Torbay public meetings in 2024
24 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Administration and Human Resources
The Administration and Human Resources Committee discussed routine staffing and administrative matters. They confirmed the hiring of a temporary water and sewer technician, finalized the CAO's goals for 2025, and reviewed plans to automate payroll and leave approvals by April 2025. The committee also noted an update to the town's Occupational Health and Safety Program.
- Hired Dwayne Hayward as Water & Sewer Technician for a 12-week replacement position
- Finalized CAO Goals and Objectives for calendar year 2025
- Plan to automate bi-weekly payroll and leave approval process by April 1, 2025
- Reviewed and revised Occupational Health & Safety Program
Regular Public Council
This is the agenda for Torbay's regular public council meeting on December 9, 2024. Council will consider minutes from previous meetings, receive reports from several committees (including Planning, Corporate Services, and Infrastructure), and discuss the 2025 municipal budget. No proclamations or presentations are scheduled, and there is no correspondence to review.
- Town of Torbay 2025 Municipal Budget (Corporate Services Committee report)
- Planning and Land Use Development Committee minutes and reports (Dec 4, 2024)
- Administration and Human Resources Committee minutes (Dec 3, 2024)
- Infrastructure and Public Works Committee update (Dec 4, 2024)
- Torbay Volunteer Fire Department minutes (Nov 18, 2024)
🗳️ How they voted (12 roll-call votes)
Administration and Human Resources
The Administration and Human Resources Committee discussed recruitment for a temporary Water & Sewer Technician, the upcoming Municipal Group Benefits transition, payroll automation, and the CAO's goals. No formal decisions were made; items are in progress with updates to follow.
- Water & Sewer Technician 12-week replacement position: two external candidates interviewed, skills assessment pending
- Municipal Group Benefits transition effective January 1, 2025, with employee briefings completed
- Bi-weekly payroll and leave approval automation targeted for April 1, 2025
- CAO Goals & Objectives for November 2024–November 2025 being finalized
Regular Public Council
This is a regular public council meeting where council will adopt the agenda and previous minutes, then receive reports from seven standing committees. Most agenda items are procedural, including adoption of committee minutes and reports. No major decisions or public hearings are listed on the agenda itself.
- Adoption of minutes from Nov 12 public council meeting
- Reports from Planning and Land Use Development, Administration and Human Resources, Corporate Services, and other committees
- No proclamations or presentations scheduled
- Next meeting set for Dec 9, 2024
Administration and Human Resources
The Administration and Human Resources Committee discussed recruitment, the CAO's goals, payroll automation, and a motion to approve a new employee benefits contract with Cal Legrow effective January 1, 2025. The motion requires council approval. The committee also reviewed a 12-week replacement position for a Water & Sewer Technician and ongoing projects.
- Motion to approve transition to Cal Legrow for employee benefits effective Jan 1, 2025
- Posted 12-week replacement Water & Sewer Technician position
- CAO Goals & Objectives for Nov 2024-Nov 2025 to be finalized by Nov 30, 2024
- Bi-weekly payroll automation project targeted for full automation by April 1, 2025
Regular Public Council
This is the agenda for Torbay's regular public council meeting on November 12, 2024. Council will consider reports from its committees, including planning decisions on a proposed 16-lot subdivision in Logy Bay-Middle Cove-Outer Cove, a Crown land acquisition near Jones Pond, and approval of invoices over $5,000. The meeting also includes routine items like adopting minutes, proclamations, and liaison updates.
- Support for LBMCOC amendments for a 16-lot subdivision south of Jones Pond (access via Middle Cove Road)
- Conditional approval of Crown Land Referral CL2024-004 for ~7.614 hectares near Torquay Place and Jones Pond
- Approval of invoices totaling $266,943.52, including $76,806.83 for Grand Concourse trail work and $21,459.00 for SCBA cylinders
- Proclamation of National Child Day on November 20, 2024
- Adoption of minutes from October 28, 2024, and committee meetings
🗳️ How they voted (8 roll-call votes)
Infrastructure and Public Works Committee
The Infrastructure and Public Works Committee discussed updates on multiple capital projects, including the North Pond water treatment plant, which is moving to the RFP stage after reviewing proposals. The committee also reviewed progress on trails, safety lights, culvert replacements, and storm water mitigation, with some projects facing delays or property owner concerns.
- North Pond Water Treatment Plant: Phase 1 ($950,000), Phase 2 ($3,000,000), Phase 3 ($3,535,560) funded partly by Green Infrastructure; moving to RFP
- Safety lights for fire department and crosswalk awarded to Black and McDonald; APS grant submitted
- Salt/Sand Storage Shed awarded to Pennecon Grand Bank Warehouse Inc.; completion early-mid November
- Storm water mitigation: property owners in Bridge Road area not in favor; work skipped for now
- Traffic calming requests for Evenings Path, Pineridge, Whitty's Lane, Dunphy's Lane, Indian Meal Line, Forest Landing, Bridge Road, Motion Lane, Quigley's Lane
Administration and Human Resources
The Administration and Human Resources Committee discussed recent hires, including a Capital Asset Mapping Technologist and seven seasonal heavy equipment operators for snow clearing. They also reviewed ongoing work on the CAO's goals, payroll automation, and a benefits plan review. No formal decisions were made at this meeting.
- Patrick Butt hired as Capital Asset Mapping Technologist, starting Nov 21, 2024
- Seven seasonal heavy equipment operators hired for 2024-25 snow clearing, starting Dec 5, 2024
- CAO goals and objectives for Nov 2024-Nov 2025 being finalized by Nov 30, 2024
- Bi-weekly payroll automation planned, target completion by April 1, 2025
- Municipal benefits plan under review for cost-effectiveness
Economic Development, Tourism, History and Culture Committee
The Economic Development, Tourism, History and Culture Committee reviewed budget items, discussed a strategic planning session, and explored regional economic development opportunities. They also discussed the Torbay Harbour Authority mural preservation, marketing materials, and received updates on History House operations, including a motion to adopt the Torbay Folklore & Oral History Survey Project Charter.
- Budget review and input for Economic Development and Tourism
- Regional transportation feasibility study and regional tourism strategy discussed
- Torbay Harbour Authority mural preservation plan (cut, moved, tarped, reassembled)
- Motion to adopt Torbay Folklore & Oral History Survey Project Charter
- History House reported 781 visitors in October
Regular Public Council
This is the agenda for Torbay's regular public council meeting on October 28, 2024. Council will adopt the agenda and previous minutes, hear proclamations and a resident's question, and receive reports from the mayor and committees. Key business includes approving invoices over $5,000, reviewing planning and land use reports, and receiving updates from various committees. The meeting is largely procedural, with decisions expected on financial approvals and committee recommendations.
- Proclamations: Hope Air Day (Nov 5), Canada Down Syndrome Week (Oct 20-26), World Town Planning Day (Nov 8)
- Question from Lonnie White, resident of 35 Forest River Road
- Approval of invoices over $5,000 (amounts not listed in agenda)
- Planning and Land Use Development Committee minutes and reports
- Corporate Services: accounts payable, budget vs actual, cheque register, payroll reports
🗳️ How they voted (12 roll-call votes)
Corporate Services
The Corporate Services Committee reviewed routine financial reports including payroll, accounts payable, and cheques. The committee also discussed property tax adjustments and a software upgrade for future council discussion, and recommended motions on a tax error correction, software purchase, promotional items, and soccer field repairs.
- Payroll for 54 employees: $119,776.01
- 97 invoices processed: $310,081.34
- Motion to correct tax error on Roll ID #167417: $80,847.52, with $7,634.07 written off
- Motion to approve TownSuite software upgrade: $22,500
- Motion to reallocate $15,870 for sod replacement at U3C soccer field
Administration and Human Resources
The Administration and Human Resources Committee discussed recruitment for a Capital Asset Mapping Technologist and seasonal heavy equipment operators, with offers expected soon. They are also finalizing the CAO's goals for the next year, transitioning to automated bi-weekly payroll, and reviewing the municipal employee benefits plan. No formal decisions were made; updates will follow.
- Capital Asset Mapping Technologist interviews completed; offer expected before Nov 1, 2024
- Seasonal Heavy Equipment Operators for 2024-25 snow clearing; first-round interviews done
- CAO Goals & Objectives for Oct 2024-Oct 2025 to be finalized by Nov 15, 2024
- Council approved transition to automated bi-weekly payroll in the New Year
- Municipal Employee Benefits Plan review underway with alternate options considered
Regular Public Council
This is the agenda for Torbay's regular public council meeting on October 15, 2024. Council will consider a resident's letter about a swimming pool for the Killick Coast area, receive committee reports, and handle routine business. The agenda is largely procedural, with no major decisions listed beyond adopting minutes and receiving reports.
- Letter from resident re: swimming pool for Killick Coast area
- Adoption of minutes from October 1, 2024 meeting
- Reports from seven standing committees (Planning, Administration, Corporate Services, Economic Development, Infrastructure, Recreation)
- Liaison updates (Atlantic Mayors Congress, RNC, Torbay Volunteer Fire Department, etc.)
- Next meeting scheduled for October 28, 2024
Administration and Human Resources
The Administration and Human Resources Committee discussed recruitment for two positions, a proposed compensation model for non-union staff, an emergency exercise, and a benefits plan review. A motion to adopt the new step scale compensation model will be put to council. The meeting was largely procedural, with updates on ongoing processes.
- Motion to adopt Non-Unionized Step Scale Compensation Model effective October 15, 2024
- Interviews for Capital Asset Mapping Technologist scheduled for week of October 21-25
- Interviews for Seasonal Heavy Equipment Operators scheduled for week of October 14-18
- Tabletop emergency exercise on October 24, 2024, with Fire & Emergency Services NL
- Municipal Employee Benefits Plan review underway
Regular Public Council
This is the agenda for the October 1, 2024 Regular Public Council meeting. Council will adopt minutes, receive proclamations and a cheque presentation, and consider reports from committees including planning, corporate services, and infrastructure. Notable items include a motion to appoint a Fire Chief and various planning applications.
- Motion to appoint Fire Chief (Torbay Volunteer Fire Department)
- Proclamations: Fire Prevention Week, National Breastfeeding Week, Cadet Week, National Seniors Day
- Cheque presentation to Kids Eat Smart
- Planning and Land Use Development Committee reports and motions
- Corporate Services Committee reports and motions
🗳️ How they voted (3 roll-call votes)
Special Public Council
Torbay council is holding a special meeting to consider adopting the Ultimate Recipient Canada Community-Building Fund Administrative Agreement 2024-2034, which governs the transfer of federal infrastructure funds from the province to the town. The agenda includes a motion on the agreement, following a report from the Infrastructure and Public Works Committee. No other substantive items are listed.
- Motion to approve the Ultimate Recipient Canada Community-Building Fund Agreement 2024-2034
- Agreement with province for federal infrastructure funding (Canada Community-Building Fund)
- Funds allocated per Schedule H, paid in two installments per year
- Requires annual audited expenditure, outcomes, asset management, and housing reports
- Agreement review scheduled for March 31, 2027
Administration and Human Resources
The Administration and Human Resources committee discussed recruitment for several town positions, including a capital asset mapping technologist, museum educator, recreation program staff, and seasonal heavy equipment operators. They also reviewed next steps for a non-unionized step scale compensation model, an emergency response tabletop exercise, and a benefits plan review. The meeting was informational, with no formal decisions made.
- Hannah Cooper appointed Museum Educator at Torbay History House & Museum
- Nine internal applicants hired for Recreation Program Staff positions
- Hiring process underway for Seasonal Heavy Equipment Operators for 2024-25 snow clearing (season starts Dec 6, 2024)
- Step scale compensation model for non-unionized staff to be presented to council for adoption
- Emergency response tabletop exercise scheduled for Oct 24, 2024
Regular Public Council
The Torbay Town Council is meeting to adopt minutes, receive proclamations and presentations, and consider reports from its committees, including a revised Respectful Workplace Policy and Harassment Prevention Plan, planning and development matters, and other committee updates. The agenda is largely procedural, with most substantive items coming from committee recommendations.
- Revised Respectful Workplace Policy and Harassment Prevention Plan
- Planning and Land Use Development Committee report (11 Sep 2024)
- Infrastructure and Public Works Committee report (11 Sep 2024)
- Recreation and Community Services Committee report (12 Sep 2024)
- Proclamations: Childhood Cancer Awareness Month, Wrongful Conviction Day
Corporate Services
The Corporate Services Committee reviewed payroll reports totaling about $450,000 for three pay periods, accounts payable of $88,570.47, and invoices over $5,000 recommended for approval. They discussed a fire department budget reallocation for a regional fire service study, with the fire chief to provide more information. The committee recommended rejecting a donation request to waive the Pat Dawe Softball Field fee for a Sandra Schmirler Scholar fundraiser, citing the policy favoring local groups.
- Payroll: $154,497.56 (74 employees, Aug 1-14), $153,001.67 (75 employees, Aug 15-28), $142,583.79 (72 employees, Aug 29-Sep 11)
- Accounts payable: 43 invoices totaling $88,570.47 for Sep 5-11, 2024
- Invoices over $5,000 recommended for approval (e.g., H&M Paving $43,987.50 for patch paving)
- Fire Department budget reallocation request for regional fire service study discussed; more info requested
- Donation request for Pat Dawe Softball Field fee waiver ($560 plus tax) recommended for rejection
Special Public Council
Torbay's Special Public Council meeting on September 9, 2024, will consider a motion to support the draft Housing Action Plan for submission to CMHC under Phase 2 of the Housing Accelerator Funding program. The plan outlines goals for housing diversity, densification, and barrier removal over three years. The meeting also includes approval of accounts payable invoices over $5,000 and routine committee reports.
- Motion to support draft Housing Action Plan for CMHC Housing Accelerator Funding (HAF-2) submission
- Housing Action Plan initiatives: modular housing, denser forms, infill, coach/lane housing, municipal plan review
- Accounts payable transaction journal from 08-06-2024 to 09-04-2024, including invoices over $5,000 for council approval
- Curb and sidewalk repairs on Reddy Drive ($4,600)
- Splash pad maintenance ($2,397.75)
Regular Public Council
This is the agenda for Torbay's regular public council meeting on August 12, 2024. Council will adopt minutes, receive a presentation from the Torbay Green Team, and consider reports and motions from several committees, including planning, administration, corporate services, infrastructure, and recreation. The agenda includes routine items like minutes adoption and liaison updates, with substantive decisions expected from committee reports.
- Presentation by Torbay Green Team and SAM/DUC/CCNL partners
- Planning and Land Use Development Committee report (Aug 7, 2024) with motions
- Administration and Human Resources Committee report (Aug 6, 2024) with motion
- Corporate Services Committee report (Aug 6, 2024) with motions
- Infrastructure and Public Works Committee report (Aug 8, 2024) with motions
Administration and Human Resources
The Administration and Human Resources Committee discussed recruitment for a Capital Asset Mapping Technologist, amendments to the Respectful Workplace Policy, and a motion to support Councillor Trina Appleby's FCM committee application. The committee also noted upcoming reviews of the updated Strategic Plan and Emergency Response Plan. No formal decisions were made; items will proceed to council for review.
- Capital Asset Mapping Technologist position posted externally, closing August 23, 2024
- Respectful Workplace Policy & Harassment Prevention Plan amendments to incorporate Municipal Code of Conduct
- Motion to support Councillor Trina Appleby for FCM Non-Board Committee, with travel costs covered per policy
- Updated Strategic Plan 2023-2025 to be presented at August 19, 2024 Committee of the Whole
- Revised Emergency Response Plan presented; tabletop exercise scheduled for fall
Special Public Council
At this special public meeting, Torbay council will consider a motion to award the solid waste and recycling collection tender to the Eastern Regional Service Board (ERSB) for a 28-month period, from August 6, 2024 to April 30, 2027. The cost is $200 per household per year, including tipping fees and HST, with a possible marginal increase in 2025. The motion would rescind and replace a previous motion (RES-52-2024).
- Motion to award Solid Waste and Recycling Collection Tender to ERSB for 28 months (Aug 6, 2024 – Apr 30, 2027)
- Cost: $200 per household per year, including tipping fees and HST
- Possible marginal increase in 2025 due to market pressure and inflation
- Rescinds and replaces Motion # RES-52-2024
Regular Public Council
The Torbay Regular Public Council meeting on July 16, 2024, will consider reports and motions from several committees, including a waste management contract motion from Infrastructure and Public Works. The agenda includes a presentation on the East Coast Trail fundraiser, correspondence about an Urban Municipalities Committee meeting, and updates from various council committees. Most items are routine procedural matters, with no major standalone decisions listed beyond the committee motions.
- Infrastructure and Public Works: Waste Management Contract Motion B
- Administration and Human Resources: Revised Municipal Councillor Code of Conduct (July 2024)
- Presentation: Tim Warren - East Coast Trail Fundraiser
- Correspondence: Urban Municipalities Committee Meeting August 23-24, 2024
- Next meeting scheduled for August 12, 2024