charges Interest Policy with $400 administrative fee for payment defaults
• Designate 2022 West Niagara Fair as Community Festival of Municipal Significance (Sept 9-11, 2022, 7402 Mud Street, Grassie)
• Delegate authority to CAO during lame duck periods (Aug 19-Oct 24 and Oct 24-Nov 14, 2022)

Growth and Sustainability Committee

The West Lincoln Planning/Building/Environmental Committee meets to consider several planning and building items, including a request from Stanpac to waive minor variance and building permit fees, a zoning by-law amendment for a property on South Grimsby Road 18, and a site alteration agreement for the Station Meadows West development. The committee will also receive informational presentations on invasive species and the new Niagara Region Official Plan, plus updates on provincial housing legislation and wind turbine setbacks. The meeting is virtual due to COVID-19, with public comments accepted by email.

• Stanpac request to waive minor variance and building permit fees (PD-53-22)
• Zoning by-law amendment for Neil Carter at 2990 South Grimsby Road 18 (PD-49-2022)
• Site alteration agreement for P. Budd Developments' Station Meadows West Phase 1 (PD-52-2022)
• Presentation on European Water Chestnut in the Welland River by Invasive Species Centre
• Discussion of Bill 109 'More Homes for Everyone' and support for Niagara Region's response

Special Council

This special council meeting is primarily a public meeting under the Planning Act to discuss Proposed Official Plan Amendment No. 62, the Smithville Master Community Plan, which proposes a new urban boundary for growth to 2051. Council will receive a technical report on the amendment and consider directing that a recommendation report be presented at a future committee meeting after additional comments and adoption of the new Regional Official Plan. The meeting is held virtually due to COVID-19, with public comment accepted by email or Zoom.

• Public meeting on Proposed Official Plan Amendment No. 62 - Smithville Master Community Plan
• Technical Report PD-48-2022 on proposed Smithville Urban Boundary for Growth to 2051
• Motion to receive report and defer recommendation to future Planning/Building/Environmental Committee meeting
• Public comments accepted via email or Zoom due to COVID-19 restrictions

Committee of Adjustment

The West Lincoln Township Committee of Adjustment will meet on April 28, 2022, to consider five minor variance applications under the Zoning Bylaw 2017-70. Each application seeks relief from specific zoning rules for accessory buildings, garages, or a dwelling unit. The committee will also approve minutes from two previous meetings.

• A10/2022WL – Gabel: variance to allow accessory building height of 5.8 m (19.03 ft) vs. 5.5 m (18.04 ft) max at 7627 Range Road 2
• A09/2022WL – Hawkins: variance to allow accessory building setback of 61 m (200.13 ft) vs. 50 m (164.04 ft) max at 8200 Sixteen Rd.
• A12/2022WL – Staios: two variances for attached garage projection (9.5 m vs. 1.5 m) and width (12.69 m vs. 9.2 m) at 7325 Sunset Place
• A11/2022WL – Mildenberger: variance for attached garage width of 11.75 m vs. 9.2 m max at 9100 Silver St
• A13/2022WL – Forester: three variances to legalize existing duplex use at 3010 South Grimsby Road 18

Council

West Lincoln Township Council is meeting to adopt the 2022 budget and tax rates, approve a slate of 15 by-laws covering site plan agreements, zoning amendments, fees, and contracts, and consider a tabled request from the Smithville Landowners Group for support of a Minister's Zoning Order. The meeting also includes a presentation from FACS Niagara about the Mountainview LemonAID Day fundraiser and routine approval of minutes and committee reports.

• By-law 2022-26 sets 2022 tax rates
• By-law 2022-36 authorizes agreement with Walkers Construction for 2022 road rehabilitation
• By-law 2022-38 authorizes agreement with Toromont CAT for a 2022 motor grader
• By-law 2022-39 authorizes agreement with Voatz for online voting in 2022 municipal election
• Tabled item: Smithville Landowners Group request for support of Minister's Zoning Order (MZO)

Infrastructure Committee

The Public Works/Recreation/Arena Committee is meeting to consider several staff recommendations, including awarding a road rehabilitation tender, authorizing a motor grader purchase, and approving a grass cutting contract. The committee will also discuss supporting a call for provincial action on abandoned cemeteries and recommending a representative for the Niagara Transit Commissioner Board.

• Award road rehabilitation tender to Walkers Construction Limited for $876,971.00 (plus contingency of $87,594.31)
• Approve $596,500 (plus HST) purchase of a 2022 Motor Grader from Toromont CAT, with a $63,000 budget amendment from Equipment Reserve
• Authorize a 3-year grass cutting contract for Wellandport with George Lane Landscaping for $27,600.00 (plus HST)
• Support Prince Edward County's call for government action on abandoned cemeteries
• Recommend a representative for the transitional Niagara Transit Commissioner Board

Growth and Sustainability Committee

The West Lincoln Planning/Building/Environmental Committee is meeting to discuss and decide on several planning matters, including site plan alterations, zoning by-law amendments, and new building and swimming pool permit fees. The meeting includes public meetings for two zoning amendments and a site alteration application, as well as consent agenda items and staff reports. The committee will also hold a closed session for legal matters.

• Public meeting for site plan alteration by P. Budd Developments Inc. to import fill at Station Meadows West, Phase 1, off South Grimsby 5 Road
• Public meeting for zoning by-law amendment at 197 Griffin Street by C A Real Estate Holdings
• Public meeting for zoning by-law amendment at 2990 South Grimsby Road 18 by Neil Carter
• Recommendation to approve zoning by-law amendment for Van Andel and Boverhof (File No. 1601-004-22)
• Recommendation to pass new building permit fees and swimming pool permit fees effective May 1, 2022

Committee of Adjustment

The West Lincoln Township Committee of Adjustment is meeting to consider four applications: three minor variances for accessory dwelling units and one surplus farm dwelling severance. The committee will decide whether to grant these requests, which involve properties on Young St, Port Davidson Rd, and Concession 3 Road.

• A07/2022WL – Rae: variance to allow accessory dwelling unit 33.6 sq m larger than permitted and detached garage in front yard at 5981 Young St
• A08/2022WL – Keizer: variance to allow accessory dwelling unit 76.8 sq m larger than permitted at 2433 Port Davidson Rd
• A06/2022WL – Moniz: variance to allow accessory building with dwelling unit in front yard at 682 Port Davidson Rd
• B13/2021WL – Sikkens: surplus farm dwelling severance at 7330 Concession 3 Road, proposing to sever 0.844 hectares

Council

The West Lincoln Council is reviewing a request from the Smithville Landowners Group regarding support for a Minister's Zoning Order. The meeting also includes an overview of police services in Niagara and West Lincoln, and the adoption of several by-laws.

• Niagara Regional Police service overview presentation
• Smithville Landowners Group request for Minister's Zoning Order (MZO) support
• Zoning By-law Amendment - 6882 Vaughan Road
• Zoning By-law Amendment - Silverdale Sports Centre
• Zoning By-law Amendment - 2723 South Grimsby Road

Growth and Sustainability Committee

The West Lincoln Planning/Building/Environmental Committee is meeting to decide on several zoning by-law amendments, proposed changes to planning and building fees, and a request from the Smithville Landowners Group for a Minister's Zoning Order (MZO). The committee will also consider closing and selling a road allowance in Attercliffe and providing comments on the Niagara Official Plan. The meeting is virtual due to COVID-19, with public participation via Zoom.

• Zoning by-law amendment for temporary use at 6882 Vaughan Road (Stephenson & Givens)
• Zoning by-law amendment for Silverdale Sports Centre, Concession 4 Road
• Zoning by-law amendment at 2723 South Grimsby Road (Boverhof)
• Proposed changes to building fees and planning fees (effective July 1, 2022)
• Request to support Minister's Zoning Order for Smithville landowners

Infrastructure Committee

This agenda for the West Lincoln Township Infrastructure Committee meeting on 2022-03-14 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document is essentially empty of substantive content.

Corporate Services Committee

The Administration/Finance/Fire Committee will consider approving 2022 community sponsorships and cemetery/hall board grants, and will discuss a report recommending the use of optical scan vote tabulators and internet voting for the 2022 municipal and school board election. The agenda also includes routine consent items, such as a monthly fire department update, a statement of remuneration and expenses, and a memorandum on a new pedestrian crossing. The meeting is held virtually due to COVID-19, with public participation via Zoom or email.

• 2022 Community Sponsorships and Cemetery and Hall Board Grants (Report T-08-2022)
• 2022 Municipal and School Board Election – Alternative Voting Methods (Report C-01-2022), including proposal from Voatz Canada Ltd.
• New Pedestrian Crossing at Wade Road & Regional Road 20/West St. (memorandum)
• Statement of Remuneration and Expenses for 2021 (Report T-07-2022)
• WLFD February 2022 Monthly Report (Report WLFD-04-2022)

Council

The Council is reviewing a recommendation to terminate the COVID-19 Emergency Declaration once specific conditions are met. Additionally, several by-laws regarding water rates, recreation fees, and land surplus declarations are up for adoption.

• COVID-19 Emergency Declaration termination recommendation
• Declaration of Part Lot 25, Plan M92 as surplus land
• Declaration of McMurchie Lane lands as surplus
• By-law 2022-10: Water and Sewer rates effective July 1
• By-law 2022-11: New Recreation Rates and Fees

Committee of Adjustment

The West Lincoln Township Committee of Adjustment will meet on February 23, 2022, to consider two minor variance applications. One seeks to allow a taller accessory building at 3887 Canborough Rd, and the other seeks a reduced setback for an addition to Cairn Christian School at 6470 Townline Road. The meeting is procedural, with no other substantive items listed.

• Minor variance A04/2022WL (Veldman) at 3887 Canborough Rd: request to allow accessory building height of 5.87 m instead of 5 m maximum
• Minor variance A05/2022WL (Cairn Christian School) at 6470 Townline Rd: request to allow interior side yard setback of 6.5 m instead of 7.5 m minimum
• Meeting held via Zoom; contact for invitation by 4 pm on meeting day

Infrastructure Committee

The Public Works/Recreation/Arena Committee is meeting to receive information reports on the 2022 water distribution system, 2021 water quality, and the 2021 DWQMS management review, plus a recommendation on long-term rentals of WLCC community rooms for childcare services. The meeting is virtual due to COVID-19; public comments can be submitted by email. No major decisions are expected; most items are for information.

• 2022 Water Distribution System Annual Report (PW-02-2022)
• 2021 Water Quality Annual Report (PW-03-2022)
• 2021 DWQMS Management Review Summary (PW-04-2022)
• Long-term rentals of WLCC community rooms for childcare services (REC-02-2022)
• West Lincoln Public Library Board minutes of January 14, 2022

Corporate Services Committee

The Administration/Finance/Fire Committee is meeting to consider the 2022 operating and capital budget, which includes a proposed tax levy increase of 2.64%, a hospital levy, and water/wastewater fee hikes. The committee will also review proposed changes to recreation and cemetery user fees, along with routine reports and correspondence. Public participation is limited to virtual or written comments due to COVID-19 precautions.

• 2022 tax levy of $8,404,170 (2.64% increase) proposed
• Water and wastewater fees to rise 5% (consumptive/base) and 2% (wastewater consumptive) effective July 1, 2022
• Capital program totaling $6,200,250, including $985,500 debenture for Vaughan Road paving
• Recreation and cemetery user fee changes proposed (cemetery effective March 1, 2022)
• Resolution to support St. Catharines' stance against violence/harassment of officials

Growth and Sustainability Committee

The Planning/Building/Environmental Committee is meeting to consider several planning items, most notably the adoption of the final East Smithville Secondary Plan as Official Plan Amendment No. 60. The committee will also review site plan agreements for multiple properties, a request for a Minister's Zoning Order, building fee changes, and other planning matters. The meeting includes a closed session for legal matters.

• Adoption of Official Plan Amendment No. 60 for the East Smithville Secondary Plan (File No. 1700-002-21)
• Site plan amendment authorization for Cairn Christian School at 6470 Townline Road
• Site plan amendment authorization for 1486 Boyle Road (Penny Poliquin)
• Site plan approval for 113 Griffin Street (former Masonic Hall, Schilstra Brothers Inc.)
• Request from land owners group for a Minister's Zoning Order (MZO)

Council

West Lincoln Township Council is meeting to consider a motion consenting to Niagara Region By-law 2021-96, which would give the Region exclusive authority to operate a consolidated transit system. The agenda also includes adoption of several by-laws, including a rezoning, a site plan agreement, a guiderail contract, and a temporary patio amendment. Public attendance is virtual only due to COVID-19 restrictions.

• Motion to consent to Niagara Region By-law 2021-96 for consolidated transit
• By-law 2022-04: agreement with Peninsula Construction Inc. for 2021 Guiderail Program
• By-law 2022-05: Site Plan Agreement with Richard and Anita Merritt (Concession 7, Part Lot 17 & 18)
• By-law 2022-06: Rezoning for Paul and Lorraine Cronkwright
• By-law 2022-07: Temporary patios amendment (expires Jan 1, 2023)

Committee of Adjustment

The West Lincoln Township Committee of Adjustment is meeting to consider five applications: four minor variance requests for residential properties and two related farm severance applications for the same property. The committee will decide whether to grant these variances and severances under the Township's Zoning Bylaw 2017-70.

• Minor variance for attached garage at 1470 Caistorville Rd to allow 10.52 m width (vs. 9.2 m max)
• Two variances for carport addition at 9758 Silver Street to permit accessory building in front yard
• Three variances at 9392 Bismark Rd for garage projection, width, and 200 sq m accessory building (vs. 100 sq m max)
• Agricultural severance application for 3976 Regional Road 20 (B15/2021WL) to sever 34.33 hectares
• Surplus farm severance for 3976 Regional Road 20 (B01/2022WL) conditional on B15/2021WL

Growth and Sustainability Committee

The West Lincoln Planning/Building/Environmental Committee is meeting to decide on several planning matters, including a zoning bylaw amendment, a temporary patio policy extension, and a new hearing officer contract. The committee will also receive updates on street naming, development in Smithville, and wind turbine issues. The meeting includes a closed session to discuss a confidential property sale and legal matters.

• Zoning bylaw amendment for Paul and Lorraine Cronkwright at 2458 Smithville Road
• Extension of patio policy for licensed premises until January 1, 2023
• New AMPS hearing officer contract with Town of Pelham and other municipalities, replacing City of Thorold agreement
• Street naming consultation for St Catharine Street and West Street, Regional Road 20, Smithville
• Confidential report on sale of lands in Downtown Smithville

Special Council

This special council meeting is primarily to consider and adopt By-law 2022-01, which sets an interim tax levy for 2022 and imposes a 15% penalty and interest rate on unpaid taxes. The meeting is held virtually due to COVID-19 restrictions, with public participation limited to pre-registered Zoom attendees. No other substantive business is listed.

• By-law 2022-01: Interim Tax Levy for 2022, including 15% penalty and interest on unpaid taxes

Corporate Services Committee

The Administration/Finance/Fire Committee is meeting to discuss and potentially act on the 2022 draft operating and capital budget, a comprehensive user fee review, and several routine consent items. The meeting is virtual due to COVID-19, with public participation via Zoom or email. The committee will also receive updates from McNally House Hospice and consider a resolution on joint and several liability reform.

• 2022 Draft Operating and Capital Budget (Report T-02-2022) received for information
• Comprehensive User Fee Review (Report T-03-2022) with recommendation to implement all BMA Consulting recommendations
• Resolution supporting AMO/AMCTO recommendations on joint and several liability reform
• 2022 Interim Tax By-law (Report T-01-2022) for information
• Update on McNally House Life in Every Moment Capital Campaign

Infrastructure Committee

The Public Works/Recreation/Arena Committee is meeting to consider routine consent items and two staff reports. The main decision is whether to award a $157,091 guiderail replacement contract to Peninsula Construction Inc. and reduce the contingency allowance. The committee will also receive an update on COVID-19 impacts on the community centre and recreation services.

• Tender award to Peninsula Construction Inc. for guiderail replacement, $157,091 (excluding HST)
• Reduce tender contingency allowance from $25,000 to $10,500
• Receive minutes from Santa Claus Parade Committee (Nov 11, 2021) and Library Board (Nov 12 and Dec 10, 2021)
• COVID-19 update on West Lincoln Community Centre and Recreation Services