Smooth Rock Falls public meetings in 2023
39 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Regular Council
The Town of Smooth Rock Falls Council will meet to discuss a new by-law regarding cemeteries and a license agreement with the Arctic Riders Club. The body will also review the 2024 budget presentation date and the appointment of an Emergency Information Officer.
- By-Law #2023-28 respecting Town cemeteries
- By-Law #2023-33 license agreement with Arctic Riders Club / Ontario Federation of Snowmobile Clubs (OFSC)
- Appointment of Emergency Information Officer
- 2024 Budget - 3rd Draft Presentation Date Revision
- Building permit refund request
Police Services Board
The Police Services Board is meeting to discuss quarterly statistics and unfinished business regarding community safety. The board will also review documents from a recent Zone 1A meeting.
- Quarterly statistics report
- Road Speed Signs and Community Safety Zones
- Notice procedure during an event
- Zone 1 A October 5th meeting documents
Regular Council
Council will discuss a proposal from District School Board Ontario North East to install two catch basins on municipal property to resolve stormwater drainage issues. The body is also considering several by-laws regarding land registration, funding agreements, and police services.
- Proposal to install two catch basins on Third St. for Smooth Rock Falls Public School drainage
- By-Law 2023-31: Funding agreement with Northern Ontario Heritage Fund Corporation (project #7510195)
- By-Law 2023-32: Agreement with the Solicitor General for police services
- By-Law 2023-33: License agreement with Arctic Riders Club / Ontario Federation of Snowmobile Clubs
- By-Law 2023-29: Deeming certain lots as no longer registered lots on a plan of subdivision
Special Council
Council is reviewing the second draft of the 2024 budget to provide direction for a third draft. The body is also considering an amendment to a funding agreement for the development of an industrial park at the old Tembec mill site.
- Presentation of the 2024 Budget - 2nd Draft
- By-Law 2023-30 to amend funding agreement #8100177 with Northern Ontario Heritage Fund Corporation
- Industrial park development at the old Tembec mill site including watermain and sanitary servicing
- Closed session regarding labour relations or employee negotiations
Committee of Adjustment
The Committee of Adjustment will hold a public hearing to discuss a minor variance application for the construction of a residential dwelling. The proposal seeks adjustments to zoning bylaws regarding setbacks, building height, and landscaping.
- Minor Variance Application #MV2023-01 for 308 Main Street
- Proposed reduction of front yard setback from 6.1m to 4.1m
- Proposed reduction of rear yard setback from 12.2m to 6.9m
- Proposed increase in building height from 9.1m to 10m
- Proposed reduction of landscaped open space from 30% to 25%
Regular Council
The Town Council will discuss a recommendation to set a permanent annual date for turning off holiday lights. The body will also review administration highlights from October 2023 and a consultation on natural gas expansion.
- Recommendation to turn off holiday lighting by January 15th annually
- Consultation on natural gas expansion and home heating affordability
- MTO 2024-25 Connecting Links Program Application
- SRFEDC Christmas at the Arena Event
- Call for amendments to the Legislation Act, 2006
Special Council
Council is reviewing the first draft of the 2024 budget and a financial support request from the Smooth Rock Falls Economic Development Corporation. The meeting also includes a report on the costs to relocate a catch basin on Dupont Street.
- SRFEDC request for $44,630 in 2024 operational funding
- Estimated cost of $12,795.84 + HST for Dupont Street catch basin relocation
- Presentation of the 2024 Budget - 1st Draft
- Proposed $3,000 for SRFEDC legal assistance with Articles of Incorporation
- Proposed $1,000 Heritage/Tourist Plaque Project
Regular Council
Council will discuss a request to reserve a showcase box at the Reg Lamy Cultural Centre as a memorial for Eric Pelletier. The body is also reviewing designated snow dump areas for the 2023/24 winter season and a by-law regarding town cemeteries.
- By-Law #2023-28 respecting the Town of Smooth Rock Falls' Cemeteries
- Request for a memorial box for Eric Pelletier at the SRF Arena
- Winter 2023 Designated Snow Dump Areas report
- Cemetery Committee Appointment
- Sale of Surplus Equipment & Items
Regular Council
Council will discuss the 2023 Quarterly Operating Costs Financial Report and review recommendations for the annual lighting ceremony. The body is also considering funding applications for the MTO Connecting Links Program and OTF Resilient Communities.
- 2023 Quarterly Operating Costs Financial Report
- MTO 2024-25 Connecting Links Program Application
- OTF Resilient Communities Funding Application
- Janitorial Services for Town Facilities
- Official Plan Review
Regular Council
The Town Council is reviewing a memorandum of understanding (MOU) to support the World's Best Snowmobile Destination project. The meeting also includes discussions on industrial park projects, reserves allocation, and housing affordability recommendations.
- MOU for World's Best Snowmobile Destination
- By-Law #2023-27: Agreement with the Smooth Rock Falls Curling Club
- Industrial Park - 2024 Project
- Reserves Allocation - 2022 Year End
- Housing Affordability Task Force recommendations
Regular Council
The Town of Smooth Rock Falls is meeting to discuss 2024 budget timelines and receive a presentation on the Waterfront Project. Council will consider by-laws regarding community safety zone crosswalks and the designation of a traffic signal approval authority.
- By-Law #2023-26: Installation of Cross Walks in Community Safety Zones
- By-Law #2023-25: Designation of a person for approval of traffic control signals
- By-Law #2023-24: Deeming certain lots to no longer be registered lots on a plan of subdivision
- Resolution 11.1: Adjustments to Employee Benefits
- Resolution 11.2: Support for Northern School of Medicine
Special Council
The council is meeting for a closed session to educate or train members. This session is conducted under section 239 (3.1) of the Municipal Act 2001.
- Closed session for member education and training per section 239 (3.1) of the Municipal Act 2001
Police Services Board
The Police Services Board is reviewing a memorandum regarding the Proceeds of Crime Front Line Policing Grant Program. The board is also discussing community safety concerns, including park vandalism and loud vehicles.
- Proceeds of Crime Front Line Policing Grant: applications for projects up to $300,000 (or $600,000 in partnership)
- Discussion of vandalism at the Baseball Park
- Discussion regarding the need for an OPP office in town
- Review of quarterly statistics report
- Discussion of loud motor vehicles at night
Regular Council
Council will review reports on the municipal pool's 2023 season and water and wastewater operations from April to June 2023. The body is also deciding on annual salary increases and a request for support regarding short-term rentals.
- By-Law #2023-22: Amending funding agreement with FedNor for project #851-513452
- By-Law #2023-23: Adopting administration department leave policies
- Resolution 11.1: Request for support regarding Short Term Rentals
- Resolution 11.2: Annual Salary Increase
- Report on 2023 Municipal Pool season and Water & Wastewater operations
Regular Council
The Town Council will discuss engineering recommendations for a catch basin at 60 Dupont Street and consider an amendment to Zoning By-Law #2016-04. The meeting also includes reports on the industrial park, municipal insurance renewal, and the development of 10 new lots on 8th Crescent.
- By-Law #2023-21 to amend Zoning By-Law #2016-04
- Catch basin repair options at 60 Dupont Street with estimates ranging from $2,395.00 to $39,070.00
- Development of 10 new lots on 8th Crescent
- 2023/2024 Municipal Insurance renewal proposal
- Fire Chief report for March to August 2023
Planning Board
The Planning Board is reviewing a proposal to regulate short-term rentals (STRs) town-wide. The board will consider a memo from J.L. Richards regarding a zoning by-law amendment to manage the impact of STRs on housing and residential areas.
- Proposed Zoning By-law Amendment (2016-04) to define and regulate Short-Term Rentals
- Proposal to allow STRs only in R-1 zones
- Proposed requirement of 1 parking space per room for STRs
- Proposed prohibition of STRs on lots with home-based businesses, accessory apartments, or accessory buildings
Regular Council
Council is discussing a rejected funding application for 14 senior housing units on Catharine Street and receiving a presentation on daycare service gaps. The body is also considering a zoning by-law amendment and an agreement with Summitt Energy.
- By-Law #2023-21 to amend Zoning By-Law #2016-04
- By-Law #2023-22: Summitt Energy Agreement
- Rejected CMHC Rapid Housing Initiative application for 14 senior housing units on Catharine Street
- MTO denial of speed reduction and illumination at Highway 11 and Kelly Road
- CDSSAB presentation on daycare licensing and provincial funding
Regular Council
The Town Council will meet to discuss the Industrial Park Phase 2 project, the steam water pump at Kelly Park, and the disposal of surplus assets. The body will also consider a resolution regarding vacant building official positions in the Municipality of North Perth.
- Industrial Park Phase 2 Project Update
- Disposal of Surplus Assets
- Steam Water Pump at Kelly Park
- Municipality of North Perth Resolution - Vacant Building Official Positions
- Request for support regarding the proposed Provincial Planning Statement
Police Services Board
The Police Services Board is discussing the implementation of community safety zones and the registration of municipal by-laws with the province to increase OPP enforcement. The board is also reviewing quarterly statistics and addressing local concerns regarding vandalism and noise.
- Implementation of Community Safety Zones per By-Law 2016-16 with illuminated crosswalks
- Support for amending the Highway Traffic Act regarding Automated Speed Enforcement Systems
- Registration of By-Law 2011-12 (Open Air Burning) for OPP enforcement
- Discussion on vandalism at the Baseball Park
- Discussion on loud motor vehicles during the night
Regular Council
The Town Council will discuss a collective agreement with UNIFOR Local 89-5 and review urgent repairs for the Reg Lamy Cultural Centre. The meeting includes presentations from Ontario Power Generation and a resident regarding fire services.
- By-Law #2023-20 to authorize a collective agreement with UNIFOR - Local 89-5
- Zoning By-Law amendment for Short Term Rentals
- NOHFC – Reg Lamy Cultural Centre Urgent Repairs and Improvements
- Update on offer for 155 Fifth St
- OPG Freshet Briefing presentation
Regular Council
The Town of Smooth Rock Falls Council will discuss a zoning by-law amendment for short-term rentals and a new backhoe loan. The meeting includes a presentation from OPG regarding the Little Long and Smokey Falls projects.
- Zoning By-Law amendment for Short Term Rentals
- New Backhoe Loan and Financial Discussion
- By-Law #2023-19 to approve amending agreements under By-Law #2017-33
- OPG presentation on Little Long and Smokey Falls projects
- Proposed adoption of Policy # POL-A09-01 for Creating and Maintaining Policies, Procedures and Standard Operating Procedures
Special Council
Council is reviewing requests from the SRFEDC for a July 1st community activity and an August Sportsman Show and Music Fest. The body is also receiving an update on the Water Tower Liner and Repair Project, which has exceeded its contingency budget.
- Request for July 1st event: noise restriction extension to 1AM, use of swimming pool restrooms, and town assistance with fencing and tables
- Request for August 19-20 Sportsman Show and Music Fest: use of Reg Lamy Cultural Centre, Curling Club, and potential closure of Fifth Street
- Water Tower Liner and Repair Project update regarding costs exceeding the contingency budget
- Proposed reallocation of funds from the 2023 Budget to cover water tower project deficiencies
- Closed session regarding labour relations or employee negotiations
Regular Council
The Town Council is meeting to discuss the 2022 draft Consolidated Financial Statements and appoint KPMG as auditors for 2023. The body will also consider several by-laws regarding zoning, parking, and a lease agreement with the Smooth Rock Falls Golf Club.
- Adoption of 2022 draft Consolidated Financial Statements
- By-Law #2023-15 to amend Zoning By-Law #2016-04
- By-Law 2023-17 to regulate the parking of motor vehicles
- By-Law #2023-18 for a lease agreement with the Smooth Rock Falls Golf Club
- By-Law 2023-16 to prohibit the obstruction of highways
Planning Board
The Planning Board is reviewing a Zoning By-law Amendment for 239 Fifth Street to change its designation from Institutional to General Commercial Special Exception 4. This change would allow the property to operate a bar, restaurant, and arcade while maintaining existing uses like a bowling alley and weaving club.
- Proposed rezoning of 239 Fifth Street from Institutional (I) to General Commercial Special Exception 4 (C-4)
- Application by BCE ESSEX to permit a bar, restaurant, and arcade at 239 Fifth Street
- Review of 2021 Audited Financial Statements
- Discussion of 2022 funding allocation for the unorganized portion of the SRF Planning Board
Regular Council
The Town of Smooth Rock Falls is reviewing a report from J.L. Richards regarding the regulation, licensing, and taxation of short-term rentals. Council is also considering a by-law to regulate the parking of motor vehicles.
- Presentation from J.L. Richards on short-term rental (STR) regulation
- By-Law 2023-xx to Regulate the Parking of Motor Vehicles
- 2023 1st Quarter Operating Costs Financial Report
- Volunteer Recognition Policy
- Bill 5 - Stopping Harassment and Abuse by Local Leaders Act, 2022
Regular Council
Council is considering a report on short-term rentals and the adoption of a Municipal Volunteer Program Policy. The meeting includes a delegation request regarding short-term rentals and the proposal of two new by-laws concerning highway obstruction and vehicle parking.
- Short-term rental review by J.L. Richards with a budget fee of $11,700
- Adoption of Municipal Volunteer Program Policy (POL-H05-01)
- By-Law to Prohibit the Obstruction of Highways
- By-Law to Regulate the Parking of Motor Vehicles
- Resolution to support Municipality of Owen Sound regarding municipal insurance costs
Regular Council
The Town Council is meeting to approve final 2023 tax rates, tax ratios, and water and sewer service charges. The body will also review drinking water compliance reports and discuss commercial lot leasing.
- By-Law #2023-12: 2023 Final Tax Rates and Current Estimates Approval
- By-Law #2023-13: Tax Ratios
- By-Law #2023-06: 2023 Water and Sewer Rates and Service Charges: Schedule B
- Smooth Rock Falls Drinking Water System 2022 Annual Compliance and Summary Report
- Inquiry for Seasonal Commercial Lot Leasing
Regular Council
The Town Council is meeting to discuss the third draft of the 2023 budget and review water system compliance reports. The body will also consider a by-law to establish rules for council proceedings and member conduct.
- Presentation of the 2023 Budget - 3rd Draft
- By-Law 2023-06 regarding rules governing Council proceedings and conduct
- Smooth Rock Falls Drinking Water System 2022 Annual Compliance and Summary Report
- OCWA Q4 Quarterly Report on Water and Wastewater Systems Operations
- Donation request from Ecole Catholique Georges-Vanier
Police Services Board
The Police Services Board will meet to review quarterly statistics and discuss safety concerns regarding schools. The board will also address correspondence from the Ontario Association of Police Services Boards.
- Discussion of school safety concerns
- Review of quarterly statistics report
- Correspondence regarding OAPSB Spring Conference and AGM
- Proposed meeting dates: June 14, Sept 13, and Dec 13
Regular Council
The Town of Smooth Rock Falls Council is meeting to discuss a 10-year debenture for road work and senior housing project costs. The body will also receive a presentation from the Ontario Clean Water Agency.
- By-law #2023-09: Junction Road Surface Treatment Debenture for 10 Year Term
- Presentation by Action Group Inc regarding updated costs for 7 duplexes (14 units) on Catherine Street
- Introduction presentation from the Ontario Clean Water Agency (OCWA)
- Statement of Council Remuneration and Expenses 2022
- Discussion on School Board Elections
Special Council
Council will receive a presentation of the second draft of the 2023 budget. The body will discuss the draft and provide direction to administration for the third or final budget presentation.
- Presentation of 2023 Budget - 2nd Draft
- Closed session regarding labour relations or employee negotiations
Special Council
The Council is meeting for a special session to enter a closed session. The purpose of the closed session is to discuss positions, plans, or instructions regarding municipal negotiations.
- Closed session regarding negotiations per section 239 (2) (k) of the Municipal Act 2001
Regular Council
The Town of Smooth Rock Falls Council will discuss updating property standards and establishing 2023 water and sewer rates. The meeting also includes the proposal to establish the Smooth Rock Falls Public Library and its board.
- By-Law #2023-03: Property Standards for the Corporation of the Town of Smooth Rock Falls
- By-Law #2023-06: 2023 Water and Sewer Rates and Service Charges
- By-Law #2023-07: Establishment of the Smooth Rock Falls Public Library and board composition
- Adoption of General Terms of Reference for Municipal Committees
- Review of January 2023 Fire Chief Report
Regular Council
Council is seeking direction on whether the Town of Smooth Rock Falls will serve as a host community for First Nations evacuations during the 2023 flood and wildland fire season. If they proceed, they will decide between community-led, hybrid, or private management models.
- By-Law #2023-03: Property Standards
- By-Law #2023-04: Removal of snow and ice from sidewalks and highways
- Discussion on backhoe replacement
- Review of First Nations community evacuation hosting models
- Closed session regarding solicitor-client privilege
Special Council
Council is reviewing the first draft of the 2023 budget and receiving a presentation from the Smooth Rock Falls Economic Development Corporation (SRFEDC). The body will also discuss labour relations or employee negotiations in a closed session.
- SRFEDC budget request for $68,135.54 to cover 2023 operational costs and wages
- Presentation of the 2023 Budget - 1st Draft
- Proposed $3,500 for a new museum sign
- Proposed $3,000 for legal assistance with Articles of Incorporation and by-law changes
- Proposed $1,000 for a Heritage/Tourist Plaque Project
Special Council
Council is meeting to discuss a proposal from Action Group Inc. to provide consultation and application services for the Rapid Housing Initiative. The goal is to secure funding for the construction of affordable senior housing in Smooth Rock Falls.
- Proposal from Action Group Inc for consultation services totaling $37,170 + HST
- Discussion of the Rapid Housing Initiative for affordable housing construction
- Review of potential housing designs including 24 one-bedroom or 18 two-bedroom units
Regular Council
The Town Council is meeting to review a presentation on regulating short-term rentals and to consider several by-laws. The agenda includes reports on fire department activities and highway speed reductions. Council will also discuss a commemorative donation program and canteen rental reductions.
- By-Law #2023-01: 2023 Interim Tax By-Law
- By-Law #2023-02: Funding agreement for 2022/2024 RIDE Program
- Presentation by J.L. Richards on Short Term Rentals
- MTO Highway 11 Speed Reduction report
- Town of SRF Bundled Projects Tender Results
Planning Board
The Planning Board will hold a public hearing to consider application HS2023-01. The applicant proposes to sever a 0.8 hectare vacant lot from land owned by Claude and Melanie Laberge for recreational use.
- Public hearing for Application No. HS2023-01 regarding land severance on the North Muskego River
- Proposed creation of a 0.8 ha vacant lot with 57.9 metres of frontage
- Proposed retention of 28.1 hectares of land containing a shed and gazebo
- Requirement for 5% cash-in-lieu parkland dedication if approved
Regular Council
Council is receiving a presentation from JLR regarding a long-term vision and action strategy for the town's waterfront property. The plan outlines a phased approach to environmental, economic, and social sustainability along the Mattagami River.
- Waterfront Master Plan total project cost of $149,768, with $112,326 in Fednor funding
- Estimated total cost for civil works (roads, water, wastewater, stormwater) of $28.976 million
- Discussion on Sixth Street discoloured water
- Report on Water Tower Rehabilitation Project
- Review of new Town Hall office hours