Westport public meetings in 2023
42 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Council
The Council is meeting to pass several key by-laws, including the Official Plan, emergency management plans, and 2024 water rates. They will also discuss interim budget spending authority and the refinancing of infrastructure loans.
- By-law 2023-60: Official Plan Adoption
- By-law 2023-62: General Rates and Fees
- By-law 2023-63: 2024 Water Rates
- Water meter order for 2024 up to $21,000 +HST
- Refinancing of Church Street reconstruction and water treatment improvement loans
Westport Public Library Board Meeting
The Library Board will meet to receive staff reports and discuss several ongoing projects. Discussion items include updates on the strategic plan, a Trillium proposal, and renovations to the Children’s Room.
- Update on Strategic Plan
- Update on Trillium proposal
- Update on Children’s Room Renovations
- Ball hockey tournament on December 2 on Spring Street
COW
The Committee of the Whole is reviewing several municipal updates, including a draft Official Plan and a new by-law regarding ATVs on municipal highways. Members are also discussing wastewater treatment expansion and infrastructure loan repayments.
- Approval of the Official Plan Draft
- Proposed ATV (ORV) By-law for municipal highways
- Request for ATVs on County Roads 10, 12, 36 and 42
- 5-year agreement with Advantage Data for sign inspections
- Approval of Church Street Reconstruction loan payout from reserves
Special Council
The Village of Westport Council is meeting to consider By-law 2023-54. This by-law would exempt specific lands within the Watercolour at Westport subdivision from Part Lot Control to allow for property adjustments and the creation of new parcels.
- By-law 2023-54: Lifting of Part Lot Control for Watercolour Westport Subdivision
- Creation of four parcels for four semi-detached dwellings
- Creation of two parcels from the division of a semi-detached parcel
- Creation of three parcels from the division of townhouse dwellings
- Adjustment of the lot line between Lot 55, Part 1 on Plan 28R-15694 and Block 1 on Registered Plan 28M-23
Public Meeting
The Village of Westport is holding a public meeting to discuss the Draft Official Plan. This document serves as a guide for future land development, growth management, and infrastructure planning within the Village.
- Public meeting regarding the Draft Official Plan
- Review of growth management and population projections
- Discussion of infrastructure, water, and wastewater services
- Review of environmental and cultural heritage planning
- Discussion of housing and land use designations
Special Meeting
Council will receive a report regarding an application by Land Ark to lift Part Lot Control for specific lands in the Rice Farm subdivision. The proposal aims to balance lot lines and create individual parcels for existing semi-detached and townhouse units.
- Application to lift Part Lot Control for Block 1, Plan 28R-23, Block 2, Plan 28R-23, and Lot 55 on Plan 169
- Proposed creation of four semi-detached dwelling parcels on Sanctuary Way
- Proposed creation of three parcels for an existing 3-unit townhouse on Block 2
- Draft By-law No. 2023-XX to exempt specific lands from Part Lot Control
Westport Historical Advisory Committee
The committee will review the Curator's closing report and discuss the Curator's salary. Members will also discuss holiday decorating and museum maintenance tasks.
- Curator's Closing Report
- Consideration of Curator's salary
- Holiday decorating plan
- Removal of guns from high rafters
- Requirement for detailed Spring cleaning
Council
The Village of Westport Council is meeting to decide on a sole-source contract for a new firehall furnace and several by-laws. Other items include approving a communications plan and agreements with the Rideau Valley Conservation Authority and Westport Blooms.
- Approval of McNichol's Electrical and Plumbing for a firehall furnace for $20,189.92 + HST and 15% contingency
- By-law 2023-49 to appoint Patti Mueller as Emergency Information Officer
- By-law 2023-50 regarding a Memorandum of Understanding with Westport Blooms
- By-law 2023-51 for an agreement with Rideau Valley Conservation Authority for Watershed Programs and Services
- By-law 2023-52 to amend Westport Harbour Policy regarding Wait List Management
COW
The Committee of the Whole is reviewing several administrative reports, including a new agreement with the Rideau Valley Conservation Authority. The committee is also considering a furnace replacement for the fire hall and a new seasonal wait list policy for the Westport Harbour.
- Approval of a $20,189.92 plus HST furnace replacement for the Fire Hall from McNichol's Electrical and Plumbing
- Proposed five-year agreement with Rideau Valley Conservation Authority (RVCA) involving a $1,330.00 apportionment
- Appointment of Patti Mueller as Emergency Information Officer
- Westport Harbour seasonal wait list management policy update
- Westport Blooms updated Memorandum of Understanding (MOU)
Westport Public Library Board Meeting - 3 October/23
The Westport Public Library Board will meet to receive staff reports and discuss several ongoing projects. Discussion items include updates on the Children’s Room Renovations, a Trillium proposal, and the library's computer equipment.
- Update on Strategic Planning session
- Update on Trillium proposal
- Update on Village 10 year capital projects and amortization plan
- Update on Children’s Room Renovations
- Update on Library computer(s)
Council
The Council is reviewing the Draft 2 Official Plan Update and considering several new by-laws. Proposed budget items include a development charge background study and a new corporate records management system.
- By-law 2023-44: Water and Sewer By-Law
- By-law 2023-45: Council Remuneration
- By-law 2023-46: Donations Policy
- By-law 2023-47: Encroachment Agreement for 43 Main Street
- $35,000 + hst for Development Charge Background Study
Committee of Adjustment
The Committee of Adjustment will review a permission application for 'The Gristmill Place' to expand existing non-conforming structures. The proposal includes adding decks, canopy roofs, and screened balconies near the Upper Rideau Lake shoreline.
- Permission application PA-23-01 for 21 Main Street East (Gristmill)
- Proposed wood plank decking extension of 1.21 m into the water setback
- Proposed canopy roof construction 1.18 m from the highwater mark
- Proposed waterfront deck covering 37.24% of the shoreline area
- Proposed exterior stairs and landings projecting 3.37 m into the water setback
Westport Historical Advisory Committee
The committee will review staff reports regarding archives and the curator. Members will also discuss upcoming seasonal activities and new business.
- Archives update staff report
- Curator's report
- Discussion of Halloween ghost walk
- Discussion of fall clean up and pack up
COW
The Committee of the Whole is reviewing the 2022 audited financial statements and a 10-year capital plan. Members are also considering various administrative policies, a new water and sewer by-law, and several budget-related expenditures.
- Review of 2022 Audited Financial Statements presented by KPMG
- Proposed $15,000 + HST for three new entrance signs
- Proposed $35,000 + HST for a 2024 Development Charge Background Study
- Proposed $4,000 one-time implementation cost for the Ontario Municipal Records Management System
- Adoption of Water and Sewer By-law 2023-44
Committee of Adjustment
The Committee of Adjustment will review a permission application for 'The Gristmill Place' to expand several structures within a water setback. The proposal includes adding wood decks, canopy roofs, and screened balconies to the existing non-conforming building.
- Permission application for 21 Main Street East (Gristmill)
- Proposed wood plank deck extension of 1.21 m into the water setback
- Proposed canopy roof construction 1.18 m from the highwater mark
- Proposed waterfront deck to cover 37.24% of the shoreline area
- Proposed exterior stairs and landings projecting 3.37 m into the water setback
Westport Historical Advisory Committee
The committee will review staff reports regarding archives and the curator. Members will also discuss new business including collection additions and committee membership.
- Archives update
- Curator’s Report
- Discussion on additions to collections
- Discussion on committee membership
Special Council
The Village of Westport Council is meeting to authorize a subdivision agreement with Land Ark Development for the Rice Farm Subdivision. The meeting also includes a proposal to delegate authority to the CAO/Clerk to execute subdivision agreements.
- By-law 2023-41: Subdivision Agreement with Land Ark Development for Rice Farm Subdivision
- By-law 2023-42: Delegation of authority to the CAO/Clerk to execute subdivision agreements
- By-law 2023-43: Confirmation of proceedings from August 1 and August 4, 2023
COW
The Committee of the Whole will receive a fundraising presentation for the Maple View Landings redevelopment project. The meeting also includes briefings on building permits, public works, and quarterly financial reports.
- Fundraising presentation for the $80 million Maple View Landings redevelopment project
- Administration - Building Permit Update 2023-Q2 report
- Public Works Quarterly Briefing (April to June 2023)
- Report on donation of new garbage cans from Blooms
- VOW and WWS Quarterly Financial Report as of June 30, 2023
Westport Public Library Board Meeting
The Westport Public Library Board will discuss several staff reports including a budget request for 2023-24. The board will also consider an application for a children's program and the establishment of a working group for children's room renovations.
- Application to County for Children’s Program
- GC Index training for WPL Board members
- 2023-24 budget request development
- Establishment of Working Group for Children's Room Renovations
- Preparations for WPL Strategic Plan
Council
The Village of Westport Council met to approve several administrative and public works items. Key actions included appointing a Fire Chief, adopting a new Communications Policy, and approving a waste bin pilot project.
- Appointment of Andy Moore as Fire Chief via By-law 2023-38
- Adoption of a new Communications Policy via By-law 2023-37
- Approval of a $7,300 budget increase for the WTC Communications Centre Canteen
- Approval of a waste bin pilot project involving a purchase from USD Global
- Amendment to General Rates and Fees By-law for waste collection and Info Centre lawn rentals
Westport Historical Advisory Committee
The committee will review archives and curator reports. Discussion will include summer student duties, capital projects, and fundraising.
- Archives Update
- Curator's Report
- Discussion of capital projects required
- Discussion of summer student hours and duties
- Discussion of fundraising
COW
The Committee of the Whole is reviewing several administrative and recreational reports. Key discussions include the appointment of an interim fire chief, a waste bin pilot project, and budget requests for the WTC Communications Centre Canteen.
- Recommendation to appoint Andy Moore as Interim Fire Chief
- Proposed $7,300 budget increase for WTC Communications Centre Canteen for 2024
- Proposed $5.00/hr rental fee for Information Center space
- Waste Bin Pilot Project proposal to purchase bins from USD Global
- Receipt of Westport Library Board minutes from October 2022 through April 2023
Council
The Council will review several by-law amendments including zoning for 14 Concession Street and new policies for the Westport Harbour. Discussions include potential development charges, a mural for the Arena, and budget increases for canteen operations.
- Zoning By-law Amendment for 14 Concession Street
- Amendment to Pre-servicing Agreement for Land Ark Homes to allow 12 dwelling units
- Adoption of Westport Harbour Policy Handbook
- Amendment to Refreshment Vehicle By-law to allow 14-day applications and digital filing
- Research request regarding the implementation of Development Charges
COW
The Committee of the Whole is reviewing several administrative and planning reports. Key items include a zoning amendment for semi-detached homes at 14 Concession Street and an amendment to allow 12 model homes for Land Ark.
- Zoning By-law Amendment for 14 Concession Street to allow four semi-detached dwellings
- Amendment to Pre-servicing Agreement to allow a maximum of 12 Model Homes for Land Ark
- Proposed increase to the Canteen Operations Budget during 2024 Budget Deliberations
- Approval of the Westport Harbour Wait List Policy and Handbook
- Motion to research a By-law for rubber-tired vehicles like ATVs on Village roadways
Westport Public Library Board Meeting
The Library Board will meet remotely to discuss upcoming funding opportunities and governance. The agenda includes reviewing potential training and discussing the formation of a Children’s Program Committee.
- Review of funding for Children’s programming from the Estate of the late Norm Lapointe
- Drafting a document requesting County Children’s Program funding
- Discussion regarding GC Index training opportunity
- Proposal for a new Children’s Program Committee
- Adoption of minutes from the April 18, 2023 meeting
Council
The Council will vote on several by-laws, including a new Refreshment Vehicle By-law and updates to the procurement policy. They will also discuss a request to fly the pride flag and an agreement for an arena lift installation.
- Refreshment Vehicle By-law (2023-25)
- Procurement Policy amendment (2023-26)
- Agreement with Berg Access and Mobility for arena lift
- Pride flag flying request (June 1-7)
- Appointment of By-law Enforcement Officers
COW
The Committee of the Whole is reviewing several administrative updates, including a new Refreshment Vehicle By-law and amendments to the procurement policy. The meeting also includes presentations on zoning, mental health services, and various community funding and proclamation requests.
- Zoning By-law Amendment presentation for 14 Concession Street
- Proposed Refreshment Vehicle By-law and associated fee changes
- Proposed amendment to procurement policy regarding contractor performance
- Request for $217 in funding for EcoFest Westport newspaper advertising
- Request to proclaim May 13, 2023, as Falun Dafa Day
Westport Public Library Board Meeting
The Library Board will discuss governance formats and summer meeting schedules. Members will also review upcoming funding requests for children's programs and discuss the formation of a Children’s Program Committee.
- Draft funding request for County Children’s Program
- Draft funding request for children's program resources to the Estate of Norm Lapointe
- Discussion on forming a Children’s Program Committee
- Review of meeting with Rideau Lakes CEO and Program staff
- Adoption of minutes from October 2022 to March 2023 and April 2023 meetings
Council
The Council is reviewing requests for seasonal liquor license patio extensions for Tangled Garden and Lost Penny. They are also considering several infrastructure projects, including washroom construction at Lockwood Park and drainage repairs at Westport Spring.
- Tangled Garden patio extension request with conditions
- Lost Penny seasonal patio liquor license extension
- Lockwood Park washroom construction contract for $109,000 + HST
- Glen Street SPS SCADA system engagement for $129,531.47 + HST total
- Glen Street culvert tender award to Crains Construction for $35,870 + HST
Special Council - Strategic Plan Review
Council is reviewing the Village's strategic plan, focusing on improving communications and restructuring advisory committees. Discussions include updating the municipal website and defining the mandates for various standing committees.
- Proposed $1,977.50 fee to Trevor Connell for website review and staff training
- Direction for staff to prepare a new communications policy
- Approval of Historical Committee Terms of Reference
- Request for a by-law to appoint the Committee of Adjustment
- Review of standing advisory committee structures and mandates
COW
The Committee of the Whole is reviewing several administrative reports, including a proposal to install an underground pipe at Westport Spring. The committee will also discuss a liquor license extension for the Lost Penny patio and a resolution to oppose utility locate costs being charged to municipalities.
- $7,500 estimate for Westport Spring underground pipe installation
- Liquor license extension request for Lost Penny southeast patio
- Proposed Deeming By-law for Rice Farm
- Sale of surplus equipment via GovDeals
- Opposition to Enbridge Gas utility locate costs
Special Council - Strategic Plan Review
The Village of Westport Council is holding a special meeting to review the existing Corporate Strategic Plan. The plan outlines long-term goals for government services, the local economy, infrastructure, environment, and financial management.
- Review of the 2020 Corporate Strategic Plan
- Discussion of strategic goals including infrastructure upgrades and financial sustainability
- Review of community survey results regarding housing, tourism, and internet access
Council
The Village of Westport Council will consider several by-laws, including the 2023 tax rate and a new general rates and fees schedule. The meeting also includes discussions on asset management software and a zoning amendment for Harvest Creek.
- By-law 2023-16: 2023 Tax Rate By-law
- By-law 2023-11: 2023 General Rates and Fees By-law
- By-law 2023-13: Zoning By-law Amendment for Harvest Creek
- By-law 2023-15: Agreement with PSD-Citywide for Asset Management Software
- By-law 2023-14: Agreement with OnServe for IT Support
COW
The Committee of the Whole is reviewing updates to the 2023 General Rates and Fees By-law and a corrective zoning amendment for Harvest Creek. The meeting also includes updates on the Community Safety and Well-Being Plan and discussions regarding library board appointments.
- Update to General Rates and Fees By-law including a 10% increase to Harbour fees
- Corrective Zoning By-law Amendment for Harvest Creek Subdivision
- Temporary Liquor License extension request for Tangled Garden
- Appointment of applicants to the Library Board
- Community Safety and Well-Being Plan task force update
Council
The Council is reviewing the 2023 draft budget, which includes a proposed 12% property tax rate adjustment. Other items include approving water rate changes, a new recreation manager position, and a software purchase for water meter replacement.
- Proposed 12% increase to the Village property tax rate
- Purchase of Neptune360 software for $5,309.45 + HST
- 6.8% increase to all Harbour Rates
- By-law 2023-07 to set new Water Rates
- 5-year lease renewal for Canada Post at 36 Main Street
Budget Meeting
The Council is reviewing the 2023 General Fund draft budget, which includes projected revenue increases and various capital expenditures. The meeting covers operating revenues, expenditures across departments, and proposed capital projects for the upcoming year.
- Draft 2023 total revenues projected at $1,826,409
- Proposed municipal property tax revenue of $1,066,517
- Capital project for Harbour Dock Replacement estimated at $106,000
- Capital project for Official Plan at $41,000
- Deferred capital projects include Firehall Furnace Replacement and Town Hall Flooring/Heating
COW
The Committee of the Whole is reviewing several administrative and public works items. Key discussions include a new water rates by-law, a lease renewal for the Canada Post office, and a $120,000 donation for Lockwood Park washrooms.
- Proposed 5-year lease renewal for Canada Post at 36 Main Street at $29,249.21 annually
- Proposed purchase of Neptune360 software for $5,309.45 + HST
- Proposed Water Rates By-law
- $120,000 donation from Lockwood Foundation for Lockwood Park washrooms
- Presentation on affordable housing in Leeds & Grenville
Budget Meeting
The Village of Westport Council will meet to discuss the 2023 draft budget, including operating and capital expenditures. The meeting includes a review of proposed revenue increases from municipal property taxes and various capital projects.
- Proposed $196,409 increase in Municipal Property Tax revenue
- $106,000 budget for Harbour Dock Replacement
- $30,000 for Spring Street Design and $30,000 for Roads Stormwater Improvements
- $25,000 for Firehall Furnace Replacement
- $15,000 for a fenced Dog Park
Council
The Council will consider several by-laws, including an interim tax levy for 2023 and council remuneration. Discussions include a new waste cart pilot project and a street naming request for the Watercolours Westport subdivision.
- Interim Tax Levy By-law 2023-04 for 2023 taxes
- Waste cart (bin) pilot project initiation
- Street naming for 'Watercolour Way' in Watercolours Westport
- Council Remuneration By-law 2023-02 for the 2022-2026 term
- Pre-servicing agreement with Land Ark Building Ltd. for Rice Farm
Budget Meeting
The Village of Westport Council is meeting to discuss the 2023 draft budget and receive a Water and Wastewater Rate Study from Watson and Associates. The study proposes an alternative rate structure to ensure full cost recovery for water and wastewater services.
- Presentation of the 2023 Draft Budget
- Watson and Associates Water Rates Study presentation
- Proposed alternative water and wastewater rate structure
- Forecasted annual lifecycle cost for water/wastewater of $1.1 million by 2032
Council Training Session
This meeting is a special session dedicated to educating and training members of the Council. The session was held in a closed meeting format, and no official actions were taken beyond receiving information.
- Closed training session for Council members
COW
The Committee of the Whole is reviewing several administrative and planning items, including the 2023 interim property tax by-law and a new street name for a subdivision. The committee will also discuss council remuneration, appointments, and a waste collection pilot project.
- Approval of 2023 Interim Property Tax By-law
- Naming 'Street A' in the Rice Farm subdivision as 'Watercolour Way'
- Ratification of a Pre-servicing Agreement with Land Ark Construction Ltd
- Initiation of a 2023 Waste cart (bin) pilot project
- Council remuneration and expenses for the 2022-2026 term