Smooth Rock Falls public meetings in 2021

Regular Council

Council will receive reports on COVID-19 updates, nuisance bears, and external board minutes. They will also consider a by-law on marriage licensing and discuss potential sites for Smooth Truck Fest 2022 accommodation. The meeting includes a closed session for land, labour, and legal matters.

• Nuisance Bears Report 2021: Council to acknowledge receipt, thank Mr. Dusseault, and direct administration to issue an RFP in Q1 2022 for trapping services
• COVID-19 update: New provincial rules requiring proof of vaccination for youth 12-17 in organized sports, and QR code vaccine certificates from Jan 4, 2022
• By-Law: Marriage Licensing and Solemnization Services
• Smooth Truck Fest 2022 – Potential Sites to Host Accommodation
• Closed session items: land acquisition/disposition, labour relations, and a management agreement

Special Council

This special council meeting focuses on the 2022 business plan and second draft budget presentation. Council will discuss the capital plan and other operating expenses, with changes from the first draft highlighted. The recommendation is to accept the draft for discussion and provide direction for the third draft.

• Arena mechanical upgrades: $245,000 revised approach with 90% NOHFC funding
• Near North Industrial Park: $3.2M project with 90% funding approved
• Senior housing 8-unit construction: $4.1M revised estimate
• Main Street/Dupont/Kelly Road resurfacing: $7.5M project with ICIP funding
• Fire Hall expansion: $280,354 with funding from COVID programs and gas tax

Police Services Board

The Smooth Rock Falls Police Services Board is meeting to receive information on OPP billing, correspondence about Inspector Dan Foy's upcoming retirement, and a quarterly statistics report. The agenda also includes discussion of speeding snowmobiles. The meeting is largely informational, with no major decisions listed.

• Presentation on OPP billing model and 2022 annual billing statement
• Email from Inspector Dan Foy about his retirement from OPP to become Timmins Police Chief
• Email from OPP MPB regarding $361.04 detachment revenue credit for July-September 2021
• Quarterly statistics report: 59 calls for service, violent crime up 10.5% year-to-date, property crime down 39.3%
• Discussion item on speeding snowmobiles

Regular Council

Smooth Rock Falls Council is meeting to consider routine reports and a grant agreement. They will vote on By-Law #2021-31 for the FCM Municipal Asset Management Program grant, receive the Fire Chief's report for August to November 2021, and discuss several operational items including the arena canteen and marketing results. The agenda also includes a closed session for land acquisition, legal advice, and confidential financial matters.

• By-Law #2021-31: FCM Municipal Asset Management Program (MAMP) Grant Agreement-17019
• Fire Chief Report for August to November 2021
• Request for recognition of Reg Lamy
• Arena Canteen Operation
• Smooth Rock Falls Marketing Results 2021

Special Council

This special council meeting focuses on the presentation of the 2022 business plan and first draft budget. Council will discuss the draft and provide direction to administration for preparing a second draft. The meeting also includes a closed session to discuss confidential commercial or labour relations information as permitted by the Municipal Act.

• 2022 Business Plan and Budget - 1st Draft Presentation
• Closed session under section 239 (2) (i) of the Municipal Act 2001

Regular Council

Council will hear from an OPP representative about the 2022 Municipal Policing Annual Billing Statement, which estimates a total cost of $291,035 for the year. This is a decrease from the 2021 budgeted amount of $304,920. The agenda also includes routine items such as adoption of minutes, a report on the library board, and a request for support from a neighboring municipality regarding property assessments.

• 2022 OPP Municipal Policing Annual Billing Statement: $291,035 total, down from $304,920 in 2021
• Delegation from Sgt. Kelly Withrow on the OPP billing statement
• Request for support from Municipality of Mattice Val Cote regarding Property Assessments
• MTO 2022-23 Connecting Links Program report
• Letter from Lion's Club regarding vandalism

Regular Council

This is the agenda for the November 1, 2021 regular council meeting of the Town of Smooth Rock Falls. The agenda includes routine items like adoption of minutes and a land acknowledgement, plus reports on the 2022 budget timeline, a Junction Road construction update, and results from a GreenFirst community recruitment event. Council will also consider resolutions on immigration week and enter closed session for matters related to land and litigation.

Planning Board

The Smooth Rock Falls Planning Board is meeting to approve the agenda, review minutes from a previous meeting, and discuss the 2020 audited financial statements and a funding agreement for the unorganized portion of the planning area.

Police Services Board

This agenda contains only procedural boilerplate and website navigation text, with no listed agenda items, reports, or decisions. The meeting appears to be scheduled but no substantive business is documented.

Special Council

Council is considering By-Law 2021-31 to declare 11 lots in the Near North Industrial Centre surplus and authorize a Request for Proposals (RFP) for their sale. The by-law also authorizes a Community Improvement Program offering incentives, including a 90% purchase price rebate, to successful proponents. The meeting includes a closed session for training purposes.

• By-Law 2021-31 declaring Near North Industrial Centre lots surplus
• Authorization of RFP for sale of 11 industrial lots
• 90% purchase price rebate for successful RFP proponents
• Community Improvement Plan incentives (e.g., tax increment grants, permit fee reductions)
• Closed session for member education/training per Municipal Act

Regular Council

The Town of Smooth Rock Falls Regular Council meeting on October 4, 2021, will consider routine items including adoption of minutes, a planning board update, and a by-law for an Enabling Accessibility Funding Agreement. The agenda is largely procedural, with no major policy decisions or public hearings listed.

• By-Law #2021- Enabling Accessibility Funding Agreement
• Planning Board update: appoint new member to replace Michel Arseneault
• Planning Board meeting scheduled for October 18, 2021
• COVID-19 report update
• Fall Clean Up 2021 report

Special Council

This special council meeting includes presentations from J.L. Richards on enhanced planning services and sustainable use of vacant land, a quarterly operating financial report, Junction Road tender results, and a senior housing project update. Council will also consider a resolution recognizing September 30 as the National Day for Truth and Reconciliation and a by-law amendment for a memorandum of understanding with Arctic Riders. A closed session is scheduled for personal matters, land acquisition/disposition, and labour relations.

• J.L. Richards presentations on enhanced planning services and sustainable use of vacant land
• 2021 Quarterly Operating Financial Report to August 31, 2021
• Junction Road resurfacing tender results
• Draft resolution for municipal recognition of September 30 as National Day for Truth and Reconciliation
• By-Law #2021-30 to amend By-Law #2021-02 for MOU with Arctic Riders

Regular Council

Smooth Rock Falls Council is meeting to adopt minutes, receive reports, and consider several resolutions and by-laws. Key items include a COVID-19 update, a business licensing by-law, a FedNor intern funding amendment, and a by-law for ICIP COVID-19 Resilience Infrastructure funding. The agenda also includes a closed session for personal, land, litigation, and labour matters.

• Award of road resurfacing and watermain construction tender to C. Villeneuve Construction Co. Ltd. for $5,273,351.21 (from Aug 11 minutes)
• By-Law #2021-29: Investing in Canada Infrastructure Program (ICIP) COVID-19 Resilience Infrastructure stream – Local Government Intake
• FedNor Intern Funding Agreement Amendment (Resolution 11.1)
• Business Licensing and Hawkers & Peddlers By-Law (Item 9.5)
• Green Stream Funding Application Fall 2021 (Item 9.4)

Special Council

Council is deciding whether to award a tender for watermain installation at the Smooth Rock Falls Industrial Park (Phase 1) to C. Villeneuve Construction Co. Ltd. for $440,395.00, the lowest of two bids received. The recommendation follows a virtual tender opening on August 13, 2021, and a 'Best Value for Money' evaluation.

• Tender award recommendation: C. Villeneuve Construction Co. Ltd., $440,395.00
• Second bidder: Gerry's Enterprises, $694,381.15
• Project: Smooth Rock Falls Industrial Park – Watermain Installation - Phase 1
• Low tender is below engineer's estimated budget of $447,000 plus HST

Regular Council

Smooth Rock Falls council will review a Porcupine Health Unit request to reconsider rental fees for COVID-19 vaccination clinics held at the Reg Lamy Cultural Centre. The town billed $65,400 for 109 days of arena floor rental, plus cleaning and admin fees. Council will also consider a report recommending the spring clean-up program return in 2022, and receive updates on COVID-19 and community pride day.

• PHU requests review of $65,400 arena rental fee for vaccination clinics (April 11–July 28, 2021)
• By-Law 2021-27: agreement with Town of Cochrane for street sweeper rental
• By-Law 2021-28: FedNor Waterfront Master Plan Agreement
• Spring Clean Up report recommends program return in 2022; estimated cost $37,970.40
• Report on history of Françoise Landry Community Pride Day

Special Council

This is a special council meeting held via Zoom. The main substantive item is a closed session to discuss potential litigation and labour relations or employee negotiations, as permitted under the Municipal Act. The rest of the agenda consists of procedural items like roll call, land acknowledgement, and approval of the agenda.

• Closed session for litigation or potential litigation (Municipal Act 2001, s. 239(2)(e))
• Closed session for labour relations or employee negotiations (Municipal Act 2001, s. 239(2)(d))

Regular Council

Smooth Rock Falls Council will vote on a new municipal insurance and cyber insurance policy with Marsh Canada Limited, which comes with a 38.74% premium increase to $119,556 for the 2021-2022 term. They will also consider three by-laws: closing a street near the pool area, renting a street sweeper from Cochrane, and amending permit fees. Reports on COVID-19 and the Fire Chief's activities will be received.

• Insurance RFP 2021-10: Marsh Canada Limited proposal for $119,556 (incl. cyber insurance $6,750), a 38.74% increase over current $86,170
• By-Law 2021-26: Temporary closure of Sixth Street extension to Third Avenue East (180 ft/60 m) from June 1 to Sept 15 for pool area
• By-Law 2021-27: Authorize agreement with Town of Cochrane for street sweeper rental
• Amendment to Fee Schedule 'A' to By-Law #2020-06 respecting permit fees
• Fire Chief Report April-June 2021: 27 new fire permits, 20 new SCBA tanks, grass fire at 127 Ross Road

Regular Council

The Town of Smooth Rock Falls Regular Council meeting on July 5, 2021, will receive updates on COVID-19 and on cemetery maintenance and welcome sign suggestions. The agenda also includes adoption of minutes from the June 21 regular and public meetings, and a closed session for labour relations and land acquisition matters.

• COVID-19 report update for information and discussion
• Cemetery and welcome sign council suggestions update from Director of Public Works
• Adoption of minutes from June 21, 2021 Regular Council and Public Meeting
• Closed session for labour relations/employee negotiations and land acquisition/disposition

Public Meeting of Council as per section 34 of the Planning Act

Council is holding a public meeting to consider a site-specific zoning by-law amendment that would allow seven semi-detached residential units on vacant lands west of Kelly Road, near Catharine Street. The proposal includes reduced setbacks and landscaped open space requirements. The planner's report recommends approval, and public feedback will be heard.

• Zoning amendment to permit semi-detached dwellings on R1-zoned land (Lots 17-21, 32, 33, Plan M370C)
• Proposed development: 7 semi-detached units on 0.71 ha, fronting Catharine Street
• Requested variances: rear yard 6.5m (required 12.2m), exterior side yard 3.7m (required 6.1m), landscaped open space 25% (required 30%)
• Public hearing held via Zoom on June 21, 2021 at 6 pm

Regular Council

Smooth Rock Falls Council is deciding on a 3-year IT support contract with Bercell Integrated Technologies, a zoning amendment on Catharine Street, and a by-law to prohibit heavy trucks on certain highways. They will also receive updates on COVID-19 and consider joining an aerial photography project.

• 3-year IT support contract with Bercell Integrated Technologies, $2,365.67/month in Year 1, rising to $2,485.38 in Year 3
• Zoning amendment on Catharine Street (By-Law 2021-25) to amend zoning By-Law No. 2016-04 for zone R1
• By-Law 2021-24 to prohibit heavy trucks on certain highways
• By-Law 2021-23 to authorize agreement with Ontario Clean Water Agency
• Letter of Intent to participate in North West Ontario Aerial Photography Project 2022

Regular Council

The Town of Smooth Rock Falls Council is meeting to discuss routine updates including COVID-19 reports, a 2021 tax sale update, and a draft heavy traffic bylaw. They will also consider adopting a new procurement policy and a business license application. The meeting includes a closed session for land, litigation, and labor matters.

• Draft Heavy Traffic By-Law 2021
• By-Law 2021-23 to repeal and adopt Procurement Policy
• Business License Application - James Slowgrove
• 2021 Tax Sale Update
• MoCreebec Eeyoud Expression of Interest

Special Council

Council will consider a recommendation to issue a tender for the Main Street, Dupont Street and Kelly Road reconstruction project, which includes a 300mm watermain replacement. The project involves resurfacing, new curbs, sidewalks, and drainage improvements, plus extending the watermain from Ross Road to Highway 11 to meet fire flow requirements for seniors housing on Catherine Street.

• Reconstruction of Main Street, Dupont Street, and Kelly Road
• 300mm watermain replacement from Ross Road to Highway 11
• Paving with 80mm hot mix asphalt
• New concrete curb, gutter, and sidewalks
• Intersection and sidewalk ramp improvements

Regular Council

This regular council meeting will receive reports on COVID-19, the Community Safety & Well-Being Plan, an updated OPP Detachment Board proposal, and the 2021 first-quarter financial report. Council will also consider a by-law delegating authority to the treasurer for extension agreements and discuss potential NOHFC funding for public pool and community centre enhancements. The agenda includes routine items like minutes, correspondence, and a closed session for negotiations.

• By-Law #2021-22 - Delegating Authority to Treasurer for Extension Agreements
• NOHFC - SRF Public Pool Enhancements
• NOHFC – Community Centre Enhancements
• Updated OPP Detachment Board Proposal
• 2021 1st Quarter Financial Report

Regular Council

The Town of Smooth Rock Falls regular council meeting on May 3, 2021 will consider four by-laws: authorizing electronic signing of documents, establishing an expected behavior policy, creating a communications committee, and authorizing an agreement with the Ontario Trillium Foundation. Council will also receive updates on COVID-19, senior's housing, the MTO Connecting Links Program, and reports from external boards and committees.

• By-Law #2021-18: Authorize electronic signing of documents
• By-Law #2021-19: Establish an Expected Behavior policy
• By-Law #2021-20: Establish a Communications Committee
• By-Law #2021-21: Authorize agreement with Ontario Trillium Foundation
• MTO 2021-22 Connecting Links Program update

Special Council

This special council meeting is dedicated to the presentation of the town's 2020 draft audited consolidated financial statements by KPMG. Council will consider adopting the statements, directing KPMG to finalize them, and appointing KPMG as auditors for the 2021 year-end. The agenda includes only this financial statement item and standard procedural motions.

• Adoption of 2020 draft consolidated financial statements
• Direct KPMG to finalize the 2020 statements
• Appoint KPMG as auditors for December 31, 2021 year-end
• Audit opinion: unqualified (clean), materiality $161,000, posting threshold $8,000
• Accumulated surplus of $20.87M; cash and investments $3.31M

Regular Council

The Town of Smooth Rock Falls Regular Council meeting on April 19, 2021 will consider routine reports and several by-laws, including a letter to MoCreebec Eeyoud regarding their expression of interest, a fire safety grant agreement, and appointments. The meeting also includes a closed session for personal matters and land acquisition.

• By-Law #2021-15: Fire Safety Grant agreement with Ontario Fire Marshal for $4,900
• By-Law #2021-16: Agreement with NOHFC
• By-Law #2021-17: Agreement with FedNor
• By-Law #2021-12: Appoint Community Emergency Management Coordinator
• MoCreebec Eeyoud letter requesting additional information on relocation

Police Services Board

The Smooth Rock Falls Police Services Board is meeting to receive updates on the 2021 Court Security and Prisoner Transportation Grant and the OPP Detachment Board Proposal. The board will also review quarterly statistics and a heavy truck bylaw. The agenda is largely informational, with no major decisions scheduled.

• 2021 Court Security and Prisoner Transportation Grant: $1,124 allotment, with $281 credit memo issued
• OPP Detachment Board Proposal: municipalities must submit proposals by June 7, 2021
• Quarterly statistics report
• Heavy Truck Bylaw discussion

Regular Council

Smooth Rock Falls council is holding its regular meeting with several information items and delegations. They will hear an update on the Exolink Corridor du Nord broadband project, have an open discussion with MPP Bourgouin, receive a COVID-19 update, and discuss the heavy traffic by-law 91-27. The meeting also includes routine adoption of minutes and two by-laws for appointments.

• Exolink Corridor du Nord project update delegation
• Open discussion with MPP Bourgouin
• Heavy Traffic By-Law 91-27 report and direction to seek third-party advice
• By-Law #2021-13 to appoint a Weed Inspector
• By-Law #2021-14 to authorize signing officers

Special Council

This is a special council meeting held via Zoom. The agenda includes routine items like roll call and agenda approval, but the main business is a closed session to discuss a proposed or pending land acquisition or disposition, as permitted by the Municipal Act. The meeting will then reconvene and adjourn.

• Closed session for land acquisition or disposition
• Meeting held via Zoom
• Routine approval of agenda

Regular Council

Smooth Rock Falls Council will vote on final 2021 tax rates and ratios, authorize a collective agreement with UNIFOR Local 89-05, and receive a presentation from MoCreebec Eeyoud Chief Allan Jolly about siting a new home for the MoCreebec Eeyoud people. Council will also consider using $31,197 in provincial COVID-19 recovery funding toward the Fire Hall extension project, and will enter closed session to discuss land acquisition/disposition and confidential commercial information.

• By-Law #2021-06: Final Tax Rates and Current Estimates Approval
• By-Law #2021-07: 2021 Tax Ratios
• By-Law #2021-09: Authorize collective agreement with UNIFOR Local 89-05
• Use of $31,197 COVID-19 Recovery Funding for Fire Hall extension project (total project cost $150,000)
• MoCreebec Eeyoud Expression of Interest presentation by Chief Allan Jolly

Regular Council

The Smooth Rock Falls Council is holding a regular meeting with routine items like adopting minutes from previous meetings, receiving reports, and addressing a councillor vacancy. The agenda also includes a COVID-19 update and a letter of expression of interest from MoCreebec, which was previously discussed. The meeting will move into closed session for land acquisition/disposition and labour negotiations.

• Councillor vacancy to be addressed
• MoCreebec Letter of Expression of Interest
• COVID-19 Report Update
• Adoption of minutes from Feb 1, 5, and 16, 2021 meetings
• Closed session for land acquisition/disposition and labour negotiations

Special Council

This special council meeting focuses on senior housing, with an update from town administration and the Senior's Housing Advisory Committee. Council will also discuss how to fill a vacancy on the committee by adding a council member. The meeting includes a closed session for land acquisition and labour negotiations.

• Senior's Housing Update presented for information and discussion
• Discussion on adding a council member to Senior's Housing Advisory Committee
• Closed session for land acquisition or disposition (Municipal Act 2001)
• Closed session for labour relations or employee negotiations

Regular Council

Council will hear a delegation from the SRFEDC about the virtual Winter Carnival 2021, including a request to use the Reg Lamy Cultural Centre parking lot and a $500 cash donation. Council will also receive a work plan from JL Richards for developing an Expression of Interest to partner with MoCreebec Eeyoud, who are considering relocating their community to one of six sites, including Smooth Rock Falls. Additionally, council will receive an information report on snow gate use and a COVID-19 update.

• SRFEDC requests $500 cash donation for 2021 Winter Carnival (2020 donation value was $526)
• SRFEDC seeks permission to use Reg Lamy Cultural Centre parking lot for Hockey Accuracy Shooting
• JL Richards proposes work plan to submit MoCreebec Eeyoud EOI by March 31, 2021
• MoCreebec Eeyoud considering Smooth Rock Falls as one of six possible relocation sites
• Snow gates report: use narrows roadways, increases snow hauling, may shift snow to driveways

Special Council

Council is discussing a letter of expression of interest from MoCreebec Eeyoud, one of six communities seeking a new home, with Smooth Rock Falls as a potential site. Administration is seeking direction on how to respond before the March 1, 2021 deadline. The agenda also includes updates on the mayor's resignation, senior's housing, and a road reconstruction project, followed by a closed session on a potential land acquisition or disposition.

• MoCreebec Eeyoud letter of expression of interest for relocation; deadline March 1, 2021
• Mayor resignation
• Senior's housing update
• Main Street, Dupont Street and Kelly Road reconstruction project
• Closed session on proposed or pending land acquisition or disposition (Municipal Act 2001)

Regular Council

The Town of Smooth Rock Falls regular council meeting on February 1, 2021, will consider several by-laws, including the adoption of the 2021 budget and amendments to a FedNor funding agreement. Council will also discuss a recommended change to the waste and recycling schedule, receive updates from external committees, and address correspondence on the school board strategic plan and northern Ontario lockdowns. The agenda includes a closed session for litigation and training matters.

• By-Law #2021-04: Adopt TSRF 2021 Budget
• By-Law #2021-03: Amend agreement with FedNor for project #851-512829
• By-Law #2021-05: Authorize agreement with Ontario for 2020/2022 RIDE program funding
• Waste and Recycling Recommended Schedule Change
• 2021 Census of Population resolution

Regular Council

Smooth Rock Falls Council meets to receive an update from Ontario Power Generation on the Little Long Dam Safety Project and the Smoky Falls Sluiceway Refurbishment, and to consider several reports and by-laws. Council will also discuss a letter from the Township of Nairn and Hyman regarding the closure of non-essential businesses during the COVID-19 pandemic, with a proposed resolution of support. Other business includes a business license application for the Moose Motel and a funding request for a locomotive project.

• Presentation from Ontario Power Generation on Little Long Dam Safety Project and Smoky Falls Sluiceway Refurbishment (indicative $200M estimate)
• By-Law #2021-01: 2021 Interim Tax By-Law
• By-Law #2021-02: amend By-Law #2020-24 to authorize MOU with Arctic Riders
• Letter from Township of Nairn and Hyman re: closure of non-essential businesses during COVID-19; proposed resolution of support
• Business License Application - Moose Motel

Special Council

Council is reviewing the 4th draft of the 2021 business plan and budget, which includes major capital projects such as the industrial park development, senior housing, and road resurfacing. The recommendation is to accept the draft for discussion and provide direction to finalize the budget. A closed session is scheduled to discuss commercial information under the Municipal Act.

• Industrial Park (Brownfield) development: $4,365,755 total cost, with NOHFC funding of $1,365,767 and a Fednor application for $2,601,629.60
• Senior housing 8 units and Catherine St. reconstruction: $2,679,047, funded partly by an Infrastructure Ontario loan (30 years at 2.34%)
• Main Street/Dupont Street/Kelly Road resurfacing: $6,264,191, with $4,666,499.91 in ICIP funding and an Infrastructure Ontario loan
• Water tower painting and repairs: $750,000, with $160,000 in OCIF funding and $116,000 in reserves
• Pool liner replacement: $150,000, with $46,862 in federal gas tax funds

Regular Council

The Town of Smooth Rock Falls Regular Council meeting on January 11, 2021, will consider adopting minutes from previous meetings and receive a COVID-19 update. The agenda is largely procedural, with no major decisions or public hearings listed.

• Adoption of minutes from December 18 and December 21, 2020 meetings
• COVID-19 report update for information and discussion