Sparwood public meetings in 2025
69 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Recreation Facility Advisory Committee
The Recreation Facility Advisory Committee will receive a status update on the Sparwood Recreation & Leisure Centre project. Members will review design concepts and site‑plan options presented by RC Strategies. The discussion will focus on direction for specific concepts such as building location and parking changes.
- Status update on the Sparwood Recreation & Leisure Centre concepts
- Review of design options and site‑plan layouts
- Discussion of parking relocation and expansion needs
- Consideration of building placement north of the existing ice arena
- Input from Stephen Slawuta representing RC Strategies
Regular Council Meeting
The Sparwood Council will review and vote on the first and second readings of Zoning Amendment Bylaw 1359, 2025 for neighbourhood commercial use, including specific amendments. The meeting also includes approval of two policy bylaws, a lease disposition for 156 Spruce Avenue, and endorsement of feedback on Bill M216 – Professional Reliance Act. Additional items will be discussed in a Committee of the Whole, such as road design reviews and council orientation planning.
- First and second reading of Zoning Amendment Bylaw 1359, 2025 with removal of "Services to Buildings and Dwellings" and section 2.c.
- Approval of Training and Business Approval Policy 1005-03
- Approval of Business Compensation and Expense Policy 1002-04
- Lease notice for 156 Spruce Avenue (A Place to Play Daycare) to Danielle Charlebois, valued at $143,993.56 (Feb 1 2026 – Dec 31 2030)
- Council endorsement of feedback on Bill M216 – Professional Reliance Act
Special Council Meeting
Council will consider adopting Utility and Solid Waste Management Amendment Bylaw 1358, 2025, which updates solid waste collection rates to include curbside recycling starting January 2026, with a 5% increase for 2026 and annual 5% increases thereafter. The amendment also establishes new Schedule C rates for various service categories. In the Committee of the Whole, staff will present the 2026‑2030 Draft Capital Plan, seeking direction on project priorities and funding for a projected $36.8 million capital budget in 2026.
- Adopt Utility and Solid Waste Management Amendment Bylaw 1358, 2025 (rate changes for solid waste, curbside recycling)
- Solid waste collection rates increase 5% in 2026 and 5% annually after 2027
- New Schedule “C” rates (e.g., $107.17 per collection for 2026)
- Committee of the Whole to review 2026‑2030 Draft Capital Plan ($36.8 million projected capital costs for 2026)
- Discussion of funding sources and possible use of Capital Works Reserve for unfunded projects
Regular Council Meeting
The District of Sparwood is deciding on 2026 Category 1 grant allocations for various community organizations and the adoption of a new Recreation Fees and Charges Bylaw. Council will also discuss training policies and the Elk Valley Access Pass memorandum of understanding.
- Adoption of Recreation Fees and Charges Bylaw 1356, 2025
- First, second, and third reading of Utility and Solid Waste Management Amendment Bylaw 1358, 2025
- 2026 Category 1 grants including $206,732 for Sparwood Public Library and $66,120 for Sparwood Visitor Information Centre
- Proposed $846 in-kind support for Sparwood Food Bank for the 2025 CPKC Holiday Train
- Delegation from Living Lakes Canada requesting support for a local watershed board
Socio-Community & Economic Effects Advisory Committee
The Socio-Community & Economic Effects Advisory Committee will first approve the amended agenda and adopt minutes from its September and October 2025 meetings. It will then consider a series of reports, including updates on the Administration and Maintenance Complex, air and dust conditions, the Clean Vehicles initiative, the Noise Management Plan, and the Visual Quality Management Plan. A key decision will be whether to adopt the proposed 2026 meeting calendar. The meeting will conclude with announcements, a public question period, and adjournment.
- 2026 meeting schedule proposal – report from Sarah Thomas
- Administration and Maintenance Complex update – report from Greg Ross
- Air & Dust report – report from Quinn Koentges
- Clean Vehicles in the Community Initiative update – report from Justin Paterson
- Noise Management Plan report – report from Greg Ross
Recreation Facility Advisory Committee
The Recreation Facility Advisory Committee will receive a status update and review design concepts for expanding the Sparwood Leisure Centre. Members will discuss medium‑scale and large‑scale flexi‑hall options, as well as a new connection to the existing building. The discussion will also cover parking relocation and the need for additional stalls. The presentation will be led by Stephen Slawuta and Sabrina Hoeck of RC Strategies.
- Review of medium‑scale flexi‑hall addition to the Leisure Centre
- Review of large‑scale flexi‑hall addition to the Leisure Centre
- Review of a new connection design for a small or medium flexi‑hall with the existing facility
- Discussion of relocating existing parking (loss of 50 stalls + 2 ACC stalls) and adding 70‑90 new stalls
- Presentation by Stephen Slawuta and Sabrina Hoeck (RC Strategies) on design options
Public Hearing
The District of Sparwood is holding a public hearing on Official Community Plan Amendment Bylaw 1357, 2025, which updates the OCP to incorporate the 2024 Interim Housing Needs Report and meet provincial housing data requirements. The hearing allows the public and School District 5 to submit comments; no submissions have been received. Council will consider the bylaw for a third reading and adoption at the regular meeting on November 18, 2025.
- Official Community Plan Amendment Bylaw 1357, 2025 (amends OCP Bylaw 1165, 2015)
- Incorporates housing targets of 237 units in 5 years and 747 units in 20 years from the 2024 Interim Housing Needs Report
- Adds Schedule N: Housing Capacity Map showing development potential under current zoning
- Updates vision year from 2035 to 2045 and inserts Indigenous group names into the plan
- No financial impact; the amendment makes no changes to zoning or the district’s financial plan
Regular Council Meeting
The Sparwood Council will consider a third reading and adoption of Official Community Plan Amendment Bylaw 1357, 2025, updating the plan to include the 2024 Interim Housing Needs Report. The meeting also includes an appointment of an Acting Mayor for July‑October 2026, approval of the 2026 council meeting schedule with two cancellations, and a Committee of the Whole discussion on the 2026‑2030 Financial Plan policies. A resident will present a petition on water rates for agricultural use.
- Official Community Plan Amendment Bylaw 1357, 2025 – third reading and adoption
- Appointment of a Councillor as Acting Mayor from July 2026 to October 2026
- Approval of 2026 Council meeting schedule and cancellation of Jan 6 2026 and Sep 15 2026 meetings
- Committee of the Whole to review 2026‑2030 Financial Plan revenue policies and development guidelines
- Petition on water rates for agricultural use in the Utility and Solid Waste Management Bylaw
Youth Advisory Commission
The Youth Advisory Commission will meet to discuss and potentially approve the November 2025 Quarterly Youth Action Sparwood Report. The report details recent youth programming, new facility space arrangements, and current budget expenditures.
- Approval of the November 2025 Quarterly Youth Action Sparwood Report
- Report on programs including an Indigenous Beading Workshop and floral arts workshops
- Update on program spaces at Sparwood Leisure Centre Hall, the Curling Club, and the Sparwood Chamber ($20 per booking)
- Review of YAS Annual Budget with a $60,000 CBT Annual Grant
- Budget report showing $6,830.00 in actual expenses against a $63,000.00 total budget
Informal Public Hearing
The District of Sparwood will hold an informal public hearing on November 4, 2025 to consider a Development Variance Permit application (DVP2025-008) for 137 Spruce Avenue. The application seeks to reduce the required side-yard setback from 1.52 m to 0.91 m for an accessory storage shed that was built without a building permit. No public feedback has been received as of the hearing, but any comments submitted by 4:00 p.m. on November 4 will be presented to Council. Council will make a decision on the variance at its regular meeting following the hearing.
- Development Variance Permit (DVP2025-008) to reduce side-yard setback from 1.52 m to 0.91 m for an accessory storage shed at 137 Spruce Avenue
- Informal public hearing scheduled for 6:00 p.m., November 4, 2025 at Council Chambers, 136 Spruce Avenue
- No public submissions received to date; submissions accepted until 4:00 p.m. on November 4
- Council will consider the variance at the regular council meeting after the hearing
- Application reviewed by Building Official and Fire Services with no concerns noted
Regular Council Meeting
The Sparwood Council will adopt the Upper Elk Valley Fire Protection Service Area Amendment Bylaw 1352, 2025. It will also issue Development Variance Permit DVP2025-008 to reduce side‑yard setbacks for an accessory building at 137 Spruce Avenue. Additional items include a Finance and Information Technology update, a review of the October town‑hall meeting, and a review of the Council Remuneration Bylaw.
- Adopt Upper Elk Valley Fire Protection Service Area Amendment Bylaw 1352, 2025
- Approve Development Variance Permit DVP2025-008 to decrease side‑yard setbacks at 137 Spruce Avenue
- Finance and Information Technology: Organizational Excellence Update
- Fall 2025 Town Hall Meeting Review – provide staff feedback
- Council Remuneration Bylaw Review – staff direction on remuneration, benefits, and pension plans
Special Council Meeting
The District of Sparwood is holding a special meeting to receive a legal opinion. The council intends to close the meeting to the public for this discussion under Section 90(1) of the Community Charter.
- Discussion of legal opinion subject to solicitor-client privilege
Special Council Meeting
The Sparwood Council will hold a Town Hall discussion covering a range of items including completed priorities, a hot tub project, FireSmart program progress, development cost charges, curbside recycling, the FoodCycler pilot program, recreation facility advisory updates, UCBM updates, youth programming, and river access. No formal decisions are listed on the agenda; the meeting is set for discussion and public input. The agenda also includes standard items such as call to order, agenda approval, a question period, and adjournment.
- Hot Tub discussion
- FireSmart Program progress update
- Development Cost Charges review
- Curbside Recycling discussion
- FoodCycler Pilot Program update
Regular Council Meeting
Council will discuss updating the Official Community Plan to meet provincial housing demand requirements. The meeting also includes reviews of recreation fees, fire protection service areas, and a development variance for 137 Spruce Avenue.
- Official Community Plan Amendment Bylaw 1357, 2025 for first and second reading
- Recreation Fees and Charges Bylaw 1356, 2025 second and third reading
- Upper Elk Valley Fire Protection Service Area Amendment Bylaw 1352, 2025
- Development Variance Permit DVP2025-008 for 137 Spruce Avenue to decrease side yard setbacks
- Socio-Community and Economic Effects Management Plan (SCEEMP) 3-Year Update
Recreation Facility Advisory Committee
The Recreation Facility Advisory Committee will review public feedback gathered through the RFAC web survey. Members will discuss three short‑list options: a smaller‑scale flexi‑hall, a medium‑scale flexi‑hall, and a connection to the existing leisure centre. The committee will seek direction to move forward with cost analysis and additional concept design for these options.
- Review of RFAC public‑survey feedback
- Presentation of three short‑list expansion options (smaller‑scale flexi‑hall, medium‑scale flexi‑hall, connection to existing facility)
- Discussion led by Stephen Slawuta of RC Strategies
- Decision to proceed with costing and concept design for the three options
Special Socio-Community & Economic Effects Advisory Committee
The Special Socio-Community & Economic Effects Advisory Committee will consider the three‑year update to the Socio‑Community and Economic Effects Management Plan and vote on recommending that Council endorse the updated plan at the October 21, 2025 Council meeting. A report will be presented by Greg Ross, Manager Environment, Elkview Operations, Elk Valley Resources. The meeting also includes routine items such as calling the meeting to order, approving the agenda, member announcements, and a public question period.
- Vote on recommended updates to the Socio‑Community and Economic Effects Management Plan (SCEEMP) 3‑year update
- Report presentation by Greg Ross, Manager Environment, Elkview Operations, Elk Valley Resources
- Recommendation for Council to endorse the updated SCEEMP at the October 21, 2025 Council meeting
- Approval of agenda as presented
- Public question period for media and residents
Informal Public Hearing
The District of Sparwood is holding an informal public hearing to gather feedback on Development Variance Permit DVP2025-006, which seeks to amend Sign Bylaw 839, 2001 to permit two third‑party signs in the Sparwood Resort Residential zone and increase the maximum freestanding sign area from 2.97 m² to 6.5 m². Council will consider the variance at the regular council meeting that follows this hearing.
- DVP2025-006 application to allow a 7'x10' sign at 1601 Sparwood Heights Drive and a 4'x8' sign at 2000 Resort Centre Boulevard
- Proposed increase of allowable sign size from 2.97 m² (21 ft²) to 6.5 m² (70 ft²) under Sign Bylaw 839
- One email of opposition received, citing visual disruption and excessive size
- Application would add the Sparwood Resort Residential (S‑RR) zone to the list of zones permitted for signs
- Council will decide on the variance at the next regular council meeting after the hearing
Regular Council Meeting
Sparwood Council will consider approving a grant application for up to $7 million for a wastewater treatment plant and discuss housing targets in the Official Community Plan. The meeting will also include public presentations on a new daycare and campground road paving.
- Grant application for up to $7 million for Wastewater Treatment Plant
- Official Community Plan amendments for 20-year housing targets
- Recreation Fees and Charges Bylaw 1356, 2025 for first reading
- Development Variance Permit for signs in Sparwood Resort Residential
- Joint Use Agreement with School District #5
Recreation Facility Advisory Committee
The Recreation Facility Advisory Committee will review a range of investment options for the Sparwood Leisure Centre. A presentation led by Stephen Slawuta of RC Strategies will show reference projects and cost estimates, and outline five facility‑option categories. The committee aims to identify a short‑list of three options for further cost analysis.
- Discussion of Facility Options and Approaches led by Stephen Slawuta (RC Strategies)
- Reference case studies presented with costs: Oliver Arena $3.8 M, Town of Devon expansion $14.9 M, Lac La Biche Aquatic Centre $46 M, Edson & District $86.77 M, Prince George Aquatic Centre $32 M
- Investment level matrix showing cost categories for essential upgrades to large expansions
- Sparwood Leisure Centre existing building area 80,000 ft² with replacement value $80‑$114 M
- Large Expansion options illustrated for North and South sections of the centre
Regular Council Meeting
The council will vote on authorizing staff to issue a notice to consider Development Variance Permit DVP2025-006, which would vary the District's Sign Bylaw 839 to allow a larger third‑party sign and two signs in the Sparwood Resort Residential zone. The Committee of the Whole will review proposed amendments to Traffic, Parking and Highways Regulation Bylaw No. 472,1987 and provide feedback on the Fall 2025 Town Hall meeting report. A FoodCycler Program Proposal report will also be presented for staff direction.
- Development Variance Permit DVP2025-006 – variance of Sign Bylaw 839 for larger third‑party sign and two signs in Sparwood Resort Residential zone
- Review of Traffic, Parking and Highways Regulation Bylaw No. 472,1987 in Committee of the Whole
- Fall 2025 Town Hall Meeting report – staff direction requested
- FoodCycler Program Proposal report from Manager of Corporate Services
- Bylaw Enforcement Month End Report – August 2025
Socio-Community & Economic Effects Advisory Committee
The Socio-Community & Economic Effects Advisory Committee is reviewing reports from Elk Valley Resources regarding the Baldy Ridge Extension and various management plans. The body is discussing updates to fugitive dust, noise monitoring, and the house washing program for residents.
- Baldy Ridge Extension Open House overview
- Fugitive Dust Update including a plan submission due September 24, 2025
- House Washing Program overview for residents affected by coal dust
- Noise Monitoring Update
- Socio-Community and Economic Effect Management Plan three-year update
Youth Advisory Commission
The Youth Advisory Commission will meet on September 9, 2025 at Sparwood Secondary School, Room 117. Members will provide updates, led by Youth Action Coordinator Jen Hegedus. The commission will consider and vote on the September 2025 Youth Action Sparwood Quarterly Report, which outlines program plans and a $63,000 budget funded by a $60,000 CBT grant and $3,000 in‑kind space rentals.
- Youth Advisory Commission member updates, discussion led by Jen Hegedus
- Review and approve the September 2025 Youth Action Sparwood Quarterly Report
- Report details an annual budget of $63,000 (CBT grant $60,000, in‑kind space rentals $3,000)
Regular Council Meeting
The Sparwood Council will review a report recommending Engine 1447 be kept as a reserve unit that can be deployed for BC Wildfire requests or rented to other agencies. Council will also consider approval of Business Compensation and Expense Policy 1002-03 and will seek direction on the Zoning and Parking Survey results. A motion will move the meeting into Committee of the Whole to discuss these items before adjourning.
- Engine 1447 use report – recommendation to approve the engine as a reserve unit
- Business Compensation and Expense Policy 1002-03 – recommendation for approval
- Zoning and Parking Survey report – request for staff direction on survey findings
- Motion to go into Committee of the Whole to discuss agenda items
- Motion to close Committee of the Whole and adjourn the meeting
Recreation Facility Advisory Committee
The Recreation Facility Advisory Committee will review survey results and prioritize potential facility upgrades or new amenities for the Sparwood Multi-Purpose Facility Exploration Study.
- Discussion on Community Fundraising Initiatives
- Review of Resident Survey Findings
- Prioritization exercise for facility options
- Status update on the Exploration Study
Informal Public Hearing
The District of Sparwood will hold an informal public hearing to consider a development variance permit for the Lodgepole Mobile Home Park. The permit would legalize the current layout of the park, which currently does not meet several zoning standards.
- Public hearing for Development Variance Permit DVP2025-004 at 9555 Highway 43
- Staff report recommends approving variances for space widths and buffer areas
- No public feedback has been received as of the report date
- Hearing scheduled for Tuesday, August 19, 2025 at 6:00 PM
- Council Chambers, Municipal Office, 136 Spruce Avenue
Regular Council Meeting
The Sparwood Council will consider three main approvals: a development variance permit for 9555 Highway 43, an amendment to the Upper Elk Valley Fire Protection Service agreement, and a $260,000 contract to replace the Curling Rink roof. Two items will be sent to a Committee of the Whole for staff direction on the Animal Control Bylaw and the Recreation Fees and Charges Bylaw.
- Development Variance Permit DVP2025-004 for 9555 Highway 43 (Mobile Home Parks Bylaw 288 amendment)
- Upper Elk Valley Fire Protection Service agreement amendment to continue service through Dec 31 2025
- Curling Rink roof replacement contract with Western Roofing Master Roofers for $260,000 plus taxes
- Animal Control Bylaw review – Committee of the Whole to provide staff direction
- Recreation Fees and Charges Bylaw review – Committee of the Whole to provide staff direction
Informal Public Hearing
The District of Sparwood will hold an informal public hearing to consider a Temporary Use Permit for a site superintendent to camp in a recreational vehicle at 441 Pine Avenue during construction of the Timbers 2 project. The permit would allow the Elk Valley Family Society to use the trailer for approximately 17 months, ending by January 2027 or project completion. No public feedback has been received prior to the hearing.
- Temporary Use Permit for 441 Pine Avenue (TUP2025-002)
- Site superintendent to camp in recreational vehicle during construction
- Public hearing for construction camp permit
- Elk Valley Family Society applying for permit
- Project to be completed by January 2027
Regular Council Meeting
The council will consider several items, including a temporary use permit for 441 Pine Avenue to support construction of the Timbers 2 Affordable Housing Project. It will also vote on a lease for the Visitor Information Centre at 141A Aspen Drive for $10 per year, an amendment to the waste‑management contract to add curbside recycling at $250.56 per household per year for five years, a development variance permit for 9555 Highway 43, and adoption of the Gifts, Awards, and Promotional Items Policy.
- Temporary Use Permit TUP2025-002 for 441 Pine Avenue (camping trailer for Timbers 2 Affordable Housing project until Jan 31 2027)
- Lease of Visitor Information Centre at 141A Aspen Drive for five years ($10 per year)
- Amended Waste Management contract adding curbside recycling at $250.56 per household per year for a 5‑year term
- Development Variance Permit DVP2025-004 for 9555 Highway 43 to vary Mobile Home Parks Bylaw
- Adoption of Gifts, Awards, and Promotional Items Policy 1001-03
Special Council Meeting
The District of Sparwood will hold a special meeting to receive legal advice. The meeting is scheduled to be closed to the public under Section 90(1)(i).
- In-camera session for legal advice
Special Council Meeting
Council will consider authorizing a contract with Industra Construction Corp. for $17,553,794.01 to construct secondary treatment plant upgrades at the Sparwood Wastewater Treatment Plant. The meeting will also include a motion to close proceedings to the public to discuss preliminary service negotiations.
- Authorize contract with Industra Construction Corp. for $17,553,794.01
- Consider Indemnification Bylaw 1355, 2025
- Motion to close meeting to the public
- Discuss preliminary service negotiations
Recreation Facility Advisory Committee
The Recreation Facility Advisory Committee will receive a verbal report from the Director of Community Services on a vacant seat. It will also review the latest community engagement findings and outline next steps for the multi‑purpose facility study. No decisions on rezoning, contracts, or fees are on the agenda.
- Council Decision – Vacant Seat (verbal report from Director of Community Services)
- Community Engagement Update and Next Steps (discussion led by Stephen Slawuta, RC Strategies)
Informal Public Hearing
The District of Sparwood will hold an informal public hearing on July 15, 2025 to gather public input on a Temporary Use Permit application (TUP2025-001) submitted by Elk Valley Resources for six modular structures at 704 Michel Creek Road. After the hearing, Council will decide whether to issue a new permit that would allow the structures to remain until December 31, 2027, although a prior council vote set the expiry to December 31, 2026. No public comments have been received as of the hearing date.
- Temporary Use Permit application TUP2025-001 for six modular structures at 704 Michel Creek Road
- Applicant requests a term ending December 31, 2027; Council previously set expiry to December 31, 2026
- No public feedback received up to 4:00 pm on July 15, 2025
- Ministry of Transportation and Transit confirmed no impact on its interests (July 7, 2025)
- Council will consider issuing the permit after the informal public hearing
Regular Council Meeting
The Sparwood Council will consider several items, including readings of Indemnification Bylaw 1355, 2025, and approval of the Credit Card Policy 3000-04. It will decide whether to issue a temporary use permit (TUP2025-001) for six temporary buildings at 704 Michel Creek Road until December 31, 2026, and a second temporary use permit (TUP2025-002) for a recreational vehicle at 441 Pine Avenue until January 31, 2027. The council will also direct staff on the Visitor Information Centre lease agreement for 2025‑2030 and appoint Jaclyn Miller as a signing authority with the Royal Bank of Canada.
- Indemnification Bylaw 1355, 2025 – first, second, and third reading
- Temporary Use Permit TUP2025-001 – allow 6 temporary buildings at 704 Michel Creek Road until Dec 31, 2026
- Visitor Information Centre Lease Agreement 2025‑2030 – decision to keep lease as presented
- Temporary Use Permit TUP2025-002 – allow one RV/trailer at 441 Pine Avenue until Jan 31, 2027
- Credit Card Policy 3000-04 – approval as presented
Regular Council Meeting
The Sparwood Council will adopt the Officers and Officials Bylaw 1354, 2025 and authorize a temporary use permit for six temporary buildings at 704 Michel Creek Road through December 31 2026. It will receive a report and adopt the Wastewater Treatment Plant Loan Authorization Borrowing Bylaw 1342, 2025, and approve a grant application to the UBCM Strategic Priorities Fund for up to $7 million toward the wastewater plant. The council will also approve a $109,168 municipal insurance renewal for the 2025‑2026 term.
- Adopt Officers and Officials Bylaw 1354, 2025
- Authorize Temporary Use Permit TUP2025-001 for six temporary buildings at 704 Michel Creek Road until 31 Dec 2026
- Adopt Wastewater Treatment Plant Loan Authorization Borrowing Bylaw 1342, 2025
- Approve UBCM Strategic Priorities Fund grant application for up to $7 million for the wastewater treatment plant
- Approve municipal insurance renewal with Municipal Insurance Association for $109,168 (term 9 Apr 2025‑9 Apr 2026)
Special Council Meeting
The council will receive updates on the district's top five strategic priorities, including the wastewater treatment plant and fire hall #2. They will also hear about the Lions Park water looping project, a community services project update, and resolutions from the Association of Kootenay and Boundary Local Governments. Additional reports will be presented by the Recreation Facility, Youth, and Socio‑Community and Economic Effects advisory committees.
- Top 5 Strategic Priorities Update – wastewater treatment plant, fire hall #2, recreation facility options, food waste composting, staffing strategy
- Lions Park Water Looping Project
- Community Services Project Update
- Resolutions from the Association of Kootenay and Boundary Local Governments (AKBLG)
- Reports from Recreation Facility, Youth, and Socio‑Community and Economic Effects advisory committees
Youth Advisory Commission
The Sparwood Youth Advisory Commission will discuss member updates and Columbia Basin Trust funding, both led by Director Jenna Jensen. The commission will also consider and vote on the Youth Action Sparwood Quarterly Report for June 2025, prepared by Youth Action Coordinator Jen Hegedus. The agenda includes standard procedural items such as approval of the agenda and adoption of minutes.
- Youth Advisory Commission Member Updates – discussion led by Jenna Jensen, Director of Community Services
- Columbia Basin Trust Funding – discussion led by Jenna Jensen, Director of Community Services
- Approval of Youth Action Sparwood Quarterly Report (June 2025) submitted by Jen Hegedus
Regular Council Meeting
The Sparwood Council will adopt minutes from previous meetings, give first, second and third readings to Officers and Officials Bylaw 1354, hear a community services update, consider a funding request for the Sparwood Mixed Slow Pitch League, and vote on the 2024 Statement of Financial Information. A petition supporting a taxi service will also be presented.
- Officers and Officials Bylaw 1354 – first, second and third reading
- Community Services – Organizational Excellence Update
- Community Funding and Support Request – Sparwood Mixed Slow Pitch League
- 2024 Statement of Financial Information – approval recommendation
- Petition: taxi service letter of support from Arshdeep Syan
Informal Public Hearing
An informal public hearing will be held on May 20, 2025 to review Development Variance Permit DVP2025-003 for 408 Willow Place. The application seeks to alter Zoning Bylaw 264 to allow a detached garage with increased site coverage and reduced setbacks. No public feedback has been received, and the council will decide on the permit at its regular meeting later that day.
- Increase accessory building site coverage from 10% to 12.66%
- Reduce side and rear yard setbacks from 1.52 m to 0.91 m for a 28'x34' garage
- Increase allowable eave projection into yard setback from 0.45 m to 0.6 m
- Condition requiring removal of the existing accessory building on the northwest corner
- Council will consider the variance permit at the regular council meeting on May 20, 2025
Special Council Meeting
Council will discuss a draft study from RC Strategies regarding the review of recreation fees and charges. The body is deciding whether to receive the draft study as presented or request amendments before seeking community feedback.
- Recreation Fees and Charges Review - Draft Study
- Review of Recreation Fees and Charges Bylaw 1231 (2018)
Regular Council Meeting
Sparwood Council will discuss a development variance permit for 408 Willow Place, a subdivision at 441 Pine Avenue, and the Elk Valley Accessibility Plan. The meeting also includes a Committee of the Whole to discuss a zoning bylaw engagement strategy and a closed session regarding land disposition.
- Development Variance Permit for 408 Willow Place
- Subdivision and lease of 441 Pine Avenue
- Elk Valley Accessibility Plan
- Zoning and Parking Bylaw engagement strategy
- Closed meeting regarding land disposition
Recreation Facility Advisory Committee
The Recreation Facility Advisory Committee will review engagement tools, group interviews, and next steps, led by Stephen Slawuta of RC Strategies. The committee will also discuss an attendance commitment for events and discussion sessions, led by the Director of Community Services. No formal decisions are listed on the agenda.
- Review of engagement tools, group interviews, and next steps (discussion led by Stephen Slawuta, RC Strategies)
- RFAC attendance commitment for events and discussion sessions (discussion led by the Director of Community Services)
Socio-Community & Economic Effects Advisory Committee
The Socio-Community & Economic Effects Advisory Committee will receive updates on air quality, dust management, and community outreach. The meeting includes reports on the Baldy Ridge Extension and a three-year update to the Socio-Community Economic Effects Management Plan.
- Air Quality and Fugitive Dust Management Update from Elk Valley Resources
- Baldy Ridge Extension Open House report
- Socio-Community Economic Effects Management Plan Three Year Update
- Livability Report Card Update
- Community Outreach and Accessibility report
Informal Public Hearing
Council will hold an informal public hearing to receive feedback on a development variance permit application for a detached garage. The applicant is seeking to exceed standard zoning limits for building height and site coverage. A final decision will be considered at the regular Council meeting on May 6, 2025.
- Request to increase accessory building site coverage from 10% to 15.6%
- Request to increase maximum accessory building height from 3.66m to 4.09m
- Proposed construction of a detached garage at 1302 Wildwood Drive
- Review of application DVP2025-001 under Zoning Bylaw 264, 1981
Regular Council Meeting
Council will adopt the 2025‑2029 Financial Plan (Bylaw 1350) and the 2025 Tax Rates (Bylaw 1351). The meeting also includes a reconsideration of Resolution 25‑77 on Columbia Basin Trust grant allocations, a decision to deny a $3,000 cash donation request to the Parkinson Society of British Columbia, and reviews of several development variance and land‑use permits. Additional items are a licence of occupation for a sign on Sparwood Heights Drive and a mobile‑home‑park permit for Spardell Mobile Home Park at 100 Industrial Road #1.
- Adopt Financial Plan (2025‑2029) Bylaw 1350, 2025
- Adopt Tax Rates Bylaw 1351, 2025
- Deny $3,000 cash donation request to Parkinson Society of British Columbia
- Issue Development Variance Permit DVP2025‑001 for 1302 Wildwood Drive to increase accessory building site coverage and height
- Authorize notice for Development Variance Permit DVP2025‑003 for 408 Willow Place to increase site coverage and reduce side/rear yard setbacks
Special Council Meeting
At the special council meeting on April 29, 2025, the District of Sparwood will consider the Financial Plan (2025‑2029) Bylaw 1350 and the Tax Rates Bylaw 1351. Staff recommend giving each bylaw its first, second and third readings so they can be adopted by the May 15 deadline. The bylaws formalize the five‑year budget, capital projects and property tax rates required by the Community Charter.
- First, second and third readings of Financial Plan (2025‑2029) Bylaw 1350
- First, second and third readings of Tax Rates Bylaw 1351 for 2025
- Security system upgrade moved to completion in 2025, funded by remaining COVID funding
- $100,000 carry‑forward for furnishings at Centennial Plaza included in the capital plan
- $158,267 Housing Initiative grant recognized as revenue, covering 2025 expenses
Recreation Facility Advisory Committee
The Recreation Facility Advisory Committee is planning a community engagement event, including identifying groups and drafting postcard content. The committee is also considering whether to recommend that Council leave a vacant seat on the committee unfilled following a member's resignation.
- Recommendation to Council regarding whether to fill a vacant committee seat
- Discussion of community engagement options and event planning
- Review of community group identification and schedules
- Review of draft postcard content for community engagement
Special Council Meeting
The Sparwood Council will consider a motion to close the remainder of the meeting to the public so it can discuss municipal objectives and progress reports required for the annual municipal report under Section 90(1)(l) of the Community Charter. The agenda will also be approved as presented, and the meeting will be called to order and adjourned by Mayor Wilks.
- Motion to close the meeting to the public for Section 90(1)(l) annual report discussions
- Approval of the agenda as presented
- Call to order by Mayor Wilks
- Adjournment by Mayor Wilks
Regular Council Meeting
At the regular council meeting on April 15, 2025, the District of Sparwood will consider the adoption of Zoning Amendment Bylaw 1347, 2025 for 620 Douglas Fir Road. The council will also accept the 2024 draft financial statements prepared by BDO Canada LLP. Additional items include allocation of Columbia Basin Trust Resident Directed Grants to multiple community groups, a proposed 5‑year lease of the Visitor Information Centre at 141A Aspen Drive for $10 per year, and approval of a 92‑month lease for business signs along Highway 3 valued at $41,297.07.
- Adopt Zoning Amendment Bylaw 1347, 2025 for 620 Douglas Fir Road (zoning change).
- Accept 2024 Draft Financial Statements from BDO Canada LLP.
- Approve Columbia Basin Trust Resident Directed Grants to community groups, with individual amounts ranging from $300.00 to $9,935.88.
- Direct staff to post notice of a 5‑year lease of the Visitor Information Centre at 141A Aspen Drive to the Sparwood and District Chamber of Commerce for $10 per year.
- Authorize a 92‑month lease for business signs along Highway 3 to the Sparwood and District Chamber of Commerce valued at $41,297.07.
Special Council Meeting
Mayor Wilks will introduce the Columbia Basin Trust Resident Directed (ReDi) Grants and a representative from the Trust will discuss the program. Council members will consider individual funding requests submitted by local non‑profit and community organizations. The meeting includes a question period for public input before adjournment.
- Sparwood Golf Club requesting $16,000
- Sparwood Minor Ball Association requesting $15,900
- Sparwood Secondary School PAC requesting $10,000
- Tourism Fernie Society requesting $10,000
- Little Mittens Animal Rescue Association requesting $4,106.28
Parcel Tax Review Panel Meeting
The Parcel Tax Review Panel will consider the Director of Finance’s report on the 2025 parcel tax assessment roll. The panel is asked to authenticate the roll and sign the Certificate of Authentication for Sewer and Water Reserve Replenishment (Bylaw 1091, 2012) and for Michel Creek Road Water Extension (Bylaw 1122, 2013). The roll includes 22 net additions from the Westwood development and a total valuation of $4,999,999.99, generating $313,649.20 in annual tax revenue. If any valid appeals are received, the panel may direct staff to amend the roll before authentication.
- Authenticate the 2025 parcel tax assessment roll
- Sign Certificate of Authentication for Bylaw 1091 (Sewer and Water Reserve Replenishment)
- Sign Certificate of Authentication for Bylaw 1122 (Michel Creek Road Water Extension)
- Roll reflects 22 net additions from Westwood development
- Parcel tax notices published March 20 and 27 2025 in the Free Press
Regular Council Meeting
Council will consider several reports and motions, including adoption of a street‑naming amendment, renewal of a temporary use permit for 749 Douglas Fir Road, and approval of a $1,135,520.50 contract with Speers Construction for Lions Park water looping. The council will also decide on a $3,000 community funding request, a personal recording devices policy, and a building scheme design for 1243 Sycamore Road.
- Adopt Street Naming Amendment Bylaw 1349, 2025
- Renew Temporary Use Permit TUP2023-001 for 749 Douglas Fir Road until June 6, 2027
- Deny $3,000 community funding request for Sparwood Secondary School Class of 2000 reunion
- Approve Personal Recording Devices Policy 1046-01
- Approve Lions Park Water Looping contract with Speers Construction for $1,135,520.50
Recreation Facility Advisory Committee
The Recreation Facility Advisory Committee will discuss a draft Communication & Engagement Plan for the Multi-Purpose Facility Exploration Study. The plan outlines methods for gathering resident input on potential facility upgrades or new developments.
- Review and discussion of Communication & Engagement Plan
- Stephen Slawuta from RC Strategies to lead discussion
- Multi-Purpose Facility Exploration Study engagement plan
- RC Strategies and FaulknerBrowns Architects retained for study
- Meeting at Council Chambers, 136 Spruce Avenue
Public Hearing
The District of Sparwood will hold a public hearing on Zoning Amendment Bylaw 1347, 2025, which seeks to change the zoning of 620 Douglas Fir Road from Highway Commercial (C‑2) to Light Industrial (M‑1). The application was submitted by East Kootenay Pilot Service Ltd. and no public feedback had been received by the 4:00 pm deadline on March 18, 2025. Staff recommend supporting the rezoning and the bylaw will be considered for a third reading at the regular council meeting.
- Zoning Amendment Bylaw 1347, 2025 to rezone 620 Douglas Fir Road to M‑1 Light Industrial
- Application submitted by East Kootenay Pilot Service Ltd.
- Public hearing notices published in the Free Press on March 6 and March 13, 2025
- No public feedback received as of 4:00 pm on March 18, 2025
- Staff recommendation to support the rezoning
Regular Council Meeting
The Sparwood Council will consider several zoning bylaw actions, including adoption of Zoning Amendment Bylaw 1343 and third reading of Bylaw 1347, as well as readings of a street‑naming amendment. Staff will recommend a 92‑month lease of Highway 3 business signs to the Sparwood and District Chamber of Commerce valued at $41,297.07. The council will also be asked to authorize a contract with Speers Construction Inc. to perform Lions Park water‑looping work for $1,135,520.50 plus taxes.
- Adopt Zoning Amendment Bylaw 1343, 2025 (R3 minimum lot area)
- Third reading of Zoning Amendment Bylaw 1347, 2025 (620 Douglas Fir Road)
- First‑through‑third reading of Street Naming Amendment Bylaw 1349, 2025
- Approve 92‑month lease of Highway 3 business signs to Chamber of Commerce for $41,297.07
- Authorize $1,135,520.50 contract with Speers Construction Inc. for Lions Park water‑looping
Regular Council Meeting
Council will review the 2025-2029 Draft Financial Plan and the 2025 Capital Plan for spending. The meeting includes a decision on a parcel tax amendment to fund wastewater treatment plant debt servicing and a request for community funding from the Elk Valley Thrift Shop Society.
- Adoption of Sewer and Water Reserve Replenishment Parcel Tax Amendment Bylaw 1348, 2025
- Approval of 2025 Capital Plan for spending
- Community funding request from Elk Valley Thrift Shop Society
- Parking enforcement request from Richard Bell (Game On: Indoor Playground, Bowling & Rec Room LTD)
- Appointment of Caitlin Ceal as signing authority for RBC, Steller Vista Credit Union, and Municipal Finance Authority of BC
Recreation Facility Advisory Committee
The Recreation Facility Advisory Committee will review a consultant's scope of work and fees to determine cost savings for the 2025 facility planning budget. The committee is also reviewing the previous work of a dissolved committee regarding a multi-purpose facility.
- Review RC Strategies scope of work and fees
- Review previous work of Multi-purpose Facility Development Advisory Committee
- Council allocated $70,000 for RFAC support in 2025 budget
- Consultant support budget breakdown: $60,000 for consultants, $10,000 for engagement
- Previous committee recommended rigid-frame facility adjacent to arena with max cost of $20 million
Public Hearing
The District of Sparwood is holding a public hearing to discuss Zoning Amendment Bylaw 1343, 2025. The proposal seeks to reduce the minimum lot area for townhouses in high-density (R-3) residential zones from 205 sqm to 180 sqm. This change follows an application by New Dawn Developments and aims to address housing shortages and correct existing permit errors in Westwood.
- Zoning Amendment Bylaw 1343, 2025: proposed reduction of townhouse minimum lot area from 205 sqm to 180 sqm
- Public hearing for feedback on amendments to Zoning Bylaw 264, 1981
Youth Advisory Commission
The Youth Advisory Commission will adopt minutes from the November 12, 2024 meeting and approve the February 2025 Youth Action Sparwood Quarterly Report submitted by Jen Hegedus. The commission will also discuss recommendations to appoint new student representatives for a two‑year term and to remove a current member, though names are not specified in the agenda. The meeting includes routine items such as agenda approval and a question period.
- Adopt minutes of the Youth Advisory Commission meeting held November 12, 2024
- Approve the February 2025 Youth Action Sparwood Quarterly Report (submitted by Jen Hegedus)
- Consider recommendation to appoint student representatives for a two‑year term
- Consider recommendation to remove a Youth Advisory Commission member
Regular Council Meeting
The District of Sparwood Council will discuss zoning amendments and a parcel tax update. The body is also considering shifting funds from the 2026 capital budget to 2025 for a community hall project.
- Proposed $250,000 budget shift from 2026 to 2025 for the Community Hall Elevator project
- Zoning Amendment Bylaw 1347 to change 620 Douglas Fir Road from Highway Commercial (C-2) to Light Industrial (M-1)
- Sewer and Water Reserve Replenishment Parcel Tax Amendment Bylaw 1348, 2025
- Zoning Amendment Bylaw 1343, 2025 for third reading
- Amendments to the Sunset Ridge Ski Society Trail Grooming Agreement to include South Sparwood trails and remove Westwood trails
Socio-Community & Economic Effects Advisory Committee
The Socio-Community & Economic Effects Advisory Committee is meeting to discuss the 2024 annual report summary and a project introduction for the Elkview Operations Natal Phase 2 design update. The body will also review committee action items.
- 2024 Socio-Community and Economic Effects Management Plan Annual Report Summary
- Elkview Operations Phase 2 Design Update and Material Reallocation Project introduction
- Review of 2024 monitoring results for noise, blasting, vibration, and air quality
- Discussion of reclamation activities at Cedar North and the AMC slope
Recreation Facility Advisory Committee
The Recreation Facility Advisory Committee will hold a discussion led by Stephen Slawuta of RC Strategies about consulting support for a multi‑purpose facility study. The agenda includes introductions, an overview of the consulting team's approach, and a session to gather resident input on study priorities and engagement methods. No decisions are listed; the meeting is informational and exploratory.
- Consulting support discussion led by Stephen Slawuta from RC Strategies
- Presentation of RC Strategies team, approach, and project examples
- Explanation of a prioritization framework for facility options
- Soliciting resident questions and ideas for the study’s focus and engagement
- Outline of next steps for the multi‑purpose facility planning process
Regular Council Meeting
The Sparwood Council will adopt two bylaws—Revenue Anticipation Borrowing Bylaw 1344 and Officers and Officials Bylaw 1345. A Committee of the Whole will hear updates from Corporate Services, the Chamber of Commerce business‑signs agreement, and a recommendation to buy a new Rosenbauer Commander Heavy Rescue Truck for $1,258,653.00 plus taxes. Petitions from the Sparwood Golf Club on community‑funding concerns will also be presented.
- Adopt Revenue Anticipation Borrowing Bylaw 1344, 2025
- Adopt Officers and Officials Bylaw 1345, 2025
- Approve purchase of one Rosenbauer Commander Heavy Rescue Truck (Rescue Truck 1448) for $1,258,653.00 plus taxes
- Committee of the Whole presentation on Corporate Services and Human Resources organizational excellence update
- Committee of the Whole feedback on the expired Sparwood Chamber of Commerce business signs agreement
Special Council Meeting
At the special council meeting, members entered a Committee of the Whole to examine the draft 2025 operating budget. Staff presented the budget, which projects total operating expenses of $26.7 million and proposes an 8.25 % property tax increase plus a $100 increase to the sewer parcel tax to fund wastewater‑treatment plant debt. The committee will give feedback on key questions and may direct staff to adjust the draft before the final financial plan is adopted.
- 8.25% municipal property tax increase proposed for 2025
- $100 increase to the sewer parcel tax to fund wastewater treatment plant borrowing
- Planning for long‑term debt to upgrade the Wastewater Treatment Plant
- Creation of a new GIS Technician position
- Special project allocations such as $40,000 for modernizing information systems and $69,000 for the FireSmart program
Special Council Meeting
The council will vote on a motion to close the remainder of the meeting to the public under Section 90 of the Community Charter, which pertains to confidential negotiations with higher levels of government. It will also consider moving the meeting into Committee of the Whole. No other matters are on the agenda.
- Motion to close meeting to public under Section 90 (confidential negotiations)
- Motion to go into Committee of the Whole
- Agenda approval
Informal Public Hearing
The District of Sparwood will hold an informal public hearing to receive feedback on a Development Variance Permit (DVP2024-013) for 1500 Sparwood Heights Drive, a 22‑lot subdivision in Phase 1b of Westwood Heights. The applicant, New Dawn Developments Ltd, seeks several variances to the Subdivision Servicing Bylaw, including road width, utility offsets, gas main relocation, street‑lighting placement, and reduced intersection spacing. No public submissions have been received as of the hearing time. Council will consider the permit at its regular meeting later on January 21, 2025.
- Increase road right‑of‑way widths to 18.7 m on Westwood Heights Drive and Wild Rose Street
- Offset water, sanitary and storm mains within the right‑of‑way
- Relocate the gas main outside the road carriageway per Fortis BC requirements
- Place street lighting on one side of the road only
- Reduce minimum intersection spacing from 75 m to 55 m
Public Hearing
Council will hold a public hearing to receive feedback on a Temporary Use Permit (TUP) application. The request is to allow a mobile office shack at 481 Pine Avenue while the applicant prepares to build a new permanent structure.
- Temporary Use Permit application TUP2024-004 for a 10 x 20 office shack on skids at 481 Pine Avenue
- Applicant request for a 2-year permit duration
- Staff suggestion for an alternative 1.5-year permit duration
Regular Council Meeting
The Sparwood Council will give first and second readings to Zoning Amendment Bylaw 1343, 2025 and direct staff to schedule a public hearing on February 18, 2025. It will also consider first‑through‑third readings of Revenue Anticipation Borrowing Bylaw 1344, Officers and Officials Bylaw 1345, and Wastewater Treatment Plant Loan Authorization Borrowing Bylaw 1342, including an alternative approval process for the wastewater plant project. Additional items include a development variance permit for 1500 Sparwood Heights Drive, a $722 in‑kind support request for the Sparwood Curling Club, a temporary use permit for 481 Pine Avenue, and renewal of a co‑location agreement with Tough Country Communications Ltd. for $6,078.20.
- Zoning Amendment Bylaw 1343, 2025 – first and second reading; public hearing to be scheduled
- Revenue Anticipation Borrowing Bylaw 1344, 2025 – first, second, and third reading
- Officers and Officials Bylaw 1345, 2025 – first, second, and third reading
- Wastewater Treatment Plant Loan Authorization Borrowing Bylaw 1342, 2025 – first‑through‑third reading and alternative approval process
- Development Variance Permit DVP2024-013 for 1500 Sparwood Heights Drive
Recreation Facility Advisory Committee
The Recreation Facility Advisory Committee will receive a report on community asset management from Paul Murray of Your City. The discussion focuses on the financial implications of adding new assets, such as a recreation facility, to the District's existing infrastructure budget.
- Asset Management Presentation by Paul Murray regarding community assets and replacement costs
- Discussion on the impact of a new recreation facility on long-term replacement costs, debt, and taxes
- Review of the $226 million combined replacement value of District assets
- Analysis of the $4.7 million annual asset replacement goal versus the current $2.35 million funding level
Special Council Meeting
The Council will meet to provide staff direction on funding and parcel taxes for Wastewater Treatment Plant upgrades. The body will also discuss the Fire Hall #2 project.
- Discussion of borrowing $20 million to $26 million over 30 years for Wastewater Treatment Plant construction
- Review of annual debt servicing costs estimated between $1.3 million and $1.7 million
- Consideration of funding options including sewer parcel tax increases or sewer user fee increases
- Discussion of the Fire Hall #2 project
- Potential exploration of road or recreation parcel taxes