Stirling-Rawdon public meetings in 2022
20 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
Stirling-Rawdon Public Library Board
The Library Board will elect a Chair and Vice-Chair for the 2022-2026 term. Members will also review several policy updates and discuss a potential reciprocal borrowing agreement with neighboring libraries.
- Election of Library Board Chair and Vice-Chair for 2022-2026 term
- Approval of Mission, Vision, Values, and Intellectual Freedom policies
- Discussion of reciprocal borrowing agreement with Marmora & Lake and Madoc Public Libraries
- Renewal of Stirling Musical Instrument Lending Library occupancy agreement until December 30, 2023
- Approval of 2023 non-union salary pay grid increase
Regular Council
The Council will receive a redevelopment update from Campbellford Memorial Hospital regarding their proposed Campus of Care. The meeting also includes decisions on zoning amendments for Maple Road and Salem Road, and a potential purchase of asset management software.
- Campbellford Memorial Hospital redevelopment presentation
- Zoning amendment for 472 Maple Road (By-law 1598-22)
- Zoning amendment for 1281 Salem Road (By-law 1599-22)
- Purchase of 'Balance' software and 'ComTrack' mapping system
- Theatre and Library retrofit project authorization
Regular Council
The Council will meet to discuss a delegation regarding Wellmans Road and consider several new by-laws. The agenda also includes appointments and the adoption of previous meeting minutes.
- Delegation from Roger Barrett regarding Wellmans Road concerns
- By-law 1595-22: Procedural By-law
- By-law 1596-22: Arena-Recreation Centre Agreement
- Appointment of Councillor Dean Graff to Central Hastings Community Policing Advisory Committee
Special Council
This special meeting is focused on an education and training session regarding meeting procedures. Council will convene in a closed session for this purpose before rising to open session.
- Closed session for meeting procedures training
- By-law 1594-22 to confirm meeting proceedings
By-law Enforcement Services Board
This meeting agenda consists of procedural items including the appointment of a Chair and a request to enter a closed session. The closed session is intended to address personal matters regarding an identifiable individual under the Municipal Act. No specific enforcement actions or public business items are listed for discussion.
- Appointment of Chair
- Closed session regarding personal matters about an identifiable individual
Inaugural Council
The newly elected Council met to officially declare office and establish governance for the 2022-2026 term. The meeting included the appointment of a Deputy Mayor and the assignment of members to various municipal committees and boards.
- Declaration of Office for the 2022-2026 Council members
- Appointment of a Deputy Mayor for the 2022-2026 term
- By-law 1591-22: Appointing an alternate member for Hastings County Council
- By-law 1592-22: Naming members to Committees of the Whole, Boards, and Committees
- By-law 1593-22: Confirmation of inaugural meeting proceedings
Regular Council
The Council will consider several new by-laws, including policies for electronic monitoring and disconnecting from work. They will also review a request to rename a portion of James Street and approve a shed addition at Doug Andrews Memorial Park.
- Approval of $1,344,033.71 in vouchers
- Acceptance of $22,499.55 quote from Trilith Contracting for a shed addition at Doug Andrews Memorial Park
- By-law 1586-22: Electronic Monitoring Policy
- By-law 1587-22: Disconnect from Work Policy
- By-law 1588-22: Renaming a portion of James Street to Dunmor Street
Parks and Recreation Committee
The Parks and Recreation Committee is reviewing a draft policy for donating benches and trees to Township parks. If approved, the Committee will recommend that Council enact the policy by by-law.
- Draft Bench and Tree Donation Policy
- Proposed 10-year maintenance and repair period for donated assets
Arena Board
The Arena Board will review the Treasurer's report regarding revenue and expenditures through September 30, 2022. The meeting includes a report from the Arena Manager regarding season start-up, equipment maintenance challenges, and recent grant approvals.
- Review of revenue and expenditures to September 30, 2022
- Approval of $33,919.47 in previous account payments
- Report on Net Zero Grant approval for energy audits and future upgrades
- Report on $6,202 FedDev grant approval
- Discussion of equipment maintenance issues including refrigeration pump seals and floor scrubber batteries
Regular Council
The Stirling-Rawdon Council will consider a zoning amendment for 5123 Stirling-Marmora Road and an amendment to traffic regulations to include Frankford Road as a truck route. The meeting also includes the approval of municipal vouchers totaling $162,464.12.
- By-law 1582-22: Rezoning 5123 Stirling-Marmora Road from Marginal Agriculture to Rural Residential
- By-law 1583-22: Adding Frankford Road to the official Truck Route and Truck Route Map
- Approval of municipal accounts and vouchers in the amount of $162,464.12
- Receipt of the September 2022 Crowe Valley Conservation Authority Board Municipal Brief
Planning Advisory Committee
The Planning Advisory Committee is holding a public meeting to discuss a zoning by-law amendment for 5123 Stirling-Marmora Road. The proposal seeks to rezone 2.6 acres from Marginal Agriculture to Rural Residential to allow for a single family dwelling.
- Zoning By-law Amendment 22-8: Rezoning 2.6 acres at 5123 Stirling-Marmora Road from Marginal Agriculture (MA) to Rural Residential (RR)
- Rescinding Resolution #6: Rezoning application for 2450342 Ontario Inc. (Greg Belyea) due to property sale
Regular Council
The Stirling-Rawdon Council is meeting to adopt previous meeting minutes and review reports from various advisory bodies. The agenda includes a motion to approve municipal voucher payments totaling $1,429,949.18.
- Approval of voucher payments totaling $1,429,949.18
- Review of September 19, 2022, Regular Council minutes
- Review of Protection to Persons and Property meeting minutes
- Review of Finance and Personnel Committee meeting minutes
- Adoption of Confirmation By-law 1581-22
Building Inspection Services Board
The Board is receiving the CBO September monthly report and the BISB reports for July and August 2022. The meeting also includes the review of the Statement of Revenue and Expenditures as of August 31, 2022.
- Receipt of CBO September Monthly Report
- Receipt of July and August 2022 BISB Reports
- Receipt of Statement of Revenue and Expenditures as of August 31, 2022
- Approval of July 28, 2022 meeting minutes
By-law Enforcement Services Board
The Board is reviewing the By-Law Officer's August 2022 report and financial statements. Members will also receive requests from the Town of Deseronto for additional weekly hours and from Madoc Township for election day coverage.
- Town of Deseronto request for 4 to 5 additional hours per week
- Madoc Township request for approximately 4 hours of overtime for Election Day on October 24, 2022
- By-Law Officer August 2022 report and call-out reports
- Statement of Revenue and Expenditures as of August 31, 2022
- Closed session to consider labour relations or employee negotiations
Regular Council
The Council is reviewing municipal accounts, approving a winter sand tender, and processing several land and zoning applications. The meeting also addresses road closures for upcoming village markets and receives reports from the Committee of Adjustment and Planning Advisory Committee.
- Approved Drain Bros. Excavating Ltd. winter sand tender for $61,867.50
- Approved deeding of Potts Road to the Township at no cost
- Approved Mill Street road closures for Harvest and Holiday Markets
- Approved payment of municipal vouchers totaling $833,881.48
- Approved minor variance applications for 327 Salem Road and 15 Liter Lane
Planning Advisory Committee
The Planning Advisory Committee is reviewing several applications for consent to sever land parcels. Most applications involve rezoning severed lots to Rural Residential and applying agricultural exceptions to retained lands to prohibit new residential uses.
- Severance application: 995-1057 Wellmans Road (Alan & Elizabeth Coxwell)
- Severance application: 472 Maple Road (Darrell & Rodney Russett)
- Severance application: 1281 Salem Road (Grant & June Hagerman)
- Severance application: 405 & 445 Salem Road (Chris, Lydia & Brett Sarles)
- Severance application: 381 Squire Road (Robert & Patricia Beattie)
Committee of Adjustment
The Committee of Adjustment is meeting to consider two minor variance requests for accessory buildings. One application involves increasing building height at 327 Salem Road, and the other involves a water setback relief at 15 Liter Lane.
- Minor Variance MV8-22: Increase accessory building height from 4.5m to 5.11m at 327 Salem Road
- Minor Variance MV9-22: Reduce water setback from 30m to 13.3m at 15 Liter Lane
- Review of July 12, 2022, meeting minutes
Regular Council
The Stirling-Rawdon Council is reviewing a storm water tender and discussing support for floodplain mapping. The meeting also includes the adoption of committee minutes and various municipal reports.
- Acceptance of $89,510.73 storm water tender from Tim Donaldson Excavating Ltd.
- Approval of $238,256.37 in voucher payments
- Support for Lower Trent Conservation's floodplain mapping application
- By-law 1578-22 regarding Harvest Glen Subdivision Part Lot Control
- Recommendation for engineering design of North Street Storm Sewer
Regular Council
The Council will review reports from various committees and address several new by-laws. Key items include a website update and the adoption of policies for complaints, community funds, and employee conduct.
- Website update at a cost of $8,900 plus HST
- Approval of vouchers totaling $1,651,601.99
- By-law 1572-22: Delegation of Authority for Site Plan Control
- By-law 1573-22: Formal Complaints Policy
- By-law 1574-22: Community Fund Policy
Arena Board
The Arena Board is reviewing the Treasurer's report, including $33,919.47 in pending payments. The meeting also includes receiving a draft Arena Board agreement and the Manager's report regarding summer programs and maintenance.
- Approval of $33,919.47 in payments for accounts dated April 19 to July 28, 2022
- Receipt of the Statement of Revenue and Expenditures ending July 31, 2022
- Receipt of the draft Arena Board agreement
- Manager's report on summer programs and the completion of the arena compressor rebuild