Stone Mills public meetings in 2025

Special Meeting of Council

The Township of Stone Mills Council will receive a staff report and decide on By-law 2025-xxxx to amend Zoning By-law 2014-744, changing the subject lands from Rural ‘RU’ to Rural Residential ‘RR’. The council will also consider approving the Draft Plan of Subdivision (file S06-2024) for 27 residential lots, a stormwater management block, and an extension of McKeown Drive Road. Council may authorize staff or consultants to prepare a Subdivision Agreement and will forward notices to interested parties. A separate By-law 2025-xxx will be considered to confirm the council’s proceedings.

• Rezoning of 24.93 ha from Rural ‘RU’ to Rural Residential ‘RR’ (By-law 2025-xxxx)
• Approval of Draft Plan of Subdivision (file S06-2024) for 27 lots and road extension
• Authorization for staff/consultants to prepare a Subdivision Agreement
• Clerk to forward notice to parties and agencies of council’s decision
• By-law 2025-xxx to confirm council proceedings

Council

The Stone Mills Township Council will receive several reports and make decisions on key initiatives, including hiring a consultant for the CAO performance appraisal, approving a contract with Fotenn for external planning services, enacting an Integrity Commissioner by‑law, and adopting an Emergency Management by‑law. Additional items include the Hydro Access Agreement, Automotive Materials Stewardship agreement, and updates to the Fees and Charges by‑law. The meeting also includes an open forum, presentations, a consent agenda, and a closed session for privileged matters.

• Engage HR Management Services on Demand to develop a CAO performance appraisal plan
• Authorize execution of contract with Fotenn for external planning services (RFP #2025-07)
• Enact By‑law 2025‑xxxx to appoint an Integrity Commissioner and sign the agreement
• Adopt By‑law 2025‑xxxx to implement an Emergency Management Program and Response Plan
• Authorize signing of the Hydro Access Agreement by the Reeve and CAO

CANCELLED - Committee of Adjustment

The Regular Committee of Adjustment meeting scheduled for December 3, 2025 has been cancelled. The next Regular Committee meeting will occur on Wednesday, January 7, 2026 at 5:00pm.

Council

Council will decide which option to pursue for the chronically flooding Ratti Road (Mud Creek Crossing), with repair or improved crossing options costing $55,000 or $85,000 respectively. Other business includes approving a two-year Integrity Commissioner contract with ADR Chambers Inc., selecting Fotenn for external planning services, and debating a partnership request from the Victorian Order of Nurses. A notice of motion calls for an updated status report on the 2015 Strategic Plan ahead of the 2026 budget.

• Ratti Road flood damage: options include repair ($55,000) or improved crossing ($85,000); option 3 not detailed in source
• Integrity Commissioner contract: staff directed to negotiate two-year deal with ADR Chambers Inc., by-law in December
• External Planning Services consultant: select Fotenn for two years, hybrid model with junior planner recruitment, fee review in 2026
• VON partnership request: either approve partnership or deny and offer subsidized rental at $20+HST per fees by-law
• Solar panel end-of-life: staff to send letter advocating provincial extended producer responsibility regulations

CANCELLED-Committee of Adjustment

The Regular Committee of Adjustment meeting scheduled for Wednesday, November 5, 2025 has been cancelled. The next regular Committee of Adjustment meeting is scheduled for Wednesday, December 3, 2025 at 5:00 pm.

Council

Stone Mills Council will discuss a proposed update to the Special Event By-law and receive a presentation on the Napanee River Flowering Rush eradication project. Staff are directed to bring the by-law changes back to a future meeting.

• Review of Special Event By-law changes
• Napanee River Flowering Rush project funding request
• Ratti Road options to be considered
• Quinte Conservation preliminary budget comments due
• Consent agenda includes resolutions from other municipalities

Council

The Stone Mills Township Council will consider several items, including writing off $11,924.27 in uncollectible taxes, receiving the Q3 2025 Statement of Operations, and adopting a by‑law to establish a Municipal Facility and Asset Naming Policy. The policy will also enable the renaming of the Tamworth Medical Centre to the Cowan‑McFadzean Medical Centre. Additional routine matters are grouped in a consent agenda and a by‑law to confirm council proceedings will be approved.

• Write off $11,924.27 in uncollectible taxes (township portion $4,252.56) per Section 354 of the Municipal Act, 2001.
• Receive the Statement of Operations Report for Q3 (Jan‑Sept 2025) outlining expenses against the 2025 budget.
• Adopt By‑law 2025‑xxxx to enact a Municipal Facility and Asset Naming Policy and rename Tamworth Medical Centre to Cowan‑McFadzean Medical Centre.
• Approve the Consent Agenda, which includes several regional council resolutions and other routine items.
• Confirm By‑law 2025‑xxx to formalize the proceedings of the Stone Mills Council.

Council

Stone Mills Council will consider approving a Special Event Permit for the Hollow Eve Market on Main Street, as well as a $60,000 purchase of a used float truck. The meeting also includes a recommendation to adopt a by-law amending the Council's procedure rules and a report on the 2025 budget restatement.

• Hollow Eve Special Event Permit for 425 Main Street, Newburgh
• Authorize $60,000 purchase of used 2020 International float truck
• Recommendation to adopt By-law 2025-xxxx amending Procedure By-law 2024-1264
• 2025 Budget Restatement - O. Reg. 284/09
• 2025 Roadside Tractor Mower budget increase

Committee of Adjustment

The Stone Mills Committee of Adjustment will provisionally approve consent applications CON2025-0003 and CON2025-0004 for lots on County Road 4, each subject to extensive conditions. A separate consent application (CON2025-0022) will be deferred for revisions. The committee will also consider a motion to reorder the agenda and a presentation by Malroz Engineering on hydrogeological studies.

• Motion to waive Section 8.2 and move Item 10 (Malroz Engineering presentation) to Item 6
• Presentation by John Pyke of Malroz Engineering Inc. on hydrogeological studies
• Provisional approval of CON2025-0003 (Lot 1) on County Rd 4 with 16 listed conditions
• Provisional approval of CON2025-0004 (Lot 2) on County Rd 4 with 10 listed conditions
• Deferral of CON2025-0022 (923 County Rd 1 East) pending revisions

Council

Council will consider a municipal resolution supporting the Enterprise Solar Farm proposal under the IESO Long‑Term 2 request for proposals. The council will also vote on a permanent closure of a portion of 4 Peel Street, approve a special event permit for the Salmon River Sugar Bush, and adopt a new 2026 meeting schedule with office closures from Dec 24, 2025 to Jan 1, 2026. Staff will be authorized to use the Planning Reserve to fund a deficit from external planning consultant services.

• 8.1 Salmon River Sugar Bush Special Event Permit – staff to issue approval letter after requirements are met
• 8.2 2026 Council and Committee Meeting Schedule – change meeting dates to the 2nd and 4th Monday, close offices Dec 24, 2025–Jan 1, 2026
• 8.3 4 Peel Street Road Closure By‑law – permanent closure of a portion of the unopened municipal road allowance
• 8.4 IESO LT2 RFP – municipal resolution supporting the Enterprise Solar Farm (150 MW) proposal on municipal lands
• 8.5 Use of External Planning Resources – authorize Planning Reserve to cover year‑end deficit from external consultants

Committee of Adjustment

The Stone Mills Committee of Adjustment will provisionally approve two severance consent applications (Joyce Road and Denridge Road) and two minor variance applications (Murphy Road and 213 Thompson Hill Road). Each approval includes specific conditions such as septic testing, well installation, and, for the Joyce Road severance, a $2,500 cash‑in‑lieu payment to the township. The meeting also includes routine items like adopting the agenda and minutes.

• MV2025-0005 – Minor variance for a dwelling on Murphy Road
• MV2025-0010 – Minor variance for an addition at 213 Thompson Hill Road
• CON2025-0001 – Severance consent on Joyce Road with $2,500 cash‑in‑lieu of parkland
• CON2025-0002 – Severance consent on Denridge Road
• Adoption of the agenda and minutes for the September 3, 2025 meeting

Council

Council will receive presentations from Innergex Renewable Energy on a proposed 150 MW solar project and from residents on renaming the Tamworth Medical Centre. Decisions include adopting a revised Council and Committee Conference Attendance Policy, a Staff Mobile Device Policy, and approving Mountain Rd culvert replacements using the Roads Capital Reserve. The meeting begins with a closed session on legal and personnel matters, followed by a public open forum.

• Presentation from Innergex on Enterprise Solar — 150 MW solar photovoltaic project on six PINs in Stone Mills
• Presentation by Liz Curran and Charlotte Bowes proposing renaming Tamworth Medical Centre
• Adoption of By-law 2025-xxxx establishing a Council and Committee Conference Attendance Policy with pooled budget and one conference per member per year
• Approval of Mountain Rd culvert replacements funded from Roads Capital Reserve account 01.00.000.2214
• Notice of motion directing staff to gather information on funding and profitability of Ottawa Power Boat races in Erinsville

Committee of Adjustment

The Stone Mills Committee of Adjustment will review four consent applications for severing land, including a conditional approval for a Brant property requiring a $2,500 cash-in-lieu of parkland payment.

• B12-2023 Brant severance application provisionally approved with $2,500 cash-in-lieu of parkland
• CON2025-0014 Hay Bay Sand & Gravel Inc. severance application at 6283 County Road 4
• CON2025-0018 Weese severance application at 761/777 Lake Road
• CON2025-0019 Benn severance application at 2381 County Road 1 East
• Approval of July 8, 2025 Committee of Adjustment minutes

Council

Council will discuss several administrative updates, including a new complaint management policy and alternative voting methods for 2026 elections. The body is also considering a kayak rental pilot program and a road allowance closure to facilitate property reconfiguration.

• Proposed closure and conveyance of road allowance PINs 45116-0286 and 45116-0287 on Unaddressed County Road 1 East
• Adoption of By-law 2025-xxxx for a Complaint Management and Resolution Policy
• Adoption of By-law 2025-xxxx for alternative voting methods for 2026 Municipal and School Board Elections
• Implementation of a six-week Kayak Rental Pilot Program
• Proclamation of September 28th as 'British Home Child Day'

Committee of Adjustment

The Stone Mills Committee of Adjustment will adopt its agenda for July 8, 2025, adopt the minutes from the June 4, 2025 meeting, and appoint a new secretary‑treasurer. The committee will consider Minor Variance Application MV2025-0006 and recommended its approval with conditions to prevent adverse impacts and runoff. The motion to approve the variance was carried.

• Approval of the July 8, 2025 agenda
• Adoption of minutes from the June 4, 2025 meeting
• Appointment of Cindy Huyck as secretary‑treasurer and Brandi Teeple as alternate
• Approval of Minor Variance Application MV2025-0006 (Darby) with conditions

Council

Stone Mills Council will decide whether to renew the contract for the Integrity Commissioner or issue a joint proposal with other municipalities, and will approve a budget increase for the Flynn Bridge replacement project.

• Integrity Commissioner appointment renewal or joint RFP
• Flynn Bridge replacement cost increase of $492,870.25
• 2026 Municipal Election voting method selection
• Approval of special event permits for power boat club and canine event
• Funding for flat roof repair at Stone Mills Recreation Centre

Committee of Adjustment

The Stone Mills Committee of Adjustment meeting scheduled for July 2, 2025 has been cancelled. No items were discussed or decided. The next meeting is set for August 6, 2025 at 5:00 pm.

Council

Council will consider several operational decisions, including reallocating $30,000 from asbestos removal at Erinsville Train Station to install siding on the Newburgh Medical Centre. They will also vote on hiring two additional public works contract positions for 18 weeks. Event permit exemptions for the Tamworth Canada Day Committee and the Hollow Market Square will be discussed, alongside a report from the OPP Detachment Board.

• Reallocate $30,000 from Erinsville Train Station asbestos removal to Newburgh Medical Centre siding
• Approve two additional Public Works contract positions for 18 weeks
• Authorize letter of approval for Stone Mills Charity Events' Ambush Concert subject to permit completion
• Consider exempting Tamworth Canada Day Committee from special event permit and reviewing policy
• Discuss deeming Hollow Market Square events municipally significant and potential financial assistance

Recreation Committee

The committee is discussing the composition of the Wall of Fame Selection Committee and reviewing guidelines for nominations. Members will also discuss the renovation budget and location for relocating the Wall of Fame to the main floor entrance.

• Review of Wall of Fame Selection Committee composition
• Discussion of renovation budget for Wall of Fame relocation (flooring, lighting, paint, wall backing)
• Review of Wall of Fame nomination guidelines and dates
• Review of location with Trotter's Trades
• Amendment of photo submission requirements to remove 8" x 10" size limit

Committee of Adjustment

The Committee of Adjustment will review a minor variance application and discuss the Manager of Development Services / Deputy Clerk position. The meeting includes procedural items such as the adoption of May 7, 2025, minutes.

• Minor Variance Application MV2025-0006 (recommended for approval with conditions regarding runoff and grade changes)
• Discussion regarding the Manager of Development Services / Deputy Clerk position

Council

Council will hold statutory public meetings for two zoning by-law amendments at 2017 Centreville Road and 2875 County Road 14. Later, they will consider approving the rezoning for the 2875 County Road 14 property to facilitate a five-parcel land division. Other items include a road allowance closure at 4 Peel Street, appointment of building inspectors, and a special event permit for the Stoney Steps Art Fest with up to $300 insurance reimbursement.

• Public hearing for zoning amendment at 2017 Centreville Road (severance for Nature Conservancy of Canada)
• Public hearing and vote on zoning amendment at 2875 County Road 14 (rezoning to Hamlet Residential)
• Proposed closure of unopened road allowance at 4 Peel Street
• Appointment of building inspectors from Greater Napanee
• Stoney Steps Art Fest special event permit with up to $300 insurance reimbursement

Council

Council will adopt By‑law 2025‑xxxx that establishes Galbraith Grove Road, Craigen Road, Estis Road, Cedarstone Road, Breen Road, Park Road and Reinink Road as municipal highways. It will also approve a $500 donation to the Friends of the Napanee River, delegate authority to the CAO for the Naturally L&A Gravel Ride special event permit, and receive reports on the 2025 OSIMS, tariff regime, ice resurfacer procurement and the winter pickleball program.

• By‑law 2025‑xxxx to establish Galbraith Grove, Craigen, Estis, Cedarstone, Breen, Park and Reinink Roads as municipal highways
• Approval of a $500 donation to the Friends of the Napanee River
• Delegated authority to the CAO to approve or deny the Naturally L&A Gravel Ride special event permit
• Request for a Request for Quotation process to purchase an ice resurfacer under the 2025 budget
• Directive for staff to monitor tariff developments and evaluate Canadian procurement options

Committee of Adjustment

The Committee of Adjustment will consider two applications: a minor variance for an unaddressed property on Murphy Road (MV2025-0005) and consent applications to sever two parcels at 4240 County Road 6 (CON2025-0012 and CON2025-0013). Staff recommend approval subject to conditions including well construction, hydrogeological assessment, and $2,500 cash-in-lieu of parkland per lot. The meeting also includes adoption of minutes and other procedural items.

• Minor variance application MV2025-0005 (Sinclair) on Murphy Road
• Consent applications for two severed parcels at 4240 County Road 6 (Johnson) with conditions
• Required well and hydrogeological studies for severed parcels
• $2,500 cash-in-lieu of parkland per severed lot
• Rezoning of severed parcels to Hamlet Residential (HR) zone

Council

Council will vote on the 2025 tax rate bylaw and formally adopt the Community Safety and Well-Being Plan. Other decisions include awarding a $191,054.50 micro surfacing contract to Miller Paving, approving OPP Detachment Board member remuneration at $400 annually plus mileage, and discussing the Enterprise Hall cleaning contract. The agenda also includes several informational items and resolutions from other municipalities.

• Adoption of By-law 2025-xxxx to establish 2025 tax rates and provide for collection of taxes
• Formal adoption of the Community Safety and Well-Being Plan, required by provincial legislation
• Award of Tender 2025-04 Section B for 2025 Micro Surfacing Program to Miller Paving Limited for $191,054.50 (excluding HST)
• Approval of OPP Detachment Board member remuneration: $400 annual plus mileage per meeting for council and community representatives
• Verbal discussion on Enterprise Hall cleaning contract

Council

The Township of Stone Mills Council will hold a statutory public meeting to discuss a zoning by-law amendment that would rezone five parcels for residential development. The meeting also includes the adoption of the 2025 budget by-law and the approval of a new Medical Tiered Response Agreement with the County of Lennox and Addington.

• Statutory public meeting for zoning by-law amendment B46-2024 through B49-2024
• 2025 Budget By-law adoption
• Medical Tiered Response Agreement with County of Lennox and Addington
• Temporary waiver of brush disposal fees at Sheffield and Camden East Landfills
• Newburgh curbside waste collection contract extension with Environmental 360 Solutions LTD.

Committee of Adjustment

The Committee of Adjustment meets to adopt minutes and consider multiple minor variance and severance applications, all recommended for approval with conditions. Items include a permission for a dwelling at 588 Cedarstone Road, minor variances for properties on Huffman Road, Red Cedar Point Road, and Grove Street, and severance applications for Huffman Road, Red Cedar Point Road, and Centreville Road.

• A08-2024 (Permission) – Toth – 588 Cedarstone Road: approval for single detached dwelling with conditions on drainage and septic.
• MV2025-0001 and MV2025-0002 – Harnden – 195 and 197 Red Cedar Point Road: minor variances for development and lot grading.
• B55-2024 – McQuay – 483 Huffman Road: provisional severance approval with conditions including $2,500 cash-in-lieu of parkland and road widening.
• CON2025-0009 – Nature Conservancy of Canada – 2017 Centreville Road: provisional lot addition severance approval.
• MV2025-0003 – Shetler – 97 Grove Street: minor variance approval with no-adverse-impact conditions.

Council

Council holds a public meeting to receive comments on the 2025 draft municipal budget, which proposes a total operating tax levy of $5,386,802.89 and capital tax levy of $1,755,986.80, plus a Newburgh Waste levy of $10,789.62. Adoption is scheduled for April 7, 2025. Also under consideration: a special event permit for Flame Ontario's Sideburn Event with a $10,000 land use fee and noise exemption, and updates to the Administrative Monetary Penalty System for four bylaws.

• Public meeting on 2025 draft budget: operating levy $5,386,802.89, capital levy $1,755,986.80, Newburgh Waste $10,789.62
• Flame Ontario Special Event Permit for Sideburn Event, $10,000 land use fee, noise exemption
• Administrative Monetary Penalty System updates for Dog Licensing, Parking, Refreshment Vehicle, and Fencing bylaws
• Centreville Agricultural Society donation request — council to provide direction
• Resolutions from other municipalities on tariffs and other matters received for information

Committee of the Whole

The Committee of the Whole is considering the 2025 Draft Budget, which proposes a total tax levy of $7,153,579.31, including $5,386,802.89 for operating, $1,755,986.80 for capital, and $10,789.62 for Newburgh Waste. The recommended residential tax rate is 0.00701772 for operating and capital, plus 0.00014426 for Newburgh Waste. A public meeting to present the draft is scheduled for March 17, 2025, with adoption planned for the April 7, 2025 Council meeting.

• 2025 Draft Budget with operating levy of $5,386,802.89 and capital levy of $1,755,986.80
• Newburgh Waste levy of $10,789.62
• Residential tax rate of 0.00701772 (operating and capital) and 0.00014426 (Newburgh Waste)
• Public meeting on March 17, 2025 to present the draft budget
• Budget by-law to be adopted at April 7, 2025 Council meeting

Committee of Adjustment

The Committee of Adjustment will consider approving a minor variance for a dwelling at 417 Neville Point Road and two severance applications to create two new lots from a property at 416D County Road 13. Both severance applications include conditions for well installation, hydrogeological assessment, and a $2,500 cash-in-lieu of parkland payment.

• A03-2024: Minor variance for John Ricketts and Shelley Clegg at 417 Neville Point Road to permit a single-detached dwelling and septic system, with conditions including demolition of an existing accessory structure and replacement of a holding tank.
• B42-2024: Severance application by White Lake Brothers Inc. for Lot 1 at 416D County Road 13, approved with conditions including well installation, hydrogeological assessment, and $2,500 cash-in-lieu of parkland.
• B43-2024: Severance application for Lot 2 at same address, approved with similar conditions plus an easement for driveway access and a conceptual site plan for an existing garage.

Council

Council will vote on allocating unspent 2024 budget funds and deficits to a dozen specific reserve funds. It will also receive results of a custodial services RFP that selected Canadian Cleaning Services, consider an encroachment agreement at 4 Peel Street, Tamworth, and authorize replacement of a damaged building department vehicle using the Building Reserve Fund.

• 2024 surplus/deficit allocation to reserves including Solid Waste, Fire, Arena, Roads, and Stabilization Reserve
• Results of 2024 RFP for municipal custodial services; Canadian Cleaning Services selected
• Request for encroachment agreement for two accessory structures at 4 Peel Street, Tamworth
• Replacement of building department vehicle (2021 Kia Niro) after accident, using Building Reserve Fund
• Notice of 2025 budget meeting dates: March 10, 17, 24, and April 7

CANCELLED-Council

The Regular Council meeting scheduled for February 18, 2025, has been cancelled. The next meeting is scheduled for March 3, 2025, at 6:30pm.

Committee of Adjustment

The Committee of Adjustment is meeting to decide on several land-use applications. The body will consider requests for minor variances and the provisional approval of three separate land severance applications.

• Minor Variance A08-2024: 588 Cedarstone Road (proposed deferral)
• Minor Variance A09-2024: 483 Huffman Road (proposed approval)
• Severance B09-2024: Unaddressed County Road 4 (provisional approval with $2,500 parkland fee)
• Severance B13-2024: 298 McGill Road (provisional approval with $2,500 parkland fee)
• Severance B14-2024: 298 McGill Road (provisional approval)

Council

The Stone Mills Council will consider several capital items, including pre‑budget approval for fire department washer‑extractors and bunker gear, a proposal to close or retain a road allowance on 416D County Road 13, and a pre‑approval of $296,795 for a modular bridge and $147,379 for its engineering and installation. The meeting also includes routine consent agenda items such as adopting minutes and receiving communications from other municipalities, and a motion to report on options for a bench and plaque honoring Richard Doyle in Newburgh Conservation Park.

• Pre‑budget approval of fire department capital purchases: four washer‑extractors (grant $32,921.80, estimated cost $34,000) and bunker gear allocation of $59,000, with a request to forego the RFQ process.
• Proposed road allowance closure on 416D County Road 13 – staff directed to proceed with either closing and conveying the allowance or retaining municipal ownership.
• Flynn Bridge Replacement – pre‑approval of $296,795 for a pre‑fabricated modular bridge and $147,379 for engineering and installation, to be included in the 2025 budget.
• Consent agenda items: adoption of minutes from the January 20, 2025 council session and receipt of resolutions from Toronto, Kearney, and Halton Hills.
• Notice of motion for staff to report options for installing a bench and plaque honoring Richard Doyle in Newburgh Conservation Park.

Council

Stone Mills Council will vote on two zoning by-law amendments: one to rezone a property on County Road 1 East from Rural to Hamlet Residential with a holding symbol, and another to rezone a property from Rural Residential to Residential Limited Service. Council will also consider a request from the Newburgh Fire Fighters Association for an exemption from a special event permit, and discuss a clarification of part-time employee benefits including a $150 one-time payment. The 2025 compensation report recommends a 3% economic increase to the salary structure. Consent agenda items include establishing several roads as municipal highways and receiving a communication from the Town of Aylmer opposing provincial cycling lane legislation.

• Zoning amendment D07-2024: rezone 3006 County Road 1 East from Rural (RU) to Hamlet Residential (HR-H) with holding symbol
• Zoning amendment D10-2024: rezone from Rural Residential (RR) to Residential Limited Service (RLS)
• Newburgh Fire Fighters Association request for exemption of special event permit
• Clarification of employee benefits: $150 part-time benefit to be moved to operational expense and paid as final one-time payment in 2025
• 2025 Compensation Report: 3% economic increase to salary structure and grid movement

Council

The Stone Mills Council will receive a report on the 2025 interim property tax billing and consider By-law 2025‑xxx to enact an interim tax levy. They will also review a temporary borrowing by‑law and receive updates on hunting and firearm regulations. Two zoning amendment applications will be heard for public comment only.

• 2025 Interim Property Tax Billing – By‑law 2025‑xxx to approve interim levy
• 2025 Temporary Borrowing By‑law – Finance report and by‑law enactment
• Options to Regulate Hunting and the Discharge of Firearms – information report
• Zoning By‑law Amendment D07‑2024 for 3006 County Rd 1 East – public comment
• Zoning By‑law Amendment D10‑2024 for Osprey Nest Lane – public comment