West Perth public meetings in 2021
69 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Public Meeting
Council is holding a public meeting to review a zoning by-law amendment application by Howard and Valari Fanson for Lot 28, Concession 7, Fullarton Ward (6179 Line 26). The amendment is required as a condition of a previously approved consent to sever a surplus dwelling from a farm. The proposal would rezone the 1-hectare severed residential parcel to A-1 (allowing only a dwelling and accessory uses) and the 40.1-hectare retained farm parcel to A-3 (prohibiting new permanent dwellings). Council will not make a decision at this meeting; a decision is expected later in the evening at a Regular Council meeting.
- Zoning by-law amendment D14-12-21 for 6179 Line 26 (Lot 28, Concession 7, Fullarton Ward)
- Rezone 1 ha severed parcel from Agricultural (A) to Agricultural Special 1 (A-1) for dwelling and accessory uses
- Rezone 40.1 ha retained farm parcel from Agricultural (A) to Agricultural Special 3 (A-3) to prohibit new permanent dwellings
- Application fee paid: $2,946.00 (receipt dated Oct 29, 2021)
- No public comments received as of report date (Dec 20, 2021)
Regular Council
West Perth Council is meeting electronically to handle routine business, including declaring a vacant council seat for Mitchell Ward and directing the clerk to prepare an appointment procedure. The agenda also includes a public meeting on a zoning by-law amendment, several consent-to-sever applications, and a series of by-laws covering fees, municipal drains, and a mobility bus agreement. Most items are for information or routine approval.
- Declare Mitchell Ward council seat vacant and begin appointment process
- Public meeting on zoning by-law amendment for surplus farm dwelling severances (OPA 189)
- Consent to sever application B43/21 by Melady Acres Ltd. at 7300 Line 21, Hibbert Ward
- By-law 99-2021 to establish fees and charges
- By-law 100-2021 authorizing Mitchell and Area Mobility Bus Agreement
Heritage & Culture Committee
The Heritage & Culture Committee will meet electronically to appoint a chair, adopt the agenda and prior minutes, and consider a report on proposed signage for the heritage-designated Hicks House at 61 Ontario Road, where a Pizza Hut franchise is planned. The committee will also adopt its 2022 meeting schedule. The agenda is largely routine, with the signage review being the only substantive item.
- Review of proposed signage for Hicks House, 61 Ontario Road, Mitchell, including two facade signs and one overhanging sign for a planned Pizza Hut
- Appointment of committee chair for the meeting
- Adoption of April 27, 2021 minutes
- Adoption of 2022 meeting schedule (Jan 27, Apr 28, Sep 22, Nov 24)
Regular Council
West Perth Council will decide on several items, including approving the sale of a Mitchell Road road allowance to Fernwood Dairy for up to $10,000 plus HST, and recommending approval of a severance application for Douglas and Donna McIntosh. The council will also consider an Official Plan Amendment for Mitchell Ward, a zoning by-law related to an Ontario Land Tribunal decision, and various consent agenda items and reports.
- Sale of Mitchell Road road allowance to Fernwood Dairy, max $10,000 plus HST
- Severance application B40/21 for Lot 25, WMR Concession, Fullarton Ward (5381 Line 16)
- Official Plan Amendment application for Mitchell Ward, contracting Baker Planning Group
- Zoning By-law Z84-2021 following Ontario Land Tribunal decision on D14-12-18 (Martin Bovey)
- By-law 90-2021 to stop up and close portion of Mitchell Road
Mitchell Business Improvement Area Board
This is a routine procedural meeting of the Mitchell Business Improvement Area Board. The agenda contains only standard items such as call to order, agenda acceptance, disclosure of interests, and minutes adoption, with no substantive reports, decisions, or discussions listed.
- No substantive items listed on the agenda
Police Services Board
The West Perth Police Services Board will meet electronically to accept monthly police reports for September and October 2021, review false alarm reports, and receive the 2022 OPP annual billing statements as information. The board will also adopt its 2022 meeting schedule and discuss speeding concerns in Brodhagen and county speed obedience signs.
- 2022 OPP Annual Billing Statements for West Perth to be accepted as information
- False alarm reports for September and October 2021 (e.g., 51 Arthur St. S, 5992 Frank St, 169 Ontario Rd)
- Police Services Board reports for September and October 2021 to be accepted
- 2022 Police Services Board meeting schedule to be adopted
- Discussion on Brodhagen speeding issue and 'Please slow down' lawn signs
Special Council - Corporate Implementation Plan/Capital Budget Presentations
West Perth Council is holding a special meeting to review the 2022 Corporate Implementation Plan and Capital Budget, and to consider preapproving $5,453,436 in capital projects for the 2022 budget. The meeting also includes appointing a Budget Chair for the 2022 budget meetings and passing a confirmatory by-law. The capital projects cover transportation, fleet, bridges, stormwater, water, wastewater, recreation, library, administration, fire, and building departments.
- Preapproval of $5,453,436 in capital projects for 2022, including road reconstructions and resurfacing
- Georgina Street Reconstruction from St. Andrew Street to Wellington Street: $911,500 (transportation) plus stormwater, water, and wastewater portions
- Henry Street Reconstruction from St. George Street to St. Andrew Street: $330,150 (transportation) plus stormwater, water, and wastewater portions
- West Perth Lions Pool Repairs: $273,000
- Recovery of costs for Dungey Road Rail Crossing, Nelson Street Construction, and Wimpole Street Upgrades through Development Charges
Economic Development Committee
The Economic Development Committee will meet electronically to adopt minutes from September 15, 2021, receive updates from Perth County tourism and municipal staff, and plan the Fall 2021 Business, Industry and Agriculture Breakfast. The agenda includes reports on county tourism programs and West Perth projects, followed by general discussion.
- County tourism update includes Discover More Adventures program, cycle tourism, and PC Connect transit funding extension
- West Perth update: Heron Business Park land sale to Ellice Holdings, $3.54M municipal office project, $1.25M Keterson Pavilion project
- Discussion on holding virtual Business, Industry and Agriculture Breakfast with newsletter
- Adoption of September 15, 2021 meeting minutes
Public Meeting
Council is holding a public meeting to review a zoning by-law amendment application (D14-07-21) by Harry Den Haan on behalf of Joseph and Francine Looby. The amendment would rezone a severed parcel at 3998 Matilda Street, Dublin, from HVR (Hamlet Village Residential) to C2-9 (Hamlet/Village Commercial-Special). This is a condition of a consent application that adds land to the adjacent commercial property at 3992 Matilda Street. Council will not decide at this meeting; a decision is expected later in the evening at the regular council meeting.
- Rezoning application D14-07-21 for 3998 Matilda Street, Dublin (Part Lot 8 and 25, Reg. Plan 315, Ref. Plan 44R-5878 Part 3)
- Proposed change from HVR to C2-9 (Hamlet/Village Commercial-Special) for a severed parcel
- Consent File 22-21 conditionally approved to sever 27.3 m² (approx. 274 ft²) from Looby property to add to Den Haan property
- Special provision C2-9 recognizes reduced rear yard setback of 3.03 m (required 7.5 m)
- Application fee paid: $2,946.00 (receipt dated June 21, 2021)
Regular Council
West Perth Council is meeting electronically to consider several items, including a zoning by-law amendment for a property on Matilda Street, a COVID-19 vaccine policy, and appointments to emergency management roles. They will also receive reports on permits, fire activity, recreation, and financial statements, and will hold a public meeting for a zoning amendment application.
- Public meeting for zoning by-law amendment application by Harry Den Haan
- Recommendation to approve consent for easement (B34/21) for lands at 3998 Matilda Street, Dublin
- By-law Z253-2021 to amend zoning for property at 3992 Matilda Street
- By-law 85-2021 to adopt a COVID-19 Vaccine Policy
- By-laws 86-2021 and 87-2021 to appoint a Community Emergency Management Coordinator and amend the Emergency Management Plan
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board held an electronic meeting on November 3, 2021, chaired by Doug Eidt. The agenda is largely procedural, covering call to order, agenda acceptance, disclosures, and minutes adoption, with no substantive items listed for reports, correspondence, or other business.
- Electronic meeting held at 6:00 p.m., called to order at 6:15 p.m.
- No disclosures of pecuniary interest declared
- Adoption of minutes from Economic Development Committee regular meeting
- No reports, correspondence, or motions listed
Regular Council
West Perth Council is meeting electronically to consider several recommendations and by-laws, including a COVID-19 vaccination policy for recreation staff, a site plan agreement with Andersons Canada and Sylvite, a funding agreement with Farm Credit Canada, and a donation policy. The agenda also includes routine reports on library, development charges, budget calendar, and OMPF allocation, plus correspondence and council reports.
- By-law 81-2021: COVID-19 Vaccine Policy for Recreation Facility Staff, Volunteers and Contractors
- By-law 79-2021: Site Plan Agreement with Andersons Canada Limited and Sylvite South West Properties Inc.
- By-law 80-2021: Funding Agreement with Farm Credit Canada and Brodhagen Chamber of Commerce
- By-law 78-2021: Withdraw funds from Development Charges Reserves
- By-law 82-2021: Donation Policy
Special Council - 26 Oct 2021 - Closed
This is a special council meeting that will move into a closed session for an asset management workshop, which is for education and training only and will not involve decision-making. The council will also consider a confirmatory by-law to ratify the proceedings of the meeting.
- Closed session for asset management workshop
- Confirmatory By-law 77-2021 to adopt and ratify meeting proceedings
Regular Council
West Perth Council is meeting electronically to consider routine reports and several recommendations, including pre-approving a 2022 tandem dump truck for $310,000, approving budget exclusions, and directing staff on litter signage. The agenda also includes consent items, correspondence, by-laws, and a closed session for land acquisition.
- Pre-approval of 2022 Tandem Dump Truck purchase estimated at $310,000 including HST
- Approval of excluded expenses from 2021 budget per Ontario Regulation 284/09
- Transfer of $14,214.83 donations to Lion's Playground Reserve and capital project for benches ($9,148.15)
- Direction to administration on no littering signs and social media campaigns for littering hot spots
- By-law 75-2021 for Site Plan Agreement with Matt Koch Hardwoods Inc.
Mitchell Business Improvement Area Board
This is a routine procedural meeting of the Mitchell Business Improvement Area Board. The agenda lists standard items such as call to order, agenda acceptance, disclosure of pecuniary interest, and minutes adoption, with no substantive decisions or discussions noted.
- No disclosures of pecuniary interest declared
- Meeting held electronically at 6:00 p.m.
Regular Council
West Perth Council will consider adopting a Greenhouse Gas Reduction Plan presented by the Climate Change Coordinator, and will vote on allocating $190,000 in modernization funds for a new administration building and $34,833.96 for arena siding and insulation. The agenda also includes routine reports, a farmland rental tender, and a notice of motion for a COVID-19 vaccination policy.
- Adoption of Greenhouse Gas Reduction Plan
- Allocate $190,000 for New Administration Building design and $34,833.96 for Arena Siding and Insulation
- Accept farmland rental tender from Paul and Erin Mitchell at $380/acre for 2022-2024
- Authorize $4,000 for six iPads for Council technology upgrade
- Notice of motion for COVID-19 vaccination policy for staff, council, volunteers, and contractors
Police Services Board
The West Perth Police Services Board is meeting electronically to review OPP reports for July and August 2021, including false alarm statistics, financial accounts, and an update on a detachment board proposal. The agenda includes routine approvals of minutes and reports, with no major policy decisions listed.
- False alarm reports for July and August 2021 (13 incidents, all false)
- Financial report for accounts dated January 1 to August 31, 2021
- Update on Police Services Detachment Board Proposal by Jeff Brick
- July 2021: 440 calls for service, 33 collisions, 6 violent crimes, 9 property crimes
- August 2021: 8 false alarms, including at 51 Arthur St S (Armtec-Durisol)
Regular Council
West Perth Council is meeting electronically to handle routine business, including appointing BDO Canada LLP as the 2021 municipal auditor and passing the corresponding by-law. Council will also receive several informational reports, including the August building permit summary, consolidated financial statements, and a COVID-19 conditions of use report for approval. A delegation from the St. Marys Healthcare Foundation will present on hospital renewal, and council will respond to a resident's letter about proof of vaccination at the Mitchell Arena.
- Appointment of BDO Canada LLP as auditors for 2021 fiscal year (By-law 71-2021)
- Approval of COVID-19 Conditions of Use report
- Receipt of August Building Permit Summary Report
- Receipt of West Perth Consolidated Statements as of Aug 31, 2021
- Delegation from St. Marys Healthcare Foundation on hospital renewal
Economic Development Committee
The Economic Development Committee is meeting electronically to adopt minutes, receive updates from Perth County on tourism and economic development, and hear from the CAO on municipal updates. They will also plan the fall 2021 Business, Industry and Agriculture Breakfast. The agenda includes routine items and reports, with no major decisions listed.
- County Tourism and Economic Development Update by Meredith Forget and Justin Diaz
- Municipality of West Perth Updates by CAO Jeff Brick
- Business, Industry and Agriculture Breakfast plan for Fall 2021
- Adoption of March 17, 2021 minutes
Environment, Forestry & Trails Committee
The Environment, Forestry & Trails Committee is meeting electronically to receive staff reports on the memorial forest, wetlands, trails, and forestry, including an update on the Healthy Forests Grant. The agenda also includes the introduction of a new committee participant and an update on the Mitchell Reservoir management. The meeting is open to the public via live stream only.
- Introduction of Vanni Azzano, Supervisor, Community Education with Upper Thames River Conservation Authority
- Memorial Forest report by Darcey Cook
- Wetlands report by Darcey Cook
- Trails report by Darcey Cook
- Healthy Forests Grant - Update Fall 2021
Regular Council
West Perth Council is deciding on several routine items, including a winter maintenance contract for Highways 8 and 23, a no-comment letter for a proposed cell tower, and a $15,000 software upgrade. They will also consider by-laws for zoning, drainage costs, and voting methods for the 2022 election, plus a motion on rainbow crosswalks.
- Winter maintenance contract with Owen Sound Highway Maintenance Limited for $24,131.92 plus HST
- No-comment letter for proposed cell tower at 3953 Road 160, Fullarton Ward
- $15,000 allocation for Laserfiche software upgrade
- Zoning by-law Z250-2021 to remove holding provisions for Park Lot 4, Reg. Plan 339
- Motion to consider Pride crosswalks in Downtown Mitchell and on Frances Street East
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board held an electronic meeting on September 1, 2021, with Chair Doug Eidt presiding. The agenda was largely procedural, covering agenda acceptance, disclosure of interests, and adoption of prior minutes, with no substantive reports, correspondence, or motions listed. No pecuniary interests were declared.
- Electronic meeting held at 6:00 p.m.
- No disclosures of pecuniary interest
- Adoption of Economic Development Committee minutes
Public Meeting
West Perth Council is holding a public meeting to review three zoning by-law amendment applications. No decisions will be made at this meeting; recommendations will be presented at a Regular Council meeting later that evening. The applications include a surplus farm dwelling severance at 5703 Perth Line 55, and two other rezoning requests in Mitchell and Fullarton wards.
- Zoning amendment D14-06-21 by Bar-B-Dee Farms Ltd. for 5703 Perth Line 55 to permit only a dwelling, accessory uses, home occupation, and bed and breakfast on a severed lot, and prohibit new dwellings on retained farmland
- Zoning amendment D14-09-21 by Timothy and Susan Beard, Michael and Kathryn Southon for an unaddressed parcel in Mitchell Ward
- Zoning amendment D14-10-21 by Luanne Hunt on behalf of Jeremy Stoskopf for 3632 Road 145
- Upper Thames River Conservation Authority submitted written comments on all three applications
- Public registry available for written notification of decisions; appeals require oral or written submissions
Regular Council
West Perth Council is meeting to decide on several planning matters, including zoning by-law amendments, a consent to sever application, and a deeming by-law. They will also consider reports on fire services, recreation, and financial statements, and vote on multiple by-laws, including those related to infrastructure funding agreements and a shared fire services agreement extension.
- Consent to sever application B28/21 by Trestle Creek Farms Ltd. for lands in Hibbert Ward, with recommendation to approve subject to 8 conditions
- Zoning By-law amendments Z252-2021 (5703 Perth Line 55), Z255-2021 (Mitchell Ward), Z256-2021 (3632 Road 145)
- By-law 62-2021 and 63-2021 authorizing Transfer Payment Agreements for ICIP Covid-19 Resilience and Community, Culture and Recreation streams
- Approval of $74,326.69 for Optimist Club Accessible Playground funded from Lion's Park Playground Reserve
- Extension of Shared Fire Services Agreement with Perth East until December 31, 2025
Police Services Board
The West Perth Police Services Board will meet electronically on July 28, 2021, to review routine reports including false alarm statistics for May and June, monthly OPP activity reports, and financial accounts from January to June 2021. The agenda is largely procedural, with no major decisions or public hearings listed.
- False alarm reports for May and June 2021 (8 incidents in June, 3 in May)
- West Perth Police Services Board reports for May and June 2021
- Financial report for accounts dated January 1 to June 30, 2021
- Adoption of minutes from May 26, 2021 meeting
Public Meeting
West Perth Council is holding a public meeting to consider two zoning by-law amendments. The first, by Robert J. Boersen for Da-Ro Farms Ltd., would rezone a severed surplus farm dwelling lot at 5185 Line 32 to residential-only use and prohibit new dwellings on the retained farm lot, as required by a consent condition. The second, by Baker Planning Group for William and Heather Hope, would amend zoning at 6913 Line 21. The meeting is electronic due to COVID-19.
- Zoning By-law Amendment Z254-2021 (D14-08-21) for 5185 Line 32, Part of Lot 5, Concession 3, Fullarton Ward
- Zoning By-law Amendment Z251-2021 (D14-05-21) for 6913 Line 21, Lot 13, Concession 11, Hibbert Ward
- Application fee paid: $2,946.00 for Z254-2021
- Consent B07-21 condition requires re-zoning severed lot to (A-1) and retained lot to (A-3)
- Ausable Bayfield Conservation Authority comment received for Z251-2021
Regular Council
West Perth Council will consider awarding several contracts, including a $450,302.06 cold planing and paving tender for Ontario Road (Hwy. 8) and a $545,000 roof and siding project for the Community Centre. They will also hold a public meeting on zoning by-law amendments and vote on three by-laws, including one to allow firefighters to rescue animals from vehicles. Three consent-to-sever applications are recommended for approval.
- Award Cold Planing and Paving Ontario Road (Hwy. 8) Connecting Link tender to Coco Paving for $450,302.06 including HST
- Award West Perth Community Centre Roof and Siding Project to T. Hamilton & Son Roofing INC. with upset limit of $545,000
- Award Keterson Park Pavilion consulting services tender to Nelson Dawley, P. Eng for $48,000 + HST
- Public meeting for zoning by-law amendment applications
- Recommend approval of three consent-to-sever applications (B23/21, B24/21, B25/21, B22/21) for properties in Mitchell and Dublin
Regular Council
West Perth Council will consider awarding a $2,823,000 construction contract for the Municipal Office project to Domm Construction Ltd., with an upset total capital budget of $3,541,248. The agenda also includes routine reports, a proposal for an OPP Detachment Board, and a request to close a street for a Lions Club event.
- Award Municipal Office Construction project to Domm Construction Ltd. for $2,823,000 + HST, with upset total of $3,541,248
- Support joint submission for a Perth Detachment Board for OPP services with eight members
- Approve By-law 56-2021 to collect actual costs for Apel Municipal Drain Branch 'A' construction
- Authorize one-way traffic on Blanchard Driveway for Mitchell Lions Club Annual Fish Fry on August 7, 2021
- Receive June Building Permit Summary Report and Fire Department Activity Report
Regular Council
West Perth Council is meeting to decide on several land-use and administrative items, including a consent to sever application, a site plan approval, and three by-laws covering parking, a site plan agreement, and road closures. The agenda also includes routine reports, correspondence, and a closed session for confidential financial matters.
- Consent to sever application B18-21 for land at 5703 Perth Line 55, with recommendation to approve subject to 10 conditions
- Site plan approval D11-02-20 for 7 parcels in Mitchell Ward (Lots 2-3, Part Lots 4-10, Plan 477) for Tru-Built Construction Inc.
- By-law 52-2021 to amend parking by-law 19-2015
- By-law 54-2021 to close portions of Wimpole Street North and Huron Road in Mitchell
- Proposed $2,500 donation to Mitchell & District Agricultural Society for 2021 Fall Fair
Mitchell Business Improvement Area Board
This is the agenda for the Mitchell Business Improvement Area Board meeting held electronically on July 7, 2021. The agenda is largely procedural, covering call to order, agenda acceptance, disclosures, minutes adoption, and standard items like reports and correspondence. No substantive decisions or discussions are listed.
- Meeting held electronically at 6:00 p.m.
- Chair Doug Eidt called meeting to order at 6:15 p.m.
- No disclosures of pecuniary interest declared.
- Adoption of minutes from Economic Development Committee meeting.
Committee of Adjustment
The West Perth Committee of Adjustment will hold a public meeting to hear a minor variance application by Matt Runge on behalf of John Van Nes for a proposed swine barn at 5081 Line 32. The application seeks to reduce the required Minimum Distance Separation II setback from 495 metres to 415 metres from a neighbouring residence. Staff recommend denial, citing potential odour impacts and non-compliance with planning policy. The committee will also adopt minutes from the May 27, 2021 meeting.
- Minor variance D13-05-21: proposed swine barn setback reduction from 495m to 415m at 5081 Line 32
- Staff recommendation to deny the variance
- Adoption of minutes from May 27, 2021 meeting
- Public comments accepted until meeting; notices sent June 14, 2021
Regular Council
West Perth Council will consider two applications to sever farmland, a natural gas purchasing agreement with Local Authority Services, and several routine reports and by-laws. The meeting is held electronically due to COVID-19, with no public attendance in chambers.
- Consent to sever and create easements at 6913 Line 21 (Hope application, B14-21)
- Consent to sever at 3844 Road 155 (DNA Farms Inc., B16-21)
- Authorization to tender for Community Centre Roof and Siding project
- Natural Gas Appointment and Retainer Agreement with Local Authority Services (By-law 44-2021)
- Video Surveillance Policy adoption (By-law 49-2021)
Public Meeting
West Perth Council is holding a public meeting to review two proposed zoning by-law amendments that would rezone agricultural land to Hamlet/Village Residential to allow for new residential lots. The first application (D14-10-20) by Maynard Hoegy and 642618 Ontario Inc. would create three residential lots in Brodhagen, while the second (D14-03-21) by Van Moorsel Farms Ltd. would rezone land at 5414 Perth Line 44. No decision will be made at this meeting; recommendations will be presented at a future Regular Council meeting.
- Zoning By-law Amendment Z246-2020 for Part of Lots 31 and 32, Concession 9, Logan Ward (Brodhagen) to create three residential lots
- Zoning By-law Amendment Z249-2021 for Part of Lot 1, Concessions 9 and 10, Logan Ward (5414 Perth Line 44)
- Both amendments would change zoning from Agricultural (A) to Hamlet/Village Residential (HVR)
- Public comments and questions will be accepted during the electronic meeting
- Meeting held electronically due to COVID-19; Council Chambers closed to public
Regular Council
West Perth Council is meeting electronically to consider several items, including authorizing $2.12 million in debentures for Fire Hall construction and $1.9 million for the Henry Street bridge, approving a natural gas agreement with Local Authority Services, and passing zoning by-law amendments. The agenda also includes a public meeting on zoning amendments, a motion on roadside litter, and numerous correspondence items from other municipalities.
- By-law 45-2021: $2,120,000 borrowing for Fire Hall construction
- By-law 46-2021: $1,900,000 borrowing for Henry Street bridge construction
- By-law 43-2021: Agreement of Purchase and Sale with Ellice Holdings Inc.
- By-law 44-2021: Natural Gas Appointment and Retainer Agreement with Local Authority Services
- Public Meeting for Zoning By-law Amendment Applications (Lots 31/32, Concession 9, Logan Ward; Part of Lot 1, Concessions 9/10, Logan Ward)
Mitchell Business Improvement Area Board
This is the agenda for the Mitchell Business Improvement Area Board meeting held electronically on June 2, 2021. The agenda lists standard procedural items such as call to order, agenda confirmation, disclosures of interest, and minutes adoption, with no substantive decisions or discussions detailed. The document appears to be a template with most sections left blank.
- Electronic meeting held at 6:00 p.m.
- No disclosures of pecuniary interest declared
- Confirmation of agenda and minutes listed as agenda items
Committee of Adjustment
The West Perth Committee of Adjustment will hold a public meeting to consider two minor variance applications. The first, by Dan Diehl and Marg Van Pelt, seeks approval for an accessory structure exceeding lot coverage and height limits at 3909 Perth Road 180. The second, by Jeff and Emily Van Miltenburg on behalf of Bernard and Rosemarie Van Miltenburg, is recommended for denial for not conforming to the Official Plan or Zoning By-law at 7451 Perth Line 24. The meeting will be held electronically due to COVID-19.
- D13-03-21 Diehl: variance to allow accessory structure with 297 sq m lot coverage (5.53% vs 5% max) and 5.89 m height (vs 4.5 m max) at 3909 Perth Road 180
- D13-04-21 Van Miltenburg: variance recommended for denial at 7451 Perth Line 24
- Public comments accepted; written comments to Secretary-Treasurer
- Notices sent to property owners within 60 m of subject properties
- Meeting held electronically; public can view live stream
Police Services Board
The West Perth Police Services Board is meeting electronically to review routine reports, including false alarm reports for March and April, monthly police services board reports, and financial accounts through May 21, 2021. The agenda also includes a presentation on the Community Safety and Well-being Plan, correspondence on OPP detachment board composition, and updates on Project Safe Trade and a crossing guard service for Hwy 23 North & Henry St. The meeting includes a closed session.
- Presentation: Community Safety and Well-being Plan (2021-2024), a joint plan adopted by six municipalities
- Correspondence: AMO Policy Update on OPP Detachment Board Composition Process
- Reports: False Alarm Reports for March and April 2021
- Reports: West Perth Police Services Board Reports for March and April 2021
- Financial: Accounts dated January 1, 2021 to May 21, 2021
Regular Council
West Perth Council is meeting electronically to decide on several operational and planning matters. Key decisions include approving two land severance applications, awarding contracts for two pickup trucks and bridge repairs, and adopting a Community Safety and Well-being Plan. The agenda also includes routine reports from various departments and several by-laws for drainage cost collection.
- Consent to sever applications B08/21 (6179 Line 26) and B09/21 (3632 Road 145) recommended for approval
- Award contract for ½ ton pickup truck to Finch Auto Group for $44,957.05 and ¾ ton truck for $53,584.60
- Award contract for repairs to Structure 03M on St. Andrew St to Weathertech Restoration Services for $410,847.66
- Adopt Community Safety and Well-being Plan 2021-2024 and refer to 2022 budget
- By-laws 38-2021 and 39-2021 for collection of actual costs for Higgerson-Ryan and Hoegy municipal drains
Mitchell Business Improvement Area Board
This is a procedural meeting of the Mitchell Business Improvement Area Board. The agenda lists standard items such as call to order, agenda confirmation, disclosures, and minutes adoption, but no reports, correspondence, or motions are detailed. The meeting was called to order at 6:15 p.m. and adjourned without any substantive discussion or decisions recorded.
- No disclosures of pecuniary interest were declared
- Adoption of the agenda and minutes were listed as agenda items
- No reports, correspondence, or motions were listed on the agenda
Regular Council
West Perth Council will consider awarding the Nelson Street (Phase 3) reconstruction contract to R. Russell Construction for $1,785,321.47 including HST, and the Tyndall Municipal Drain Extension Branch C Improvement to Robinson Farm Drainage for $148,352.00 plus HST. The agenda also includes approvals for a site plan agreement with The Andersons Canada Limited, a consent to sever for Da-Ro Farms Ltd., and several borrowing by-laws for capital works. The meeting is held electronically due to COVID-19.
- Award Nelson Street (Phase 3) Reconstruction to R. Russell Construction for $1,785,321.47 including HST
- Award Tyndall Municipal Drain Extension Branch C Improvement 2019 to Robinson Farm Drainage for $148,352.00 plus HST
- Approve Site Plan Agreement SPA 2021-01 for The Andersons Canada Limited at 3964 Road 168
- Recommend approval of Consent to Sever B07-21 for Da-Ro Farms Ltd. at 5185 Line 32
- Pass borrowing by-laws for West Perth Fire Hall, Henry St Bridge, and new capital work for Municipal Building
Court of Revision
The Court of Revision is meeting electronically to consider appeals and decide on the Schedule of Assessment for the Tyndall Municipal Drain Extension - Branch C Improvement, based on a report dated February 26, 2021. The agenda also includes adopting minutes from previous Court of Revision meetings for the McMillan and Hopf drains. The meeting is being held online due to COVID-19, with no public attendance in Council Chambers.
- Tyndall Municipal Drain Extension - Branch C Improvement Report dated February 26, 2021
- Adoption of minutes from March 1, 2021 Court of Revision meetings for McMillan Drain and Hopf Drain
- Appeals and questions from members and landowners regarding the Tyndall Drain Extension
- Court of Revision's decision on the Tyndall Drain Extension assessment schedule
Committee of Adjustment
The West Perth Committee of Adjustment will hold a public hearing to consider two minor variance applications. The first seeks to allow a shed with a reduced rear yard setback at 5900 Perth Line 44, and the second seeks to allow an accessory structure in a front yard at 5641 Perth Line 20. The committee will also adopt minutes from its January 28, 2021 meeting.
- Minor variance D13-01-21 (Dekroon) to reduce rear yard setback for accessory shed from 7.5 m to 2 m at 5900 Perth Line 44
- Minor variance D13-02-21 (Pol) to permit accessory structure in front yard with 48.77 m setback at 5641 Perth Line 20
- Both applications include conditions requiring building permits within two years of approval
- Adoption of minutes from January 28, 2021 Committee of Adjustment meeting
Heritage & Culture Committee
The Heritage & Culture Committee is meeting electronically to review the 2021 budget, discuss the Lost Villages Project, and receive updates on Finding Mitchell and a Land Acknowledgement. The agenda includes confirmation of minutes and standard procedural items. The budget shows proposed changes to heritage and community grant funding.
- 2021 budget review with $54,650 net levy increase for heritage/community grants
- Lost Villages Project discussion
- Finding Mitchell update
- Land Acknowledgement update
- Community grants: $3,000 increase for RuralRoots, Brodhagen, Minor Sports
Regular Council
West Perth Council will decide on several items, including approving up to $26,000 for Lions Park playground repairs, directing staff to prepare options for disposing surplus land at 55 Montreal Street, and awarding contracts for drain construction and land rental. They will also receive reports on a fire safety grant, library board minutes, and a community safety plan.
- Approve up to $26,000 plus HST for Lions Park playground repairs, funded from Playground Equipment Reserve
- Direct staff to prepare options to dispose surplus portion of 55 Montreal Street, with net revenue toward accessible community space in new municipal office
- Award Hopf Drain 2020 construction to Horst Excavating Inc. for $50,810 plus HST
- Award rental of 9.7 Ha agricultural land to Saddle Up Stables for $2,700 plus HST
- Pass by-laws for collecting actual costs on multiple municipal drains (Miller, Parsons, Burns, Kistner, Brown)
Environment, Forestry & Trails Committee
The Environment, Forestry & Trails Committee will discuss the 2021 budget, including proposed spending on tree planting, wetlands benches, and trail maintenance. The agenda also includes reports on the Memorial Forest, wetlands, trails, forestry, and environment. The meeting is electronic due to COVID-19, with no public attendance in Council Chambers.
- 2021 budget discussion: $3,000 increase for tree planting, $2,000 for two wetlands bench replacements, $500 for wildflower planting offset by donations
- Water refill stations: cost approximately $3,300 each, with BIA sponsorship and donations
- Demonstration Forest signs: $1,000 requested for replacement, funded from 2020 budget
- Invasive species control: UTRCA and IPCC continue Japanese Knotweed and phragmites removal in 2021
- Trail loop: Henry St. Bridge and tunnel completed, possible official opening in spring 2021
Mitchell Business Improvement Area Board
This is the agenda/minutes for the Mitchell Business Improvement Area Board's April 7, 2021 electronic meeting. The document is largely procedural boilerplate: call to order, agenda acceptance, disclosures, and minutes adoption, with no substantive reports, motions, or decisions listed. Chair Doug Eidt called the meeting to order at 6:15 p.m., and no pecuniary interests were declared.
- Meeting held electronically at 6:00 p.m., called to order at 6:15 p.m.
- No disclosures of pecuniary interest declared
- No reports, correspondence, announcements, or motions listed on the agenda
Regular Council
West Perth Council is meeting electronically to consider its 2021 budget and tax rates, approve several by-laws including zoning amendments and drainage works, and decide on a second fire tanker purchase. The agenda also includes public meetings on a zoning by-law amendment and a municipal drain improvement, plus reports on consent to sever applications and fire dispatch services.
- 2021 budget and tax rates by-law (20-2021)
- Purchase of second fire tanker, up to $368,500 + HST, or tender process
- Zoning by-law amendments for properties in Fullarton and Logan wards
- Consent to sever applications for lands on Line 26 and in Brodhagen
- Tyndall Municipal Drain Extension - Branch C Improvement 2019 report
Public Meeting
West Perth Council is holding a public meeting to consider three zoning by-law amendments that would permit residential development on agricultural lands. The amendments are tied to consent applications for new lots, each requiring reduced lot sizes or frontages. Council will hear reports from Planner David Gundrum and public comments before voting on each application.
- Zoning amendment Z243-2021 for 5178 Line 26 (Willows) to rezone 0.18 Ha from Agricultural to Hamlet/Village Residential with reduced lot area of 1,800 sq m
- Zoning amendment Z247-2020 for 3358 Road 150 (Swiss Hill Farms) to rezone land for residential use
- Zoning amendment Z245-2020 for 5700 Line 42 (1111971 Ontario Inc.) to rezone land for residential use
- Upper Thames River Conservation Authority comments received for all three applications
- Public meeting held electronically due to COVID-19; no in-person attendance
Special Council
West Perth Council is reviewing the conceptual design and preliminary budget for a new municipal administration office, following a December 2020 decision to build rather than renovate. The presentation covers design options, cost estimates, and financing, with Council feedback sought before proceeding to detailed design. No final decisions are being made at this meeting.
- New administration office estimated at $3.43M (14,000 sq ft) or $3.78M at higher build price
- Financing example: $1.1M reserves, $1.1M property proceeds, $1.3M debt
- Existing building has significant repair needs and accessibility non-compliance
- Council previously authorized single-source procurement for design services
- Public open houses planned for project input
Police Services Board
The West Perth Police Services Board is meeting electronically to review January and February 2021 false alarm reports, monthly police services board reports, and a proposed protocol for information sharing with the board. They will also consider accounts from January 1, 2020 to March 31, 2021. The agenda includes routine items such as minutes, correspondence, and financial reports.
- False alarm reports for January and February 2021
- West Perth Police Services Board reports for January and February 2021
- Board Secretary report on protocol for information sharing with Police Services Board
- Accounts dated January 1, 2020 to March 31, 2021
Special Council
West Perth Council is holding a special electronic meeting to review the 2021 draft budget, which totals $8,847,338 in cash requirements, a 2.56% increase over 2020. The agenda includes appointing a Budget Chair and receiving the Treasurer's overview of the draft budget book. The budget covers all municipal departments, capital projects, and tax impacts, including a 1.50% increase in residential taxes for a $100,000 property.
- 2021 draft budget cash requirements of $8,847,338, up 2.56% from 2020
- Residential tax increase of $8.51 (1.50%) for a $100,000 property
- Multi-Residential tax ratio changed from 1.5 to 1.0, matching residential rate
- Capital projects include Nelson Street Reconstruction, bridge repairs, and fire station completion
- Appointment of Budget Chair
Economic Development Committee
The Economic Development Committee is meeting electronically to adopt minutes from January 20, 2021, review the 2020 Year in Review newsletter, and receive updates from Perth County on tourism and economic development, as well as from the Chief Administrative Officer on municipal updates. The agenda is largely routine, with reports and general discussion scheduled. No votes on new policies or contracts are listed.
- Adoption of January 20, 2021 minutes
- Review of 2020 Year in Review newsletter and open forum
- County tourism and economic development update by Sarah Franklin, Perth County
- Municipality of West Perth updates by Jeff Brick, Chief Administrative Officer
- Upcoming meetings: June 16, September 15, November 17, 2021
Regular Council
West Perth Council will review several items, including a recommendation to increase a road construction tender by $500,000 for additional paving on Line 53, and to accept $66,239 in provincial COVID-19 recovery funding. The agenda also includes a public meeting on a zoning by-law amendment, a consent to sever application, and reports on fire services, building permits, and recreation projects.
- Increase tender 2021-031-022 by $500,000 for added paving on Line 53 from Road 164 to Road 150
- Receive $66,239 in 2021 COVID-19 Recovery Funding from Ontario
- Public meeting for zoning by-law amendment Z239-2020 (2574 Road 137, Fullarton Ward)
- Recommend approval of consent to sever B62/20 for property at 7529 Line 21, Hibbert Ward
- Direct CAO to review shared fire services agreement with Perth East
Public Meeting
West Perth Council is holding a public meeting to consider a zoning by-law amendment (Z239-2020) for a property at 2574 Road 137 in Fullarton Ward. The amendment is required as a condition of a previously approved consent to sever a surplus farm dwelling lot. Staff recommend approval, and the Upper Thames River Conservation Authority has no objections. The meeting is being held electronically due to COVID-19.
- Zoning By-law Amendment D14-07-2020 (Z239-2020) for 2574 Road 137, Fullarton Ward
- Proposed to re-zone severed lot to permit only dwelling, accessory uses, home occupation, and bed and breakfast
- Proposed to prohibit new permanent residential dwellings on retained farm lot
- Reduced minimum lot frontage of 10.15 metres (required 30 metres) for severed lot
- Reduced minimum side yard of 1.57 metres (required 7.5 metres) for existing barn on retained lot
Mitchell Business Improvement Area Board
This is the agenda for the Mitchell Business Improvement Area Board meeting held electronically on March 3, 2021. The agenda is largely procedural, covering call to order, agenda acceptance, disclosures, minutes adoption, and standard items like reports and correspondence. No substantive decisions or discussions are listed.
- No disclosures of pecuniary interest declared
- Adoption of Economic Development Committee minutes
- Electronic meeting format
Regular Council
West Perth Council is deciding on several infrastructure contracts, including a $1.72 million road resurfacing project and a $425,406.58 bridge repair, plus a zoning by-law amendment. The agenda also includes numerous resolutions from other municipalities on topics like fire training, speed enforcement, and cannabis facilities, which are for information or potential support.
- Award tender 2021-031-002 to Brantco Construction for $1,719,183.10 (excluding HST) for Line 53 resurfacing; West Perth portion $584,560.32
- Award contract for repairs to Structure 028F on Road 140 to Weathertech Restoration Services Inc. for $425,406.58 including HST
- Approve lifting the -Holding zone on 216 St. George St., Mitchell (Phase 1 of Plan of Subdivision WP 20-04)
- Pre-approve $16,784.82 for 2021 Youth Programming and Youth Centre
- Authorize partnership with LiveWell4Life for dry ice pad programming starting March 8, 2021
Court of Revision - 01 Mar 2021 - McMillan Municipal Drain 2021
The Court of Revision is meeting to consider an appeal from Grace Farms Limited regarding the McMillan Municipal Drain 2021 project. The court will review written correspondence and may hear appeals on drainage assessments. The agenda includes background on court jurisdiction and procedures under the Drainage Act.
- Recommendation to approve Bob Grace of Grace Farms Limited purchasing, supplying materials, and installing a culvert under Dietrich Engineering supervision
- Proposal that Grace Farms Limited pay all NET costs (assessment less grants) for all lands in the watershed after project completion
- Court of Revision jurisdiction limited to appeals on assessments being too high/low, unassessed lands, or land use considerations
- McMillan Municipal Drain 2021 report dated January 20, 2021, covering Lots 12-20, Concession 4, Hibbert Ward
Court of Revision - 01 Mar 2021 - Hopf Drain 2020
The Court of Revision is meeting electronically to consider appeals against the assessment schedule for the Hopf Drain 2020 project, as outlined in the engineer's report dated December 21, 2020. The court can only alter the schedule of assessments, not the technical aspects of the report, and any reduction must be re-allocated among other assessed properties. The agenda includes adopting minutes from the January 18, 2021 meeting and background information on court jurisdiction and procedures under the Drainage Act.
- Hopf Drain 2020 engineering report dated December 21, 2020 (File No. 19-295)
- Appeals against the Hopf Drain 2020 assessment schedule
- Adoption of minutes from January 18, 2021 Court of Revision meeting
- Review of Court of Revision jurisdiction and procedures under the Drainage Act
- Electronic meeting due to COVID-19; public attendance not permitted
Regular Council
West Perth Council will vote on several items, including awarding a $66,300 construction contract for Branch 'A' of the Apel Drain, adopting a new General Fees and Charges By-law, and approving a subdivision agreement with Mitchell Woods Inc. The agenda also includes a public delegation from Mitchell Minor Hockey about installing ice at the Mitchell Arena, and a consent agenda with numerous resolutions from other municipalities on topics like the Ontario Fire College and small business support.
- Award construction of Branch 'A' of the Apel Drain to Robinson Farm Drainage for $66,300 + HST
- Adopt General Fees & Charges By-law (By-law 15-2021)
- Authorize Subdivision Agreement with Mitchell Woods Inc. (By-law 14-2021)
- Approve consent to sever new residential lot at 5178 Line 26 (B59-20)
- Public delegation: Mitchell Minor Hockey request to install ice at Mitchell Arena
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board held an electronic meeting on February 3, 2021, with Chair Doug Eidt presiding. The agenda was largely procedural, covering agenda acceptance, disclosure of interests, and adoption of minutes, with no substantive reports, correspondence, or motions listed.
- No disclosures of pecuniary interest declared
- Adoption of Economic Development Committee minutes
- Meeting held electronically at 6:00 p.m.
Special Council
West Perth Council is meeting to receive the 2021 Corporate Implementation Plan, which outlines strategic projects and initiatives to support the 2021 budget development. The plan reviews 2020 progress and lists projects for 2021 and future years, organized under the municipality's strategic goals. Council will use this information during the budget workshop to guide the detailed budget preparation.
- Receive 2021 Corporate Implementation Plan to support 2021 budget process
- Heron Business Park expansion: $360,000 capital in 2020 budget for land/design
- Complete design of joint stormwater management facility and negotiate partnership with adjacent property owner (2021)
- Increase planning capacity – redesign Land Use Planning, anticipate implementation March 1, 2021
- Future expansion discussions for Wastewater Treatment Facility growth
Heritage & Culture Committee
The Heritage & Culture Committee is meeting electronically to receive updates on a virtual concert and a formal inventory of potential heritage properties. The agenda includes confirmation of minutes from December 1, 2020, and standard procedural items. No decisions are listed on the agenda itself.
- Virtual Concert - Update
- Potential Properties - Formal Inventory
- Minutes of December 1, 2020
- Next meeting scheduled for April 27, 2021
Regular Council
West Perth Council is meeting electronically to decide on several contracts and agreements, including a 3-year gravel resurfacing contract and a $190,000 fixed-price contract for design services for a new municipal office. Council will also consider reports on two municipal drain projects, a consent application for a surplus farm dwelling, and options for YMCA programming. The agenda includes numerous items from other municipalities and agencies for information only.
- Award 2021-2025 Gravel Resurfacing contract to Lavis Contracting Limited for 3 years
- Accept $190,000 + HST proposal from Dawley Engineering for Administration Office design and tender services
- Pass By-law 9-2021 authorizing Subdivision Agreement with 2161453 Ontario Inc.
- Set Court of Revision for March 1, 2021 for Hopf Drain 2020 and McMillan Municipal Drain 2021 reports
- Recommend approval of Consent Application B56/20 by Swiss Hill Farms Inc. to sever surplus farm dwelling at 3358 Road 150
Committee of Adjustment
The West Perth Committee of Adjustment is holding a public hearing to consider a minor variance application (D13-06-20) from Jeff and Yvonne Van Soest for a property at 6926 Line 17. The variance would allow a modular home with a width of 4.88 metres, less than the 6.0 metres required by the zoning by-law. The planner recommends approval, noting the home would house farm workers for the applicants' dairy operation. The committee will also adopt minutes from a previous meeting.
- Minor variance D13-06-20 for 6926 Line 17 to permit a 4.88 m wide modular home (required minimum 6.0 m)
- Property is approximately 30.35 hectares (75 acres) in Agriculture zone, Hibbert ward
- Planner recommends approval subject to construction within 1 year and building code compliance
- Adoption of minutes from October 13, 2020 meeting
- Meeting held electronically due to COVID-19; public can view via YouTube
Police Services Board
The West Perth Police Services Board is meeting electronically to nominate a chairperson for 2021, confirm minutes, and receive reports including false alarm data for October–December 2020 and monthly OPP activity reports. The agenda also includes a training discussion and a sample information sharing protocol. Financial reports are deferred to the next meeting.
- Nominations for Chairperson for 2021
- False Alarm Reports for October, November, December 2020
- West Perth Police Services Board Reports for October, November, December 2020
- June Demerling – Information Sharing Protocol Sample
- Training Discussion
Economic Development Committee
The Economic Development Committee is meeting electronically to review the 2020 Year in Review newsletter, hear presentations from municipal and county staff, and discuss economic development activities. The agenda also includes accepting the resignation of committee member Ted Crawford and confirming minutes from the November 18, 2020 meeting.
- Acceptance of resignation of committee member Ted Crawford
- 2020 Year in Review newsletter presentations by CAO Jeff Brick and Perth County staff
- PC Connect transit service update by Perth County Transit Project Coordinator Maggie Martin
- Confirmation of minutes from November 18, 2020 meeting
Regular Council
West Perth Council is meeting electronically to handle routine administrative business, including passing by-laws for interim tax levies and borrowing, appointing an interim treasurer, and entering a mutual aid agreement. The agenda also includes consent items on provincial COVID-19 emergency orders and various resolutions from other municipalities, plus a closed session for planning and personnel matters.
- By-law 2-2021: interim tax levies for 2021
- By-law 1-2021: authorize borrowing for current expenditures
- By-law 4-2021: mutual aid agreement with Perth County and area municipalities
- By-law 5-2021: appoint interim treasurer
- Court of Revision for Apel Drain Branch 'A'
Court of Revision
The West Perth Court of Revision is meeting electronically to consider the Branch 'A' of the Apel Municipal Drain report dated November 12, 2020. No appeals have been received for this drainage project. The court will also adopt minutes from previous meetings for other drains. The meeting is procedural, with no public attendance due to COVID-19.
- No appeals received for Branch 'A' of the Apel Municipal Drain
- Adoption of minutes for Hagarty Drain, Wiles Main Drain, and Wassman Municipal Drain
- Review of Branch 'A' of the Apel Municipal Drain report and plan
- Court of Revision jurisdiction and procedures under the Drainage Act
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board met electronically on January 6, 2021, with routine agenda items including confirmation of minutes and reports. No disclosures of pecuniary interest were made, and no substantive decisions or discussions were recorded in the agenda.
- Meeting held electronically at 6:00 p.m.
- No disclosures of pecuniary interest declared
- Confirmation of previous meeting minutes