Vulcan public meetings in 2025

COMMITTEE OF THE WHOLE

The Committee of the Whole will review the town's strategic planning documents and financial plans. A closed meeting will be held to receive an update on the Marquis Foundation Seniors Housing Project under the Access to Information Act. No formal decisions are listed on the agenda, only discussion and review items.

• Review of Strategic Planning documents and financial plans
• Closed meeting to discuss Marquis Foundation Seniors Housing Project update (ATI Act Section 30)

REGULAR MEETING OF COUNCIL

The Town of Vulcan Council will adopt the agenda and previous minutes, review several bylaws and policy amendments, and discuss current business items including a Development Agreement, the 2026 Interim Operational Budget, and the 2026 Capital Budget. The meeting also includes appointments to the Library Board and a review of the Joint Use Funding Agreement for recreation facilities. All items are presented for council decision or information.

• Development Agreement DA.TOV.25.02
• 2026 Interim Operational Budget
• 2026 Capital Budget
• Bylaw No. 1530-25 2026 Rates and Fees Bylaw
• Policy F-06 Recurring Grants to Organizations Amendment

COMMITTEE OF THE WHOLE

The Committee of the Whole will consider the town's draft operating budget for 2026, review the proposed 2026 Rates and Fees Bylaw Schedule A, and examine the draft capital budget for 2026. Department heads will be present to present their budget changes. No formal decisions are indicated; the agenda calls for review and discussion.

• Review of the Draft 2026 Operating Budget
• 2026 Rates and Fees Bylaw Schedule "A" review
• Review of the Draft 2026 Capital Budget
• Department heads present 2026 budget changes

REGULAR MEETING OF COUNCIL

The council will discuss a proposed amendment to Policy PU-05 for the Virginia Michell Memorial Park campground to permit long‑term camping and tenting. Other agenda items include the 2025 Tax Recovery Auction, a library board representative appointment request, a joint‑use funding agreement for recreation services, and a Star Trek royalty transfer. All items are scheduled for the regular council meeting on November 24, 2025.

• Policy PU-05 VMMP Campground Amendment
• 2025 Tax Recovery Auction
• Vulcan Library Board Representative Appointment Request
• Vulcan and District Recreation Services Joint Use Funding Agreement
• Star Trek Royalty Transfer From Reserve

REGULAR MEETING OF COUNCIL

The Town of Vulcan council will convene for a regular meeting on November 10, 2025, to adopt the agenda and previous meeting minutes. The session includes correspondence from the Minister of Municipal Affairs and reports from the RCMP and various community boards.

• Adoption of agenda and minutes from October 27, 2025
• Correspondence from Minister of Municipal Affairs Dan Williams
• Vulcan RCMP Q2 Full report
• Chinook Arch Regional Board Representative Appointment Request
• FCSS & Food Bank RDN Funding Request

REGULAR MEETING OF COUNCIL

At the regular council meeting on Oct. 27, 2025, the Town of Vulcan will adopt the agenda, approve previous minutes, receive financial statements, and consider several current‑business items. The council will review the Fairways/Willows Conceptual Scheme, a planning document for the Fairways and Willows area. Additional items include a conference of the Family and Community Support Services Association of Alberta, appointments to the MPC and Regional Assessment Review Board, and the CPKC Holiday Train 2025. The meeting also includes a proclamation request for Rowan House and a Policy F‑06 Recurring Grants to Organizations amendment.

• Fairways/Willows Conceptual Scheme (planning document)
• 2025 Family and Community Support Services Association of Alberta Conference
• MPC Member‑At‑Large Appointment
• Regional Assessment Review Board Member‑At‑Large Appointment
• CPKC Holiday Train 2025

MUNICIPAL PLANNING COMMISSION

The Municipal Planning Commission appointed new leadership and recommended a member-at-large appointment to Town Council. The body also reviewed and approved two development permit applications with specific conditions.

• Appointed Judy Sanderson as Chairman and Dwayne Hill as Vice-Chairman
• Recommended Lyle Magnuson for appointment as Member-at-Large for a term ending October 15, 2027
• Approved Development Permit D25.44 as a temporary one-year permit with outdoor storage and parking requirements
• Approved Development Permit D25.43 with a waiver of front, secondary front, and side yard setbacks

ORGANIZATIONAL MEETING

The Town of Vulcan council will appoint a Mayor and a Deputy Mayor and amend Policy A‑16 governing those appointments. It will also approve the 2026 regular council meeting schedule, adopt a seating arrangement for the council chambers, and amend Policy F‑03 to grant signing authority to specified individuals. Several policy reviews and committee appointments will be received for information.

• Appointment of XXX as Mayor for a one‑year term (amend Policy A‑16)
• Appointment of XXX as Deputy Mayor (term ending June 27, 2026, amend Policy A‑16)
• Adoption of 2026 regular council meeting schedule at 321 2nd Street South
• Approval of council seating arrangement in chambers
• Amendment of Policy F‑03 to grant signing authority to identified individuals

REGULAR MEETING OF COUNCIL

Town Council will discuss an amendment to the Council Procedural Bylaw to remove references to the code of conduct following the royal assent of Bill 50. The body will also review financial statements and plan for the 2nd Annual Santa Claus Run.

• Council Procedural Bylaw Amendment No. 1492-C25
• 2nd Annual Santa Claus Run
• Lions Club of Vulcan swimming pool fence advertising signage
• Cash Statement and Year-to-Date Statement ending August 31, 2025
• Cancellation of the October 2025 Regular Meeting of Council

REGULAR MEETING OF COUNCIL

The Vulcan Town Council will hear delegations and presentations, review several correspondence items, and receive financial statements. Current business includes the closure of the golf‑course loan bank account, planning for the 3rd Annual Pumpkin Walk, and a road closure for a movie‑night event. Committee, councillor, and administrative reports will also be presented for information.

• Golf Course Loan Bank Account Closure
• 3rd Annual Pumpkin Walk
• Road Closure for Movie Night
• SouthGrow Regional Economic Development Council presentation
• MLA Grant Hunter Report

REGULAR MEETING OF COUNCIL

The Town of Vulcan Council will consider several items at its August 11 meeting, including appointing new members to the municipal library board, approving a zero‑turn mower replacement, reviewing the CAO evaluation and vacation request, and setting the date for the 2025 tax‑recovery public auction. A key decision is directing administration to submit the required response plan for the 2024‑2025 Municipal Accountability Program findings.

• Re‑appoint Debra Wyatt to the Library Board for one year and appoint Joy Brilz for three years
• Approve the zero‑turn mower replacement request
• Review and act on the CAO evaluation and vacation request
• Set the date for the 2025 Tax Recovery Public Auction Sale
• Direct administration to submit the Municipal Accountability Program response plan

REGULAR MEETING OF COUNCIL

The Town of Vulcan Council will consider a public hearing on Bylaw No. 1529-25, which proposes a 55% maximum site coverage for principal buildings in three condominium plans. The meeting also includes approval of a Commercial Development Incentive Application (PL-12.25.01), a request to install a programmable card‑reader lock on the arena door for up to $3,250.00, a temporary road closure on First Avenue North for a Vulcon outdoor movie, and a Policy A‑12 amendment on council remuneration. Additional items such as a land purchase offer and a land lease assignment consent are also on the agenda.

• Bylaw No. 1529-25 Land Use Bylaw Amendment – 55% site coverage for condo plans 0111260, 0212256, 0414588
• Commercial Development Incentive Application PL-12.25.01
• Arena access door lock – programmable card reader, cost not to exceed $3,250.00
• Road closure of First Avenue North (Center St to First St N) for Vulcon movie night on July 25
• Policy A‑12 Council Remuneration Amendment (Ad‑hoc citizens committee recommendations)

MUNICIPAL PLANNING COMMISSION

The Municipal Planning Commission is meeting to discuss and decide on three development permit applications. These include a request for shipping container storage and a variance for an existing covered deck.

• D25.33: Application for three 40-foot shipping containers at 422 - 2 Avenue NE
• D25.37: As-built permit and variance request for a covered deck at 402 - Ave N
• D25.38: Development permit application (details not provided in text)
• Review of the Development Officer's report

REGULAR MEETING OF COUNCIL

The Council will review a Clean Energy Improvement Program and a commercial development incentive application. The meeting includes presentations from STARS and the RCMP, as well as a request for a road closure for Vulcon.

• Commercial Development Incentive Application PL-12.25.02
• Clean Energy Improvement Program
• Road closure for Vulcon
• Arena access door
• Ad-hoc Citizens Committee on Council Compensation

REGULAR MEETING OF COUNCIL

The Town of Vulcan Council will meet to discuss a Land Use Bylaw amendment and various municipal repairs. The agenda includes reviewing financial statements and reports from the RCMP and local committees.

• Bylaw No. 1529-25 Land Use Bylaw Amendment
• Donation to Birdies for Kids (Rainbow Literacy)
• Swimming Pool Boiler Repair
• Pool Membership Printer
• Vulcan RCMP Q4 Report

MUNICIPAL PLANNING COMMISSION

The Municipal Planning Commission will consider several development permit applications, including D25.24 for an automotive repair use and D25.19 with penalty amendments. It will also review and recommend the Land Use Bylaw amendment 1529-25 to Town Council. The Development Officer’s report will be received for information. The meeting includes routine agenda items such as minutes adoption and scheduling the next meeting.

• Approve Development Permit D25.24 for an automotive repair discretionary use
• Consider Development Permit D25.26 for 406 Centre Street front‑yard setback variance
• Approve Development Permit D25.19 with penalty amendment per Option 1
• Review and forward recommendation on Land Use Bylaw amendment 1529-25 to Council
• Receive Development Officer’s report for information

REGULAR MEETING OF COUNCIL

The posted agenda for the Vulcan Council regular meeting on June 9, 2025 includes only a website login interface and no listed agenda items. No decisions, proposals, or discussions are documented in the agenda.

REGULAR MEETING OF COUNCIL

The Town of Vulcan Council meeting on May 26, 2025 will discuss the 2025 Commercial Development Incentives and a Sanitary Sewer Pipe Rehabilitation project. A closed‑meeting item will address a land purchase offer under the FOIPP Act Section 16. Additional items include financial reports and committee updates.

• 2025 Commercial Development Incentives – review of incentive program for businesses
• Sanitary Sewer Pipe Rehabilitation – discussion of sewer infrastructure project
• Land Purchase Offer – closed meeting under FOIPP Act Section 16
• Financial Reports – cash statement and year‑to‑date summary for period ending April 30 2025
• Committee Reports – updates from health & wellness foundation, regional services, library board, emergency services, senior society, and flying club

MUNICIPAL PLANNING COMMISSION

The Municipal Planning Commission will review the draft Municipal Development Plan and consider a land use by-law amendment. The agenda also includes several development permit applications and correspondence from the Oldman River Regional Services Commission.

• Review of Vulcan County Draft Municipal Development Plan
• Land Use By-Law Amendment 1529-25
• Development Permit Applications D25.24 and D25.19
• Development Officer's Report
• ORRSC Periodical - Spring 2025

REGULAR MEETING OF COUNCIL

Council will review the 2025 Operating and Capital budgets, including a 25-year equipment replacement plan. The meeting includes a decision on the 2025 Taxation Levy Bylaw No. 1528-25 and a funding request for the food bank.

• 2025 Taxation Levy Bylaw No. 1528-25
• Food Bank funding request
• Development Agreement DA.TOV.25.01
• Infrastructure Master Plan
• 2025 Operating Budget and 3 Year Financial Plan

COMMITTEE OF THE WHOLE

The Committee of the Whole will hear financial reports for 2025. Items include a review of the operating budget, the assessment and mill rate, the capital budget, and the operating and capital reserves plan. No specific decisions are listed, only reviews of these financial matters.

• 2025 Operating Budget Review
• 2025 Assessment and Mill Rate
• 2025 Capital Budget Review
• 2025 Operating and Capital Reserves Plan Review

REGULAR MEETING OF COUNCIL

The Town of Vulcan Council will adopt the agenda and previous meeting minutes, receive financial and committee reports, and consider two major current‑business items: a request to purchase an undeveloped lot and a proposal to buy 62 columbarium niches for a maximum of $57,250, directing administration to execute the purchase. Additional items include a library board representative appointment request and routine reports.

• Adoption of agenda and previous minutes
• Review of 2024 audited financial statements
• Vulcan Library Board representative appointment request
• Undeveloped lot purchase request
• Purchase of 62 columbarium niches for up to $57,250 from Wisener Holdings Ltd.

MUNICIPAL PLANNING COMMISSION

The Municipal Planning Commission will consider a development permit for a four-unit dwelling at 415-421 Meadowlark Way. The application requests waivers for front and rear yard setbacks to align with a 2003 blanket waiver.

• Development permit D25.21 for four-unit dwelling at 415-421 Meadowlark Way
• Request for front yard setback waiver of 2 feet
• Request for rear yard setback waiver of 6.5 feet for a rear deck
• Application seeks approval under Land Use Bylaw 1437-15
• Housing Needs Assessment report indicates need for more smaller units

REGULAR MEETING OF COUNCIL

The Vulcan Council will receive delegations and presentations, including a retirement recognition. It will review correspondence items such as the Alberta Association of Nurses Nursing Week 2025 declaration. Current business includes a declaration of Alberta Rural Health Week, a request from the Vulcan County Cruisers Car Club, and a proposal to purchase columbarium niches. Committee and councillor reports will also be received for information.

• Columbarium Niche Purchase Proposal
• Vulcan County Cruisers Car Club Request
• Declaration of Alberta Rural Health Week
• Delegation: Dave Stoddard – Retirement Recognition
• Correspondence: Alberta Association of Nurses – Nursing Week 2025 Declaration

MUNICIPAL PLANNING COMMISSION

The Municipal Planning Commission will review a development permit for a single-unit dwelling at 316 Whispering Way. The application seeks approval for a site coverage of 48%, which exceeds the 40% limit for principal buildings, though it remains within the total 55% allowance.

• Development Permit Application D25.16 for 316 Whispering Way
• Request for site coverage variance (48% vs 40% limit)
• Review of Homeowners Association restrictions on accessory buildings
• Consideration of side yard setback variance (4 feet vs 5 feet)
• Approval of previous Development Permit D25.03 at March meeting

REGULAR MEETING OF COUNCIL

Council will discuss draft policies regarding hiring, labour negotiations, employee benefits, hours of work, and sick and bereavement leave. The meeting also includes a presentation from a federal candidate and a review of financial statements ending February 28, 2025.

• Draft Policy PE-01 Hiring and Labour Negotiation
• Draft Policy PE-05 Employee Benefit
• Draft Policy PE-08 Hours of Work
• Draft Policy PE-11 Sick and Bereavement Leave
• Spock Days request and speed signs discussion

MUNICIPAL PLANNING COMMISSION

The Municipal Planning Commission will review a development permit application for a Home Occupation II business. The body will also receive the Development Officer's report for February 2025.

• Development Permit Application D25.03 for a Hair and Nail Salon at 501 - 2 Street S
• Proposed sewer charge change to commercial rate of $46.00 bi-monthly
• Proposed garbage collection fee change to commercial rate of $20.00 bi-monthly
• Proposed water charge increase of $5.50 bi-monthly
• Development Officer's February 2025 report detailing 7 development permits and 8 new business licenses

REGULAR MEETING OF COUNCIL

Council will conduct a public hearing and consider an amendment to Land Use Bylaw No. 1437-15. The meeting also includes discussions on infrastructure projects and equipment replacements.

• Public hearing for Bylaw No. 1526-25 (Land Use Bylaw amendment)
• Purchase of Wibit Pool Attraction
• Grader replacement
• Arena roof and Cemetery Road projects
• FCSS street closure request

COMMITTEE OF THE WHOLE

The committee will review the 2025 interim budget, strategic plan, and available grants and reserves. The meeting includes a capital planning session to discuss estimated costs for infrastructure and equipment upgrades.

• 2025 Interim Budget with total projected expenses of $7,318,019.70
• Proposed 2nd Street North project estimated at $1.13 million
• Estimated $377,000 for a new grader and $12,000 for a mower
• Proposed $160,000 for Arena Roof using reserves and County funds
• Proposed $130,000 for VMMP Campground Expansion

REGULAR MEETING OF COUNCIL

The Town of Vulcan Council will meet to adopt the agenda, approve previous minutes, and consider several items including the naming of a secondary street and crosswalk for the Vulcan Legion, a development agreement, and an encroachment agreement on 1 Street S.

• Vulcan Legion Secondary Street Naming Request
• Vulcan Legion Crosswalk Request
• Development Agreement DA.TOV.25.01
• Encroachment Agreement - 429 - 1 Street S.
• Wibit Pool Attraction Purchase

MUNICIPAL PLANNING COMMISSION

The Municipal Planning Commission is meeting to discuss a specific development permit application and review a report from the Development Officer. The body will also consider a periodical regarding planning exemptions from the Oldman River Regional Services Commission.

• Development Permit Application D25.02
• Development Officer Report
• ORRSC Periodical - Winter 2024

REGULAR MEETING OF COUNCIL

The Town of Vulcan Council will meet to adopt the agenda, approve previous minutes, and review correspondence. The agenda includes a proposed Municipal Health and Safety Policy, a proclamation for Epilepsy Awareness, and a report on land purchase opportunities.

• Policy PE-16 Municipal Health and Safety Policy Draft
• Proclamation Purple Day for Epilepsy Awareness
• 2025 Healthy Aging Alberta Summit
• Land Purchase Opportunities
• Committee of the Whole Meeting - Planning

REGULAR MEETING OF COUNCIL

Council will discuss a municipal borrowing bylaw and an amendment to the Land Use Bylaw. The meeting also includes a review of financial statements ending December 31, 2024, and a discussion on council compensation.

• Land Use Bylaw Amendment No. 1526-25
• 2025 Municipal Borrowing Bylaw No 1527-25
• Parks Capital Reserve Transfer
• Ad-hoc Citizens Committee on Council Compensation
• Closed meeting regarding land purchase offers

MUNICIPAL PLANNING COMMISSION

The Municipal Planning Commission will consider two development permit applications for child‑care facilities at 126‑3 Street N and at 102 & 112‑1 Street S, including possible parking and site‑access conditions. It will also review a draft Land Use Bylaw Amendment (Bylaw 1526‑25) that proposes lowering the minimum size of mixed‑use residential units to 500 sq ft. ORRSC development notes on the applications will be presented, and the Development Officer’s report will be received.

• Development Permit Application D24.47 – child‑care facility at 126‑3 Street N
• Development Permit Application D24.60 – child‑care facility at 102 & 112‑1 Street S
• Land Use Bylaw Amendment Bylaw 1526‑25 to reduce mixed‑use unit minimum to 500 sq ft
• ORRSC Development Notes recommending parking plan revisions and site‑access limits
• Development Officer’s Report

REGULAR MEETING OF COUNCIL

Town Council will meet to consider a land purchase contract amendment and the disposal of municipal property. The meeting includes a presentation on development opportunities and a request regarding the Tinman Triathlon.

• Disposal of Municipal Property
• Land Purchase Contract Amendment
• Tinman Triathlon Requests
• Regional Assessment Review Board Member at Large Appointment
• Presentation by Chris Mitchell on Development Opportunities