West Perth public meetings in 2022
69 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
Committee of Adjustment
The West Perth Committee of Adjustment is reviewing a minor variance application for Ham Land Acres Ltd to expand a pig operation. The proposal seeks to build a new farrowing facility closer to a neighboring residence than currently permitted by Minimum Distance Separation rules.
- Minor Variance A03-2022: Proposed swine barn setback reduction from 183 m to 154.8 m
- Expansion of livestock operation from 631 sows to 700 sows
- Proposed 195.1 m2 (2,100 square foot) farrowing facility at 5056 Line 26
- Staff recommendation to deny the application based on Planning Act tests
Regular Council
The Council is considering several zoning by-law amendments and land consent applications across various wards. They are also reviewing the Drinking Water Quality Management System Operational Plan and directing staff to contract GFL Environmental Inc. for hazardous material response services.
- Zoning By-law Amendment ZBA-13-2022 for 6616 Line 19, Staffa
- Consent Application B46/22 for 34 Clayton Street, Mitchell
- Consent Application B16-22 for 5178 Fullarton Ward
- Consent Application B43/22 for 6720 Line 34, Logan Ward
- Agreement with GFL Environmental Inc. for Emergency & Hazardous Materials Response
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area (BIA) Board is reviewing its 2023 draft budget for Council approval. The meeting also includes updates on economic development, municipal news, and the BIA's year-to-date financial performance.
- Approval of the 2023 Draft Budget
- Review of BIA Budget to Actuals Report as of November 30, 2022
- Discussion regarding the BIA Christmas Street Party street closure request
- Update on Perth County Economic Development and Tourism
- BIA Bucks Kick-Off Draw featuring three $50.00 prizes
Regular Council
The Council will review various resolutions regarding the Strong Mayors, Building Homes Act and Bill 23. Additionally, staff will present recommendations for a dust control contract and a new baseball diamond.
- Awarding 2023-2025 Dust Control contract to Da-Lee Dust Control Products for $637,975.00
- Request for an additional baseball diamond at Cooper Field for the 2022 Capital Budget
- Public meeting regarding Zoning By-law Amendment 18-2022 (Pearn)
- Public meeting regarding Zoning By-law Amendment 14-2022 (Hannon)
- Implementation of a 10-Year Capital Plan for the 2024-2033 period
Police Services Board
The Board is reviewing the proposed 2023 budget and monthly police reports for September and October 2022. Members will also discuss a petition for an electronic speed control device and receive updates on the Community Safety and Policing Act.
- Proposed 2023 Police Services Board Budget
- Petition for an Electronic Speed Control Device
- September and October 2022 Police Services Board Reports
- July to September 2022 Detachment Revenues report
- Resignation of board member John Mogk
Special Council
This special meeting consists of procedural items and a closed session. The primary purpose of the closed session is for the education and training of Council members.
- Closed session for member education and training
Heritage & Culture Committee
The Heritage & Culture Committee is reviewing the proposed 2023 budget and the upcoming meeting schedule. The agenda also includes an update on the Logan Monument repair.
- Proposed 2023 budget totaling $3,700
- Logan Monument repair update
- Proposed 2023 meeting schedule
- Municipal updates from CAO Jeff Brick
Regular Council
The Council will review a zoning by-law amendment for 22 Blanshard Street in Mitchell and consider several staff appointments. The meeting also includes a review of the Seaforth Area Fire Board minutes and a petition regarding electronic speed control devices.
- Zoning By-law Amendment 12-2022 for 22 Blanshard Street, Mitchell
- Seaforth Area Fire Board minutes from October 27, 2022
- Appointment of Gregory Stewart as Closed Meeting Investigator for a 2-year term
- Petition for an Electronic Speed Control Device referred to Police Services Board
- Review of Watson & Associates Economists Ltd. letters regarding Bill 23
Swearing-In Ceremony
The Municipality of West Perth is conducting a formal swearing-in ceremony for the 2022-2026 Council term. The meeting includes the administration of oaths of office and the presentation of the Mayor's Chain of Office.
- Administration of Oaths of Office and Oath of Allegiance by Fire Department Chaplain William Ney
- Swearing-in of Mayor Walter McKenzie and Deputy Mayor Dean Trentowsky
- Swearing-in of Councillors for Fullarton, Hibbert, Logan, and Mitchell Wards
- Presentation of the Mayor's Chain of Office
- Congratulatory messages from Steve Clark, John Nater, and Matthew Rae
Environment, Forestry & Trails Committee
The Environment, Forestry & Trails Committee discussed various reports and proposed budget items for 2023. Key discussions included wetland maintenance, tree planting initiatives, and trail improvements.
- Approved $800.00 budget line item for Memorial Forest
- Proposed $10,000.00 for two sets of wetland trail stairs
- Proposed $5,500.00 for phragmites removal at wetlands
- Proposed $2,000.00 for the West Perth Healthy Forests Grant
- Proposed $1,000.00 for tree planting at the dog park
Regular Council
The Council is considering several land-use amendments and a 17% increase to development charges. The meeting also includes discussions on new employee monitoring and workplace smoking policies.
- 17% increase to Development Charges rate effective January 1, 2023
- Zoning By-law Amendment D14-16-21 for 6903 Line 34
- Application to lift holding zone at Nelson and Frank Streets
- Approval of new Electronic Monitoring and Smoking in the Workplace policies
- By-law 67-2022 establishing various municipal fees and charges
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board met to receive updates from Perth County and the Municipality of West Perth. The Board discussed upcoming seasonal programming and business initiatives. The meeting also included a closed session regarding human resources matters.
- Approval of the Christmas Street Party for November 25, 2022
- Approval of hosting two public skate dates
- Update on the BIA Bucks discount program running November 14 to December 31, 2022
- Update on the Keterson Pavilion Project and upcoming Municipal Elections
- Report on the Digital Service Squad initiatives
Environmental Services Committee
The Environmental Services Committee is reviewing third-quarter reports for drinking water and wastewater systems. The committee is also considering a recommendation to adjust annual fees for automated garbage bin co-collection.
- Proposed 2023 garbage bin fees: $110/year (35 gallon), $160/year (65 gallon), and $210/year (95 gallon)
- Mitchell Drinking Water System Q3 report (July-September 2022)
- Mitchell Wastewater System Q3 report (July-September 2022)
- Environmental Services Report for October 2022
- Drinking Water Quality Management System management review
Public Meeting
The Council is holding a public meeting to discuss a zoning amendment by Bartels Environmental Services Inc. to convert a former wastewater lagoon into a waste storage facility for treated digestate and biosolids. A second amendment for 197 & 199 Coulton Drive is also proposed for approval.
- Zoning amendment D14-16-21 for 6903 Line 34 (West Part Lot 13, Concession 1) to allow biosolids storage
- Proposed rezoning of a 1.65 ha woodlot to Natural Resources Environment 2 (NRE2)
- Zoning amendment D14-11-2022 for 197 & 199 Coulton Drive (Lot 21 Plan 366)
- Public hearing regarding the Bartels Environmental Services Inc. application
Regular Council
Council will review a new franchise agreement with Enbridge Gas and hear presentations regarding natural gas expansion in Russelldale. The meeting also includes public hearings for two zoning by-law amendments and a request to increase funding for the Mitchell and Area Mobility Bus.
- Enbridge Gas franchise agreement renewal and draft by-law 65-2022
- Natural gas expansion presentations by Enbridge Gas and Steve Walkom
- Zoning By-law Amendment D14-16-21 (Bartels)
- Zoning By-law Amendment D14-11-2022 (Spence)
- Increase Mitchell and Area Mobility Bus annual contribution from $12,000 to $15,000
Environment, Forestry & Trails Committee
The Environment, Forestry & Trails Committee is reviewing several updates and budget recommendations for the 2023 fiscal year. Key discussions include Memorial Forest management, invasive species control at wetlands, and various forestry and pollinator garden initiatives.
- Approval of 2023 budget line items for Memorial Forest
- Budget and project plan inclusion for Phragmites removal and Wetland Stairs
- Proposed 2023 budget contributions for Rural Routes tree planting and West Perth Healthy Forests Grant
- Budget inclusion for Pollinator Garden, ButterflyWay Ranger Program, Japanese Knotweed Removal, and Dog Park tree planting
- Report on Rural Roots 2022 tree planting involving a $3,125 municipal contribution
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board is reviewing updates on local economic development and municipal projects. The meeting includes discussions on upcoming community events and the enforcement of membership dues for local businesses.
- Discussion of Ladies Night and Christmas Street Party events
- Review of Top Shot Interactive Hockey Experience sponsorship
- Public Skating Sponsorship opportunity for $150.00 per session
- Resolution to suspend associate memberships and remove advertising signs for unpaid dues
- Resolution to suspend accounts that are 60 days past due
Regular Council
The Council is reviewing several planning reports, including a subdivision plan for West Mitchell Developments. They are also considering multiple consent applications to sever land in the Mitchell and Fullarton wards.
- WP 22-01 Plan of Subdivision for West Mitchell Developments
- Consent Application B35/22 for 22 Blanchard Street, Mitchell
- Consent Application B34/20 for 83 Huron Road, Mitchell
- Consent Application B26/22 in Fullarton Ward
- Consent Application B13-22 for 48 Wellington Street, Mitchell
Police Services Board
The Board will review July and August 2022 reports and financial accounts. Members will also discuss the Police Services Board budget and the extension of John Mogk's appointment.
- Appointment of Audrey Pascual as Board Secretary
- Discussion of Police Services Board Budget
- Extension of appointment for John Mogk
- Review of School Bus Camera Program correspondence
Heritage & Culture Committee
The committee is reviewing the Mitchell Ward Official Plan's list of heritage properties and discussing the current budget. Members are also receiving updates on summer concerts, land acknowledgement policies, and the Township of Logan plaque.
- Review of Mitchell Official Plan - List of Heritage Properties
- Discussion of 2022 Heritage & Culture Committee Budget
- Update on Summer Concerts
- Land Acknowledgement Policy update
- Township of Logan Plaque discussion
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board will receive updates from Perth County and the Municipality of West Perth. The meeting includes a review of the BIA budget to actuals as of August 31, 2022, and a continuation of a strategic planning workshop in a closed session.
- BIA Budget to Actuals report as of August 31, 2022
- Perth County Economic Development and Tourism updates
- Municipality of West Perth updates
- Strategic Planning Workshop (Closed Session)
- Candidates Night
Regular Council
The Council is considering several zoning by-law amendments and a land severance application for Hannon Holdings Inc. at 6736 Line 36. Additionally, the Council will review the 2022/23 Winter Operations Plan and a winter maintenance agreement for Highways 8 and 23.
- Consent to Sever application for 6736 Line 36 (Hannon Holdings Inc.)
- Zoning By-law Amendment D14-10-22 for Bornholm Poultry Ltd. (6609 Line 53)
- Zoning By-law Amendment D14-08-22 for Dave Louwagie (3984 Road 179)
- Winter maintenance agreement for Highways 8 and 23 totaling $26,038.34
- By-laws 55-2022 and 56-2022 regarding Tyndall and Hopf drain assessments
West Perth Property Standards Committee
The West Perth Property Standards Committee will hold a public hearing to consider an appeal by Daniel W. McCool. The appeal concerns a property standards order issued to Gwyneth McCool for the property at 167 Rowland Street.
- Public hearing for Daniel W. McCool appeal (167 Rowland Street)
- Decision on the 167 Rowland Street appeal
- Nomination of Committee Chair
- Oath of Service for Committee members
Public Meeting
The Council is holding a public meeting to review four zoning by-law amendment applications. No decisions will be made at this meeting; Council will decide at a future regular meeting based on public input and staff recommendations.
- Zoning amendment D14-17-2021 (Chessell) to build a residence at 4816 Road 164
- Zoning amendment D14-10-22 (Bornholm Poultry Ltd.)
- Zoning amendment D14-08-22 (Louwagie)
- Zoning amendment D14-06-22 (Greb-Weitzel)
Committee of Adjustment
The West Perth Committee of Adjustment is reviewing a minor variance application for Jeremy and Melissa Jones. The request seeks to increase maximum lot coverage to allow for a 140.7 square metre workshop at 4756 Road 164.
- Minor Variance A01-2022: Increase accessory structure lot coverage from 5% to 8.4% at 4756 Road 164
- Proposed construction of a 140.7 square metre (1515 square foot) workshop
Regular Council
The Council is reviewing the 2021 audited financial statements and distributing $1,749,053 of the General Surplus to various reserves. They are also considering several zoning amendments and a drain petition from Linda Reynolds.
- Awarded Keterson Park Pavilion contract to DOMM Construction for $1,386,950.00
- Approved distribution of $1,749,053 from General Surplus to municipal reserves
- Zoning By-law Amendment D14-17-2021 regarding 4816 Road 164
- Schellenberger Municipal Drain North Branch Improvement contract for $186,825.00
- Approval of 2021 Draft Audited Financial Statements presented by BDO
Regular Council
West Perth Council will vote on several contracts and agreements, including a $1,386,950 tender for the Keterson Park Pavilion, a $186,825 drain improvement contract, and an extension of the police services agreement to December 31, 2024. Council will also consider a severance application, a fire protection agreement with North Perth, and a petition for a new municipal drain. The agenda includes routine approvals of minutes, by-laws, and financial reports.
- Award Keterson Park Pavilion tender to DOMM Construction for $1,386,950 plus HST
- Award Schellenberger Municipal Drain North Branch Improvement to A.G. Hayter Contracting Ltd. for $186,825 plus HST
- Approve severance application B20/22 for Part Lot 6, Concession 12, Hibbert Ward, subject to conditions
- Extend police services contract with Province of Ontario until December 31, 2024
- Approve fire protection agreement with Municipality of North Perth for Monkton area
Police Services Board
The West Perth Police Services Board is meeting to adopt minutes, accept police service reports for May and June 2022, and review financial accounts. The board will also receive an update on a contract extension from the CAO and discuss the OPP records check moving online. The agenda is largely routine, with no major policy decisions or public hearings.
- Adoption of May 25, 2022 minutes
- Acceptance of May and June 2022 Police Services Board Reports
- Acceptance of accounts for May 1 to June 30, 2022
- Contract extension update by CAO Brick
- OPP records check moving online as of June 13
Environmental Services Committee
The Environmental Services Committee will review the 2022 second quarter drinking water and wastewater reports, accept the July 2022 Environmental Services report, and discuss a new e-waste agreement with Greentec. The agenda also includes routine adoption of minutes and correspondence from the Bluewater Recycling Association.
- 2022 Second Quarter Drinking Water Report (April-June)
- 2022 Second Quarter Wastewater Report (April-June)
- Environmental Services Report - July 2022
- E-Waste Agreement with Greentec
- Bluewater Recycling Association letter on Blue Box services transition
Court of Revision
The West Perth Court of Revision is meeting to consider appeals from landowners regarding the assessment schedule for the Schellenberger Municipal Drain North Branch Improvement, as detailed in the May 2022 engineer's report. The Court can only adjust assessments, not change the engineer's technical report, and any reductions must be reallocated to other properties. The agenda includes adopting minutes from a previous meeting and hearing any appeals or questions from members and landowners.
- Adoption of minutes from May 16, 2022 Court of Revision meeting on Murphy Municipal Drain 2022
- Review of Schellenberger Municipal Drain North Branch Improvement engineer's report dated May 2022
- Hearing of appeals on drainage assessments for the Schellenberger Drain project
- Court's decision on assessment schedule for the Schellenberger Drain improvement
Public Meeting
This public meeting reviews two zoning by-law amendment applications. The first, by Eckert Acres Ltd., would rezone a severed surplus farm dwelling parcel and the retained farm land at 5405 Line 32, Fullarton. The second, by 789274 Ontario Inc. (B and S Construction), affects property in Mitchell Ward. Council will not decide at this meeting; a decision will come at a later regular council meeting.
- ZBA D14-05-22 by Eckert Acres Ltd. to rezone 1.0 ha severed parcel from A to A-1 and 31.1 ha retained parcel from A to A-3 at 5405 Line 32, Fullarton
- ZBA D14-11-21 by 789274 Ontario Inc. (B and S Construction) for property in Mitchell Ward
- Public comments received from Huron Perth Catholic District School Board on the 789274 Ontario Inc. application
- No decision will be made at this public meeting; amending by-laws will be presented at a regular council meeting
Regular Council
West Perth Council is meeting to decide on several property matters, including consent to sever applications, subdivision agreements, and land purchases and sales. They will also consider zoning by-law amendments, a drainage by-law, and various reports and correspondence. The agenda includes public meetings and a closed session on potential litigation.
- Consent to sever application B18/22 by Wighty's Repairs Inc. at 122 Huron Road, Mitchell
- Purchase of 4.48 acres from David and Deborah Bice for $716,800 and sale of 4.26 acres to Mitchell Woods for $716,800
- Sale of 905 m2 on Wimpole Street S to Michael Eckert et al. for $198,000
- Zoning by-law amendments Z263-2022 (Eckert Acres) and Z264-2022 (789274 Ontario Inc.)
- By-law 33-2022 for Murphy Municipal Drain 2022
Regular Council
West Perth Council will decide on several items, including approving up to $30,000 from Parkland Reserves for a new ball diamond at Cooper Field, supporting grant applications for electric vehicle charging infrastructure, and recommending approval of a land severance on Coulton Drive. The agenda also includes routine reports, correspondence, and by-laws, with a notable motion to direct staff to prepare an affordable housing action plan.
- Approve up to $30,000 from Parkland Reserves for a new ball diamond at Cooper Field
- Support grant applications for EV charging: one Level 3 unit and 10 Level 2 units with ERTH Corporation
- Recommend approval of consent to sever (B08-22) at 197-199 Coulton Drive, Mitchell, subject to 8 conditions
- Direct staff to prepare an affordable and attainable housing action plan with Perth County
- Pass By-law 47-2022 for powers of entry on land for inspections
Economic Development Committee
The Economic Development Committee is meeting to hear updates from the County of Perth on tourism and economic development, and from the CAO on municipal projects. They will also adopt the April 20, 2022 minutes and discuss the upcoming meeting schedule, including a proposed fall mixer event.
- County tourism and economic development update by Justin Dias
- West Perth updates by CAO Jeff Brick
- Adoption of April 20, 2022 minutes
- Upcoming meeting schedule: September 21, 2022 (mixer event) and November 16, 2022
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board is meeting to handle routine business, including adopting the May 4, 2022 minutes, and will then move into a closed session for a strategic planning workshop. The closed session is for member education and training, not for decision-making. The board will also set its meeting schedule for the rest of 2022.
- Closed session for strategic planning workshop (education/training only)
- Adoption of May 4, 2022 meeting minutes
- Meeting schedule set: July 6, Sept 7, Oct 5, Nov 2, Dec 7, 2022; no August meeting
- No pecuniary interests disclosed
Regular Council
West Perth Council will consider adopting the 2022 budget and tax rates, amendments to the fees and charges by-law, and several other items including a site plan application, a municipal drain improvement, and various correspondence and requests. The meeting includes both routine administrative items and decisions on specific community requests.
- 2022 Budget and Tax Rates report and By-law 41-2022
- Amendments to Fees and Charges By-law (By-law 44-2022)
- Site Plan Amendment Application D11-07-21 by AVCO Holdings Inc.
- Schellenberger Municipal Drain North Branch Improvement (By-law 43-2022)
- Salvation Army Dublin Hall rental request for Mobile Food Bank
Police Services Board
The West Perth Police Services Board is meeting to accept the agenda and minutes from March 23, 2022, and to receive reports on false alarms for March and April 2022, as well as the monthly Police Services Board reports for those months. The board will also review accounts from March 1 to April 30, 2022, and discuss other business including ATV and golf cart uses, and bicycles and motorcycles following traffic law. The meeting will include a closed session.
- False alarm reports for March and April 2022, listing incidents at locations like 51 Arthur St S (Armtec-Durisol Office) and 120 Ontario Rd (Mitchell Value-Mart)
- West Perth Police Services Board Reports for March and April 2022, including crime statistics and notable occurrences
- Accounts dated March 1 to April 30, 2022
- Discussion on ATV and golf cart uses
- Discussion on bicycles and motorcycles following traffic law
Environment, Forestry & Trails Committee
The Environment, Forestry & Trails Committee will meet to appoint a chair for 2022, adopt the agenda and minutes, and receive updates on the Memorial Forest, wetlands, trails, forestry grants, and environment projects. The meeting is closed to the public due to COVID-19, but will be live-streamed. The agenda is largely procedural, with reports and updates rather than major decisions.
- Appointment of Committee Chair for 2022
- Update on Memorial Forest plaques replacement
- Update on West Perth Healthy Forests Grant (ERTH Corporation $5,000 partnership)
- Discussion on budget proposal process for future projects
- Updates on Thames River Clean-up and Pollinator Meadow
Court of Revision
The Court of Revision will hear appeals and decide whether to approve the Schedule of Assessment for the Murphy Municipal Drain 2022 project, as outlined in an engineer's report. The meeting is closed to the public due to COVID-19 but will be live-streamed. The agenda includes adopting prior minutes and reviewing background on the Court's jurisdiction and procedures.
- Approve Schedule of Assessment for Murphy Municipal Drain 2022 (Dietrich Engineering Limited report, March 22, 2022)
- Adopt minutes of May 3, 2021 Court of Revision for Tyndall Municipal Drain Extension - Branch C Improvement
- Review Court of Revision jurisdiction and procedures under the Drainage Act
- Hear appeals from landowners on drainage assessments
Regular Council
West Perth Council is deciding on several items including awarding a construction contract for the Murphy Municipal Drain, approving an 8.8% increase to development charge rates, and considering updates on various municipal operations. The meeting also includes a public meeting for the Court of Revision on the Murphy Drain and a closed session for land acquisition and litigation matters.
- Award Murphy Municipal Drain 2022 construction to Robinson Farm Drainage Ltd. for $198,686 plus HST
- Approve 8.8% increase to Development Charge rates effective July 1, 2022
- Direct staff to work with Dawley Engineering to update Keterson Park Pavilion tender documents and invite original bidders to resubmit
- Declare Annual Fall Fair and Dublin Fest as events of municipal significance for AGCO
- Approve Rotary Club of Mitchell's request to use Lions Park for Pied Piper Parade on July 1, 2022
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board is meeting electronically to approve the April 6, 2022 minutes, receive reports from Perth County and West Perth staff, and review the BIA budget as of April 27, 2022. The agenda includes updates on economic development and tourism programs, as well as announcements about a Friendship Centre auction. The meeting is largely routine, with no major decisions listed beyond adopting minutes and receiving reports.
- Approval of April 6, 2022 minutes
- County of Perth Economic Development and Tourism update by Justin Dias
- Municipality of West Perth update by CAO Jeff Brick
- BIA budget to actuals as of Apr 27, 2022
- Friendship Centre auction announced for May 5, 2022 at 4 pm
Regular Council
West Perth Council is meeting to decide on several planning applications, including a draft plan of subdivision on Nelson Street in Mitchell and two consent-to-sever applications in Hibbert Ward. They will also consider awarding a $52,493.29 contract for the West Perth Lions Pool sand filter replacement, approve borrowing by-laws, and receive various reports and correspondence. The meeting is held virtually due to COVID-19 precautions.
- Approve draft plan of subdivision WP 21-02 for 2455058 Ontario Inc. at Nelson Street, Mitchell
- Recommend approval of consent to sever B15-22 for 7454 Line 21, Hibbert Ward
- Recommend approval of consent to sever B05-22 for 3984 Road 179, Mitchell
- Award RFT No.08-2022 for West Perth Pool Sand Filter Replacement to Beothuk Contracting for $52,493.29 plus HST
- Pass By-law 36-2022 for long-term borrowing via OILC and By-law 37-2022 to withdraw from Development Charges Reserves
Heritage & Culture Committee
The Heritage & Culture Committee is meeting to review a draft Land Acknowledgement report and policy, which would be forwarded to West Perth Council for adoption. The agenda also includes updates on Lost Villages, summer concerts, the municipal building, and additional committee members. The meeting is largely procedural, with most items being reports and updates rather than final decisions.
- Review of draft Land Acknowledgement report and policy
- Update on Lost Villages program
- Update on summer concerts
- Update on municipal building project
- Discussion of additional committee members
Environmental Services Committee
The Environmental Services Committee will accept the agenda, adopt the January 2022 minutes, and receive the 2022 first quarter Drinking Water and Wastewater reports for the Mitchell systems, along with the April Environmental Services Report. The agenda is routine, with no decisions on new business or correspondence listed.
- 2022 First Quarter Drinking Water Report for Mitchell Drinking Water System (Jan-Mar)
- 2022 First Quarter Wastewater Report for Mitchell Wastewater System (Jan-Mar)
- Environmental Services Committee Report - April 2022
- Adoption of January 19, 2022 minutes
Economic Development Committee
The Economic Development Committee will meet virtually to hear updates from Perth County on tourism and economic development, and from the municipality's CAO. The agenda includes adopting minutes from prior meetings and discussing general business. The meeting is open to the public via live stream only.
- County Tourism and Economic Development Update by Justin Dias
- Municipality of West Perth Updates by CAO Jeff Brick
- Adoption of minutes from November 17, 2021 and February 16, 2022 meetings
- Upcoming meeting schedule: June 15, September 21, November 16, 2022
Public Meeting
West Perth Council is holding a public meeting to consider a zoning by-law amendment application (D14-03-22) by Tom and Marilyn Reidy for property at Concession 12, Part Lot 14, Logan Ward (5945 Line 49). The amendment is required to rezone a severed residential parcel and the retained farm parcel following a conditional consent for a surplus farm dwelling severance. The planner recommends approval.
- Rezone 3710 m² (.92 acre) residential parcel from Agricultural (A) to Agricultural Special 1 (A-1) to permit only a dwelling and accessory uses
- Rezone 25 ha (61.9 acre) retained farm parcel from Agricultural (A) to Agricultural Special (A-3) to prohibit new permanent residential dwellings
- Application fee paid: $2,946.00 (receipt dated 02/02/2022)
- Property acquired by current owners in August 2003 for $340,000
- No written comments received as of report date (April 11, 2022)
Regular Council
West Perth Council will hold a public meeting on a zoning by-law amendment for a property on Line 49, consider the Murphy Municipal Drain 2022 engineer's report, and vote on several financial items including fire truck financing, playground donations, and a hayfield rental. The agenda also includes routine approvals of minutes, correspondence, and by-laws.
- Public meeting for zoning by-law amendment D14-03-22 (Reidy) at 5945 Line 49
- Fire truck financing: Infrastructure Ontario loan application for $374,985.60 for Rosenbauer Tanker
- Transfer of $14,025.00 (2021) and $9,050.96 (2022) donations to Lion's Playground Reserve; approve $26,000 capital project for Optimist Club sign and play panels
- Award hayfield rental (9.7 Ha, Part of Lot 22, Concession 1, Former Fullarton Township) to Saddle Up Stables for $2,880.00 plus HST
- Approve Enterprise Fleet Management Canada proposal for leasing light-duty vehicles
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board is meeting electronically to discuss routine business including adoption of minutes, reports from Perth County and West Perth staff, and planning for upcoming events. Key items include a Spring Street Party, a town-wide garage sale, and a proposal for digital sign business promotion. The agenda is largely procedural with reports and updates.
- Discussion of digital sign business promotion and related policy
- Spring Street Party planning
- Town Wide Garage Sale planning
- Reports from Perth County Economic Development and West Perth CAO
- BIA Coordinator report on membership and events
Regular Council
West Perth Council is deciding on a bridge replacement contract, several reserve fund transfers, and a fire truck financing loan. The agenda also includes routine reports, correspondence, and by-laws, with a closed session for legal and personnel matters.
- Award $396,471.80 tender to AJN Building Inc. for Structure 010F Replacement on Road 150
- Direct $14,438 from Road Reserve for Traffic Signal Controller carry forward
- Transfer $28,655.84 from Fire Building Reserve for Clock Tower
- Proceed with Infrastructure Ontario loan application for $374,985.60 for Rosenbauer Tanker
- Endorse Special Occasion Liquor Permit for Cromarty Co-ed 3 Pitch Fundraiser Tournament
Special Council - Budget Deliberations
West Perth Council is holding a special meeting to deliberate and approve the 2022 operating and capital budgets. The proposed levy requirement is $10,495,809, a 20.56% increase over 2021, driven by operational costs, reduced provincial grants, and capital projects. Council will also consider a list of 2022 donation requests and a confirmatory by-law.
- 2022 levy requirement of $10,495,809, a 20.56% increase
- Donation requests totaling $50,800 including $21,000 to St. Marys Health Foundation and $10,000 to Mitchell Fish and Game
- Budget changes reduce levy requirement by $2,010,537 since February 22 draft
- OMPF grant decreased by $69,600 to $926,600
- Insurance premiums increased by $39,040 (12.60%)
Police Services Board
The West Perth Police Services Board will meet electronically on March 23, 2022, to appoint a chair for 2022, adopt minutes from January 26, 2022, and receive OPP reports for January and February 2022, including false alarm reports and financial accounts. The agenda also includes a closed session to discuss a resolution regarding catch and release justice and a verbal comment request on cooperation between Fire Services and OPP regarding the search for a missing girl in Mitchell.
- Nomination and appointment of Police Services Board Chair for 2022
- False alarm reports for January and February 2022 (e.g., 6777 Perth Line 44, 46 Ontario Rd, 51 Arthur St S)
- West Perth Police Services Board reports for January and February 2022
- Accounts dated January 1 to February 28, 2022
- Closed session: Township of Perth South resolution regarding catch and release justice
Public Meeting
West Perth Council holds a public meeting to review a zoning by-law amendment application (D14-02-22) by Melady Acres Ltd. for property at 7300 Line 21. The amendment would rezone a 1.2-hectare parcel to allow a non-farm residence and rezone the retained 60.3-hectare farm parcel to prohibit new dwellings. Council will not decide at this meeting; a decision will be made at a later regular council meeting.
- Zoning change from Agricultural (A) to Agricultural-Special 1 (A-1) for 1.2 ha severed parcel
- Zoning change from Agricultural (A) to Agricultural-Special 3 (A-3) for 60.3 ha retained farm parcel
- Application fee: $2,946.00 paid (receipt 0490322)
- Consent File B43-21 conditionally approved for surplus farm dwelling severance
- Public comments: one neighbour (Susann Lewis) called with no concerns
Regular Council Meeting
West Perth Council will consider awarding a $42,616 landscaping tender for Veteran's Park, discuss delegating authority to the CAO during the post-nomination 'lame duck' period, and hold a public meeting on a zoning by-law amendment for Melady Acres Ltd. The agenda also includes routine reports, correspondence, and by-laws.
- Award Veteran's Park Landscaping Tender to Drummond Brothers Landscaping Ltd. for $42,616 + HST
- Public meeting for zoning by-law amendment for property at 7300 Line 21 (Melady Acres Ltd.)
- Direct Clerk to prepare by-law delegating authority to CAO from Aug 19 to Nov 16, 2022 for expenditures over $50,000 and hiring/firing staff
- Approve sale of Friendship Centre Building by public auction at 4:00 PM on a date to be determined
- Pass zoning by-law Z261-2022 for Lot 23 West Pt 22 Concession 10 Hibbert Ward
Public Meeting
West Perth Council is holding a public meeting to consider two zoning by-law amendments, both required as conditions of previously approved farm severances. The amendments would rezone a small residential parcel and a larger retained farm parcel in each case to permit the existing dwelling while prohibiting new residential dwellings on the farm land. No written comments were received for either application.
- Zoning By-law Amendment D14-15-21 (Schneider): rezone 0.71 ha residential parcel to A-1 and 39.9 ha farm parcel to A-3 at 5478 Line 12, Fullarton Ward
- Zoning By-law Amendment D14-01-22 (McIntosh): rezone part of Lot 27, Concession EMR (2557 Perth Road 163), Fullarton Ward
- Application fee for D14-15-21: $2,946.00
- Both amendments are conditions of Consent File B44-21 and a related severance
- No written comments received for either application
Regular Council
West Perth Council will consider awarding a $2,877,184.09 contract for Georgina and Henry Street reconstruction to McCann Redi-Mix Inc., approve 2021 capital carry-forward projects funded from reserves, and receive reports on building permits and operations. The agenda also includes a public meeting for zoning by-law amendments and recommendations on three consent-to-sever applications.
- Award Georgina & Henry St. Reconstruction contract to McCann Redi-Mix Inc. for $2,877,184.09 including HST
- Public meeting for zoning by-law amendments (Schneider, McIntosh)
- Consent to sever applications: Eckert Acres Ltd. (B01/22), Tom and Marilyn Reidy (B04/22), Bornholm Poultry Ltd. (B30/21)
- 2021 capital carry-forward projects totaling $475,875 funded from reserves
- Receive Joint Accessibility Plan Annual Status Update 2021
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board is holding its Annual General Meeting to approve the 2022 budget, adopt minutes, and hear reports from the BIA coordinator, Perth County Economic Development, and the Municipality of West Perth. The board will also decide on a new slogan from contest submissions and discuss a street pole banner program.
- 2022 Budget approval with proposed $42,270 in expenses and $34,890 in revenue
- Slogan contest submissions to be reviewed, including late entries
- Discussion of BIA pole banner program modeled on Exeter BIA
- 2021 Year in Review and 2022 Work Plan presentation
- 2019 and 2020 financial statements presented
Regular Council Meeting/ Draft Budget Presentation and Budget Deliberations
West Perth Council meets electronically to review the 2022 draft budget, consider adopting a greenhouse gas reduction plan, and hear an emergency management update. The agenda also includes several routine items such as consent agenda resolutions, by-laws, and reports.
- 2022 Draft Budget presentation and deliberations
- Adoption of Creating a Healthy Environment - Greenhouse Gas Reduction Plan (2021)
- By-law 13-2022: Services Agreement with Voatz Canada Ltd.
- By-law 20-2022: Collection of actual costs for Wiles Main Drain and Anderson Branch Improvement 2019
- By-law 22-2022: Collection of actual costs for McDougall Municipal Drain maintenance
Economic Development Committee
The Economic Development Committee is meeting electronically to discuss the 2022 budget, receive updates on county tourism and economic development, and review plans for the economic development newsletter and an in-person event. The agenda includes adopting the minutes from the November 17, 2021 meeting and hearing reports from County of Perth and Municipality of West Perth staff.
- 2022 Budget discussion led by CAO Jeff Brick
- County Tourism and Economic Development Update by Justin Diaz
- Economic Development Newsletter and In-Person Event update
- Adoption of November 17, 2021 meeting minutes
- Upcoming meeting schedule for 2022
Environment, Forestry & Trails Committee
The Environment, Forestry & Trails Committee will appoint a chair for 2022, confirm the agenda and prior minutes, and hear staff reports on Memorial Forest, wetlands, trails, and forestry. A budget proposal to expand the pollinator meadow at the wetlands and a 2022 committee budget will be presented, and the committee will vote on adopting its 2022 meeting schedule.
- Appointment of Committee Chair for 2022
- Budget proposal to expand pollinator meadow at wetlands ($350-$400) and add signage ($210-$250)
- 2022 committee budget presented by CAO Brick
- Adoption of 2022 meeting schedule (Feb 16, May 18, Sep 21, Nov 16)
- Reports on Memorial Forest, wetlands, trails, and forestry
Regular Council
West Perth Council will consider awarding contracts for the Lions Pool resurfacing and heater replacement, approve several funding agreements, and appoint a new councillor for Mitchell Ward. The meeting also includes presentations from conservation authorities and the auditor on the 2020 financial statements.
- Award RFP No.01-2022 Outdoor Pool Resurfacing to CIP Contract Services for $61,700 plus HST
- Award RFQ No.02-2022 Pool Heater Replacement & Chemical Room Exhaust Fan Install to Temperature Control Solutions for $35,200 plus HST
- Approve By-law 18-2022 appointing a councillor for Mitchell Ward
- Pass By-laws 14-2022 to 17-2022 for agreements with Federation of Canadian Municipalities, Ministry of Transportation, and Ontario for modernization projects
- Declare part of PIN 53195-0076 on Montreal Street as surplus lands
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board is meeting electronically to approve its 2022 budget and work plan, and to accept the year-end 2021 financial update. The board will also hear updates from Perth County economic development, the municipality, and the BIA coordinator, including on a Family Day virtual concert, associate membership, and a slogan contest.
- Approval of the 2022 Budget as presented
- Approval of the 2022 Work Plan as presented
- Acceptance of the December 2021 Financial Update (year-end budget vs. actuals)
- Discussion of BIA Secretary Services and Street Pole Banner Program
- Perth County Economic Development and Tourism Update
Heritage & Culture Committee
The Heritage & Culture Committee is meeting electronically to discuss updates on the Land Acknowledgement, the Lost Villages Program, the Municipal Office, and its operational budget. A key item is the revised drawings for the Pizza Hut signage at 61 Ontario Rd., Mitchell, following previous concerns about colours and font. The meeting will also confirm the agenda and adopt the minutes from December 14, 2021.
- Revised Pizza Hut signage drawings for 61 Ontario Rd., Mitchell (non-illuminated, 1/2" black ABS backing, custom cut 1" ABS letters)
- Land Acknowledgement update by Jesse Britton
- Lost Villages Program update by CAO Jeff Brick
- Municipal Office update by CAO Jeff Brick
- Heritage and Culture Committee operational budget update by CAO Jeff Brick
Police Services Board
The West Perth Police Services Board is meeting electronically to review routine police services reports, including the 2020 Perth County OPP progress report, monthly activity updates, and false alarm reports. The board will also receive a verbal update on the 2022 operating budget and discuss a farewell message for a departing member. Most items are informational or procedural, with no major decisions expected.
- 2020 Perth County OPP Progress Report presented by Acting Inspector Wendy Burrow
- False alarm reports for November and December 2021
- West Perth Police Services Board reports for November and December 2021
- Accounts dated January 1 to December 31, 2021
- 2022 Police Services Board Operating Budget verbal update by CAO Brick
Regular Council
West Perth Council will consider several recommendations, including approving a draft plan of subdivision for 789274 Ontario Inc., a consent to sever for Torview Acres Inc., awarding a $175,511.40 truck chassis tender, and renewing insurance with Intact Insurance. The agenda also includes public meetings, community grant presentations, and various reports and by-laws.
- Approve draft Plan of Subdivision WP 21-01 by 789274 Ontario Inc. (B and S Construction) in Mitchell Ward
- Recommend approval of Consent to Sever B47-21 by Torview Acres Inc. for Lot 23 and 24, Hibbert Ward
- Award 2022 Tandem Axle Dump Truck Chassis to Highway Western Star for $175,511.40 including HST
- Renew 2022 insurance with Intact Insurance at $344,802 plus taxes and $4,115 for cyber coverage
- Direct Clerk to prepare by-law for Voatz agreement for 2022 Municipal Election with online/telephone voting
Public Meeting
West Perth Council is holding a public meeting to review a zoning by-law amendment application (D14-13-21) by Douglas and Donna McIntosh for property at 5381 Line 16. The amendment would rezone a 0.62-hectare severed parcel containing a house to Agricultural Special Zone 1 (A-1) and the retained 36.1-hectare farm parcel to Agricultural Special Zone 3 (A-3) to prohibit new dwellings. No decision will be made at this meeting; a recommendation to approve will be presented at a Regular Council meeting later that evening.
- Rezone 0.62 ha parcel from Agricultural (A) to Agricultural Special Zone 1 (A-1) to allow dwelling and accessory uses
- Rezone 36.1 ha farm parcel from Agricultural (A) to Agricultural Special Zone 3 (A-3) to prohibit new permanent residential dwellings
- Application fee paid: $2,946.00 (municipal $510.00, county $2,436.00)
- Required as condition of Consent file B40-21 for severance of surplus farm dwelling
- No written comments received as of report date
Environmental Services Committee
The Environmental Services Committee will review the fourth quarter 2021 drinking water and wastewater reports for the Mitchell systems, along with the January 2022 Environmental Services report. They will also receive a verbal update on backflow prevention and set the 2022 meeting schedule. The agenda is routine, with no major policy decisions or public hearings.
- 2021 Fourth Quarter Drinking Water Report for Mitchell system
- 2021 Fourth Quarter Wastewater Report for Mitchell system
- Environmental Services Report – January 2022
- Backflow prevention verbal update
- Set 2022 meeting schedule (April 20, July 20, October 19)
Special Council - Growth Management Workshop
This is a special council meeting focused on a closed-session asset management workshop, which will address personal matters, negotiation strategy, and member training. The only formal action is the passage of a confirmatory by-law (9-2022) to ratify the meeting's proceedings. The meeting is held electronically due to COVID-19 precautions.
- Closed session for Asset Management Workshop
- Confirmatory By-law 9-2022 to ratify meeting proceedings
- Electronic meeting due to COVID-19
Regular Council
West Perth Council is meeting electronically to consider routine administrative items, including consent agenda items, reports, and the passage of seven by-laws. Key decisions include the 2022 interim tax levy, annual borrowing authorization, and a by-law enforcement services agreement with Tenet Security Group Inc. Council will also receive a recommendation on a severance application for lands at 5478 Line 12.
- Consent to sever application B44/21 for Lot 12, Concession 14 Fullarton Ward (5478 Line 12), with recommendation to modify and approve subject to 12 conditions
- By-law 2-2022: interim tax levies for 2022
- By-law 1-2022: authorize borrowing to meet 2022 expenditures
- By-law 7-2022: agreement with Tenet Security Group Inc. for by-law and provincial offences enforcement
- By-law 3-2022 and 4-2022: exemptions for Lot 5 Plan 44M78 and Lot 5 Plan 44M82
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board met electronically on January 5, 2022, with routine agenda items including agenda approval, disclosure of interests, and adoption of minutes. No substantive reports, correspondence, or motions were listed, and the meeting appears to have been procedural only.
- No disclosures of pecuniary interest
- Adoption of previous meeting minutes
- No reports, correspondence, or motions listed