Vulcan public meetings in 2023
34 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
REGULAR MEETING OF COUNCIL
Council is meeting to discuss the 2024 Interim Operational Budget and the 2024 Rates and Fees Bylaw. The agenda also includes a proposal for a Star Trek 100th anniversary event in 2066 and the disposal of municipal documents.
- Bylaw No. 1515-23 2024 Rates and Fees Bylaw
- 2024 Interim Operational Budget
- Policy F-06 Amendment
- Disposal of Municipal Documents
- CAO Evaluation (Closed Meeting)
COMMITTEE OF THE WHOLE
The Committee of the Whole is meeting to review the draft 2024 Operating Budget. The body will also review the draft 2024 Rates and Fees Bylaw.
- Review of the Draft 2024 Operating Budget
- Review of the Draft 2024 Rates and Fees Bylaw
REGULAR MEETING OF COUNCIL
The Council is meeting to address administrative appointments and operational agreements. Key items include a representative appointment for the Vulcan Library Board and an amendment to the Water Commission Operation Agreement.
- Vulcan Library Board Representative Appointment Request
- Vulcan Library Public Art Installation
- Water Commission Operation Agreement Amendment
- Vulcan and District Recreation Services Joint Use Funding Agreement
- RCMP Q2 Community Report
COMMITTEE OF THE WHOLE
The Committee of the Whole will meet to review the draft 2024 operating budget. The remainder of the meeting consists of procedural items and a closed session.
- Review of the Draft 2024 Operating Budget
MUNICIPAL PLANNING COMMISSION
The Municipal Planning Commission is reviewing a development permit application for a previously owned dwelling. The applicant is seeking a 1-foot variance from the required 5-foot side yard setback.
- Development Permit Application D23.36: Request for 1-foot side yard setback variance at 214 - 3 Street N
REGULAR MEETING OF COUNCIL
The Town Council will review requests for a golf cart pathway, the 2023 CPKC Holiday Train, and community event sign repairs. The meeting includes a closed session to discuss a land purchase offer involving third party business interests.
- Land purchase offer (closed meeting)
- Golf cart pathway request
- CPKC Holiday Train 2023
- Community event sign repair
- Funding request from Vulcan Regional Foodbank Society
REGULAR MEETING OF COUNCIL
The Town Council is meeting to appoint a Deputy Mayor and discuss a fundraiser hay ride for the Vulcan Healthcare Auxiliary. The session includes reviews of financial statements and reports from the Municipal Planning Commission and the Marquis Foundation.
- Appointment of Councillor Moore-Coffey as Deputy Mayor
- Proposed route and Public Works assistance for the Vulcan Healthcare Auxiliary Hay Ride on December 2
- Proclamation request from Rowan House Society for Family Violence Prevention Month
- Request from Fred Pratt regarding golf cart access to the Vulcan Golf Course
- Cash and Year-to-Date financial statements ending September 30, 2023
ORGANIZATIONAL MEETING
Town Council is meeting to appoint the Mayor and Deputy Mayor and establish administrative schedules for 2024. The body will also review its procedural bylaws and appoint representatives to various committees and boards.
- Appointment of Mayor for a one-year term
- Review of Council Procedural Bylaw No. 1492-20
- Establishment of 2024 Regular Council Meeting Schedule
- Appointment of Councillor Committee representatives
- Determination of Town signing authority
MUNICIPAL PLANNING COMMISSION
The Municipal Planning Commission is reviewing a request to subdivide a 1.24 acre commercial parcel and a development permit for a surveillance suite. The body will also receive the September 2023 Development Officer's report and conduct a land use policy review.
- Subdivision 2023-0-120: Proposal to subdivide one parcel from a 1.24 acre commercial lot (Block 69, Plan 821 1430)
- Development Permit D23.34: Application for a surveillance suite and two shipping containers at Lot 3 & 4 - Block 13 - Plan 4030AM
- Development Officer Report for September 2023
- Land Use By-Law/Policy Review
REGULAR MEETING OF COUNCIL
The Town of Vulcan Council will meet to review administrative reports and committee updates. A closed session is scheduled to discuss a land purchase offer involving third-party business interests.
- Closed meeting regarding a land purchase offer
- Appointment of a Member at Large to the Vulcan Fire Committee
- Budget request review for the Vulcan and District Historical Society
- RCMP report on the addition of a Corporal rank position to the Vulcan detachment
REGULAR MEETING OF COUNCIL
Town Council will discuss a funding request from the Vulcan Legion to host a production of the play 'Jake's Gift'. The body will also consider the appointment of a Member-At-Large to the Municipal Planning Commission and review under-utilized commercial properties.
- Funding request from Royal Canadian Legion Vulcan Branch 21 for 'Jake's Gift' (production cost estimated at $5,000 to $6,000)
- Proposed appointment of Dwayne Hill to the Municipal Planning Commission for a 4-year term
- Discussion on under-utilized commercial property
- Review of Physician Recruitment and Retention Agreement correspondence from the Village of Milo
- Financial reports including Cash Statement and Year-to-Date Statement ending August 31, 2023
MUNICIPAL PLANNING COMMISSION
The Commission is meeting to consider four development permit applications, including variance requests for a shed setback and garage height. The body will also discuss an appointment for a Member-At-Large and review the August 2023 Development Officer's report.
- Development Permit D23.28: Variance for shed side yard setback at 617 - 1 Street N
- Development Permit D23.29: Variance for garage height (17 ft vs 15 ft limit) at 613 - 1 Street S
- Development Permit D23.31: Application for review
- Development Permit D23.32: Application for review
- MPC Member-At-Large Appointment
REGULAR MEETING OF COUNCIL
Council will conduct a public hearing and consider the adoption of a new Public Notification Bylaw. The meeting also includes a review of a commercial development incentive application and various administrative reports.
- Public hearing for Public Notification Bylaw No. 1514-23
- Commercial Development Incentive Application PL-12.23.04
- SAEWA Director Nomination
- Notice of Physician Recruitment & Retention termination from Village of Lomond
MUNICIPAL PLANNING COMMISSION
The Municipal Planning Commission is meeting to consider a development permit for an accessory use and office at 315 - 1 Ave N. The body will also receive a presentation on social media advertising and the July 2023 Development Officer's report.
- Development Permit Application D23.27 for an office and quilting area at 315 - 1 Ave N
- Zoom presentation from YOLONomad regarding social media advertising
- Development Officer Report for July 2023
REGULAR MEETING OF COUNCIL
The Council will discuss the adoption of Public Notification Bylaw No. 1514-23 to establish the town website as a method for advertising notices. The meeting also includes reports on the Vulcan Arena dressing room expansion and the 1st Annual Pumpkin Walk.
- Public Notification Bylaw No. 1514-23
- Vulcan Arena Dressing Room Expansion
- 2023 Tax Recovery Public Auction Sale Date
- 1st Annual Pumpkin Walk
- RCMP Detachment Quarterly Report
REGULAR MEETING OF COUNCIL
Council is meeting to review requests for rodeo equipment relocation, temporary dressing rooms for the Vulcan Rampage, and arena emergency lighting upgrades. The body will also receive reports on the Marquis Foundation senior housing development and the Vulcan Golf and Country Club.
- Arena emergency lighting upgrades
- Vulcan Rampage temporary dressing room
- Rodeo grounds equipment relocation request
- Marquis Foundation senior housing development design
- MSI funding allocations: $225,978 (Capital), $143,874 (Operating), and $120,007 (CCBF)
REGULAR MEETING OF COUNCIL
Council will review a commercial development incentive application for a new business construction. The proposal includes a tiered municipal tax exemption over three years for the property at 202 2 Street North East.
- Commercial Development Incentive Application PL-12.23.03 for Tax Roll #092100
- Proposed tax exemptions: 50% first year, 75% second year, and 100% third year
- Vulcan Kinsmen temporary street closure request
- Historical Society request
- Chinook Arch Library Board 2022 Impact Report
REGULAR MEETING OF COUNCIL
The Town of Vulcan Council is meeting to discuss several community projects, including an industrial land purchase agreement and an arena dressing room expansion. The body will also review a community sports courts project and a liquor license for Vulcan Rampage home games.
- Industrial Land Purchase Agreement
- Arena Dressing Room Expansion Request
- Community Sports Courts Project
- Liquor License for Vulcan Rampage Home Games
- AFTC 2023 Sponsorship Request
REGULAR MEETING OF COUNCIL
The Town of Vulcan Council will discuss infrastructure projects including sewer work on Whispering Willows Lane and roof replacement for the Library and FCSS building. The meeting also includes requests for temporary street closures and an appointment for the FCSS board.
- Whispering Willows Lane Sewer Infrastructure Project
- Library and FCSS Building Roof Replacement
- Vulcan County Cruisers Temporary Street Closure Request
- FCSS Member at Large Appointment Request
- The Vulcan and District Historical Society Request
REGULAR MEETING OF COUNCIL
Council will review incentives for commercial development and show homes, as well as the rehabilitation of avenue asphalt. The meeting includes discussions on the Microtel project, Tinman Beer Gardens, and a donation to Birdies for Kids.
- 2023 Commercial Development Incentives
- 2023 Show Home Incentives
- Rehabilitation of Avenue Asphalt
- Donation to Birdies for Kids (Rainbow Literacy)
- Tinman Beer Gardens
MUNICIPAL PLANNING COMMISSION
The Municipal Planning Commission is meeting to consider three development permit applications. The body will review requests for a showhome designation and a home-based child dayhome.
- Development Permit D23.09: Request to designate 701 Fairways Drive as a 'Showhome' for tax incentive purposes
- Development Permit D23.14: Request for a Home Occupation II (Child Dayhome) at 207 Birch Road
- Proposed water rate for D23.14: $37.50 flat rate plus $5.50 bi-monthly
- Development Permit D23.11: Application for review (details not provided in text)
REGULAR MEETING OF COUNCIL
The Council is meeting to decide on the final 2023 Operating Budget, the 3 Year Financial Plan, and the 2023 Taxation Levy Bylaw No. 1513-23. The session will also include discussions on the Community Sports Courts Project and various capital plans.
- 2023 Taxation Levy Bylaw No. 1513-23
- 2023 Operating Budget and 3 Year Financial Plan
- 2023 Capital Budget and 5 Year Capital Plan
- 2023 Capital & Operating Reserves Plan
- Community Sports Courts Project
COMMITTEE OF THE WHOLE
The Committee of the Whole will review the 2023 operating and capital budgets. The body will also discuss the 2023 assessment, mill rate, and the operating and capital reserves plan.
- 2023 Operating Budget Review
- 2023 Assessment and Mill Rate
- 2023 Capital Budget Review
- 2023 Operating and Capital Reserves Plan Review
REGULAR MEETING OF COUNCIL
The Council will meet to discuss several operational items, including a local improvement plan and a capital funding request for the fire department. The body is also reviewing a water commission agreement amendment and the status of under-utilized commercial properties.
- Whispering Willows Lane - Local Improvement Plan
- Fire Department Capital Funding Request
- Water Commission Operation Agreement Amendment
- Vacant and Under-utilized Commercial Property discussion
- Vulcan Library Board Representative Appointment Request
MUNICIPAL PLANNING COMMISSION
The Municipal Planning Commission is considering a discretionary use application for a business relocating to a different land district. The body will also review the Development Officer's report for March 2023.
- Development Permit Application D23.06 for a change of use at 123 Centre St. E (Highway Liquor)
- Development Officer's Report for March 2023
- Discussion of a potential Microtel hotel development with a feasibility study cost of approximately $10,000
REGULAR MEETING OF COUNCIL
Council will discuss a commercial development incentive application and review the 2022 audited financial statements. The meeting includes a presentation from STARS and a review of an amendment to the signing authority policy.
- Commercial Development Incentive Application PL-12.23.01
- 2022 Audited Financial Statements
- Policy F-03 Signing Authority Amendment
- Presentation by STARS Senior Municipal Relations Liaison Glenda Farnden
- Joint Use Letter from Minister of Municipal Affairs Rebecca Schulz
REGULAR MEETING OF COUNCIL
Council is discussing a proposal to relocate sidewalks on Center Street to meet amended Transport Canada Grade Crossing Regulations. The body is also reviewing a user agreement for Memorial Park and sanitary sewer pipe rehabilitation.
- Proposal to relocate sidewalks on Center Street at CP Railway Crossing for an estimated cost of up to $12,000
- Memorial Park User Agreement
- Sanitary Sewer Pipe Rehabilitation
- Sponsorship request from Canadian History Ehx for a website post ($250) or podcast episode ($1,000)
- Electronic Donation Tourism
MUNICIPAL PLANNING COMMISSION
The Municipal Planning Commission is meeting to consider a development permit application for a property built in 1947. The applicant is seeking a waiver for front and side yard setbacks that do not meet current Land Use ByLaw requirements.
- Development Permit Application D23.04: Waiver request for setbacks at 326 - 1 Street N.
- Review of February 2023 Development Officer's Report
REGULAR MEETING OF COUNCIL
The Town Council is meeting to appoint a Deputy Mayor and review several infrastructure and equipment needs. The agenda includes discussions on the Whispering Willows Sewer Project and the replacement of a deck mower.
- Whispering Willows Sewer Project
- Deputy Mayor Appointment
- Deck Mower Replacement
- Encroachment Agreement (Fence)
- Presentation by Rowan House Society
REGULAR MEETING OF COUNCIL
The Council will discuss a local improvement proposal from Pristine Homes and a funding request for Family and Community Support Services. The meeting also includes a decision on replacing an amplifier at the arena and assistance for the Spock Days Parade and Ball Tournament.
- Local Improvement Proposal from Pristine Homes
- Amplifier replacement at the Arena
- Spock Days Parade and Ball Tournament assistance
- FCSS additional funding request
- Community update from Vulcan and Region Family and Community Support Services
MUNICIPAL PLANNING COMMISSION
The Municipal Planning Commission is considering Development Permit Application D23.01 for a surveillance suite in the Industrial I-1 district. The applicant is seeking a relaxation of the 500 sq ft size limit, as the proposed suite is approximately 1,829 sq ft. The commission will also discuss Prairie Vista Estate and Microtel.
- Development Permit Application D23.01 for a surveillance suite at 903 - 1 Avenue N
- Request for size relaxation from 500 sq ft to approximately 1,829 sq ft
- Discussion regarding Prairie Vista Estate
- Discussion regarding Microtel
- Review of January 2023 Development Clerk Report
REGULAR MEETING OF COUNCIL
The Council is meeting to discuss several facility upgrades and community service agreements. Key items include roof and lighting replacements and a lease agreement for the Agricultural Society.
- Library and FCSS Building roof replacement
- Lighting upgrade for the Tourist Center
- Vulcan and District Agricultural Society lease agreement
- Mower replacement
- Water Commission Operation Agreement (Closed Meeting)
REGULAR MEETING OF COUNCIL
Council will discuss the 2023 Municipal Borrowing Bylaw and the appointment of a Development Officer. The meeting includes a presentation from the Community Emergency Response Team (CERT) and reports from various municipal departments.
- 2023 Municipal Borrowing Bylaw No 1512-23
- Development Officer Appointment
- Industrial Lot Listing Signage
- Disposal of Municipal Documents
- Cancellation of January 23, 2023 Regular Meeting
MUNICIPAL PLANNING COMMISSION
The Municipal Planning Commission is meeting to consider two development permit applications. The body will review a request to convert commercial space into a rental apartment and a request for a temporary shipping container for building materials.
- Development Permit D22.33: Proposal to convert 708 sq. ft. of unused space at 118 Centre St into a one-bedroom rental apartment
- Parking waiver request for 118 Centre St to reduce required off-street parking from 7 spaces to 6
- Development Permit D22.34: Request for a 90-day temporary permit for a shipping container at 109 - 1 Street N for renovation storage
- Review of Development Clerk reports for November and December 2022