Smooth Rock Falls public meetings in 2022
35 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
Special Council
Council will receive a report providing a status update on 2022 projects and purchases. The session includes an overview of identified 2023 projects and a list of budget items for administration to review for the first draft of the 2023 budget.
- 2022 Budget Recap and 2023 Budget Information Session
Regular Council
Council is meeting to adopt the 2023 meeting schedule and determine appointments for various municipal boards and committees. The body will also consider bylaws regarding a memorandum of understanding with the Ontario Federation of Snowmobile Clubs and rules for council proceedings.
- By-Law #2022-44: Memorandum of understanding with the Ontario Federation of Snowmobile Clubs
- By-Law #2022-47: Rules governing Council proceedings and conduct
- Adoption of the 2023 meeting schedule
- Appointments to committees and boards, including the Police Services Board and Library Board
- Review of the 2022 Municipal Accessibility Report
Special Council
Council is reviewing a request from the SRFEDC to host Christmas activities and a parade. The meeting also includes discussions on the 2023 budget approach and attendance at the ROMA annual conference.
- Request to use the arena for 'Christmas at the Arena' on December 10, 2022, including waiving the public entry fee
- Proposal for a Christmas parade on December 10, 2022
- Discussion of 2023 budget approach and presentation timelines
- Review of ROMA 2023 Annual Conference attendance and delegation requests
- Procedural By-Law review
Regular Council
The Town Council will establish a Deputy Mayor rotation structure for the 2022-2026 term. Members will also review available training sessions to understand their roles and responsibilities under the Municipal Act 2001.
- Proposed Deputy Mayor rotation: Daniel Alie (Dec-Feb), Leslie Gagnon (Mar-May), Denise Pelletier (Jun-Aug), Angèle Rochon (Sep-Nov)
- Review of training sessions with costs ranging from $25 to $550 per participant
- By-Law #2022-46 regarding signing officers for the Municipal Corporation
- Appointment of Council members to committees
- Establishment of the annual meeting schedule
Regular Council
The Town Council will discuss a request from MPP Guy Bourgouin to use office space at the Mattagami Centre for community clinics. The meeting also includes the adoption of previous minutes and reports from external boards.
- Rental request from MPP Guy Bourgouin for no-cost office use at Mattagami Centre
- Review of September 8, 2022, LCC Meeting Minutes
- Review of September 22, 2022, PHU Board of Health Meeting Minutes
- Correspondence from Councilor Landry regarding Councilor iPads
Regular Council
The Town of Smooth Rock Falls Council will discuss a by-law to authorize an agreement with the local hospital. The meeting also includes a presentation on federal electoral district redistribution and a proposal for a new flag protocol.
- By-Law #2022-45: Agreement between the Town and Hôpital Smooth Rock Falls Hospital
- Adoption of Flag Protocol PRO-M09-01 for municipal property
- MTO 2023-24 Connecting Links Program Application
- Appointment of a Compliance Audit Committee member
- Presentation by MP Carol Hughes regarding Federal Electoral Districts Redistribution
Police Services Board
The Police Services Board is meeting to review quarterly statistics and correspondence regarding the Community Safety and Policing Act, 2019. The body will also discuss calls for services from a previous report.
- Quarterly statistics report for June to September 2022
- Update from the Solicitor General on the Community Safety and Policing Act, 2019 and OPP Detachment Boards
- OPP Strategy Management Unit update on the Police Services Board Survey
- Discussion on Calls for Services from the previous report
Regular Council
The Town of Smooth Rock Falls is reviewing a by-law to amend permit classes and fees. Council is also discussing the final version of the Waterfront Master Plan and a one-time e-waste recycling event.
- By-Law #2022-43 to amend schedule 'A' to By-Law #2020-06 regarding permit classes and fees
- Final Town of Smooth Rock Falls Waterfront Master Plan
- Proposed e-waste recycling event in the Arena parking lot via Quantum Lifecycle Partners
- Proposal to donate misprinted 2017 promotional clothing to World Vision Canada
- September 2022 Fire Chief Report including 15 emergency calls to date
Committee of Adjustment
The Committee of Adjustment is holding a public hearing to discuss a minor variance application for the Town Hall. The proposal seeks to allow the construction of an exterior accessible ramp at 142 First Avenue.
- Minor Variance Application #MV2022-01 for an exterior accessible ramp at 142 First Avenue
- Proposed reduction of front yard setback from 0.9 m to 0.0 m
- Proposed encroachment of 0.67 m into the First Avenue road allowance
Regular Council
Council is discussing a draft Waterfront Master Plan presented by J.L. Richards for a 140-acre parcel on the south side of Highway 11 along the Mattagami River. The body is also considering several by-laws regarding emergency management, election audits, and lease agreements.
- Draft Waterfront Master Plan presentation (total project cost: $149,768)
- By-Law #2022-39: Appoint a Community Emergency Management Coordinator
- By-Law #2022-40: Establish 2022 Joint Municipal Elections Compliance Audit Committee
- By-Law #2022-41: Agreement with the Smooth Rock Falls Curling Club
- By-Law #202-42: Amend lease agreement with Cochrane District Detoxification Center
Regular Council
The Town of Smooth Rock Falls is considering two by-laws to authorize agreements with the Northern Ontario Heritage Fund Corporation. Council will also review a quarterly operating financial report and updates on the 2022 AMO Conference delegations.
- By-Law #2022-38: Agreement with Northern Ontario Heritage Fund Corporation (project #7510108)
- By-Law #2022-37: Agreement with Northern Ontario Heritage Fund Corporation (project #7500011)
- Proposed holiday lighting expenditures including $1,400 for a child and dog sled installation
- 2022 Quarterly Operating Financial Report through August 31, 2022
- Policy POL-M03-1 regarding the Commemorative Donation Program
Special Council
Council is reviewing a proposal to renew municipal and cyber insurance services with Marsh Canada Limited for the term of September 1, 2022, to September 1, 2023. The renewal requires Council action because the cost exceeds a previously established 10% annual increase limit.
- Municipal and cyber insurance renewal with Marsh Canada Limited (Broker - BMT Insurance & Financial Services) for $140,258
Special Council
Council is reviewing a report from RSM Building Consultants to amend building by-law 2020-06. The proposal aims to streamline permit types and increase fees to reduce the amount of taxation used to subsidize building department costs.
- Proposed increase of minimum permit fee from $60.00 to $162.00
- Proposed amendment to building by-law 2020-06
- Reported 2021 building department costs of $14,094 against $3,235 in revenue
- Projected 2022 administration and enforcement costs of approximately $33,000
- Proposed flat fee of $424.00 for designated structures
Regular Council
Council is discussing a report from RSM Building Consultants to streamline building permit types and increase fees. The review aims to improve cost recovery for the building department, which currently relies on taxation to cover operational deficits.
- Proposed amendments to Building By-Law 2020-06 and associated fees
- By-Law #2022-35: Agreement with Economic Development Committee for 2022 Smooth Truck Fest facilities
- By-Law #2022-36: Agreement with Economic Development Committee for 2022 Smooth Truck Fest parking
- Update on SRF Freshmart Ltd. lease extension
- Report on 2022 Business Plan and Budget project
Regular Council
The Town of Smooth Rock Falls is discussing a vision framework for a 140-acre waterfront development project. Council is also reviewing a first draft of a cost-recovery program for commemorative donations such as benches and trees.
- Waterfront Master Plan presentation by J.L. Richards for a 140-acre parcel on the south side of Highway 11
- First draft of the Commemorative Donation Program (Policy #POL-M03-1)
- OTF Softball Field Funding Application
- Health and Safety Policy Statement resolution
- Tourism Excellence North Mentor Visit Report
Regular Council
The Town Council will receive a presentation from the Commerce Management Group regarding the NeCN project on agricultural development in the region. The meeting also includes updates on the Waterfront Master Plan and the Beautification Committee.
- Presentation from CMG on NeCN Agricultural Development in the Region
- Waterfront Master Plan Project Update
- Beautification Committee Project Update
- Boardroom Update resolution
- Closed session regarding proposed or pending acquisition or disposition of land
Regular Council
The Town Council will review a proposed asset management plan for core infrastructure, including roads, bridges, and water systems. The body will also discuss a watertower lease agreement with Vianet and receive updates on the Industrial Park Phase 2 project.
- Approval of core asset management plan for roads, bridges, culverts, water, and wastewater
- Vianet watertower lease agreement by-law
- Industrial Park Phase 2 project update
- Asset Management Plan presentation by KPMG
- Smooth Truck Fest 2022 plans and requests
Special Council
Council will receive a presentation from J.L. Richards regarding the vision framework for the Waterfront Master Plan. The project involves the development of a 140-acre parcel of land on the south side of Highway 11 along the Mattagami River.
- JLR Presentation: Waterfront Master Plan Project
- Proposed development of 140-acre parcel on south side of Highway 11 along Mattagami River
- Public open house scheduled for July 6, 2022
Police Services Board
The Police Services Board is meeting to discuss correspondence regarding Next Generation 9-1-1 and an OPP survey. The board will also review a quarterly statistics report.
- Correspondence regarding NG9-1-1
- OPP Police Services Board survey
- Quarterly statistics report
Regular Council
The Town of Smooth Rock Falls is reviewing several by-laws to authorize agreements for Next Generation 9-1-1 services and two Northern Ontario Heritage Fund Corporation projects. Council will also receive a presentation from OPG regarding dam safety projects at Little Long and Smoky Falls.
- By-Law #2022-30: Agreement with Bell Canada for Next Generation 9-1-1 Services
- By-Law #2022-31: Agreement with Northern Ontario Heritage Fund Corporation (Project #7500012)
- By-Law #2022-32: Agreement with Northern Ontario Heritage Fund Corporation (Project #7510091)
- OPG presentation on Little Long and Smoky Falls Dam Safety Project
- Delegation of Wedding Solemnization duties to Johanna Berube
Regular Council
Council will hear a presentation from KPMG on the town's 2021 draft audited consolidated financial statements, with a recommendation to adopt them, direct KPMG to finalize them, and appoint KPMG as the town's financial auditors for the December 31, 2022 year-end. The agenda also includes a presentation on the Waterfront Master Plan Vision Framework by J.L. Richards, an update on a donation request for the SRF Golf Course, and a plan for flower gardens from the Beautification Committee. The meeting will move into closed session to discuss labour relations or employee negotiations.
- Adoption of 2021 draft Consolidated Financial Statements and appointment of KPMG as auditor for 2022 year-end
- Waterfront Master Plan Vision Framework presentation by J.L. Richards
- SRF Golf Course donation request update
- Beautification Committee plan for flower gardens 2022
- 2022 Municipal Elections and restricted acts of Council
Special Council
Council is receiving an update on the 2022 Business Plan and Budget, covering capital projects and operating expenses. The report includes project statuses, costs, and funding updates, with several items deferred to the incoming Public Works Committee. Council will also enter closed session for labour relations and negotiation matters.
- Senior housing 8-unit construction: tender over estimate at $4,104,000, re-tender recommended for Jan 2023
- Main Street/Dupont Street/Kelly Road resurfacing: $7,500,000 project, ICIP funding received, addendum expected mid-May
- Near North Industrial Park: $3,200,000 project, ready for tender, council direction required
- Arena mechanical upgrades: $281,750, NOHFC funding approved, deferred to new PWC
- Fire Hall expansion: $280,354, over budget, JLR recommends not to proceed
Regular Council
Smooth Rock Falls Council is meeting to handle routine business, including adopting minutes and receiving reports. Key items include a by-law to enter into a funding agreement with the federal government for summer youth employees, an update on COVID-19, a donation request for the golf course, and a discussion on a pop-up drive-in theatre. The agenda also includes closed session items on labour relations and negotiations.
- By-Law #2022-22: agreement with Canada for summer youth employment funding
- COVID-19 report update
- SRF Golf Course donation request
- 2022 Provincial Evacuation support inquiry update
- Vaccination policy discussion
Regular Council
The Town of Smooth Rock Falls Council is meeting to receive a presentation from the Ontario Clean Water Agency (OCWA) on their operations, including the annual Sewer Treatment Plant report. Council will also consider a request from Smooth Truck Fest 2022 for financial partnership for a promotional video, and discuss 2022 municipal election voting equipment and alternative voting methods. The agenda includes routine items like adoption of minutes and a closed session for labour relations.
- Presentation from OCWA on operations and annual Sewer Treatment Plant report
- Smooth Truck Fest 2022 seeking financial partnership for promotional video
- 2022 Municipal Elections vote-counting equipment and alternative voting methods
- Council Chamber onsite review
- Closed session for labour relations or employee negotiations
Special Council
This is a special council meeting with a closed session to discuss litigation or potential litigation and negotiation plans under the Municipal Act. The open portion is procedural only, covering roll call, land acknowledgement, agenda approval, and adjournment.
- Closed session under section 239 (2) (e) of the Municipal Act 2001 for litigation matters
- Closed session under section 239 (2) (k) for negotiation plans, procedures, or criteria
Committee of Adjustment
The Committee of Adjustment is holding a public hearing to consider a minor variance application for a detached wooden garage at 2 Gordon Avenue, the municipal firehall property. The planner recommends approval, subject to conditions, to allow a 1.0 m front yard setback (required 6.1 m) and a 6.75 m interior side yard setback (required 7.6 m). The meeting also includes routine items like approval of agenda and minutes.
- Minor variance application for detached wooden garage at 2 Gordon Avenue (firehall)
- Requested front yard setback: 1.0 m vs. required 6.1 m
- Requested interior side yard setback: 6.75 m vs. required 7.6 m
- Garage size: 6.1 m x 12.2 m, located 9.0 m west of existing firehall
- Planner recommends approval; four tests under Planning Act s.45(1) assessed
Regular Council
The Town of Smooth Rock Falls regular council meeting on April 4, 2022, will consider a by-law to enter into a lease agreement with the Smooth Rock Falls Golf Club. The agenda also includes routine items such as adoption of minutes, reports from committees, and updates on COVID-19 and economic development projects. A closed session is scheduled for confidential matters.
- By-Law #2022-18: lease agreement with Smooth Rock Falls Golf Club
- Minutes from SEFEDC and J.P. Parise committee meetings to be received
- COVID-19 report update
- NeCN Claybelt Agriculture Project update
- Northeastern Corridor Marketing Campaign update
Police Services Board
The Smooth Rock Falls Police Services Board is meeting to handle routine business, including approving minutes and receiving correspondence. A key item is a letter from Ontario's Solicitor General about a completed review of the Court Security and Prisoner Transportation Program, which may affect municipal costs. The board will also receive a quarterly statistics report and discuss the OPP detachment's change of command.
- Letter from Solicitor General Sylvia Jones on court security and prisoner transportation program review
- Email from Inspector Dan Foy regarding change of command for James Bay detachment
- Quarterly statistics report
- OAPSB 2022 Spring Conference May 26-27
Regular Council
This is a regular council meeting with routine items such as adopting minutes and receiving reports. Key items include a COVID-19 update and the 2021 annual compliance report for the Smooth Rock Falls Drinking Water System. Council will also discuss attending the OGRA and NEOMA conferences, and will move into closed session for labour relations and negotiation matters.
- Receive Smooth Rock Falls Drinking Water System 2021 Annual Compliance and Summary Report
- COVID-19 report update and correspondence from Porcupine Health Unit
- Discussion of OGRA Annual Conference and NEOMA Annual General Meeting
- Closed session for labour relations and negotiations per Municipal Act sections 239(2)(d) and (k)
Regular Council
Council will receive a presentation from Canada Nickel Company about the proposed Crawford nickel mine project near Timmins, including project overview, engagement strategy, and timeline. The meeting also includes several routine items such as adoption of minutes, by-laws for appointments and agreements, and reports on COVID-19 and council remuneration.
- Canada Nickel presentation on Crawford Project (proposed open pit nickel mine north of Timmins)
- By-Law #2022-09: appoint Community Emergency Management Coordinator
- By-Law #2022-11: appoint municipal By-Law Enforcement Officer
- By-Law #2022-12: appoint chief building official and building inspector
- By-Law #2022-07: Forest Fire Management Extending Agreement
Regular Council
Council will receive a presentation from J.L. Richards on the Waterfront Master Plan for a 140-acre site along the Mattagami River, and will consider three by-laws setting 2022 tax rates, tax ratios, and water/sewer rates. The agenda also includes routine approvals of minutes, reports, and a closed session for land acquisition discussions.
- Waterfront Master Plan presentation by J.L. Richards (FedNor-funded, $112,326 FedNor / $37,442 town)
- By-Law #2022-04: 2022 Final Tax Rates and Current Estimates Approval
- By-Law #2022-05: 2022 Tax Ratios
- By-Law #2022-06: 2022 Water and Sewer Rates and Service Charges
- Closed session for proposed land acquisition or disposition (Municipal Act s. 239(2)(c))
Special Council
This special council meeting focuses on the 2022 Business Plan and Budget, with the 3rd draft presentation for discussion and direction to finalize the budget. The meeting also includes a closed session for matters involving trade secrets and potential land acquisition or disposition. The agenda is otherwise procedural, with land acknowledgement and approval items.
- 2022 Business Plan and Budget - 3rd Draft Presentation (Item AIR-2059)
- Closed session under Municipal Act sections 239(2)(j) and 239(2)(c) for trade secrets and land transactions
Regular Council
This regular council meeting includes updates on the 2022 interim tax bills, a COVID-19 report, and potential sites for Smooth Truck Fest 2022 accommodations. Council will also receive minutes from the Library Board and Beautification Committee. The agenda includes a closed session for personal matters, labour relations, and training.
- 2022 Interim Tax Bills update: water/sewer charges to be billed separately quarterly, interim taxes based on 50% of previous year's taxes only
- Smooth Truck Fest 2022: potential campsite locations include St. Gertrude's Parking Lot (48 Hollywood) and George Vanier's Field (59 Hollywood), may require Temporary Use By-law
- Beautification Committee recommends $12,000 plus HST for 2022 flower garden budget, plus additional bench and garbage bin at Hollywood and 4th Street
- Library Board minutes received; includes $677 air conditioner purchase and internet supplier change
- COVID-19 report update for information and discussion
Special Council
This special council meeting focuses on the 2022 Business Plan and Budget, with a 3rd draft presentation. Council will discuss the draft and provide direction to administration to finalize the budget. The meeting also includes a closed session for confidential matters related to trade secrets and land acquisitions.
- 2022 Business Plan and Budget - 3rd Draft Presentation
- Closed session for trade secret/confidential commercial information (per Municipal Act 2001)
- Closed session for proposed or pending land acquisition/disposition (per Municipal Act 2001)
Regular Council
The Town of Smooth Rock Falls Regular Council meeting on January 10, 2022, will consider routine items including adopting previous minutes, receiving a COVID-19 update, and reviewing a request from the SRFEDC and Historical Society to display the old Trinity Centre theater projector at the Reg Lamy Cultural Centre. Council will also give final reading to By-Law #2022-01, the 2022 Interim Tax By-Law, which imposes interim taxes based on 50% of the previous year's levy. The agenda includes a closed session for labour relations, land acquisition, and training matters.
- By-Law #2022-01: 2022 Interim Tax By-Law (final reading, 50% interim levy)
- Review of request to display Trinity Centre theater projector at Reg Lamy Cultural Centre
- COVID-19 report update
- Adoption of December 20, 2021 council minutes
- Closed session items: labour relations, land acquisition/disposition, training