Stratford public meetings in 2023
77 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Finance and Technology Committee
The committee reviewed the town's efforts to secure increased provincial revenue sharing and discussed the status of an upcoming four-year auditing tender. Members also addressed municipal tax overpayments and the financing of the Community Campus project.
- Audit tender for a four-year period closing November 17, 2023
- Community Campus construction financing awarded to RBC
- Discussion of $4.3 million cumulative revenue loss due to population growth since 2008
- Proposed 24-month repayment plan for 2022 municipal tax overpayment
- New Naming Policy for Town of Stratford assets
Regular Council
The Stratford Town Council is reviewing first readings for two zoning amendments: one regarding stacked townhouse development standards and another for a Grove Developments Ltd. project off Swallow Drive. The meeting also includes reports on transit ridership, safety services, and municipal finance.
- First reading of Zoning and Development Bylaw Amendment #45N (Stacked Townhouses)
- First reading of Rezoning RZ001-23 for Grove Developments Ltd. off Swallow Drive
- Review of October 2023 building permit summary
- Review of October 2023 transit ridership and service reports
PLANNING, DEVELOPMENT AND HERITAGE
The committee is reviewing a proposal to add 'stacked townhouse' definitions and standards to the Zoning Bylaw. They are also discussing a high school construction project at the Stratford Community Campus and a 20-unit townhouse complex on Swallow Drive.
- Proposed Bylaw Amendment #45N to add 'Stacked Townhouse Dwelling' to residential zones
- High school construction at 215 John Joe Sark Street (approx. 140,000 ft²)
- Rezoning application for a 20-unit stacked townhouse complex off Swallow Drive
- Special Permit Use application for a food trailer at 20 Irving Avenue
- Proposed parking standard of 1 dedicated space per stacked townhouse unit
Recreation, Culture and Events Committee
The Recreation, Culture and Events Committee reviewed minutes from the June 6, 2023 meeting. Discussions included a proposed amendment to the public art policy regarding monument and memorial donations and updates on community infrastructure projects.
- Proposed amendment to the Public Art Policy for monument and memorial donations
- Community Campus fundraising initiative update
- Waterfront Park boardwalk project currently on hold pending funds
- Robert Cotton Centre heritage barn relocation to Robert Cotton Park
- Youth Centre raised $5,000 via online auction for 2024 youth trip
Committee of the Whole
The Committee of the Whole is reviewing several municipal updates, including a proposal to close the municipal office for three days between Christmas and New Year's. Members are also discussing solar panel installations for town buildings and updates on regional transit planning.
- Proposal to close municipal office for three days between Christmas and New Year's
- Recommendation to proceed with solar panel installation on Emergency Services and Maintenance buildings
- Approval of the 2024 Draft Operating Budget for Stratford Community Seniors Complex Ltd.
- Update on the Transit Regional Strategic Plan awarded to Right Turn Left Turn Inc.
- Discussion of $1,500 monthly storage costs and $40,000 estimated shipping for squash courts
Infrastructure Committee
The committee approved a resolution to increase the supplemental budget for utility miscellaneous capital from $25,000 to $75,000 to cover unexpected hydrant installation costs. Members also decided to delay the E-Bike share program until provincial or federal funding is secured.
- Resolution to increase utility miscellaneous capital budget from $25,000 to $75,000
- Decision to hold off on E-Bike share program contract pending funding
- Update on $500,000 capital budget item for solar at Emergency Services Centre
- Discussion of $50,000 hydrant installation cost on Jubilee
- Project update on Swallow Drive stacked Town Houses and Reddin Meadows development
Finance and Technology Committee
The Finance and Technology Committee is reviewing proposals for $10,000,000 in interim construction financing to support the Community Campus and Waterfront Boardwalk projects. The committee is also reviewing the town's year-end financial statements and discussing property tax overpayment issues with the province.
- $10,000,000 interim construction financing for Community Campus and Waterfront Boardwalk
- Review of March 31, 2023, year-end financial statements showing $67,610,820 accumulated surplus
- Discussion regarding property tax overpayment and revenue sharing with the province
- Auditing tender to be issued by the end of November
- Discussion of utility frontage charges for larger lots
Safety Services
The Safety Services committee is reviewing monthly reports from the Fire Company, RCMP, and Citizens on Patrol. Members will also discuss new business regarding speeding on Stratford Road and requests for new crosswalks and street lights.
- Speeding issue on Stratford Road
- Crosswalk requests for Kinlock Road to Westgate Avenue and Kinlock Road/Jubilee Drive
- Street light request for Williams Gate
- Traffic and parking concerns at 8 Myrtle Street
- Animal control and unsightly premises bylaw enforcement
Regular Council
The Stratford Town Council is reviewing financing for the Community Campus and Waterfront Boardwalk. The meeting also includes discussions on supplemental capital budgets and various planning resolutions.
- Resolution FT012-2023: Community Campus and Waterfront Boardwalk construction financing
- Resolution PH030-2023: Special permit for a food trailer at 20 Irving Avenue
- Resolution PH031-2023: Height exemption for Community Campus High School at 215 John Joe Sark Street
- Resolution INC010-2023: Supplemental capital budget for miscellaneous items
- Resolution CW015-2023: Community Campus Capital Campaign
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee is reviewing a proposal for a 140,000 sq. ft. high school at the Community Campus. The meeting also addresses zoning amendments for stacked townhouses and various development applications.
- Proposed 140,000 sq. ft. high school at 215 John Joe Sark Street
- Zoning amendment to add 'Stacked Townhouse Dwellings' to residential zones
- Rezoning application for a 20-unit townhouse complex off Swallow Drive
- Denial of a public meeting request for a 40-unit apartment complex off Rankin Drive
- Approval of new street names for the Community Campus subdivision
Diversity and Inclusion Committee
The Diversity and Inclusion Committee is reviewing updates on resident welcome programs, translation services, and upcoming events. The committee is also discussing a proposal for a commemorative book to celebrate the Town's 30th anniversary.
- Town of Stratford Anniversary Project: a book featuring 30 stories from older residents researched by 30 youth
- GEDI Program application for $25,000 to fund anniversary project printing, design, and recording equipment
- Discussion regarding partnerships for International Day of Persons with Disabilities and International Human Rights Day
- Arts & Culture Partnership discussion with Tanya Craig
Sustainability Committee
The Sustainability Committee is discussing a potential partnership with Charlottetown for a bike share program. The committee is reviewing a proposal from Drop Mobility for an electric bike system while waiting for provincial or FCM funding to be secured.
- Discussion of Drop Mobility proposal for 68 electric assist bikes and 12 stations
- Review of funding options including Provincial AT Fund and FCM Funding
- Update on the Business Survey closing October 25
- Update on the residential tree planting program involving 50 trees
- Update on the Switch Program grant status
Recreation, Culture and Events Committee
The Recreation, Culture and Events Committee is reviewing a draft policy for the donation of public art and commemorative monuments. The committee moved to present this draft to the Committee of the Whole for further approval.
- Proposed amendment to the Public Art Policy regarding monument and memorial donations
- Draft requirement for donors to provide 50% of project costs via a confirmation letter
- Requirement for donors to provide a maintenance plan covering at least 20 years
- Requirement for a 10% contribution to the Public Art Reserve Fund
Committee of the Whole
The Committee of the Whole is reviewing options for solar panel installations at the Emergency Services and Maintenance buildings. Members are also discussing updates to the Code of Conduct bylaw to meet new provincial regulations and receiving an update on the Transit Regional Strategic Plan.
- Solar project for ESC Building totaling $500,000
- Solar project for Maintenance Building totaling $50,000
- Transit Regional Strategic Plan update by Right Turn Left Turn Inc.
- Proposed Code of Conduct bylaw update per provincial regulations
- Appointment of Karen Murray Marshke to the Seniors Committee
Heritage Sub Committee
The committee is reviewing updates on the Mi'kmaq Women in WWII interpretive panel and the Vimy Oak Legacy Project. Members are also discussing heritage property restoration grants and correcting veteran names on the town cenotaph.
- Interpretive panel production quoted at $1,421.00
- Cenotaph engraving for Rachael and Blanche Thomas quoted at $270.00
- Translation services for the interpretive panel cost $66.00
- Approval of John Joe Sark Drive and Farquharson Street names
- Review of Heritage Properties and Preservation Grant for property restoration
Infrastructure Committee
The committee reviewed progress on various town projects, including the Community Campus and Kinlock Road pathway. Discussion items included a supplemental budget for utility capital, an e-bike share program, and upcoming development projects.
- Community Campus project with a $10 million low bid
- Kinlock Road multi-use pathway project
- Supplemental Budget for Utility Miscellaneous Capital
- Reddin Meadows and McCarron Way development discussions
- Pondside restoration project at Moore's Pond
Intergovernmental Affairs & Accountability Committee
The Intergovernmental Affairs & Accountability Committee is reviewing updates from recent meetings with provincial ministers and other municipal leaders. Discussions include the $1.1M Shape Stratford housing initiative and the Town's application to the CMHC Housing Accelerator Fund.
- Shape Stratford $1.1M housing initiative update
- CMHC Housing Accelerator Fund application update
- Recap of meeting with Minister of Finance and Minister of Workforce
- Update on the Atlantic Mayors Congress in Amherst, NS
- Discussion of the Waterfront Development Plan
Safety Services
The committee is reviewing several safety concerns, including pedestrian crossing light issues and requests for speed humps on Hatheway Drive. Members are also reviewing monthly reports from the RCMP, Fire Company, and Transit.
- Pedestrian crossing light issues at Trans-Canada Highway/Jubilee Road intersections
- Safety concerns regarding soccer fields near the Trans-Canada Highway
- Speed hump request for Hatheway Drive
- Crosswalk request for Glencove Drive
- Pedestrian crossing light issues on Kinlock Road
Regular Council
The Council will review several planning and development items, including rezoning requests for townhouse complexes and an apartment complex. The agenda also includes discussions on a waterfront event space and street name requests for the Community Campus subdivision.
- Temporary Use permit for a food truck at Stratford Youth Centre, 57 Bunbury Rd.
- One Lot Subdivision at 12 Winjoe Drive
- Zoning and Development Bylaw amendments for stacked townhouse dwellings
- Rezoning from R1 to R2 for two 10-unit stacked townhouse complexes off Swallow Drive
- Rezoning from R2 to R3 for a 40-unit apartment complex off Rankin Drive (Resolution to deny included)
Finance and Technology Committee
The Finance and Technology Committee is reviewing a request for $10,000,000 in interim construction financing for the Community Campus and Waterfront Park. The committee is also addressing a provincial error regarding 2022 municipal tax credit overpayments.
- Request for $10,000,000 interim construction financing for Community Campus and Waterfront Park
- Discussion of $250,850 balance owing to the province due to 2022 tax credit overpayment
- Verbal update on affordable housing programs and developer incentives
- Review of Town and Utility internal income statements as of August 31, 2023
- Update on capital projects including the splash pad rain garden and electric vehicle acquisition
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee is reviewing a request to rezone five lots from Low Density to Medium Density Residential to allow for stacked townhouses. The meeting also includes discussions on various land subdivisions and a temporary food truck permit for the Stratford Youth Centre.
- Rezoning request for 20-unit Stacked Townhouse complex off Swallow Drive
- Subdivision application for 12 Winjoe Drive and Aptos Drive
- Temporary use permit for a food truck at 57 Bunbury Road
- Preliminary approval for Landfest Company Ltd. subdivision in Reddin Meadows
- Approval of Kinlock EZ Self-Storage final phase at 15 MacKinnon Drive
Committee of the Whole
The Committee of the Whole discussed new smart sensor technology for remote monitoring and reviewed a proposal regarding Guaranteed Basic Income. Members also shared updates from an Urban Mayors meeting regarding affordable housing and transit collaboration.
- Discussion of Smart City Sensors for remote monitoring
- Review of Guaranteed Basic Income proposal
- Update on Urban Mayors meeting regarding affordable housing and transit
- Update on Crossroads Development and community campus fill
Heritage Sub Committee
The committee is reviewing several heritage projects, including a new interpretive panel and a Vimy Oak sapling planting. They are also discussing potential names for two new streets at the Community Campus and reviewing heritage property preservation grants.
- Interpretive panel for Mi'kmaq Sisters Rachael and Blanche Thomas ($5,250.00 total cost)
- Vimy Oak sapling donation for Veterans Memorial Green
- Street name proposals for the Community Campus development
- Heritage Properties and Preservation Grant for property restoration
- Addition of Rachael and Blanche Thomas to the Cenotaph
Regular Council
The Stratford Town Council will review various planning resolutions, infrastructure projects, and financial statements. The meeting includes discussions on a major subdivision in Reddin Meadows and the Housing Accelerator Fund.
- Resolution: Paving Project at Robert Cotton Park
- Resolution: Kinlock EZ Storage Expansion at 7 MacKinnon Dr.
- Resolution: Disposition of Assets at 41 Keppoch & Picton Beete
- Resolution: Lot Frontage Variance at 25 Barkley Ave.
- Resolution: Reddin Meadows Major Subdivision
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee is reviewing several development permits and subdivision requests. Items include commercial additions, self-storage expansions, and residential lot subdivisions.
- Proposed 9,810 sq. ft. self-storage expansion at 15 MacKinnon Drive
- Proposed 2,240 sq. ft. garage addition at 7 MacKinnon Drive
- Proposed 21,428 sq. ft. commercial building at 8 Myrtle Street
- Sale of Town-owned parcel 996595 to Donald and Pam Newcombe for $4,300.00
- Residential subdivision request for 25 Barkley Avenue with a 14.1% frontage variance
Committee of the Whole
The Committee of the Whole reviewed various municipal updates, including the adoption of updated fee bylaws and progress on the Housing Accelerator Fund. Members also discussed the town's growth management strategy and potential camera technology for the E-Watch program.
- Approval of Bylaw #39 amendments to increase municipal fees
- Discussion of the Stantec Growth Management Strategy Study
- Review of initiatives for the Housing Accelerator Fund application
- Presentation of research findings regarding E-Watch and Livable Cities camera technology
- Approval of the 2022 audited financial statements for the Stratford Senior’s Board of Governors
Regular Council
The Stratford Town Council will review various reports and decide on multiple planning development resolutions. Key items include a proposed change to the Fees Bylaw and several development applications for local businesses and agriculture.
- Resolution FT011-2023: Revision to Fees Bylaw #39 Schedule 'A'
- Resolution PH016-2023: Agri-Tourism development at 10903 TCH (PEI Federation of Agriculture)
- Resolution PH017-2023: Service Station addition at 7 MacKinnon Drive (Stratford Auto Tirecraft)
- Resolution PH018-2023: Kinlock EZ Storage expansion at 7 MacKinnon Drive
- Resolution PH019-2023: Commercial revision at 8 Myrtle Street (Studio Brehaut Arch.)
Diversity and Inclusion Committee
The committee is reviewing a compiled list of diversity and inclusion projects and identifying main priorities for a new workplan. Members are also discussing translation services for town documents and participation in the upcoming PEI Pride parade.
- Review of Diversity & Inclusion Project ideas and long-term goals
- Discussion on establishing a resident translator list for town signage and instructions
- Identification of committee priorities through consensus
- Staff-led participation in the PEI Pride parade on July 29
- Request for teaching artists to increase community representation in art programming
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee is reviewing several development applications. Key items include a one-day agri-tourism event on the Trans Canada Highway and a proposed garage addition for Stratford Auto.
- PEI Federation of Agriculture 'Breakfast on the Farm' event at 10903 Trans Canada Highway
- 2,240 sq. ft. garage addition for Stratford Auto at 7 MacKinnon Drive
- 5-lot subdivision of 7.02 acres on Keppoch Road/Cottage Lane
- Appointment of Philip Rough as Town Planner and Development Officer
Recreation, Culture and Events Committee
The Recreation, Culture and Events Committee discussed updates to the public art policy regarding monument and memorial donations. The committee also reviewed progress on capital projects, community campus fundraising, and various local recreation programs.
- Proposed amendment to the Public Art Policy regarding monument and memorial donations
- Community Campus fundraising initiative led by DCG Philanthropic group
- Waterfront Park boardwalk project currently on hold pending additional funds
- $1,000 annual artist bursary
- $5,000 raised by the Youth Centre for a 2024 trip
Committee of the Whole
The Committee of the Whole is reviewing several municipal initiatives, including housing fund applications and fundraising for a community campus. Members are also discussing fee amendments, media protocols, and traffic calming pilot programs.
- Discussion of Bylaw #39 Fee Bylaw amendments
- Housing Accelerator Fund application initiatives
- Fundraising for community campus via DCG Philanthropic
- Proposed E-Watch Program camera installations at Jubilee Drive and Trans Canada Highway/Stratford Road
- Provincial Department of Transportation speed hump pilot program on Rosebank Road
Special Council
The Stratford Special Council met to consider a request for a Noise and Nuisance Bylaw exemption. The resolution allows a wedding reception at 161 Creekside Drive to continue until 1:00 a.m. on June 25, 2023.
- Noise and Nuisance Bylaw exemption for 161 Creekside Drive
Finance and Technology Committee
The Finance and Technology Committee is reviewing several fee updates, including sports field levies and utility service charges. The committee also discussed digital transformation strategies and affordable housing concerns.
- Recommendation to amend Fees Bylaw #39 Schedule A
- Increase of sport field levy to $15 per player
- Proposed water disconnection/reconnection fees ranging from $50 to $150
- Proposed dog license fees of $15 for spayed/neutered and $25 for others
- Discussion on affordable housing and CMHC rental financing guidelines
Diversity and Inclusion Committee
The committee is discussing upcoming community events and reviewing a list of diversity and inclusion projects. Members are also working to identify committee priorities through consensus to establish a formal workplan.
- Canada Day planning including performers and food vendors
- Review of Fall Fest project and potential newcomer welcome reception
- Discussion of Diversity & Inclusion Project ideas and long-term goals
- Identification of committee priorities for the official workplan
- Review of the D&I Plan/Calendar including Pride Week and Indigenous Peoples Day
Regular Council
The Stratford Town Council will review reports on safety services, finance, and infrastructure. The meeting includes discussions on sewer lift station upgrades, paving the Trans Canada Trail, and several special permit use applications.
- Resolution INC005-2023: Paving of the Trans Canada Trail
- Resolution INC006-2023: Bunbury Sewer Lift Station Upgrades
- Resolution INC007-2023: Corish Sewer Lift Station Upgrades
- Special Permit Use: PEI Federation of Agriculture at 10903 TCH
- Special Permit Use: Stratford Auto Addition at 7 MacKinnon Dr.
Intergovernmental Affairs & Accountability Committee
The Intergovernmental Affairs & Accountability Committee is reviewing recent meetings with provincial and federal officials. Discussions include retroactive RCMP costs, unhoused encampment strategies, and various municipal development projects.
- Discussion of federal decision regarding retroactive RCMP collective bargaining costs
- Review of meeting with Minister of Finance and Minister of Workforce, Advanced Learning and Population
- Discussion of unhoused encampments and safe spaces
- Review of Capital Area Mayors Meeting held April 28, 2023
- Presentation of Engagement Stats Report
Sustainability Committee
The committee is reviewing updates on the Community Energy Plan, the Switch Program, and the Residential Tree Planting Program. Members are also evaluating a proposal for a community podcast and discussing the Two Billion Trees Program.
- Discussion of the Two Billion Trees Program and potential $50,000 in municipal funding
- Update on the Residential Tree Planting Program involving 50 trees for homeowners
- Review of the $13,829,124 Community Campus Site Servicing project awarded to Island Coastal Services
- Update on the $625,300 Pondside Watershed Restoration project
- Discussion regarding a proposed community podcast for local updates
Recreation, Culture and Events Committee
The Recreation, Culture and Events Committee is discussing updates to the Public Art Policy regarding placemaking and memorial contributions. The meeting also includes updates on the Community Campus, Waterfront Park, and various seasonal recreation programs.
- Proposed amendments to Public Art Policy for monument and memorial donations
- Community Campus infrastructure and public/private partnership framework
- Waterfront Park Phase 1 boardwalk work scheduled for spring/summer
- Community Emergency Response Team (CERT) draft document review
- $1,750 raised by Youth Centre for Bowl for Kids Sake
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee is reviewing several development permits and a five-lot subdivision application. The meeting includes discussions on proposed agri-tourism events, commercial garage expansions, and potential street names for the community campus.
- Public meeting proposed for June 29, 2023, regarding a 'Breakfast on the Farm' agri-tourism event at 10903 Trans Canada Highway
- Public meeting proposed for June 29, 2023, regarding a 2,240 sq. ft. garage addition for Stratford Auto at 7 MacKinnon Drive
- Preliminary approval recommended for the Stewart family to subdivide 7.02 acres into five single-dwelling lots
- Discussion of street name suggestions for the community campus, including the name John Joe Sark
- Report on a previously approved lot size variance for PAL Holdings Inc. at 8-10 Barkley Ave
Heritage Sub Committee
The Heritage Sub-Committee is reviewing several heritage-related items, including street naming for the new Community Campus and a museum grant for a Mi'kmaq history interpretive panel. The committee is also discussing the acquisition and planting of a Vimy Oak sapling on Veterans Memorial Green.
- Approval of 'Bornishstone Lane' for a private road off Bellevue Road
- $1,500.00 Museum Development Grant for a Mi'kmaq Women in WWII interpretive panel
- Proposed $5,250.00 total cost for the WWII interpretive panel
- Vimy Oak Legacy Project sapling planting on Veterans Memorial Green
- Street naming proposals for the new Community Campus development
Infrastructure Committee
The committee reviewed progress on various municipal projects, including the Community Campus and Kinlock Road pathway. Members also discussed upcoming tender results for sewer lift stations and paving projects.
- Community Campus site servicing and road construction awarded to Island Coastal Services
- TCT paving tender on Hollis closed with M&M Resources as the low bidder
- Bunbury and Corish sewer lift station upgrade/replacement tender results
- Rosebank Road speed humps discussion
- Kinlock Road multi-use pathway scheduled to start in May
Committee of the Whole
The Committee of the Whole is discussing the feasibility of a philanthropic fundraising campaign for community assets. Members are also addressing retroactive RCMP costs and reviewing various municipal updates including transit and the Pownal Rink.
- DCG Philanthropic Fundraising Feasibility discussion
- RCMP retroactive costs discussion
- Pownal Rink meeting discussion
- Rosebank Road speed humps discussion
- E-Watch Program update
Finance and Technology Committee
The Finance and Technology Committee reviewed the 2023/24 draft operating and capital budgets. Key discussions included a proposed 7.5% utility base rate increase and the town's five-year capital plan. The committee also addressed potential impacts of property tax assessment rollbacks on the upcoming budget.
- Recommended 7.5% increase in utility base rate for 2023/24
- Town 2023-2028 capital budget forecast totaling $21,506,600
- Utility 2023-2028 capital budget forecast totaling $6,106,000
- Discussion of property tax assessment rollbacks to 2020
- Review of Town and Utility internal income statements
Safety Services
The Safety Services Committee is reviewing reports from the RCMP, Fire Company, and Transit. The meeting includes discussions on Rosebank Road speed humps and a street light request for Bellevue Road.
- Discussion of Rosebank Road speed humps
- Street light request for Bellevue Road
- Crossroads Fire Company April 2023 report
- RCMP April 2023 monthly report
- Transit April 2023 ridership and service report
Regular Council
The Stratford Town Council is reviewing several resolutions, including amendments to the Noise and Nuisance Bylaw regarding sidewalk usage. The agenda also includes a subdivision concept plan for the Community Campus and a lot size variance request for Barkley Avenue.
- Noise and Nuisance Bylaw Amendment 30-C regarding sidewalk usage by children
- Lot size variance request for 8-10 Barkley Avenue (PAL Holdings Inc.)
- Community Campus Site Servicing resolution (INC004-2023)
- Travel and Meal Allowance Policy Amendment (FT010-2023)
- Subdivision concept plan for the Community Campus
Sustainability Committee
The committee is reviewing progress on the Shape Stratford project and planning the next business survey. Members are also receiving updates on the Community Fridge, lawn naturalization, and the Diversity and Inclusion Sub-Committee.
- Shape Stratford project update and upcoming community workshop on May 4, 2023
- Planning for the next Think Stratford business survey
- Discussion of the Remuneration Bylaw Amendment
- Verbal updates on Community Fridge and Lawn Naturalization
- Update on the Diversity and Inclusion Sub-Committee
Committee of the Whole
The Committee of the Whole will review a draft report assessing the water quality, sediment, and berm condition of Jordon's Pond. The report explores potential salt marsh restoration through berm removal to address eutrophic conditions and ecosystem health. The meeting also includes updates on transit service hours and the Community Campus.
- Presentation of Jordon's Pond draft assessment report
- Discussion of potential future funding for Jordon's Pond project
- Update on newly added transit service hours in Stratford
- Review of a draft Correspondence Policy to replace the current version
- Discussion regarding RCMP retroactive costs in closed session
Infrastructure Committee
The committee met to review project updates and tender results for several municipal works. Key decisions included recommending contract awards for the Kinlock Road pathway and a new water reservoir.
- Recommended awarding Kinlock Road multi-purpose pathway to Island Coastal for $571,798.40
- Recommended awarding new water reservoir design and build to Graterio for $1,241,000 plus tax
- Discussed painting Town Hall Complex with costs estimated between $38,000 and $120,000
- Noted $85,000 in approved funding for paving the Trans Canada Trail from Mason Road to Fullerton’s Creek
- Reviewed status of Community Campus site servicing and road construction tenders
Safety Services
The Safety Services committee is reviewing monthly reports from the RCMP, Crossroads Fire Company, and the Humane Society. The meeting includes discussions on street lighting updates, transit service expansions, and traffic calming measures for Rosebank Road.
- RCMP March 2023 occurrence report
- Crossroads Fire Company March 2023 call report
- Installation of eight street lights in Kelly Heights, Phase 2
- Maritime Electric LED streetlight changeover update
- Transit service update regarding additional mid-morning, afternoon, and evening runs
Regular Council
The Stratford Town Council will review several planning and financial resolutions. Key discussions include a noise and nuisance bylaw amendment regarding sidewalk usage, council remuneration updates, and various land use resolutions.
- Noise and Nuisance Bylaw Amendment (1st Reading)
- Council Remuneration Bylaw Amendment (2nd Reading and Adoption)
- Urban Core Area Plan Bylaw Amendment 45M (2nd Reading and Adoption)
- Accessory Building permit for 42 Owen Lane
- One Lot Subdivision for 41 Keppoch Road and Picton Beete Crescent
Diversity and Inclusion Committee
The committee is reviewing a draft annual workplan to guide upcoming projects and activities. Members are also discussing updates regarding the Map Idea, Stratford Connects, and various upcoming awareness events.
- Review of draft Committee Workplan for annual projects
- Discussion of Map Idea update
- Verbal update on International Day for Elimination of Racial Discrimination
- Verbal update on Stratford Connects
- Verbal update on Canada Day
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee is reviewing a subdivision concept plan for the Town's Community Campus and a major re-zoning application for The Crossroads: Urban Core Area Plan. The meeting also includes discussions on a residential subdivision, a heritage property accessory building permit, and a new street name for a private road.
- Community Campus subdivision concept plan for 8 lots off Hollis Avenue
- The Crossroads: Urban Core Area Plan re-zoning for Core Mixed Use and Urban Core zones
- Subdivision of two lots at Keppoch Rd./Picton Beete Cres.
- Accessory building permit for 42 Owen Lane
- Street name approval for a private road off Bellevue Road
Recreation, Culture and Events Committee
The Recreation, Culture and Events Committee is reviewing updates on the Community Campus and Waterfront Park projects. Members will also discuss the Stratford Active Transportation Master Plan and the Community Emergency Response Team (CERT) program.
- Community Campus Phase 1 utility and roadway work scheduled for spring/summer
- Waterfront Park Phase 1 boardwalk and lighting installation scheduled for spring/summer
- Review of draft operational and capital budgets
- Discussion of Stratford Active Transportation Master Plan
- Information regarding Community Emergency Response Team (CERT) volunteer training
Intergovernmental Affairs & Accountability Committee
The Intergovernmental Affairs & Accountability Committee is reviewing its new terms of reference and providing updates on provincial election engagement. The committee is also discussing the Shape Stratford project and reviewing community engagement metrics.
- Implementation of new Committee Terms of Reference
- Provincial election engagement via a written forum
- Shape Stratford 'community conversation' at Stratford Emergency Services Centre
- Review of the Accountability & Engagement Engagement Measures Report
- Discussion of Town of Stratford priorities including sewer/water funding and transit
Special Council
The Special Council is meeting to adopt several key financial documents, including the 2023/24 operating and capital budgets. The agenda also includes the adoption of the utility operating budget, the utility capital budget, and the 2023 utility tariff.
- Adoption of 2023/24 Operating Budget with $9,696,800 in revenue
- Adoption of 2023/24 Capital Budget totaling $21,506,600
- Adoption of 2023/24 Utility Operating Budget with $3,489,100 in revenue
- Adoption of 2023/24 Utility Capital Budget totaling $6,106,000
- Approval of the 2023 Utility Tariff, including new unmetered water and sewer rates
Committee of the Whole
The Committee of the Whole discussed several municipal updates, including potential changes to the transit service agreement and a new agreement with rural municipalities. Members also reviewed updates on the summer camp program, policing, and various town projects.
- Approved a Memorandum of Understanding with Alexandra and Hazelbrook for $1,200 per year
- Recommended transit agreement amendments including a 10-year term extension to 2045
- Decided to seek expressions of interest regarding outsourcing the summer camp program
- Discussed potential for an additional RCMP officer in future years
- Project updates provided for a $50,000 new truck and $18,000 steel roof soccer complex
Safety Services
The committee is reviewing street lighting plans for Greenway Heights, Stratford Road, and Kelly Heights Phase 2. Members are also discussing traffic calming options for Rosebank Road and reviewing the Town's Street Light Policy.
- Review of Street Light Policy contribution amounts
- Kelly Heights Phase 2 street lighting installation
- Rosebank Road traffic calming review
- Street lighting request for Greenway Heights and Stratford Road intersection
- Kinlock Beach lighting or gate installation discussion
Infrastructure Committee
The committee is reviewing the 2023/24 draft budget, which proposes no municipal tax increases. Discussions include infrastructure needs like lift station backup power and updates on various town projects.
- 2023/24 Draft Budget presentation with no municipal tax increases
- Kinlock Road multi-purpose pathway tender results
- New water reservoir tender results
- Painting Town Hall complex retendering process
- Funding for paving TCT
Regular Council
The Stratford Town Council is reviewing several key items including an official plan amendment for the Concord Properties Ltd Urban Core Area and a council remuneration bylaw amendment. The meeting also covers reports on safety services, transit, and infrastructure, alongside various financial resolutions.
- Resolution PH003-2023: Concord Properties Ltd Urban Core Area Plan Official Plan Amendment
- Resolution PH004-2023: Concord Properties Ltd Urban Core Area Plan 1st Reading
- Resolution FT001-2023: Credit Card Services for Town Line of Credit Increase
- Resolution FT002-2023: Council Remuneration Bylaw Amendment 36-B 1st Reading
- Resolution CW007-2023: Transit Agreement Amendment
Recreation, Culture and Events Committee
The committee is discussing operational and capital budget planning and reviewing updates for the Community Campus and Waterfront Park projects. Members also reviewed new terms of reference for the Recreation, Events, and Arts & Culture committees.
- Proposed $1,000 annual artist bursary
- Community Campus project update
- Waterfront Park final concept review
- 2022/2023 draft operational budget review
- New Committee Terms of Reference
Heritage Sub Committee
The committee is reviewing proposals for naming new streets at the Community Campus and a private driveway on Bellevue Road. Members are also discussing the progress of a Mi'kmaq women interpretive panel and the acquisition of a Vimy Oak sapling.
- Naming of two new streets at the Community Campus
- Naming of a new private road off Bellevue Road (one proposal: Bornishstone)
- Museum Development Grant of $1,500.00 for a Mi'kmaq women interpretive panel
- Estimated $3,750.00 remaining cost for the interpretive panel to be covered by the 2023 budget
- Acquisition of a Vimy Oak sapling for Veterans Memorial Green
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee is reviewing a subdivision update for Reddin Meadows and a major urban core area plan proposal. The committee is also discussing potential future regulations for short-term rentals and street vendors.
- Reddin Meadows subdivision update (RZ001-21) involving 84 units
- The Crossroads: Urban Core Area Plan amendment request by The Gray Group
- Proposed new Core Mixed Use (CMU) and Urban Core (UC) zones
- Discussion on regulating short-term rentals and street vendors
- Building permit summary for January 2023
Committee of the Whole
The Committee of the Whole discussed several municipal updates, including potential transit agreement amendments and a review of RCMP officer numbers. Members also addressed the Gray Group zoning application process and a proposal to change council remuneration frequency.
- Transit agreement amendments including a 10-year term extension to 2045
- Discussion on adding an additional RCMP officer to the Stratford compliment
- Gray Group zoning application procedural update
- Proposal to change council remuneration from quarterly to monthly payments
- Memorandum of Understanding for Alexandra and Hazelbrook office requirements
Safety Services
The Safety Services Committee reviewed reports from the RCMP, Fire Company, and Citizens on Patrol. Members discussed potential lighting or gate installations at Kinlock Beach and reviewed the Street Light Policy.
- Resolution to add seven additional streetlights to existing poles on Stratford Road
- Discussion of Kinlock Beach lighting costs estimated at $500 - $1,000 per pole
- Review of January 2023 RCMP statistics and Fire Company call logs
- Discussion of a proposed community surveillance program with cameras costing $4,000 - $5,000 each
- Update on the Active Transportation Plan bid won by Upland
Finance and Technology Committee
The Finance and Technology Committee reviewed the 2022-2023 capital projects and the upcoming operational budget process. Members discussed Hurricane Fiona disaster relief claims and the fundraising strategy for a proposed $45 million community campus.
- Hurricane Fiona relief: $267,000 in invoices currently on Town books
- Hurricane Fiona relief: $560,000 in estimated damages not covered by insurance
- Community campus project: estimated potential cost of $45 million
- Council remuneration: proposal to change payments from quarterly to monthly
- Donation: $4,000 cheque processed for Pat and the Elephant
Regular Council
The Stratford Town Council met to review various departmental reports and approve minutes from the January 11 meeting. Key discussions included transit electrification, public safety, and upcoming Canada Games events.
- Appointment of seven directors to the Cross Roads Rural Community Fire Company
- Report on funding received for electric buses
- Discussion regarding the Switch Program funding and public promotion
- Review of January 2023 building permit summary
- Report on the installation of the 'Leap' public art piece at Pondside Park
Diversity and Inclusion Committee
The Diversity and Inclusion Committee will review its mandate and workplan. Members will also discuss a potential partnership with the Arts and Culture committee and preparations for the International Day for the Elimination of Racial Discrimination.
- Review of Committee Mandate and Workplan
- Partnership request from Arts and Culture committee for a tapestry-style event
- Discussion of International Day for the Elimination of Racial Discrimination (March 21, 2023)
- Verbal update on Stratford Connects
- Verbal update on New Year's Levee
Sustainability Committee
The committee discussed updates regarding the Switch Stratford program, the Community Energy Plan, and forest management strategies. Members also reviewed the progress of the Think Stratford radio campaign and discussed post-hurricane infrastructure vulnerabilities.
- Switch Stratford program update including $1,000,000 in additional funding
- Think Stratford radio campaign costing $1,200 per month
- Municipal Natural Assets Initiative Roadmap Expression of Interest
- Community Energy Plan and Greenhouse Gas Inventory updates
- Forest Inventory and Management Strategy updates
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee is reviewing a major proposal for The Crossroads: Urban Core Area Plan, which includes new zoning for mixed-use buildings. The meeting also covers updates on short-term rental regulations and a large commercial building project on Myrtle Street.
- The Crossroads: Urban Core Area Plan amendment for mixed-use development
- Proposed 21,428 sq. ft. commercial building at 8 Myrtle Street
- Update on the regulation of short-term rentals
- $1,500 grant for a new interpretive panel at Veterans Memorial Green
- Approval of a detached private garage at 14 Upper Tea Hill Crescent
Accountability and Engagement
The Intergovernmental Affairs and Accountability Committee is reviewing its composition and duties. The meeting also covers relationships with provincial and federal governments and reviews engagement statistics.
- Review of Intergovernmental Affairs and Accountability Committee Terms of Reference
- Discussion on provincial government relationships and election considerations
- Discussion on federal government relationships
- Proposed meeting schedule: every 2nd month, 4th Thursday at 5pm
- Report on engagement statistics including website, social media, and email data
Committee of the Whole
The Committee of the Whole discussed proposed changes to the town's committee structure and reviewed upcoming budget submissions. Members also addressed appointments for various boards and discussed the status of the Switch Program.
- Proposed change of Accountability and Engagement Committee to Intergovernmental Affairs and Accountability Committee
- Proposed merger of Arts and Culture Sub-Committee with Recreation, Culture, and Events Committee
- 2023-2024 FPEIM Budget Submission
- Town of Stratford Green House Gas (GHG) Emission Inventory Update
- Greater Charlottetown and Area Pre-budget Submission
Heritage Sub Committee
The committee is reviewing a $1,500 grant for a new interpretive panel and discussing street names for the Community Campus. Members are also working to select a new Committee Chair.
- 2023 Museum Development Grant of $1,500 for a new interpretive panel
- Estimated $5,250 total cost for the Mi’kmaq Sisters interpretive panel
- Selection of a new Heritage Committee Chair
- Proposed street names for the Community Campus
- Discussion regarding the Archive Documentation Database
Finance and Technology Committee
The Finance and Technology Committee is reviewing the prebudget process and budget initiatives received from the public. The committee is also discussing the implementation of a five-year Sustainable Procurement Strategy and Action Plan.
- Sustainable Procurement Strategy and Action Plan 2023-2028
- Town of Stratford Fundraising Feasibility Study
- Town and Utility Internal Income Statements as of December 31, 2022
- Capital Projects Update (2022-2023)
- Tourism Levy status update
Safety Services
The Safety Services Committee is reviewing requests for new street lighting on Stratford Road and Larkspur Drive. The meeting also includes reports from the RCMP, Fire Company, and discussions regarding an Active Transportation Master Plan update.
- Street light request for 8 new LED lights along Stratford Road
- Proposed underground streetlight installation on Larkspur Drive
- Technical proposal from UPLAND Planning + Design for Active Transportation Master Plan Update
- RCMP December 2022 report detailing 10 motor vehicle collisions and 72 traffic offences
- Crossroads Fire Company December 2022 report totaling 20 calls
Infrastructure Committee
The committee recommended awarding snow removal contracts for town properties and sidewalks. Members also discussed the budget process, hurricane debriefing, and water pressure concerns.
- Recommended PD Construction Ltd. for town property snow removal at $43,000 for years 1-2 and $45,300 for year 3
- Recommended MacRae’s Backhoe and Trucking Inc. for sidewalk snow removal at $120-$130 per hour
- Request for Proposals issued for Active Transportation Master Plan Update
- Decision made to deny a resident's request for the Town to boost water pressure on Beaconhill Drive
- Discussion regarding Rosebank Road speed humps and land acquisition for trails
Regular Council
The Stratford Town Council will review reports on the Stratford Urban Core Plan, short-term rental regulations, and housing needs. The meeting also includes discussions on infrastructure, safety services, and various municipal appointments.
- Toolkit for Regulating Short-term Rentals
- Stratford Urban Core Plan resubmission
- The Gray Group Traffic Impact Study
- Resolution PH001-2023: Accessory Building for Neil & Sarah McIntosh
- Resolution PH002-2023: Commercial development at 8 Myrtle St.
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee is reviewing options to regulate short-term rentals (STR) through by-law amendments or licensing. The discussion includes assessing impacts on housing affordability, parking, and neighborhood character.
- Discussion on regulating short-term rentals via Official Plan or Zoning By-law amendments
- Development application for a 21,428 sq. ft. commercial building at 8 Myrtle Street
- Application for a detached private garage at 14 Upper Tea Hill Crescent
- Review of November 2022 building permit summary
- Update on monitoring STR activity using Granicus: Host Compliance