Stirling-Rawdon public meetings in 2025
28 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Stirling-Rawdon Public Library Board
The Stirling-Rawdon Public Library Board will approve the final draft of the 2026 budget and transfer various donations totaling $2,123.14 to the General Reserve Fund. The board will also renew an occupancy agreement with the Stirling Musical Instrument Lending Library and close a reserve account for the Stirling MILL.
- Approval of 2026 Library Board Budget
- Renewal of Stirling Library Occupancy Agreement with Stirling MILL
- Transfer of $2,123.14 in donations to General Reserve Fund
- Transfer of $598.14 from merchandise sales to Programming Reserve Fund
- Closure of MILL Reserve Fund 0-300055
Regular Council
The Council is meeting to address a vacancy in the Ward 1 Councillor office and establish the 2026 interim tax levy. The body will also review the 2025 Asset Management Plan and development charge escalations for 2026.
- By-law 75-25 to provide for the 2026 interim tax levy with a penalty and interest rate of 1.25%
- Declaration of vacancy for the Ward 1 Councillor office previously held by Dean Graff
- Adoption of the Council Vacancy Appointment Process Policy
- Receipt of the 2025 Asset Management Plan Level of Service report
- Re-appointment of Mayor Mullin, Deputy Mayor Solmes, Councillor Smith, and Councillor Stewart to the Committee of Adjustment for 2026
Regular Council
The council approved contracted services to remove willow trees at Elaine Crescent for $3,800 plus HST from the 2025 Parks Budget, and to cut roots in the storm sewer at Elaine Crescent for $6,879 plus HST from the 2025 Storm Water Budget. It also adopted By-law 71-25 for a sewage allocation agreement and By-law 72-25 for a planning cost agreement with Farnsworth Construction Ltd. at 40 Church Street. A transit update presentation from the Central Hastings Support Network was received.
- Approval of $3,800 plus HST for willow tree removal at Elaine Crescent (2025 Parks Budget)
- Approval of $6,879 plus HST for storm sewer root cutting at Elaine Crescent (2025 Storm Water Budget)
- By-law 71-25: Sewage Allocation Agreement with Farnsworth Construction Ltd. (40 Church Street)
- By-law 72-25: Planning Cost Agreement with Farnsworth Construction Ltd. (40 Church Street)
- Transit update presentation by Central Hastings Support Network (no action requested)
By-law Enforcement Services Board
The By-law Enforcement Services Board will adopt its agenda, approve the minutes from the September 25, 2025 meeting, receive the By‑Law Officer's report on hours to October 31, 2025, and approve the 2026 draft budget as presented. The draft budget includes a $4,000 allocation for a future vehicle purchase and outlines wage and benefit costs. A closed‑session will address personal matters about an identifiable individual.
- Adopt agenda for the November 27, 2025 meeting
- Approve minutes of the September 25, 2025 meeting
- Receive By‑Law Officer's report on hours to October 31, 2025
- Approve the 2026 By‑law Enforcement Services draft budget, including a $4,000 vehicle‑fund allocation
- Closed session to discuss personal matters about an identifiable individual
Building Inspection Services Board
The Building Inspection Services Board will consider and vote on the 2026 draft budget. The agenda includes raising the administration fee for each member municipality to $9,000 for 2026. The board will receive a report on the 2024‑2025 reserve status at the next meeting. The budget proposes a new inspection vehicle costing $64,000 and notes $18,500 in Moneris payment‑processing costs.
- Approve 2026 Building Inspection Services Board draft budget
- Increase 2026 administration fee to $9,000 per municipality
- Purchase a new inspection vehicle estimated at $64,000 (resale value $20,000)
- Report on 2024‑2025 reserve status at the next board meeting
- Address $18,500 Moneris card‑payment processing cost and possible vendor change
Stirling-Rawdon Public Library Board
The Stirling‑Rawdon Public Library Board will approve the updated 2026 budget and forward it to the municipal CAO. It will also adopt edited versions of the Safety, Security and Emergencies policy (#OP0825) and the Harassment and Discrimination policy (#HRP283 10A). The board will ratify a facilitation services agreement for strategic planning and schedule the CEO’s 2025 performance evaluation.
- Approve Safety, Security and Emergencies in the Library Policy #OP0825 (edited)
- Approve Harassment and Discrimination Policy #HRP283 10A (edited)
- Approve Facilitation Services Agreement for Strategic Planning
- Approve updates to the proposed 2026 Library Budget and forward to Municipal CAO
- Complete 2025 CEO Evaluation by board members
Regular Council
Council is deciding whether to place a question on the 2026 municipal election ballot, abolish wards, or defer the matter. The body is also setting the 2026 budget review timeline and receiving reports on conservation authority proposals.
- Decision on 2026 municipal election ballot question or abolition of wards
- Preliminary 2026 budget meeting scheduled for January 12, 2026
- Conservation Authority Proposal (OPCA) from LTCA, QCA, and CVCA
- Draft 2026 budgets from Lower Trent and Quinte Conservation Authorities
- Correspondence regarding Bill 60 - Proposed Fighting Delays, Building Faster Act, 2025
Regular Council
The Township of Stirling‑Rawdon Council will adopt its agenda, confirm by‑law 69‑25, and receive several reports. It will approve the installation of RAD60LES speed signs at a cost of $5,500 each, totaling $11,000, funded from the Roads Maintenance – Safety Devices budget. The council will also consider the Ward System Review, directing staff either to draft a by‑law for the November 18 meeting or to refer the matter to the next term. Additional items include receipt of the Lower Trent Conservation Authority 2026 draft budget and standard public‑input procedures.
- Approve RAD60LES speed signs for Campbellford Road – $5,500 each, total $11,000
- Ward System Review – staff to draft by‑law for November 18 or refer back to next term
- Adopt agenda and confirm By‑law 69‑25 for this meeting
- Receive Lower Trent Conservation Authority 2026 draft budget
- Public input limited to 2‑minute comments on agenda items
Arena Board
The Stirling‑Rawdon Arena Board will consider and vote on the proposed 2026 budget, which reflects a 5.9% overall increase and a 5.2% rise in municipal contributions. The board will also decide whether to accept the snow‑plowing contract for the 2025‑2026 season from Find A Way at a cost of $12,500. Additional routine items include adopting the agenda, approving the September 23 minutes, and receiving the October manager’s report.
- Accept snow‑plowing contract for 2025‑2026 season from Find A Way – $12,500
- Approve proposed 2026 Arena Board Budget (5.9% total increase, 5.2% municipal contribution rise)
- Adopt the October 28 agenda as presented
- Approve Arena Board minutes from September 23, 2025
- Receive the October 2025 Manager’s Report
Parks and Recreation Committee
The Parks and Recreation Committee will receive the Public Works Manager’s report and consider a recommendation to purchase ball‑diamond groomer equipment costing up to $15,000 from the remaining clay‑infield budget. The committee will also receive the September 30, 2025 Statement of Revenue and Expenditures and a summary of the recent parks usage survey. No other decisions are recorded in the agenda.
- Recommendation to purchase a ball‑diamond groomer for up to $15,000
- Clay infield installation projected cost of $50,000 plus HST
- Scoreboard for Springbrook Ball Diamond with net cost $13,516.38, funded by Springbrook Minor Softball Association
- Receipt of Public Works Manager’s Parks and Recreation report
- Receipt of Parks Survey report summarizing 85 responses
Regular Council
The Stirling-Rawdon Council will discuss updating the township's water and wastewater rate study and financial plan. The meeting also includes decisions on zoning amendments and updates to procedural and committee by-laws.
- Proposed $31,500 plus HST contract for Watson & Associates Economists Ltd. for a Water and Wastewater Rate Study
- Zoning by-law amendment for 241 Bateman Road (By-law 63-25)
- Zoning by-law amendment for 281 Spencer Road (By-law 64-25)
- Request for Municipal Ice Storm Assistance (MISA) for March 2025 storm costs
- Deputation from Dave Bush regarding traffic control for Front Porch Shenanigans
Stirling-Rawdon Public Library Board
The Stirling‑Rawdon Public Library Board will adopt the Working Alone Policy #OP1025E and the Safety, Security and Emergencies in the Library Policy #OP0825 with its appendix. It will also approve the purchase of five Modulus Flip Tables from Upper Canada Office Systems using reserve funds. Finally, the board will approve the operational expenses of the draft 2026 library budget.
- Approval of Working Alone Policy #OP1025E
- Approval of Safety, Security and Emergencies in the Library Policy #OP0825 and appendix
- Approval of quote for 5 Modulus Flip Tables from Upper Canada Office Systems (reserve funds)
- Approval of operational expenses in the 2026 Library Budget
Planning Advisory Committee
The Planning Advisory Committee will hold a public meeting to consider three zoning by‑law amendment applications (ZBA25‑08, ZBA25‑09, ZBA25‑10). The proposals seek to rezone 0.15 ha at 4840 Stirling Marmora Road from Urban Commercial to Multiple Residential Exception, 1 ha at 241 Bateman Road from Marginal Agriculture to Rural Residential, and 71.91 acres at 281 Spencer Road with portions changing from Permanent Agriculture to Rural Residential Exception and to Permanent Agriculture Exception. The Committee will decide whether to defer the 4840 Stirling Marmora Road amendment pending additional studies and whether to forward the Bateman Road and Spencer Road amendments to Council for approval.
- ZBA25‑08: Rezone 0.15 ha (0.38 acres) at 4840 Stirling Marmora Road from Urban Commercial (UC) to Multiple Residential Exception (MR‑12) for up to four units.
- ZBA25‑09: Rezone 1 ha (2.57 acres) at 241 Bateman Road from Marginal Agriculture (MA) to Rural Residential (RR) to recognize existing residential use.
- ZBA25‑10: Rezone 71.91 acres at 281 Spencer Road – 0.77 ha (1.91 acres) from Permanent Agriculture (PA) to Rural Residential Exception (RR‑24) and 28.3 ha (70 acres) from PA to Permanent Agriculture Exception (PA‑52).
- Motion to defer ZBA25‑08 pending a site plan, hydrogeological study, and a complete application.
- Decision on whether to forward ZBA25‑09 and ZBA25‑10 to Council for approval.
Regular Council
The Township of Stirling‑Rawdon Council will adopt a by‑law establishing a Film Policy in partnership with Hastings County and the Bay of Quinte Film Office. The meeting also includes a deputation requesting a 60 km/h speed limit on Cooke Road, and two motions directing staff to prepare reports on electronic payment options and on restructuring the ward system. Additional items are a request for endorsement of the Children’s Safety Village campaign and routine reports from municipal managers.
- Adopt By‑law 61‑25 to establish a Film Policy for the township
- Receive deputation from David Black requesting a 60 km/h speed limit on Cooke Road
- Motion: staff to report on e‑transfer and other payment options
- Motion: staff to report on dissolving the current two‑ward system and alternatives
- Request for Council endorsement of the Children’s Safety Village capital campaign
Special Council
The Special Council will adopt its agenda and disclose any interests. It will convene a closed session to receive a report from the CAO on labour relations and CUPE negotiations. Afterwards, the council will pass Confirmation By‑law 60‑25 to ratify the meeting’s actions.
- Closed‑session report on labour relations/employee negotiations – CAO report on CUPE negotiations
- Adoption of the Special Council agenda
- Confirmation By‑law 60‑25 to confirm the proceedings of the meeting
By-law Enforcement Services Board
The Board will meet to receive the By-law Enforcement Services reports and the Statement of Revenue and Expenditures for August 2025. The meeting also includes the adoption of the agenda and approval of previous meeting minutes.
- BESB Reports for August 2025
- Statement of Revenue and Expenditures to August 2025
- Approval of minutes from April 24, 2025, and June 9, 2025
Building Inspection Services Board
The Building Inspection Services Board will discuss a request from J‑Bo Holdings Inc. to waive building permit fees for a storage‑unit project in the Village of Tweed. The board will vote on whether to approve the $10,000 fee waiver. The agenda also includes adoption of the agenda, approval of minutes from April 24 and June 9, 2025, and receipt of staff reports and the August 2025 statement of revenues and expenditures.
- Decision on waiving $10,000 in building permit fees for J‑Bo Holdings Inc. in the Village of Tweed
- Adoption of the September 25, 2025 agenda
- Approval of minutes from the April 24 and June 9, 2025 meetings
- Receipt of the Chief Building Official’s September 2025 report
- Receipt of the August 2025 statement of revenue and expenditures
Arena Board
The Stirling-Rawdon Arena Board will receive the Manager's Report and a Statement of Revenue and Expenditures for September 2025. The agenda also includes the adoption of the meeting minutes from April 22, 2025.
- Approval of Arena Board minutes from April 22, 2025
- Manager's Report for September 2025
- Statement of Revenue and Expenditures for September 2025
- Condenser Project Update
- Floor Scrubber replacement decision
Stirling-Rawdon Public Library Board
The Stirling-Rawdon Public Library Board will review a preliminary strategic plan for 2026-2030 and vote on updated public conduct and workplace safety policies. The board will also consider a reciprocal borrowing request from the Tweed Public Library.
- Preliminary 2026-2030 Strategic Plan for discussion
- Approval of Public Code of Conduct Policy #OP0821
- Approval of revised Safety in Workplace Policy #OP0822
- Reciprocal Borrowing Privileges Request from Tweed Public Library
- Review of revenue and expenditure statements for April, May, June, and July 2025
Regular Council
The Township of Stirling-Rawdon is considering the installation of the Wellman's Road Bridge - North in 2025 and the addition of guide posts to the Stirling Rail Trail in 2026. Council will also review proposed amendments to the current Procedural By-law.
- Installation of Wellman's Road Bridge - North to be completed in 2025 and financed in the 2026 Capital Budget
- Proposed installation of guide posts on the Stirling Rail Trail in 2026 pending consultation with the public and Eastern Ontario Trails Alliance
- Proposed amendments to the Procedural By-law with a new meeting format starting October 7, 2025
- Low Water Level 3 declarations from Quinte Conservation Authority and Crowe Valley Conservation Authority
Medical Board
The Medical Board will meet to receive an update from Mayo Hawco, CEO of the Gateway Community Health Centre. The board will then discuss the information provided in that update.
- Update from Mayo Hawco, CEO Gateway Community Health Centre
Standing Committees
The Standing Committees meeting will adopt the agenda, receive several staff reports, and consider a recommendation to accept a $73,500 plus HST quote from Drain Bros Excavating Limited for the 2025/26 winter sand tender. The Finance and Personnel Committee will waive the procurement policy to allow a single quote for two scoreboards for the Springbrook Baseball Diamond and authorize the purchase. The Accessibility Committee will adopt the Multi-Year Accessibility Plan 2025-2030. Additional items include receipt of the Environmental and Public Works Managers' August reports and a correspondence on wild parsnip.
- Accept Drain Bros Excavating Limited quote of $73,500 + HST for winter sand tender
- Waive procurement policy to allow one quote for two Springbrook Baseball Diamond scoreboards
- Adopt Multi-Year Accessibility Plan 2025-2030
- Receive Environmental Manager's Report – August 2025
- Receive Public Works Manager's Report – August 2025
Special Council
The Special Council adopted its agenda and confirmed By-law 58-25 to ratify the meeting's actions. It approved a winter sand tender quote of $73,500 + HST from Drain Bros Excavating Limited for road sanding. The council also waived the procurement policy to allow a single quote for two scoreboards at the Springbrook Baseball Diamond and adopted the Multi-Year Accessibility Plan 2025‑2030.
- Approval of Winter Sand Tender RFQ – quote of $73,500 + HST from Drain Bros Excavating Limited
- Procurement policy waiver to permit a single quote for two scoreboards for Springbrook Baseball Diamond
- Adoption of the Multi-Year Accessibility Plan 2025‑2030
- Confirmation By-law 58-25 ratifying the council's proceedings
- Presentation on speed‑limit reduction request for Hoards Road west of Bedford Road
Regular Council
The Township of Stirling‑Rawdon Council will adopt its agenda and receive several sets of minutes and correspondence. It will vote on By‑law 55‑25 to amend the Comprehensive Zoning By‑law for 1348 Ridge Road, and on By‑law 56‑25 to appoint a Chief Administrative Officer and Deputy‑Treasurer while repealing By‑law 1148‑16. A closed‑session will address personal staffing matters, including CAO recruitment. The meeting will conclude with a confirmation by‑law for the day’s proceedings.
- By‑law 55‑25 – amendment to the Comprehensive Zoning By‑law for 1348 Ridge Road
- By‑law 56‑25 – appointment of a Chief Administrative Officer and Deputy‑Treasurer, repealing By‑law 1148‑16
- Closed‑session discussion of personal staffing matters, including CAO recruitment
- Receipt of Low Water Condition memoranda from Lower Trent, Quinte, and Crowe Valley Conservation Authorities
- Confirmation By‑law 57‑25 to ratify the council’s actions on August 18, 2025
Planning Advisory Committee
The Planning Advisory Committee will consider Zoning By‑law Amendment ZBA‑25‑07 to rezone approximately 32.55 ha (80.6 acres) at 1348 Ridge Road, changing 1.45 ha to Rural Residential and the remainder to a Permanent Agriculture Exception (PA‑51) to prohibit new residential development. The committee will also receive an Application for Consent (B42/25) for Merrick Livestock Ltd. at 281 Spencer Road, with conditions that include a land survey, payment of property taxes, a deed for road widening, a sworn affidavit, and rezoning of the severed and retained lands to Rural Residential Exception (RR‑XX) and Permanent Agriculture Exception (PA‑XX). Both matters will be reported to council for approval or rejection.
- ZBA‑25‑07 rezoning of 32.55 ha at 1348 Ridge Road – 1.45 ha to Rural Residential, rest to PA‑51
- Application for Consent B42/25 for Merrick Livestock Ltd. at 281 Spencer Road with survey, tax, road widening, affidavit and rezoning conditions
Standing Committees
The Standing Committees will review requests for property tax relief for the Springbrook Diner due to ongoing construction. The body will also consider quotes to rebuild unsafe emergency exit stairs at the Stirling Festival Theatre.
- Request for property tax relief from Springbrook Diner
- Quotes from Bellefab and CP General Contracting for Stirling Theatre stairs
- Request to remove tennis/pickleball net at the dog park
- Request for a municipal garbage can near the east end of Mill Street
- Discussion on willow trees at Elaine Park
Regular Council
The Stirling-Rawdon Regular Council will meet to discuss several new by-laws and agreements. Key items include a planning services agreement with Hastings County and a blue box material services agreement with Circular Materials Ontario.
- By-law 51-25: Planning Services Agreement (SPARC) with the County of Hastings
- By-law 52-25: Development agreement with Drew Harrison Farms Inc.
- By-law 53-25: Master Services Agreement with Circular Materials Ontario for blue box material
- Closed session to discuss CAO recruitment, staffing, and member training
- Receipt of 2024 EMCPA Compliance Report from the Ministry of Emergency Preparedness and Response
Special Council
The Special Council will adopt its agenda as presented. A closed‑session will be held to discuss personal matters concerning a municipal employee, specifically CAO interviews. The Council will then pass By‑law 50‑25 to confirm the proceedings of the meeting. The meeting will conclude with adjournment.
- Adopt agenda as presented
- Closed‑session to address personal matters about an identifiable individual (CAO interviews)
- Report on closed‑session items
- Pass By‑law 50‑25 to confirm meeting proceedings
- Adjournment