Stratford public meetings in 2021
87 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Committee of the Whole
The Committee of the Whole is meeting to discuss several items, including an in-camera review of an IGA lease, a verbal update on Bunbury Forest environmental lands, and committee and board appointments. They will also consider one-time questions for the resident survey and discuss next steps for community campus fundraising.
- IGA lease review (in-camera)
- Bunbury Forest environmental lands verbal update (in-camera)
- Committee and board appointments with list of volunteers
- Resident survey one-time questions
- Community campus fundraising discussion
Finance and Technology Committee
The Stratford Finance and Technology Committee will meet to discuss the RCMP contract update, commercial assessment, budget priorities, and a proposed deed transfer tax increase. The agenda includes reports on income statements, donations, technology, and capital projects. The meeting is a regular monthly session with several items carried over from previous discussions.
- RCMP contract update: no information received from RCMP; potential back wages estimated at $106,000 per member (70%) for six officers
- Commercial assessment: presentation scheduled for November 25, 2021; possible tax rate increase to offset low assessments
- Deed transfer tax: proposal to increase from 1% to 1.5%, with 0.5% reverting to municipality
- Meals on Wheels: $1,500 donation approved at previous meeting; resolution not prepared for this meeting
- Town and Utility Internal Income Statements as at November 30, 2021
Accountability and Engagement
The Accountability and Engagement Committee will review a draft report on the Town's engagement strategy, hear results from a recent business survey, and consider a recommendation to purchase website KPI reporting software from AOR. The committee will also receive an engagement statistics report. The meeting is primarily for discussion and input, with decisions expected on the software proposal.
- Draft Engagement Strategy Review by Results Marketing & Advertising presented
- Business survey results discussed; action plan to be developed by Sustainability Committee
- Staff recommends AOR proposal for website KPI reporting; Envisio quoted $10,000 annual fee plus $5,000 implementation
- Engagement stats report to be received
Regular Council
The Stratford Town Council is meeting to review reports and consider several resolutions, including a land lease for the Island Gymnastics Academy, a revised fee schedule for electric vehicle charging stations, a dry storage building, and the adoption of a new CAO bylaw. The agenda also includes routine reports from various departments and committees.
- Resolution RC005-2021: Community Campus Land Lease for the Island Gymnastics Academy
- Resolution FT014-2021: Fees Bylaw #39 revised Schedule A for Electric Vehicle Charging Stations
- Resolution INC004-2021: Stratford Dry Storage Building
- Resolution CW012-2021 and CW013-2021: CAO Bylaw #53 - 2nd reading and adoption
- Resolution SC006-2021: Town Owned Tree Policy Approval
Recreation, Culture and Events Committee
The Recreation, Culture and Events Committee will discuss updates on the Investing in Canada Infrastructure application, winter planning, holiday setup, and community requests including indoor golf, indoor track access, and Kinlock Beach Gate. They will also review event updates for Remembrance Day, Christmas in the Park, New Year's Levee, and WinterFest, along with program notes and old business items.
- Investing in Canada Infrastructure Application update
- Community requests: indoor golf, indoor track open for running, Kinlock Beach Gate
- Events update: Remembrance Day, Christmas in the Park, New Year's Levee, WinterFest
- Community Campus Update
- Waterfront Park Update
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee is reviewing a proposed 28-lot low-density residential subdivision on Mason Road, along with several zoning bylaw text amendments and an Official Plan review update that includes discussion of food trucks and short-term rentals. The agenda also includes a building permit summary for November 2021 and budget requests for 2022/23.
- SD019-21: Chen Sun proposes 28-lot R1 subdivision on Mason Road (3.5 ha), with 22 single dwellings and 6 semi-detached lots, and 10.5% parkland dedication
- Zoning bylaw text amendments: remove 'Day Care Home' definition, change 'Retail Store' to include cannabis retail, clarify fence and garage definitions
- Official Plan review: discussion of possible food truck bylaw and short-term rental regulations
- Building permit summary for November 2021: 17 permits totaling $1,810,600
- 2022/23 budget requests to be discussed at December 15, 2021 meeting
Heritage Sub Committee
The Stratford Heritage Sub Committee will review September minutes, discuss the unveiling of the Honour Roll project, and begin 2022/23 budget planning. They will also consider production of interpretive panels and a Museum Development Grant application.
- Unveiling of Honour Roll steel boot cutouts proposed for week before Remembrance Day
- Decision on producing one or both WWI/WWII interpretive panels
- Museum Development Grant application due October 31, 2021
- 2022/23 budget planning review with Planning Director
- Discussion on renaming green space near cenotaph
Diversity and Inclusion Committee
The Diversity and Inclusion Committee is holding its regular monthly meeting to discuss updates on past events and plan new initiatives. Items include a Fall Fest update, a Winter Fest proposal, a Stratford artists/artisans directory, and adding a menorah to the town's holiday light displays. The committee will also continue work on its diversity and inclusion plan, focusing on communication and creating a workplan.
- Community Spotlight Update
- Fall Fest Update: Trail Bingo, Story Walk
- Winter Fest: committee suggestions
- Stratford Artists/Artisans Directory
- Menorah addition to Town's holiday light displays
Sustainability Committee
The Stratford Sustainability Committee will discuss and decide on fees for four new electric vehicle charging stations, review cost estimates for the next phase of the Business Park, and receive a presentation on the Municipal Natural Assets Initiative. They will also review draft results of a business survey and discuss the Faulkner land acquisition for a green space.
- Electric vehicle charging station fees: estimated electricity cost ranges from under $2.19 to $3.78 per hour
- Business Park Phase III: total infrastructure cost estimated at $4,205,311 (underground electrical) or $3,191,517 (overhead electrical), with land sale revenue projected at $4,478,186 or $3,467,594
- Faulkner Land Acquisition: Council agreed to acquire property for green space/wildlife refuge, subject to acquiring adjacent R-1 zoned land from cADC
- Municipal Natural Assets Initiative: presentation on Natural Asset Inventory using GIS tool
- Business Survey Results: draft results to be reviewed for feedback
Finance and Technology Committee
The Finance and Technology Committee will review financial reports, discuss the RCMP contract update, and consider new business items including the MRSB management letter, surplus and debt figures, a tourism levy, and a deed transfer tax. The agenda also includes updates on donations and capital projects.
- RCMP contract update: October meeting postponed, no new date set
- Surplus and debt for Town and Utility 2013 to 2021
- Tourism levy discussion
- Deed transfer tax discussion
- Donations requests from Meals on Wheels and Chances
Infrastructure Committee
The Stratford Infrastructure Committee is meeting to discuss and decide on several infrastructure items, including deferring a sidewalk replacement at Town Hall, applying for Active Transportation funding for the Kinlock Road multi-purpose trail, and preparing 2022-2023 budget requests. The agenda also includes updates on the wastewater treatment plant decommissioning, electric vehicle charging stations, and the Keppoch Road trail. The meeting is a regular monthly session with several verbal updates and new business items.
- Defer sidewalk replacement at Town Hall (verbal)
- Active Transportation fund application for Kinlock Road multi-purpose trail (verbal)
- 2022-2023 Budget requests / preparation (verbal)
- Update on new dry storage building
- Verbal updates on WWTP, EV charging stations, Keppoch Road trail, and Community Campus
Safety Services
The Stratford Safety Services Committee is meeting to review reports from the fire company, Citizens on Patrol, and RCMP, and to discuss new business including a request for street lights on Keppoch Road, the 2022-23 budget process with specific requests for speed humps and sidewalks, and the final draft of the town's Emergency Measures Plan. The agenda also includes approval of the previous meeting's minutes and routine reports from the Humane Society and transit services.
- Budget request for speed humps on Battery Point Drive
- Budget request for sidewalks on Rosebank Road
- Keppoch Road street light request: 8 new 50W LED lights and a section needing a dozen new poles
- Review of 2022-23 budget priorities, including $920,000 for police and $651,000 for fire protection
- Emergency Measures Plan 2021 final draft for review
Regular Council
The Stratford Town Council is meeting to review reports from the Mayor, CAO, and various committees, and to consider resolutions including interim financing for the Community Campus land purchase and first reading of a CAO bylaw. The agenda includes updates on safety services, recreation, planning, and infrastructure.
- Resolution FT013-2021: Stratford Community Campus Land Purchase Interim Financing
- Resolution CW011-2021: CAO Bylaw - 1st Reading (Bylaw #53)
- October building permit summary
- RCMP report and statistics
- Transit report and graph
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee will review consultant recommendations for the Stratford Waterfront and Core Area Plan, discuss amendments for the Gray Group's Urban Core design, and consider expanding the Official Plan review to include the Mason Road Core Area. They will also receive building permit summaries for September and October 2021 and begin 2022/23 budget planning. The agenda includes minutes from the August 2, 2021 meeting, which noted council's approval of a variance for a dwelling on Creekside Drive and denial of a rezoning request.
- Review of Upland Planning + Design's final report on Stratford Waterfront and Core Area Plan, with recommendations for Official Plan and Zoning Bylaw changes
- Discussion of Gray Group's Urban Core plan by Fathom Studios and potential bylaw/OP amendments
- Proposal to review Mason Road Core Area as part of 2021 Official Plan Review
- Building permit summary: October 2021 total $3,857,592; September 2021 total $5,492,090
- 2022/23 budget planning discussion
Recreation, Culture and Events Committee
The Recreation, Culture and Events Committee will discuss upcoming events, the Community Campus site design, and 2022 budget requests. It will also receive updates on recreation, arts and culture, and youth centre programs, as well as old business items like the William's Gate fence and Waterfront Park Phase I.
- 2022 Budget Requests
- Community Campus Site Design
- Events Update: Remembrance Day, Christmas in the Park, New Year's Levee, WinterFest
- William's Gate Fence
- Waterfront Park Phase I
Committee of the Whole
The Committee of the Whole is meeting to discuss and decide on several items, including a revised CAO bylaw, a proposal to fly the Mi'Kmaq flag permanently, a request to sell land in the business park, and a streetlight cost-sharing request. The meeting also includes in-camera items on a Canada Games sponsorship and other confidential matters.
- CAO Bylaw (Bylaw 53) revised with legal comments, including CAO performance evaluation template
- Proposal to replace 35-foot flagpole with four 30-foot poles at Town Centre to fly Mi'Kmaq flag, cost ~$12,000
- Request for Decision #4: Town share cost of moving streetlight at 77 Strawberry Lane
- Business park lot request: option to move soccer fields to reduce lot prices and sell more industrial land
- Christmas Committee social: options for thanking volunteers (gift baskets, gift cards)
Accountability and Engagement
The Accountability and Engagement Committee is meeting to discuss the 2022/23 budget process and priorities, provide feedback on the upcoming 2022 resident survey, and consider a proposal from Ocean 100 for community outreach. The agenda also includes routine items like approving minutes and engagement statistics. The meeting includes an in-camera provincial presentation.
- 2022/23 budget process and priorities/requests
- Annual Resident Survey feedback and suggested topics
- Ocean 100 proposal for reaching residents
- Engagement statistics review
- In-camera provincial presentation
Finance and Technology Committee
The Stratford Finance and Technology Committee will discuss and potentially recommend items including the New Deal allocation, a commercial assessment letter, a transit pilot program, and spending priorities for the 2022-23 budget and five-year capital plan. They will also receive updates on audited financial statements, the RCMP contract, and internal income statements as of September 30, 2021. The agenda includes approval of the previous meeting's minutes and routine reports.
- New Deal Allocation discussion
- Commercial Assessment Letter
- Transit Pilot Program
- Spending Priorities for 2022-23 Budget & 5 Year Capital
- Audited Financial Statements Update
Infrastructure Committee
The Infrastructure Committee is meeting to discuss routine infrastructure matters, including verbal updates on the WWTP upgrade, cleaning contract, Pondside parking lot paving deferral, and electric vehicle charging stations. The main new business is a revised Speed Hump Policy presented for information, with proposed changes from committee feedback. The agenda includes approval of previous minutes and staff reports.
- Revised Speed Hump Policy for information, with suggested changes on duration, petition threshold, and speed criteria
- Verbal update on WWTP upgrade decommissioning
- Verbal update on cleaning contract renewal
- Defer paving at Pondside parking lot
- Electric vehicle charging stations update
Safety Services
The Stratford Safety Services Committee is meeting to review reports from the fire company, Citizens on Patrol, and RCMP, and to discuss new business including a crosswalk request near Glen Stewart Drive and a proposed location for a permanent digital speed sign. They will also revisit the revised Speed Hump Policy and the Pilot on Demand transit project. The agenda includes a letter about a child hit while crossing a street, highlighting ongoing road safety concerns.
- Crosswalk request near Glen Stewart Drive and Murphys Pharmacy
- Proposed location for permanent digital speed sign
- Revised Speed Hump Policy with requested revisions
- Letter to Minister Aylward about Stratford Road and Keppock Road safety after child hit
- Pilot on Demand transit project update
Sustainability Committee
The Sustainability Committee will review a solar analysis for Town facilities that indicates a business case for installation, discuss Official Plan and Development Bylaw changes with the Gray Group, and consider topics for the annual resident survey and 2022/23 budget priorities. The agenda also includes a draft Town-Owned Tree Policy and updates on environmental projects.
- Solar analysis: EMO Centre (4 Georgetown Rd) $162k, Pondside Pumping Station (19 Kepoch Rd) $306k, Fullerton's Pumping Station (41 MacIntosh Dr) $325k, Maintenance Depot (21 Hollis St) $13k
- Gray Group presentation: identifying Official Plan and Development Bylaw changes
- Annual resident survey: committee input on research questions
- 2022/23 budget: committee suggestions on priorities
- Draft Town-Owned Tree Policy (2021-54-01) for review
Regular Council
The Stratford Town Council is meeting to review reports and consider several resolutions, including adopting the Waterfront Park Plan, establishing a Community Campus land lease request policy, and approving a lease request by Island Gymnastics Academy. The agenda also includes routine reports from departments such as safety services, finance, and infrastructure, along with financial statements and permit summaries.
- Resolution RC005-2021: Adoption of the Waterfront Park Plan
- Resolution RC003-2021: Community Campus Land Lease Request Policy
- Resolution RC004-2021: Community Campus Land Lease Request by Island Gymnastics Academy
- Resolution FT011-2021: Reserve Funds Bylaw #29 revised Schedule A
- Resolution FT012-2021: Reallocation of Canada Community Building Fund
Committee of the Whole
The Committee of the Whole will consider approving re-allocations of New Deal funds, including directing unallocated funds to a road in the Community Campus. Council will also discuss a proposal to permanently fly the Mi'kmaq flag at the Hillsborough Bridge entrance, which would require adding two flag poles at an estimated cost of $3,000-$4,000 each. Several items will be discussed in-camera, including a lease for Island Gymnastics Academy and sewer treatment agreement options.
- Re-allocation of New Deal funds, including unallocated funds to Community Campus road
- Proposal to fly Mi'kmaq flag permanently at Hillsborough Bridge entrance
- Estimated cost of $3,000-$4,000 per new flag pole
- In-camera items: Island Gymnastics Academy lease, provincial relationship strategy, sewer treatment agreement options
Recreation, Culture and Events Committee
The Recreation, Culture and Events Committee will review a draft policy for leasing land on the Community Campus to outside organizations, and receive updates on fall/winter planning, a fence at William's Gate, capital projects, and the Canada Winter Games. The agenda also includes program updates and sub-committee reports.
- Community Campus Land Lease Policy (draft) for review
- William's Gate Fence discussion
- Capital Projects Update
- Canada Winter Games Update
- Arts & Culture Committee minutes (Sept 9, 2021) include $300 artist bursary/grant
Finance and Technology Committee
The Finance and Technology Committee will review the draft Town financial statements for the year ended March 31, 2021, and consider reserving capital for the ESC Centre. It will also discuss a Public Art Policy, the PACE Atlantic reporting timeline, and a password-changing protocol for guest services and ESC.
- Draft Town Financial Statements - March 31, 2021 year end
- Reserve Capital for ESC Centre
- Public Art Policy
- PACE Atlantic Reporting Timeline
- Protocol for Password Changing - Guest Services and ESC
Heritage Sub Committee
The Stratford Heritage Sub Committee will review the installation of steel boot cutouts for the Honour Roll project and discuss the formal unveiling before Remembrance Day. They will also decide on producing one or two interpretive panels for WWI and WWII, subject to budget approval, and continue work on the Museum Development Grant application due October 31st.
- Steel boot cutouts installed for Stratford Honour Roll; unveiling proposed before Remembrance Day
- Decision needed on producing one or both WWI/WWII interpretive panels with budget allocations
- Museum Development Grant application to be submitted by October 31, 2021
- Committee to review Heritage section of Town website monthly
- Next meeting scheduled for November 23, 2021
Infrastructure Committee
The Infrastructure Committee will review and potentially award contracts for snow removal, cleaning, and grass cutting, and discuss deferring paving of the Pondside parking lot, hiring a new utility technician, and installing electric vehicle charging stations. They will also receive updates on the WWTP, Emergency Service Building, Keppoch Road Multi-use Path, Waterfront Park, and Community Campus.
- Snow Removal contract
- Cleaning Contract
- Grass cutting contract
- Defer paving of Pondside parking lot
- Electric vehicle charging stations
Safety Services
The Stratford Safety Services Committee will review reports from the fire company, Citizens on Patrol, and RCMP, and make decisions on a streetlight relocation at 77 Strawberry Lane, a street lighting request on McGregor Drive, and a crosswalk request on Strawberry Hill. They will also discuss a draft Speed Hump Policy.
- Streetlight relocation request at 77 Strawberry Lane
- Street lighting request on McGregor Drive
- Crosswalk request on Strawberry Hill
- Draft Speed Hump Policy (revised Sept 2021)
- Fire Company report: 16 calls in August, 115 year-to-date
Accountability and Engagement
The Town of Stratford Council is meeting to consider a draft CAO Bylaw (Bylaw #53) that formalizes the Chief Administrative Officer's appointment, authority, and accountability, including an annual performance evaluation process. The agenda also includes in-camera items on a presentation to the province and a long-term forecast release, plus engagement statistics. Most items are routine, but the CAO Bylaw is a substantive policy decision.
- Draft CAO Bylaw #53 defining CAO powers, duties, and accountability
- Annual CAO performance evaluation process with template (Appendix A)
- CAO authorized to hire, suspend, or terminate employees and manage administration
- In-camera presentation to the province and long-term forecast release
- Engagement statistics for website, social media, and mass email
Diversity and Inclusion Committee
The Stratford Diversity and Inclusion Committee is meeting to approve minutes, discuss business arising from prior meetings, and plan new initiatives. Key items include a possible virtual world map for residents to mark their country of birth, and advancing the Diversity & Inclusion Plan's accessibility goal. The committee will also discuss a scavenger hunt idea for Fall Fest and Truth and Reconciliation posts for September 30th.
- Discuss virtual world map idea for residents to mark country of birth
- Plan work on Diversity & Inclusion Plan accessibility item
- Scavenger hunt with word 'FALL' in other languages for Fall Fest
- Truth and Reconciliation daily posts and September 30th activities
Regular Council
The Stratford Town Council is holding its regular monthly meeting on September 8, 2021. The agenda includes routine reports from the mayor, CAO, safety services, recreation, finance, planning, and infrastructure, as well as a resolution regarding a kitchen rental for the PEI School Food Program. The meeting will also consider proclamations for FASD Awareness Week and Energy Efficiency Day.
- Resolution CW010-2021: PEI School Food Program - Town Centre Kitchen Rental
- Proclamation: Fetal Alcohol Spectrum Disorder (FASD) Awareness Week - September 6-10
- Proclamation: Energy Efficiency Day - September 8, 2021
- August Building Permit Summary
- RCMP Report and Street Light Report
Committee of the Whole
The Committee of the Whole will hear a presentation on the 2021 annual resident survey results and review a preliminary draft of a business survey. Council will also discuss a draft policy for leasing land on the community campus, a request from the PEI School Food Program to use the Town Centre Recreation kitchen, and an in-camera affordable housing development proposal.
- 2021 Annual Survey presentation (pages 9-419)
- Business survey draft for review (pages 420-432)
- Community Campus land lease policy draft (pages 433-438)
- School Food Program request to use Town Centre Recreation kitchen; fee waiver or grant options discussed
- In-camera items: Affordable Housing Development Proposal, Canada Games Funding, RCMP Union Contract
Regular Council
Stratford Town Council's regular monthly meeting includes reports from the mayor, CAO, safety services, recreation, finance, planning, and infrastructure. Key decisions include a resolution for transit electrification planning and consulting services, a variance request for a property on Creekside Drive, and a request for decision from Shawn and Julie MacDougall. The agenda also includes routine approvals of minutes and reports, plus a proclamation for FASD Awareness Week.
- Resolution SS002-2021: Transit Electrification Planning and Consulting Services
- Resolution PH024-2021: Lot size, front and rear setback variance request for Creekside Drive (PID 865550)
- Resolution RC002-2-21: Request for Decision from Shawn and Julie MacDougall
- Resolution CW009-2021: Committee Member Appointment (D&I Committee)
- Proclamation: Fetal Alcohol Spectrum Disorder (FASD) Awareness Week, September 6-10, 2021
Sustainability Committee
The Stratford Sustainability Committee will consider a draft Terms of Reference for an Eastern PEI Strategy sub-committee, review proposed questions for the first annual Business Survey, discuss a land preservation offer from David Faulkner, and review an outline for a potential CMHC Housing Supply Challenge application. The agenda also includes approval of the June 2, 2021 minutes and staff reports.
- Draft Terms of Reference for Eastern Gateway Committee sub-committee
- Proposed questions for 1st Annual Business Survey
- David Faulkner land offer for preservation, possible appraisal and partial tax receipt payment
- Outline for potential CMHC Housing Supply Challenge application
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee is reviewing a variance application from Melanie and Graeme Shaw for a proposed single detached dwelling on Creekside Drive, seeking relief from lot size, front yard, and rear yard setback requirements. The committee will also receive updates on recent Council decisions, including the denial of the Reddin Meadows rezoning and approvals for home occupation and Official Plan amendments. A building permit summary for July 2021 and a CMHC Housing Supply Challenge funding opportunity are also on the agenda.
- Variance request for lot size (357 sq m, 24%), front yard (2m, 18%), and rear yard (0.3m, 5.6%) on Creekside Drive, PID 865550
- Update: Council denied Reddin Meadows rezoning (R1 to PURD) on Stratford Road, contrary to committee recommendation
- Update: Council approved 2nd reading and adoption of home occupation text amendment for 53 Marion Drive
- Building Permit Summary for July 2021
- CMHC Housing Supply Challenge: $300 million funding opportunity over 5 years
Special Council
The Stratford Town Council is holding a special meeting to consider a resolution authorizing interim financing of $2,500,000 for the purchase of land for a community campus. The land is being bought from 1011523 P.E.I Inc. and Paul & Robert Farquharson, with portions to be sold later to the province for a new high school and to the Business Park Corporation. The financing would be a three-month Bankers' Acceptance with RBC at an all-in rate of 0.91%.
- Resolution FT0010-2021: interim financing of $2,500,000 for community campus land purchase
- Land purchase from 1011523 P.E.I Inc. (part of PID 608141) and Paul & Robert Farquharson (part of PID 1086107)
- Bankers' Acceptance with RBC for 3 months at 0.91% all-in rate
- Borrowing within 10% capital debt threshold ($93,574,000 limit; $15,250,673 used as of March 31, 2021)
Diversity and Inclusion Committee
The Diversity and Inclusion Committee will review past events, plan Fall Fest, discuss Truth and Reconciliation actions, and prioritize items from the Diversity & Inclusion Plan. The agenda includes routine approvals and reports.
- Canada Day recap
- Pride Week flag raising and crosswalk
- International Day for Elimination of Racial Discrimination: 55 Facebook frame uses, 26 staff/council attended BIPOC USHR PEI Anti-Racism Workshop
- PEI Community Reads sponsorship discussion
- Volunteer recruitment: two committee vacancies, one Events Committee vacancy
Finance and Technology Committee
The Finance and Technology Committee is meeting to discuss IT security with the town consultant, review June 2021 income statements, consider donations, and get updates on capital projects. The agenda also includes follow-up on the Crime Stoppers request and the Switch/PACE program, which was recently approved by council.
- Discussion with Town IT Consultant on network security, phishing emails, and open Wi-Fi
- Town Internal Income Statement as at June 30, 2021
- Utility Internal Income Statement as at June 30, 2021
- Donations report
- Capital Projects Update
Special Council
This special council meeting will consider several planning recommendations from the Planning, Development and Heritage Committee, including the second reading and adoption of a rezoning for the Reddin Meadows development, a text amendment to allow home occupations in semi-detached dwellings, and amendments for the Community Campus. The agenda includes approvals of minutes and resolutions for each item, with final decisions expected on these applications.
- Rezoning of approx. 14.01 acres (parcels 1061175, 1061167, 329011) from R1 to PURD for Reddin Meadows on Stratford Road
- Adoption of Reddin Meadows PURD Zone Development Scheme
- Text amendment to allow home occupations in semi-detached dwellings (Leslie Hilton, 53 Marion Drive)
- Zoning and map amendments for Community Campus and adjacent industrial development (Town of Stratford, 101523 PEI Inc., Farquharson)
- Approval of Planning, Development and Heritage minutes from July 5, 2021
Diversity and Inclusion Committee
The Diversity and Inclusion Committee is meeting to review past events, including Canada Day and Pride Week, and to discuss new business such as Fall Fest planning, Truth and Reconciliation Calls to Action, and the Diversity & Inclusion Plan priorities. The committee will also address volunteer recruitment for two vacancies. The agenda includes routine approvals of minutes and agenda.
- Discussion of Truth and Reconciliation Calls to Action and what the Town can do
- Review of Diversity & Inclusion Plan committee priorities for 2021
- Recruitment for two committee vacancies and one Events Committee vacancy (deadline July 19)
- Canada Day recap and Community Spotlight project update
- Pride Week flag raising and crosswalk update
Regular Council
Stratford Town Council's regular monthly meeting includes several planning decisions, notably a rezoning request for Reddin Meadows from R1 to PURD, first readings of text amendments for home occupations and the Official Plan, and zoning map amendments. Council will also consider resolutions on SCADA system upgrades, land disposition at 9 Park Lane, and the Switch (PACE) program for energy efficiency. The agenda includes routine reports from safety services, recreation, finance, and infrastructure.
- Resolution PH013-2021: Reddin Meadows rezoning request (R1 to PURD)
- Resolution PH014-2021: Home Occupation Text Amendment - 1st Reading
- Resolution PH015-2021: Official Plan Text and Landuse Map Amendments
- Resolution INC002-2021: SCADA System Upgrades Phase 2
- Resolution INC003-2021: Disposition of land at 9 Park Lane PID (884908)
Recreation, Culture and Events Committee
The Recreation, Culture and Events Committee is meeting to discuss new business including a request to purchase park land at Saints Crescent, updates on Waterfront Park, Community Campus, and park master plans for four parks, and Town Centre Gym summer hours. The agenda also includes program and events updates such as Canada Day debrief and Fall Fest planning. The attached minutes from April 22, 2021 are for approval.
- Request for decision on purchasing park land at Saints Crescent
- Park master plans for Tea Hill Park, Fullerton's Creek Conservation Park, Pondside Park, Robert Cotton Park
- Waterfront Park and Community Campus updates
- Town Centre Gym summer hours of operation
- Active transportation update
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee is deciding on several rezoning and bylaw amendment applications, including a 14.01-acre rezoning of Reddin Meadows from Low-Density Residential (R1) to Planned Unit Residential Development (PURD) on Stratford Road. The committee will also consider a home occupation text amendment for semi-detached dwellings, and multiple Official Plan and zoning amendments related to the Community Campus and annexed properties. Public meetings were held on June 23, 2021, with comments received for each application.
- Reddin Meadows rezoning: 14.01 acres (parcels 1061175, 1061167, 329011) from R1 to PURD, Stratford Road
- Leslie Hilton home occupation amendment: allow home occupations in semi-detached dwellings (53 Marion Drive)
- Community Campus amendments: Official Plan and Bylaw #45 changes for institutional, residential, and industrial uses (PID 814095, 608141, 1086107)
- 101523 PEI Inc.: designate portion of PID 608141 as Residential and Low-Density Residential (R1)
- Farquharson: change portions of PID 1086107 and 190041 from Agriculture (A1) to Residential and Low-Density Residential (R1)
Committee of the Whole
The Committee of the Whole will discuss creating a regional water and sewer utility with Charlottetown and Cornwall, and review the final conceptual plan for the waterfront core area. They will also clarify conflict-of-interest rules and consider a collaboration with CADC on the waterfront plan. The agenda includes routine approvals and a seniors complex board meeting.
- Discussion on establishing a regional water and sewer utility with Charlottetown and Cornwall
- Feedback on final conceptual plan for waterfront core area by Upland
- Potential collaboration with CADC for waterfront development
- Clarification of Council conflict of interest rules
- Approval of 2020 operating budget for Stratford Community Seniors Complex
Infrastructure Committee
The Infrastructure Committee is meeting to discuss infrastructure updates and decide on selling a small decommissioned well lot at 9 Park Lane back to the residents who originally owned it. The agenda includes verbal updates on the wastewater treatment plant, emergency services building, and the TCH active transportation corridor, plus a staff report on ongoing projects.
- Request for decision on selling the 9 Park Lane lot back to residents
- Verbal update on WWTP sludge disposal and lagoon decommissioning
- Verbal update on Emergency Service Building door issues
- Verbal update on TCH Active Transportation Corridor trail opening
- Staff report on Keppoch Road multi-use path construction delay due to buried cables
Safety Services
The Stratford Safety Services Committee is meeting to receive reports from the Fire Company, Citizens on Patrol, and RCMP, and to discuss updates on the Hillsborough Bridge path, speed hump policy, and rapid flashing beacons. New business includes the E-Watch camera program, a request for decision on Strawberry Lane, and a parking issue on MacIntosh Drive. The agenda also includes a transit report and pilot program proposal.
- E-Watch Camera Program discussion
- Request for Decision - Strawberry Lane
- Parking Issue - MacIntosh Drive
- Transit Report and Pilot Program Proposal
- RCMP report shows 139 total occurrences in May 2021, up from 119 in May 2020
Community Campus Implementation Committee
The Community Campus Implementation Committee is meeting to review a draft policy on leasing campus land to outside groups, hear a progress update from consultant Upland, and discuss next steps for the wellness centre and funding applications. The committee will also receive updates on the land transaction, zoning process, and infrastructure funding applications.
- Upland to present progress and spatial relationships before developing two concept plans
- Land closing date extended to July 31; zoning public meeting set for June 23
- Infrastructure funding application for campus servicing at estimated $13.4 million
- Applications for sport fields/multi-use courts ($4.4M) and curling rink ($7M)
- Draft policy on lease of campus land to outside organizations for feedback
Regular Council
Stratford Town Council's regular meeting covers routine reports and several decisions: a rezoning request for Reddin Meadows, recreation fee increases, a noise bylaw exemption for 156 Prospect Drive, and a variance request for 16 Barkley Avenue. Council will also consider electronic voting for the next municipal election and a time change for summer meetings.
- Resolution PH010-2021: Rezoning Reddin Meadows from R1 to PURD on Stratford Road
- Resolution RC001-2021: Bylaw #39 fee increases for recreation, culture, and events
- Resolution SS001: Noise and Nuisance Bylaw exemption for 156 Prospect Drive
- Resolution PH009-2021: Lot size and frontage variance for 16 Barkley Avenue
- Resolution CW008-2021: Electronic voting for the next municipal election
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee will review several development applications, including a lot variance for a semi-detached dwelling, a rezoning for a residential development, and a bylaw amendment to allow home occupations in semi-detached dwellings. The committee will also receive updates on previously approved projects and the Community Campus annexation. Public meetings are proposed for June 23, 2021, for the rezoning and bylaw amendment items.
- Variance request for 16 Barkley Avenue: lot size from 9800 to 7632 sq. ft. (22% variance) and frontage from 100 to 90 ft. (10% variance) for a two-unit semi-detached dwelling
- Rezoning application RZ001-21: Reddin Meadows requests rezoning of ~14.01 acres (parcels 1061175, 1061167, 329011) from R1 to PURD, with public meeting scheduled for June 23, 2021
- Bylaw amendment RZ002-21: Leslie Hilton requests to allow home occupations in semi-detached dwellings, with public meeting scheduled for June 23, 2021
- Update on approved self-storage facilities: Affordable Canadian Movers (33 Hollis Avenue, 4 buildings) and Kinlock EZ Storage (15 MacKinnon Drive, 2 buildings)
- Community Campus annexation effective June 1, 2021; rezoning applications expected to be filed that day
Special Council
Stratford Town Council is holding a special meeting to consider a resolution on federal Employment Insurance (EI) economic region changes. The resolution opposes a federal proposal to divide Prince Edward Island into two EI economic zones, arguing it would create inequity for seasonal workers. Council will vote on whether to adopt the resolution, which calls on Parliament to keep PEI as a single EI region.
- Resolution CW006-2021 opposing EI program economic region changes
- Calls on Parliament to amend Bill C-30 to keep PEI as one EI economic zone
- Resolution text proposes PEI be defined as a single region in Schedule VI
Heritage Sub Committee
The Heritage Sub Committee is meeting to discuss ongoing heritage projects, including the Stratford Honour Roll Project, the Mi'kmaq Place Names signage, and the Honour Roll Interpretive Panel. The committee will also review minutes from previous meetings and consider new business. The agenda includes updates on the Honour Roll project's design change and the installation of Mi'kmaq place name signs.
- Stratford Honour Roll Project: contractor Earthform proposes steel cutouts instead of replica boots due to difficulty finding a maker
- Mi'kmaq Place Names: Town to pay up to $5000 for signs, coordinating unveiling for National Indigenous Peoples Day (June 21, 2021)
- Brown and Hood Heritage Award: presented to Maurice (Moe) Rogerson of Mill Brook Farm
- Honour Roll Interpretive Panel: input needed for graphic designer, but decision paused due to funding
- Mi'kmaq place name translations provided for Fullertons Creek, Hillsborough River, Kellys Point, Rosebank Point, Seatrout Point, Stewart Cove
Diversity and Inclusion Committee
The Diversity and Inclusion Committee is meeting to approve minutes, discuss updates on Canada Day, the International Day for Elimination of Racial Discrimination, and PEI Community Reads, and to begin prioritizing items from the Town's Diversity & Inclusion Plan based on member input. The agenda is largely procedural with updates and planning discussions.
- 55 people used the Facebook frame for International Day for Elimination of Racial Discrimination
- 26 staff and council attended BIPOC USHR PEI Anti-Racism Workshop
- Town purchased copies of PEI Community Reads book for staff and council
- Discussed potential sponsorship for PEI Community Reads author activity
- Committee to discuss prioritized Diversity & Inclusion Plan items
Accountability and Engagement
The Accountability and Engagement Committee will review key performance indicator (KPI) data for the second half of the year and discuss a new request-for-decision process. The meeting also includes approval of the agenda and minutes from the previous meeting. The next meeting is scheduled for June 17, 2021.
- Review of KPI data for transit ridership, business activity, and environmental participation
- Discussion of a request-for-decision process for committee decisions
- Approval of minutes from the March 18, 2021 meeting
- Engagement statistics review
Finance and Technology Committee
The Finance and Technology Committee will consider a resolution to allow the CAO to sign contracts and agreements up to $25,000 under MGA Section 156(5), following a compliance review. Members will also review the Town and Utility internal income statements as of April 30, 2021, and receive updates on the Canada Community-Building Fund (formerly New Deal Funds), the Switch/PACE energy loan program, and donations. Two items—the Long Range Forecast and a Utility Customer Account—are scheduled for in-camera discussion.
- Resolution to authorize CAO to sign contracts/agreements up to $25,000 (MGA Section 156(5))
- Town Internal Income Statement as at April 30, 2021: revenue $588,230 vs. budget YTD $604,998; expenses $551,175 vs. budget YTD $618,982
- Utility Internal Income Statement as at April 30, 2021
- Donations: $600 to CRHS graduation prizes and $5,000 to QEH Foundation from 2021/22 budget
- Canada Community-Building Fund one-time payment of $887,861 (not yet received)
Infrastructure Committee
The Stratford Infrastructure Committee is meeting to discuss routine updates and new business. Members will consider a Speed Hump Policy and a verbal update on a horticulturist position. The agenda also includes updates on several ongoing projects, including the wastewater treatment plant, emergency services building, and the Keppoch Road multi-use path, where a tender recommendation of $1,711,616.90 is being put forward to council.
- Speed Hump Policy to be discussed
- Keppoch Road multi-use path: low bid of $1,711,616.90 from Landmark recommended for award
- ICIP applications submitted totaling $28,039,900 for six projects
- Water truck purchase update
- 29 Glencove Drive update
Safety Services
The Stratford Safety Services Committee is meeting to review a draft policy for speed hump installation on residential streets, along with updates on fire services, RCMP activities, and community safety issues. The committee will also discuss growth, ticks and Lyme disease, and the Hillsborough Bridge active transportation path.
- Draft Speed Hump Installation Policy (2021-SS-01) requiring 100% adjacent and 67% neighborhood support
- Fire Company report: 54 calls year-to-date, 5 new firefighters hired, 7 recruits in training
- RCMP report honoring retired Cst. Cheryl Duffy and update on Corporal Glen Dudley
- Discussion on ticks carrying Lyme disease found in Stratford
- Update on Hillsborough Bridge Active Transportation Path
Recreation, Culture and Events Committee
The Recreation, Culture and Events Committee will discuss park development capital funding, personal training at the Town Centre Fitness Centre, and receive updates on arts, recreation, and events. They will also review the Waterfront Park community consultation report and the Community Campus ICIP applications.
- Park Development Capital Funding discussion
- Personal Training in Town Centre Fitness Centre proposal
- Waterfront Park Update: What We Heard report from 250 map comments and 80 surveys
- Community Campus Update: ICIP applications submitted
- Recreation Spring & Summer Maintenance Program
Finance and Technology Committee
The Finance and Technology Committee will review New Deal funds, ICIP funding, and receive a verbal update on the Community Campus. They will also consider the Switch/PACE program and review financial reports. The meeting includes routine approval of agenda and minutes, with a deferred item on MGA Section 156(5) Authority to CAO.
- New Deal Funds discussion
- ICIP Funding discussion
- Community Campus verbal update by Councillor Burridge
- Switch/PACE Program discussion
- Town Internal Income Statement as at March 31, 2021
Infrastructure Committee
The Infrastructure Committee will review staff reports, correspondence, and new business including a Community Campus update, a Keppoch Road multi-use path, and a water truck purchase. They will also discuss updates on the WWTP, Emergency Services building, and the TCH Active Transportation Corridor.
- ICIP applications for projects totaling $22,317,100, including Community Campus site servicing ($13,407,000) and water reservoir ($977,900)
- Keppoch Road Multi-Purpose Trail project out to tender, closing April 21
- Water truck purchase
- Letter of request from 131 Creekside Drive
- Cleaning contract update
19 Apr 2021
The Stratford Safety Services Committee is meeting to receive reports from the fire company, Citizens on Patrol, and the RCMP, including a presentation on the CAPTURE camera-registration program and an annual policing review. They will also discuss the future of the dog licensing program, crosswalk lighting updates, and a new pilot project to support firefighter physical and mental health.
- RCMP to present CAPTURE program, a voluntary security-camera registration initiative
- Fire Company launching pilot project for firefighter physical and mental health support
- Update on crosswalk lighting and crossing flags at Glen Stewart Drive, Perley Drive, Marion Drive, and Stratford Road
- Dog Licensing Program review, considering options like microchipping or discontinuing door-to-door canvassing
- Citizens on Patrol report and funding request
Regular Council
Stratford Town Council is holding its regular monthly meeting, where it will consider several resolutions, including a major subdivision for the Foxwoods development, a minor subdivision street naming, and amendments to the grants and donations bylaw. The agenda also includes routine reports from departments and committees, plus a first reading of procedural bylaw amendments.
- Resolution PH005-2021: Z & C Flourish - Foxwoods Revised Development Scheme - Major Subdivision
- Resolution PH006-2021: Greener Properties Inc - Subdivision Street Names
- Resolution FT007-2021: Grants and Donations Bylaw #38 - Revised Schedule A
- Resolution CW005-2021: Investing in Canada Infrastructure Application
- Resolution AE001-2021: Procedural Bylaw Amendments - 1st Reading
Recreation, Culture and Events Committee
The Recreation, Culture and Events Committee will review the 2021 operating and capital budgets for recreation, including a $3.6 million capital plan, and discuss recreation planning for the year. The agenda also includes updates on arts, culture, events, and ongoing projects like the Waterfront Park and Community Campus. The meeting is largely procedural, with budget review and program updates as the main items.
- 2021 Operating & Capital Budgets: $3,637,000 capital plan including $925,000 for Waterfront Park & Connecting Trails, $2,250,000 for Active Transportation, $200,000 for Community Campus Phase 1 Design
- 2021 Recreation Planning: playground construction, field prep, and tree planting (40 trees) scheduled for spring
- Arts & Culture Update: purchase of Floyd Trainor watercolour painting for $450 for public art inventory
- Events Update: Stratford WinterFest recap, CPHO update on 2021 events, Canada Day planning
- Waterfront Park Update: community consultation ongoing
Sustainability Committee
The Sustainability Committee will discuss contracting PACE Atlantic to administer loans for the Switch energy retrofit program, with the cost recovered through a ~0.95% interest rate increment. They will also review a draft tree policy for Town property, get an update on the LED streetlight replacement program, and consider a draft Request for Quotes for a business survey. The agenda includes approval of the February 3, 2021 minutes and other routine items.
- Contract PACE Atlantic to administer Switch program loans, funded by ~0.95% interest rate increment
- Draft Tree Policy for Town property; Horticulturist position replacing retired Gardener
- LED streetlight replacement: 594 of 998 lights replaced; 150/year planned
- Draft RFQ for business survey consultant
- Gray Group Commercial Core Area Plan verbal update
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee will review a revised development scheme for the Foxwoods Subdivision, which would increase the total number of units from 179 to 204. They will also discuss a request for an additional pylon sign at Kinlock Plaza and consider street names for a new subdivision. The committee will receive updates on previously approved variances and building permits.
- Foxwoods Subdivision revised scheme: 110 single dwelling lots and 47 semi-detached lots, total 204 units (up from 179), with preliminary approval recommended for Phase 2 (8 lots) off Windsor Drive and Cardiff Lane
- Crombie REIT requests additional pylon sign at Kinlock Plaza along TCH near Shoppers Drug Mart; staff hesitant to recommend bylaw change
- Heritage Committee suggests street names Brick Lane, Kiln Drive, Keystone Lane, Mortar Road for Greenway Realty Subdivision
- Building permits for March 2021 totaled $3,237,550 in estimated project value
- Update on March 10, 2020 Council meeting: lot size variances approved for 114 Georgetown Road (13,140 sq ft and 18,000 sq ft)
Special Council
This special council meeting is dedicated to adopting the town's operating and capital budgets for 2021/22, as well as the utility operating and capital budgets and the 2021 utility tariff. The resolutions set tax rates, approve capital spending, and confirm water and sewer rates for the coming year.
- Adoption of 2021/22 operating budget with $7,943,000 revenue and $7,942,200 expenses
- Property tax rate set at $0.45 per $100 assessment for non-commercial properties
- Capital budget of $7,875,100, including $2,250,000 for sidewalk/bike path/trail construction
- Utility operating budget with $3,178,800 revenue and $3,153,400 expenses
- Utility tariff keeps single-family water at $82.05/quarter and sewer at $122.86/quarter
Heritage Sub Committee
The Stratford Heritage Sub-Committee is meeting to review ongoing heritage projects, including the delayed Honour Roll installation, and to discuss new business such as an interpretive panel, a potential Museum Development Grant, and heritage aspects for future waterfront development. The agenda includes approval of January minutes and updates on the Mi'kmaq place name signs and the Brown and Hood Heritage Award.
- Stratford Honour Roll Project: 80% complete; contractor cannot install boots by March 31; seeking DVA funding extension to June 30
- Mi'kmaq place name signs: $5,000 in 2021 operating budget for installation
- Brown and Hood Heritage Award: Maurice (Moe) Rogerson selected; presentation at April Council meeting or private setting
- Heritage Wall Panel: to be installed and paid for before March 31, 2021
- Museum Development Grant: presentation by David Panton on eligibility and application process
Diversity and Inclusion Committee
The Diversity and Inclusion Committee will review and prioritize action items from the Town's 2018 Diversity & Inclusion Plan, discuss plans for the International Day for Elimination of Racial Discrimination and Canada Day, and brainstorm support for PEI Community Reads. The meeting also includes routine approval of minutes and a recap of Winterfest.
- Prioritize top 6-8 action items from 2018 Diversity & Inclusion Plan
- Plan activities for International Day for Elimination of Racial Discrimination
- Brainstorm Canada Day programming
- Discuss support for PEI Community Reads
- Recap of Stratford Winterfest with weekly video series by Julie Pellissier-Lush
Accountability and Engagement
The Town of Stratford's Accountability and Engagement Committee is meeting to review proposed amendments to the Council Procedural Bylaw that would allow committee meetings to be held electronically during non-emergency times. The committee will also receive updates on the engagement strategy review and review key performance indicators and engagement statistics. A long-term priorities survey review is scheduled to be held in camera.
- Procedural Bylaw Amendment (Bylaw #47-A) to enable electronic committee meetings, including public access and 24-hour notice requirements
- Engagement Strategy Review update from Results Marketing, including questions for committee input
- Key Performance Indicators review based on the 2019 Results Matter Strategic Performance Management Plan
- Engagement Statistics Review report
- Long Term Priorities Survey Review (in camera)
Finance and Technology Committee
The Finance and Technology Committee is reviewing the draft 2021/22 operating and capital budgets for the Town and Utility, along with a five-year capital plan. The agenda also includes updates on the pipe to Charlottetown project financing and a $500 donation to the Stratford Community Seniors Complex. The meeting is largely procedural, with budget discussions and routine reports.
- Draft Town Operating Budget 2021/22 with a deficit of $280,800 from new initiatives
- Town 5 Year Capital Budget includes $2.6 million from New Deal funding for waterfront park, trails, and other projects
- Utility Operating Budget and 5 Year Capital Budget for 2021/22
- Financing for Pipe to Charlottetown Project still not finalized
- Annual $500 donation to Stratford Community Seniors Complex, total $1,858 of $6,500 budget
Infrastructure Committee
The Stratford Infrastructure Committee is meeting to discuss updates on the wastewater treatment plant, Emergency Services Centre, and the 2021 budget, including utility revenue and expenses. They will also review staff and active transportation reports, correspondence about 29 Glencove Drive, and new business such as asset management, a climate change intern, and ICIP funding applications. The agenda includes several verbal updates and a cleaning contract discussion.
- Budget 2021: utility revenue forecast $2,420,626 and expenses $2,550,962 for 2021, with a projected deficit of $130,336
- ICIP applications: sewer lift station upgrades estimated at $4.5M; water station upgrades awarded to Hansen Electric for $201,100 plus HST
- Keppoch Road Multi Use Path: construction cost estimate $1.9M, tender to be issued within the month
- TCH Active Transportation Corridor trail extensions along Stratford Road and Hopeton Road
- Legal letter regarding 29 Glencove Drive
Safety Services
The Stratford Safety Services Committee is holding its regular monthly meeting, where it will hear reports from the Crossroads Fire Company, Citizens on Patrol, and the RCMP, and receive updates on crossing guards and flashing lights at crosswalks. The agenda also includes approval of minutes from the January 21, 2021 meeting and reports from the Humane Society and transit services.
- Fire Company report: 29 calls in 2021 (Jan-Feb), including 3 fires, 8 fire alarms, 10 MVAs
- RCMP report: 484 total occurrences YTD 2021, 53 SOTS issued, 287 complaints
- Update on Crossing Guards and Flashing Lights at Crosswalks
- Humane Society report: 30 by-law cases, 11 humane/dog act cases YTD
- Transit report: average 88 passengers/day in January 2021
Regular Council
The Stratford Town Council is holding its regular monthly meeting to review reports from committees and staff, and to vote on several resolutions. Key items include second reading and adoption of the SWITCH (PACE) program bylaw, a lot size variance request for 114 Georgetown Road, and a resolution regarding the Community Campus Implementation Committee. The agenda also includes routine reports from safety services, recreation, finance, and infrastructure, plus a proclamation for Kidney Month.
- Resolution PH004-2021: Lot size variance request by Rand Cook for 114 Georgetown Road
- Resolution SC002-2021: SWITCH (PACE) Program Bylaw #52 - 2nd reading
- Resolution SC003-2021: SWITCH (PACE) Program Bylaw #52 - Adoption
- Resolution CW004-2021: Community Campus Implementation Committee
- Proclamation: Kidney Month - March 10, 2021
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee is meeting to discuss a lot size variance request for a single dwelling at 114 Georgetown Road, and to review the February building permit summary. The agenda also includes updates on previously approved subdivision plans and street names for the Concord Properties and 102519 PEI Inc. subdivisions.
- Lot size variance request by Rand Cook for 114 Georgetown Road, from 43,560 sq ft to 30,420 sq ft (30.2% variance) in Agricultural Reserve Zone (A1)
- Building permit summary for February 2021: total estimated project value $894,150, permit fees $2,435.52
- Update on Council approvals: Concord Properties revised subdivision concept plan (111 lots, Bunbury Road/Heron Drive/Squire Lane) and street names (Captain James Crescent, Kelly Heights, Smallwood Terrace, Goldsmith Row)
- Update on Council approval of street name Woodhouse Court for 102519 PEI Inc. subdivision (Rankin Drive)
- Date of next meeting: Monday March 29th vs April 12th, 2021 at 4:00pm
Recreation, Culture and Events Committee
The Recreation, Culture and Events Committee will discuss new business including the Pondside Park public art request for proposals, the Canada Winter Games venue leader role, and 2021 capital budget planning. They will also receive updates on the Waterfront Park concept plan, Community Campus, and program registration. The agenda includes routine approvals and sub-committee reports, with one events committee meeting lacking quorum.
- Pondside Park Public Art RFP review
- Canada Winter Games Venue Leader discussion
- 2021 Capital Budget Planning for Recreation, Culture & Events
- Waterfront Park concept plan update
- Community Campus update
Accountability and Engagement
The Accountability and Engagement Committee will review the selection of Results Marketing for an engagement strategy review, consider amendments to the Council Procedural Bylaw for electronic meetings during emergencies, and discuss a draft bylaw and policy for a Property Assessed Clean Energy (PACE) program branded as Switch. The committee will also receive engagement statistics and approve minutes from the January meeting.
- Engagement Strategy Review: Results Marketing selected from six proposals for RFP; consultant to attend meeting for input
- Council Procedural Bylaw Amendment: Updates to incorporate electronic meeting rules during emergencies per Municipal Government Act Section 122(3.1)
- Switch/PACE Program: Draft bylaw and policy for Property Assessed Clean Energy program with Charlottetown and Wolfville, administered by PACE Atlantic, funded by FCM
- Engagement Statistics: Staff report on engagement metrics
Finance and Technology Committee
The Finance and Technology Committee will review the Town's 2021/22 operating budget and five-year capital plan, and consider a donation request from the Stratford Seniors Complex for common room furniture. The agenda also includes updates on the awarded Unified Communication System tender, financing for the Pipe to Charlottetown Project, and the Safe Restart Program.
- Tender for Unified Communication System Update awarded to Eastlink
- ISDA paperwork for Pipe to Charlottetown Project to be signed by February 16, 2021
- Donation request from Stratford Seniors Complex for common room furniture
- Town Operating Budget 2021/22 review
- Town Five Year Capital Plan review
Regular Council
Stratford Town Council's regular meeting includes reports from committees and staff, plus resolutions on long-term sewer project financing and preliminary approval for subdivisions on Bunbury Road and Rankin Drive. The agenda is largely routine, covering monthly updates from safety services, recreation, finance, planning, and infrastructure.
- Resolution FT001-2021: Stratford Sewer Project long-term financing ISDA agreement
- Resolution PH001-2021: Concord Properties revised subdivision concept plan on Bunbury Road
- Resolution PH002-2021: Concord Properties major subdivision street names
- Resolution PH003-2021: 102519 PEI Inc. 22-lot Rankin Drive subdivision street names
- Resolution CW003-2021: Request from Statistics Canada to increase census awareness
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee will consider granting preliminary approval to a revised subdivision concept plan from Concord Properties for 111 lots off Bunbury Road, Heron Drive, and Squire Lane. The revision preserves a mature treed area and increases parkland dedication. The committee will also review building permit summaries, an Official Plan update, and street name recommendations.
- Concord Properties subdivision: 111 lots, 19.44 hectares, Bunbury Road/Heron Drive/Squire Lane, R2 zone, preliminary approval recommended
- 102519 PEI Inc. subdivision: 22 lots off Rankin Drive, preliminary approval granted (from Dec 2020 minutes)
- Building permit summary for December and January 2020
- Street names: Kelly Heights, Captain James Crescent, Smallwood Terrace, Goldsmith Row, Woodhouse Court
- Mi'kmaq place name signage project seeking budget allocation
Recreation, Culture and Events Committee
The Recreation, Culture and Events Committee is meeting to discuss and decide on several items, including program registration and fees, a draft concept plan for Waterfront Park, and active transportation planning. They will also receive updates on winter recreation activities, Stratford WinterFest, and arts and culture programs. The agenda includes reports from sub-committees and updates on the Community Campus and Town Centre.
- ToS Program Registration and Fees
- Waterfront Park Draft Concept Plan Report
- Active Transportation Planning
- Winter Recreation Activities Update
- Events Update - Stratford WinterFest
Heritage Sub Committee
The Stratford Heritage Sub Committee is meeting to discuss several heritage projects, including the nearly complete Honour Roll project, a new interpretive sign for the Tea Hill plane landing, and a proposal to install Mi'kmaq traditional place name signs in partnership with other committees. They will also review the Brown and Hood Heritage Award nomination, consider a new street name for a subdivision off Rankin Drive, and discuss the 2021-22 heritage budget. The agenda includes procedural items like approving minutes and selecting a chair.
- Stratford Honour Roll Project is 80% complete, awaiting boot installation, with funding from Veterans Affairs Canada approved
- Proposal to install Mi'kmaq traditional place name signs within Stratford, with support from Mi'kmaq Confederacy of PEI
- Brown and Hood Heritage Award nomination for Moe Rodgerson, owner of Mill Brook Farm house at 40 Keppoch Road
- New street name needed for a 22-lot subdivision off Rankin Drive
- Review of 2021-22 heritage budget, including possible Honour Roll interpretive panel
Diversity and Inclusion Committee
The Diversity and Inclusion Committee will review its mandate and workplan, discuss updates and brainstorming for Winter Fest, and plan activities for the International Day for the Elimination of Racial Discrimination on March 21. The committee also approves minutes from November 25, 2020, and sets its next meeting for March 18, 2021.
- Review of committee mandate and workplan, including initiatives from the Sustainable Stratford strategic plan
- Winter Fest update and brainstorming
- Planning for March 21 – International Day for Elimination of Racial Discrimination (The Invisible Visible Minority)
- Approval of minutes from November 25, 2020
- Next meeting scheduled for March 18, 2021
Accountability and Engagement
The Accountability and Engagement Committee is meeting to orient new members, review the town's engagement strategy and statistics, and discuss the draft 2021/22 budget and committee priorities. The agenda includes a staff report from September 2020 and a business survey with results still being collected. The meeting is largely procedural and informational, with no final decisions listed.
- Committee orientation and review of mandate and workplan
- Business survey results to be presented
- Pre-budget consultation and 2021/22 budget priorities discussion
- Staff report on town engagement pieces from Sept 14, 2020
- Engagement statistics review
Finance and Technology Committee
The Finance and Technology Committee will review updates on the non-resident tax rate presentation, management letter, unified communication system tender, financing for the pipe to Charlottetown project, and Safe Restart Program. They will also discuss the 2021/22 pre-budget consultation process and receive financial reports.
- Non-resident tax rate presentation: property owner argues doubling of taxes is unfair; Council to consider in next budget process
- Management letter update: HR consultant working on personnel policy, TD1 forms completed
- Tender for Unified Communication System update
- Financing for Pipe to Charlottetown Project: ISDA paperwork with RBC and lawyer
- Donations: $500 to Gifts from the Heart; $5,000 each to QEH Foundation and Pat and the Elephant
Infrastructure Committee
The Infrastructure Committee is meeting to discuss updates on wastewater treatment and collection, including the decommissioning of the lagoons and the new pump station, as well as the $201,100 water station upgrade contract. They will also review the Active Transportation Report, consider the Terms of Reference, and discuss T.C.H. Active Transportation Corridor trail extensions and a snow removal tender.
- Water Station Upgrades awarded to Hansen Electric for $201,100 plus HST
- Wastewater Treatment Plant sludge removal complete; decommissioning and lagoon in-filling planned for spring 2021
- Wastewater Collection System to Charlottetown Pollution Control Plant commissioning underway; start-up expected by end of January or early February
- T.C.H. Active Transportation Corridor trail extensions discussed with property impact drawings
- Snow removal Tender on agenda
Safety Services
The Stratford Safety Services Committee is holding its regular monthly meeting to receive reports from the Cross Roads Rural Community Fire Company, Citizens on Patrol, and the RCMP, and to discuss business arising from previous minutes, including crossing guards and newly appointed fire company members. New business includes reviewing terms of reference and mini buses. The agenda is largely routine, with reports and updates rather than major decisions.
- Fire Company report includes 2020 call statistics: 166 total calls, with 118 in Stratford
- RCMP report includes December 2019 statistics and policing issues report from Councillor Smith
- Discussion of crossing guards update, including costs and options
- Newly appointed Cross Roads Rural Community Fire Company members listed in resolution
- Terms of Reference and Mini Buses listed as new business
Regular Council
The Stratford Town Council is holding its regular monthly meeting on January 13, 2021. Key items include a resolution on the Community Campus Boundary Restructuring Proposal and first reading of the Switch (PACE) Program Bylaw. The agenda also includes routine reports from the mayor, CAO, safety services, finance, planning, and infrastructure, plus committee minutes and a seniors complex report.
- Resolution CW001-2021: Community Campus Boundary Restructuring Proposal
- Resolution SC001-2021: Switch (PACE) Program Bylaw - 1st reading (Bylaw #52)
- RCMP Report and Monthly Occurrence Report (December 2020)
- Development Permit Summary for December 2020
- Financial Statements: Town Income and Utility Income Dec 2020
Sustainability Committee
The Sustainability Committee will review and discuss its formal mandate and a two-year workplan tied to the town's strategic plan, covering environmental, economic, and diversity initiatives. The agenda also includes a proposed annual business survey, reports on environmental and economic sustainability, and a CADC report. Most items are for discussion rather than final decisions.
- Committee mandate and workplan review (agenda item 5a)
- Business survey proposal for the local business community
- Environmental Sustainability Report
- Economic Sustainability Report
- CADC Report