Westlock County public meetings in 2023

Community Grant Advisory Committee

The provided document contains only portal login information and does not include a meeting agenda. No decisions, discussions, or items are listed for the Community Grant Advisory Committee.

Regular Council

Council will review the 2024 Capital Budget, which was previously deferred from the October meeting. The agenda also includes an economic update from the county's investment managers and a report from the RCMP.

• 2024 Capital Budget approval
• RCMP Fall 2023 report
• Economic update from Hobson Chahal Advisory Group
• Enforcement Services Operation Plan approval
• Planning and Development Policy 6100-002 review

Municipal Planning Commission

The Municipal Planning Commission will discuss a development permit for recreation use at 58218 – RR 260. The proposal involves hosting horse driving trials, horse and pace events, and horse clinics from June to September.

• Development Permit 23 089: Recreation use for horse clinics and trials at 58218 – RR 260

MPC Organizational

The Municipal Planning Commission is holding an organizational meeting. The agenda consists of procedural items including the appointment of a chairperson and vice chairperson.

• Appointment of Chairperson
• Appointment of Vice Chairperson

Regular Council

Council will discuss the 2024 Capital Budget approval and a new framework for the County's Advocacy Plan. The meeting also includes a presentation from the Tawatinaw Valley Ski Club regarding their recent year in review.

• Approval of the 2024 Capital Budget
• Approval of the 2023-2026 Advocacy Plan framework
• Tawatinaw Valley Ski Club presentation on $280,030.56 in capital improvements
• Review of Planning and Development Policy
• Update on Tawatinaw Valley Ski Club theft (In-Camera)

Council Organizational

Council is meeting to elect the Reeve and Deputy Reeve and to appoint members to various boards and committees. The meeting also includes the approval of the 2024 Council and Committee of whole (COW) meeting schedule, which features a new trial procedure for meeting timings.

• Election of Reeve
• Election of Deputy Reeve
• Appointments to the Subdivision and Development Appeal Board
• Appointments to the Municipal Planning Commission
• Appointments to the Westlock Regional Municipal Airport Advisory Board

Municipal Planning Commission

The Municipal Planning Commission will consider two development permit applications. These include an amendment to increase the size of a residential building and a variance request for a new farm pole shed.

• Amendment to DP 19 095 (NE 23-62-01-W5) to increase residential building size from 1771 to 2031 sq. ft.
• Variance request for DP 23 079 (NE 14-62-01-W5) to reduce front yard setback for a 6,000 sq. ft. pole shed
• Demolition of an abandoned residence on NE 35-63-01-W5 (approved in previous meeting)

Regular Council

Council will consider new sponsorship and advertising policies and a potential expansion of the Youth Assistance Grant program. Additionally, Alberta Transportation will provide an update regarding the Dapp Corner Intersection.

• Presentation on Dapp Corner Intersection by Alberta Transportation
• Review of Policy 7300-005 (Sponsorship and Advertising)
• Review of Policy 7300-003 (Youth Assistance Program Grant)
• Proposed expansion of the Youth Assistance Grant program for 2025
• Council Resolution Follow Up Action Report

Regular Council

The Council will consider new policies for extraordinary road use and road ban exemption permits. The meeting also includes discussions on airport fuel pricing, community grant recommendations, and financial policy reviews.

• Approval of Transportation Services Policies 3200-013 and 3200-014
• Review of Airport Fuel Pricing Policy
• Community Grant Advisory Committee Summer 2023 recommendations
• Unsightly Removal Tender discussion
• Administration Building roof and flood damage repair discussion

Committee of the Whole

The Committee of the Whole is reviewing several policy updates, including financial services, transportation, and community services. The committee is also discussing an advocacy plan and reviewing a follow-up action report from previous meetings.

• Review of Financial Services Policies 1202-04 and 1202-011
• Transportation Services Policy updates
• Community Services Policy review
• Discussion of the Advocacy Plan
• August 2023 Variance Report review

Community Grant Advisory Committee

The Community Grant Advisory Committee is reviewing applications received by the August 2023 deadlines. The committee will evaluate requests for community grants and scholarship program funding.

• Review of Summer 2023 Community Grant applications
• Review of 2023 Scholarship Program applications
• Westlock & District Community Hall grant request for $15,000.00
• GRO grant request for $6,000.00
• Hazel Bluff Ag Society gravel request for $1,557.88

Regular Council

The provided document contains only portal login information and does not include a meeting agenda. No items were proposed or discussed in this text.

Municipal Planning Commission

The Municipal Planning Commission will review a development permit application to demolish an abandoned single detached dwelling. The property is located within a Flood Hazard Area, making the application a discretionary use. The applicant cited concerns regarding squatters and vandalism as the reason for the demolition.

• Development Permit 23 073: Demolition of a residence at NE 35-63-01-W5 (63518 – RR 11)

Committee of the Whole

The Committee of the Whole is reviewing a presentation on municipal assessment services and property growth. The meeting also includes discussions on various policy updates, including financial services, social media, and tax incentives.

• Municipal Assessment Services presentation by Dan Kanuka
• Draft Tax Incentive Bylaw
• Utilities & Airport Policy updates
• Residential Waste Permit Fee review
• Dapp Corner Store Intersection discussion

Regular Council

The Council is reviewing several administrative and operational policies, including new fuel pricing for the regional airport. The meeting also includes updates on previous resolutions regarding infrastructure and budget allocations.

• Approval of Westlock Regional Municipal Airport Fuel Pricing policy
• Rescinding of 19 utility policies including water, sewer, and septic maintenance
• Review of Procedure Bylaw #44-2023
• Discussion of Tax Incentive Bylaw
• Update on $17,211 FCSS budget increase

Municipal Planning Commission

The Municipal Planning Commission will review two development permit applications. These include a proposed 995kW data processing facility with a natural gas generator and a detached garage for a religious assembly site.

• DP 23 048: 995kW data processing facility and natural gas generator at NE 06-59-25-W4
• DP 23 070: 42’ x 40’ detached garage at 58012 – RR 270

Committee of the Whole

The Committee of the Whole is reviewing the 2023-2024 Enforcement Services Operation Plan and several county policies. The meeting includes a delegation regarding the attraction and retention of healthcare professionals in the region.

• Review of 2023-2024 Enforcement Services Operation Plan
• Healthcare provider attraction and retention presentation by Anita Fagnan
• Review of Water, Sewage, and Solid Waste Bylaw
• Review of Human Resources and Legislative Services policies
• Discussion of proposed Property Tax Exemption policy

Regular Council

The Council will consider several policy updates, including new human resources administrative policies and a water, sewage, and solid waste bylaw. They will also review a follow-up report on previous council resolutions.

• Water Sewage and Solid Waste Bylaw - 47 - 2023
• Human Resources Policy Approvals (replacing 17 existing policies)
• Procedure Bylaw
• Property Tax Exemption Policy
• Enforcement Services Policy regarding non-injury collision investigation

Municipal Planning Commission

The Municipal Planning Commission will review a development permit application for a 3,360 sq. ft. farm use shop and pumphouse repairs. The proposed site is located within a designated Flood Hazard Area in an Agriculture District.

• Development Permit 23 059: 3,360 sq. ft. farm use shop and pumphouse repair at 1501 – TWP RD 641

Regular Council

The Council will review a contract award for culvert replacement at BF 76448 and consider approving a new Fire Services Policy. Other items include reviewing the Council Resolution Follow Up Action Report and a proposed Bylaw Enforcement Officer Bylaw.

• Culvert Replacement BF 76448 contract award to K-Rite Construction Ltd for $270,134.66
• Approval of Fire Services Policy 2300-001
• Bylaw Enforcement Officer Bylaw discussion
• Community Grant Advisory Committee Spring 2023 recommendations
• Council Resolution Follow Up Action Report review

Municipal Planning Commission

The Municipal Planning Commission will meet to discuss and decide on several development permit applications. These include requests for site plan changes, building variances, and the construction of various shops and structures.

• DP 23 011: Site plan change for a Garage Suite at #31, 26009 TWP Road 634A
• DP 23 052: Variance request for a 4,000 sq. ft. pole shed at 25202 – RR 252
• DP 23 053: Construction of a 6,000 sq. ft. heated farm shop at 61401 – RR 273
• DP 23 054: Construction of a 36’ x 52’ pole shop at 59312 – RR 263
• DP 23 049: Development application for NW 23-60-01-W5

Committee of the Whole

The Committee of the Whole will hear a yearly update from STARS and a quarterly update from the RCMP. The meeting also includes a presentation from Municipal Services regarding Land Use Bylaw matters.

• STARS request to increase annual support from $10,000 to $15,000
• RCMP 2nd Quarter Update delegation
• LUB presentation from Municipal Services
• In-camera discussion regarding Tax Penalty delegation
• Fire Services Policy Review

Regular Council

Council will consider revising the Tawatinaw Valley Ski Club Operation Agreement regarding financial reporting requirements. The meeting also includes an update on shoulder pull work on Vimy Correction Line (TWP RD 590) and a review of the Council Resolution Follow Up Action Report.

• Potential revision of Tawatinaw Valley Ski Club Operation Agreement
• Project update on shoulder pulls along TWP RD 590 by Re-Call Gravel Systems
• Review of Council Resolution Follow Up Action Report
• Update on bridge maintenance contract awarded to Griffin Contracting Ltd

Community Grant Advisory Committee

The Community Grant Advisory Committee is meeting to review applications received by the May 26, 2023, deadline. The committee will also adopt the minutes from the April 18, 2023, meeting.

• Review of 2023 Spring Application spreadsheet
• Rotary Club of Westlock: $500.00 for Golf Tournament
• Knights of Columbus: $100.00 for Golf Tournament hole sponsor
• Busby Community Council: $3,990.00 for grounds maintenance
• Westlock Ag Society: $1,000.00 for Annual Fair sponsorship package

Municipal Planning Commission

The Municipal Planning Commission will consider two development permit applications. These include a request for aircraft servicing and storage at the airport and the addition of a 200 sq. ft. camping structure at an existing recreational site.

• DP 23 044: Aircraft sales, service, and storage at #28, 59509 – RR 260
• DP 23 045: Addition of a 200 sq. ft. un-serviced camping structure at 59015 – RR 245
• Proposed 2’ x 6’ non-illuminated fascia sign for LANDA Aviation

Regular Council

Council will consider approving a new Personnel Policy and rescinding three existing human resources policies to move them into an Employee Handbook. The meeting also includes a review of the Council Resolution Follow Up Action Report to track progress on previous decisions.

• Approval of Policy 1200-001 Personnel Policy
• Rescinding of Policies 3.05, 3.13, and 3.19
• Review of Council Resolution Follow Up Action Report
• In-camera discussion regarding Fawcett Church
• In-camera discussion regarding an Administration Building roof leak damage claim

Municipal Planning Commission

The Municipal Planning Commission will consider three development permit applications. These include a residential addition with a setback variance, a major home occupation for meat curing, and a temporary recreational use permit for annual camping events.

• DP 23 025: 1,187 sq. ft. residential addition at 59229 – RR 264 with a 33.9% front setback variance
• DP 23 032: Major Home Occupation for a commercial kitchen to prepare cured meats at 62018 – RR 270
• DP 23 037: 3-year temporary recreational use permit for Air Cadets and Trail Ride camping at 58507 – RR 234

Committee of the Whole

The Committee of the Whole will review Parks and Open Spaces Design Standards and a Human Resources Policy Review. The meeting also includes a delegation regarding a land matter and an in-camera session regarding tax sale properties.

• Parks and Open Spaces Design Standards review
• Human Resources Policy Review
• Terry Byvank land matter delegation
• In-camera discussion on Westlock County owned tax sale properties
• In-camera discussion on a proposed development land matter

Special Council

This special meeting includes items for decision and in-camera sessions. The in-camera portions involve a land matter and a legal matter.

• Land Matter (In-Camera)
• Legal Matter (In-Camera)

Regular Council

Council will review the Agricultural Service Board Bylaw 46-2023 to establish the board's mandate and functions. The meeting also includes discussions on emergency management, weed control, and various agricultural appointments.

• Bylaw 46-2023: Agricultural Service Board Bylaw
• Emergency Management Bylaw 3rd Reading
• Weed Inspector and Appeal Committee appointments
• Agriculture Service Policy approvals
• Council Resolution Follow Up Action Report

Regular Council

The Council will consider the 2023 final operating budget and the 2023 tax rate bylaw. They will also review the 2022 audited financial statements presented by auditors and discuss an increase to the FCSS budget.

• 2023 Final Operating Budget
• 2023 Tax Rate Bylaw
• 2022 Audited Financial Statement presentation
• Emergency Management Bylaw 42-2023
• FCSS Budget Increase

Committee of the Whole

The Committee of the Whole is reviewing several remaining Agriculture and Environmental Services policies. These include new or updated policies for beaver flood control, coyote predation, and solid waste. The committee is also reviewing a draft 2023 tax rate bylaw and an emergency management bylaw.

• Review of Agriculture & Environmental Services policies including Beaver Flood Control and Coyote Predation Management
• Review of Draft 2023 Tax Rate Bylaw
• Review of Emergency Management Bylaw
• Review of Agricultural Service Board Bylaw
• Discussion of 2023 Operating Budget Update

Community Grant Advisory Committee

The Community Grant Advisory Committee is reviewing draft documents for community, facility, recreation, and tourism grants. The meeting also includes the appointment of a Committee Chair and a review of the committee's terms of reference.

• Review of draft Community, Facility, Recreation and Tourism Grant Application
• Review of draft Grant Reporting Completion Package
• Review of draft Community Grant Advisory Committee Terms of Reference
• Appointment of the Committee Chair

Municipal Planning Commission

The Municipal Planning Commission will review a development permit for an accessory RV storage building at #29, 27118 Hwy 18. The application requests a 32.86% variance to increase the building height from the 15-foot maximum to 20 feet 9 inches.

• Development Permit 23 013: RV storage building (24’ x 50’) with height variance at #29, 27118 Hwy 18
• Development Permit 23 022: Application for Lot 2, Plan 9120607 Pt. SE 05-60-24-W4

Regular Council

Westlock County Council will review a proposed budget increase for Family and Community Support Services (FCSS). The request follows a deferred discussion from the March meeting and includes a presentation by FCSS representative Tracy Proulx.

• FCSS budget increase request of $17,211
• Approval of Agriculture Service Policy
• Approval of Transportation Services Policy
• Long Island Lake Campground outhouse infrastructure discussion
• 2022 Year End Reserve Transfer

Regular Council

Council will consider adjusting a $131,333.24 receivable from the Disaster Recovery Program of Alberta following a 2018 flood. They will also discuss a proposal to host three informal town hall open houses in June to engage with residents.

• Disaster Recovery Program receivable adjustment of $131,333.24
• Proposed Westlock County Open Houses in June 2023
• FCSS budget increase discussion
• Growth Alberta request
• Alberta Focused Reception

Committee of the Whole

The Committee of the Whole reviewed several policy updates, including changes to hamlet mowing grants and scholarship programs. Members also received reports from various division councillors and community boards regarding local services and regional initiatives.

• Rescinding of Policy 6.05 Hamlet Mowing and Community Cleanup Grants
• Amendments to Policy 7300-002 Scholarship Program
• Review of Agriculture Services Policy
• Review of Transportation Policy
• RCMP quarterly activity update

Municipal Planning Commission

The Municipal Planning Commission will consider several development permit applications, including an anhydrous ammonia storage expansion and a residential garage suite variance. The meeting also includes reviewing minutes from the February 15, 2023, meeting.

• DP 22 082: Nutrien Ag Solutions proposal for a second 90 MT anhydrous ammonia tank at 26322 TWP Road 620
• DP 23 011: Variance request for a 26’ x 30’ garage with a 780 sq. ft. suite at #31, 26009 TWP Road 634A
• DP 23 012: Development application for 4909 – 50th Street in the Hamlet of Jarvie

Public Hearing

Westlock County is holding a public hearing regarding Bylaw 41-2023 to amend the Land Use Bylaw. The proposal seeks to re-district Lot 2, Plan 9922527 from Country Residential (CR2) to Highway Commercial (HC) to allow for a boundary adjustment subdivision. This change follows the removal of existing Highway 44 access by Alberta Transportation.

• Bylaw 41-2023: Re-districting Lot 2, Plan 9922527 from CR2 to Highway Commercial (HC) District
• Proposed boundary adjustment: Moving the existing west property line 160 feet to the west
• Proposed access change: Utilizing a second approach from TWP 594 for commercial use

Regular Council

The Summer Village of Larkspur is requesting permission to acquire a portion of a 22-acre natural area for a community recreation area and shelter. Council will also review a proposed solar project, a capital plan for the Tawatinaw Valley Ski Club, and amendments to the Land Use Bylaw.

• Summer Village of Larkspur land interest proposal
• Bylaw 41-2023 Amendment to Land Use Bylaw 04-2016
• Proposed Solar Project discussion
• Tawatinaw Valley Ski Club Capital Plan
• Policy 7300-001 Community, Facility, Recreation, and Tourism Grant Program

Regular Council

Council will review the Westlock County Strategic Plan 2023 - 2026 and receive a presentation on Pembina River flood mapping. The meeting also includes decisions on industrial park land assessments and various municipal policies.

• Westlock County Strategic Plan 2023 - 2026 review
• Lidar mapping update for Pembina River flood hazard
• Market value assessment for Industrial Park Land
• Policy 6.05 Hamlet Mowing and Community Cleanup Grants
• Policy 7300-002 Scholarship Program

Committee of the Whole

The Committee of the Whole is reviewing several municipal policies, including hamlet mowing grants and scholarship programs. The meeting also includes updates from the RCMP and a Lidar mapping presentation.

• RCMP Quarterly Update
• Lidar Mapping Update
• Policy 6.05 Hamlet Mowing and Community Cleanup Grants
• Policy 7300-002 Scholarship Program
• Policy 7300-001 Community, Facility, Recreation and Tourism Grant Program

Municipal Planning Commission

The Municipal Planning Commission will consider three development permit applications. These include a proposal for a rural commercial equipment resale business, a new shop with a garage suite, and a request for accessory building setbacks.

• DP 23 001: Rural Commercial Use for equipment resale at 1402 – HWY 654
• DP 23 007: 60’ x 64’ shop/garage with 860 sq. ft. at-grade suite at 58112 – Hwy 44
• DP 23 010: Variance request for accessory building and tarp shed setbacks at Pt. SE 22-59-24-W4

Westlock Regional Municipal Airport Advisory Board - Organizational

The Westlock Regional Municipal Airport Advisory Board held its first organizational meeting to establish leadership. The board elected a Chairperson and Vice-Chairperson and reviewed existing bylaws.

• Patricia Williams elected Chairperson by acclamation
• Dan Charrois elected Vice-Chairperson by acclamation
• Accepted Westlock Regional Municipal Airport Advisory Board Bylaw 26-2021 as information
• Accepted Procedure Bylaw 07-2019 as information

Westlock Regional Municipal Airport Advisory Board

The provided document contains only portal login information and no meeting agenda. There are no items scheduled for discussion or decision.

Regular Council

Westlock County Council will discuss a first reading for Bylaw 41-2023 to rezone land from Country Residential to Highway Commercial. The meeting also includes discussions on staff per diem policies and an audio visual system for the Council Chambers.

• Bylaw 41-2023: Redistricting Lot 2, Plan 9922527 from CR2 to Highway Commercial
• Policy # 1202-001: Per Diem and Expense Reimbursement for staff and volunteers
• Audio Visual System for Council Chambers
• Public Hearing for Bylaw 41-2023 scheduled for March 14, 2023
• COPTER Application - the ACFA regionale d'Edmonton

Agricultural Service Board

The provided document contains only portal login information and does not include a meeting agenda. There are no decisions, discussions, or items listed for the Westlock County Agricultural Service Board.

Regular Council

The Council will consider several policy updates, including a new investment policy and changes to campground reservation rules. They will also discuss a grant application and a proposed amendment to the county's fees, rates, and charges bylaw.

• Investment Policy # 5.07 update
• Policy 6.13 County Campgrounds updates
• Bylaw 43-2023 amending Fees Rates and Charges Bylaw 27-2021
• PERC and DIRC Grant Application
• CAO Performance Review

Committee of the Whole

The Committee of the Whole is reviewing updates to the County Campgrounds policy and discussing various municipal reports. The meeting includes discussions on staff expense reimbursements and economic development support.

• Policy 6.13 County Campgrounds amendments
• Policy 5.03 Staff, Board/Committee Member and Volunteer Fire Fighter Per Diem and Expense Reimbursement Update
• North Regional Economic Development Grant Support Letter
• MDP & LUB & Review discussion
• November 2022 Variance Report

Municipal Planning Commission

The Municipal Planning Commission is considering two development permits and one site-specific rezoning application. Items include a garage suite height variance, a new rural commercial equipment resale use, and a request to rezone land for a boundary adjustment.

• Variance request for a garage suite at #30, 63116 Range Road 255
• Development permit for rural commercial equipment resale at 1402 – HWY 654
• Rezoning request for Lot 2, Plan 9922527 from Country Residential to Highway Commercial
• Proposed boundary adjustment subdivision for Pt. SE 29-59-26-W4

Subdivision and Development Appeal Board

This is an organizational meeting for the Subdivision and Development Appeal Board. The board will conduct introductions and elect a chair and vice-chair.

• Election of Board Chair
• Election of Board Vice-Chair

Regular Council

Council will discuss potential involvement in the recruitment of a new RCMP Staff Sergeant. The meeting also includes reviewing a follow-up action report and considering letters of support for community grant applications.

• Discussion on Council involvement in RCMP Staff Sergeant recruitment
• Letter of support for Jarvie Community Council's CFEP grant for a boiler replacement
• Letter of support for Linaria and District Agricultural Society's CFEP grant for arena LED lighting
• Review of Council Resolution Follow Up Action Report
• In-camera discussions regarding tax sale property and Municipal Planning Commission appointments