Stirling-Rawdon public meetings in 2025
71 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Stirling-Rawdon Public Library Board
The Stirling-Rawdon Public Library Board will approve the final draft of the 2026 budget and transfer various donations totaling $2,123.14 to the General Reserve Fund. The board will also renew an occupancy agreement with the Stirling Musical Instrument Lending Library and close a reserve account for the Stirling MILL.
- Approval of 2026 Library Board Budget
- Renewal of Stirling Library Occupancy Agreement with Stirling MILL
- Transfer of $2,123.14 in donations to General Reserve Fund
- Transfer of $598.14 from merchandise sales to Programming Reserve Fund
- Closure of MILL Reserve Fund 0-300055
Regular Council
The Council is meeting to address a vacancy in the Ward 1 Councillor office and establish the 2026 interim tax levy. The body will also review the 2025 Asset Management Plan and development charge escalations for 2026.
- By-law 75-25 to provide for the 2026 interim tax levy with a penalty and interest rate of 1.25%
- Declaration of vacancy for the Ward 1 Councillor office previously held by Dean Graff
- Adoption of the Council Vacancy Appointment Process Policy
- Receipt of the 2025 Asset Management Plan Level of Service report
- Re-appointment of Mayor Mullin, Deputy Mayor Solmes, Councillor Smith, and Councillor Stewart to the Committee of Adjustment for 2026
Regular Council
The council approved contracted services to remove willow trees at Elaine Crescent for $3,800 plus HST from the 2025 Parks Budget, and to cut roots in the storm sewer at Elaine Crescent for $6,879 plus HST from the 2025 Storm Water Budget. It also adopted By-law 71-25 for a sewage allocation agreement and By-law 72-25 for a planning cost agreement with Farnsworth Construction Ltd. at 40 Church Street. A transit update presentation from the Central Hastings Support Network was received.
- Approval of $3,800 plus HST for willow tree removal at Elaine Crescent (2025 Parks Budget)
- Approval of $6,879 plus HST for storm sewer root cutting at Elaine Crescent (2025 Storm Water Budget)
- By-law 71-25: Sewage Allocation Agreement with Farnsworth Construction Ltd. (40 Church Street)
- By-law 72-25: Planning Cost Agreement with Farnsworth Construction Ltd. (40 Church Street)
- Transit update presentation by Central Hastings Support Network (no action requested)
By-law Enforcement Services Board
The By-law Enforcement Services Board will adopt its agenda, approve the minutes from the September 25, 2025 meeting, receive the By‑Law Officer's report on hours to October 31, 2025, and approve the 2026 draft budget as presented. The draft budget includes a $4,000 allocation for a future vehicle purchase and outlines wage and benefit costs. A closed‑session will address personal matters about an identifiable individual.
- Adopt agenda for the November 27, 2025 meeting
- Approve minutes of the September 25, 2025 meeting
- Receive By‑Law Officer's report on hours to October 31, 2025
- Approve the 2026 By‑law Enforcement Services draft budget, including a $4,000 vehicle‑fund allocation
- Closed session to discuss personal matters about an identifiable individual
Building Inspection Services Board
The Building Inspection Services Board will consider and vote on the 2026 draft budget. The agenda includes raising the administration fee for each member municipality to $9,000 for 2026. The board will receive a report on the 2024‑2025 reserve status at the next meeting. The budget proposes a new inspection vehicle costing $64,000 and notes $18,500 in Moneris payment‑processing costs.
- Approve 2026 Building Inspection Services Board draft budget
- Increase 2026 administration fee to $9,000 per municipality
- Purchase a new inspection vehicle estimated at $64,000 (resale value $20,000)
- Report on 2024‑2025 reserve status at the next board meeting
- Address $18,500 Moneris card‑payment processing cost and possible vendor change
Stirling-Rawdon Public Library Board
The Stirling‑Rawdon Public Library Board will approve the updated 2026 budget and forward it to the municipal CAO. It will also adopt edited versions of the Safety, Security and Emergencies policy (#OP0825) and the Harassment and Discrimination policy (#HRP283 10A). The board will ratify a facilitation services agreement for strategic planning and schedule the CEO’s 2025 performance evaluation.
- Approve Safety, Security and Emergencies in the Library Policy #OP0825 (edited)
- Approve Harassment and Discrimination Policy #HRP283 10A (edited)
- Approve Facilitation Services Agreement for Strategic Planning
- Approve updates to the proposed 2026 Library Budget and forward to Municipal CAO
- Complete 2025 CEO Evaluation by board members
Regular Council
Council is deciding whether to place a question on the 2026 municipal election ballot, abolish wards, or defer the matter. The body is also setting the 2026 budget review timeline and receiving reports on conservation authority proposals.
- Decision on 2026 municipal election ballot question or abolition of wards
- Preliminary 2026 budget meeting scheduled for January 12, 2026
- Conservation Authority Proposal (OPCA) from LTCA, QCA, and CVCA
- Draft 2026 budgets from Lower Trent and Quinte Conservation Authorities
- Correspondence regarding Bill 60 - Proposed Fighting Delays, Building Faster Act, 2025
Regular Council
The Township of Stirling‑Rawdon Council will adopt its agenda, confirm by‑law 69‑25, and receive several reports. It will approve the installation of RAD60LES speed signs at a cost of $5,500 each, totaling $11,000, funded from the Roads Maintenance – Safety Devices budget. The council will also consider the Ward System Review, directing staff either to draft a by‑law for the November 18 meeting or to refer the matter to the next term. Additional items include receipt of the Lower Trent Conservation Authority 2026 draft budget and standard public‑input procedures.
- Approve RAD60LES speed signs for Campbellford Road – $5,500 each, total $11,000
- Ward System Review – staff to draft by‑law for November 18 or refer back to next term
- Adopt agenda and confirm By‑law 69‑25 for this meeting
- Receive Lower Trent Conservation Authority 2026 draft budget
- Public input limited to 2‑minute comments on agenda items
Arena Board
The Stirling‑Rawdon Arena Board will consider and vote on the proposed 2026 budget, which reflects a 5.9% overall increase and a 5.2% rise in municipal contributions. The board will also decide whether to accept the snow‑plowing contract for the 2025‑2026 season from Find A Way at a cost of $12,500. Additional routine items include adopting the agenda, approving the September 23 minutes, and receiving the October manager’s report.
- Accept snow‑plowing contract for 2025‑2026 season from Find A Way – $12,500
- Approve proposed 2026 Arena Board Budget (5.9% total increase, 5.2% municipal contribution rise)
- Adopt the October 28 agenda as presented
- Approve Arena Board minutes from September 23, 2025
- Receive the October 2025 Manager’s Report
Parks and Recreation Committee
The Parks and Recreation Committee will receive the Public Works Manager’s report and consider a recommendation to purchase ball‑diamond groomer equipment costing up to $15,000 from the remaining clay‑infield budget. The committee will also receive the September 30, 2025 Statement of Revenue and Expenditures and a summary of the recent parks usage survey. No other decisions are recorded in the agenda.
- Recommendation to purchase a ball‑diamond groomer for up to $15,000
- Clay infield installation projected cost of $50,000 plus HST
- Scoreboard for Springbrook Ball Diamond with net cost $13,516.38, funded by Springbrook Minor Softball Association
- Receipt of Public Works Manager’s Parks and Recreation report
- Receipt of Parks Survey report summarizing 85 responses
Regular Council
The Stirling-Rawdon Council will discuss updating the township's water and wastewater rate study and financial plan. The meeting also includes decisions on zoning amendments and updates to procedural and committee by-laws.
- Proposed $31,500 plus HST contract for Watson & Associates Economists Ltd. for a Water and Wastewater Rate Study
- Zoning by-law amendment for 241 Bateman Road (By-law 63-25)
- Zoning by-law amendment for 281 Spencer Road (By-law 64-25)
- Request for Municipal Ice Storm Assistance (MISA) for March 2025 storm costs
- Deputation from Dave Bush regarding traffic control for Front Porch Shenanigans
Stirling-Rawdon Public Library Board
The Stirling‑Rawdon Public Library Board will adopt the Working Alone Policy #OP1025E and the Safety, Security and Emergencies in the Library Policy #OP0825 with its appendix. It will also approve the purchase of five Modulus Flip Tables from Upper Canada Office Systems using reserve funds. Finally, the board will approve the operational expenses of the draft 2026 library budget.
- Approval of Working Alone Policy #OP1025E
- Approval of Safety, Security and Emergencies in the Library Policy #OP0825 and appendix
- Approval of quote for 5 Modulus Flip Tables from Upper Canada Office Systems (reserve funds)
- Approval of operational expenses in the 2026 Library Budget
Planning Advisory Committee
The Planning Advisory Committee will hold a public meeting to consider three zoning by‑law amendment applications (ZBA25‑08, ZBA25‑09, ZBA25‑10). The proposals seek to rezone 0.15 ha at 4840 Stirling Marmora Road from Urban Commercial to Multiple Residential Exception, 1 ha at 241 Bateman Road from Marginal Agriculture to Rural Residential, and 71.91 acres at 281 Spencer Road with portions changing from Permanent Agriculture to Rural Residential Exception and to Permanent Agriculture Exception. The Committee will decide whether to defer the 4840 Stirling Marmora Road amendment pending additional studies and whether to forward the Bateman Road and Spencer Road amendments to Council for approval.
- ZBA25‑08: Rezone 0.15 ha (0.38 acres) at 4840 Stirling Marmora Road from Urban Commercial (UC) to Multiple Residential Exception (MR‑12) for up to four units.
- ZBA25‑09: Rezone 1 ha (2.57 acres) at 241 Bateman Road from Marginal Agriculture (MA) to Rural Residential (RR) to recognize existing residential use.
- ZBA25‑10: Rezone 71.91 acres at 281 Spencer Road – 0.77 ha (1.91 acres) from Permanent Agriculture (PA) to Rural Residential Exception (RR‑24) and 28.3 ha (70 acres) from PA to Permanent Agriculture Exception (PA‑52).
- Motion to defer ZBA25‑08 pending a site plan, hydrogeological study, and a complete application.
- Decision on whether to forward ZBA25‑09 and ZBA25‑10 to Council for approval.
Regular Council
The Township of Stirling‑Rawdon Council will adopt a by‑law establishing a Film Policy in partnership with Hastings County and the Bay of Quinte Film Office. The meeting also includes a deputation requesting a 60 km/h speed limit on Cooke Road, and two motions directing staff to prepare reports on electronic payment options and on restructuring the ward system. Additional items are a request for endorsement of the Children’s Safety Village campaign and routine reports from municipal managers.
- Adopt By‑law 61‑25 to establish a Film Policy for the township
- Receive deputation from David Black requesting a 60 km/h speed limit on Cooke Road
- Motion: staff to report on e‑transfer and other payment options
- Motion: staff to report on dissolving the current two‑ward system and alternatives
- Request for Council endorsement of the Children’s Safety Village capital campaign
Special Council
The Special Council will adopt its agenda and disclose any interests. It will convene a closed session to receive a report from the CAO on labour relations and CUPE negotiations. Afterwards, the council will pass Confirmation By‑law 60‑25 to ratify the meeting’s actions.
- Closed‑session report on labour relations/employee negotiations – CAO report on CUPE negotiations
- Adoption of the Special Council agenda
- Confirmation By‑law 60‑25 to confirm the proceedings of the meeting
By-law Enforcement Services Board
The Board will meet to receive the By-law Enforcement Services reports and the Statement of Revenue and Expenditures for August 2025. The meeting also includes the adoption of the agenda and approval of previous meeting minutes.
- BESB Reports for August 2025
- Statement of Revenue and Expenditures to August 2025
- Approval of minutes from April 24, 2025, and June 9, 2025
Building Inspection Services Board
The Building Inspection Services Board will discuss a request from J‑Bo Holdings Inc. to waive building permit fees for a storage‑unit project in the Village of Tweed. The board will vote on whether to approve the $10,000 fee waiver. The agenda also includes adoption of the agenda, approval of minutes from April 24 and June 9, 2025, and receipt of staff reports and the August 2025 statement of revenues and expenditures.
- Decision on waiving $10,000 in building permit fees for J‑Bo Holdings Inc. in the Village of Tweed
- Adoption of the September 25, 2025 agenda
- Approval of minutes from the April 24 and June 9, 2025 meetings
- Receipt of the Chief Building Official’s September 2025 report
- Receipt of the August 2025 statement of revenue and expenditures
Arena Board
The Stirling-Rawdon Arena Board will receive the Manager's Report and a Statement of Revenue and Expenditures for September 2025. The agenda also includes the adoption of the meeting minutes from April 22, 2025.
- Approval of Arena Board minutes from April 22, 2025
- Manager's Report for September 2025
- Statement of Revenue and Expenditures for September 2025
- Condenser Project Update
- Floor Scrubber replacement decision
Stirling-Rawdon Public Library Board
The Stirling-Rawdon Public Library Board will review a preliminary strategic plan for 2026-2030 and vote on updated public conduct and workplace safety policies. The board will also consider a reciprocal borrowing request from the Tweed Public Library.
- Preliminary 2026-2030 Strategic Plan for discussion
- Approval of Public Code of Conduct Policy #OP0821
- Approval of revised Safety in Workplace Policy #OP0822
- Reciprocal Borrowing Privileges Request from Tweed Public Library
- Review of revenue and expenditure statements for April, May, June, and July 2025
Regular Council
The Township of Stirling-Rawdon is considering the installation of the Wellman's Road Bridge - North in 2025 and the addition of guide posts to the Stirling Rail Trail in 2026. Council will also review proposed amendments to the current Procedural By-law.
- Installation of Wellman's Road Bridge - North to be completed in 2025 and financed in the 2026 Capital Budget
- Proposed installation of guide posts on the Stirling Rail Trail in 2026 pending consultation with the public and Eastern Ontario Trails Alliance
- Proposed amendments to the Procedural By-law with a new meeting format starting October 7, 2025
- Low Water Level 3 declarations from Quinte Conservation Authority and Crowe Valley Conservation Authority
Special Council
The Special Council adopted its agenda and confirmed By-law 58-25 to ratify the meeting's actions. It approved a winter sand tender quote of $73,500 + HST from Drain Bros Excavating Limited for road sanding. The council also waived the procurement policy to allow a single quote for two scoreboards at the Springbrook Baseball Diamond and adopted the Multi-Year Accessibility Plan 2025‑2030.
- Approval of Winter Sand Tender RFQ – quote of $73,500 + HST from Drain Bros Excavating Limited
- Procurement policy waiver to permit a single quote for two scoreboards for Springbrook Baseball Diamond
- Adoption of the Multi-Year Accessibility Plan 2025‑2030
- Confirmation By-law 58-25 ratifying the council's proceedings
- Presentation on speed‑limit reduction request for Hoards Road west of Bedford Road
Medical Board
The Medical Board will meet to receive an update from Mayo Hawco, CEO of the Gateway Community Health Centre. The board will then discuss the information provided in that update.
- Update from Mayo Hawco, CEO Gateway Community Health Centre
Standing Committees
The Standing Committees meeting will adopt the agenda, receive several staff reports, and consider a recommendation to accept a $73,500 plus HST quote from Drain Bros Excavating Limited for the 2025/26 winter sand tender. The Finance and Personnel Committee will waive the procurement policy to allow a single quote for two scoreboards for the Springbrook Baseball Diamond and authorize the purchase. The Accessibility Committee will adopt the Multi-Year Accessibility Plan 2025-2030. Additional items include receipt of the Environmental and Public Works Managers' August reports and a correspondence on wild parsnip.
- Accept Drain Bros Excavating Limited quote of $73,500 + HST for winter sand tender
- Waive procurement policy to allow one quote for two Springbrook Baseball Diamond scoreboards
- Adopt Multi-Year Accessibility Plan 2025-2030
- Receive Environmental Manager's Report – August 2025
- Receive Public Works Manager's Report – August 2025
Regular Council
The Township of Stirling‑Rawdon Council will adopt its agenda and receive several sets of minutes and correspondence. It will vote on By‑law 55‑25 to amend the Comprehensive Zoning By‑law for 1348 Ridge Road, and on By‑law 56‑25 to appoint a Chief Administrative Officer and Deputy‑Treasurer while repealing By‑law 1148‑16. A closed‑session will address personal staffing matters, including CAO recruitment. The meeting will conclude with a confirmation by‑law for the day’s proceedings.
- By‑law 55‑25 – amendment to the Comprehensive Zoning By‑law for 1348 Ridge Road
- By‑law 56‑25 – appointment of a Chief Administrative Officer and Deputy‑Treasurer, repealing By‑law 1148‑16
- Closed‑session discussion of personal staffing matters, including CAO recruitment
- Receipt of Low Water Condition memoranda from Lower Trent, Quinte, and Crowe Valley Conservation Authorities
- Confirmation By‑law 57‑25 to ratify the council’s actions on August 18, 2025
Planning Advisory Committee
The Planning Advisory Committee will consider Zoning By‑law Amendment ZBA‑25‑07 to rezone approximately 32.55 ha (80.6 acres) at 1348 Ridge Road, changing 1.45 ha to Rural Residential and the remainder to a Permanent Agriculture Exception (PA‑51) to prohibit new residential development. The committee will also receive an Application for Consent (B42/25) for Merrick Livestock Ltd. at 281 Spencer Road, with conditions that include a land survey, payment of property taxes, a deed for road widening, a sworn affidavit, and rezoning of the severed and retained lands to Rural Residential Exception (RR‑XX) and Permanent Agriculture Exception (PA‑XX). Both matters will be reported to council for approval or rejection.
- ZBA‑25‑07 rezoning of 32.55 ha at 1348 Ridge Road – 1.45 ha to Rural Residential, rest to PA‑51
- Application for Consent B42/25 for Merrick Livestock Ltd. at 281 Spencer Road with survey, tax, road widening, affidavit and rezoning conditions
Standing Committees
The Standing Committees will review requests for property tax relief for the Springbrook Diner due to ongoing construction. The body will also consider quotes to rebuild unsafe emergency exit stairs at the Stirling Festival Theatre.
- Request for property tax relief from Springbrook Diner
- Quotes from Bellefab and CP General Contracting for Stirling Theatre stairs
- Request to remove tennis/pickleball net at the dog park
- Request for a municipal garbage can near the east end of Mill Street
- Discussion on willow trees at Elaine Park
Regular Council
The Stirling-Rawdon Regular Council will meet to discuss several new by-laws and agreements. Key items include a planning services agreement with Hastings County and a blue box material services agreement with Circular Materials Ontario.
- By-law 51-25: Planning Services Agreement (SPARC) with the County of Hastings
- By-law 52-25: Development agreement with Drew Harrison Farms Inc.
- By-law 53-25: Master Services Agreement with Circular Materials Ontario for blue box material
- Closed session to discuss CAO recruitment, staffing, and member training
- Receipt of 2024 EMCPA Compliance Report from the Ministry of Emergency Preparedness and Response
Special Council
The Special Council will adopt its agenda as presented. A closed‑session will be held to discuss personal matters concerning a municipal employee, specifically CAO interviews. The Council will then pass By‑law 50‑25 to confirm the proceedings of the meeting. The meeting will conclude with adjournment.
- Adopt agenda as presented
- Closed‑session to address personal matters about an identifiable individual (CAO interviews)
- Report on closed‑session items
- Pass By‑law 50‑25 to confirm meeting proceedings
- Adjournment
Special Council
This is a special council meeting with a light agenda. The main substantive item is a closed session to discuss personal matters about an identifiable individual, specifically CAO interviews. The council will also adopt the agenda, approve minutes from the July 2 standing committees meeting, and pass a confirmation by-law for this meeting's proceedings.
- Closed session under Section 239(2) of the Municipal Act for CAO interviews
- Adoption of Standing Committees minutes from July 2, 2025
- Passing of By-law 49-25 to confirm proceedings of the July 8, 2025 special council meeting
Standing Committees
The Township of Stirling-Rawdon Standing Committees meeting on July 2, 2025, will discuss and recommend several items to Council, including a proposed recycling collection contract with E360s, a road closure for a BIA event, and adoption of a film policy. The meeting also includes routine staff reports and a closed session for personal and land matters.
- Recommendation to enter into a contract with E360s for non-eligible curbside recycling collection and depot material disposal, with estimated total costs of $96,243.25 plus HST for 2025.
- Request to close Mill Street on August 23, 2025, from 9 am to 4:30 pm for the Trunk Treasures event, subject to insurance and traffic plan.
- Recommendation to implement Everspot cloud-based cemetery management software (decision pending).
- Recommendation to adopt the Hastings County / Bay of Quinte Film Office Film Policy via by-law.
- Closed session to discuss a personal matter (property tax) and a proposed land acquisition/disposition (tax sale property).
Special Council
This special council meeting is largely procedural, with the main substantive item being a closed session to interview candidates for the Chief Administrative Officer (CAO) position. The council will also adopt the agenda, potentially disclose interests, and pass a confirmation by-law to ratify the meeting's actions.
- Closed session under Municipal Act s. 239(2) for personal matters about identifiable individual (CAO interviews)
- By-law 48-25 to confirm proceedings of the June 25, 2025 special council meeting
Special Council
This is a special council meeting with one substantive item: a closed-session discussion about personal matters related to identifiable individuals, specifically John Stungevicius of Waterhouse Executive Search regarding CAO recruitment. The rest of the agenda is procedural, including adopting the agenda, a confirmation by-law, and adjournment.
- Closed session under Municipal Act Section 239(2)(b) for personal matters about identifiable individuals (CAO recruitment, Waterhouse Executive Search)
- By-law 47-25 to confirm proceedings of the June 20, 2025 special meeting
Regular Council
Stirling-Rawdon Council will decide on several by-laws, including the 2025 tax rate and levy, and authorize construction of a new municipal drinking water well at 93 Elizabeth Street. They will also consider zoning amendments for six properties and agreements for waste services.
- By-law 37-25: Adoption of 2025 tax rate and levy
- Construction of new 8-inch drinking water well at 93 Elizabeth Street (BluMetric Environmental, Holmes Water Well)
- By-law 38-25: Cost-sharing MOU for Household Hazardous Waste Depot
- By-law 39-25: Disposition/transfer of lands from Centre and South Hastings Waste Services Board
- Six zoning by-law amendments (ZBA25-01 to 06) for properties on Tuftsville, Springbrook, Salem, and Hoover Roads
Committee of Adjustment
The Committee of Adjustment is holding a public meeting to consider a minor variance application (MV1-25) from Gayle Wilcox and Donovan Williams for 588 Rylstone Road. The applicant seeks permission to build an accessory building with a secondary dwelling in front of the main building, with a reduced front yard setback of 15 metres and a maximum height of 7 metres. The committee will hear public input and then decide whether to approve the variance.
- Minor variance MV1-25 for 588 Rylstone Road: accessory building with secondary dwelling in front of main building
- Requested front yard setback reduction from 20 metres to 15 metres
- Requested maximum building height increase from 5 metres to 7 metres
- Property zoned Marginal Agriculture (MA) and Environmental Protection (EP)
- Decision subject to 20-day appeal period to Ontario Land Tribunal
Planning Advisory Committee
The Planning Advisory Committee will hold a public meeting to discuss several zoning changes. These applications include requests for residential lot creation, business operations, and agritourism uses.
- ZBA25-01: Rezoning 479 Tuftsville Road to create a residential building lot
- ZBA25-02: Rezoning 3327 Springbrook Road to permit a Custom Quality Bottling business
- ZBA25-03: Rezoning 445 Salem Road to recognize an existing dwelling and setback deficiency
- ZBA25-04: Expanding site-specific Permanent Agriculture Exception (PA-26) at 1104 Hoover Road
- ZBA25-05: Rezoning 1119 Tuftsville Road to create a residential building lot
Special By-law Enforcement Services Board
The Special By-law Enforcement Services Board meeting will receive the By-Law Officer's Report for June 2025, reports to April 30, 2025, and a statement of revenue and expenditures to June 30, 2025. The board may also move into closed session to discuss personal matters about an identifiable individual, including municipal or local board employees. The agenda includes discussion of a proposed schedule change to a 5-day cycle for the by-law officer.
- By-Law Officer's Report for June 2025 to be received
- BESB reports to April 30, 2025 to be received
- Statement of Revenue and Expenditures to June 30, 2025 to be received
- Possible closed session under Section 239(2)(b) of the Municipal Act for personal matters
- Discussion of changing officer schedule to a 5-day cycle
Special Building Inspection Services Board
The Special Building Inspection Services Board will receive the Chief Building Official's report, permit reports, and a financial statement. The agenda includes a possible closed session for personal matters about an identifiable individual. The board is not voting on new policies but reviewing current building activity and finances.
- 150 building permits issued; 53 applications under review
- Total construction value $22,626,811.91; permit revenue $363,811.32
- 4 files forwarded for prosecution for Building Code violations
- Statement of revenue and expenditures to June 30, 2025
- Closed session for personal matters about an identifiable individual
Standing Committees
The Standing Committees will review several reports, including a presentation from Hastings County regarding the SPARC planning program. The Environmental Committee will consider a cost-sharing agreement for a household hazardous waste depot with the City of Belleville.
- Presentation on the Hastings County SPARC planning program
- Draft cost-sharing agreement for the Household Hazardous Waste Depot with Belleville
- Review of Quinte Waste Solutions 2024 audited financial statements
- Request for intersection improvements at Hoards Road and Wellmans Road
- Charitable donation request for the Shawn Coffin / Wayne Brown memorial tournament
Special Council
This special council meeting is largely procedural, with the main substantive item being a closed session to discuss a confidential training from Waterhouse Executive Search regarding a recruitment survey and personal matters about identifiable individuals, including staffing and CAO interviews. The open session will adopt the agenda, confirm the meeting's proceedings via By-law 31-25, and adjourn.
- Closed session under Municipal Act Section 239(2)(b) for confidential verbal training from Jon Stungevicius, Waterhouse Executive Search, on recruitment survey
- Closed session for personal matters about identifiable individuals (staffing matter, CAO interviews)
- By-law 31-25 to confirm proceedings of the June 3, 2025 special council meeting
Stirling-Rawdon Public Library Board
The Stirling-Rawdon Public Library Board will receive a cybersecurity presentation from Cybertect, discuss the 2025 Strategic Plan survey results, and consider approving two revised policies. The board will also discuss long weekend closures and a credit card increase. The agenda includes standard items like adopting the agenda, minutes, and financial reports.
- Cybertect cybersecurity overview and implementation plan presentation
- 2025 Strategic Plan survey results (200 responses) for discussion
- Collection Development Policy #OP0927I approval as revised
- Problem Resolution and Employee Discipline, Resignation and Termination Policy #HRP0832 approval as revised
- Discussion on long weekend closures and credit card increase
Regular Council
The Township of Stirling-Rawdon Council is meeting to consider a consent application for a land severance at 241 Bateman Road, along with several routine items such as adopting minutes and receiving reports. The agenda also includes a by-law to remove a holding provision at 1104 Hoover Road and a request for authority to begin an executive search, though the search details are left blank.
- Consent application by Robert & Barbara Moore for 241 Bateman Road (B26/25) with conditions including rezoning severed lot to Rural Residential (RR) Zone
- By-law 35-25 to remove holding provision at 1104 Hoover Road
- Request for authority to engage executive search services (amount and firm not specified)
- Receipt of Lower Trent Conservation Authority 2024 Annual Watershed Monitoring Report
- Receipt of minutes from various boards including Quinte Waste Solutions and Stirling Festival Theatre
Special Council
This is a special council meeting with a closed session to discuss waste management negotiations, personal matters, and labour relations/employee negotiations. The only open-session action is adopting the agenda and passing a confirmation by-law for the meeting's proceedings.
- Closed session under Municipal Act 239(2)(b)(d)(k) for waste management negotiations and staffing
- By-law 34-25 to confirm proceedings of the May 14, 2025 special meeting
Standing Committees
The Standing Committees meeting will receive reports and correspondence, including a presentation from LAS on automated speed enforcement, and discuss several resident requests and operational items. Committees will make recommendations to Council on tree removal, a children playing sign, and selling garbage tags at a gas station.
- Presentation from LAS on automated speed enforcement
- Request for tree removal at Hoards Road and Wellmans Road
- Request for children playing sign between 481 and 483 Kings Mill Road
- Request from Ultramar gas station to sell Township garbage tags
- Quinte Conservation invasive species boat cleaning station proposal ($300 per week)
Special Council
This is a procedural special council meeting. The main item is a closed session under the Municipal Act to discuss personal matters about an identifiable individual, likely a municipal employee. Council will also adopt the agenda, receive a report from the closed session, and pass a confirmation by-law (33-25) to ratify the meeting's actions.
- Closed session under Section 239(2)(b) of the Municipal Act for personal matters about an identifiable individual
- By-law 33-25 to confirm proceedings of the May 2, 2025 special council meeting
Building Inspection Services Board
The Building Inspection Services Board will adopt its agenda and minutes, receive the Chief Building Official's report and March 2025 financial statements, and then move into a closed session to discuss a position or plan for negotiations. The CBO report notes a slow construction season and concerns about conditions from the County Planning Department regarding septic verification.
- Receive Chief Building Official's Report for April 2025
- Receive BISB Report for March 2025
- Receive Statement of Revenue and Expenditures as of March 31, 2025
- Closed session under Section 239(2)(k) of the Municipal Act for negotiations
By-law Enforcement Services Board
The By-law Enforcement Services Board is meeting to adopt its agenda and minutes from January 23, 2025, and to receive the By-Law Officer's Report for March 2025 and the Statement of Revenue and Expenditures to March 31, 2025. No other substantive decisions are listed.
- Receive By-Law Officer's Report for March 2025
- Receive Statement of Revenue and Expenditures to March 31, 2025
- Adopt minutes of January 23, 2025 meeting
Parks and Recreation Committee
The Parks and Recreation Committee will hear a deputation from Wayne Andrews regarding a proposal for a new batting cage. The committee will also hold further discussion regarding the Belleville Road Entrance Beautification.
- Deputation from Wayne Andrews regarding a Springbrook Minor Softball batting cage
- Discussion on Belleville Road Entrance Beautification
Regular Council
The Stirling-Rawdon Council will consider several by-laws regarding land sales and development agreements. The meeting also includes discussions on West Nile virus prevention and the declaration of Moose Hide Campaign Day.
- By-law 29-25: Stirling Marmora Road Reconstruction Agreement with Accurex Inc.
- By-law 22-25: Development Agreement with Fiona Anderson
- By-laws 23-25, 24-25, and 25-25: Sale of road allowances in Rawdon Township
- By-law 26-25: Fire Protection Grant Agreement with the Province of Ontario
- By-law 28-25: Dissolution of the Centre and South Hastings Waste Services Board
Arena Board
The Stirling-Rawdon Arena Board is meeting to receive staff reports, including a 5- and 10-year capital asset management expenses forecast (2026-2035) and a manager's report. The manager's report discusses the condenser replacement project, a proposed later ice start date, and cost-sharing with the Curling Club. The board will also approve the minutes from the January 28, 2025 meeting.
- Capital forecast 2026-2035 totals $660,500-$819,000, with major items like ice resurfacer ($130,000 in 2027) and dehumidifier ($268,500 in 2029)
- Condenser replacement project: unit from Campbellford on site, installation next; Curling Club counter-proposed 50-50 cost share
- Staff recommend starting ice one week later in fall, exploring further delay
- 2026 capital expenses include $20,000 compressor overhaul, $5,000 brine pump rebuild, $3,000 chemical controller
- Curling Club condenser replacement in 2026: $120,000 (Arena pays 25% = $30,000)
Stirling-Rawdon Public Library Board
The Stirling-Rawdon Public Library Board will review and vote on three revised policies: Circulation, Children's and Teens Services, and Staff Recruitment. The board will also receive the CEO report, February financial statement, and decide whether to cancel or postpone the June 18 meeting. The agenda is routine, with no major new projects or budget decisions.
- Approve revised Circulation Policy #OP0824, including new $60 annual non-resident household fee and $0.20/day overdue fines
- Approve revised Children's and Teens Services Policy #OP1025B
- Approve revised Staff Recruitment, Orientation, and Entitlements Policy #HRP0830
- Receive February 2025 Statement of Revenues and Expenditures
- Decide whether to cancel or postpone the June 18, 2025 board meeting
Standing Committees - 09 Apr 2025 - PLEASE NOTE DATE/TIME CHANGE
The Standing Committees will review several staff and inspection reports, including the 2024-2025 Stirling Drinking Water System Inspection Report. The committees will also discuss street closures for the Front Porch Shenanigans festival and a potential new Cemetery Grant Program.
- Review of 2024-2025 Stirling Drinking Water System Inspection Report
- Proposed street closures for Front Porch Shenanigans on May 31, 2025
- Recommendation on installing a new door for a fire department decontamination room
- Discussion of a proposed Cemetery Grant Program for non-municipally owned cemeteries
- Review of the 2024 Stormwater Annual Report
Planning Advisory Committee
The Planning Advisory Committee will consider an application by Donnandale Farms Inc. to sever a 3.6-acre residential lot from a 77-acre farm. The committee will also discuss a development expansion proposal for Bella Vista Cannabis Ltd.
- Consent application for Donnandale Farms Inc. at 1348 Ridge Road (B13/25)
- Proposed rezoning of severed lands from Permanent Agriculture to Rural Residential
- Proposed rezoning of retained lands to Permanent Agriculture Exception
- Bella Vista Cannabis Ltd. expansion proposal
Special Council
This is a special council meeting with a deputation from MPP Ric Bresee and a confirmation by-law to ratify the meeting's proceedings. The agenda is largely procedural, with no substantive decisions or discussions listed.
- Deputation by Ric Bresee, MPP Hastings-Lennox & Addington
- By-law 21-25 to confirm proceedings of the March 21, 2025 special meeting
Stirling-Rawdon Public Library Board
The Stirling-Rawdon Public Library Board is reviewing the 2024 Annual Report and the January 2025 financial statement. The Board is also set to approve updated versions of the Volunteers Policy and the Circulation Policy.
- Approval of Volunteers Policy #VP0833
- Approval of Circulation Policy #OP0824
- Receipt of 2024 Annual Report
- Receipt of January 2025 Statement of Revenues and Expenditures
- Discussion of community survey results with over 125 responses
Regular Council
This regular council meeting will consider a staff report recommending approval for the Rotary Club to repair the Covered Bridge, and will review correspondence including the Lower Trent Conservation budget and requests for 2025 market events. The agenda is largely procedural, with most items being routine approvals of minutes and receipt of information.
- Approval for Rotary Club to repair ends and inside walls of Covered Bridge
- 2025 market season: Covered Bridge Parking Lot Fridays June 20-Oct 3, 3-8 pm; Mill Street events Aug 23, Oct 10, Nov 7
- Proclamation of April 2, 2025 as World Autism Day and flag raising
- Receipt of Lower Trent Conservation 2025 budget and municipal apportionments
- Adoption of minutes from Feb 18 and Feb 27 council meetings
Standing Committees - 04 Mar 2025 - NOTE TIME CHANGE
The Township of Stirling-Rawdon's Standing Committees meet March 4, 2025, to receive staff reports and presentations, including a community risk assessment from the Loomex Group, environmental and public works updates, and a review of the 2025 proposed budget. The agenda is largely routine, with most items being received for information, though a few require decisions.
- Community Risk Assessment presentation by Grace McDonough of The Loomex Group
- 2024 Wastewater Performance Report and 2024 Annual Water Report for Stirling drinking water system
- Request for sidewalk from 99 John Street to Aberdeen Street (verbal report)
- Tender results for Stirling Public Works Garage Upgrades; recommendation not to proceed
- Ducks Unlimited Canada tax bill interest charges of $846.96; committee to recommend whether to waive
Special Council
This special council meeting is primarily to pass By-law 18-25, authorizing the township to enter into a funding agreement with the Government of Canada under the Youth Innovation Component of the Enabling Accessibility Fund. The agenda also includes a confirmation by-law to ratify the meeting's proceedings. No other substantive items are listed.
- By-law 18-25: Authorizes agreement with Canada for Youth Innovation Component of Enabling Accessibility Fund funding
- By-law 19-25: Confirmation by-law for the February 27, 2025 special meeting
Stirling-Rawdon Public Library Board
The Stirling-Rawdon Public Library Board is reviewing the 2023 audited year-end statement and December 2024 financial reports. The Board is also considering updates to the Terms and Conditions of Employment and Volunteers policies. Additionally, the Board received updates regarding the upcoming 2026-2030 strategic planning process and a community survey.
- Review of 2023 Audited Year End Statement
- Review of December 2024 Statement of Revenues and Expenditures
- Approval of Terms and Conditions of Employment Policy #HRP0831
- Approval of Volunteers Policy #VP0833
- Discussion of 2026-2030 Strategic Planning and community survey launch
Regular Council
Stirling-Rawdon Council will consider and potentially pass 10 by-laws covering zoning amendments, user fees, alternative voting methods for the 2026 election, noise regulation, and grant agreements. The meeting also includes receiving minutes from various boards and committees, a property tax write-off, and a resolution supporting provincial/federal responses to U.S. tariffs.
- By-law 07-25: Zoning amendment for part of Park Lot 7, Registered Plan 38, Edward Street
- By-law 08-25: Zoning amendment for 1067 Tuftsville Road
- By-law 09-25: Establishes user fees and charges, repealing By-law 43-24
- By-law 10-25: Authorizes internet and telephone voting for 2026 municipal elections
- Write-off of $295.87 uncollectable property tax on Pt Lt 10 Con 8 Rawdon
Special Standing Committees - Final 2025 Budget - 13 Feb 2025 - CANCELLED DUE TO WEATHER
This special standing committees meeting to review the final 2025 capital and operating budgets was cancelled due to weather. No decisions were made. The agenda was otherwise procedural, with only a call to order, land acknowledgement, agenda adoption, and disclosure of interest listed.
- Meeting cancelled due to weather
- Review of 2025 Capital and Operating Budgets was the sole substantive item
Planning Advisory Committee
The Planning Advisory Committee will hold a public meeting and consider a zoning by-law amendment for 1067 Tuftsville Road. The amendment would rezone about 0.86 hectares from Rural Residential Exception (RR-18) to RR-21 to recognize a 500-foot Minimum Distance Separation and an existing workshop, satisfying a condition of severance B121/24. The committee will decide whether to forward the amendment to Council for approval.
- Zoning by-law amendment ZBA24-17 for 1067 Tuftsville Road
- Rezone 0.86 hectares from RR-18 to RR-21
- Recognize 500-foot Minimum Distance Separation (MDS)
- Recognize existing accessory building (workshop) before primary dwelling construction
- Satisfy condition of severance B121/24
Standing Committees
The Township of Stirling-Rawdon's Standing Committees meet to receive staff reports and recommend actions to Council. Key items include authorizing internet and telephone voting for the 2026 municipal election, closing a road allowance on Cooney, and receiving a draft noise by-law and a draft fees and charges by-law. The meeting also includes a closed session on potential litigation.
- Recommendation to authorize internet and telephone voting for the 2026 Municipal Election
- Application to close a municipal road allowance on Cooney, declare surplus, and transfer to applicant
- Draft Noise By-law (repeals 1400-20) recommended for enactment
- Draft Fees and Charges By-law recommended for enactment
- Community Fund request from Marmora Agricultural Society for $1,000
Special Standing Committees - Capital Budget
The Township of Stirling-Rawdon's Special Standing Committees meeting on January 29, 2025, will review the proposed 2025 capital budget and consider awarding two tenders: one for storm water upgrades on Stirling Marmora Road and one for gravel supply. The committee will make recommendations to Council on these items.
- Recommend awarding storm water upgrade tender to Accurex Inc. for $626,122.72 (incl. HST)
- Recommend awarding 2025 gravel tender to Danford Construction Ltd. for $366,766.36 (incl. HST)
- Review of 2025 proposed capital budget
Arena Board
The Stirling-Rawdon Arena Board is meeting to approve the agenda, previous minutes, the manager's report for January 2025, and the statement of revenue and expenditures for 2024. They will also receive the audited financial statements for 2023. The manager's report highlights a busy winter season and a proposal to upgrade the ice plant condenser using a unit from the old Campbellford Arena at a maximum cost of $20,000.
- Approval of minutes from November 26 and December 3, 2024 meetings
- Manager's report for January 2025, including condenser upgrade proposal (max $20,000)
- Statement of revenue and expenditures to December 31, 2024 (shows deficit of $95,231.38)
- Receipt of audited financial statements for year ending December 31, 2023
Building Inspection Services Board
The Building Inspection Services Board is meeting to receive routine staff reports, including the Chief Building Official's report for December 2024 and financial statements. The main action item is deciding which member municipality will purchase the surplus trucks, with an estimated value of $18,000 from a local dealership. The agenda also includes adopting the previous meeting's minutes and the agenda itself.
- Sale of surplus trucks to member municipalities, estimated value $18,000
- Receive Chief Building Official's Report for December 2024
- Receive BISB reports to December 2024
- Receive statement of revenue and expenditures to December 31, 2024
- Adopt minutes from November 28, 2024 meeting
By-law Enforcement Services Board
The By-law Enforcement Services Board is meeting to adopt the agenda and minutes from November 28, 2024, receive the By-Law Officer's report for November and December 2024, and review the statement of revenue and expenditures to December 31, 2024. The board will also consider approving an amended 2025 budget. The agenda includes routine administrative items and staff reports.
- Approval of amended 2025 budget
- Receive By-Law Officer's report for November and December 2024
- Receive statement of revenue and expenditures to December 31, 2024
- Adoption of minutes from November 28, 2024
Regular Council
The Stirling-Rawdon Council will meet to discuss several by-laws, including an interim tax levy for 2025. The agenda also includes zoning amendments and the acceptance of various committee minutes.
- By-law 02-25: Zoning amendment for William Street & Sutherland Road
- By-law 03-25: Acceptance of works in Harvest Glen (Registered Plan 21M-302)
- By-law 04-25: Imposing administrative penalties for municipal by-law violations
- By-law 05-25: 2025 Interim Tax Levy
- Proclamation of January as Alzheimer Awareness Month
Stirling-Rawdon Public Library Board
The Stirling-Rawdon Public Library Board is discussing preliminary plans for the 2026-2030 strategic plan. The meeting includes the approval of updated Community Analysis and Planning policies, as well as the receipt of a board member's resignation.
- Resignation of Board Member Kim Finkle
- Approval of Community Analysis Policy #PP0828
- Approval of Planning Policy #PP0927N
- Discussion of preliminary plans for the 2026-2030 Strategic Plan
- Review of November 2024 Statement of Revenues and Expenditures
Planning Advisory Committee
The Planning Advisory Committee is reviewing a request to rezone 7.69 hectares of land to allow for future multiple residential units. The committee will also consider three separate applications for land consent and severance.
- Zoning By-law Amendment ZBA24-16: Rezoning 7 acres to Multiple Residential Exception (MR-11) and 12 acres to Permanent Agriculture Exception (PA-49)
- Application for Consent B26/24: 555 Squire Road (Jim & Glenda McComb)
- Application for Consent B136/24: 445 Salem Road (Christopher, Lydia & Brett Sarles)
- Application for Consent B139/24 & B140/24: 23-119 Maple Road (BTI Holdings Ltd.)
Special Council
This is a special council meeting with a single substantive item: further discussion on steel tariffs affecting bridge capital projects, following a January 7 standing committee meeting. The rest of the agenda is procedural, including adoption of the agenda, disclosure of interest, and a confirmation by-law to ratify the meeting's actions.
- Discussion of steel tariffs on bridge capital projects
- Adoption of the special council agenda
- By-law 01-25 to confirm the proceedings of the January 13, 2025 meeting
Standing Committees
The Township of Stirling-Rawdon Standing Committees meet to receive staff reports and discuss routine items, including water system audits, a road allowance closure, and by-law reviews. They will also consider recommendations for council on these items.
- Application to close a municipal road allowance on Lake Road and transfer to applicant
- Internal audit report for water system (Dec 2023–Nov 2024) received
- DWQMS operational plan for drinking water system recommended for council endorsement
- Traffic and Parking by-law and Noise by-law revisions recommended for future enactment
- Capital bridge reconstruction quotes for Wellmans, Bedford, and Green Roads discussed