Sparwood public meetings in 2023
28 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Regular Council Meeting
Council will review the adoption of Cemetery Management and Fees and Charges bylaws. The meeting also includes a discussion on a $146,000 grant for FireSmart program development and a water use permit for 978 Save On Foods.
- Adoption of Cemetery Management Bylaw 1317, 2023
- Adoption of Fees and Charges Bylaw 1322, 2023
- $146,000 Community Resiliency Investment Grant application for FireSmart program
- Water Use Permit WUP2023-001 for 978 Save On Foods
- Teck Resources Ltd. Year in Review presentation
Informal Public Hearing
The District of Sparwood is holding an informal public hearing regarding a Development Variance Permit for 127 Centennial Square. The applicant seeks to reduce the required off-street parking from 15 spaces to 10 spaces to accommodate the conversion of three residential suites into eight one-bedroom units.
- Development Variance Permit (DVP2023-008) for 127 Centennial Square
- Request to decrease required off-street parking from 15 to 10 spaces
- Proposal to convert 3 existing residential suites into 8 one-bedroom suites
- Allocation of 2 parking spaces for daycare drop-off or future commercial use
Public Hearing
The District is considering Bylaws 1320 and 1321 to allow for multi-unit affordable housing. The proposal involves rezoning approximately 1.3 hectares of District-owned land from Institutional and Parks/Recreation to R-3 High Density Residential.
- Bylaw 1321: Amendment to change future land use at 441 Pine Ave to Multi-Family Residential
- Bylaw 1320: Rezoning of 441 Evergreen Crescent from PR and I-1 to R-3 High Density Residential
- Removal of subject lands from the Parks and Natural Areas map in Schedule H
- Addition of subject lands to the Form and Character Development Permit Area
Regular Council Meeting
The Sparwood Council is reviewing multiple bylaws regarding zoning, fees, and cemetery management. The agenda also includes discussions on development permits for 127 Centennial Square and new agreements with the Regional District of East Kootenay.
- Adoption of Zoning Amendment Bylaw 1315, 2023 for RR-1A Zone
- Third reading for 441 Pine Ave Official Community Plan and Zoning Amendment Bylaws
- First, second, and third readings for Fees and Charges Bylaw 1322, 2023
- Development Variance Permit DVP2023-008 to reduce parking spaces at 127 Centennial Square from 15 to 10
- Agreement with Regional District of East Kootenay for building and plumbing inspections
Special Council Meeting
The Committee of the Whole is reviewing the 2024-2028 Draft Capital Plan to provide direction to staff regarding project priorities and funding. The report outlines a five-year plan for infrastructure, equipment, and land development. Council may adjust projects before the final financial plan is presented in March 2024.
- Projected 2024 capital expenditure of $35.6M
- $5.0M for secondary treatment upgrades
- $4.7M for Whiskey Jack projects
- $1.5M for Lions Park/Maple Looping
- $1.2M for land purchase
Socio-Community & Economic Effects Advisory Committee
The SCEEAC committee is reviewing reports from Teck regarding blasting management, noise monitoring results, and the Administration Complex construction progress. The meeting also includes reviews of air permit reports and the approval of the 2024 meeting schedule.
- Blasting and Vibration Management Plan overview
- Administration Complex construction update (approximately 40% complete)
- Noise Monitoring Program results for January 1 – September 30, 2023
- Elkview Operations Air Permit 1807 2023 Q3 Report
- Approval of the 2024 SCEEAC meeting schedule
Regular Council Meeting
Council will discuss 2024 Category 1 grant allocations for community organizations and the adoption of two water use amendment bylaws. The meeting includes a presentation on inclusive housing and a variance request for parking at 127 Centennial Square.
- Adoption of Utility and Solid Waste Management Amendment Bylaw 1318 and Delegation Amendment Bylaw 1319
- Proposed parking variance for 127 Centennial Square to reduce required spaces from 15 to 8
- 2024 grant allocations including $206,738 for Sparwood Public Library and $64,822 for Visitor Information Centre
- Operating grant of $30,000 and Capital Reserve Matching Grant of $15,000 for Sparwood Golf Course
- Grant of $49,980 for Michel Natal Sparwood Heritage Society Director wage
Youth Advisory Commission
The Commission is reviewing the November 2023 Youth Action Sparwood Quarterly Report and proposing a new meeting schedule for 2024. The agenda also includes the adoption of minutes from the September 19, 2023, meeting.
- Approval of the November 2023 Youth Action Sparwood Quarterly Report
- Proposed 2024 meeting schedule for the second Tuesday of February, June, September, and November
- Review of quarterly program expenses, including $1,235.12 for Creative Teen Studio
- Adoption of minutes from the September 19, 2023, meeting
Public Hearing
The District of Sparwood is holding a public hearing regarding Zoning Amendment Bylaw 1315, 2023. The amendment seeks to permit accessory buildings and structures, such as sheds or detached garages, within the Low-Density Resort Residential (RR-1A) Zone.
- Zoning Amendment Bylaw 1315, 2023 for Low-Density Resort Residential
- Proposed maximum accessory building height of 3.66m (12ft)
- Proposed maximum site coverage for accessory buildings at 10%
- Proposed side and rear yard requirements of 1.52m (5ft) for accessory structures
Regular Council Meeting
The Council is considering several bylaw amendments regarding zoning, water use, and delegation. The meeting also includes discussions on leasing property at 367 Pine Avenue to the Sparwood Curling Club and Sparwood Weight Training Club.
- Third reading of Zoning Amendment Bylaw 1315, 2023
- First, second, and third readings for Water Use Amendment Bylaws 1318 and 1319
- Lease agreement for Sparwood Curling Club at 367 Pine Avenue at $2,516.00 per month
- Lease agreement for Sparwood Weight Training Club at 367 Pine Avenue at $1,750.89 per month
- First and second readings for 441 Pine Avenue OCP and Zoning Amendment Bylaws 1320 and 1321
Town Hall Meeting
The Special Meeting of Council includes discussions on the FireSmart Program, Fire Hall #2, and a potential affordable housing project. The agenda also covers updates on wastewater treatment, Centennial Plaza, and Westwood Land Development.
- Potential Affordable Housing Project discussion
- FireSmart Program update
- Fire Hall #2 discussion
- Wastewater Treatment Plant project update
- Westwood Land Development update
Regular Council Meeting
Sparwood Council will discuss and potentially approve several key items including a $735,000 grant application for the Michel Creek Pathway and Highway #43 Crossing project. Other notable topics include a development variance permit for Whiskey Jack Subdivisions and updates on wildfire salvage operations.
- Development Variance Permit DVP2023-011 for Whiskey Jack Subdivisions
- $735,000 grant application for Michel Creek Pathway and Highway #43 Crossing project
- Permissive Tax Exemption Amendment Bylaw 1316, 2023 for adoption
Regular Council Meeting
Sparwood Council will consider first and second readings of a Permissive Tax Exemption Bylaw, a Zoning Amendment Bylaw affecting Whiskey Jack, and a Snow and Ice Control Policy amendment. The meeting also includes a public hearing notice for the zoning bylaw.
- First, second, and third reading of Permissive Tax Exemption Amendment Bylaw 1316, 2023
- First and second reading of Zoning Amendment Bylaw 1315, 2023 for Whiskey Jack neighbourhood
- Approval of Snow and Ice Control Policy amendment
- Development Variance Permit DVP2023-011 for Whiskey Jack Subdivisions
Youth Advisory Commission
The Youth Advisory Commission will review the September 2023 Youth Action Sparwood Quarterly Report. The meeting also includes a discussion led by Chair Dan Hay regarding finding new youth members.
- Approval of the Youth Action Sparwood Quarterly Report for September 2023
- Discussion regarding recruitment of new youth members
- Review of June 20, 2023 meeting minutes
- YAS annual budget update showing $59,206.61 remaining from a $63,000.00 estimate
Special Council Meeting
The Special Meeting of Council includes a discussion on Service Excellence led by Gord McIntosh. The agenda also includes a motion to close the meeting to the public.
- Service Excellence discussion led by Gord McIntosh
- Motion to move into an in-camera session
Socio-Community & Economic Effects Advisory Committee
The Socio-Community & Economic Effects Advisory Committee is reviewing seasonal updates on fugitive dust management at Elkview Operations. The meeting also includes a review of improvements made to Teck's community feedback mechanism.
- Q3 2023 EVO Fugitive Dust Management update including water truck usage and mitigation projects
- Review of Teck's Feedback Mechanism improvements, such as increasing online character limits to 1000
- Update on the Elkview Operations Air Permit 1807 2023 Q2 Report
- Status update on action items from the SCEEAC Coordinator
Regular Council Meeting
The Sparwood Council will consider a development variance permit for a garage at 405 White Birch Crescent. The meeting also includes discussions on community funding allocations and several policy updates during the Committee of the Whole.
- Development Variance Permit DVP2023-004 to decrease side yard setback at 405 White Birch Crescent from 1.52m to 0.91m
- $204.62 in-kind allocation for Community Response Network use of the Leisure Centre Boardroom
- $238.32 funding allocation for the Terry Fox Foundation Sparwood Run at the Leisure Centre Spray Park
- Discussion on Public Works snow policy amendments and service improvements
- Review of Civic Recognition, Community Funding & Support, and Days of Significance policies
Regular Council Meeting
The Sparwood Council is reviewing several items including a new Officers and Officials Bylaw and a Housing Action Plan for grant applications. The meeting also includes discussions on drought response measures from Teck and potential budget amendments for river stabilization.
- Contract with EllisD on Industrial for $689,952.40 plus taxes for Elk River Bank Stabilization
- Proposed $200,000 capital budget amendment for the Elk River Stabilization Project
- Adoption of Officers and Officials Bylaw 1310, 2023
- Approval of Housing Action Plan for the Housing Accelerator Fund Grant Application
- Authorization of land use permit for Teck Resources Ltd. to drill groundwater monitoring wells
Regular Council Meeting
Sparwood Council will discuss and vote on the Officers and Officials Bylaw, appoint representatives to the Elk Valley Seniors Housing Society Board, and negotiate a five-year banking services contract with Royal Bank of Canada.
- Officers and Officials Bylaw 1310 for first, second, and third readings
- Appointments to the Elk Valley Seniors Housing Society Board
- Contract for Banking Services with Royal Bank of Canada for five years
Regular Council Meeting
The Sparwood Council is reviewing a capital budget amendment for the Centennial Street East Sidewalk Project. The agenda also includes an application for a provincial infrastructure planning grant of up to $10,000.
- Centennial Street East Sidewalk Project: $286,463 plus PST via change order to Landform
- Province of BC Infrastructure Planning Grant: application for up to $10,000
- Approval of Business Compensation and Expense Policy 1002-02
- Deferral of sand/salt mixing conveyor to the 2024 capital budget
- Discussion on Fire Hall #2 Renovation and Expansion
Special Council Meeting
The Special Meeting of Council includes a motion to close the meeting to the public. The closed session is intended for discussing a legal update subject to solicitor-client privilege.
- Motion to close meeting to the public under Section 90(1) of the Community Charter
- Legal update regarding solicitor-client privilege
Youth Advisory Commission
The Youth Advisory Commission will meet to approve the June 2023 Quarterly Youth Action Sparwood Report submitted by Jen Hegedus. The meeting also includes the adoption of minutes from the February 21, 2023, meeting.
- Approval of June 2023 Quarterly Youth Action Sparwood Report
- Adoption of February 21, 2023, meeting minutes
- Review of Youth Action Sparwood budget showing $34,762.78 spent to date out of $65,832.52
Regular Council Meeting
Council will vote on the 2022 Statement of Financial Information and the 2022 Annual Municipal Report, both required by provincial law. They will also discuss the Business Compensation and Expense Policy in a Committee of the Whole session, seeking staff direction. The agenda includes routine items like minutes, correspondence, and internal reports, plus a closed session for land and legal matters.
- Approval of 2022 Statement of Financial Information (SOFI) as required by the Financial Information Act
- Approval of 2022 Annual Municipal Report
- Discussion of Business Compensation and Expense Policy in Committee of the Whole
- Invitations to Elkford Wildcat Days Parade (July 1) and Kimberley JulyFest Parade (July 15)
- In-camera session for land disposition and prohibited information under Section 90(1)
Regular Council Meeting
Council will consider adopting two bylaws that rezone the Westwood lands at 1500 Sparwood Heights Drive to allow residential development, including a new R1S zone for smaller single-family lots and R3 zones for multi-family development. The bylaws received readings and a public hearing earlier this year and were approved by the Ministry of Transportation and Infrastructure in May. Council will also decide on a temporary use permit for modular offices, a pool deck tile replacement change order, and other business items.
- Adoption of OCP Amendment Bylaw 1305 and Zoning Amendment Bylaw 1302 for Westwood (1500 Sparwood Heights Drive)
- Temporary Use Permit TUP2023-001 for three modular office complexes at 749 Douglas Fir Road for 2 years
- Pool deck tile replacement change order with Link Builders up to $358,320 plus PST, funded from Growing Communities Fund reserve
- Adoption of Growing Communities Fund Reserve Fund Bylaw 1314, 2023
- Discussion on automated sani-dump station at Sparwood Museum and Town Hall feedback
Socio-Community & Economic Effects Advisory Committee
The Socio-Community & Economic Effects Advisory Committee will hear presentations on the 2023 Livability Report Card, the Baldy Ridge Extension open house, the Administration and Maintenance Complex Phase 2 EAC amendment, fugitive dust management, and the Harmer Dam removal project. They will also receive internal reports on air quality and annual operations from Elkview. The meeting includes routine approval of agenda and minutes.
- Livability Report Card 2023 presentation by Jessica Wheeler
- Baldy Ridge Extension Open House update by Mariah Besplug (Teck)
- Administration and Maintenance Complex Project Phase 2 EAC Amendment application by Scott Dressler (Teck)
- Fugitive Dust Management Q2 presentation by Hannah Mitchell (Teck)
- Harmer Dam Removal Project presentation by Erin Adrian (Teck)
Parcel Tax Review Panel Meeting
The Parcel Tax Review Panel will meet to authenticate the 2023 parcel tax assessment rolls for the Sewer and Water Reserve Replenishment Parcel Tax (Bylaw 1091, 2012) and the Michel Creek Road Water Extension Local Service Area Parcel Tax (Bylaw 1122, 2013). The panel will hear any written complaints submitted before the deadline and then sign the Certificates of Authentication. The agenda includes adoption of the 2022 minutes and a report from the Deputy Director of Finance recommending approval of the rolls as presented.
- Authenticate 2023 parcel tax rolls for Bylaw 1091 (sewer/water) and Bylaw 1122 (Michel Creek Road water extension)
- Michel Creek Road roll lists 24 properties with total annual taxation of $313,649.20
- Sewer/water roll includes 1,754 parcels with $226,266.00 in sewer tax and 1,803 parcels with $90,150.00 in water tax
- Roll changes include subdivisions at 2508 Kestrel Court and consolidations at 1326 Cherrywood Blvd and 400 Evergreen Cres
- Public question period for items on the agenda
Youth Advisory Commission
The Sparwood Youth Advisory Commission is meeting to approve the agenda, adopt the minutes from the November 23, 2022 meeting, and consider the Youth Action Sparwood Quarterly Report for February 2023, which includes program updates, budget details, and upcoming events. The meeting is largely procedural, with the main substantive item being the approval of the quarterly report.
- Approval of Youth Action Sparwood Quarterly Report for February 2023, submitted by Jen Hegedus
- Adoption of minutes from November 23, 2022 meeting
- Budget report shows $65,832.52 in funding for 2022/2023, with $26,101.53 spent to date
- Upcoming events include Winterfest, Sparwood Bakes, and CBT Youth Summit May 12-14, 2023
- No petitions, delegations, or correspondence listed
Socio-Community & Economic Effects Advisory Committee
The Socio-Community & Economic Effects Advisory Committee is meeting to hear presentations from Teck on its feedback mechanism, ambient air quality and human health risk assessment, tailings management, the annual socio-community effects report, and fugitive dust management. The committee will also adopt prior minutes and receive information items including an air quality quarterly report and a livability report card survey. This is an information and discussion meeting, with no decisions on these items expected.
- Teck's feedback mechanism presentation includes Q4 2022 dust feedback summary and seeks committee comments by March 15, 2023
- Human health risk assessment summary reports no short or long-term health impacts from silica or hexavalent chromium exposure
- Teck commits to conformance with Global Industry Standard for Tailings Management
- Elkview Operations fugitive dust management update presentation
- Air Quality Quarterly Report and Livability Report Card Survey received as information items