West Lincoln Township public meetings in 2025

Council

The West Lincoln Township Council will adopt several by‑laws, including an interim tax levy for 2026 and a consolidated user‑fees and charges by‑law. It will also approve zoning amendments for properties on Concession 1 Road and Regional Road 20, and update board and committee appointments. Additional items include a waste‑management service update and routine confirmation of meeting minutes.

• Adopt By‑law 2025‑71 – Interim Tax Levy for 2026
• Adopt By‑law 2025‑72 – Consolidated User Fees and Charges By‑law
• Adopt By‑law 2025‑73 – Zoning amendment for 3750 Concession 1 Road (Beamer)
• Adopt By‑law 2025‑74 – Zoning amendment for 4421‑4373 Regional Road 20
• Adopt By‑law 2025‑75 – Amendments to appointments to boards and committees

Committee of Adjustment

The Committee of Adjustment will consider two minor variance applications. One seeks to increase the maximum ground‑floor area of an accessory dwelling unit from 100 m² to 112 m² at 6680 Elcho Road. The other seeks to increase the required setback distance from a main building from 50 m to 80 m for an accessory farm‑equipment storage building at 8427 Concession 5 Road. The meeting will also approve minutes from three prior hearings.

• Minor variance A18/2025WL: increase accessory dwelling unit ground‑floor area to 112 m² at 6680 Elcho Road
• Minor variance A19/2025WL: increase setback distance to 80 m for accessory farm‑equipment storage building at 8427 Concession 5 Road
• Approval of April 30, 2025 Committee of Adjustment hearing minutes
• Approval of June 25, 2025 Committee of Adjustment hearing minutes
• Approval of August 27, 2025 Committee of Adjustment hearing minutes

All Committees Meeting (Including Public Meetings)

The West Lincoln Township council will review a proposed amendment to the Fees and Charges By‑law for 2026, which includes new building permit fees. It will also consider three zoning by‑law amendment applications that rezone agricultural parcels to site‑specific Rural Residential or Agricultural Purpose Only zones on Regional Road 20 and Concession 1 Road. Additional items include a $1,740 fee waiver for a YMCA March Break camp and a resolution requesting changes to Ontario’s Sex Offender Registry.

• Proposed amendment to the Fees and Charges By‑law for 2026 (new building fees)
• Zoning By‑law amendment for 4421 and 4373 Regional Road 20 – rezone parcels from Agriculture to Rural Residential zones
• Zoning By‑law amendment for 3750 Concession 1 Road – rezone parcels from Agriculture to Rural Residential and Agricultural Purpose Only zones
• YMCA partnership fee waiver of $1,740 for 2026 March Break camp at the West Lincoln Community Centre
• Council resolution requesting Ontario amend Christopher’s Law to allow public access to the Sex Offender Registry

Committee of Adjustment

The Committee of Adjustment will consider three applications for relief from Zoning By-law 2017-070. These requests involve setbacks and building specifications for livestock operations, a private garage, and an accessory dwelling unit.

• A14/2025WL: Request to reduce setback from 259.08m to 235m for a livestock building at 6250 Silver Street
• A15/2025WL: Request for rear setback reduction and garage size increases at 9547 North Chippawa Road
• A16/2025WL: Request to increase accessory building distance to 68m and coverage to 2,442sqm at 5288 Sixteen Road

Council

West Lincoln Council will discuss extending the animal control services agreement with the Niagara SPCA and Humane Society for 2026. The body is also reviewing several site alteration agreements and a zoning by-law amendment.

• Extension of Animal Control Services Agreement with Niagara SPCA and Humane Society for Jan 1, 2026 to Dec 31, 2026
• Site Alteration Agreement for 3118 Grassie Road (By-law 2025-66)
• Site Alteration Agreement for 8427 Concession 5 Road (By-law 2025-67)
• Site Alteration Agreement for Marz Homes (Smithville West) Inc. (By-law 2025-68)
• Zoning By-law amendment for 1185 Port Davidson Road (By-law 2025-69)

Corporate Services Committee

The Corporate Services Committee will consider several items, including the appointment of Steven Soos to the Sex Offender Registry and a resolution urging provincial and federal governments to strengthen laws on repeat sexual offenders. The committee will receive the October 3, 2025 Age Friendly Committee minutes and a fire department October monthly update. A key financial decision is the request to approve Budget Amendment BA 2025‑11 for $60,000 from the Planning Reserve to fund a new Planning and Development Engineering Fee Review project. The mayor will also propose the 2026 draft operating and capital budget.

• Appointment of Steven Soos – Sex Offender Registry (Item CS64‑25)
• Resolution calling on Ontario and Canada to strengthen sentencing and parole for repeat sexual offenders (Item CS65‑25)
• Receipt of West Lincoln Age Friendly Committee minutes dated October 3 2025 (Item CS66‑25)
• Approval of Budget Amendment BA 2025‑11 for $60,000 to fund the Planning and Development Engineering Fee Review project (Item CS67‑25)
• Receipt of WLFD October 2025 monthly update (Item CS68‑25)

Infrastructure Committee

The Infrastructure Committee agenda for West Lincoln Township on 2025-11-10 contains no listed items. It appears to be an empty template with no decisions, proposals, or discussions recorded.

Growth and Sustainability Committee

The Growth and Sustainability Committee will review several land‑use applications, including a zoning by‑law amendment to allow a temporary garden suite on 1185 Port Davidson Road. It will also consider site‑alteration permits for properties at 3118 Grassie Road, South Grimsby Road 5, and 8427 Concession 5 Road, each requiring agreements and performance security. A library budget presentation is scheduled as an appointment item.

• Zoning By‑law Amendment (Temporary Use) for 1185 Port Davidson Road – rezoning Agriculture (A) to Temporary Use T‑XX for a garden suite (File No. 1601-008-25).
• Site alteration permit for 3118 Grassie Road – authorization of 119 loads of material and a $10,000 performance security (File No. 3000-007-25).
• Site alteration permit for Marz Homes, South Grimsby Road 5 – approval to import 10,000 cubic metres of clean fill (File No. 3000-009-25).
• Site alteration permit for 8427 Concession 5 Road – approval of 2,200 cubic metres (220 loads) of aggregate fill (File No. 3000-006-25).
• Library budget presentation by Cindy Wier, CEO Library Services (Item GS46-25).

Council

West Lincoln Council will consider seven by-laws, including three zoning amendments and updates to officer delegation powers. The meeting also includes the confirmation of committee minutes and a closed session regarding the CAO's performance evaluation.

• By-law 2025-59, 2025-60, 2025-61: Zoning amendments
• By-law 2025-62: Amendment to Delegation By-law 2025-02
• By-law 2025-63: Amendment to Delegation By-law 2025-02
• By-law 2025-64: Withdrawn Mill Creek Drain by-law
• By-law 2025-65: Confirming by-law for October matters

Community and Protective Services Committee

The Community and Protective Services Committee will meet to accept minutes from the Age Friendly and Joint Accessibility advisory committees. The body will also receive a monthly information report from the Fire Chief.

• Acceptance of August 8, 2025 Age Friendly Advisory Committee minutes
• Acceptance of September 18, 2025 Joint Accessibility Advisory Committee minutes
• Receipt of Fire Chief Tim Hofsink's September 2025 Monthly Update

Corporate Services Committee

The Corporate Services Committee will review proposed water and wastewater rates and the 2024 audited financial statements. Members will also discuss the allocation of the 2024 operating surplus and updates to township bylaws.

• Approval of 2025 Water and Wastewater Rate Study and Financial Plan No. 077-301
• Proposal to use $150,000 of 2024 operating surplus for 2026 budget and transfer $1,285,400 to Contingency Reserve
• Approval of 2024 Draft Audited Financial Statements and Audit Findings Report
• Proposed winter break closure of Administration Building on December 29, 30, and 31, 2025
• Repeal of By-law 2018-36 and approval of a new Election Sign By-law

Growth and Sustainability Committee

The Growth and Sustainability Committee will review several zoning by-law amendments and site alteration permits. The committee will also consider a draft plan of subdivision and a closed session regarding local board staffing.

• Zoning By-law Amendment for 1538 Regional Road 20 (File No. 1601-009-25)
• Zoning By-law Amendment for 9860 Regional Road 20 (GTA Exotics) (File No. 1601-002-23)
• Zoning By-law Amendment and Draft Plan of Subdivision for 7283 Regional Road 20 (File No. 1601-002-25)
• Site alteration permit for 3118 Grassie Road (File No. 3000-007-25)
• Site alteration permit for 8427 Concession 5 Road (File No. 3000-006-25)

Infrastructure Committee

The Infrastructure Committee will consider the appointment of Dewan Karim from LEA Consulting Ltd. It will also receive an information report titled “2025 Capital Project Completion Update” (Report O-21-2025). The agenda includes a public comment period and notes that there are no communications, confidential matters, or additional business items.

• Appointment of Dewan Karim (LEA Consulting Ltd.)
• Receipt of Information Report O-21-2025 – 2025 Capital Project Completion Update
• Public comment period (5‑minute limit per speaker)
• No communications or confidential matters reported

Committee of Adjustment

The Committee will consider three applications. The first is a lot boundary adjustment to merge parcels at 4421 and 4373 Regional Road 20 and to sever two farm dwellings for rezoning to Rural Residential. The second is a minor variance request for an accessory dwelling unit above a garage at 5399 Concession 4 Road, seeking relief from front‑yard setback and floor‑area limits. The third is a minor variance for Marz Homes to reduce front‑yard setbacks for three townhouse blocks (65, 82, 86) in the Thrive Subdivision on Regional Road 20.

• B08/2025WL – Lot Boundary Adjustment to merge 4421 & 4373 Regional Road 20; sever two farm dwellings for Rural Residential rezoning.
• A12/2025WL – Minor variance for ADU above garage at 5399 Concession 4 Road; seeks front‑yard setback reduction and 105 m² floor area.
• A11/2025WL – Minor variance for Marz Homes to reduce front‑yard setbacks (3.0 m, 2.9 m, 3.5 m) for townhouse blocks 65, 82, 86 in Thrive Subdivision, Regional Road 20.

Council

The West Lincoln Township Council will adopt By‑law 2025‑56 to amend board and committee appointments, By‑law 2025‑57 to amend the Zoning By‑law and repeal By‑law 2025‑04, and By‑law 2025‑58 to confirm prior Council resolutions. The Council will also accept minutes from recent Council and committee meetings. These actions are recorded as formal motions and will be signed by the Mayor and Clerk.

• Adopt By‑law 2025‑56 – amendments to appointments to boards, committees and municipal positions
• Adopt By‑law 2025‑57 – amendment of Zoning By‑law No. 2017‑70 and repeal of By‑law 2025‑04 (temporary use)
• Adopt By‑law 2025‑58 – confirmation and ratification of matters dealt with by Council resolution
• Accept minutes from the August 11, 2025 Council meeting and related committee meetings
• Accept minutes from the September 8 and September 15, 2025 public and committee meetings

Community and Protective Services Committee

The Community and Protective Services Committee will receive an information report titled “Draft Township of West Lincoln Parks and Recreation Plan.” It will also receive the fire department’s “Monthly Update – August 2025” information report. Both items are for informational purposes only and no formal decisions are recorded. The meeting includes standard procedural items such as public comment and disclosures.

• Receive Information Report: Draft Township of West Lincoln Parks and Recreation Plan
• Receive Information Report: WLFD Monthly Update – August 2025
• Public comment period (up to five minutes per speaker)
• Disclosure of pecuniary interest and/or conflict of interest
• No appointments scheduled

Corporate Services Committee

The Corporate Services Committee will receive information reports on the 2026 budget survey and the Quarter 2 financial update. It will consider adopting the proposed 2026 budget timeline and approve an $11,000 transfer to the West Lincoln Library Board. The committee will also receive Niagara Transit Q2 statistics and a resignation from the Mayor's Youth Advisory Committee.

• Adopt the proposed 2026 budget timeline (Item CS51-25)
• Approve $11,000 transfer to the West Lincoln Library Board (Item CS52-25)
• Receive Niagara Transit Q2 statistics for information (Item CS47-25)
• Accept resignation of Tamas Hunter and amend By-law 2023-03 to remove him from Schedule C (Item CS48-25)
• Closed‑session discussion of citizen appointments to the Heritage Committee and Mayor's Youth Advisory Committee (Items 3.1 and 3.2)

Infrastructure Committee

The Operations Committee will receive Recommendation Report O‑17‑2025 proposing a draft by‑law amendment to restrict heavy trucks on Young Street (between Regional Road 14 and Regional Road 12), South Grimsby Road 8 (between Regional Road 20 and Twenty Road), and South Chippawa Road (between Regional Road 63 and Regional Road 2). The committee will also receive Information Report O‑22‑2025 providing an update to the Road Safety Action Plan. Public comments may be submitted by 4:30 p.m. on the meeting day.

• Heavy Truck Restrictions on Young St, South Grimsby Rd 8, and South Chippawa Rd – draft by‑law amendment to By‑Law 89‑2000 (Schedule A)
• Road Safety Action Plan Update – Information Report O‑22‑2025
• Public may address agenda items; written comments accepted until 4:30 p.m. on meeting day

Growth and Sustainability Committee

The Growth and Sustainability Committee will hold a public meeting regarding a zoning amendment for 9860 Regional Road 20. The body will also discuss natural gas expansion and wastewater system capacity management.

• Zoning By-law Amendment for 9860 Regional Road 20 to permit maple syrup retail and an exotic car rental business in a 266 square meter building
• Proposed support for the Ministry's consultation on the Future of Community Natural Gas Expansion (NGEP Phase 3)
• Information Report ENG-01-2025 regarding Wastewater System Capacity Management Strategy and Allocation Policy
• Confidential discussion on OLT Decision Update and Direction (Report PD-34-2025)
• Confidential discussion on Agreement Contract Update and Finalization (Report PD-35-2025)

Committee of Adjustment

The Committee of Adjustment will review two property applications. One involves minor variances for a residential addition and garage, while the other is a request to sever a surplus farm dwelling.

• Minor variance request for 3410 Twenty Mile Road to build a 90.07 m2 second storey addition and a 139.35 m2 detached garage
• Consent application for 3750 Concession 1 Road to sever a 0.40 hectare (1 Acre) surplus farm dwelling
• Proposed easement for domestic water well access at 3750 Concession 1 Road
• Proposed zoning changes for 3750 Concession 1 Road to Rural Residential (RuR) and Agricultural Purposes Only (APO)

Council (includes All Committees)

The West Lincoln Township Council will review an application by 2853972 Ontario Inc. for an Official Plan Amendment, Zoning By-law Amendment, Draft Plan of Subdivision, Draft Plan of Condominium and Site Plan Approval to build three blocks of townhouses and nine stacked townhouse blocks totaling 144 units. The meeting also includes the introduction of Staff Sergeant Dylan Bourgeois, a resolution supporting the Elect Respect campaign, and endorsement of a regional Code of Conduct for Human Trafficking Prevention. Minutes from the July 14, 2025 Council and Public Meetings will be confirmed.

• Review of application (File No. 1701-002-25, 1601-004-25, 2000-002-25, 2002-003-25, 2100-004-25) for 144‑unit townhouse development by 2853972 Ontario Inc.
• Introduction of new Staff Sergeant Dylan Bourgeois (Niagara Regional Police Service)
• Resolution supporting the Elect Respect pledge and campaign
• Endorsement of the Code of Conduct for Human Trafficking Prevention in Niagara Region
• Confirmation of minutes from the July 14, 2025 Council and Public Meetings

Committee of Adjustment

The West Lincoln Township Committee of Adjustment will review three consent applications that seek to create new residential lots by severing existing farmland. The applications propose rezoning the new lots to Residential Low Density (R1A) and the remaining land to Agricultural (A) with site‑specific provisions. No minutes or other business are scheduled for approval at this meeting.

• B01/2025WL – 1.42 ha (3.51 acres) lot creation at 1538 Regional Road 20, with R1A zoning for the new lot and Agricultural zoning for the remaining farmland.
• B05/2025WL – 0.98 acres (3,963.8 m²) lot creation at 8535 Silver Street (Bismark Road/Regional Road 65), with R1A zoning for the new lot and Agricultural zoning for the remaining farmland.
• B06/2025WL – 1.03 acres (4,152.5 m²) lot creation at 8535 Silver Street (Bismark Road/Regional Road 65), with R1A zoning for the new lot and Agricultural zoning for the remaining farmland.

Council (includes All Committees)

West Lincoln Council is deciding on several zoning amendments and subdivision plans, including a senior residence and multiple residential developments. The body is also determining its participation in a regional speed enforcement program and appointing municipal officials.

• Approval of Zoning By-law Amendment and Draft Plan of Subdivision for Elite Smithville Developments Inc. (File No. 1601-009-24 and 2000-94-24)
• Approval of Zoning By-law Amendment for Legion Villa Senior Residence at 171 Mill Street (File No. 1601-003-25)
• Decision to not participate in the Niagara Region Automated Speed Enforcement (ASE) program expansion for 2026
• Public meeting regarding a proposal for six rural residential lots at 7283 Regional Road 20
• Appointment of Zoli Rakonjac as Deputy Fire Chief

Committee of Adjustment

The West Lincoln Township Committee of Adjustment will consider three land swap consent applications to realign property with the Spring Creek Secondary Plan and a minor variance request to build a larger accessory structure.

• Land swap consents B02/2025WL, B03/2025WL, and B04/2025WL
• Minor variance A07/2025WL for 953 Boyle Road
• Proposed detached accessory building of 185 square metres
• Variances requested for lot coverage and building height
• Applications to facilitate future residential and employment uses

Council

The West Lincoln Township Council will adopt By-laws 2025-36 through 2025-43, covering a housing water‑fund transfer, board appointments, a LiveBarn agreement, a rezoning at 4426 Regional Road 20, and several road‑allowance changes on South Grimsby Road 10. The Council will also approve a fireworks display on June 28, 2025 near 2426 Silverdale Rd., subject to dry‑weather conditions. Minutes from the May 26 Council meeting and the June 16 Special Council meeting will be confirmed.

• Adopt By‑laws 2025-36 to 2025-43: water‑fund transfer agreement, age‑friendly board appointments, LiveBarn agreement, rezoning of 4426 Regional Road 20 (Linde Truck and Trailer), and multiple road‑allowance actions on South Grimsby Road 10
• Approve fireworks display request for June 28, 2025 at a vacant field next to 2426 Silverdale Rd., with a dry‑weather advisory condition
• Confirm Council minutes from May 26, 2025 and Special Council minutes from June 16, 2025
• Presentation by Solicitor Jason Reynar on Strong Mayor education
• Public comment and other business items as outlined in the agenda

Community and Protective Services Committee

The Committee approved a four‑year agreement with LiveBarn Inc. for livestreaming services at the West Lincoln Community Centre and authorized a by‑law to let the Mayor and Clerk enter the agreement. It also designated the 2025 West Niagara Fair as a Community Festival of Municipal Significance to enable a Special Events Permit. The 2025 Community Sponsorships and Cemetery and Hall Board Grants were approved with $500 to Niagara 4H, $710 to the Foundation of Resources for Teens, and the $1,000 Junior Achievement grant removed. Information reports from the fire department and a 120‑day overview of community‑centre programming were received for record.

• Approval of LiveBarn Inc. agreement (4‑year term, 2‑year renewal, by‑law authorizing Mayor/Clerk)
• Designation of 2025 West Niagara Fair as a Community Festival of Municipal Significance (Sept 5‑7, 2025 at 7402 Mud Street)
• Approval of 2025 Community Sponsorships and Cemetery and Hall Board Grants: $500 to Niagara 4H, $710 to FORT, $1,000 Junior Achievement grant removed
• Receipt of WLFD May 2025 Monthly Update (information report)
• Receipt of 120‑day overview of West Lincoln Community Centre and recreational programming (information report)

Corporate Services Committee

The Corporate Services Committee will receive a memo and consider a by‑law to approve the Housing‑Enabling Water Systems Fund (HEWSF) Intake 2 transfer payment agreement. The committee will also recommend approval of a fireworks display request at 317 Canborough Street on July 12, 2025, subject to a dry‑weather advisory or fire ban. Members of the public may address agenda items for up to five minutes, and a closed‑session will consider confidential appointments to the Age Friendly Advisory Committee.

• Approval of fireworks display at 317 Canborough Street, July 12, 2025 (subject to dry‑weather advisory)
• Adoption of By‑law 2025‑36 to enact the HEWSF Intake 2 Transfer Payment Agreement
• Closed‑session to consider confidential Age Friendly Advisory Committee appointments
• No appointments or presentations listed for the committee
• Public comment limited to five minutes per speaker

Special Council

Council is meeting to receive an information report regarding a Strategic Plan Review. The session also includes the adoption of a confirming by-law for matters dealt with by Council resolution.

• Information Report CAO-02-2025: Strategic Plan Review
• By-Law 2025-35: A by-law to adopt, confirm and ratify matters dealt with by Council resolution

Infrastructure Committee

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or projects are listed for this meeting.

Growth and Sustainability Committee

The Growth and Sustainability Committee will consider four staff reports: an Economic Development Roundtable information report, a zoning by‑law amendment for 4426 Regional Road 20 on behalf of Linde Truck and Trailer, a zoning amendment and draft plan of subdivision for Elite Smithville Development, and a road‑allowance closing and realignment for South Grimsby Road 10. The committee will also receive an information report on a Legion Villa fee‑waiving request. Recommendations include receiving the reports and approving the listed by‑law changes.

• Economic Development Roundtable – Information Report (Item GS31‑25)
• Zoning By‑law Amendment for 4426 Regional Road 20 (Item GS32‑25)
• Elite Smithville Development – Zoning Amendment and Draft Plan of Subdivision (Item GS33‑25)
• Legion Villa Fee Waiving Request – Information Report (Item GS34‑25)
• South Grimsby Road 10 – Road Allowance Closing and Realignment By‑law (Item GS35‑25)

Committee of Adjustment

The Committee of Adjustment will consider two minor variance applications. One is for 8501 Young Street, requesting reduced side and rear yard setbacks for an existing garage and relief for three accessory buildings that exceed zoning limits. The second is for 8457 Silver Street, requesting a larger shop area and a slightly higher roof than allowed. The meeting will also approve minutes from the January 29 AGM and February 26 hearing and address any new business.

• Minor variance A042025WL – 8501 Young Street: reduced interior side and rear yard setbacks, allowance for a third Type 2 accessory building, and distance relief for garage and barn.
• Minor variance A062025WL – 8457 Silver Street: shop floor area of 163 m² (vs 120 m² limit) and roof height of 5.4 m (vs 5 m limit).
• Approval of minutes from the January 29, 2025 AGM.
• Approval of minutes from the January 29, 2025 hearing.
• Approval of minutes from the February 26, 2025 hearing.

Council

The West Lincoln Township Council will adopt a series of by‑laws covering water and wastewater utility user fees, new street names in the Station Meadows West subdivision, and a site alteration agreement for 1664 Abingdon Road. Additional by‑laws appoint water and wastewater operators and confirm recent council actions. The meeting also includes a Pride Month resolution and updates on Vision Zero and Niagara Transit.

• By‑law 2025‑29 amends By‑law 2024‑82 to consolidate water and wastewater utility user fees.
• By‑law 2025‑30 names streets (Skipton St, Chester Rd, Evans Pl, Meredith St, Kennedy St, Petersfield Dr) in the Station Meadows West subdivision.
• By‑law 2025‑31 authorizes a site alteration agreement for 1664 Abingdon Road (Concession 4 Part lot 16 Caistor).
• By‑law 2025‑33 appoints Overall Responsible Operators for water and wastewater (Tray Benish, Lino Solomita, Zach Lane, Nathan Lewis).
• By‑law 2025‑34 confirms and ratifies matters dealt with by Council resolution.

Community and Protective Services Committee

The Community and Protective Services Committee will receive correspondence and formally designate the Maidens of the Mist Renaissance Festival (June 6‑8, 2025) and the International Plowing Match Expo (September 16‑20, 2025) as Community Festivals of Municipal Significance. The committee will also receive minutes from the West Lincoln Age Friendly Advisory Committee (April 4, 2025) and the Mayor's Youth Advisory Committee (April 2, 2025). Information reports from the West Lincoln Fire Department (April 2025) and the West Lincoln Community Centre (2024 update) will be accepted for information. Members of the public may address items for up to five minutes each.

• Designation of Maidens of the Mist Renaissance Festival as a Community Festival of Municipal Significance (June 6‑8, 2025 at West Niagara Agricultural Centre, 7402 Mud Street, Grassie)
• Designation of International Plowing Match Expo as a Community Festival of Municipal Significance (Sept 16‑20, 2025 at West Niagara Agricultural Centre, 7402 Mud Street, Grassie)
• Receipt of minutes from West Lincoln Age Friendly Advisory Committee dated April 4, 2025
• Receipt of minutes from Mayor's Youth Advisory Committee dated April 2, 2025
• Information report WLFD‑04‑2025: Monthly Update – April 2025 from the West Lincoln Fire Department

Corporate Services Committee

The West Lincoln Township Corporate Services Committee will consider a staff report recommending the write‑off of $263,576.53 in outstanding taxes, penalties and interest for the property identified as Roll #2602 010 003 12300 (PIN 46068‑0099) and authorizing its placement for tax sale. The committee will also receive a presentation on rebuilding West Lincoln Memorial Hospital and adopt the minutes from the Joint Accessibility Advisory Committee meeting of May 8, 2025. A closed‑session item will address citizen appointments to the Heritage Committee.

• Appointment: Review of West Lincoln Memorial Hospital rebuilding slide deck (WLMH – Council Delegation).
• Communications: Receive Joint Accessibility Advisory Committee minutes dated May 8, 2025.
• Staff Report: Authorize write‑off of $263,576.53 in taxes for Roll #2602 property and place the property up for tax sale.
• Confidential matter: Closed‑session discussion of citizen appointments to the Heritage Committee.
• Public comment period: One‑hour allocation for members of the public to address agenda items.

Infrastructure Committee

The Operations Committee will consider a recommendation to use the Township’s $56,954 share of Vision Zero Automated Enforcement Program revenue to hire a consultant for a Road Safety Action Plan and to approve a corresponding budget amendment (BA2025-05). The committee will also receive several information and recommendation reports, including the 2024 CLI‑ECA performance reports, an ownership change for Kimbo Road, a small container water fill station proposal, and a Pavement and Bridge Management Systems status report.

• Approve $56,954 Vision Zero revenue allocation for Road Safety Action Plan and budget amendment BA2025-05
• Receive 2024 CLI‑ECA Annual Performance Reports (sanitary sewage and stormwater)
• Receive information report on ownership change of Kimbo Road
• Receive recommendation for Small Container Water Fill Station (option to be determined)
• Receive Pavement and Bridge Management Systems status report

Growth and Sustainability Committee

The Growth and Sustainability Committee is meeting to discuss zoning by-law amendments for a truck repair shop and a senior citizens complex. The body will also consider a site alteration permit for topsoil import and proposed street names for a new subdivision.

• Zoning by-law amendment for 4426 Regional Road 20 to allow a 492 square metre expansion and outdoor storage for Linde Truck and Trailer
• Zoning by-law amendment for Legion Villa at 171 Mill Street
• Proposed street names for Station Meadows West Subdivision: Skipton Street, Chester Road, Evans Place, Meredith Street, Kennedy Street, and Petersfield Drive
• Site alteration permit for 1664 Abingdon Road to import 2,200 cubic metres of topsoil
• Correspondence regarding Legion Villa new build support

Committee of Adjustment

The Committee of Adjustment will consider a minor variance application (A05/2025WL – Rumph) for 4891 Vaughan Road, seeking a 1.45‑metre reduction in the required minimum distance separation. It will also review a change‑of‑condition request (B04/2023WL) for Legion Villa to remove condition 3 under the Planning Act. No minutes are pending approval, and the previously adjourned application for 8501 Young Street will be carried forward to the next meeting.

• Minor variance A05/2025WL – Rumph for 4891 Vaughan Road: request to reduce setback from 515 m to 513.54 m
• Change of condition request B04/2023WL – Legion Villa: removal of condition 3 per Planning Act
• Adjournment of Minor Variance A04/2025WL – Gumbert for 8501 Young Street to next month
• No minutes submitted for approval at this meeting

Council

Council will consider a series of by-laws covering administrative appointments, voting methods, and infrastructure agreements. The body is also deciding on the appointment of Acting Deputy Fire Chiefs and recognizing local support for Community Living Grimsby, Lincoln, and West Lincoln.

• Agreement with GIP Paving Inc. for Silverdale Road Rehabilitation Work Project
• Agreement with Kon-Strutt Construction for paving spot repairs
• Appointment of Tim Hofsink as Fire Chief and Wayne Bos and Zoli Rakonjac as Acting Deputy Fire Chiefs
• By-law 2025-17 regarding the use of tabulators and internet voting technology
• Site Alteration Agreement for 3118 Grassie Road

Corporate Services Committee

The Corporate Services Committee is reviewing voting methods for the 2026 Municipal and School Board Election and proposed amendments to property standards and penalty by-laws. The body is also considering a motion to urge federal and provincial governments to allow municipalities to prioritize Canadian companies in procurement due to U.S. tariff concerns.

• Proposed use of internet voting and paper ballots with tabulators for 2026 elections
• Amendments to the Property Standards By-law (No. 98-105) and Administrative Penalties for Non-parking By-law (No. 2021-84)
• Designation of the 2025 Poutine & Mac n' Cheese Fest at 7402 Mud Street as a Community Festival of Municipal Significance
• Amendment to the Delegation of Authority By-law regarding the Director of Operations/Infrastructure
• Quarter 1 2025 Financial Update report

Community and Protective Services Committee

The Community and Protective Services Committee agenda for April 22, 2025 contains no listed items. No decisions or discussions are documented in the provided agenda. The agenda appears to be a placeholder with no substantive content.

Growth and Sustainability Committee

The Growth and Sustainability Committee will receive information reports on several development applications, including a Block Plan for Lockbridge Development, a subdivision and zoning amendment for Elite Smithville, and street naming for Station Meadows West. It will consider a recommendation to deny the site alteration permit for 3118 Grassie Road while allowing previously imported fill under specific conditions. The committee will also vote on authorizing up to $55,000 in support for the 2025 International Plowing Match and declare the event a special event.

• Lockbridge Development Inc. and TEK Corporation – Application for Block Plan Area 9 (≈12.5 ha) with draft subdivision and zoning by‑law amendment (File 1601‑008‑24, 2000‑93‑24).
• Elite Smithville Development Inc. – Draft plan of subdivision and zoning amendment for 217 residential units (41 townhomes, two 6‑story apartments) north of the western round‑about (File 1601‑009‑24, 2000‑94‑24).
• Station Meadows West Subdivision – Proposed street naming (Skipton Street, Chester Road, Emma's Place, Mary Street, Elizabeth Street, Peterfield Drive).
• 3118 Grassie Road – Site alteration application denied; permit for 119 loads of fill already imported approved with $10,000 performance security, fee balance, and a required site‑alteration agreement.
• International Plowing Match 2025 – Authorization of up to $55,000 support ($40,000 in‑kind, $15,000 sponsorship) and designation as a special event requiring a Special Events Permit.

Infrastructure Committee

The Operations Committee is reviewing several infrastructure tenders and equipment purchases. The body is deciding on contracts for road repairs, a road rehabilitation project, and the purchase of new dump trucks.

• Award Silverdale Road rehabilitation to GIP Paving Inc. for $869,400
• Award 2025-2026 Hot Mix Spot Repair to Kon-Strutt Construction for $393,000
• Purchase two tandem axle dump trucks with plowing equipment from Everest Equipment Co. for $847,600
• Proposed by-law to designate Canada Fleabane as a local noxious weed
• Budget amendment BA2025-03 for a $225,000 project budget reduction for Silverdale Road

Council

Council is meeting to adopt the 2025 taxation rates and budget estimates. The body is also considering a significant equipment purchase for the fire department and a new vendor lease agreement.

• By-Law 2025-13 to set the rates of taxation for 2025
• Purchase of a new 2024 Pumper truck from Fort Garry Fire Trucks for $935,000 plus HST
• By-Law 2025-12 for a five-year lease (2025-2029) with Ken Brunaccioni for a hot dog cart in the CIBC lot
• Recognition of the National Day of Mourning on April 28, 2025, including flying flags at half mast
• Confidential discussion regarding organizational resourcing

Community and Protective Services Committee

The provided agenda contains only procedural software placeholders and boilerplate text. There are no specific decisions, discussions, or items of business listed for this meeting.

Corporate Services Committee

The Corporate Services Committee will consider and vote on several items, including a two‑year lease of a portion of the Smithville Parkette/CIBC parking lot to Ken Brunaccioni for a hot‑dog cart. The committee will also approve updates to the township’s Tendering and Purchasing Policy and Purchasing Card Policy. It will receive and approve the 2025 Tax Rate By‑law setting property tax rates for the year. Additionally, the committee will award a water and wastewater rate study contract to Watson & Associates Economists Ltd. for $34,989.00 and discuss a resolution requesting redistribution of provincial Land Transfer Tax and GST to municipalities.

• Approve two‑year lease for a portion of the Smithville Parkette/CIBC Parking Lot to Ken Brunaccioni (hot‑dog cart).
• Approve updates to the Tendering and Purchasing Policy and the Purchasing Card Policy.
• Approve the 2025 Tax Rate By‑law setting property tax rates for the year.
• Award Water and Wastewater Rate Study contract to Watson & Associates Economists Ltd. for $34,989.00 (excluding HST).
• Discuss resolution urging redistribution of Land Transfer Tax and GST to municipalities.

Infrastructure Committee

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

Growth and Sustainability Committee

The Growth and Sustainability Committee will receive several information reports, including a street‑naming proposal for the Crossings on the Twenty North Condominium and a site‑alteration permit request for 3118 Grassie Road. It will also review the 2023 Building Department Annual Budget Report. The committee is set to adopt the Energy and Conservation Demand Management Plan for 2024‑2029.

• Adopt Energy and Conservation Demand Management Plan 2024‑2029 (Item GS12‑25)
• Information report on proposed street naming for Crossings on the Twenty North Condominium (PD‑08‑2025)
• Information report on 2023 Building Department Annual Budget Report (BLDG‑03‑2025)
• Information report on site alteration permit for 3118 Grassie Road (PD‑09‑2025)
• Public comments on confidential OLT Appeal 9127 RR 20

Committee of Adjustment

The Committee of Adjustment is meeting to consider three applications for minor variances to the Township's Zoning By-law 2017-70. These requests involve changes to building setbacks, lot coverage, and permitted land uses.

• A01/2025WL: Request for a private garage at 2477 St Anns Road and conversion of an existing garage to an Accessory Dwelling Unit
• A02/2025WL: Request to operate a 28 square metre food truck at 9371 Silver Street in a Residential Medium Density zone
• A03/2025WL: Request for an On Farm Diversified Use (OFDU) building of 600 square metres at 4299 Regional Road 20

Council

Council is deciding on the 2025 final budget, including a proposed tax levy increase of 4.62%. The meeting also includes votes on several by-laws regarding zoning and animal control. Members will also review minutes from previous committee and special council meetings.

• Proposed 2025 tax levy of $10,255,120 (4.62% increase)
• Proposed 2025 Capital Program totaling $10,044,650
• By-law 2025-07 regarding Backyard Chickens
• By-law 2025-09 Zoning By-law Amendment for Agriplastics
• By-law 2025-10 appointment of Steven Emslie as Deputy Treasurer

Corporate Services Committee

The Corporate Services Committee is reviewing the 2025 Operating and Capital Budget Update. The body is deciding on specific tax levies and utility user fees for the upcoming year.

• Proposed 2025 general base tax levy of $10,363,130
• Proposed 2025 hospital levy of $206,900
• Proposed 2025 urban service area levy of $199,440
• Approval of water and wastewater utility user fees effective July 1, 2025
• Discussion on Municipal Building Flag Policy

Community and Protective Services Committee

The Community and Protective Services Committee agenda for February 18, 2025 contains no listed items. The meeting appears to be procedural with no specific decisions or discussions recorded in the agenda.

Infrastructure Committee

The Operations Committee is reviewing annual water quality and distribution reports for 2024. The body is also considering funding for utility relocations and rail upgrades as part of the St. Ann's Road reconstruction project.

• Proposed purchase commitment to Enbridge Gas for $965,266.74 (excludes HST) for St. Ann's Road reconstruction
• Proposed purchase commitment to CP Rail for $158,265.71 (excludes HST) for St. Ann's Road crossing upgrade
• Receipt of 2024 Water Quality Annual Report
• Receipt of 2024 Water Distribution System Annual Report
• Receipt of 2024 DWQMS Management Review Summary

Growth and Sustainability Committee

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed.

Growth and Sustainability Committee

The Growth and Sustainability Committee is reviewing several zoning amendments and land use applications. Key proposals include updating rules for backyard chickens and addressing temporary land use and subdivision requests.

• Proposed zoning amendment to permit backyard chickens in Hamlet Settlement and Agricultural areas
• Zoning By-law Amendment application for 7793 Young Street (Polydome Ontario Inc.)
• Application for a 3-year temporary use extension at 9127 Regional Road 20 (recommended for denial)
• Zoning By-law Amendment and Draft Plan of Subdivision for 7.68 hectares by Kainthville Holdings Inc.
• Proposed interim control by-law for the Fulton Rural Employment Land Use Study

Special Council

The Special Council will vote to adopt By-Law 2025-04 to amend Zoning By-Law No. 2017‑70, By-Law 2025-05 to impose an interim control under the Planning Act for the Hamlet of Fulton, and By-Law 2025-06 to confirm and ratify matters previously dealt with by Council. The motion is moved by Councillor Joann Chechalk and, if passed, authorizes the Mayor and Clerk to sign and affix the corporate seal. All other agenda items are procedural statements and disclosures with no further action.

• Adopt By-Law 2025-04 – amendment to Zoning By-Law No. 2017‑70
• Adopt By-Law 2025-05 – interim control under section 38 of the Planning Act for lands in the Hamlet of Fulton
• Adopt By-Law 2025-06 – confirmation and ratification of prior Council matters
• Motion moved by Councillor Joann Chechalk
• Authorization for Mayor and Clerk to sign and affix the corporate seal

Committee of Adjustment

The West Lincoln Township Committee of Adjustment will vote to select its 2025 Chair and Vice Chair. It will also approve the schedule of hearings and the schedule of members sitting. No applications or other matters are listed on the agenda.

• Vote – 2025 Chair
• Vote – Vice Chair
• Approve – Schedule of Hearings
• Approve – Schedule of Members Sitting

Committee of Adjustment

The West Lincoln Township Committee of Adjustment will consider two consent applications at its Jan. 29, 2025 meeting. One application seeks an access easement on Comfort Road to serve landlocked parcels in the former Township of Gainsborough (Concession 5, Part Lot 22 and 23). The other requests the severance of about 2.20 hectares (5.44 acres) from the property at 2659 Industrial Park Road, retaining 1.45 hectares (3.59 acres) for future industrial development.

• B10/2024WL – 1948026 Ontario Inc – access easement on Comfort Road for landlocked parcels (Concession 5, Part Lot 22 & 23) in former Township of Gainsborough
• B11/2024WL – 2090652 Ontario Inc (Paul Tzellos) – sever ~2.20 ha (5.44 acres) from 2659 Industrial Park Road, retaining 1.45 ha (3.59 acres) for future industrial use

Special Council

The West Lincoln Township Special Council met on Jan 28, 2025 to deliver a land acknowledgement, disclose any pecuniary interests, and conduct closed‑session training. Four training presentations were presented in confidence: municipal law and council role, integrity commissioner process, cybersecurity, and media relations. No new items of business were introduced.

• Land Acknowledgement Statement read by Mayor Ganann
• Disclosure of pecuniary interest and/or conflict of interest
• Closed‑session training on Municipal Law and Council Role (Lerners LLP, Jason Reynar)
• Closed‑session training on Integrity Commissioner Process (ADR Chambers, Michael Maynard)
• Closed‑session training on Cybersecurity (IT Manager, Roberta Keith) and Media (Communications Specialist, Beth Audet)

Council

The West Lincoln Township Council will adopt By‑Law 2025‑01 to remove Martina Jol from the Age Friendly Committee, By‑Law 2025‑02 to delegate powers and duties to officers and employees, and By‑Law 2025‑03 to confirm and ratify matters dealt with by Council. The council will also receive the 2025 Draft Operating and Capital Budget for information. Minutes from the December 16 2024 council meeting and the January 13 2025 meetings will be confirmed.

• Adopt By‑Law 2025‑01 – removal of Martina Jol from Schedule “A” of By‑Law 2023‑03
• Adopt By‑Law 2025‑02 – delegate powers and duties to officers, employees and agents
• Adopt By‑Law 2025‑03 – confirm and ratify matters dealt with by Council resolution
• Receive 2025 Draft Operating and Capital Budget (draft operating budget, capital plan, etc.)
• Confirm minutes for the December 16 2024 council meeting and the January 13 2025 meetings

Council

The agenda for the West Lincoln Township Council meeting on 2025-01-27 contains no listed items. It appears to be a placeholder or procedural document without specific decisions or discussions. No concrete actions, contracts, or hearings are detailed.

All Committees Meeting (Including Public Meetings)

The All Committees meeting will receive technical reports on a zoning bylaw amendment for 7793 Young Street and an extension request for Temporary Use By‑law (T13) at 9127 Regional Road 20, with recommendations to be forwarded to future meetings. A presentation on the Legion Villa Development and the Community Improvement Plan’s fee waiver will be discussed. The West Lincoln Fire Department will provide its December 2024 monthly update, and a report on the Music, Market and Park It event will be reviewed. Council will also discuss a budget report and updates on legal counsel and council‑administration relations in closed session.

• Application to amend the zoning bylaw for 7793 Young Street (South Grimsby Gore A, Lot 14 RP 30R2653 etc.)
• Application to extend Temporary Use By‑law (By‑law 2024‑10 – T13) at 9127 Regional Road 20 (File No. 1601‑010‑23)
• Legion Villa Development presentation – Community Improvement Plan fee waiver
• West Lincoln Fire Department December 2024 monthly update
• Music, Market and Park It event assessment report