Westport public meetings in 2021
43 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
18th COW
The Committee of the Whole will receive staff reports and consider recommendations on an off-leash dog park, a Library Board membership change, a website design proposal, and archiving YouTube recordings. It will also adopt minutes from three previous meetings. The meeting is largely procedural, with the dog park being the most substantive item.
- Off-leash dog park behind water tower: staff directed to continue developing plan
- Ruth Pedherney removal from Library Board via By-law 2020-48 amendment
- Website design proposal from Zero Noise Marketing for new Village website
- Archiving of YouTube recordings report from CAO
- Adoption of minutes from Nov 16, Nov 23, and Dec 14 COW meetings
17th COW Budget Meeting
The Village of Westport Committee of the Whole is reviewing the draft 2022 operating budget and considering a recommendation to hire Eastern Engineering Group for a $3,800 + HST post office building assessment. The meeting is closed to the public due to COVID-19 but will be livestreamed.
- Recommendation to authorize $3,800 + HST contract with Eastern Engineering Group for post office asset management report
- Draft 2022 operating budget shows total revenues of $1,696,521 and expenses of $1,446,661
- Municipal property tax revenue projected at $997,371, up from $951,812 in 2021
- Arena ice rental revenue budgeted at $125,000, up from $75,000 in 2021
- Fire services contract with Rideau Lakes Township increases from $37,000 to $52,000
23rd Council
The Village of Westport Council is meeting to adopt the agenda, potentially enter closed session to discuss confidential financial information, and consider a motion related to that discussion. A staff report on the results of a Request for Proposals (RFP) to award a contract for a Comprehensive Official Plan Review is on the table. The meeting will be livestreamed due to COVID restrictions.
- Closed session to consider confidential financial information related to contractual or other negotiations
- Potential motion pertaining to closed session discussion
- Staff report: Results of RFP to Award Contract for a Comprehensive Official Plan Review
- Confirmation By-law 2021-61 to ratify proceedings
22nd Council
The Village of Westport Council is meeting to decide on several financial and property matters. Key items include internally financing the Village's portion of the Bedford Street reconstruction using water/wastewater funds, approving the 2022 water and wastewater rates, and entering into site plan agreements for properties on Church and Main Streets. Council will also consider a pre-budget expense for updating the Water and Wastewater Financial Plan and a variance to the fencing by-law for a property on Spring Street.
- Approve internal financing for Bedford Street reconstruction using Water/Wastewater funds, repaid over 10 years
- Pre-budget approval of $26,750 +HST for Water and Wastewater Financial Plan update by Watson and Associates
- Pass By-law 2021-58 establishing 2022 Water and Wastewater rates
- Pass By-law 2021-55 for site plan agreement at 24 Church Street (Rosie Yumski's Fine Foods)
- Approve variance to Fencing By-law 2020-16 for property at 8 Spring Street
16th COW budget meeting
The Committee of the Whole is reviewing the draft 2022 capital expenditures budget, which includes water, wastewater, transportation, and general projects. The meeting is a budget working session, not a final approval. Public attendance is restricted due to COVID-19, but the meeting is livestreamed.
- $218,622 in water capital projects, including $45,000 for a compact wheel loader and $100,000 for chlorine contact time improvements
- $297,197 in wastewater projects, including $150,000 for Glen St sewer pump upgrades and $50,000 for a transfer pump replacement
- $75,000 for a salt shed replacement and $50,000 for capital paving, including Lakeview Dr
- $10,000 for an EV charging station at Bedford St municipal parking lot
- $25,000 for an Official Plan update and $30,000 for a Zoning Plan
21st Council
The Village of Westport Council is meeting to consider approving the results of Step One of a municipal branding process, which involved collecting community members' words to describe Westport. If approved, the process will move to Step Two, where the community will develop a slogan or tagline. The meeting also includes routine items such as adopting the agenda, a confirmatory by-law, and adjournment.
- Approval of Step One branding results and start of Step Two
- Community words submitted include 'charming', 'friendly', 'beautiful', 'home', 'welcoming'
- Branding project budget capped at $500 for advertising and logo development
- By-law 2021-54 to confirm proceedings of the meeting
- Meeting livestreamed on YouTube due to COVID restrictions
20th Council
The Village of Westport Council is meeting to adopt its agenda, appoint members to the Committee of Adjustment via By-law 2021-52, and pass a confirmatory by-law (2021-53) to ratify the meeting's proceedings. The meeting is livestreamed due to COVID restrictions, with no public attendance in Council Chambers.
- By-law 2021-52 appoints Mayor Robin Jones and Councillors Jackalyn Brady, Barry Card, Ami Carty, and Robert Roberts to the Committee of Adjustment, rescinding By-law 2021-34
- By-law 2021-53 confirms the proceedings of the November 16, 2021 Council meeting
- Meeting livestreamed on Village of Westport YouTube channel due to COVID restrictions
15th COW
The Committee of the Whole will review and make recommendations on several items, including site plan control agreements for two properties, a proposed 3% water/wastewater rate increase, and options for financing the Bedford Street reconstruction. The committee will also consider a $26,750 pre-budget expense for updating the Water and Wastewater Financial Plan, a variance to the fencing by-law, and a request from the Perth and Smiths Falls District Hospital for 2022 budget funding. The meeting is livestreamed on YouTube due to COVID restrictions.
- Site plan control agreements for 24 Church Street (Rosie Yumski's Fine Foods) and 22-26 Main Street (Kudrinko's Ltd), to be adopted via By-laws 2021-55 and 2021-54.
- Proposed 3% increase to total water/wastewater rates for 2022, with all funds directed to the capital charge.
- Recommendation to internally finance the Village's portion of Bedford Street reconstruction using Water/Wastewater funds, repaid over 10 years.
- Pre-budget approval of $26,750 +HST for updating the Water and Wastewater Financial Plan by Watson and Associates.
- Recommendation to renew the water/wastewater loan with a 5-year term at an expected rate near 3.1%.
Committee of Adjustment
The Committee of Adjustment will hold a public meeting to consider Minor Variance MV-02-21, which seeks to allow a 72.5m² addition to the specialty food store at 24 Church Street. The applicant requests two variances: reducing the interior side yard setback from 9m to 2.3m where it abuts a residential zone, and reducing the landscaped open space strip from 3.0m to 2.3m. The meeting is livestreamed due to COVID restrictions, and the committee will decide whether to approve, deny, or defer the application.
- Minor Variance MV-02-21 for 24 Church Street (Lot 7, Range 4, Reg. Plan 169)
- Proposed 72.5m² addition to expand Rosie Yumski's Fine Foods, removing existing deck and pathway
- Variance to reduce interior side yard from 9m to 2.3m where abutting residential zone
- Variance to reduce landscaped open space strip from 3.0m to 2.3m
- Application fee $1,000 plus $2,000 deposit for Village expenses
19th Council
Westport Council will vote on deferring capital projects totaling $16,000 to the 2022 budget, approve hiring Jp2g Consultants for a sewage contaminant study, and adopt the 2022 meeting schedule. They will also receive monthly budget reports and pass a by-law exempting lands in Harvest Creek Subdivision from part lot control.
- Defer $13,000 in capital projects to 2022 (Budget Variance Projects 2021)
- Defer $3,000 in capital projects to 2022 (Budget Variance 2021 Detail)
- Hire Jp2g Consultants for Westport LSSDS contaminant attenuation study
- By-law 2021-50: Exempt certain lands from Part Lot Control in Harvest Creek Subdivision
- Adopt 2022 Council and Committee of the Whole meeting schedule
14th COW
This is a procedural Committee of the Whole meeting with no substantive public decisions. The agenda includes adopting the agenda, entering a closed session to discuss personal matters about an identifiable individual (including municipal employees), and rising to report. The closed session involves receiving staff information, providing instruction, tabling discussion, or considering a resolution in open session. No specific items, contracts, or dollar amounts are listed.
- Closed session under Municipal Act for personal matters about an identifiable individual, including municipal employees
- Meeting livestreamed on Village of Westport YouTube channel; Council Chambers closed to public due to COVID restrictions
- Land acknowledgement for Anishnabek, Huron-Wendat, and Haudenosaunee peoples
- Public and media question periods scheduled
13th COW
The Committee of the Whole will receive reports on budget variances, a zoning amendment to lift the holding provision on Blocks 21 and 22 in Harvest Creek subdivision, and a proposal to engage consultants for a contaminant attenuation study. They will also discuss a request to continue a roadside patio on Church Street and hear updates from the Clerk. The meeting is livestreamed due to COVID restrictions.
- Recommendation to defer capital projects totaling $13,000 to 2022 budget
- Proposed By-law 2021-48 to lift holding provision on Blocks 21 and 22, Harvest Creek, for five single-detached homes
- Proposal to engage Jp2g Consultants for contaminant attenuation report at Westport LSSDS
- Request from Frank Kotsovolos to continue roadside patio on Church Street
- Clerk reports Lions Club Halloween candy distribution and Santa Claus drive-through
18th Council
The Village of Westport Council is meeting to consider a by-law that would lift the holding provision on Blocks 21 and 22 of Plan 28M-20, allowing development to proceed. The agenda also includes adoption of previous minutes and a confirmatory by-law. The meeting is livestreamed due to COVID restrictions.
- By-law 2021-48 to lift holding provision on Blocks 21 and 22, Plan 28M-20 (Harvest Creek)
- Adoption of minutes from October 5, 2021 meeting
- Confirmatory by-law 2021-49 to ratify meeting proceedings
17th Council
The Village of Westport Council is meeting to decide on several items, including approving Westport in Bloom's plan to replace the museum's east garden with a Victorian cottage garden, and dissolving the Westport in Bloom Advisory Committee. Council will also consider a $11,300 sole-source contract for a well-head protection study, a backup server purchase, and several by-laws, including a parking by-law update and an agreement with Westport Telephone Company.
- Approve Westport in Bloom's plan to replace the east garden at the Museum with a Victorian cottage garden
- Dissolve the Westport in Bloom Advisory Committee (By-law 2021-46)
- Approve sole-source contract to Malroz Engineering for $11,300 for well-head protection study
- Pass By-law 2021-43 to update parking regulations
- Pass By-law 2021-44 to authorize agreement with Westport Telephone Company for naming the Community Centre as 'WTC Communications Centre'
12th COW
The Committee of the Whole will consider several recommendations, including rescinding By-law 15-13 that allows off-leash dogs in Lockwood Park's baseball diamond from November to April, based on survey results. They will also review a request from Westport in Bloom to replace the Museum's east-side gardens with a Victorian cottage garden, an update to the parking by-law, and a resolution supporting federal payment-in-lieu of tax rates. The meeting is livestreamed due to COVID restrictions.
- Rescind By-law 15-13 (off-leash dogs in Lockwood Park baseball field, Nov 1–Apr 30) after survey showed 42–49% of responses opposed it
- Approve Westport in Bloom's plan to remove Museum east-side gardens and install a Victorian cottage garden (no municipal cost)
- Adopt draft update to Westport Parking By-law
- Pass resolution urging federal government and Crown corporations to pay legislated BET rate for Payment-in-Lieu properties for 2021
- Enact By-law 2021-44 for WTC Communications Centre Agreement
16th Council
The Village of Westport Council is meeting to adopt the agenda and minutes, enter closed session for confidential matters, and consider several staff reports and by-laws. Key items include authorizing a transfer payment agreement for the Investing in Canada Infrastructure Program (ICIP) COVID-19 Resilience stream, providing weekly ice time to the Leeds Minor Hockey Initiation Program, and declaring September 11 as Parkinson Canada SuperWalk Day. The meeting is livestreamed due to COVID-19 restrictions.
- By-law 2021-41 authorizing an agreement with Ontario for ICIP COVID-19 Resilience Infrastructure funding
- Provision of one hour per week of ice time to Leeds Minor Hockey IP Program for 2021-2022 season
- Declaration of September 11, 2021 as Parkinson Canada SuperWalk Day
- Monthly budget review report for General and Water/Wastewater for July 2021
- Closed session to discuss personal matters, negotiations, and other confidential items
15th Council
Council will consider awarding a $43,715 plus HST engineering contract to J.L. Richards & Associates for design and contract administration of the Glen Street Sewage Pumping Station improvements. The project, partly funded by a federal-provincial grant, includes replacing a diesel generator with propane, adding a grinder, and upgrading SCADA and pumps. The agenda also includes routine items like adopting the agenda, a closed session on negotiations, and a confirmatory by-law.
- Award of tender for Glen Street SPS engineering to J.L. Richards & Associates for $43,715 + HST with 15% contingency
- Project includes replacing diesel generator with propane, adding a grinder, and SCADA upgrade
- Village budgeted $75,000 for 2021, with estimated total support of $70,000-$125,000 over 2 years
- Closed session to discuss negotiations position, plan, or instruction
- Confirmation by-law 2021-40 to confirm proceedings
14th Council
Westport Village Council will consider passing a new septic re-inspection bylaw, approve the 2020 audited financial statements, and support a work plan from the Friends of the Arena. The agenda also includes routine adoption of minutes and committee reports, a budget review, and a closed session for labour relations and negotiations.
- By-law 2021-38: Septic re-inspection program
- Receive and approve 2020 Consolidated Financial Statements audited by Allan and Partners
- Support Friends of the Arena (FOTA) work plan
- Monthly Budget Review for June 2021
- Proclamation of September as 'Truth and Reconciliation Month'
11th COW
The Committee of the Whole will receive reports and make recommendations on adopting a new Septic Inspection Bylaw, dissolving the Westport in Bloom committee, and receiving the Harbour Master's monthly sales report. It will also hear a presentation from the Friends of the Arena and receive planning reports on building permits. The meeting is largely procedural, with no major decisions expected beyond these recommendations.
- Recommendation to adopt a Septic Inspection Bylaw
- Recommendation to dissolve Westport in Bloom as a Committee of Council
- Presentation by Friends of the Arena on future plans
- Harbour Master's monthly sales report for May and June 2021
- Report on Planning Reports for Village Building Permits
13th Council
Westport Council will consider several motions, including declaring surplus equipment (irrigation gear and a 2006 Zamboni) for sale, approving a new branding process, and passing a resolution opposing a proposed French Public School Board development charge of $300-$333 per new residential unit. Council will also receive staff reports on the May budget, a lot severance request, a proposed single Leeds County Police Services Board, and a Spring Street sidewalk design, and will pass several by-laws including one calling a by-election to fill a vacant council seat.
- Resolution opposing French Public School Board development charge of $300-$333 per new residential unit
- Declaration of surplus: irrigation equipment and 2006 Zamboni to be sold
- Approval of $4,000 budget variance for Spring Street sidewalk preliminary design by Greer Galloway Engineering
- Consent application B-90-21 for lot severance at 10 Mountain Rd (Wilfred Soles and Carol Lee Riley)
- By-law 2021-35 to call a by-election for vacant Councillor seat
10th COW
The Committee of the Whole is holding a public meeting to consider a zoning by-law amendment and a draft plan of subdivision for a 4.7-hectare site west of Concession Street. The proposal would rezone the land from Rural to Residential and allow a 56-unit residential subdivision with single-detached and townhouse dwellings. The committee will hear presentations and public comments before making any decision.
- Zoning change from Rural (RU) to Residential Type One - special exception (R1-x) and Residential Type 2 - special exception (R2-x)
- Proposed subdivision: 52 single-detached lots and one 4-unit townhouse block (56 units total)
- Includes one park/stormwater block, four public streets, one future road access block, and one servicing block
- Development to proceed in two phases; holding provision on Phase 1B
- Special zone provisions: reduced front yards (4.0 m), increased lot coverage (60%), reduced lot area for R2 (150 m²)
12th Council
Westport Council will vote on approving the Community Safety and Well-Being Plan for the United Counties of Leeds and Grenville and the Town of Prescott, a provincially mandated plan identifying 13 priority risks. Council will also consider authorizing the signing of the Harvest Creek Subdivision Agreement with 2163854 Ontario Inc., delegating authority to the CAO to sign off on conditions, and passing related by-laws including one for new stop signs.
- Approval of Community Safety and Well-Being Plan (Leeds Grenville and Prescott)
- Authorization to sign Harvest Creek Subdivision Agreement (By-law 2021-30)
- Delegation of authority to CAO to sign off on subdivision conditions
- By-law 2021-31 to erect stop signs at highway intersections, rescinding By-law 2018-28
- Confirmation By-law 2021-32 for meeting proceedings
9th COW
The Committee of the Whole is deciding on several recommendations for Council, including establishing an all-way stop at Bedford and George streets, choosing a procedure to fill a vacant Council seat, declaring surplus equipment for sale, and approving a new branding process. The meeting also includes routine adoption of agenda and minutes.
- Recommendation to approve all-way stop at Bedford Street and George Street via By-law 2021-31
- Options to fill Council vacancy: advertise for expressions of interest, appoint next-highest vote-getter from last election, or hold a by-election
- Declare irrigation equipment and used Zamboni as surplus and advertise for sale
- Receive report on new Westport branding process for approval at July 6 Council meeting
- Direct staff to review correspondence from Janet Skinner and report back
11th Council
Westport Council will vote on several items, including declaring Councillor Melissa Sullivan's seat vacant, recognizing May 31-June 6 as Pride Week, creating a temporary parking patio for Tangled Garden Restaurant, and approving an easement over village property. They will also receive reports on the in-house building department and the April budget, and pass a civic addressing by-law.
- Declare Council seat vacant following resignation of Councillor Melissa Sullivan
- Recognize May 31-June 6 as Pride Week and fly the Pride Flag
- Create temporary parking space patio for Tangled Garden Restaurant on Church Street
- Approve easement request by K. Bonner over village property, with legal costs borne by homeowner
- Pass By-law 2021-28 requiring civic numbers on buildings and lots
8th COW
The Committee of the Whole will consider several recommendations for Council, including declaring a Council seat vacant, receiving reports on an in-house building department and a temporary parking patio for a restaurant, and passing a new civic addressing by-law. The agenda also includes adopting minutes from previous meetings and receiving committee reports.
- Declare Council seat vacant effective June 1, 2021 (Melissa Sullivan resignation)
- Report on Administration of In-House Building Department; options for Chief Building Official
- Temporary parking space patio for Tangled Garden Restaurant on Church Street
- Draft Civic Addressing By-law for Council passage
- Revisions to Appointment By-law: add Lauren Hartley and Jamie Chapman to Library Board, remove Nicki Thacker; appoint Mayor Robin Jones to committees
7th COW
The Committee of the Whole will receive a planner's report on the revised draft plan for the Watercolour at Westport (Rice Farm) subdivision, proposed by Land Ark Homes. The report details a 56-dwelling residential subdivision south of Concession Street, including a zoning by-law amendment. The committee is only receiving the report for information; no decision is being made at this meeting. A combined public meeting for the subdivision and zoning applications is tentatively scheduled for June 17, 2021.
- Revised draft plan proposes 56 dwellings (down from 69) in two phases, including single-detached lots and a 4-unit row house.
- Zoning amendment seeks to rezone lands from Rural (RU) to R1-special exception and R2-special exception.
- Application covers a 4.7 ha parcel south of Concession Street, part of a larger 21 ha holding.
- Ministry of Environment, Conservation and Parks previously commented the application was premature due to sanitary servicing capacity limits.
- Public meeting for the subdivision and zoning applications tentatively scheduled for June 17, 2021.
10th Council
Westport Council is deciding on several infrastructure and administrative items, including sidewalk repairs up to $100,000, wastewater sludge removal, and the 2021 property tax by-law. The meeting also includes adoption of previous minutes and committee reports, plus a zoning amendment for 38 Main Street.
- Approve AARDE Construction for sidewalk replacement up to $100,000 inclusive of HST
- Engage Terrapure Environmental for sludge removal at $23,000 +HST for first bag
- Approve Norwood Construction for Fire Hall structural work up to $15,876 +HST
- Approve McNichols Electrical and Plumbing for plumbing/electrical up to $14,425 +HST
- Pass 2021 Property Tax By-law 2021-25 and zoning amendment for 38 Main Street
6th COW
The Committee of the Whole will hold a public meeting to consider rezoning 38 Main Street from Residential Type One (R1) to Central Commercial Special Exception (C1-x) to allow commercial use on the ground floor and residential units above. The committee will also review several briefing notes, including financing for Bedford Street reconstruction, a photocopier lease, wastewater sludge removal, and the 2021 tax rate by-law.
- Public meeting on rezoning 38 Main Street from R1 to C1-x for commercial and residential use
- Interim financing agreement with BMO for Bedford Street reconstruction at prime rate
- Lease of Konica C300i copier for 60 months at $143.50/month plus HST, with service agreement at $206.75/month
- Engage Terrapure Environmental for wastewater sludge removal at estimated $23,000 +HST for first bag
- Approve Norwood Construction structural work at Fire Hall up to $15,876.00 +HST and McNichols Electrical and Plumbing work up to $14,425.00 +HST
9th Council
The Village of Westport Council is meeting to consider a by-law authorizing a $2,040,000 construction loan from the Bank of Montreal for the reconstruction of Bedford Street. The meeting also includes adoption of the agenda, declarations of conflict, questions from the public and media, and a confirmatory by-law to ratify the meeting's proceedings.
- By-law 2021-23: construction loan of $2,040,000 for Bedford Street reconstruction
- Loan from Bank of Montreal, interest-only at BMO prime rate, convertible to fixed-rate term loan by Dec 31, 2021
- By-law 2021-24: confirmatory by-law to ratify council proceedings
- Meeting held remotely per By-Law 2021-20
8th Council
The Village of Westport Council will consider approving six new street names for the Watercolours at Westport subdivision, authorize engineering services for the project, and address an Ombudsman's report. The agenda also includes routine items such as adopting previous minutes, appointing an acting mayor, and passing several by-laws, including a new fees by-law and procedural updates.
- Approve street names: Campfire Circle, Newhaven Gate, Shelter Cove Drive, Sanctuary Way, Hearthside Drive, Cabin House Road for Watercolours at Westport
- Authorize signing Letter of Engagement with J.L. Richards & Associates Limited for engineering services
- Appoint Councillor Barry Card as Acting Mayor for 2021
- Pass By-law 2021-19 amending parking regulations (Schedule B, Section 9 of By-law 2018-39)
- Pass By-law 2021-21 imposing miscellaneous fees, rescinding By-law 2019-13
Committee of Adjustment
The Committee of Adjustment is holding a public meeting to consider a minor variance application (MV-01-21) for a property at 75 Bedford Street. The applicant seeks relief from the Village's waterbody setback rules to build a sunroom and stone patio. The committee will hear presentations and public comments before making a decision.
- Minor Variance MV-01-21 for 75 Bedford Street
- Reduce waterbody setback from 30m to 5.79m for a building addition
- Increase stone patio encroachment from 1.5m to 2.4m
- Proposed 320 sq ft single-storey sunroom on existing deck footprint
- Meeting held remotely per By-law 2020-43
7th Council
The Village of Westport Council is meeting to decide on awarding an engineering services contract for a wastewater treatment system capacity increase, and to consider a grant application. The main action is approving the tender to Greer Galloway Consulting Engineers for $42,166 plus HST.
- Award of RFP VOW-2021 to Greer Galloway Consulting Engineers for $42,166 plus HST for wastewater treatment capacity increase engineering services
- Consideration of FCC AgriSpirit Grant application (report on table)
- Adoption of agenda and confirmation by-law 2021-16
5th Committee of the Whole 16 Mar 2021
The Village of Westport Committee of the Whole is meeting remotely to discuss and recommend actions on several items, including amending the parking bylaw, approving new street names for a subdivision, hiring a treasurer, and updating miscellaneous fees. The committee will also receive reports from advisory committees and consider appointing an acting mayor for 2021. The meeting includes a closed session to discuss personal matters about an identifiable individual, including municipal employees.
- Amend By-law 2018-39 to adopt revised Schedule B for parking
- Approve street names for Watercolours at Westport Subdivision
- Authorize signing Letter of Engagement with J.L. Richards & Associates Limited for engineering services
- Appoint Councillor Barry Card as Acting Mayor for 2021
- Adopt revisions to Miscellaneous Fees By-law
6th Council
Council is meeting to consider two by-laws: one to lift the holding provision on certain lands in the Land Ark Subdivision, Phase 1, allowing development to proceed, and a confirmatory by-law to ratify the meeting's proceedings. The meeting is held remotely per By-Law 2020-43.
- By-law 2021-14 to amend Zoning By-law 08-12, lifting the holding provision ('h') from lands in Land Ark Subdivision, Phase 1
- By-law 2021-15 to confirm the proceedings of the March 16, 2021 Council meeting
5th Council
The Village of Westport Council will consider adopting the 2021 Water and Wastewater and General Fund budgets, approve a septic system inspection option, and decide on several other items including a grant application for Lockwood Park and a request to maintain a road allowance on Rideau Street. The agenda also includes a declaration of April 7 as Green Shirt Day and a by-law to extend a by-law enforcement contract.
- Adopt 2021 Water and Wastewater and General Fund Operating and Capital Expenditures budgets
- Approve Option 3 for private septic system inspections
- Submit grant application to adapt Lockwood Park features under Healthy Communities Initiative
- Decline request to maintain un-assumed road allowance on Rideau Street
- Pass By-law 2021-11 extending by-law enforcement contract with Canadian Corps of Commissionaires until October 2021
4th Council
The Village of Westport Council is meeting to consider a by-law authorizing $650,000 in long-term borrowing through serial debentures for capital works, likely to fund infrastructure projects. The agenda also includes a closed session for discussions on negotiations and other confidential matters, followed by a report on those discussions. The meeting is largely procedural, with the main actionable item being the debenture by-law.
- By-law 2021-09: Authorizes $650,000 in serial debentures at 2.38% interest, maturing March 1, 2046, for capital works.
- Closed session to discuss matters under the Municipal Act, including negotiations.
- Confirmation by-law 2021-10 to approve the meeting's proceedings.
4th COW
The Committee of the Whole is reviewing several reports and recommendations, including a wastewater treatment capacity upgrade, options for private septic system inspections, and a request to maintain an unassumed road allowance on Rideau Street. They will also consider amendments to by-laws for by-law enforcement services and an OILC debenture, plus a request for a 15-minute parking zone at 40 Main St. The meeting includes routine adoption of minutes and committee reports.
- Direct staff to prepare RFP for amended EA for wastewater treatment capacity upgrade
- Recommend Council adopt Option 3 for private septic system inspections
- Decline request to maintain unassumed road allowance on Rideau Street
- Extend by-law enforcement contract with Canadian Corps of Commissionaires until October 2021
- Adopt OILC debenture By-law 2021-09 at special meeting
3rd Council
Westport Council will consider a zoning by-law amendment to permit model homes, receive the December 2020 budget review, and adopt minutes from prior meetings. The agenda is largely routine, with the zoning amendment as the only substantive decision item.
- By-law 2021-07 to amend Zoning By-law 08-12 to allow model homes
- Monthly Budget Review Report for General and Water/Wastewater for December 2020
- Adoption of minutes from January 5 and January 25, 2021 council meetings
- Confirmation by-law 2021-08 for meeting proceedings
3rd COW
The Committee of the Whole is continuing its review of the 2021 operating and capital budgets, with a draft summary of changes from January to February. The committee will receive the Treasurer's budget report and consider adjustments such as reduced arena ice rentals due to closure and deferred capital projects. The meeting is procedural, focused on budget deliberation rather than final decisions.
- Arena ice rentals reduced by $25,000 due to season closure
- Arena pave rear lot project deferred, saving $7,500
- Harbour sewage pump out project deferred, saving $30,000
- Sidewalk machine purchase reduced from $50,000 to $29,000 using efficiency reserve
- Summer student grant increased by $1,890 due to funding formula change
2nd Council
The Village of Westport Council is meeting to consider awarding a tender for the reconstruction of Bedford Street to the low bidder, Crains' Construction Limited, for $1,654,368.25 (exclusive of HST). The recommendation is based on a consultant's report from Greer Galloway, which reviewed six bids and found Crains' bid to be the lowest and compliant. Council will also consider a by-law to authorize the agreement and a confirmatory by-law for the meeting's proceedings.
- Award tender for Bedford Street reconstruction to Crains' Construction Limited for $1,654,368.25 (pre-HST)
- Receive consultant's report from Greer Galloway recommending award to low bidder
- Pass By-law 2021-05 to authorize agreement with Crains' Construction Limited
- Pass By-law 2021-06 to confirm proceedings of the meeting
2nd COW
The Committee of the Whole is holding a public meeting and considering a zoning by-law amendment to allow model homes in draft-approved subdivisions, with a recommendation to adopt it at the next Council meeting. The committee will also receive reports on the emergency Community Control Group and a recommendation to decommission arena ice due to COVID-19 lockdown.
- Public meeting for Zoning By-law Amendment to allow model homes in draft-approved subdivisions
- Recommendation to adopt the Model Homes Zoning By-law Amendment at Council on February 2, 2021
- Report of the Emergency Community Control Group (CEMC) for information
- Recommendation to decommission arena ice in January 2021 due to COVID-19 lockdown
- Adoption of minutes from three previous meetings
1st COW
The Committee of the Whole is meeting to continue reviewing the 2021 operating and capital budgets for the Village of Westport, including the General Fund and the Water and Sewer Fund. The agenda includes receiving the Treasurer's 2021 Budget Report. The meeting is held remotely under By-law 2020-43.
- General Fund 2021 budget totals $1,520,160 in revenues and $1,520,160 in expenses (balanced)
- Water and Sewer Fund 2021 budget projects $602,079 in revenues and $532,000 in expenses, with a $70,079 surplus
- Capital budget for Water/Sewer includes $165,619 in revenue and $239,000 in capital projects, with a $69,483 deficit
- Proposed 2021 capital projects include Glen St sewer pump upgrades ($25,000), water tower backup power generator ($3,000), and SCADA upgrade ($66,000)
- Municipal tax levy held at $951,812 for 2021, same as 2020
1st Council
Council will consider authorizing a pre-servicing agreement with Land Ark Building Ltd for the Harvest Creek development, allowing servicing before final subdivision approval. It will also vote on new water/sewer connection fees, temporary borrowing, a $10,000 allocation for the Serenity Garden, and a supplemental unemployment benefits plan. The meeting includes adoption of prior minutes and committee reports.
- Pre-servicing agreement with Land Ark Building Ltd for Harvest Creek (By-law 2021-03)
- Water and sewer connection fee by-law 2021-01
- Temporary borrowing by operating line of credit (By-law 2021-02)
- Up to $10,000 from Lockwood Foundation Matching Funds for Serenity Garden design
- Adoption of Supplemental Unemployment (SUB) Benefits Plan (2021-2026)