Stratford public meetings in 2024
30 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Regular Council
The Stratford Town Council is holding its regular monthly meeting to review reports and consider several planning items, including a subdivision with a major variance, a special permit for stacked semi-detached dwellings, and zoning text amendments for child care centres. The agenda also includes routine reports from the mayor, CAO, safety services, and other committees, as well as appointments and procedural matters.
- Resolution PH034-2024: Subdivision with major variance to minimum lot size at 70 Mount Herbert (PID 398412)
- Resolution PH035-2024: Special permit for stacked semi-detached dwelling at 40 and 42 Smallwood Terrace (PID 1178060)
- Resolution PH036-2024: General text amendments for child care centres in Zoning and Development Bylaw #45
- Resolution CW013-2024: Council Procedural Bylaw Amendment #47-C (1st reading)
- Resolution CW015-2024: Regularly scheduled council meetings for 2025
Committee of the Whole
The Committee of the Whole will discuss purchasing a Charlottetown Area Development Corporation property (PID 328062) for parking near the Waterfront Park, review tax rate incentive programs, and consider a revision to Kelly Heights Phase 3. They will also review the Stratford Community Seniors Complex 2025 budget and receive an update on transit electrification and bus purchase. The meeting will move into closed session for negotiations under the Municipal Government Act.
- Purchase of CADC property PID 328062 for Waterfront Park parking
- Review of tax rate incentive programs with estimated tax impacts
- Kelly Heights Phase 3 revision
- Approval of Stratford Community Seniors Complex 2025 budget
- Transit electrification and bus purchase update
Heritage Sub Committee
The Heritage Sub Committee will meet to approve the agenda and minutes, then discuss ongoing projects including veteran banners, heritage signs, and park commemorations. They will also begin developing a two-year work plan and note that committee applications have closed.
- Veteran banners for Daniel William McInnis and Allison Boyce McKie (WWII) and bus shelter posters for Philip Breedon and John Riley (Afghanistan) were displayed for Remembrance Day
- Kelly Pond signs and commemorative panel remain in storage until park renovations are complete
- Community heritage signs to be replaced next year; staff reviewing new locations
- Michael Thomas Waterfront Park boardwalk grand opening held October 18, 2024
- No official opening ceremony for John Joe Sark Drive until Community Campus construction is complete
Intergovernmental Affairs & Accountability Committee
The Intergovernmental Affairs & Accountability Committee is meeting to receive verbal updates on housing accelerator funding, community campus funding, and revenue sharing, and to discuss upcoming meetings with MLA Jill Burridge and MP Lawrence MacAulay. The committee will also review the 2024 Annual Resident Survey results to help shape the 2025 survey, and discuss the Results Matter KPI website and the committee's future role as its term ends. The agenda includes a motion to move into closed session for negotiations under the Municipal Government Act.
- Review of 2024 Annual Resident Survey (n=850, margin of error ±3.1%) to inform 2025 survey
- Discussion of land required for new Junior High School on Community Campus
- Upcoming meeting with MP Lawrence MacAulay to discuss Community Campus funding, Housing Accelerator Fund, Waterfront Park Development
- Motion to move into closed session per MGA section 119(1)E for negotiations
- Verbal updates on Housing Accelerator Funding, Community Campus Funding, Revenue Sharing
Infrastructure Committee
The Stratford Infrastructure Committee is meeting to discuss project updates, including the Tea Hill Showers and Sump Pump Redirection Program, and will consider two requests: one for a decision on an active transportation path and street lights, and another for reimbursement of plumbing invoices. The agenda also includes discussion on sewer lateral blockages and a volunteer committee member social.
- Request for Decision - Active Transportation Path and Street Lights
- Request for Reimbursement of Plumbing Invoices
- Sewer Lateral Blockages - discussion on more frequent occurrences
- Tea Hill Showers Update (verbal)
- Sump Pump Redirection Program Update (verbal)
Finance and Technology Committee
The Finance and Technology Committee will discuss revenue sharing updates, the Canada Community Building Fund allocation, and compare tax rate incentives. They will also review town and utility budgets versus actuals, internal income statements, donations, capital projects, utility arrears, and a technology update.
- Tax Rate Incentives Comparison
- Town Budget Versus Actual
- Utility Budget Versus Actual
- Town and Utility Internal Income Statements as at October 31, 2024
- Capital Projects Update
Safety Services
The Safety Services Committee is meeting to receive reports from the Cross Roads Rural Fire Company, RCMP, and Citizens on Patrol, and to discuss updates on the Keppoch Road speed assessment, Bryer Jones parking, and a transit electric bus purchase. The agenda is largely routine, with no major decisions or public hearings scheduled.
- Fire Company report: 16 calls in October 2024, including 2 cardiac arrests and 1 motorcycle accident
- RCMP report: October 2024 saw 272 total occurrences, with 50 speeding violations and 7 fraud cases
- Keppoch Road speed report to be reviewed
- Bryer Jones parking update: no-parking signs to be installed with two-week grace period
- Transit update: electric bus purchase memo to be discussed
Diversity and Inclusion Committee
The Diversity and Inclusion Committee is holding its regular monthly meeting, primarily receiving verbal updates on upcoming events including Transgender Awareness Week flag raising, International Day for Persons with Disabilities, and a wheelchair basketball tryout. The committee will also brainstorm suggestions for the next term, as the current term ends November 30, 2024.
- Transgender Awareness Week Flag Raising - verbal update
- International Day for Persons with Disabilities - verbal update
- Wheelchair Basketball Come Try - verbal update
- New Resident Welcome Event - verbal update
- Legacy Book Project - verbal update
Regular Council
The Stratford Town Council is holding its regular monthly meeting to review reports and vote on several planning and development items, including zoning amendments, development permits, and a funding agreement. Key decisions involve adding stacked semi-detached dwellings to the R2 zone, approving a commercial building addition, and allocating federal funds.
- Resolution PH029-2024: Development permit for accessory building at 255 Sundance Lane (PID 894519)
- Resolution PH030-2024: Commercial building addition for Milestones at 251 Mason Road
- Resolution PH031-2024: Adoption of permit-ready housing plans
- Resolution PH032/033-2024: Zoning bylaw amendment to add stacked semi-detached dwellings to R2 zone (second reading and adoption)
- Resolution FT011-2024: Allocation of CCBF funds for 2024-2028 agreement
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee will review several development applications, including a rezoning request to allow two 38-unit apartment buildings and four stacked townhouses at the end of Hollis Avenue. They will also consider a revised application for a detached garage in a front yard at 255 Sundance Lane, an addition to a child care centre at 251 Mason Road, and a lot size variance and subdivision at 70 Mount Herbert Road. The committee will also receive updates on recent council decisions.
- Rezoning request RZ001-24 from R&D Builders to change 289512 from R2 with SS overlay to R3 for 76 apartment units and 4 townhouses at Forest Trails Phase 4
- DP136-24: Revised application for detached garage in front yard at 255 Sundance Lane (PID 894519)
- DP153-24: 600 sq. ft. addition to child care centre at 251 Mason Road (PID 776799)
- SD021-24 & VA003-24: Lot size variance (45%) and minor subdivision at 70 Mount Herbert Road (parcel 398412)
- Update on council decisions: deferral of DP136-24, denial of RZ003-24 Part 1, withdrawal of Part 2, first reading of Bylaw #45Q for stacked semi-detached dwellings
Recreation, Culture and Events Committee
The Recreation, Culture and Events Committee is planning the Light Up the Night Santa Claus Parade and discussing how to use existing town spaces for cultural programs. They also received updates on youth centre activities, winter recreation programs, and capital projects.
- Light Up the Night Santa Claus Parade on November 29, 6-7:30pm, from MacKinnon Drive to Waterfront Park
- Discussion on making existing town properties available for cultural programming
- Committee Social on November 28 at Stratford Emergency Services Centre
- Youth Centre hosting Halloween event Oct 26-27 and Christmas Drama Production Dec 12-15
- Winter 2025 program registration opens December 1
Committee of the Whole
The Committee of the Whole will hear a presentation on a potential Canada Day concert at Michael Thomas Park, discuss a town-initiated rezoning amendment and landowner notification process, and review traffic issues on Bryer Jones Court. New business includes bylaw and plan amendment procedures, a land purchase process for the Stratford Business Park, and a request for an off-leash section at Fullerton's Creek. The meeting also includes a closed session for negotiations.
- Presentation on potential Canada Day concert at Michael Thomas Park
- Town-initiated rezoning amendment for three R1-zoned properties in St. Catherines subdivision
- Bryer Jones Court traffic issues, including no parking signs and enforcement
- Business Park Corporation Inc. land purchase process and modular home display area proposal off Myrtle Street
- Request for off-leash dog section at Fullerton's Creek
Safety Services
The Stratford Safety Services Committee is holding its regular monthly meeting to receive reports from the Cross Roads Rural Fire Company, RCMP, and Citizens on Patrol, and to discuss several safety-related items. The committee will consider a request for decision on active transportation path and street lighting, and will discuss traffic issues from construction, off-leash dog enforcement, and unsightly premises bylaw enforcement. The agenda includes routine approvals of minutes and reports, with no major policy decisions expected beyond the lighting and path request.
- Request for Decision on Active Transportation Path and Street Lighting
- Discussion of traffic issues due to construction and future Department of Transportation projects
- Update on Bryer Jones parking issue following council decision
- Report on off-leash dog walking concerns and animal control bylaw enforcement
- September 2024 fire company calls: 15 total, including 3 motor vehicle collisions and 1 grass fire
Infrastructure Committee
The Stratford Infrastructure Committee is meeting to discuss routine infrastructure matters, including project updates, a request for decision on active transportation path and street lights, and a discussion on more frequent sewer lateral blockages. The agenda also includes updates on the Waterfront Boardwalk and Tea Hill showers, and an Active Transportation Summit.
- Request for Decision - Active Transportation Path and Street Lights
- Discussion on more frequent sewer lateral blockages
- Active Transportation Summit
- Waterfront Boardwalk Opening (verbal)
- Tea Hill Showers Update (verbal)
Regular Council
Stratford Town Council is meeting to decide on several planning and finance items, including rezoning requests, a zoning bylaw amendment, and financing resolutions for the Community Campus and Waterfront Boardwalk. The agenda also includes routine reports from the mayor, CAO, safety services, and other departments.
- Resolution FT009-2024: Community Campus and Waterfront Boardwalk Financing
- Resolution FT010-2024: Community Campus and Waterfront Boardwalk Financing - Utility Portion
- Resolution PH026-2024: Rezone 17 Georgetown Road from R1 to R2 (deferred)
- Resolution PH027-2024: Town request to rezone three lots from R1 to R2 (withdrawal)
- Resolution PH028-2024: Zoning bylaw amendment to add stacked semi-detached dwellings to R2 zone
Intergovernmental Affairs & Accountability Committee
The Intergovernmental Affairs & Accountability Committee is meeting to receive verbal updates on several intergovernmental matters, including the Capital Area and Urban Mayor's meetings, community campus funding, and revenue sharing negotiations. The committee will also discuss the hiring of a new HR Coordinator and receive an update from Chief Superintendent Kevin Lewis. The agenda includes a reminder that committee applications are due October 21, 2024.
- Revenue sharing negotiations update and next steps
- Community Campus funding update with government officials and private donors
- Transit committee update, including negotiations for a new long-term agreement with service provider
- Hiring of new HR Coordinator and review of job responsibilities
- Committee application deadline October 21, 2024
Urban Mayor's Meeting
The Urban Mayor's Meeting brings together mayors to discuss regional issues. Key topics include a white paper on Island Wide Transit, the status of provincial revenue sharing negotiations, challenges related to unhoused individuals and tent encampments, and an update on the Housing Accelerator Fund. The meeting also covers the Shape Stratford initiative and climate adaptation if time permits.
- Island Wide Transit white paper presentation by Anna Keenan
- Status of provincial revenue sharing negotiations and joint letter to the province
- Discussion on unhoused challenges, outreach centre update, and tent encampments
- Housing Accelerator Fund update, challenges, and public engagement
- Shape Stratford update and future steps
Heritage Sub Committee
The Heritage Sub Committee will hear updates on veterans banners, Kelly Pond signs, and community heritage signs, and will begin developing a two-year workplan. The committee is also accepting applications for new members for the 2024-2026 term.
- Veterans banners for Daniel William McInnis and Allison Boyce McKie (WWII), bus shelter posters for Philip Breedon and John Riley (Afghanistan)
- Community heritage signs to be replaced next year, with locations under review
- Kelly Pond signs in storage until park renovations complete
- New commemorative panel on microwave communication to be included in 2024-2025 workplan
- Committee member applications open for December 1, 2024 to November 30, 2026 term
Recreation, Culture and Events Committee
The Recreation, Culture and Events Committee will discuss a request for an off-leash area at Fullerton's Creek Conservation Park, a bylaw for private businesses operating on town-owned properties, the program registration process, and a teenage basketball program. They will also receive updates on the Youth Centre, recreation, arts and culture, the Community Campus, and capital projects.
- Request for off-leash area at Fullerton's Creek Conservation Park
- Street Vendors Bylaw - Private Business Operating on Town Owned Properties
- Program Registration Process
- Teenage Basketball Program
- Community Campus Update
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee is meeting to discuss and vote on several development applications, including a rezoning request to allow a future residential subdivision on St. Catherines Avenue and Georgetown Road. The committee will also consider a request to place a detached garage in the front yard at 255 Sundance Lane, which staff recommend deferring. Updates on recent council decisions, including a denied subdivision and approved fee removals for affordable housing, are also on the agenda.
- Rezoning of PIDs 289231, 1081025, 1077270, 1019355, 384610 from R1 to R2 for future subdivision (St. Catherines Ave/Georgetown Rd)
- DP136-24: Accessory building (detached garage) in front yard at 255 Sundance Lane — staff recommend deferral
- Council denied subdivision of 180 Keppoch Road (PID 529917) into 2 lots
- Council approved fee removal for affordable housing developers (NGOs, non-profits, provincial entities)
- Public meeting rescheduled for RZ001-24 (R2 to R3, two 38-unit apartments) to October 8, 2024
Committee of the Whole
The Committee of the Whole will discuss several items including a town-initiated rezoning amendment and landowner notification process, traffic issues on Bryer Jones Court, the March 2024 audited financial statements, and an updated street light policy. The meeting also includes a closed session for a matter under negotiation.
- Town-initiated rezoning of three R1 properties in St. Catherines subdivision to R2
- Bryer Jones Court traffic issues
- March 2024 audited financial statements
- Street light policy update
- Closed session under MGA section 119(1)E
Infrastructure Committee
The Infrastructure Committee will review a request for decision on a plumbing invoice reimbursement and receive updates on several infrastructure projects, including the Sump Pump Disconnection Program, back-up generators funding, and beach infrastructure. The agenda also includes discussion of the Stratford Legacy Book Project and committee renewal.
- Request for Decision - Plumbing Invoice Reimbursement
- Sump Pump Disconnection Program (verbal update)
- Back-up Generators Funding Update (verbal)
- Beach Infrastructure Program (verbal)
- Stratford Legacy Book Project - nominations for 30 resident stories
Finance and Technology Committee
The Finance and Technology Committee is meeting to review the Town's audited financial statements for the year ended March 31, 2024, and to discuss long-term financing for 2023-2024 projects. They will also consider Canada Community-Building Fund (CCBF) funding, the Stratford Legacy Book Project, and committee member applications. Reports on income statements, donations, capital projects, utility arrears, and technology will be presented.
- Audited Financial Statements Year Ended March 31, 2024
- Long-Term Financing 2023-2024 Projects
- CCBF Funding
- Stratford Legacy Book Project (30 resident stories, launch in 2025)
- Town and Utility Internal Income Statements as at August 31, 2024
Safety Services
The Stratford Safety Services Committee is meeting to receive reports from the fire department, Citizens on Patrol, and RCMP, and to discuss several road safety items including speed limit reviews, a speed hump request, and a crosswalk. They will also consider updates to the street light policy and a rezoning/development item related to road and fire safety.
- Keppoch Road speed limit review
- Hollis Avenue permanent speed hump request
- Kinlock Road / TCH crosswalk
- Street Light Policy update for approval
- Crosswalk at Bellevue Road / Georgetown Road
Regular Council
Stratford Town Council's regular meeting includes reports from the mayor, CAO, and departments, plus resolutions on adopting the Climate Action Plan and a temporary use permit for food trucks at the Stratford Youth Centre. The agenda also includes routine items like minutes approval, financial statements, and committee reports.
- Resolution SS002-2024: Adoption of the Climate Action Plan
- Resolution PH024-2024: Temporary use permit for up to 3 food trucks at 57 Bunbury Road for the 2024 Fall Festival
- RCMP monthly occurrence report for August 2024
- August building permit summary
- Proclamation of Pulmonary Fibrosis Awareness Month
Committee of the Whole
The Committee of the Whole will discuss emergency operations center preparations, including a tabletop exercise, and review the Clearview Estates park development, which includes a request to enlarge the slab for a multi-use court. Council will also consider giving the CAO authority to issue certain permits on a summary basis, and discuss zoning and development procedures regarding public input. The meeting includes a closed session for items still under consideration.
- EOC Preparations: tabletop exercise on hurricane scenario
- Clearview Estates Park Development: request to enlarge slab for tennis/pickleball/basketball/hockey court
- CAO Directives: explore authority to issue certain permits on a summary basis
- Cornerstone Baptist Church Proposed Rezoning Update
- Zoning and Development Procedures Regarding Public Input - Discussion
Regular Council
The Stratford Town Council is holding its regular monthly meeting on August 14, 2024, to discuss and vote on a range of items, including several planning and development resolutions, financial reports, and infrastructure projects. Key actions include public meetings for rezoning applications that could bring new housing, including affordable units, and resolutions to waive development fees for non-profits and implement Housing Accelerator Fund incentives. The agenda also includes routine reports from the mayor, CAO, safety services, and other committees.
- Resolution PH017-2024: Subdivision change at 180 Keppoch Road (PID 529917)
- Resolution PH018-2024: Rezoning for two 38-unit apartments and 4 stacked townhouses (Forest Trails Phase 4, PID 289512)
- Resolution PH019-2024: Rezoning for Cornerstone Baptist Church affordable housing project (295 Shakespeare, PID 1016377)
- Resolution PH020-2024: Rezoning from R1 to R2 for future subdivision at 17 Georgetown Road
- Resolution PH022-2024: Housing Accelerator Fund fee incentives; Resolution PH023-2024: Remove development fees for NGO/non-profit affordable housing
PLANNING, DEVELOPMENT AND HERITAGE
The Planning, Development and Heritage Committee will review several development applications and zoning amendments, including a proposed rezoning for up to 100 affordable housing units and a zoning change to allow two 38-unit apartment buildings. The committee will also consider a subdivision application at 180 Keppoch Road, with staff recommending denial. Public meetings are recommended for the rezoning requests.
- Rezoning for up to 100 affordable housing units and church expansion at Cornerstone Baptist Church (PID 1016377)
- Rezoning from R2 to R3 for two 38-unit apartments and four 8-unit stacked townhouses at Forest Trails (PID 289512)
- Subdivision application at 180 Keppoch Road to create 2 lots, staff recommends denial
- Rezoning from R1 to R2 for 2 lots on Georgetown Road and St. Catherines Road for single and semi-detached dwellings
- Approvals granted at July 10 council meeting: 4-unit townhouse, 10-unit stacked townhouse, solar arrays, 17-lot subdivision
Diversity and Inclusion Committee
The Stratford Diversity and Inclusion Committee is holding its regular monthly meeting. The agenda is largely procedural, with approvals of the agenda and minutes, followed by verbal updates on past and upcoming events, including Canada Day, the 30th Anniversary Book Project, and a series with the Canadian Museum of Immigration at Pier 21. New business includes verbal updates on Pride Fest, Fall Fest, and committee recruitment, plus a discussion of a New Resident Welcome Event.
- Verbal update on Canada Day
- Verbal update on 30th Anniversary Book Project and GEDI funding opportunity
- Verbal update on Canadian Museum of Immigration at Pier 21 series
- Verbal update on Pride Fest
- Discussion of New Resident Welcome Event
Committee of the Whole
The Committee of the Whole will review the proposed Climate Action Plan, which has been approved by the Sustainability Committee, before a resolution for adoption is presented at the next Town Council meeting. The committee will also discuss items for the upcoming Planning Board meeting, including zoning bylaw amendments and special permit applications. A resolution regarding a 2023 Canada Games Legacy Fund application is also on the agenda.
- Climate Action Plan review for adoption
- Zoning Bylaw Amendment - Cornerstone Church (TCI to UC)
- Zoning Bylaw Amendment - Chen (St. Catherines Extension) (R1 to R2)
- Special Permit Use - Child Care Center over 8 children - Earl Drive and Barkley Avenue
- Resolution RC002-2024 - 2023 Canada Games Legacy Fund Application