Stirling-Rawdon public meetings in 2021
57 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
By-law Enforcement Services Board
The By-law Enforcement Services Board will meet to adopt its agenda and minutes, and to receive the By-Law Officer Report and Statement of Revenue and Expenditures. The agenda is largely procedural, with no major decisions or public hearings listed. The attached report shows year-to-date call totals and financial figures for the township's by-law enforcement services.
- Receive By-Law Officer Report and Statement of Revenue and Expenditures
- Approve minutes of September 23, 2021 meeting
- Year-to-date 640 by-law calls across five municipalities
- Year-to-date expenditures $107,134.26 vs. budget $64,018.00
- Year-to-date revenues $37,043.14 vs. budget $43,469.00
Building Inspection Services Board
The Building Inspection Services Board will review a report on an RFP for an online permit system and decide which vendor to select. The report scores five vendors and recommends three finalists: CloudPermit, PSD Citywide, and Marmak. The board will also receive financial reports and approve previous minutes.
- RFP for online permit system: CloudPermit ($34,000), PSD Citywide ($35,000), Marmak ($87,000), plus other bids
- September to November 2021 revenue and expenditure statement: revenues $1,234,681.27, expenditures $491,945.77
- Approval of September 23, 2021 minutes
- Previous sale of BISB trucks to Tyendinaga and Madoc for $15,000
- Discussion on including monthly revenue/expenditure statements to municipalities
Planning Advisory Committee
The Planning Advisory Committee will hold a public meeting to consider three zoning by-law amendments: one for Marilyn Woods at 866 Salem Road and two for James and Glenda McComb at 61 Spry Road. The committee will also review a consent application for Robert and Donna Blakely at 1371 Bronson Rapids Road and revisit a previous decision on 1067 Tuftsville Road. Recommendations will be forwarded to Council for approval.
- Rezone 101.98 acres at 866 Salem Road: 3 acres to Rural Residential, 98.1 acres to Permanent Agriculture Exception (PA-39)
- Rezone 1.1 acres at 61 Spry Road (Severance A) from Marginal Agriculture to Rural Residential
- Rezone 2.3 acres at 61 Spry Road (Severance B) from Marginal Agriculture to Rural Residential
- Consent application B135/21 for 1371 Bronson Rapids Road with conditions including rezoning to Rural Residential
- Rescind and replace Resolution #6 on 1067 Tuftsville Road rezoning to RR-18 with 500' MDS setback
Special Council
The Township of Stirling-Rawdon Special Council meeting on December 14, 2021 will consider adopting minutes from committee meetings, authorize payment of outstanding 2021 invoices, and pass four zoning by-law amendments. It will also receive a report on landfill holiday closures and confirm the meeting's proceedings. The agenda includes several items that are routine or procedural, such as adopting minutes and a confirmation by-law.
- By-law 1509-21: Rezone 866 Salem Road from Permanent Agriculture (PA) to Rural Residential (RR) and PA-39
- By-law 1510-21: Rezone 61 Spry Road (Severance A) from Marginal Agriculture (MA) to Rural Residential (RR)
- By-law 1511-21: Rezone 61 Spry Road (Severance B) from MA to RR
- By-law 1512-21: Rezone 1067 Tuftsville Road from RR to RR-16
- Motion to pay all 2021 vouchers before next meeting to avoid late payments
Regular Council
Stirling-Rawdon Council will consider approving a contract with Peak Construction Group Ltd. for upgrades to the Stirling Water Treatment Plant, along with several other by-laws including road widenings, part lot control, and new policies. The agenda also includes delegations on election method and water quality concerns, and a motion to pay accounts totaling $637,316.63.
- By-law 1505-21: Agreement with Peak Construction Group Ltd. for Stirling Water Treatment Plant Upgrades
- Motion to pay vouchers in the amount of $637,316.63
- By-law 1501-21: Unreasonable Customer Behaviour Policy
- By-law 1504-21: Road widening along Salem Road
- By-law 1506-21: Part lot control for Harvest Glen Subdivision (Barley Trail)
Parks and Recreation Committee
The Parks and Recreation Committee will consider approving a draft 2022 budget to forward to council, receive a report on the October parks walk-around, and discuss amending the Arena Board contract to include Henry Street Ball Park caretaker duties for 2022. The agenda also includes routine adoption of minutes and a delegation from the Horticultural Society. The meeting is largely procedural, with budget approval being the main substantive item.
- Draft 2022 budget approval for forwarding to council
- Amend Arena Board contract to include Henry Street Ball Park caretaker for 2022
- Receive October 6, 2021 parks walk-around summary
- Approve September 22, 2021 meeting minutes
- No delegations scheduled for this meeting
Arena Board
The Stirling-Rawdon Arena Board will meet to approve the September and October 2021 accounts totaling $27,017.57, review the preliminary 2022 budget, and accept the November 2021 Manager's Report. The agenda also includes adoption of minutes from previous meetings and declarations of interest.
- Approval of accounts totaling $27,017.57 for September and October 2021
- Review of preliminary 2022 budget with proposed revenues of $434,805 and expenditures of $434,805
- Manager's report on new COVID screening staff, public skate reopening, and GHG reduction feasibility study
- Approval of minutes from September 21 and October 8, 2021 meetings
Regular Council
The Township of Stirling-Rawdon Regular Council meeting on November 15, 2021 will consider several items, including approving $457,786.28 in accounts payable, adopting minutes from various committees, and passing by-laws for zoning amendments and agreements. The agenda includes a request to install an entrance at the former skateboard park, a proclamation for the International Day for the Elimination of Violence Against Women, and support for conservation authority funding. The meeting is largely procedural, with decisions on routine approvals and contracts.
- Approve payment of accounts totaling $457,786.28
- Pass By-law 1496-21 to rezone Ryell Homes Subdivision Phases 3 and 4 from R2-h and MA-h to R2-3h and MR-2h
- Pass By-law 1497-21 to rezone 861 Tuftsville Road from Marginal Agriculture to Rural Residential
- Authorize agreement with Electronic Products Recycling Association for e-waste collection and recycling
- Authorize agreement with Bel-Con Design Builders Ltd. for Springbrook Public Works Garage Improvements - Part 1
Planning Advisory Committee
The Planning Advisory Committee will hold a public meeting to consider three zoning by-law amendments, then vote on whether to forward them to Council. The amendments involve the Ryell Homes subdivision, 1067 Tuftsville Road, and 861 Tuftsville Road. The committee will also decide on a consent application for 89 Belleville Road.
- Rezone Ryell Homes subdivision lands (Concession 9, Pt Lot 24) to permit 28 single detached dwellings and 4 multi-residential units
- Rezone 4.68 acres at 1067 Tuftsville Road to Rural Residential Exception (RR-16) for a 500' setback
- Rezone 9.95 acres at 861 Tuftsville Road from Marginal Agriculture to Rural Residential to create a building lot
- Consent application B120/21 for 89 Belleville Road with conditions including road widening and sewer allocation agreement
Committee of Adjustment
The Committee of Adjustment will consider a minor variance application (MV6-21) to allow a secondary dwelling in front of the principal residence at 336 Demorest Road. Staff recommend approval, and the committee will vote on the application. The agenda also includes routine adoption of minutes and declarations of interest.
- Minor variance MV6-21 for a secondary dwelling at 336 Demorest Road
- Staff recommendation to approve the variance
- Public meeting with opportunity for input via Zoom
- 20-day appeal period to Ontario Land Tribunal after decision
Regular Council
Stirling-Rawdon Council will consider approving a contract with Peak Engineering & Construction Ltd. for the Stirling Water Treatment Plant Upgrades, based on tender results from J.L. Richards, with the project balance to be included in the 2022 Water Budget. The meeting also includes a closed session for litigation matters, approval of accounts totaling $266,097.55, and adoption of minutes from previous meetings.
- Approve payment of vouchers totaling $266,097.55
- Enter agreement with Peak Engineering & Construction Ltd. for Stirling Water Treatment Plant Upgrades (lowest tender)
- Closed session under Municipal Act for litigation or potential litigation
- Adopt minutes from October 18, 2021 Regular Council and October 26, 2021 committee meetings
- Receive correspondence from Solicitor General on Central Hastings Community Safety and Well-Being Plan
Regular Council
The Township of Stirling-Rawdon Council is meeting to decide on several by-laws, including zoning amendments for properties on Springbrook Road, Harvest Glen Phase 2, and Baker Street, a new notice policy, and a COVID-19 vaccination policy. They will also approve payment of accounts totaling $122,369.00 and receive reports from conservation authorities and other bodies.
- By-law 1489-21: Zoning amendment for 3684 Springbrook Road from Permanent Agriculture (PA) to Rural Residential (RR) and PA-38
- By-law 1490-21: Remove holding symbol for Harvest Glen Phase 2 subdivision
- By-law 1492-21: Remove holding symbol for Baker Street subdivision
- By-law 1493-21: Establish a COVID-19 Vaccination Policy
- Payment of accounts in the amount of $122,369.00
Planning Advisory Committee
The Planning Advisory Committee will hold a public meeting and consider a zoning by-law amendment for 3684 Springbrook Road, rezoning 8.3 acres from Permanent Agriculture to Rural Residential and 92.5 acres to Permanent Agriculture Exception to prohibit residential uses. They will also review a consent application for 61 Spry Road. The committee will decide whether to forward the rezoning to Council for approval.
- Public meeting and decision on Zoning By-law Amendment for 3684 Springbrook Road (Spencmaple Farms): 8.3 acres to Rural Residential, 92.5 acres to PA-38
- Application for Consent B100/21 & B101/21 at 61 Spry Road (James & Glenda McComb) with conditions including rezoning severed lots to Rural Residential
- Staff report notes no objections from Fire Chief, Chief Building Official, Public Works Manager, Hastings County, and Lower Trent Conservation Authority
- Previous meeting minutes (Sept 14, 2021) to be approved
Committee of Adjustment
The Committee of Adjustment will consider a minor variance application (MV5-21) for a property at 1972 Wingfield Road. The applicant seeks permission to build a double car garage in the front yard with a maximum height of 5 metres and a reduced front yard setback of 40 feet instead of the required 65 feet. The committee will decide whether to approve the variance, with staff recommending approval. The agenda also includes routine items such as adopting the agenda and approving previous minutes.
- Minor variance MV5-21 for 1972 Wingfield Road: garage height increase from 4.5m to 5m and front yard setback reduction from 65 ft to 40 ft
- Staff recommendation to approve MV5-21
- No public comments received as of report finalization
- County of Hastings planning staff conditionally support the variance
- Approval of minutes from May 11, 2021 meeting
Special Council
This is a special council meeting that begins in closed session to discuss personal matters and labour relations, then reconvenes to adopt the agenda, receive a report on cement pads in Stirling and Springbrook, and pass a confirmation by-law for the meeting's proceedings. The cement pad report follows a Transportation Committee decision to reject an external RFQ and instead explore in-house completion costs.
- Closed session under Municipal Act Section 239(2)(b) and (d) for personal matters and labour relations
- Report on cement pads in Stirling and Springbrook to be provided at the meeting
- Adoption of October 5, 2021 Transportation Committee minutes
- By-law 1488-21 to confirm proceedings of the October 12, 2021 special meeting
Arena Board
The Stirling-Rawdon Arena Board is meeting to discuss a vaccination policy and vaccine passports, and will hold a closed session on labour relations and employee negotiations. The agenda is otherwise routine, covering standard procedural items.
- Discussion on vaccination policy and vaccine passports
- Closed session under Section 239(2)(d) of the Municipal Act for labour relations/employee negotiations
Regular Council
The Township of Stirling-Rawdon Council will hold a regular meeting on October 4, 2021, preceded by a closed session on personal and labour matters. The open session includes a delegation from the County of Hastings about a proposed new paramedic base, approval of accounts totaling $239,036.70, and consideration of tender results for Public Works Garage Upgrades in Springbrook. The agenda also includes routine adoption of minutes from various committees and boards, and a request from a resident for copies of all by-laws.
- Delegation from Doug Socha, Chief of Emergency Services, County of Hastings, on proposed Stirling-Rawdon Paramedic Base
- Approval of accounts payable totaling $239,036.70
- Tender results for Public Works Garage Upgrades (Springbrook) - accepting lowest bid for Part 1 only
- Request from T. J. O'Heir for copies of all by-laws
- Letter from Hastings Federation of Agriculture regarding Harold Quarry
Parks and Recreation Committee
The Parks and Recreation Committee will convene to adopt its agenda and minutes, receive a manager's update on parks projects, and hear a delegation from the Stirling & District Horticultural Society about beautification. The meeting is largely procedural, with the horticultural society discussion being the only substantive item on the agenda.
- Delegation from Stirling & District Horticultural Society to discuss beautification
- Adoption of July 28, 2021 minutes
- Manager's report on parks projects
Arena Board
The Arena Board is meeting to approve routine financial and operational reports, including August expenditures of $4,931.40 and the manager's report on ice installation and COVID-19 protocols. The agenda is largely procedural, with no public delegations or major policy decisions scheduled.
- Approval of $4,931.40 in accounts payable for August 31, 2021, including $2,510.85 to Cimco Refrigeration and $1,962.54 to Hydro One Networks Inc.
- Acceptance of Treasurer's Report showing arena expenditures of $315,815.49 year-to-date against a $484,790.00 annual budget
- Acceptance of Manager's Report detailing ice installation starting September 7 and a grant application for aging equipment replacement
- Approval of August 17, 2021 meeting minutes
Regular Council
Stirling-Rawdon Council will consider several by-laws, including a zoning amendment for 174/176 Mill Street, an agreement for the George Street Pumping Station, and the appointment of weed inspectors. Council will also discuss developing a COVID-19 policy and receive various committee minutes and reports.
- By-law 1484-21: Rezone 174/176 Mill Street from Residential Second Density (R2) to Multiple Residential Exception (MR-8) to allow a 40ft x 30ft garage with loft (max height 30ft) and reduced setbacks.
- By-law 1485-21: Authorize agreement with Peak Engineering & Construction Ltd. for the George Street Pumping Station.
- By-law 1483-21: Appoint Municipal Weed Inspectors.
- Motion to pay accounts totaling $1,514,051.17.
- Discussion on direction to staff to develop a COVID-19 Policy.
Planning Advisory Committee
The Planning Advisory Committee will hold a public meeting and consider a zoning by-law amendment for 174/176 Mill Street to permit a garage with loft, and will review preliminary reports on three consent (land severance) applications. The committee will decide whether to forward the rezoning to Council and whether to approve the severances with conditions.
- Zoning amendment: 174/176 Mill Street, rezone ~0.5 acres from R2 to MR-8 for a 40ft x 30ft garage with loft (max height 30ft) and reduced setbacks of 4ft
- Consent B80/21: 866 Salem Road, sever ~39.7 ha to a farming operation, retain ~1.2 ha with dwelling
- Consent B92/21: 303 Bateman Road, sever lot with conditions including 3.5 gallons/minute potable water
- Consent B97/21: 983 Harold Road, sever lot requiring hydrogeological study
- Notice of passing of a zoning by-law from Municipality of Centre Hastings to be received
Regular Council
Stirling-Rawdon Council will consider approving a $438,605.65 payment of accounts and awarding a $92,571.86 tender to Scotty Pine Portables for public washrooms at Heritage Trail. Council will also decide on extending quarry water access, closing Mill Street for market events, and receive correspondence on a proposed 45 m tower on Ryan Road. A resolution commits the township to recognizing September 30 as the National Day for Truth and Reconciliation.
- Approve accounts payable of $438,605.65
- Award public washroom tender to Scotty Pine Portables for $92,571.86 (incl. HST)
- Decide on extending quarry opening for water access until end of September
- Decide on closing Mill Street for markets on October 8 and November 12
- Commit to recognizing September 30 as National Day for Truth and Reconciliation
Arena Board
The Stirling-Rawdon Arena Board is meeting to adopt the agenda, approve the minutes from May 18, 2021, and receive the Treasurer's Report for June 2021 (including voucher highlights totaling $106,755.72) and the Manager's Report for August 2021. The manager's report indicates maintenance is complete, ice installation is set for September 17, and user groups are returning to pre-COVID numbers. No delegations are scheduled.
- Treasurer's Report: Statement of Revenue and Expenditures for June 2021
- Voucher highlights totaling $106,755.72, including payments to Hydro One, Tom Belch & Sons, and Coast Containers
- Manager's Report: ice ready September 17, compressor maintenance done, desiccant rebuilt
- Grant application submitted to FedDev Community Revitalization Fund for $36,920
- Approval of May 18, 2021 minutes (including $40,245.73 in accounts payable)
Regular Council
Stirling-Rawdon Council will consider approving $802,029.74 in accounts, award a winter sand tender to Drain Bros. Excavating Ltd. for $56,217.50, and pass 10 by-laws covering zoning, road widenings, sewage agreements, a branding policy, and infrastructure agreements. The meeting also includes a closed session for personal, labour, and litigation matters, plus adoption of minutes from prior meetings.
- Approve payment of accounts totaling $802,029.74
- Award Winter Sand Tender to Drain Bros. Excavating Ltd. for $56,217.50 (incl. HST)
- By-law 1472-21: ZBA for Campbellford Road (R2 to R2-7 zone)
- By-laws 1473-21 and 1474-21: Road widenings on Bronson Rapids Road and Mumby Road
- By-law 1479-21: Springbrook storm sewer replacement agreement with QBT Excavating Service Ltd.
Planning Advisory Committee
The Planning Advisory Committee will hold a public meeting and decide on a zoning by-law amendment to rezone approximately 0.1 acres on Campbellford Road from Residential Second Density (R2) to Residential Second Density Exception (R2-7) to permit a reduced area and frontage for a semi-detached dwelling. The committee will also consider a consent application for land severances on Springbrook Road and receive a notice from Centre Hastings. Staff recommend approval of the rezoning, with no public comments received as of the report date.
- Public meeting and decision on rezoning 0.1 acres at Plan 149 Pt Blk A North Church St, Campbellford Road, to R2-7 for a semi-detached dwelling
- Consent application B75/21 & B76/21 by 2693773 Ontario Inc. for severances on Springbrook Road, with conditions including road widening and safe entrances
- Notice received from Municipality of Centre Hastings regarding a proposed zoning by-law amendment
- Staff report notes no objections from Fire Chief, Chief Building Official, Public Works Manager, Environmental Manager, and Hastings County Planning Staff
Parks and Recreation Committee
The Parks and Recreation Committee will consider correspondence about naturalizing the slope on Highway 14 west bank south of the Township Office, and hold discussions on upgrading ball diamond lights, building styles for the old skateboard park and Springbrook rink, and a beautification project at the Covered Bridge. The agenda includes routine adoption of minutes and the manager's report.
- Discussion on naturalizing the slope on Highway 14 west bank south of Township Office
- Discussion on upgrading ball diamond lights
- Discussion on building styles for old skateboard park as per engineer
- Discussion on building styles for Springbrook rink as per engineer
- Discussion on beautification project at the Covered Bridge
Planning Advisory Committee
The Planning Advisory Committee will hold a public meeting and decide on a zoning by-law amendment to rezone about 1 hectare at 969 Bronson Rapids Road from Marginal Agricultural to Rural Residential Exception to create a single-family lot. It will also consider two consent applications and a memo from the county planner. The committee's recommendations will be forwarded to Council for final approval.
- Rezoning of 1 hectare (2.47 acres) at 969 Bronson Rapids Road from MA to RR-15, with 120-metre setback from ANSI
- Consent application B67/21 for 3684 Springbrook Road (Spencmaple Holsteins Inc.) with conditions including rezoning severed lands to Rural Residential
- Consent application B68/21 for Demorest Road (2753880 Ontario Inc.) with conditions including rezoning severed lands to Residential Second Density
- Memo from Hastings County Planner Emily Galloway stating rezoning no longer required for Consent Files B21/21 and B22/21
Special Council
Stirling-Rawdon's Special Council meeting will consider final passage of By-law 1470-21, which rezones about 1 hectare (2.47 acres) at 969 Bronson Rapids Road from Marginal Agricultural (MA) to Rural Residential Exception (RR-15) to create a single-family residential lot. Council will also receive Planning Advisory Committee minutes and pass a confirmation by-law for the meeting's proceedings.
- By-law 1470-21: Zoning amendment for 969 Bronson Rapids Road (MA to RR-15), ~1 ha, single-family lot
- 120-metre setback from Bend Bay Valley ANSI recognized
- By-law 1471-21: Confirmation by-law for July 13, 2021 Special Council meeting
- Planning Advisory Committee minutes for July 13, 2021 to be received
Regular Council
Council will consider awarding a $412,660.18 tender for the Springbrook Storm Water Project, approve $396,154.07 in payments, and pass by-laws on excess weight permits, tax information release, and cannabis retail policy. The agenda also includes a closed session on land acquisition and routine minutes and correspondence.
- Tender award to QBT Excavating for $412,660.18 including HST for Contract No. SR-SSS-01 Springbrook Storm Water Project
- Payment of vouchers totaling $396,154.07
- By-law 1457-21 to authorize permits for excess weight and size vehicles
- By-law 1467-21 to establish a Release of Tax Information Policy
- By-law 1468-21 to establish a Cannabis Retail Policy
Regular Council
Stirling-Rawdon Council will hear a delegation about the quarry closure's impact on the community, approve payments totaling $291,974.75, and consider several by-laws including a rezoning at 1282 Salem Road and administrative amendments to the comprehensive zoning by-law. The agenda also includes routine adoption of minutes and appointment of a building inspector.
- Delegation from David Black and Alan Coxwell on quarry closure impacts and possible solutions
- Payment of accounts in the amount of $291,974.75
- By-law 1462-21: Rezone 1282 Salem Road from Permanent Agricultural to Rural Residential and PA-34
- By-law 1463-21: Administrative amendments to Comprehensive Zoning By-law 320-03
- By-law 1465-21: Appoint Skylor Genereaux as Building Inspector
Planning Advisory Committee
The Planning Advisory Committee will hold a public meeting and consider a zoning by-law amendment for 1282 Salem Road to rezone 0.4 hectares from agricultural to rural residential to recognize an existing dwelling, with the rest rezoned to prohibit residential uses. It will also review a consent application for 861 Tuftsville Road and administrative amendments to the comprehensive zoning by-law. The committee will decide whether to forward these matters to Council for approval.
- Zoning by-law amendment for 1282 Salem Road: rezone 0.4 ha (1 acre) from PA to RR, and 18.08 ha (44.75 acres) from PA to PA-34 to prohibit residential uses
- Consent application B57/21 for 861 Tuftsville Road by Antonia Mirizzi & Jean Paul Pohl, with conditions including rezoning to RR and road widening
- Administrative amendments to Comprehensive Zoning By-Law No. 320-03, forwarded to Council for approval
- Public meeting for the Hagerman rezoning application
Regular Council
The Township of Stirling-Rawdon Regular Council meeting on June 7, 2021 will consider routine administrative items: adopting minutes from previous meetings, approving payment of accounts totaling $451,241.18, and receiving reports from committees and external boards. Council will also decide on a request to remove a tree on South Nancy Street and give final passage to By-law 1453-21, which regulates traffic and parking and repeals the previous by-law 409-04.
- Approve payment of vouchers in the amount of $451,241.18
- Decide on South Nancy Street tree removal request
- Pass By-law 1453-21 to regulate traffic and parking, repealing By-law 409-04
- Adopt minutes from Environmental, Transportation, Protection to Persons and Property, Finance and Personnel, Parks and Recreation, and Arena Board meetings
- Receive reports from Quinte Waste Solutions, Quinte Conservation, Eastern Ontario Trails Alliance, and Hastings County
Parks and Recreation Committee
The Parks and Recreation Committee will hear a presentation from Alana Bancroft on the Henry Street Park beautification project, including site plans and a plant selection spreadsheet. The committee will also adopt the agenda and minutes from the March 24, 2021 meeting, and receive a manager's report on entrance way flowers. No other new business is listed.
- Presentation on Henry Street Park beautification project with site plans and plant selection
- Plant budget totaling $1,044.20 (including HST) for shrubs and flowering plants
- Approval of March 24, 2021 minutes
- Manager's report on entrance way flowers by Lyman's Landscaping and Twig's Gardenscape
Arena Board
The Stirling-Rawdon Arena Board will hear a presentation from CoEnergy Ontario Co-operative Inc. on a proposed 30-year solar equipment lease for a 387-kW system at the Stirling Rawdon & District Recreation Centre, with no up-front cost to the arena. The board will also review the April 2021 revenue and expenditure statement and the manager's report. The agenda includes adoption of the agenda and approval of the previous meeting's minutes.
- Solar equipment lease proposal: 387.15 kW DC system, 870 panels, 30-year term, no up-front cost, CoEnergy covers $599,771
- Proposed lease rates: $0.16/kWh years 1-5, escalating to $0.258/kWh years 26-30
- Projected average annual savings of $16,460, total savings $493,835 over lease life
- Treasurer's report: Statement of Revenue and Expenditures for April 2021
- Manager's report for May 2021
Regular Council
Stirling-Rawdon Council will hold a closed session for personnel and land matters, then consider approving payments of $954,869.59, pass several by-laws including the 2021 tax rate and building permit fee schedules, and decide on two zoning amendments. Council will also vote on supporting various external requests, such as the EORN broadband submission, a 988 crisis hotline, and managing invasive phragmites.
- Approve payment of accounts totaling $954,869.59
- Pass By-law 1456-21 setting 2021 tax rates and penalties
- Pass By-law 1454-21 establishing building permit fees
- Zoning change at 180 Mumby Road from agricultural to rural residential
- Zoning change at 3804 Springbrook Road to agricultural exception
Planning Advisory Committee
The Planning Advisory Committee will hold a public meeting on two zoning by-law amendments (180 Mumby Road and 3804 Springbrook Road) and then decide whether to forward them to Council. It will also consider four consent (severance) applications, each with conditions such as rezoning, road widening, and water/sewer services. The agenda includes routine items like adopting the agenda and approving previous minutes.
- Rezoning 0.55 ha at 180 Mumby Road from PA to RR for a single-family lot; 39 ha from PA to MA
- Rezoning 39.90 ha at 3804 Springbrook Road from PA to PA-35 to permit a third dwelling
- Consent B20/21 (Campbellford Road) with conditions including rezoning to R2-7
- Consent B21/21 and B22/21 (2350 Stirling Marmora Road) with conditions including rezoning to UC-4
- Consent B34/21 (Anson Road) with conditions including rezoning to PA-36 and PA-37
Committee of Adjustment
The Committee of Adjustment will decide on two minor variance applications: one to reduce the exterior side yard setback at 25 Aberdeen Street for a single-family dwelling, and another to allow a taller garage at 1310 Hoards Road. Staff recommend approval for both. The meeting will also adopt the agenda and approve the minutes from the previous meeting.
- MV 3-21: Reduce exterior side yard setback from 6m to 3m at 25 Aberdeen Street
- MV 4-21: Allow garage height of 5.48m (18 ft) at 1310 Hoards Road
- Public input via Zoom at 7:00 PM in Council Chambers
Regular Council
Council will hold a public meeting to receive comments on the 2021 draft municipal budget, then resume the regular meeting to adopt minutes, approve payments of $121,021.91, and pass several by-laws. The agenda includes a delegation from the Stirling Festival Theatre about possible trail use, and decisions on supporting larviciding against West Nile Virus and installing a Little Library.
- Public meeting for 2021 budget comments
- Approve payment of accounts totaling $121,021.91
- By-law 1447-21 to authorize internet/telephone voting for elections
- By-law 1448-21 for Harvest Glen Subdivision Phase 2 acknowledgement
- By-law 1449-21 for Building Code enforcement agreement; appoint Donald Reed as Chief Building Official and Richard Cook as Building Inspector
Regular Council
Stirling-Rawdon Council will decide on a zoning by-law amendment for 1371 Bronson Rapids Road, authorize two care-taking service agreements, and approve $266,508.85 in accounts payable. Council will also consider supporting resolutions on Ministerial Zoning Orders and exotic animals, and receive various committee minutes and reports.
- By-law 1443-21: rezone 1371 Bronson Rapids Road from Marginal Agricultural to Rural Residential
- By-law 1444-21: care-taking agreement with Kevin Solmes for Henry Street ball park
- By-law 1445-21: care-taking agreement with Stephen Finch for Springbrook Recreation Centre
- Approve accounts payable of $266,508.85
- Consider support for Lower Trent Conservation's Ministerial Zoning Order correspondence
Committee of Adjustment
The Committee of Adjustment will decide on Minor Variance MV 2-21 for 345 Tuftsville Road, allowing a front-yard garage with reduced setbacks due to well and septic location. The agenda also includes adopting the previous meeting's minutes and a declaration of interest. The decision will be made with conditions if approved.
- Minor Variance MV 2-21: garage height 14.8 ft, front yard setback reduced from 65 ft to 45 ft, interior side yard setback reduced from 9.8 ft to 5 ft
- Conditions for approval: exterior walls and roof pitch similar to existing structures, setbacks from septic met, window on south side wall
- Public meeting via Zoom with 20-day appeal period to LPAT
- Approval of February 9, 2021 minutes
Planning Advisory Committee
The Stirling-Rawdon Planning Advisory Committee will hear presentations from Hastings County and Lower Trent Conservation, and consider several planning applications. These include a consent application for a lot severance at 1282 Salem Road, a rezoning request at 3804 Springbrook Road to allow a third dwelling, and a rezoning at 1371 Bronson Rapids Road. The committee will also receive notice of a Hastings County Official Plan Amendment.
- Consent application B7/21 by Grant & June Hagerman for 1282 Salem Road, with conditions including rezoning severed lot to Rural Residential and retained lands to Permanent Agriculture Exception (PA-34)
- Request from Doug & Bev Spencer to rezone 3804 Springbrook Road from Permanent Agriculture to PA-34 to allow a third dwelling
- Rezoning application for 1371 Bronson Rapids Road to rezone 4 hectares (10 acres) from Marginal Agricultural (MA) to Rural Residential (RR) to create a single-family lot
- Notice of Hastings County Administrative Official Plan Amendment 2, including updates to secondary dwelling policies and severance rules
- Presentations from Justin Harrow (Hastings County) on the Official Plan and from Lower Trent Conservation on planning and permitting
Arena Board
The Stirling-Rawdon Arena Board is meeting to adopt its agenda, approve the February 23, 2021 minutes, and then enter a closed session under Section 239(2)(d) of the Municipal Act to discuss labour relations or employee negotiations. The agenda is largely procedural, with the closed session being the only substantive item.
- Closed session for labour relations or employee negotiations
- Approval of February 23, 2021 minutes
- Adoption of April 8, 2021 agenda
Regular Council
The Township of Stirling-Rawdon Council will convene in closed session for personal and litigation matters, then hold its regular meeting to adopt minutes, approve payments, and consider several operational items. Key decisions include accepting a gravel tender, ordering liquid calcium for dust control, and approving requests for event tents and farmers market use of a parking lot. The agenda also includes by-laws for a fire safety grant and a subdivision deeming.
- Approve payment of accounts totaling $144,868.02
- Accept lowest gravel tender from Danford Construction for 2021
- Order Liquid Calcium from Morris Chemical for dust control at $5,400
- Consider Kings Mill Cider request for event tents May 1 to October 31, 2021
- Consider farmers market use of covered bridge parking lot Fridays 3:30-7:30 pm, June 25 to October 8, 2021
Parks and Recreation Committee
The Parks and Recreation Committee will consider whether to contact local landscaping companies to maintain flower beds at village entrances, and will hear a delegation from Alana Bancroft about flower beds and native plants. The agenda also includes routine items: adopting the agenda, approving the January 27, 2021 minutes, and a brief update on ball park contracts. No major decisions or funding allocations are on this agenda.
- Decision on contacting local landscaping companies for entrance flower bed maintenance
- Delegation from Alana Bancroft on flower beds and native plants
- Approval of January 27, 2021 minutes
- Ball park contracts update
Regular Council
The Township of Stirling-Rawdon Regular Council meeting on March 15, 2021 will consider routine administrative items, including approving payments totaling $161,572.43, receiving the 2020 Statement of Remuneration and Expenses, and passing By-law 1438-21 for an interim tax levy for 2021. Council will also decide whether to support Longtooth Brewery's application for a liquor sales license and receive various reports and correspondence. The agenda is largely procedural, with no major policy decisions or public hearings scheduled.
- Approve payment of accounts in the amount of $161,572.43
- Pass By-law 1438-21 for an interim tax levy for 2021
- Decide whether to support Longtooth Brewery's application for a Manufacturer's Limited Liquor Sales License
- Receive 2020 Statement of Remuneration and Expenses
- Authorize CAO/Treasurer to sign Baker Tilly KDN LLP engagement letter
Planning Advisory Committee
The Planning Advisory Committee is meeting to receive presentations from Hastings County on the Official Plan and from Lower Trent Conservation on planning approvals and building permits. The agenda is otherwise procedural, covering adoption of the agenda, approval of previous minutes, and no new or unfinished business.
- Presentation by Justin Harrow, Director of Planning, County of Hastings, on the Official Plan
- Presentation by Rhonda Bateman and Leah Stephens from Lower Trent Conservation on planning approvals and building permit processes
- Approval of minutes from February 9, 2021 meeting
Regular Council
Stirling-Rawdon Council will consider several routine items, including adopting minutes from previous meetings and paying $79,245.39 in accounts. The main decisions are passing by-laws for the Harvest Glen Phase 2 subdivision agreement and removing a holding provision on Ryell Homes Phase 2. Council will also discuss an internet assessment, sound system for the council chamber, and a potential in-kind donation to Heart of Hastings Hospice.
- By-law 1435-21: Subdivision Agreement with Farnsworth Construction Ltd. and Rentx Mortgage Corp. for Harvest Glen Phase 2
- By-law 1436-21: Remove holding provision on Ryell Homes Subdivision Phase 2
- Payment of vouchers totaling $79,245.39
- Possible in-kind donation of $5,000 per year for 3 years to Heart of Hastings Hospice
- Reports on internet assessment and sound for council chamber
Arena Board
The Stirling-Rawdon and District Arena Board is meeting to receive a delegation from the Curling Club regarding potable water snow melting, climate control, and the building insulation project. The board will also approve the January revenue and expenditure statement, receive the Manager's Report, and discuss 2020 COVID-19 expenses and the 2021 budget, which will be provided later due to virtual work with auditors.
- Delegation from Rick Barnard (Curling Club) on water snow melting, climate control, and insulation update
- Approval of January 2021 Statement of Revenue and Expenditures
- Discussion of outside wall insulation for arena and curling club
- 2020 COVID-19 expenses report
- 2021 budget report to be provided on Monday
Regular Council
This is a routine procedural meeting. Council will vote to pay accounts totaling $293,704.84, adopt minutes from several committees, and receive correspondence from conservation authorities. No new by-laws, rezonings, or major policy decisions are on the agenda.
- Approval of accounts payable totaling $293,704.84
- Adoption of minutes from Environmental, Transportation, Committee of Adjustment, and Planning Advisory Committee meetings
- Receipt of Quinte Conservation Executive Board and Crowe Valley Conservation Municipal Brief
- Passing of Confirmation By-law 1434-21
Planning Advisory Committee
The Planning Advisory Committee held a public meeting and voted on a rezoning application for 1371 Bronson Rapids Road. The application would rezone about 4 hectares (10 acres) from Marginal Agricultural to Rural Residential to create a single-family lot, as a condition of severance B104/20. The committee carried the rezoning 6-1, with the decision deferred pending final approval of the severance from Hastings County.
- Rezoning application for 1371 Bronson Rapids Road: 4 hectares (10 acres) from Marginal Agricultural (MA) to Rural Residential (RR)
- Rezoning is a condition of severance B104/20
- Motion carried 6-1 on a recorded vote, with Councillor Sari Watson opposed
- Decision deferred until final approval of severance from Hastings County
Committee of Adjustment
The Committee of Adjustment approved a minor variance application (MV 1-21) from Vic's Glass Service Ltd. for property at 469 Ridge Road. The approval permits an additional storage building up to 19.36 feet in height and a reduced front yard setback of 17 feet for an office addition. Conditions include removing sea-cans, landscaping, and obtaining a building permit within one year.
- Approved MV 1-21 for 469 Ridge Road: storage building height 19.36 ft, front yard setback reduced from 26.2 ft to 17 ft
- Condition: all sea-cans removed and prohibited on site
- Condition: rear and interior side yards landscaped per by-law 320-03, with fencing requested before building permit
- Condition: building permit obtained within one year, pending COVID-19 restrictions
Regular Council
The Township of Stirling-Rawdon Regular Council meeting on February 1, 2021 will consider adopting minutes from previous meetings, approving payments of $115,206.67, and passing several by-laws. Key by-laws include one to exempt Harvest Glen Subdivision from part-lot control, one to approve an agreement for municipal by-law enforcement, and one to appoint a Municipal Law Enforcement Officer. The agenda is largely routine, with no delegations or closed session.
- By-law 1430-21: Part lot control exemption for Harvest Glen Subdivision, Plan 21M-302
- By-law 1431-21: Approve and adopt agreement for enforcement of municipal by-laws
- By-law 1432-21: Appoint Municipal Law Enforcement Officer and repeal By-law 1367-20
- Payment of vouchers totaling $115,206.67
- Receive minutes from various boards and committees
Parks and Recreation Committee
The Parks and Recreation Committee discussed a resident's proposal to revive the rink at the Springbrook Ball Diamond as a multi-use facility and recommended that Council allocate up to $7,500 for Jewell Engineering to prepare a plan. They also agreed to use regular concrete for the Library Parkette. The meeting was otherwise routine, with agenda adoption, minutes approval, and no pecuniary interests disclosed.
- Recommended up to $7,500 for Jewell Engineering to prepare a plan for the Springbrook rink
- Resident Dianne Mechetuk offered to help fundraise for the rink
- Consensus to use regular concrete for the Library Parkette
- Minutes from December 9, 2020 received
Arena Board
The Arena Board will receive the 2021 Draft Arena Budget for further discussion, along with the treasurer's report for November and December 2020. The meeting also includes adoption of the agenda and approval of the previous meeting's minutes. The draft budget shows a proposed municipal contribution of $307,222, up from $254,323 in 2020, and includes a $45,150 deficit carried from 2020.
- 2021 Draft Arena Budget received for discussion, with total revenue and expenditures of $499,790
- Proposed municipal contributions of $307,222, up from $254,323 in 2020
- Budget includes $45,150 deficit from 2020
- Treasurer's report for November and December 2020 to be presented
- Minutes of December 15, 2020 meeting to be approved
Regular Council
The Township of Stirling-Rawdon Regular Council meeting on January 18, 2021 will consider approving payments totaling $499,301.52, adopt minutes from prior meetings, and pass three zoning by-law amendments. Council will also discuss correspondence, including support for Hastings Destination Trails Inc., a letter of support for Nairn and Hyman's pandemic business closure request, and an osprey nesting platform initiative. Councillor Watson has requested evaluations of the municipality's audio/uploading capacity and reopening the Springbrook outdoor skating rink.
- Approve payment of accounts totaling $499,301.52
- Pass By-law 1426-21 and 1427-21: rezone Concession 7, Part Lots 3 & 4 from Marginal Agricultural to Rural Residential
- Pass By-law 1428-21: rezone 152 North Street from Urban Commercial to Residential Second Density
- Consider supporting Hastings Destination Trails Inc. as Regional Trails Committee and participating in trails research
- Councillor Watson requests audio system evaluation and reopening Springbrook outdoor skating rink
Planning Advisory Committee
The Planning Advisory Committee is holding a public meeting to discuss administrative amendments to the Comprehensive Zoning By-Law No. 320-03 to conform with the Hastings County Official Plan, and three rezoning applications. The committee will then decide whether to forward the rezoning applications to Council for approval. The agenda also includes a request to install chain-link fencing in the Harvest Glen subdivision.
- Administrative amendments to Comprehensive Zoning By-Law No. 320-03 to conform with Hastings County Official Plan
- Rezoning 0.90 hectares (2.2 acres) from Marginal Agricultural (MA) to Rural Residential (RR) at Concession 7, Part Lots 3 & 4 (severance B64/20)
- Rezoning 0.82 hectares (2.02 acres) from Marginal Agricultural (MA) to Rural Residential (RR) at Concession 7, Part Lots 3 & 4 (severance B63/20)
- Rezoning 0.20 hectares (0.51 acres) at 152 North Street from Urban Commercial (UC) to Residential Second Density (R2) to permit a duplex
- Request to install chain-link fencing along the rear of the Harvest Glen subdivision property
Regular Council
The Township of Stirling-Rawdon Regular Council meeting on January 4, 2021 will hear a presentation from Cathy Trimble of Hastings Destination Trails, approve payment of accounts, and pass by-laws appointing officers for 2021 and confirming the meeting's proceedings. The agenda also includes adopting minutes from the December 21, 2020 Council meeting and the October 20, 2020 Arena Board meeting.
- Delegation from Hastings Destination Trails (Cathy Trimble) via Zoom
- By-law 1424-21: Appointment of Officers for 2021
- By-law 1425-21: Confirmation By-law for January 4, 2021
- Motion to pay accounts (vouchers)
- Adoption of Council minutes (Dec 21, 2020) and Arena Board minutes (Oct 20, 2020)