Summerland public meetings in 2021
109 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Agricultural Advisory Committee
The Summerland Agricultural Advisory Committee will consider two applications for farm worker housing, review draft policies for accepting agricultural waste at the landfill, and hear about the District's cross-connection control program for water users. The committee will also adopt its agenda and minutes from the previous meeting.
- Support forwarding ALC application ALC-63983 for temporary farm worker accommodation at 6215 Monro Ave
- Support Development Variance Permit DVP21-029 to reduce arable land requirement from 2.0 ha to 1.95 ha at 5007 Monro Ave
- Review draft agricultural material waste acceptance policies and criteria for non-farm status properties
- Presentation on District's cross-connection control program for water utility
Special Council
This special council meeting will consider adopting two bylaws that raise electric, sewer, and water fees effective January 1, 2022, and will decide on a final descope option for a solar and storage project to submit to the funder. The meeting may also close to the public for labour relations and other confidential matters.
- Adoption of Fees and Charges Bylaw Amendment (Electric and Sewer Fees) Bylaw No. 2021-053
- Adoption of Water Utilities and Water Rates Amendment Bylaw No. 2021-054
- Electric residential basic charge $19.50/month, energy charge $0.1368/kWh
- Sewer user fee $36.72/month per unit, capital fee $225.00/unit/year
- Water domestic base fee $43.84/month, use fee $0.47/cubic metre
Development Process Improvement Advisory Committee
The Development Process Improvement Advisory Committee will consider supporting a bylaw amendment to move water meters from inside homes to outdoor underground pits, a proposal it previously rejected. The committee will also review potential future sewer service expansion areas and public feedback on the BC Energy Step Code and Building Bylaw. Several items are for information only, including a new secondary dwelling regulations review and 2022 business license fee changes.
- Water Utilities Amendment Bylaw 2021-045: relocate water meters to outdoor underground pits at property line
- Review of potential future sewer service expansion areas
- Public survey results on BC Energy Step Code implementation and Building Bylaw review
- Secondary Dwelling Regulations Review added to work plan after Council decision Dec. 13, 2021
- 2022 Business License Fee changes adopted Nov. 22
Committee of the Whole
The Committee of the Whole is receiving an update from consultants on the Recreation Centre Feasibility & Site Fit Study. The presentation covers project status, site options, renovation viability of the existing aquatic centre, community engagement results, and next steps. The final report is expected in January 2022.
- Schematic cost estimate for rebuilding at Kelly Avenue: $38.0M
- Schematic cost estimate for renovating existing aquatic centre: $39.2M
- Survey results: 82% prefer Option B (new centre at Jubilee Road), 11% Option A (Kelly Avenue)
- 492 online survey responses; 44 attended open house
- 2021 capital budget for the project: $200,000
Public Hearing
The District of Summerland is holding a public hearing to receive feedback on two zoning bylaw amendments. The first would rezone 10907 Prairie Valley Road from Residential Medium Lot (RSD1) to Residential Duplex Housing (RDH) to allow a duplex and accessory building. The second would rezone part of Okanagan Lake near 13607 Lakeshore Drive South to prohibit marina and docking uses. Council will consider the bylaws after the hearing.
- Rezoning 10907 Prairie Valley Road from RSD1 to RDH for a duplex and accessory building (Bylaw 2021-044)
- Rezoning part of Okanagan Lake from WZ3 to WZ2 to prohibit marina and docking uses east of Lakeshore Racquets Centre (Bylaw 2021-033)
- Proposed duplex would be 24.5 units/ha, slightly above OCP maximum of 22 units/ha
- Variance needed for accessory building height and driveway width (3.0m vs 3.6m minimum)
- Additional hydrant required due to current spacing of 253m exceeding 180m maximum
Regular Council - Evening
Summerland Council is meeting to decide on several development items, including third reading and adoption of two zoning bylaw amendments, and to consider a draft regulatory framework for short-term rentals that would require a permanent resident onsite. Council will also review a proposed new planning project to increase housing supply through secondary dwellings and receive a monthly development services update. The agenda includes public comment periods and adoption of previous minutes.
- Third reading and adoption of Zoning Bylaw Amendment 2021-044 to rezone 10907 Prairie Valley Road from RSD1 to RDH for a duplex and accessory building
- Third reading and adoption of Zoning Bylaw Amendment 2021-033 to rezone an unsurveyed portion of Okanagan Lake to prohibit a marina
- Consideration of draft short-term rental regulatory framework requiring a permanent resident onsite, with five associated bylaw amendments
- Proposal to initiate a planning review of carriage houses, secondary suites, and secondary homes on agricultural land to increase housing supply
- OCP amendment and rezoning for 5700 Monro Avenue from Agricultural to Rural Residential to allow a carriage house
Regular Council - Afternoon
The Summerland Council is meeting to decide on several significant items, including proposed 2022 increases for water, sewer, and electrical rates, and to select financing options for the Giants Head Road Upgrades. They will also consider supporting grant applications for the Summerland Rodeo Grounds Master Plan and an Investing in Canada Infrastructure Program, and review options to reduce the scope of the Solar+Storage project. The agenda includes public comment periods and a closed session for legal and labour matters.
- Proposed 2022 increases for water, sewer, and electrical rates
- Giants Head Road Upgrades - financing options selection
- Solar+Storage project descoping options
- Support for BC Infrastructure Planning Grant application for Rodeo Grounds Master Plan
- Okanagan Food and Innovation Hub - land/building partner EOI
Committee of the Whole
The Committee of the Whole is reviewing two draft concept designs for Memorial Park, developed from an October 2021 design charrette, and will provide input on playground design elements before contract execution. The concepts will proceed to public engagement, with a survey planned before Christmas. This is an information and discussion item, not a final decision.
- Review of two Memorial Park concept options from Urban Systems
- Public survey on park concepts planned before Christmas, closing end of January
- Final input on Memorial Park playground design elements prior to contract execution
- Discussion of potential features: pedestrian connection on Henry Ave, relocated cenotaph, amphitheatre seating, bouldering wall
- Parks and Recreation Committee to review concepts on December 14, 2021
Committee of the Whole
The Committee of the Whole is meeting to receive a presentation from Anona Kampe of the Penticton Indian Band and to hear a summary of the morning Design Charette from the Eco Village Project Consultants, followed by Council feedback. The agenda contains only these two new business items and no other decisions or discussions.
- Presentation by Anona Kampe, Penticton Indian Band
- Eco Village Update - Design Charette summary and Council feedback
Advisory Planning Commission
The Summerland Advisory Planning Commission is meeting to review and make recommendations on three items: a proposed OCP amendment and rezoning at 5700 Monro Avenue (staff recommend denial), a site-specific zoning amendment at 19265 and 19267 Lakeshore Drive to facilitate a lot line adjustment, and a draft regulatory framework to allow and license short-term rentals. The commission will also adopt the agenda and minutes from the previous meeting.
- 5700 Monro Avenue: OCP amendment from Agricultural to Rural Residential and rezoning from A1 to CR1 (staff recommend denial to protect sewer grant funding)
- 19265 and 19267 Lakeshore Drive: site-specific zoning amendment to allow lot line adjustment for two new single-detached houses
- Short-term rentals: draft regulatory framework including zoning, business license, fees, and bylaw notice amendments
- Adoption of October 22, 2021 minutes
Downtown Neighbourhood Plan Task Force
The Downtown Neighbourhood Plan Task Force is meeting to review the results of the October 13 design charrette and walking tour, including a summary of community feedback on Memorial Park. They will also discuss site inventory analysis and review two concept options for the park's future. The meeting includes adopting previous minutes and discussing next steps, such as a community survey.
- Review of engagement summary from November 15, 2021, detailing charrette feedback
- Discussion of Memorial Park site inventory and analysis maps
- Review of two Memorial Park concept options (Option A and B)
- Discussion of next steps including Council debrief and community survey
- Adoption of September 22, 2021 meeting minutes
Committee of the Whole
The Committee of the Whole is reviewing the proposed 2022 water, sewer, and electric utility operating and capital budgets, along with proposed rate increases. Staff recommend increases of 5.0% for water, 4.21% for sewer, and 2.51% for electric, with portions earmarked for asset management reserves. The committee will provide direction to staff, who will then prepare bylaw amendments for Council's consideration on December 13, 2021.
- Proposed water rate increase of 5.0%, adding $41.43 annually for an average home
- Proposed sewer rate increase of 4.21%, adding $14.80 annually plus $3.00 for deficit funding
- Proposed electric rate increase of 2.51%, adding $41.92 annually, to cover Fortis wholesale increase
- 2022 capital budgets: water $7.17M, sewer $1.04M, electric $5.57M
- Borrowing planned for Giants Head Road water works ($4.08M) and voltage conversion ($6.0M)
Committee of the Whole
The Committee of the Whole is receiving an update on the Primary Health Care Centre Feasibility Study. Consultants recommend narrowing site options to 9600 Brown Street and 13609 Dickson Avenue, and will discuss potential governance models. The study timeline has been revised to April 2022.
- Consultants recommend two sites: 9600 Brown St. and 13609 Dickson Ave.
- Estimated costs range from $4.62M (Dickson Ave.) to $12.16M (9710 Brown St.)
- Doctors provided $10,000 funding support for the feasibility study
- Parkdale Place Housing Society interested in including health centre in housing development
- Study completion revised to April 2022
Regular Council - Evening
This Regular Council meeting includes a public hearing for a zoning bylaw amendment to rezone 10907 Prairie Valley Road from Residential Medium Lot Zone (RSD1) to Residential Duplex Zone (RDH). Council will also review results of public engagement on short-term rental regulations and receive a monthly update from the Development Services Department. The meeting will also consider adopting the minutes from the November 8, 2021 meeting.
- Zoning Bylaw Amendment Bylaw No. 2021-044 (10907 Prairie Valley Road) - rezone from RSD1 to RDH
- Short Term Rental Survey Results - presentation of public engagement summary
- Development Services Monthly Update - department activities report
- Adoption of November 8, 2021 Regular Council meeting minutes
Regular Council - Afternoon
Summerland Council will review Q3 financial results, consider options for the Giants Head Road upgrades, and discuss next steps for the Solar+Storage project based on proposals received. They will also consider adopting a fees and charges amendment bylaw and the 2022 meeting schedule. The agenda includes public comment periods and routine adoption of minutes.
- Solar+Storage Project: update on Engineering, Procurement and Construction RFP proposals
- Giants Head Road Upgrades: select one of the proposed design options
- Fees and Charges Amendment Bylaw No. 2021-046: adoption consideration
- 2022 Regular Council Meeting Schedule: consideration
- Q3 2021 financial results: operating and capital results as of September 30, 2021
Agricultural Advisory Committee
The Summerland Agricultural Advisory Committee will hear a presentation on upcoming Agricultural Land Commission (ALC) regulatory changes allowing secondary residences on ALR land, then consider a staff recommendation to initiate a review of zoning regulations for carriage houses and secondary homes on agricultural lands. The committee will also adopt the agenda and minutes from its May 21, 2021 meeting.
- Presentation on ALC changes to residential flexibility, effective December 31, 2021, allowing secondary residences up to 90 m2 (parcels under 40 ha) or 186 m2 (parcels over 40 ha)
- Staff recommendation to support District review of zoning for secondary homes on agricultural lands and carriage houses
- Current zoning restricts carriage houses to parcels 1 hectare or larger and prohibits them in agricultural zones
- District receiving inquiries about placing secondary residences on agricultural properties, which currently require rezoning
- Potential consideration to increase carriage house/secondary suite size limit from 90 m2 to 125 m2
Special Council
This special council meeting is dedicated to integrating strategic priorities into the 2022 budget process. Department heads present their proposed budgets, staffing requests, and priorities for the upcoming year. The council will consider these presentations as part of the budget deliberation.
- Finance budget increase of $33,900; IT budget increase of $28,700
- Staffing requests: 0.4 FTE Human Resource Assistant, DS Secretary 2, Health and Safety Coordinator
- Water utility projects: Canyon View Rd Water Main Replacement ($980,000), Hypochlorite Conversion ($840,000)
- Electric utility: Downtown Streetlight replacements ($200,000), Victoria/Rand Vault replacement ($200,000)
- Wastewater: U/V Disinfection Upgrades ($250,000), Filter Building Renovations ($100,000)
Regular Council - Evening
Council will decide on a Multiple Family Development Permit for a 45-unit cluster housing development at 3240 Landry Crescent, including variances for rear setback and parking. They will also review a draft zoning amendment to rezone water adjacent to the Lakeshore Racquets Centre from WZ3 to WZ2. The meeting includes public comment periods and adoption of previous minutes.
- Development Permit DP21-010 for 45-unit cluster housing at 3240 Landry Crescent, with variances to reduce rear setback from 7.5m to 6.0m and allow parking in required setback
- Draft Zoning Amendment Bylaw No. 2021-033 to rezone water adjacent to Lakeshore Racquets Centre from WZ3 to WZ2
- Notice of Motion by Mayor Boot regarding future RDOS appointments
- Public comment opportunities (15 minutes max, 2 minutes per speaker) on agenda items and general matters
Regular Council - Afternoon
Summerland Council is meeting to decide on several items, including replacing the business licence fee schedule to align with other South Okanagan communities, amending the Water Advisory Committee's terms of reference, and receiving a quarterly update on strategic priorities. They will also consider adopting the Driveway Access Amendment Bylaw and may close the meeting to discuss confidential matters.
- Fees and Charges Amendment Bylaw No. 2021-046 (Schedule F – Business Licence Fees) for first, second, and third reading
- Water Advisory Committee Terms of Reference amendments
- Quarterly Update - Strategic Priorities (Q3 2021)
- Driveway Access Amendment Bylaw No. 2021-034 for adoption
- Resolution to close meeting to the public for labour, land, litigation, and other matters
Special Council
This is a special council meeting for the District of Summerland. The only substantive item is a resolution to close the meeting to the public to discuss labour relations and proposed provisions of a municipal service. The rest of the agenda is procedural, covering the call to order, chair selection, agenda approval, and adjournment.
- Resolution to close meeting to the public under Sections 90(1)(c) and (k) of the Community Charter
- Discussion of labour relations or other employee relations
- Discussion of proposed provisions of a municipal service
Parks and Recreation Advisory Committee
The Parks and Recreation Advisory Committee is receiving updates on the Recreation Centre Feasibility & Site Fit Study, including two recommended site strategies (Kelly Ave and Jubilee Rd), and reviewing proposed changes to the Parks Regulation Bylaw 95-013. The committee will also hear updates on the Memorial Park Master Plan and 2021 capital projects. No final decisions are being made at this meeting; items are for discussion and input.
- Recreation Centre Feasibility Study: two site strategies presented (CORE at Kelly Ave or Jubilee Rd), with options for childcare, primary health care, and community gym
- Parks Regulation Bylaw 95-013 review: proposed changes to dog rules, boat use, fires, commercial uses, and vehicle parking in parks
- Memorial Park Master Plan update
- 2021 Capital Projects Update & 2022 Projects Review & Input
Regular Council - Afternoon
Summerland Council is meeting to consider several items, including amendments to the Driveway Access Bylaw to improve transparency and safety, an update to the Permissive Tax Exemption policy, and the 2022 budget timeline. They will also appoint a Fire Chief and consider adopting several bylaws, including transit fare changes and a permissive tax exemption for non-profits. The meeting includes public comment periods and a possible closed session.
- Driveway Access Amendment Bylaw No. 2021-034
- Permissive Tax Exemption Policy Update (Council Policy 200.2)
- Appointment of Fire Chief
- Fees and Charges (Transit Fares) Amendment Bylaw No. 2021-012
- Permissive Tax Exemption (2022-2025, Non-Profit Organizations) Bylaw No. 2021-036
Advisory Planning Commission
The Advisory Planning Commission will consider a staff recommendation to support rezoning 10907 Prairie Valley Road from Residential Medium Lot (RSD1) to Residential Duplex Housing (RDH) to allow a duplex and accessory building. The meeting also includes adoption of the agenda and minutes from September 17, 2021. The commission's role is advisory; final decision rests with Council.
- Rezoning application Z21-001 for 10907 Prairie Valley Road from RSD1 to RDH to permit a duplex and accessory building
- Proposed duplex would be slightly above OCP density range at 24.5 units/ha on 813 m² lot
- Variance to maximum accessory building height would be required
- Adoption of September 17, 2021 minutes
Development Process Improvement Advisory Committee
The Development Process Improvement Advisory Committee is reviewing several proposed bylaw amendments and policy changes, including a new 7.5m maximum driveway width, relocating water meters outdoors, reducing business license fees from $175 to $125, and initiating a review of secondary homes on agricultural land and carriage houses. The committee will also adopt minutes and update its work plan.
- Support for Driveway Access Amendment Bylaw 2021-034, adding a 7.5m maximum driveway width in urban residential zones
- Support for Water Utilities Amendment Bylaw 2021-045 to move water meters from inside dwellings to outdoor underground pits at property lines
- Support for reducing the standard Business License Fee from $175 to $125 per year
- Support for initiating a review of zoning regulations for secondary homes on agricultural lands and carriage houses
- Adoption of August 18, 2021 minutes and 2021 work plan update
Special Council
Summerland's Special Council meeting on October 15, 2021 will consider a funding request from the Ryga Festival Society for cash and in-kind support to back their Canadian Heritage grant application, and an amendment to the 2021 Council Meeting Schedule to correct an administrative error for November meetings.
- Ryga Festival Society funding request: $6,500 cash and $2,100 in-kind (Centre Stage rental $1,400, office rental $700)
- Consider waiving notice for the special meeting
- Adopt or amend the meeting agenda
- Amend 2021 Council Meeting Schedule for November meetings
Regular Council - Evening
Summerland Council will reconsider a prior resolution, consider a development variance permit for an over-height retaining wall, and vote on adopting two zoning/OCP amendments to enable multi-family housing. The agenda also includes routine items like minutes adoption and public comment periods.
- Reconsideration of Council Resolution R(e)-2021-162
- Development Variance Permit for over-height retaining wall at 17523 Sanborn Street
- Adoption of OCP Amendment Bylaw 2021-008 and Zoning Amendment Bylaw 2021-009 for 8108 Purves Road (two duplex buildings, 4 units)
- Adoption of Zoning Amendment Bylaw 2021-031 for 10518 Jubilee Road West (multi-family development)
- Public comment opportunities (15 minutes each)
Committee of the Whole
The Committee of the Whole will receive updates from consultants on the Recreation Centre Feasibility & Site Fit Study and the Primary Health Centre Feasibility Study, including recommended site strategies and engagement results. Council will also consider whether to explore applying for the Childcare BC New Spaces Fund, which offers $40,000 per space (up to $1,480,000 for 37 spaces) with a November 16, 2021 deadline. Staff note the timing is premature but seek direction because future intakes are uncertain.
- Consultants present two recommended site strategies: CORE at Kelly Ave. and CORE at Jubilee Rd.
- School District 67 confirmed Summerland can use existing Recreation and Aquatic Centre footprint but no additional land.
- Childcare BC New Spaces Fund: $40,000 per space, $1,480,000 for 37 spaces, application deadline Nov 16, 2021.
- Estimated childcare facility construction cost is $4,600,000 (2025 costing).
- Green and Inclusive Community Buildings grant (up to $25M per project) next intake to be announced.
Regular Council - Afternoon
Summerland Council is meeting to decide on a permissive tax exemption bylaw for non-profit organizations covering 2022-2025, and to discuss proposed changes to the Parks Regulation Bylaw. They will also consider amendments to the Council Procedure Bylaw regarding electronic meetings and appointments to the Regional District board. The agenda includes public comment periods and a closed session for personnel, labour, and legal matters.
- Permissive Tax Exemption Bylaw No. 2021-036 for non-profits (2022-2025)
- Update to Parks Regulation Bylaw No. 95-013
- Council Procedure Bylaw Amendment No. 2021-037 (electronic meetings)
- RDOS Director Appointments for 2022
- Delegations from BC Ambulance and Summerland Chamber of Commerce
Public Hearing
This is a public hearing where Council will receive comments on two zoning amendments. The first would change the OCP designation and zoning at 8108 Purves Road to allow subdivision into two lots for front-back duplex buildings (4 units total). The second would rezone 10518 Jubilee Road West from single-detached to medium density to allow a multi-family development. Council will not debate the bylaws until the regular meeting after the hearing.
- OCP Amendment Bylaw No. 2021-008 and Zoning Bylaw Amendment No. 2021-009 for 8108 Purves Road (Z21-003)
- Proposed site-specific zoning: minimum lot area 640 m² and minimum lot width 11.8 m for duplex subdivision
- Zoning Bylaw Amendment No. 2021-031 for 10518 Jubilee Road West (Z21-007) from RSD1 to RMD
- Public comments limited to 5 minutes per speaker; written submissions accepted
- Hearing held electronically; call-in line 778-907-2071, Meeting ID 506 489 9374
Regular Council - Evening
Summerland Council will consider third reading of zoning and OCP amendments for two properties: 8108 Purves Road (two duplex buildings, 4 units) and 10518 Jubilee Road West (multiple family development). They will also review development variance permits for farm worker accommodation, a residential addition, and a driveway access variance, plus a zoning amendment for the Lower Town Marina. The agenda includes adoption of previous minutes and public comment periods.
- Third reading of OCP Amendment Bylaw 2021-008 and Zoning Bylaw Amendment 2021-009 for 8108 Purves Road (duplex buildings, 4 units)
- Third reading of Zoning Bylaw Amendment 2021-031 for 10518 Jubilee Road West (multiple family development)
- Development Variance Permit for 11507 Blair Street (modular farm worker accommodation, 22 sleeping units)
- Development Variance Permit for 12506 Quinpool Road (residential addition)
- Zoning amendment for Lower Town Marina (rezone water from WZ3 to WZ1)
Regular Council - Afternoon
Summerland Council is meeting to consider several amendments, including changes to transit fares, the 2021-2025 financial plan, and the Driveway Access Bylaw. They will also review a municipal signing authority policy and adjust the acting mayor schedule. The agenda includes a delegation from BC Transit and public comment periods.
- Fees and Charges (Transit Fares) Amendment Bylaw No. 2021-012
- Financial Plan (2021-2025) Amendment Bylaw No. 2021-035
- Driveway Access Bylaw Amendment No. 2021-034 (text amendments, new Definitions section)
- Municipal Signing Authority Policy Amendment (Council Policy 200.7)
- Acting Mayor Schedule Amendment for 2021
Committee of the Whole
The Committee of the Whole is reviewing permissive tax exemption applications from 11 non-profit organizations for the 2022 fiscal year. Staff recommend maintaining the current category-based exemption levels, with a total of $126,229.89 in exemptions, and adopting a bylaw covering 2022-2025. Council will receive feedback and may adjust categories or amounts before the bylaw is adopted by October 31, 2021.
- Staff recommend 4-year approval cycle for non-profit tax exemptions (2022-2025)
- Proposed total permissive tax exemptions: $126,229.89 (1.35% of general property taxes)
- Reduced exemptions for commercial activity: Summerland Yacht Club (65.58%), Summerland Golf Society (25% & 33%), Royal Canadian Legion Branch 22 (100%), Summerland Recreation Society (50% & 61%)
- 11 applications received, no new applicants; all 2021 recipients reapplied
- Meeting to close to public under Community Charter s.90(1)(j) for FOI-protected information
Downtown Neighbourhood Plan Task Force
The Downtown Neighbourhood Plan Task Force will review findings from a vision survey, discuss a draft vision statement, and consider land use intensification and density. They will also get an overview of an upcoming charrette and walking tour scheduled for October 13. The meeting is a working session to advance the Downtown Neighbourhood Action Plan.
- Review of Vision Survey Summary Report (September 8, 2021) with 37 responses
- Discussion of draft vision statement for Downtown Summerland
- Overview of charrette and walking tour scheduled for October 13
- Seeking task force input on Focus Area #1: Land Use Intensification and Density
- Adoption of August 25, 2021 meeting minutes
Advisory Planning Commission
The Summerland Advisory Planning Commission will consider two main items: a rezoning application for the water adjacent to the OASIS Waterfront Development, and a development permit for a 45-unit cluster housing project at 3240 Landry Crescent. Staff recommend against the rezoning, suggesting the area remain in the WZ3 zone to allow a broad range of lake-access uses. The commission will also adopt the agenda and approve the June 25, 2021 minutes.
- Rezoning application RZ-009: water adjacent to OASIS Waterfront Development from WZ3 (Intensive Water Use) to WZ1 (Recreational Water Use), with staff recommending against the change
- Development permit DP21-010: 45-unit cluster housing at 3240 Landry Crescent, with staff recommending approval
- Delegation from OASIS scheduled for the meeting
- Adoption of June 25, 2021 minutes, which included a temporary use permit for a sales centre at 2920-3240 Landry Crescent
Downtown Neighbourhood Plan Task Force
The Downtown Neighbourhood Plan Task Force will meet electronically to adopt the July 28, 2021 minutes and receive an introduction from Urban Systems, the newly awarded consultant for the Downtown Neighbourhood Action Plan. The agenda includes a presentation on project methodology, the role of the task force, and feedback from a downtown visioning session. Members will also set a date for a Memorial Park design charette. The meeting is primarily informational and procedural, with no decisions on specific projects listed.
- Introduction of Urban Systems project team: Nancy Henderson, Darcy Roszell, Shasta McCoy
- Discussion of project methodology and task force role for Downtown Neighbourhood Action Plan
- Downtown visioning session feedback from task force members
- Setting a date for Memorial Park design charette
- Adoption of July 28, 2021 meeting minutes
Committee of the Whole
The Committee of the Whole will receive updates from consulting teams on two feasibility studies: the Recreation Centre Feasibility & Site Fit Study and the Primary Health Centre Feasibility Study. The recreation study has completed information gathering and site analysis, and is now developing concept designs and site fitting options for the Kelly Avenue and Jubilee Road properties. The health centre study is in the site location investigation phase. The meeting is for information only; no decisions are being made.
- Recreation Centre Feasibility & Site Fit Study: concept designs and site fitting underway for Kelly Avenue and Jubilee Road sites
- Health Centre Feasibility Study: site location investigation in progress
- Community engagement plans include public open house and online survey
- Penticton Indian Band engagement opportunities being explored
- 2021 Capital Budget for the project is $200,000
Regular Council - Evening
Council will consider a development variance permit to allow a reduced rear setback for a new single-detached dwelling at 2520 Landry Crescent, and will discuss a regulatory framework for short-term rentals, including a work plan and engagement strategy. The agenda also includes adoption of previous minutes and routine updates.
- Development Variance Permit DVP21-023 for 2520 Landry Crescent: vary rear setback from 6.0 m to 3.75 m
- Short-term rentals regulatory approach discussion and work plan
- Adoption of August 9, 2021 Regular Council minutes
- Development Services monthly update
- Correspondence items including AccessBC contraception campaign and Summerland Arts Council building naming
Regular Council - Afternoon
Summerland Council is meeting to consider directing staff to develop a water emergency response policy, receive an update on the Code of Ethics for employees, and discuss amendments to Council Procedure Bylaw in line with BC's ReStart Plan for in-person meetings. The agenda also includes adopting an amendment to the Southern Interior Bylaw Notice Dispute Adjudication Registry Agreement and hearing delegations about the Fall Fair and Festival of Lights.
- Water Emergency Response Policy Report - directing staff to develop a policy for water restrictions during emergencies
- Code of Ethics for Employees of the District of Summerland - informing Council of the code and its creation process
- BC ReStart Plan - update on re-opening in-person Council meetings and amendments to Council Procedure Bylaw No. 2018-35
- Southern Interior Bylaw Notice Dispute Adjudication Registry Agreement Bylaw Amendment (2021 Agreement) Bylaw No. 2021-032 - adoption to update participating municipalities
- Delegations: Summerland Fall Fair (September 25, 2021) and 2021 Festival of Lights
Development Process Improvement Advisory Committee
The Development Process Improvement Advisory Committee is meeting to discuss a proposed RDOS bylaw that would set maximum floor areas for secondary suites and accessory dwellings, and to review a customer service survey for development services. They will also adopt minutes and the agenda, and review their work plan.
- RDOS Amendment Bylaw No. 2932 would cap secondary suite/accessory dwelling floor area at 125 m2, with larger parcels allowed more units up to 500 m2 total.
- Development Services Customer Service Survey to be reviewed.
- UBCM Development Approvals Software Grant update.
- Agri-Tourism Accommodation (adopted July 12, 2021) for information.
- Secondary Homes in the ALR news release for information.
Regular Council - Evening
Summerland Council is meeting to decide on several development-related items, including two development variance permits, a development permit for a 12-unit townhouse, and two zoning amendments. The agenda also includes a motion to rezone water from WZ3 to WZ1, along with routine adoption of minutes and public comment periods.
- Development Variance Permit for a new single-detached dwelling at 8215 Giants Head Road
- Development Variance Permit for an existing building and addition at 14318 Prairie Valley Road
- Development Permit for a 12-unit townhouse development at 10519 and 10701 Elliott Street
- Zoning amendment for two front-back duplex buildings (4 units) at 8108 Purves Road
- Rezoning from RSD1 to RMD at 10518 Jubilee Road West
Regular Council - Afternoon
Summerland Council will review financial results, procurement, dog park concept designs, and an Eco-Village feasibility study. They will also consider a Building Bylaw/Step Code project charter, appoint a Corporate Officer, and amend the Southern Interior Bylaw Notice Dispute Adjudication Registry Agreement.
- Financial results as of June 30, 2021
- Quarterly Procurement Report (2021 Q2) for awards ≥$250,000
- Dog park concept designs at Dale Meadows Sports Complex
- Eco-Village feasibility at 13500 Prairie Valley Road/2591 Morrow Avenue
- Building Bylaw and Step Code project charter and engagement plan
Downtown Neighbourhood Plan Task Force
The Downtown Neighbourhood Plan Task Force is meeting to adopt minutes, hear a presentation on the Trail of the Okanagans, receive an update on request for proposals results, and discuss a letter to Council recommending postponing the Memorial Park playground upgrade until the consultant's design phase is complete.
- Trail of the Okanagans presentation
- Request for Proposals results update
- Letter to Council recommending postponing Memorial Park playground upgrade
- Adoption of May 19, 2021 meeting minutes
Special Council
Summerland's Special Council meeting on July 19, 2021, will consider adopting three bylaws to allow agri-tourism accommodation (farm stays and campgrounds) as an accessory use on agricultural land, along with related business license and fee changes. Council will also consider adopting a fees and charges amendment for development services and mobile beach vending, an advisory planning commission amendment, and receive an update on electric vehicle charging station usage. The meeting will close to the public for negotiations on a proposed municipal service.
- Adoption of Zoning Bylaw Amendment No. 2021-020 to allow agri-tourism accommodation in all agricultural zones, with rules like max 4 bedrooms, 3 campground stalls, and 10-day stay limit
- Adoption of Business License Bylaw Amendment No. 2021-028 requiring agreements, insurance, and neighbor notification for agri-tourism operators
- Adoption of Fees and Charges Amendment No. 2021-030 setting $100 license fee for campgrounds and $100 + $50 per bedroom over 2 for buildings
- Adoption of Fees and Charges Amendment No. 2021-025 updating development services fees, including new charges for property info requests and increased rezoning fees
- Adoption of Advisory Planning Commission Amendment Bylaw No. 2021-029 regarding members and appointments
Development Process Improvement Advisory Committee
The Development Process Improvement Advisory Committee is holding a routine electronic meeting to adopt its agenda and previous meeting minutes, review action items, and discuss any new business. The agenda contains no substantive items for decision or discussion beyond standard procedural matters.
- Adoption of the meeting agenda
- Adoption of previous meeting minutes
- Review/update of action items
Community Climate Action Advisory Committee
The Summerland Community Climate Action Advisory Committee is meeting to discuss waste reduction and recycling programs, review drafts for an energy efficiency ambassador program, and plan the launch of EV charging stations. The agenda includes adopting previous minutes and reviewing the 2021-22 work plan.
- Waste Reduction & Recycling Overview with Candace Pilling
- Draft letter and slides for Energy Ambassadors program
- EV Charging Stations Launch planning
- 2021-22 Work Plan and article writing schedule
- Energy Strategy Report for information
Regular Council - Afternoon
Summerland Council is reviewing proposed amendments to Development Services fees and charges, including new fees for land title searches and property information requests, and increases to rezoning fees. Council will also consider a budget amendment to reallocate funds from the Museum Roof replacement to the Arts and Cultural Centre project, plus changes to the Advisory Planning Commission membership rules. The meeting includes adoption of prior minutes and a quarterly strategic priorities update.
- Fees and Charges Amendment Bylaw No. 2021-025: new $20 land title search fee, $25 property information request fee, increased rezoning fees
- Budget amendment to re-allocate funding from Museum Roof replacement to Arts and Cultural Centre project, with additional funds from Land Sale Reserve
- Advisory Planning Commission Bylaw No. 94-002 amendment to allow flexible member numbers and appointment terms
- Adoption of June 28, 2021 Committee of the Whole and Regular Council minutes
- Quarterly Update on Strategic Priorities (Q2 2021)
Committee of the Whole
The Summerland Committee of the Whole is meeting to hear a presentation by Anona Kampe of the Penticton Indian Band on the Creation Story, specifically the Story of the Four Food Chiefs. The agenda contains only this presentation item and standard procedural matters (call to order, approval of agenda, adjournment). No decisions or other business are listed.
- Presentation by Anona Kampe of the Penticton Indian Band: The Creation Story - The Story of the Four Food Chiefs
Public Hearing
The District of Summerland is holding a public hearing to consider two zoning bylaw amendments. The first would allow agri-tourism accommodation, such as temporary campgrounds and farm stays, as an accessory use on all agricultural land. The second would permit an additional dwelling at 11510 Blair Street for the landowners' immediate relatives. Council will hear public comments before deciding on the bylaws.
- Zoning Bylaw Amendment No. 2021-20: Allow agri-tourism accommodation (e.g., campgrounds, farm cabins) in all agricultural zones, with limits like 3 campsites, 5% parcel coverage, and seasonal use.
- Zoning Bylaw Amendment No. 2021-022: Site-specific change at 11510 Blair Street to allow an extra dwelling for immediate relatives.
- Proposed business license fee for agri-tourism accommodation (Bylaw No. 2021-028) to enforce compliance.
- Public hearing procedures: speakers limited to 5 minutes, must state name and address; written submissions accepted.
Regular Council - Evening
Council will consider third reading of a zoning bylaw amendment to allow agri-tourism accommodation as an accessory use in all agricultural zones, along with related business license and fees bylaws. They will also consider a site-specific zoning amendment for an additional dwelling at 11510 Blair Street, a development variance permit for 16423 Kean Street, and a temporary use permit for a sales centre at 2920-3240 Landry Crescent. The meeting includes adoption of minutes and a resolution from a closed session regarding an arts and cultural centre lease.
- Third reading of Zoning Bylaw Amendment No. 2021-020 to allow Agri-Tourism Accommodation in all Agricultural zones
- First, second, and third reading of Business License Bylaw Amendment No. 2021-028 and Fees and Charges Bylaw Amendment No. 2021-030 for agri-tourism operations
- Third reading of Zoning Bylaw Amendment No. 2021-022 for 11510 Blair Street to allow an additional dwelling for landowners' immediate relatives
- Development Variance Permit application for 16423 Kean Street for a residential addition and renovation
- Temporary Use Permit application for a sales centre at 2920-3240 Landry Crescent
Regular Council - Afternoon
Summerland Council is deciding on several business items: authorizing beach vending applications with a $700 seasonal fee, receiving tender results and a capital budget amendment for the Isintok Dam outlet pipe replacement, receiving the 2020 Annual Report, and considering adoption of the Good Neighbour Bylaw. The meeting also includes a delegation from South Okanagan Immigrant and Community Services and an update on BC's ReStart Plan for open meetings.
- Beach vending licenses for Peach Orchard, Rotary, and Powell Beaches with $700 seasonal fee
- Isintok Dam outlet pipe replacement tender results and capital budget amendment
- 2020 Annual Report consideration
- Good Neighbour Bylaw adoption and Bylaw Notice Enforcement amendment
- BC ReStart Plan update on Council meetings and public hearings
Committee of the Whole
The Committee of the Whole is receiving an update from the consulting teams hired to conduct feasibility studies for a new or renovated recreation centre and a primary health centre in Summerland. The meeting is a project start-up where consultants will present their background, approach, and timelines. Council is also asked to receive the staff report for information.
- Contracts awarded: Carscadden Stokes McDonald Architects (recreation centre) and Thinkspace (health centre)
- Recreation centre study considers two sites: existing aquatic centre at 13205 Kelly Avenue and arena property at 8820 Jubilee Road East
- Health centre study will explore a potential 12,500 sq. ft. facility, possibly co-located with recreation centre
- Council authorized reallocating $100,000 from 2024 to 2021 capital budget for the project, bringing 2021 budget to $200,000
- Next project update targeted for August 23
Regular Council - Evening
Summerland Council is meeting to consider three development variance permit applications for properties at 6609 Nixon Road, 7500 Hillborn Street, and 10914 Acland Street, which would vary zoning bylaw requirements to facilitate a subdivision, a detached barn, and a garage addition. The agenda also includes adoption of minutes, a notice of motion regarding allocation of funds from land sale near Landry Crescent for trail improvements, and various correspondence and committee minutes. Public comment is limited to agenda items, with exceptions for statutory items.
- Development Variance Permit DVP21-013 at 6609 Nixon Road to decrease minimum lot depth for RSD2 zone for a pan handle subdivision
- Development Variance Permit DVP21-016 at 7500 Hillborn Street to facilitate construction of a detached barn
- Development Variance Permit DVP21-017 at 10914 Acland Street to allow garage addition into side interior setback
- Notice of Motion regarding future allocation of funds from sale of lands near Landry Crescent for trail improvements
- Adoption of minutes from May 25, 2021 Public Hearing and June 14, 2021 Regular Council Meeting
Advisory Planning Commission
The Summerland Advisory Planning Commission is meeting to consider two development applications. They will review a multi-family development permit for a 12-unit townhome project at 10519 and 10701 Elliot Street, and a temporary use permit for a sales centre at 2920-3240 Landry Crescent. The commission will make recommendations to Council on both items.
- Multi-family development permit DP21-005 for 12 townhomes at 10519 and 10701 Elliot Street
- Temporary use permit TUP21-009 for a sales centre at 2920-3240 Landry Crescent
- Proposed FAR increase from 0.6 to 0.76 would require $9,473.57 payment to District
- Townhome project includes four buildings, each with three units, and shared central driveway
- Sales centre would be a manufactured building on a residential medium density zoned lot
Development Process Improvement Advisory Committee
The Development Process Improvement Advisory Committee will consider adopting its 2021 work plan, a project charter for Building Bylaw review and Step Code implementation, and proposed amendments to Development Services fees and charges. The agenda also includes updates on fees and charges and agri-tourism accommodation from the June 14, 2021 Council meeting. The meeting is largely procedural, with recommendations to adopt minutes and agenda.
- Adoption of April 14, 2021 meeting minutes
- Review of DPIAC 2021 Work Plan
- Project Charter for Building Bylaw Review/Step Code Implementation
- Proposed Fees and Charges Amendment Bylaw No. 2021-025 (Development Services and Mobile Beach Vending Fees)
- Next meeting scheduled for August 18, 2021
Parks and Recreation Advisory Committee
The Parks and Recreation Advisory Committee will meet to start the Recreation Centre Feasibility and Site Fit Study with consultants, review the Downtown and Memorial Park Master Plans, and elect a chair and vice chair. The agenda also includes adopting the March 2, 2021 minutes and orienting new members.
- Recreation Centre Feasibility & Site Fit Study start-up with consultants
- Downtown and Memorial Park Master Plans discussion
- Nomination and election of Committee Chair and Vice Chair
- Adoption of March 2, 2021 minutes
- Committee orientation for new members
Agricultural Advisory Committee
The Agricultural Advisory Committee will hear a presentation on the role of bona fide farming in the ALR, discuss ways to simplify agricultural waste procedures at the landfill, and receive an update on the District's review of agricultural regulations. The agenda also includes adoption of the previous meeting's minutes.
- Presentation by Glen Lucas, BC Fruit Growers' Association, on bona fide farming in the ALR
- Discussion on simplifying agricultural waste procedures at the Summerland Sanitary Landfill
- Staff update on District review of agricultural regulations
- Adoption of May 21, 2021 minutes
Regular Council - Evening
Council will consider several development variance permits and zoning amendments, including variances to convert part of the Summerland Motel into apartments, a fence height increase for a FortisBC substation, and a manufactured home for relatives. It will also adopt a zoning amendment for a 3-lot subdivision at 7418 Kirk Ave and hear a notice of motion on trail funding from land sale proceeds.
- DVP 20-026: Vary setbacks and bike parking at 2107 Tait Street (Summerland Motel) for apartment conversion
- DVP 21-015: Consider denial of variances for off-site improvements at 2107 Tait Street
- DVP 21-010: Reduce setbacks and increase fence height at 5607 & 5811 Giants Head Road for FortisBC Trout Creek Substation
- Z21-006: Allow manufactured home as additional dwelling at 11510 Blair Street
- Adoption of Zoning Bylaw Amendment 2021-019 for 3-lot subdivision at 7418 Kirk Ave
Regular Council - Afternoon
Summerland Council is meeting to consider several business items, including a new 'Good Neighbour Bylaw' that consolidates and expands four existing bylaws, an Energy Strategy Projects report deferred from May 25, and approval of the 2020 Statement of Financial Information. Council will also review proposed amendments to the Fees and Charges Bylaw for Development Services and consider a request to delay the Memorial Park playground upgrade. The meeting includes a delegation from the Trail of the Okanagans Society and public comment periods.
- Consider new 'Good Neighbour Bylaw' consolidating four existing District bylaws
- Receive Energy Strategy Projects report (deferred from May 25, 2021)
- Approve 2020 Statement of Financial Information
- Consider delaying Memorial Park playground upgrade (2021 capital item)
- Review Fees and Charges Bylaw amendments for Development Services
Special Council
This is a special council meeting with a procedural agenda. The council will consider waiving notice of the meeting and then vote to close the meeting to the public to discuss labour relations or other employee relations, as permitted under Section 90(1)(c) of the Community Charter. No other business is listed.
- Resolution to waive notice of the special meeting
- Resolution to close meeting to the public for labour relations discussion
Community Climate Action Advisory Committee
The Community Climate Action Advisory Committee will hear a presentation on low-carbon resilience from Dr. Alison Shaw and receive an update on the Climate Action Revenue Incentive Program (CARIP), including a letter from UBCM and a survey assessment. They will also review draft work plans for 2021-2022, including energy efficiency programs, EV charging stations, and article writing. The committee will adopt the agenda and minutes from the previous meeting.
- Low Carbon Resilience presentation by Dr. Alison Shaw (ICABCCI)
- CARIP update: UBCM letter to Minister Osborne and use/impact assessment
- 2021-2022 Committee Work Plan (DRAFT) including CEERP, EV charging, and article schedule
- Energy Strategy Report for information
- Right to Charge for EVs backgrounder
Advisory Planning Commission
The Advisory Planning Commission will consider three zoning matters: a site-specific text amendment to allow a manufactured home for immediate family at 11510 Blair Street, a rezoning of 10518 Jubilee Road West from single-detached to medium-density residential, and a proposed bylaw amendment to allow agri-tourism accommodation in all agricultural zones. The commission will make recommendations to Council on each item.
- Site-specific text amendment at 11510 Blair Street to allow a manufactured home for landowner's immediate family, with a restrictive covenant requiring removal when no longer needed
- Rezoning 10518 Jubilee Road West from Residential Single Detached (RSD1) to Residential Medium Density (RMD) to align with OCP and support density near downtown
- Proposed zoning bylaw amendment to allow 'Agri-Tourism Accommodation' as an accessory use in all agricultural zones, following Chamber of Commerce recommendation
Public Hearing
The District of Summerland Council is holding a public hearing to receive feedback on Bylaw No. 2021-019, which would rezone 7418 Kirk Avenue from Residential Estate Lot (RSD3) to Residential Medium Lot (RSD1) to enable a future 3-lot subdivision. The property is currently 1,752 m² with a single-detached home. Staff recommend the rezoning, citing alignment with the Official Community Plan and recent nearby subdivisions. Public comments include support and concerns about lot size and density.
- Rezone 7418 Kirk Avenue from RSD3 to RSD1 to allow 3-lot subdivision
- Bylaw No. 2021-019 to amend Zoning Bylaw 2000-450
- Property size: 1,752 m²; RSD1 requires minimum 460 m² per lot
- Fire Department notes property outside 10-minute response zone; new hydrant suggested at Thornber and Kirk
- Advisory Planning Commission supports rezoning but suggests considering RSD2 zone
Regular Council - Evening
Council will consider third reading of a zoning bylaw amendment to allow a 3-lot subdivision at 7418 Kirk Avenue, and will also consider adoption of two bylaws: a zoning amendment for 1514 and 1704 Wharf Street and a road closure bylaw for District land. Two development variance permits are on the agenda, along with the April 2021 Development Services report. The meeting includes public comment periods and adoption of prior minutes.
- Third reading of Zoning Bylaw Amendment (7418 Kirk Avenue) No. 2021-019 for a 3-lot subdivision
- Adoption of Zoning Bylaw Amendment (1514 and 1704 Wharf Street) No. 2021-010
- Adoption of Road Closure and Removal of Highway Dedication Bylaw No. 2021-018
- Development Variance Permit for new home with pool at 10808 Walters Road
- Development Variance Permit for over-height retaining walls at 13432 Hermiston Drive
Regular Council - Afternoon
Summerland Council is meeting to decide on several business items, including entering into the 2021-2022 BC Transit Annual Operating Agreement, confirming the 2022 Permissive Tax Exemption process, and giving first three readings to a Recreation/Community Services Fees and Charges amendment bylaw. Council will also review the South Okanagan Similkameen Regional Child Care Action Plan, an update on the Cultural Plan, and feasibility studies for a Health Centre and Recreation Centre. The meeting includes a delegation from BC Transit about Route 30 expansion and public comment periods.
- 2021-2022 BC Transit Annual Operating Agreement authorization
- 2022 Permissive Tax Exemption process confirmation
- Fees and Charges Amendment (Recreation/Community Services) Bylaw No. 2021-027 - first, second, third reading
- South Okanagan Similkameen Regional Child Care Action Plan review
- Health Centre Feasibility Study (RFP-2021-15) and Recreation Centre Feasibility & Site Fit Study (RFP-2021-16) - direction on Financial Plan amendment
Agricultural Advisory Committee
The Agricultural Advisory Committee will continue discussing a zoning bylaw amendment to allow agri-tourism accommodation (e.g., campgrounds, farm stays) as an accessory use in all agricultural zones, following a Chamber of Commerce request. They will also consider a site-specific text amendment for an additional manufactured home at 11510 Blair Street for the landowner's immediate family. The committee will adopt the agenda and minutes from the previous meeting.
- Z21-008: Discussion on allowing agri-tourism accommodation in all agricultural zones, with proposed limits (3 campground stalls, 5% parcel coverage, 3-night max stay)
- Z21-006: Site-specific text amendment for 11510 Blair Street to allow an additional manufactured home for immediate family, with a restrictive covenant
- Adoption of April 16, 2021 minutes
- Next meeting scheduled for June 18, 2021
Downtown Neighbourhood Plan Task Force
The Downtown Neighbourhood Plan Task Force is meeting to discuss parks and recreation elements to include in the Downtown Neighbourhood Action Plan, with guests from the Parks and Recreation Advisory Committee. They will also receive an update on the Request for Proposals procurement process. The agenda includes adoption of previous minutes and routine procedural items.
- Discussion with Parks & Recreation Advisory Committee on parks and recreation elements for the Downtown Plan
- Update on Request for Proposals procurement for the Downtown Neighbourhood Action Plan
- Adoption of April 21, 2021 meeting minutes
Committee of the Whole
The Summerland Committee of the Whole is meeting to discuss several items, including Nsyilxcen (Okanagan language) signage, infrastructure for bordering reserve areas, a recreation and primary health care project, and a solar plus battery storage project with an eco-village concept. These are discussion items only, with no decisions or votes listed on the agenda.
- Discussion of Nsyilxcen (Okanagan language) signage, e.g., Giants Head Mountain
- Infrastructure/utilities for reserve areas bordering Summerland (e.g., Faulder)
- Recreation & Primary Health Care Project
- Solar+Battery Storage Project & Eco-Village Concept
Community Climate Action Advisory Committee
The Community Climate Action Advisory Committee is meeting to adopt minutes and agenda, receive an orientation presentation, review the Community Energy & Emissions Reduction Plan (CEERP), and discuss its terms of reference. The committee will also appoint a recording secretary and vice-chairperson, and review a draft 2021-2022 work plan and meeting schedule. This is largely a procedural and planning meeting focused on committee operations and climate action priorities.
- Review of Community Energy & Emissions Reduction Plan (February 2020 report)
- Review of Terms of Reference
- Appointment of Recording Secretary and Vice-Chairperson
- Draft 2021-2022 Committee Work Plan and meeting schedule
- Adoption of March 11, 2020 meeting minutes
Regular Council - Evening
Council will decide on several development items, including third reading of a zoning bylaw amendment for 1514 and 1704 Wharf Street to allow future subdivision, and will consider non-support of an OCP and zoning amendment for 13316 Prairie Valley Road for a bare land strata subdivision. They will also review a proposed road closure bylaw and a draft scope for a Downtown Neighbourhood Action Plan.
- Third reading of Zoning Bylaw Amendment (1514 and 1704 Wharf Street) Bylaw No. 2021-010, rezoning from RSD3 to RSD1
- Consider non-support of OCP Amendment (13316 Prairie Valley Road) Bylaw No. 2021-15 and Zoning Bylaw Amendment Bylaw No. 2021-016 for bare land strata subdivision
- Road Closure and Removal of Highway Dedication Bylaw No. 2021-018 for subdivision, consolidation, and sale of District land
- Review draft Scope of Services for Downtown Neighbourhood Action Plan before RFP posting
- Public comment period (15 minutes max, 2 minutes per speaker)
Committee of the Whole
The Committee of the Whole is receiving an update on planning for the Solar and Battery Storage Project and a potential eco-village development on District-owned land at 13500 Prairie Valley Road, 12591 Morrow Street, and Denike Street. Staff will present three preliminary development concepts with cost estimates and ask Council for direction on defining an eco-village, selecting a concept, and engaging stakeholders. No formal decisions are being made at this meeting; it is an information and discussion item.
- Three preliminary eco-village concepts with estimated costs from $2.739 million to $4.247 million
- Concept 1: 49 single-family lots, $56,000 per lot; Concept 2: 37 lots, $96,000 per lot; Concept 3: 64 lots plus one multi-family, $65,000 per lot
- Environmental survey underway by Columbia Environmental; Associated Engineering supporting engineering elements
- ATCO assisting with RFP for design/build of the Solar and Battery Storage Project
- No formal public consultation has occurred to date
Public Hearing
The District of Summerland is holding a public hearing to receive feedback on Zoning Bylaw Amendment No. 2021-010, which would rezone 1514 and 1704 Wharf Street from Residential Estate Lot (RSD3) to Residential Medium Lot (RSD1) to facilitate future subdivision. Council will consider the bylaw for third reading and adoption after the hearing.
- Rezone 1514 & 1704 Wharf Street from RSD3 to RSD1
- Bylaw No. 2021-010 to amend Zoning Bylaw 2000-450
- Public hearing under Section 465 of the Local Government Act
- Staff recommendation: first and second reading already given; proceed to public hearing
Regular Council - Afternoon
Summerland Council is meeting to discuss several business items, including a quarterly update on strategic priorities, a temporary road closure for the Summerland Sunday Market, proposed parks and recreation fees, and potential decorative wrapping for electric vehicle charging stations. They will also consider participating in FortisBC's Custom Efficiency Program to explore energy savings. The meeting includes public comment periods and a closed session for personnel, labour, and land matters.
- Temporary road closure of Main Street from Kelly Avenue to Victoria Road for the Summerland Sunday Market
- Review of proposed Parks and Recreation fees and charges
- Direction on decorative wrap for Electric Vehicle Charging Stations
- Consideration of FortisBC Custom Efficiency Program participation
- Quarterly update on strategic priorities (continuation from April 26)
Regular Council - Evening
Council will consider a Development Variance Permit to allow a detached garage at 6315 Victoria Road S with a reduced side setback from 4.0 m to 1.9 m. The agenda also includes a rezoning application for a 3-lot subdivision at 7418 Kirk Avenue, a withdrawn road closure bylaw, and a grant application for new development services software. Several advisory committee appointments from a closed session will be ratified.
- Development Variance Permit DVP21-008 for 6315 Victoria Road S to reduce side setback to 1.9 m for a detached garage
- Zoning Bylaw Amendment Z21-005 to rezone 7418 Kirk Avenue for a 3-lot subdivision
- Item 9.3 withdrawn by staff: Road Closure and Removal of Highway Dedication Bylaw
- Grant application to UBCM for Development Services software procurement
- Appointments to Community Climate Action, Parks and Recreation, and Agricultural Advisory Committees
Regular Council - Afternoon
This is the agenda for the April 26, 2021 Regular Council (Afternoon) meeting in Summerland, BC. Council will consider adopting the 2021 tax rates bylaw, approving the 2020 audited financial statements, and supporting a funding application to the UBCM Community Emergency Preparedness Fund for Emergency Operations Centres & Training. The meeting also includes a delegation from BC Bike Race and public comment periods.
- 2021 Tax Rates Bylaw - adoption of the 2021 tax rates
- 2020 audited financial statements for the District of Summerland
- Support for RDOS funding application to UBCM Community Emergency Preparedness Fund - Emergency Operations Centres & Training
- Delegation from BC Bike Race (Dean Payne and Jeff Stromgren)
- Public comment opportunities (items 6 and 9)
Downtown Neighbourhood Plan Task Force
The Downtown Neighbourhood Plan Task Force is meeting to adopt previous minutes, review District-owned property in the downtown, debrief on a presentation about Kelowna's downtown revitalization, and discuss the draft Request for Proposals (RFP) for consulting services to develop the Downtown Neighbourhood Action Plan. The RFP outlines a $100,000 budget and an 18-month timeline to create an implementable plan with three key focus areas: land use intensification, infrastructure renewal, and public gathering spaces.
- Adoption of March 24, 2021 meeting minutes
- Review of District-owned property map in downtown
- Debrief on Ron Mattiussi's presentation on Downtown Kelowna case study
- Discussion of RFP scope for Downtown Neighbourhood Action Plan (budget $100,000)
- Next meeting date to be set
Agricultural Advisory Committee
The Agricultural Advisory Committee will consider a staff recommendation to initiate a zoning bylaw amendment that would allow 'Agri-Tourism Accommodation' as an accessory use in all agricultural zones, following a request from the Summerland Chamber of Commerce. The committee will also receive a presentation on land use planning and complaints. The agenda includes adoption of the previous meeting's minutes.
- Proposed zoning bylaw amendment to add 'Agri-Tourism Accommodation' as an accessory use in A1 and A2 agricultural zones
- Chamber of Commerce proposal: limit stays to self-contained RVs, 3-night max, 3 units per night, farms over 3-5 acres, $50-100 fee
- Staff-proposed criteria: minimum 2.0 ha parcel, max 3 campground stalls, 5% parcel coverage, May-September only
- Presentation by Christina Forbes, Regional Agrologist, on land use planning and complaints
- Adoption of March 19, 2021 minutes
Development Process Improvement Advisory Committee
The Development Process Improvement Advisory Committee will meet electronically to discuss requirements for Shaw and Telus shallow utilities at subdivisions, an update on the Subdivision and Development Servicing Bylaw review, and a potential grant application for development services software. They will also receive information on the 2021 Regional Housing Needs Assessment and the adopted Driveway Access Amendment Bylaw. The agenda includes routine adoption of minutes and agenda, and setting the next meeting date.
- Discussion on requiring Shaw and Telus shallow utilities at subdivisions
- Update on Subdivision and Development Servicing Bylaw review
- Development Services Software – UBCM Local Development Approvals Grant Program (up to $500,000)
- 2021 Regional Housing Needs Assessment received by Council March 22, 2021
- Driveway Access Amendment Bylaw No. 2021-004 adopted by Council March 22, 2021
Regular Council - Evening
Council will consider adopting OCP and zoning bylaw amendments to allow a multi-family affordable housing development at 8709 Jubilee Road East, following a public hearing. The meeting also includes public comment opportunities on two development variance permits and a zoning amendment for subdivision. Several items are procedural, including adoption of minutes and correspondence.
- Adoption of OCP and Zoning Bylaw Amendments for 8709 Jubilee Road East (Z21-002) to facilitate 60-unit affordable housing
- Development Variance Permit for 18555 Matsu Drive (DVP21-005) to reduce setbacks for farm vehicle storage
- Development Variance Permit for 11719, 11715, 11711 Grant Ave (DVP21-007) to build 3 homes
- Zoning Bylaw Amendment for 1514 and 1704 Wharf Street (Z21-004) to allow subdivision
- Adoption of minutes from March 22, 2021 Public Hearing and Regular Council meeting
Parcel Tax Roll Review Panel
The Parcel Tax Roll Review Panel is meeting to examine and potentially confirm the 2021 sewer and water parcel tax additions for various local service areas. The agenda includes appointing a chair and reviewing complaints. The panel will vote on a resolution to confirm the tax rolls.
- Review of 2021 Sewer Parcel Tax Additions totaling $9,600.00
- Review of 2021 Water Parcel Tax Additions totaling $15,390.00
- Properties on Sanborn St, Lakeshore Dr, and others subject to $200 sewer tax
- Properties on Sanborn St, Lakeshore Dr, and others subject to $285 water tax
- Resolution to confirm Parcel Tax Rolls for various Local Service Areas
Regular Council - Afternoon
Council will decide whether to replace the watermain on Canyon View Road or realign it away from the Perpetual Slide area, based on a staff recommendation for replacement. They will also consider a grant application for renovations to the former SADI building for transitional housing, review feasibility study scopes for recreation and health centres, and consider bylaw amendments related to bylaw dispute adjudication and payment penalties.
- Canyon View Road watermain: Option 1 replacement (~1,000 m HDPE) vs Option 2 realignment (~1,400 m) away from Perpetual Slide
- UBCM Strengthening Communities Services Grant application for SADI building (9117 Prairie Valley Road) renovations for transitional housing
- Recreation Centre Feasibility & Site Fit Study and Community Health Centre Feasibility Study draft Scope of Work review
- Bylaw No. 2021-013 (Southern Interior Bylaw Notice Dispute Adjudication Registry Agreement) and Bylaw No. 2021-014 (Updated Payment Penalties) adoption
- Compost promotion update at landfill
Advisory Planning Commission
The Summerland Advisory Planning Commission is reviewing three development applications. Staff recommend denying a proposal to rezone 13316 Prairie Valley Road for a 10-lot subdivision, while supporting a duplex development at 8108 Purves Road and a three-lot subdivision at 7418 Kirk Avenue. The commission will vote on recommendations to forward to Council.
- 13316 Prairie Valley Road: OCP amendment and rezoning to allow 10-lot bare land strata subdivision; staff recommend denial
- 8108 Purves Road: OCP amendment and site-specific zoning text amendment to allow two front-to-back duplex units (4 units total)
- 7418 Kirk Avenue: Rezoning from Residential Estate Lot (RSD3) to Residential Medium Lot (RSD1) to allow 3-lot subdivision
- Staff cite steep slopes and lack of sewer as reasons to deny Prairie Valley Road application
- Purves Road proposal includes reduced minimum lot area (640m²) and width (11.8m) for duplex housing
Downtown Neighbourhood Plan Task Force
The Downtown Neighbourhood Plan Task Force is meeting to adopt prior minutes, welcome a new Chamber of Commerce member, and hear a presentation from former Kelowna CAO Ron Mattiussi on downtown revitalization as a case study. The agenda is largely procedural, with the main substantive item being the presentation and discussion of Kelowna's approach to inform Summerland's downtown planning.
- Adoption of February 24, 2021 meeting minutes
- New member Roch Fortin from Summerland Chamber of Commerce
- Presentation by Ron Mattiussi on Downtown Kelowna case study
- Discussion of public gathering spaces, including Memorial Park and potential civic plaza locations
- Review of land use intensification, parking, and infrastructure renewal for downtown
Public Hearing
Council is holding a public hearing to consider amending the Official Community Plan and zoning bylaws for 8709 Jubilee Road East. The proposed changes would allow a 5-storey, 60-unit affordable housing building with a mix of market, rent-geared-to-income, and low-income units. Public comments are limited to five minutes per speaker.
- OCP designation change from Low Density Residential (Intensification) to High Density Residential
- Zoning change from Residential Pocket Neighbourhood (RPN) to Residential High Density (RHD)
- Proposed 60-unit apartment building with 13 one-bedroom, 37 two-bedroom, and 10 three-bedroom units
- Rent mix: 30% market, 50% rent geared to income, 20% low income
- Future applications for variances (parking, height) and a Multi-family Development Permit
Regular Council - Evening
This is the agenda for the March 22, 2021 Regular Council evening meeting. Council will consider third reading of OCP and zoning amendments to allow a multi-family affordable housing development at 8709 Jubilee Road East, and will also review a referral for a non-medical cannabis retail store at 13219 Victoria Road North. The agenda includes adoption of minutes, a development services report, and various correspondence items. The meeting is largely procedural, with no major budget or contract decisions listed.
- Third reading of OCP Amendment Bylaw 2021-005 and Zoning Bylaw Amendment 2021-006 for 8709 Jubilee Road East (affordable housing)
- Referral for non-medical cannabis retail store at 13219 Victoria Road North (LCRB(c)20-001)
- Adoption of minutes from March 8, 2021 Public Hearing and Regular Council meeting
- Development Services Monthly Report for February 2021
- Correspondence on invasive mussels, pathways funding, tourism worker support, and other topics
Regular Council - Afternoon
Summerland Council will receive the joint Regional District of Okanagan Similkameen 2021 Housing Needs Assessment, as required by the Local Government Act. The meeting also includes updates on the RCMP, snowpack, and a dam structural analysis, plus several bylaw adoptions.
- Receive 2021 Regional Housing Needs Assessment
- Authorize Southern Interior Bylaw Notice Dispute Adjudication agreement
- Appoint Parcel Tax Roll Review Panel members
- Budget amendment for Thirsk Dam structural analysis
- Adopt Driveway Access Amendment Bylaw No. 2021-004
Agricultural Advisory Committee
The Agricultural Advisory Committee will consider staff recommendations to deny amendments to the Official Community Plan and Zoning Bylaw for a property at 13316 Prairie Valley Road, which would have allowed a bare land strata subdivision of up to 10 residential lots. The committee will also discuss simplifying agricultural waste procedures at the landfill and adopt the agenda and minutes from the previous meeting.
- Recommendation to deny OCP amendment changing land use from Agricultural to Low Density Residential (Intensification) for 13316 Prairie Valley Road
- Recommendation to deny rezoning from Agricultural Small Acreage Zone (A1) to Residential Single Detached Intensive Zone (RSD1(i)) for 13316 Prairie Valley Road
- Discussion on simplifying agricultural waste procedures at the landfill, with suggestions due by April 2, 2021
- Adoption of December 18, 2020 meeting minutes
Public Hearing
The District of Summerland is holding a public hearing to consider amending the Official Community Plan and Zoning Bylaw for 9800 Turner Street. The proposed changes would allow a 4-storey, 17-unit multi-family development as the final phase of the La Vista strata development. Council will hear public comments before deciding on the bylaw amendments.
- OCP designation change from Medium Density Residential to High Density Residential
- Rezoning from Residential Strata Housing (RSH) to Residential High Density (RHD)
- Proposed 4-storey, 17-unit building with 12 apartments and 5 townhouses
- 21-stall resident parkade and 5 visitor parking spaces
- Public hearing held electronically due to COVID-19
Regular Council - Evening
Council will consider third reading of bylaws to amend the Official Community Plan and Zoning Bylaw for 9800 Turner Street, changing land use designations to allow a 4-storey, 17-unit multi-family building. The agenda also includes a development variance permit for 21801 Garnet Valley Road and routine items like minutes adoption and correspondence.
- Third reading of OCP Amendment Bylaw 2020-013 and Zoning Bylaw Amendment 2020-014 for 9800 Turner Street (multi-family development)
- Development Variance Permit application for 21801 Garnet Valley Road (DVP 21-004) to bring existing building into conformance
- Adoption of February 22, 2021 Regular Council minutes
- Correspondence items including letters on puppy mills, vaccine distribution, and human trafficking awareness
Regular Council - Afternoon
Summerland Council meets to review BDO Canada LLP's 2020 audit planning report before audit field work begins, and to work through a series of business items including a food hub update, rural recovery funding, bylaw enforcement and driveway access bylaw changes, a regional fire mutual aid agreement, and a corporate energy and emissions plan. Council will also receive information on a water request from Savanna Ridge Cherries Inc. and updates on Eneas Creek flood mitigation and related grant applications. The meeting ends with a public comment period and a resolution to close the meeting to the public to discuss land matters.
- 2020 Financial Audit Planning Report from BDO Canada LLP presented before audit field work begins
- Okanagan Food Hub update and possible support for additional funding applications in spring/summer 2021
- Rural Recovery Advisor funding: possible support for a Summerland Chamber of Commerce grant for a Business Recovery Advisor
- Driveway Access Bylaw No. 92-047 amendment with two text additions for transparency and public safety
- Fire Protection Mutual Aid Agreement letting RDOS fire departments, including Summerland, call on one another in a large-scale emergency
Parks and Recreation Advisory Committee
The Parks and Recreation Advisory Committee meets to hear a review of Parks & Recreation fees and charges, which have not been updated since 2012. Staff present market comparisons showing Summerland's pool admissions about 30% below regional rates, and outline Council principles and directions for modest, phased increases. The committee also receives an introduction to new CAO Graham Statt, a Director's Report, and information on the committee's end-of-term reapplication process. No fee changes are decided at this meeting; recommendations will go to Council in April/May 2021.
- Fees & charges review: pool admissions ~30% below region, ~46% below provincial; proposed ~12% pool increase held for 3 years
- Proposed ~6% fitness/health club and ~8% public skating increases, held for 3 years
- Proposed new charges for commercial/private park bookings, weddings, and film productions
- Free local youth sports fields and community park bookings for non-profits proposed to remain
- Introduction to Graham Statt, District of Summerland Chief Administrative Officer
Advisory Planning Commission
The Advisory Planning Commission meets to consider two rezoning applications. At 8108 Purves Road, staff recommend supporting an Official Community Plan amendment and site-specific zoning change to allow two front-to-back duplexes (four units) on one lot. At 1514 Wharf Street, staff recommend rezoning from Residential Estate Lot (RSD3) to Residential Medium Lot (RSD1) to allow a two-lot subdivision. The meeting also includes adoption of the agenda and the February 12, 2021 minutes.
- 8108 Purves Road: OCP change from Low Density Residential to Low Density Residential Intensification, plus site-specific RDH zoning amendment reducing minimum lot area to 640m² and lot width to 11.8m for duplex housing
- 8108 Purves Road proposal would create two front-to-back duplex buildings with four units total at 28 units per hectare
- 1514 Wharf Street: rezoning from RSD3 to RSD1 to permit a two-lot subdivision
- Adoption of February 12, 2021 APC minutes
- Next meeting scheduled for March 26, 2021
Special Council
Summerland Council is holding a special electronic meeting to consider final adoption of two bylaws: the Fees and Charges Amendment (Solid Waste) Bylaw No. 2021-007 and the Financial Plan (2021-2025) Bylaw No. 2021-001. The solid waste bylaw sets landfill tipping fees and would take effect March 1, 2021. The financial plan bylaw covers the District's five-year budget. Both items are for adoption decisions, following earlier readings.
- Adoption of Fees and Charges Amendment (Solid Waste) Bylaw No. 2021-007, setting landfill tipping fees effective March 1, 2021
- Adoption of Financial Plan (2021-2025) Bylaw No. 2021-001
- Solid waste fees include $115.50/tonne for refuse over 100kg and $210 up to 500kg for mixed demolition waste
- Landfill charges include $125 to open during closed hours plus staff time at $60-$85/hr
- Penalties for unauthorized prohibited waste disposal set at $500/tonne with $300 minimum
Regular Council - Afternoon
Summerland's Regular (Afternoon) Council meets February 22, 2021 to review a proposed Primary Health Care Centre business case, receive a Corporate Energy & Emissions Management Plan, and consider first three readings of the 2021-2025 Financial Plan Bylaw and a Solid Waste fees amendment bylaw. Council will also appoint Bylaw Enforcement Officers and may close the meeting to discuss land matters and preliminary service negotiations.
- 2021-2025 Financial Plan Bylaw No. 2021-001 for first, second, and third readings
- Fees and Charges Amendment (Solid Waste) Bylaw No. 2021-007 for first, second, and third readings
- Summerland Community Recreation & Health Centre Needs Assessment and proposed Primary Health Care Centre business case
- Corporate Energy & Emissions Management Plan received for information, adoption expected at a later meeting
- Proposed closed session under Community Charter sections 90(1)(e) and (k) on land acquisition/disposition and preliminary municipal service negotiations
Regular Council - Evening
Summerland Council is holding its regular evening meeting on February 22, 2021, with the main business being five development reports. These include three development variance permits (13614 Kenyon Road, 9567 Robson Crescent, 6108 Solly Road) and two OCP/zoning amendment applications (9800 Turner Street for a multi-family development, and 8709 Jubilee Road for a 60-unit affordable housing project). Council will also receive the January 2021 Development Services monthly report, consider a notice of motion from Councillor Barkwill on a solar and storage Q&A page, and receive correspondence and committee minutes.
- Development Variance Permit DVP21-001 at 13614 Kenyon Road: reduce rear setback from 7.5m to 4.9m for a new modular home
- Development Variance Permit DVP21-002 at 9567 Robson Crescent: bring an existing building into conformance and allow an addition
- Development Variance Permit DVP21-003 at 6108 Solly Road: allow an over-height retaining wall to replace a failing retaining wall
- OCP and zoning amendment Z20-007 at 9800 Turner Street: facilitate a multi-family development
- OCP and zoning amendment Z21-002 at 8709 Jubilee Road: facilitate a 60-unit affordable housing project
Development Process Improvement Advisory Committee
The Development Process Improvement Advisory Committee meets to hear a presentation on development services process timeline targets and discuss a 2021 draft work plan covering Step Code and Building Bylaw implementation, plus an affordable housing DCC waiver. The committee will also adopt minutes from its September 9, 2020 meeting and receive updates on bylaws and OCP amendments already adopted by Council. This is an advisory committee, so items are discussed and recommended rather than decided.
- Presentation by Brad Dollevoet, Director of Development Services, on development services process timeline targets
- 2021 Draft Work Plan covering Step Code and Building Bylaw implementation
- Affordable Housing DCC Waiver discussion
- Development Application Procedures Bylaw No. 2020-026 adopted by Council November 9, 2020, delegating permit authority to the Development Officer
- Zoning Bylaw administrative and land use amendments adopted by Council December 14, 2020
Advisory Planning Commission
The Advisory Planning Commission will consider an application to change the Official Community Plan land use designation and rezone 8709 Jubilee Road East to allow a five-storey, 60-unit affordable housing building. The applicant, Turning Points Collaborative, proposes a mix of market-rate, rent-geared-to-income, and low-income units. The commission will also adopt minutes from its January 22, 2021 meeting. A parking variance and development permit would be required later if the land-use changes are approved.
- OCP amendment for 8709 Jubilee Road East from Low Density Residential (intensification) to High Density Residential
- Rezoning from Residential Pocket Neighbourhood (RPN) to Residential High Density (RHD)
- Proposed 60-unit affordable housing building with 13 one-bedroom, 37 two-bedroom, and 10 three-bedroom units
- Rent mix: 30% market rate, 50% rent geared to income, 20% low income
- Future parking variance would reduce required spaces from 96 to 53
Regular Council - Afternoon
Summerland's Regular Council meets February 8, 2021 to receive reports and give direction on several projects. Council will confirm the scope of a feasibility study for a new aquatic and recreation facility and provide direction on the Phase 1 Arts and Cultural Centre renovation budget. It will also consider procurement policy amendments, receive updates on the Perpetual Slide borehole monitoring and deferred 2020 capital projects, and hear a delegation on the regional district and hospital budgets.
- Confirm scope of the Summerland Community Recreation & Health Centre Feasibility Study (aquatics/recreation)
- Provide direction on the Phase 1 Arts and Cultural Centre Renovation Project budget after January 25, 2021 RFP pricing
- Consider amendments to Policy No. 200.6 – Procurement Policy
- Receive Perpetual Slide borehole investigation and monitoring results
- Delegation on Regional District of Okanagan Similkameen 2021 Budget and 2021 Hospital Budget
Regular Council - Evening
Summerland Council meets February 8, 2021 to consider three development applications: a recommendation of non-support for an Official Community Plan and zoning amendment at 12811 Lakeshore Drive (Summerland Waterfront Resort), a development variance permit for a new single-family dwelling at 10312 Dale Meadows Place, and a non-farm use application to rebuild and expand the Trout Creek Substation onto 5811 Giant's Head Road. Council will also adopt minutes from three January meetings and receive correspondence including CleanBC support letters from the Town of Oliver and RDOS. Public comment opportunities are scheduled under items 8 and 15.
- Recommendation of non-support for OCP and zoning amendment for seven units at 12811 Lakeshore Drive (Summerland Waterfront Resort) to allow residential use
- Development Variance Permit DVP20-037 for a new single-family dwelling at 10312 Dale Meadows Place
- Non-farm use application ALR20-004 to rebuild the Trout Creek Substation at 5607 Giants Head Road and expand onto 5811 Giants Head Road
- Adoption of minutes from January 11 Public Hearing, January 11 Regular Council, and January 25 Regular Council meetings
- Correspondence: CleanBC support letters from Town of Oliver and RDOS, organic waste removal collection concern, and February 4 RDOS report from Councillor Trainer
Downtown Neighbourhood Plan Task Force
The Downtown Neighbourhood Plan Task Force meets electronically to review feedback from its December 16, 2020 meeting, discuss project themes, and review a draft scope of work. The December minutes show members generated 68 ideas on downtown topics including infrastructure, density, tourism, and housing. No decisions or votes are scheduled; the draft scope of work is listed as an attachment to follow.
- Review of collated feedback organized into themes from the December 16, 2020 meeting
- Discussion of project themes for the Downtown Neighbourhood Plan
- Review of a draft scope of work (document attachment to follow)
- Adoption of December 16, 2020 meeting minutes
- Next meeting date left blank in the agenda
Regular Council - Afternoon
Summerland Council will receive the final Summerland Community Recreation & Health Centre Needs Assessment report and a presentation from consultants. The report recommends a core facility with an aquatic centre and fitness centre, and lists secondary options like an 8-lane pool, childcare, gymnasium, and a health care centre. Council is not deciding on the project at this meeting; staff recommend returning to a future meeting for direction on scope and next steps. Council will also hear a delegation about the Eneas Lakes dam and consider a BC Transit operating agreement, an organic waste grant application, and a Council Chamber audio-visual upgrade.
- Receive Summerland Community Recreation & Health Centre Needs Assessment final report; core program includes 6-lane pool, leisure pool, fitness centre
- Delegation: Bearfoot Acres Inc./Savanna Ridge Cherries Inc. on Eneas Lakes Dam/Reservoir future
- Authorize 2020–2021 Amended Annual BC Transit Operating Agreement
- Consider CleanBC Organic Infrastructure and Collection Program grant application, with District share from Land Sale Reserve Fund
- Quarterly Procurement Report for 2020 Q4 covering awards of $250,000 or greater
Regular Council - Evening
Summerland Council is considering two development variance permits and a zoning text amendment. The first would let the Tim Hortons at 7710 Prairie Valley Road add a second electronic changeable-copy sign and change messages every 8-10 seconds instead of once per minute. The second would vary minimum lot depth for a subdivision in the Trout Creek neighbourhood, and a bylaw amendment would allow fruit stands in agricultural zones.
- Development Variance Permit DVP20-038 for 7710 Prairie Valley Road (Tim Hortons): allow 2 electronic changeable-copy signs instead of 1, and message changes every 8-10 seconds instead of once per minute
- Development Variance Permit DVP20-039 for 5815 Highway 97, Phase 3 Treffry Place: vary minimum lot depth for two parcels to register a subdivision in Trout Creek
- Zoning Bylaw 2000-450 text amendment (Z20-014): adopt Bylaw No. 2020-028 to permit 'Fruit Stand' as an accessory use in A1 and A2 agricultural zones
- Public comment opportunities at items 8 and 15, with speakers required to register in advance
- Correspondence items include COVID relief for 2022 Canada Summer Games softball, Order of BC nominations, and a letter on anticoagulant rodenticides
Advisory Planning Commission
The Advisory Planning Commission meets January 22, 2021 to consider a staff recommendation that Council support changing the Official Community Plan land use designation and rezoning 9800 Turner Street to allow a 4-storey, 17-unit multi-family building. The proposal would shift the property from Medium Density Residential to High Density Residential and from RSH to RHD zoning as the final phase of the La Vista development. The agenda also includes routine adoption of the agenda and the December 17, 2020 minutes.
- OCP amendment for 9800 Turner Street from Medium Density Residential to High Density Residential
- Rezoning 9800 Turner Street from Residential Strata Housing (RSH) to Residential High Density (RHD)
- Proposed 4-storey, 17-unit building: 12 apartment units and 5 townhouses, 815-1270 sq ft
- 21-stall parking garage plus dedicated townhouse parking; 26 parking spaces and 40 bicycle spaces proposed
- Adoption of December 17, 2020 APC minutes
Committee of the Whole
The Committee of the Whole is meeting January 20, 2021 to review and approve the proposed 2021-2025 general capital budget. The draft plan lists roughly $34.5 million in projects across 2021-2025, covering IT, recreation facilities, parks, buildings, vehicles, fire services, and emergency flood repairs. Funding would draw on reserves, grants, borrowing, development cost charges, and gas tax revenue. The agenda is otherwise procedural.
- Proposed 2021-2025 general capital plan totals about $34.5 million in projects
- 2021 projects total about $10.47 million, including $4.1 million borrowing for Giant's Head Road Upgrade construction
- Parks projects include $1.23 million for Giants Head Trail Upgrades Phases 3 & 4 and $280,000 for Rotary Beach & Peach Orchard Beach washroom upgrades
- Emergency response items include $785,000 for Eneas Creek Improvements and $485,000 for Lakeshore Drive flood repairs
- Vehicle replacement plan totals about $2.84 million in 2021, funded mainly from the Equipment Replacement Reserve
Committee of the Whole
Summerland's Committee of the Whole meets January 19, 2021 to review 2021 Grant-in-Aid requests and receive a presentation on debt financing. Staff report that requests total $77,140 against a proposed $55,000 Grant-in-Aid budget, with some applicants recommended for funding from the COVID-19 Safe Restart Grant instead. Council direction is required on which applicants receive funding; the debt presentation covers the District's $13,380,794 in outstanding debt and borrowing limits.
- 2021 Grant-in-Aid requests total $77,140 against a proposed $55,000 budget; staff recommend supporting the remaining $37,390 after adjustments
- Staff recommend allocating $14,500 to the Summerland Food Bank and Resource Centre and $10,000 to RECOPE from the COVID-19 Safe Restart Grant
- Staff recommend declining $15,000 for the Summerland Museum and Archives Society (already in the 2021 capital budget) and $250 for the Summerland Art Club (not a registered non-profit)
- Other recommended awards include $8,500 for the Summerland Fall Fair Society, $8,000 for Friends of the Summerland Ornamental Gardens, and $7,100 for the Ryga Festival Society
- Debt financing presentation: $13,380,794 outstanding debt at Dec 31, 2020, with $1,989,778 in required annual debt servicing
Committee of the Whole
Summerland's Committee of the Whole meets to review the proposed 2021 General Fund Operational Budget and give staff direction on a preliminary property tax increase and landfill fee adjustments. The tax rate increase percentage and monthly cart fee are left blank for council to decide. Staff also propose presenting the budget at a February 10, 2021 public open house, and outline how the District's $2,724,000 COVID-19 Safe Restart Grant could be allocated.
- Proposed landfill fee changes: $117,000 increase in sludge tipping fees charged to the sewer utility, $65/tonne for white wood, $25/tonne for green waste
- Property tax rate increase left blank (___%) for council direction; budgeted non-market change revenue of about $132,500
- Proposed 2021 budget shows total revenue of $16,740,566 and expenditures of $16,740,566, with a $149,041 surplus transfer to balance
- District received a one-time $2,724,000 COVID-19 Safe Restart Grant; staff recommend allocating about $892,000 to 2020 costs and $544,500 to 2021, leaving $1.28 million unallocated
- Proposed curbside collection fee increase of $4.10 per month effective March 1, 2021; budget to be presented at a February 10, 2021 public open house
Regular Council - Evening
Summerland Council is holding its regular evening meeting on January 11, 2021, where it will consider third reading and adoption of a site-specific zoning amendment at 19223 Lakeshore Drive North, and third reading of a zoning text amendment for fruit stands. Council will also receive a year-end 2020 development services report, correspondence, and committee minutes, and hold two public comment periods. Most other agenda items are routine procedural matters.
- Zoning Bylaw Amendment (19223 Lakeshore Drive North) Bylaw No. 2020-029 — third reading and adoption for site-specific provisions at 19223 Lakeshore Drive North
- Zoning Bylaw Amendment (Fruit Stand) Bylaw No. 2020-028 — third reading of a text amendment to Zoning Bylaw 2000-450
- Year-End 2020 Development Services Report received for information
- Correspondence from City of Rossland, SIGLA, Okanagan Basin Water Board, and RDOS received for information
- Downtown Neighbourhood Plan Task Force minutes from November 25, 2020 received for information
Public Hearing
Summerland Council holds a public hearing on Bylaw No. 2020-029, a site-specific zoning amendment for 19223 Lakeshore Drive North. The bylaw would allow three principal dwellings on the property and reduce maximum lot coverage from 40% to 30%, floor area ratio from 0.45 to 0.35, and the interior side setback from 1.5 m to 1.15 m. The three existing dwellings were built without permits, and the owners are seeking to bring them into compliance. Council debate and any readings follow at the Regular Council Meeting after the hearing.
- Public hearing on Bylaw No. 2020-029 for 19223 Lakeshore Drive North (Z20-012)
- Would permit 3 principal dwellings; reduce lot coverage 40% to 30%, FAR 0.45 to 0.35, interior side setback 1.5 m to 1.15 m
- Carriage houses and secondary suites would not be permitted where 3 principal dwellings exist
- Advisory Planning Commission vote split 3-3 on November 27; no resolution passed
- Written submissions received by 12pm January 11, 2021 added to the agenda package
Regular Council - Afternoon
Summerland's Regular Council meets January 11, 2021 to receive a Solar+Storage project update and direct staff to apply for federal COVID-19 Resilience Infrastructure Stream funding for the Lakeshore Drive Repairs & Erosion Control project. Council will also hear a delegation on seniors affordable housing and adopt minutes from four 2020 meetings. The meeting ends with a resolution to close to the public under Community Charter Section 90(1)(g) for litigation or potential litigation.
- Staff directed to apply to the Investing in Canada Infrastructure Program – COVID-19 Resilience Infrastructure Stream for the Lakeshore Drive Repairs & Erosion Control project
- Solar+Storage Project progress update received for information from the Sustainability / Alternative Energy Coordinator
- Delegation: Liberty Contract Management presenting on a Seniors Affordable Housing Development (Scott Zukiwsky and Brian Lee)
- Adoption of minutes from January 14 and 16, 2020 Committee of the Whole, December 14, 2020 Regular (Afternoon), and December 18, 2020 Special Meeting
- Meeting to be closed to the public under Section 90(1)(g) of the Community Charter to consider litigation or potential litigation affecting the municipality
Committee of the Whole
Summerland's Committee of the Whole will receive a staff report about a Ministry of Environment inspection of the Summerland Sanitary Landfill on August 20, 2020, which led to a warning letter and an administrative penalty referral. The report describes composting and effluent permit non-compliance, corrective work underway, and outstanding items including final cover for the original landfill area. Staff recommend the report simply be received for information; no decision on the landfill itself is being made at this meeting.
- Ministry inspection of the Summerland Sanitary Landfill on Aug 20, 2020 found composting operations out of compliance (leachate management, odour plan, impermeable surface, operating/closure plan)
- Effluent Permit non-compliance referred for an Administrative Penalty; penalties range from $10,000 to $75,000 per offence
- Potential prosecution if non-compliance continues: fines up to $1,000,000
- Final cover for the original landfill area budgeted for 2024 at an estimated $2,160,000 for design and construction, plus $74,500-$150,000 annually for post-closure monitoring
- District requested a hearing before the Statutory Decision Maker and time until December 31, 2021 to complete compliance work