Vulcan public meetings in 2022
36 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
REGULAR MEETING OF COUNCIL
Council will hold a public hearing and discuss an amendment to the Land Use Bylaw. The meeting includes reviews of the 2023 Rates and Fees Bylaw and the 2023 Interim Operational Budget.
- Public hearing for Bylaw No. 1510-22 Land Use Bylaw Amendment
- Bylaw No. 1511-22 2023 Rates and Fees Bylaw
- 2023 Interim Operational Budget
- Water Commission Operation Agreement
- Ice Rental Charity Bison Hockey Game Donation
COMMITTEE OF THE WHOLE
The committee will review the draft 2023 Interim Operating Budget. Members will also review the 2023 Rates and Fees Bylaw Schedule "A".
- Review of 2023 Rates and Fees Bylaw Schedule "A"
- Review of draft 2023 Interim Operating Budget
REGULAR MEETING OF COUNCIL
Council will consider a request for the Town to relinquish shares in Community Futures Highwood to allow for a smaller, restructured board. The meeting also includes reviews of financial statements and a tax recovery auction.
- Community Futures Highwood board restructuring and share relinquishment
- 2022 Tax Recovery Auction
- Funds for Tourism Mezzanine
- Vulcan Library Board representative appointment
- Nine in a Line Advertising
COMMITTEE OF THE WHOLE
The Committee of the Whole will meet to review the draft 2023 Interim Operating Budget. No other substantive business items are listed on the agenda.
- Review of the draft 2023 Interim Operating Budget
REGULAR MEETING OF COUNCIL
Council will discuss a Land Use Bylaw amendment and a commercial development incentive application. The meeting also includes reports from the RCMP and the Kirkcaldy Solar Energy Project.
- Bylaw No.1510-22 Land Use Bylaw Amendment
- Commercial Development Incentive Application PL-12.22.04
- Kirkcaldy Solar Energy Project report
- Vulcan & District Fire Committee Councillor appointment
- Closed meeting regarding a land purchase offer
MUNICIPAL PLANNING COMMISSION
The Municipal Planning Commission is reviewing a request to allow more shipping containers than currently permitted at 102 - 2 Street SE. The body will also discuss short-term rentals and AirBnB.
- Development Permit Application D22.29: Variance request for 10 to 15 shipping containers at 102 - 2 Street SE
- Discussion on Short Term Rental / AirBnB
- Development Clerk Report for October 2022
REGULAR MEETING OF COUNCIL
Council is deciding on the immediate purchase of a used lift truck to replace a 1991 model. The body is also discussing the appointment of a Municipal Planning Commission member and scheduling budget review meetings for 2023.
- Proposed purchase of a new/used lift truck not to exceed $90,000
- Recommendation to appoint Matthew Orr to the Municipal Planning Commission for a 4-year term
- Proposed appointment of a Member at Large for Community Futures Highwood
- Review of Cash Statement and Year-to-Date Statement ending September 30, 2022
- Scheduling of Committee of the Whole meetings to review the draft 2023 Operations Budget
ORGANIZATIONAL MEETING
Town Council is meeting to appoint the Mayor for a one-year term and establish the 2023 meeting schedule. The body will also review its procedural bylaw and appoint representatives to committees and boards.
- Appointment of the Mayor for a one-year term
- Review of Council Procedural Bylaw No. 1492-20
- Establishment of the 2023 Regular Council Meeting Schedule
- Appointment of Councillor Committee representatives
- Determination of Town of Vulcan signing authority
REGULAR MEETING OF COUNCIL
The Council is meeting to consider an amendment to Policy C-01 and discuss a bulk water controller. The agenda also includes reports from the Southern Alberta Energy from Waste Association and the Vulcan District Waste Commission.
- Amendment to Policy C-01
- Bulk Water Controller discussion
- Community Futures Highwood Member at Large appointment
- Administration Personnel Succession Plan (Closed Meeting)
MUNICIPAL PLANNING COMMISSION
The Municipal Planning Commission is reviewing two development permit applications and considering appointments for a Member-At-Large position. The body will also receive development clerk reports for August and September 2022.
- Development Permit Application D22.27 for a change of use to Specialty Manufacturing at 119 Centre Street
- Development Permit Application D22.26 for a Home Occupation
- MPC Member-At-Large appointment applications from Georgia-Lee Debolt, Holger Bjerrisgaard, and Mathew Orr
- Development Clerk Reports for August and September 2022
REGULAR MEETING OF COUNCIL
Council is discussing amendments to six community service policies (C-02 through C-06 and C-11) to reflect organizational changes. The body is also considering a membership levy for the Chinook Arch Library Board and adjustments to industrial subdivision lot listings.
- Amendments to Policies C-02, C-03, C-04, C-05, C-06, and C-11
- Chinook Arch Library Board 2023-2026 Membership Levy
- Industrial Subdivision Lot Listing Adjustments
- Community Services Department Credit Card discussion
REGULAR MEETING OF COUNCIL
The Town of Vulcan is considering two land use bylaw amendments to change property designations and expand housing opportunities. Council will also review a regional emergency management bylaw and a request from the Whispering Creek Condominium Corporation.
- Public hearing for Bylaw No. 1508-22 to redesignate 443, 447 & 451 Cottonwood Drive from R-1 to R-4 Multi-unit Residential
- Public hearing for Bylaw No. 1509-22 to lower minimum floor area for single unit dwellings from 1,000 to 500 sq ft
- Proposed changes to temporary shipping container use and carport definitions in Bylaw No. 1509-22
- Review of Regional Emergency Management Bylaw No. 1501-22
- Request from Whispering Creek Condominium Corporation
REGULAR MEETING OF COUNCIL
Council is reviewing a commercial development incentive application for a new restaurant and bar. The meeting also includes discussions on a recreation joint use agreement and a development agreement.
- Commercial Development Incentive Application PL-12.22.03 for 208 Centre Street (Tax Roll #020200)
- 2022 Tax Recovery Public Auction Sale Date
- Recreation Joint Use Agreement with Vulcan County
- Development Agreement DA.TOV.22.01
- Closed meeting regarding Administration Personnel Succession Planning
REGULAR MEETING OF COUNCIL
The Town of Vulcan Council will meet to discuss three bylaws, including an industrial infrastructure borrowing bylaw and two land use amendments. The body will also review financial reports and a parade float request.
- Bylaw No. 1507-22 Industrial Infrastructure Borrowing Bylaw
- Bylaw No. 1508-22 Land Use Bylaw Amendment
- Bylaw No. 1509-22 Land Use Bylaw Amendment
- Town of Vulcan Parade Float Request
- Cash Statement and Year-to-Date Statement ending June 30, 2022
MUNICIPAL PLANNING COMMISSION
The Municipal Planning Commission is reviewing a request to rezone three lots from R-1 to R-4 Multi-unit Residential to increase affordable rental and buyer options. The commission is also discussing corrections to Land Use By-Law #1437-15 regarding minimum floor areas and shipping container use.
- Proposed rezoning of 443, 447, and 451 Cottonwood Drive from R-1 to R-4
- Review of Land Use By-Law #1437-15 minimum floor area requirements (currently 92.9 sq mt)
- Proposed change to allow temporary shipping containers as a permitted use in all residential districts
- Development Clerk Report for permits issued between June 7 and July 11, 2022
- Review of Land Use By-Law #1437-15 typos in Schedule 2/4 and Schedule 5/12
REGULAR MEETING OF COUNCIL
The Council will review an application for a commercial development incentive and the replacement of an ice resurfacer. The meeting also includes reports on the Kirkcaldy Solar Energy Partnership's proposed transmission line and a closed session regarding a land purchase application.
- Commercial Development Incentive Application PL-12.22.02
- Ice Resurfacer Replacement
- Kirkcaldy Solar Energy Partnership proposed 240-kV transmission line
- Land Purchase Application (Closed Meeting)
- Town of Vulcan Parade Float Request
REGULAR MEETING OF COUNCIL
The Town of Vulcan Council will discuss a proposed bylaw amendment regarding the Fairways Park proposal by Pristine Homes. The meeting also includes appointments for Deputy Mayor and a Library Board representative.
- Fairways Park proposal by Pristine Homes
- Deputy Mayor appointment
- Vulcan Library Board representative appointment
- 2022 Town Hall Meeting planning
- Land purchase application (closed meeting)
REGULAR MEETING OF COUNCIL
The Council will discuss the Industrial Infrastructure Borrowing Bylaw and the North Industrial Subdivision Infrastructure Project. The meeting also includes a report from the RCMP and requests for temporary street closures and loading zones.
- Bylaw No. 1507-22 Industrial Infrastructure Borrowing Bylaw
- North Industrial Subdivision Infrastructure Project
- Donation to Birdies for Kids (Rainbow Literacy)
- Vulcan County Cruisers temporary street closure request
- FCSS/Foodbank loading zone request
REGULAR MEETING OF COUNCIL
The Town Council will discuss 2022 Commercial Development Incentives and a specific incentive application (PL-12.22.01). The meeting also includes a request for a temporary street closure for the Vulcan County BBQ.
- Vulcan County BBQ temporary street closure request
- 2022 Commercial Development Incentives
- Commercial Development Incentive Application PL-12.22.01
- Financial reports including Cash Statement and Year-to-Date Statement ending April 30, 2022
VULCAN & DISTRICT RECREATION COMMITTEE
The Vulcan & District Recreation Committee is meeting to discuss recreation projects and events, including early ice for the 2022/2023 season, sports court funding, and an upcoming pool symposium. The agenda includes reports on the dog park, pool user meeting, and community events like Spock Days and the Tinman Triathlon.
- Early ice request for mid-September supported by Town and County councils for 2022/2023 season
- Sports courts: $15,000 grant received, CFEP application in progress
- Pool symposium on May 12 with 17 communities and 43 attendees
- Vulcan Lions Club to install glow-in-the-dark hopscotch by pool
- Ron Pelham Award presented to Derek Sager on April 26, 2022
COMMITTEE OF THE WHOLE
The Committee of the Whole is meeting to review the town's 2022 operating and capital budgets, the assessment and mill rate, and the reserves plan. These are discussion items, not final decisions, and the meeting also includes a closed session.
- 2022 Operating Budget Review
- 2022 Assessment and Mill Rate Review
- 2022 Capital Budget Review
- 2022 Operating and Capital Reserves Plan Review
Municipal Planning Commission
The Municipal Planning Commission will consider Development Permit Application D22.07 for a Home Occupation II (Day Home) at 613 Centre Street, Vulcan. The application is in compliance with Land Use By-Law 1437-15, and no concerns were received from nearby property owners. The commission may approve, approve with amendments, or deny the permit.
- Development Permit D22.07: Home Occupation II (Day Home) at 613 Centre Street, Lot 19-Block 16-Plan 9834GF
- If approved, water flat rate fee of $37.50 plus $5.50 bi-monthly for Home Occupation II
- Permit includes conditions: no outside storage, annual business license, adherence to Child Care Licensing Act
- Appeal period ends May 3, 2022; appeal fee $500 to Subdivision & Appeal Board
- Development Clerk Report lists pending permits for accessory building, deck extension, and new home
REGULAR MEETING OF COUNCIL
The Town of Vulcan Council is meeting to discuss several current business items, including a request from the Marquis Foundation Building Committee, a Community Peace Officer (CPO) Mutual Aid Agreement, and an early ice request. The agenda also includes routine correspondence, committee reports, and administrative updates. A closed meeting is scheduled to discuss a recreation agreement under FOIPP.
- Marquis Foundation Building Committee request
- CPO Mutual Aid Agreement
- Early Ice Request
- Recreation Agreement discussion in closed meeting (FOIPP Section 23)
- Correspondence: Town of Fox Creek letter to Alberta Utilities Commission re utility fees
REGULAR MEETING OF COUNCIL
The Town of Vulcan Council is meeting to discuss a residential zoning change request from Pristine Homes to convert 50 unserviced lots in the Fairways subdivision into a luxury recreational vehicle park, along with other business items. The agenda includes presentations from Pristine Homes and STARS Foundation, a proposal from the Vulcan and District Agricultural Society, and a closed meeting on a recreation agreement.
- Residential zoning change request for 50 unserviced lots in Fairways to allow luxury RV park
- Presentation by Henry DeKort of Pristine Homes introducing Fairways Park
- STARS Foundation presentation by Glenda Farnden
- Vulcan and District Agricultural Society proposal
- Closed meeting on recreation agreement under FOIPP Act Section 23
REGULAR MEETING OF COUNCIL
The Town of Vulcan Council is meeting to consider Bylaw No. 1505-22 for a local improvement on 600 Block of 1st Street South, and to review requests for community events including Spock Days, SODA Thrift Store celebrations, and the Tinman Triathlon. Council will also receive reports from committees and administration, and may enter a closed meeting.
- Bylaw No. 1505-22 Local Improvement 600 Bk of 1st Street South
- Spock Days Request
- SODA Thrift Store Celebrations
- Tinman Triathlon Requests
- Vulcan Library Board Member at Large resignation (Mary Lou Fischl)
MUNICIPAL PLANNING COMMISSION
The Vulcan Municipal Planning Commission approved Development Permit Application D22.05 for a mini storage/RV storage facility at 102 - 2nd Street SW, with amendments including a detailed site plan and removal of the water meter requirement. The meeting also included introductions of new members and routine adoption of minutes and reports.
- Approved Development Permit D22.05 for mini storage/RV storage facility at 102 - 2nd Street SW
- Amendments: detailed site plan required, water meter requirement removed (site unserviced)
- Matt Orr declared pecuniary interest and left seat during D22.05 discussion
- Adopted February 22, 2022 minutes
- Received Development Officer's Report for information
VULCAN TOWN AND COUNTY AIRPORT COMMITTEE MEETING
The Vulcan Town and County Airport Committee is meeting to consider approving payments for the electrical servicing expansion project and transferring remaining funds to the Vulcan Flying Club. The committee will also discuss suspending its activity following the operational agreement with the Flying Club, and approve electronic distribution of meeting minutes.
- Approve payment of $15,571.38 to Vulcan County for electrical installation at Vulcan Airport
- Approve payment of $22,279.31 to Vulcan Flying Club for airport operations
- Direct administration to close the Airport Committee general account at Alberta Treasury Branch
- Consider suspending Airport Committee activity until operational agreement with Vulcan Flying Club is terminated or councils request reactivation
- Approve electronic distribution and approval of meeting minutes
MUNICIPAL PLANNING COMMISSION
The Municipal Planning Commission will review Development Permit Application D22.04 for a Home Occupation II (hair stylist) at 223 Allen Crescent, and consider recommending Gerry Hillier for a Member-at-Large appointment. The agenda also includes adoption of previous minutes and a development clerk report.
- Development Permit D22.04: Home Occupation II (Hair Stylist) at 223 Allen Crescent, Lot 7, Block 55, Plan 7911085
- MPC Member-at-Large appointment: recommendation to appoint Gerry Hillier for a 4-year term
- Development Clerk Report (Jan 8–Feb 11, 2022): permits issued, including electrical, gas, plumbing, and business licenses
- Minutes of December 14, 2021 meeting to be adopted
SPECIAL COUNCIL MEETING
This special council meeting is called solely to review the Vulcan and District Recreation Agreement. Council will consider a recommendation to move into a closed meeting to discuss the amended agreement received from Vulcan County, citing FOIPP Act Section 23 for local public body confidences. No public decisions or other business are on the agenda.
- Review of Vulcan and District Recreation Agreement
- Recommendation to move into closed meeting under FOIPP Act Section 23(1)(a)
- Discussion of amended agreement received from Vulcan County
REGULAR MEETING OF COUNCIL
This is a regular meeting of Vulcan Town Council. Council will hear presentations from the Oldman Watershed Council and Community Futures Highwood, and will discuss several business items including a proposal from the Vulcan and District Agricultural Society, attendance at a seniors housing convention, and pool wages. The agenda also includes routine adoption of minutes, correspondence, and committee reports.
- Delegation from Oldman Watershed Council on 2021-22 projects
- Delegation from Community Futures Highwood on economic development
- Vulcan and District Agricultural Society proposal
- 2022 Alberta Seniors Communities & Housing Association Convention
- Pool wages discussion
VULCAN & DISTRICT RECREATION COMMITTEE
The Vulcan & District Recreation Committee is meeting to discuss several recreation items, including a comparison of pool staff wages with other communities, a two-stage concept plan for sports courts, and the transition from Red Cross to Lifesaving Society for pool courses. The committee will also review the 2022 strategic planning priorities for tourism and recreation, which include potential costs for various projects. The meeting will also cover updates on the dog park, the spring/summer recreation guide, and upcoming events like Spock Days.
- Pool staff wages comparison with other communities to be brought to council
- CIMA concept plan for sports courts (two-stage) to be presented to council
- Transition from Red Cross to Lifesaving Society for pool courses; $20 fee per instructor for certification change
- Strategic planning priorities include $50,000 for VMMP revision, $380K-$1.6 million for multisport courts, and $5,000 for dog park equipment
- Ads for lifeguards and concession operator posted
COMMITTEE OF THE WHOLE
The Committee of the Whole will review various departmental priority lists including municipal enforcement, tourism, recreation, public works, finance, and administration. These lists outline potential projects and estimated costs for council to consider for the year.
- Infrastructure replacement according to 5 yr. Plan ($1,200,000.00)
- Industrial Subdivision Servicing ($2,900,000.00)
- Sports Courts Project phase 1 ($450,000.00 - $550,000.00)
- Wheatland Lift Station Replacement ($400,000.00)
- Update Highway Information Sign ($30,000.00 - $50,000.00)
COMMITTEE OF THE WHOLE
The Committee of the Whole is meeting to receive updates from the town's auditor, assessor, engineering and planning consultants, and a developer. They will also review past strategic planning session materials and hold a round table discussion. The agenda is largely informational, with no decisions listed for this meeting.
- Auditor update from Scase and Partners (Darryl Scase)
- Assessor update from Benchmark Assessments (Ryan Vogt)
- Engineering update from CIMA+ (Arlen Babcock & Joel Hall)
- Planning update from ORRSC (Lenze Kuiper & Ryan Dyck)
- Developer update from Pristine Homes (Henry Dekort)
REGULAR MEETING OF COUNCIL
At this regular meeting, Vulcan Town Council will discuss several items, including a request from the Vulcan Lions Club for general approval to work with town departments on small community projects, and an industrial subdivision servicing plan. Council will also receive correspondence from other municipalities on rural vaccine provision and immigrant nurse accreditation, and hear committee and administrative reports.
- Vulcan Lions Club requests general approval for small projects like tree planting, bench installations, and playground surfacing
- Industrial Subdivision Servicing Plan to be discussed
- Correspondence from Town of Tofield on rural adolescent vaccine provision
- Letters of support from Crowsnest Pass for fast-tracking immigrant nurses and physicians
- Committee reports from Vulcan & District Waste Commission and Southern Alberta Energy from Waste Association
REGULAR MEETING OF COUNCIL
The Town of Vulcan Council is meeting to consider a 2022 municipal borrowing bylaw, disposal of municipal documents, a request from Community Futures Highwood, and replacement of a deck mower. Council will also receive reports from committees, administration, and councillors, and hold a closed meeting regarding a land purchase application.
- 2022 Municipal Borrowing Bylaw No 1504-22
- Disposal of Municipal Documents
- Community Futures Highwood - SMARTstart Request
- Deck Mower Replacement
- Closed meeting: Land Purchase Application (FOIPP Section 16)
VULCAN & DISTRICT RECREATION COMMITTEE
The Vulcan & District Recreation Committee will discuss new sports court concepts, which have come in over budget, and set priorities for the 2022 season at the Lions Community Pool. They will also review the Community Services Manager's report and hear updates from various subcommittees.
- Review of three costly sports court designs from CIMA
- Discussion of 2022 priorities for the Vulcan Lions Community Pool
- Proposed 2022 recreation activities list
- Update on pool concession ads for 2022 season
- Report on CCHS charity game raising nearly $1800 for daycare