West Perth public meetings in 2023
70 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Regular Council
The Council will consider an 8.1% increase to development charges effective January 1, 2024. Additionally, staff will recommend support for a land consent application at 5392 Line 26.
- 8.1% increase to 2024 development charges rates
- Land consent application B40-23 for 5392 Line 26
- By-law 71-2023 regarding Consitt Municipal Drain cost collection
- September 2023 Forestry Inspector's Report
- Third Quarter Permit Summary Report
Environment, Forestry & Trails Committee
The Environment, Forestry & Trails Committee will discuss the proposed 2024 budget and Wetlands Trail projects. The committee is also scheduled to approve the 2024 meeting schedule.
- Proposed 2024 Budget recommendation to West Perth Council
- Wetlands Trail Projects discussion
- Approval of the 2024 Meeting Schedule
- $1,500 proposed for Memorial Forest
- $5,500 proposed for Phragmites wetland construction/maintenance
West Perth Property Standards Committee
The Property Standards Committee will hold a public hearing to consider an appeal filed by Colleen Baillie. The appeal concerns an Order to Comply issued to Arlene Baillie regarding property maintenance and occupancy standards at 5525 Line 36.
- Property Standards Order Appeal Hearing for 5525 Line 36
- Order to Comply requires removal of an unsafe trailer and no occupancy without a permit
- Requirement to obtain zoning approval for a second residential unit
Regular Council
The Council will consider several zoning amendments, a new landfill monitoring RFP, and a $50,000 allocation for transit operating expenses. They will also review a proposed animal control agreement and a new domestic animal by-law.
- Zoning By-law Amendment ZBA-08-2023 for Lot 4 Plan 479, Logan Ward
- Issuance of West Perth Landfill Sites Monitoring RFP for 2024 to 2028
- $50,000 transfer from Transit Gas Tax Reserve to West Perth Transit operating expenses
- Approval of Cost Apportioning Agreement with Upper Thames River Conservation Authority
- Establishment of 'Reserve for ERTH Dividend' using $57,489 from the 2022 dividend
Executive Committee
The West Perth Executive Committee will meet to adopt previous minutes and address a closed session matter. The closed session is scheduled to discuss labour relations or employee negotiations regarding a Market Check.
- Closed session regarding labour relations or employee negotiations (Market Check)
Environmental Services Committee
The Environmental Services Committee is reviewing quarterly operations for the Mitchell drinking water and wastewater systems. The committee will also consider a request to approve a landfill sites monitoring RFP for 2024 to 2028.
- Landfill Monitoring RFP for years 2024 to 2028
- Service Line Warranty Program presentation
- Mitchell Drinking Water System Quarterly Operations Report
- Mitchell Wastewater System Quarterly Operations Report
- 2024 Landfill Tipping Fees Review
Economic Development Committee
The committee will review the 2024 meeting schedule and discuss the current economic development budget versus actuals. Members will also receive updates from Perth County and the Municipality of West Perth.
- Review of 2024 Meeting Schedule
- Budget Discussion: Economic Development Budget to Actuals as of October 2023
- Economic Development Committee Business Mixer on November 15, 2023
- Perth County updates from Manager of Economic Development & Tourism
Regular Council
The Council will review a land sale on Georgina Street, a procurement review project, and several housing-related reports. Members will also consider a part-lot control exemption and a permanent liquor license application for the Dublin Lions Club.
- Sale of Georgina Street lands to 2667899 Ontario Inc. and Cody Dunsmore for $70,000.00
- Authorization of a $50,000.00 procurement review with LXM Law LLP
- Transfer of $10,500.00 in donations to the Keterson Park Capital Project
- Zoning By-law Amendment 08-2023 public meeting
- Part Lot Control Application 3-2023 for lands on Wimpole Street
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board will review the budget to actuals report as of August 31, 2023. The meeting includes discussions regarding a 2024 street party and business visits.
- Review of BIA Budget to Actuals Report as of August 31, 2023
- Discussion of 2024 Street Party
- Discussion of Business Visits
- Adoption of minutes from August 2, 2023, and September 20, 2023
Regular Council
The Council will review reports on fire department activity and conservation updates. Key decisions include a fence variance for 225 Pond Street and a single-sourcing request for a new Arctic snowplow.
- Fence variance for 8-foot height at 225 Pond Street
- Single-sourcing request for a 96” Heavy Duty Poly Arctic Snowplow
- Approval of Drinking Water Source Protection Joint Risk Management Services Agreement Amendment
- By-law 55-2023 regarding emergency management programs
- By-law 56-2023 to appoint G. Borduas as Deputy Clerk
Heritage & Culture Committee
The committee will receive updates on the Hicks House, the heritage designation process, and the Motherwell Memorial Site. Members will also discuss the budget and graffiti on the Henry Street Bridge Tunnel.
- Hicks House updates
- Heritage designation process updates
- Motherwell Memorial Site updates
- Heritage Walk Brochure
- Graffiti on Henry Street Bridge Tunnel
Police Services Board
The Board will discuss budget matters, review police service reports for July and August 2023, and consider funding requests from the Perth County OPP. Items include revenue changes for police record checks and community safety initiatives.
- Funding request of $50 for car seat clinic travel costs
- Funding request of $500 for Citizens Police Academy refreshments and gifts
- Review of 779 calls for service in West Perth for July and August 2023
- Discussion of gradual reduction in police record check revenue starting in 2025
- Discussion regarding Frank Street traffic concerns
Committee of Adjustment
The Committee of Adjustment is reviewing an application to allow a garage to be built with a 3.5 m front yard depth. The proposal also seeks to reduce the required parking spaces from two to one. Staff recommend approval of the variance with specific conditions regarding building permits and an encroachment agreement.
- Minor Variance Application A06-2023 for Plan 368 Lot 15 (189 Trafalgar Street)
- Proposed garage with a 3.5 m front yard depth (2.5 m variance from the 6 m requirement)
- Request to reduce parking requirement from two spaces to one space
- Requirement for an encroachment agreement to park on non-privately owned driveway portions
Special Meeting of the Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board is holding a special meeting to conduct a strategic visioning exercise. No other business items are listed on the agenda.
- Strategic Visioning Exercise
Environment, Forestry & Trails Committee
The Environment, Forestry & Trails Committee is reviewing several departmental updates including invasive species management and forestry planning. The meeting also includes discussions regarding budget items for a bird blind and a complaint about trails south of Frank Street.
- Invasive species management: staff to request $10,000 for 2024
- IPCC invoice for Phragmites management totaling $2,067.90
- Proposed 2024 Healthy Forests Grant budget of $3,000
- Proposed 2024 Tree Power/Tree Sale Program budget of $2,500
- EV charging infrastructure updates via Rural Recharge and Perth County Electric Pathway
Regular Council
The Council will review a $35,000 contract for a development charges study and consider several by-laws. Discussion items include a lawn restoration plan for Nelson Street and updates on municipal assets and reserves.
- Award of $35,000 (excluding HST) to Watson & Associates for a Development Charges Background Study
- By-law 51-2023 to stop up and close Water Street in Mitchell Ward
- By-law 52-2023 to rename Dungey Lane to Vivian Street
- Part Lot Control Application 2-2023 for lands in Mitchell Ward
- Nelson Street Phase 3 lawn restoration remedial plan
Regular Council
The Council will consider adjusting building permit fees and a request for improvements to the Hawkins Municipal Drain. The meeting also includes discussions on road improvements for Napier Street and the adoption of several by-laws.
- Proposed adjustments to Building Permit Fees per BMA Management Consulting Inc. report
- Request for drain improvement to the Hawkins Municipal Drain by Douglas Schneider
- Napier Street Road Improvements and removal of 0.305 meter reserve report
- By-law 46-2023 to appoint a Chief Administrative Officer
- By-law 47-2023 regarding Building Code Act administration and enforcement
Executive Committee
The West Perth Executive Committee will meet to address specific personnel and labour matters. These discussions will occur in a closed session to protect privacy and negotiation details.
- Closed session regarding Recreation Facilities Staffing
- Closed session regarding CoLA 2024 Calculation
- Closed session regarding Market Check Status Update
Regular Council
The Council will discuss several zoning by-law amendments and a winter maintenance agreement for Highways 8 and 23. Additionally, the Council is set to review the 2022 audited financial statements and a proposed sale of land on Wimpole Street.
- Winter maintenance agreement for Highways 8 and 23 for $28,642.18 plus HST
- Sale of lands on Wimpole Street to Mitchell Woods Inc. for $198,000.00
- Zoning By-law Amendment D14-14-21 for 3111 Perth Road 163
- Zoning By-law Amendment 05-2023 for lands in Mitchell Ward
- Zoning By-law Amendment 07-2023 for 60 Victoria Street
Committee of Adjustment
The West Perth Committee of Adjustment is reviewing a minor variance application for a proposed home addition. The application seeks relief from side yard setback requirements to allow for a new bedroom above an existing garage.
- Minor Variance Application A04-2023: Jeff Brodhagen and Pam Davis (183 Napier Street)
- Proposed reduction of interior side yard setback from 2.4 m to 1.76 m
- Construction of a residential addition above an existing garage
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board will receive updates from Perth County Economic Development and the Municipality of West Perth. The board will also review the BIA Budget to Actuals Report as of June 30, 2023.
- Perth County Economic Development and Tourism update
- Municipality of West Perth updates
- BIA Budget to Actuals Report as of June 30, 2023
Committee of Adjustment
The Committee of Adjustment is reviewing a minor variance application to decrease the minimum floor area for a bachelor unit from 35m² to 26m². The proposal by R & E Van Den Assem Holdings Inc. would increase the number of units at 209 Ontario Rd from 12 to 13.
- Minor Variance A03-2023: R & E Van Den Assem Holdings Inc. (Concession 1 South Part Lot 13, Mitchell Ward)
- Proposed reduction of bachelor apartment minimum floor area from 35m² to 26m²
- Addition of two parking spaces to meet the required 20 spaces for 13 units
Regular Council
Council will consider approving a Housing Action Plan to apply for the Housing Accelerator Fund. The meeting also includes discussions on zoning amendments for West Mitchell developments and a review of building permit fees.
- Approval of West Perth Housing Action Plan for Housing Accelerator Fund application
- Zoning By-law Amendment (ZBLA 09-2022) for West Mitchell Developments
- Consent Application B27/23 for 207 Wellington St N, Mitchell Ward
- Review of Building Permit Fees
- Notice of Highway 23 and Perth Line 20 intersection improvements in Russeldale
Police Services Board
The Board will review police service reports and financial accounts for the May to June 2023 period. Discussion items include an update on the Perth County OPP detachment board proposal and correspondence regarding Highway Traffic Act amendments.
- Review of May to June 2023 West Perth Police Services Board Report
- Acceptance of accounts dated May 1, 2023, to June 30, 2023
- Update on the approved Perth County OPP detachment board proposal
- Correspondence regarding City of Woodstock's resolution on Highway Traffic Act amendments
- Discussion of driveway access and signage concerns at 5872 Line 34, Mitchell Ward
West Perth Property Standards Committee
The West Perth Property Standards Committee will hold a public hearing regarding an appeal filed by Daniel McCool. The appeal concerns a Property Standards Order issued for the property located at 167 Rowland Street, Mitchell.
- Public hearing for Daniel McCool appeal regarding 167 Rowland Street
- Review of Property Standards Order issued June 5, 2023
Executive Committee
The Executive Committee will meet to address several matters in a closed session. These discussions involve labor relations or employee negotiations for the West Perth Fire Department, Ward and Uptigrove Market Check, and the Operations Department.
- Closed session regarding West Perth Fire Department labor relations
- Closed session regarding West Perth Fire Department personal matters
- Closed session regarding Ward and Uptigrove Market Check labor relations
- Closed session regarding Operations Department labor relations
Environmental Services Committee
The Environmental Services Committee is reviewing quarterly reports for the Mitchell Drinking Water and Wastewater systems. The meeting also includes the adoption of previous meeting minutes and receiving the Quarter 2 committee report.
- Mitchell Drinking Water System Quarterly Operations Report (April to June 2023)
- Mitchell Wastewater System Quarterly Operations Report (April to June 2023)
- Environmental Services Committee Report - Quarter 2, 2023
- Distribution Center 123 upgrades completed with a $6,500 cost overrun
- Wastewater bypass/overflow of 50m³ on April 1, 2023
Regular Council
The Council will review several municipal reports, including property tax write-offs and development charge reserves. Key items include approving a revised transit agreement and a commemorative project for the Motherwell Store. The meeting also includes a closed session regarding CAO recruitment.
- Transfer of $393,038.91 from Development Charges Reserve to various municipal reserves
- Approval of the revised West Perth Transit Agreement
- Proposal to relocate a stone to the former Motherwell Store site at Concession 17 Part Lot 24
- Consent Application File B12/23 Haemmerli for 60 Victoria Street, Mitchell Ward
- Denial of fence variance applications for 217, 219, 221, and 223 Pond Street
West Perth Municipal Cemetery Committee
The West Perth Municipal Cemetery Committee will review cemetery maintenance updates and discuss parking issues at Roy's Cemetery. The meeting also includes a discussion regarding Decoration Day.
- Cemetery maintenance updates
- Correspondence regarding parking concerns at Roy's Cemetery from L. Rapien
- Discussion regarding Decoration Day
Special Heritage & Culture Committee Meeting
The Heritage & Culture Committee will receive updates on several community initiatives. These include the Motherwell Commemorative Project, Music in the Park, and Heritage Walks.
- Motherwell Commemorative Project update
- Music in the Park update
- Heritage Walks update
Economic Development Committee
The committee is reviewing reports on Perth County economic development, tourism, and transportation. Discussions include workforce attraction tools, business retention programs, and regional tourism marketing efforts.
- Perth County Digital Service Squad assistance for businesses
- Launch of the Workforce Attraction and Retention Employer Toolkit
- Updates on the Discover More Flavour Farm Gate Map program
- PC Connect marketing and advertising initiatives
- Summerco Event scheduled for July 6, 2023
Regular Council
The West Perth Council is reviewing various municipal reports, including fire and operations activity. The agenda also includes receiving updates from Perth County regarding infrastructure projects and planning.
- Perth County awarded Dakon Construction Ltd. $5,050,900.00 +HST for the 5 Huron Reno & Connecting Link project
- Perth County awarded the Fish Creek Bridge repairs contract to VanDriel Excavating Inc.
- Perth County awarded the wheel loader tender (Part A) to Wajax Equipment
- Designation of Perth Road 112/113 and Line 29 intersections as all-way stops
- Information report on event-based camping in Keterson Park
Special Council
The Council will hold public meetings regarding several land use applications, including a proposed residential severance at 60 Victoria Street. Staff are also presenting an Official Plan Amendment regarding lands at 3111 Perth Road 163.
- Public Meeting: Zoning By-law Amendment 07-2023 (60 Victoria Street)
- Public Meeting: D14-14-2021 (3111 Perth Road 163)
- Public Meeting: D14-09-2022 (West Mitchell Subdivision)
- Official Plan Amendment No. 204 (3111 Perth Road 163)
- Consent Application Files B37/22 & B38/22 (4802 Road 164)
Special Environmental Services Committee
The Environmental Services Committee will meet to address matters related to litigation or potential litigation regarding water and wastewater. The meeting includes a scheduled closed session for these legal matters.
- Closed session regarding water and wastewater litigation
Regular Council
The Council will consider several zoning by-law amendments and a new parking by-law. The meeting also includes reviewing municipal correspondence and discussing potential seasonal camping at Keterson Park.
- Zoning By-law Amendment 06-2023 (Willows/Dow)
- Zoning By-law Amendment ZBA-03-23 (Lot 22 Con 9, Logan Ward)
- By-law 31-2023 (Parking and stopping on highways)
- By-law Z283-2023 (Lot 22 Con 9, Logan Ward)
- By-law Z284-2023 (5178 Line 26, Fullarton Ward)
Police Services Board
The Board is reviewing the March to April 2023 policing report and financial accounts. Discussion items include a pedestrian safety study update and correspondence regarding municipal property counts for 2024 billing.
- Review of March to April 2023 West Perth Police Services Board Report
- Acceptance of financial accounts from January 1, 2023, to April 30, 2023
- 2024 Municipal Policing Billing Statement property count of 4,002 total properties
- Update on Pedestrian Safety Study
- Discussion of OPP promotional videos
Environment, Forestry & Trails Committee
The Environment, Forestry & Trails Committee discussed the 2022 Upper Thames River Watershed Report Cards and received updates on several local projects. The meeting included reports on the Memorial Forest, wetlands maintenance, and the dog park project.
- Presentation of the 2022 Upper Thames River Watershed Report Cards
- Memorial Forest plotbox and plaque design updates
- Wetlands update including a new bench donation from Doug and Evelyn Brown
- Dog Park project summary and tree planting update
- Healthy Forests Grant 2023 update
Regular Council
The Council will consider several zoning by-law amendments and a cost apportionment agreement with the Ausable Bayfield Conservation Authority. Additionally, the meeting includes awarding construction contracts for the Consitt and Reynolds municipal drains.
- Zoning By-law Amendment 15-2022 for Lot 27 Con 10, Hibbert Ward
- Zoning By-law Amendment ZBA-02-2023 for Park Lot 33 Plan 339, Mitchell Ward
- Consitt Municipal Drain 2023 construction contract to Robinson Farm Drainage Limited for $160,210.00
- Reynolds Municipal Drain 2023 construction contract to Robinson Farm Drainage Limited for $106,199.00
- Cost Apportionment Agreement with Ausable Bayfield Conservation Authority
Court of Revision
The West Perth Court of Revision will meet to review engineer reports and consider recommendations regarding municipal drain assessments. The body will hear appeals and decide whether to approve the schedules of assessment for two specific drainage projects.
- Recommendation to approve Consitt Municipal Drain 2023 assessment schedule (Dietrich Engineering Limited report, March 7, 2023)
- Recommendation to approve Reynolds Municipal Drain 2023 assessment schedule (Dietrich Engineering Limited report, March 6, 2023)
- Review of Court of Revision jurisdiction and Drainage Act procedures
Committee of Adjustment
The West Perth Committee of Adjustment is reviewing a minor variance application for Taylor and Jocelyn Feltz. The applicants seek to increase the maximum height of a proposed accessory garage from 4.5 m to 6.6 m to accommodate a recreational vehicle.
- Minor Variance Application A02-2023 (Feltz) regarding 5181 Line 26
- Proposed accessory garage height increase from 4.5 m to 6.6 m
- Approval recommendation subject to obtaining a building permit within two years
Regular Council
The Council will consider several infrastructure and land use items, including a $402,302.50 paving contract and multiple municipal drain projects. The meeting also includes discussions on a new sidewalk patio policy and a zoning by-law amendment.
- Awarding Rural Hot Mix Paving contract (PW 2023-01) to Brantco Construction for $402,302.50
- Awarding Snyders-Kolkman Municipal Drain construction to Sebben Ag Drainage Systems Ltd. for $62,000.00
- Public Meeting regarding Zoning By-law Amendment 05-2023
- Approval of the Sidewalk Patio Policy
- Bio Agri Mix Consent Application for 25 Wellington Street, Mitchell Ward
West Perth Municipal Cemetery Committee
The West Perth Municipal Cemetery Committee will receive updates on lawn maintenance, the Memorial Forest, and pathway construction at Roy's Cemetery. The meeting also includes a discussion regarding Decoration Day.
- Cemetery lawn maintenance updates
- Memorial Forest updates
- Roy's Cemetery pathway construction
- Decoration Day discussion
Heritage & Culture Committee
The Heritage & Culture Committee is reviewing a presentation on the history of the Villages of West Perth. Members are also discussing upcoming summer concerts and updates regarding the Mitchell Poppy Plaque.
- Presentation on The Villages of West Perth history
- Motherwell Commemorative Project delegation
- Mitchell Poppy Plaque update
- Recommendation for heritage property signage guidelines
- Discussion of Summer Concert Series
Environmental Services Committee
The committee will review quarterly operations reports for the Mitchell drinking water and wastewater systems. The meeting also includes a delegation from Food Cycle Science regarding FoodCycler municipal solutions and a notice regarding the removal of propane cylinders from the Product Care Recycling program.
- Mitchell Drinking Water System Quarterly Operations Report (Jan-March 2023)
- Mitchell Wastewater System Quarterly Operations Report (Jan-March 2023)
- Delegation: Jacob Hanlon, Food Cycle Science - FoodCycler Municipal Solutions
- Correspondence: Product Care Recycling notice on removal of propane cylinders
Economic Development Committee
The committee is reviewing updates from Perth County tourism and municipal administration. Discussions include community economic development workshops, agricultural forums, and local business promotion strategies.
- Perth County Tourism and Economic Development updates
- Community Economic Development 101 Workshop report
- Ontario Federation of Agriculture Spring Forum 2023 report
- Discussion on Labour Market Impact Assessment
- Discussion on Local Business Directory and Spotlight Promotion Campaign
Court of Revision
The West Perth Court of Revision will meet to hear appeals regarding drainage assessments. The body will review engineer reports and make decisions on assessment schedules for the Morello Municipal Drain Realignment and the Snyders-Kolkman Municipal Drain.
- Review of Morello Municipal Drain Realignment 2022 Engineer's Report
- Appeals regarding Morello Municipal Drain Realignment 2022 assessments
- Review of Snyders-Kolkman Municipal Drain Engineer's Report
- Appeals regarding Snyders-Kolkman Municipal Drain assessments
Regular Council
The Council will discuss a zoning amendment for surplus farm dwellings and a part-lot control application for Mitchell Ward. Other items include authorizing vehicle procurement and funding a pedestrian safety study.
- Proposed zoning amendment for surplus farm dwelling severance policies
- Part Lot Control Application 1-2023 for Mitchell Ward (Plan 44M-85)
- Authorization to procure four vehicles via single source or direct negotiation
- Authorization of up to $11,000 for a Pedestrian Safety Study
- By-laws 10-2023 and 11-2023 regarding Morello and Snyders-Kolkman drain realignments
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board will meet to elect a new Chair and review the 2023 work plan. The meeting includes updates from Perth County Economic Development and the Municipality of West Perth.
- Election of the Board Chair
- Presentation by 150th Homecoming Committee
- Perth County Economic Development and Tourism update
- Municipality of West Perth updates
Regular Council
The Council will consider several zoning by-law amendments and consent applications for properties in Mitchell and Logan Ward. The meeting also includes discussions on municipal drainage reports and the approval of the Perth County 2023-2027 Joint Accessibility Plan.
- Zoning By-law Amendment ZBA-02-23 for 34 Napier Street, Mitchell
- Consitt Municipal Drain 2023 Engineer's Report
- Reynolds Municipal Drain 2023 Engineer's Report
- Consent Application B04-23 for 34 Napier Street, Mitchell
- Consent Application B05-23 for 34 Napier Street, Mitchell
Special Council
The West Perth Council has scheduled a special meeting for March 27, 2023. The primary purpose of the meeting is to conduct a closed session for member education and Standard of Care training.
- Closed session for Standard of Care training
West Perth Municipal Cemetery Committee
The committee will meet to elect a Chair and discuss draft Terms of Reference regarding its purpose and responsibilities. Members will also discuss spring clean-up activities and enter a closed session regarding lawn maintenance.
- Election of Committee Chair
- Review of draft Terms of Reference
- Discussion of Spring Clean-up / Decoration Day
- Closed session regarding lawn maintenance
Police Services Board
The Board will review police service reports and financial accounts for the period of January 1 to February 28, 2023. The meeting includes a delegation regarding traffic concerns on Blanchard Street and a review of recent police activity and community safety initiatives.
- Delegation: Katrina Perera regarding traffic concerns on Blanchard Street
- Review of January to February 2023 Police Services Board Report
- Review of January 1 to February 28, 2023 financial accounts
- Discussion of 2023 West Region Community Satisfaction Survey information
Regular Council
The Council will consider the 2023 Operating and Capital Budgets, which include a total levy requirement of $10,224,440. The meeting also includes discussions on zoning amendments, drainage reports, and community grant approvals.
- Approval of 2023 budget with an 11.85% levy increase and 8.99% tax rate increase
- Zoning By-law Amendment ZBA-04-22 for lands at West Mitchell Road
- Approval of community grants including $6,700 for Mitchell Minor Sports
- Adjustment of garbage bin fees to $120, $170, or $220 per year based on volume
- Consideration of engineer reports for Morello Municipal Drain and Snyders-Kolkman Drain
Environment, Forestry & Trails Committee
The Environment, Forestry & Trails Committee will review updates on the Memorial Forest, wetlands, and the West Perth Dog Park. The committee is also considering moving the Spring Cleanup budget to a donation for the 2023 Perth County Children's Water Festival.
- Proposed $107,000 'Paws and Paths' project for dog park and trail improvements
- Red Osier Dogwood, White Cedar, and Silver Maple tree planting for the dog park
- Healthy Forests Grant update involving 800 seedlings and 80 large stock trees
- Proposed budget reallocation from Spring Cleanup to Perth County Children's Water Festival
- Discussion of single-use plastic prohibition timelines
Mitchell Business Improvement Area Annual General Meeting
The Mitchell Business Improvement Area Board will hold its Annual General Meeting to introduce the new Board of Directors for 2022-2026 and discuss the 2023 budget. The meeting will also include presentations on the BIA work plan and updates from Perth County Economic Development and Tourism.
- Introduction of new Board of Directors for 2022-2026
- Discussion of the 2023 Mitchell BIA Budget
- Presentation of the BIA Coordinator's 2023 Work Plan
- Perth County Economic Development and Tourism presentation
- Review of the Mitchell BIA Constitution
Regular Council
The Council will review updates regarding Bill 109 and Bill 23 legislative changes and the New Official Plan project. They will also consider a zoning by-law amendment for lands at Concession 1 Lot 18 in Mitchell Ward.
- Zoning By-law Amendment ZBA-19-2022 for Concession 1 Lot 18, Mitchell Ward
- By-law 8-2023 regarding Dedicated Gas Tax Funds for Public Transportation
- By-law 278-2023 amending By-law 100-1998 for 83 Huron Road
- Implementation Update Report on Bill 109 and Bill 23
- 2022 Annual Drinking Water Report
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area (BIA) Board met to receive updates on Perth County economic development, tourism, and transportation initiatives. The meeting included reports on the BIA budget, municipal updates from West Perth, and preparations for the upcoming Annual General Meeting and board election.
- Perth County Economic Development, Tourism, and Transportation update
- BIA Budget to Actuals Report as of January 31, 2023
- Mitchell BIA Annual General Meeting and Board Election scheduled for March 8, 2023
- Acceptance of the resignation of Board Member Dustin SkySmith
- Update on the BIA Bucks Program 5% promotion running until November 10, 2023
Regular Council
The Council is reviewing the 2023 draft budget status, capital summaries, and reserve reports. Discussions include streetlighting budget integration and proposed community donation amounts.
- 2023 Draft Budget Status Report
- Proposed $30,200 for the 2023 Council Community Donation Budget
- Zoning By-law Amendments ZBA-17-22 and 1-2023
- RED Grant application for the Paws and Paths project
- Proposed $10,000 start-up budget for the 150th Homecoming Committee
Economic Development Committee
The committee will discuss the 2023 budget and review a national workforce strategic plan for the agriculture and food sectors. Members will also receive updates on municipal and county economic development initiatives.
- 2023 Economic Development Budget review
- National Workforce Strategic Plan for Agriculture and Food and Beverage Manufacturing report
- Community Economic Development 101 workshop overview
- Election of Committee Chair
- Review of 2023 meeting schedule
Committee of Adjustment
The West Perth Committee of Adjustment is reviewing a minor variance application for Dave and Pamela Morgan. The request seeks to increase the maximum building height for an accessory garage from 4.5m to 6.2m at 6098 Fischer Road.
- Minor Variance Application A01-2023 (Morgan) for accessory garage height
- Proposed height increase from 4.5m to 6.2m at PLAN 439 LOT 52, LOT 53
- Approval recommendation subject to obtaining a building permit within two years
Regular Council
The Council will review several zoning by-law amendments and a budget update for the new municipal office. The meeting also includes delegations regarding community grants and a report on the municipal office project's $3.65 million expenditure.
- Zoning By-law Amendment 1-2023 (McDougall)
- Zoning By-law Amendment ZBA-04-22 (Reed)
- Zoning By-law Amendment ZBA-17-22 (B & T Ag Ltd.)
- Zoning By-law Amendment ZBA-19-2022 (Bennewies)
- Municipal Office capital expenditure of $3,654,413.44
Special Council
The Council is reviewing several reports related to the 2023 municipal budget, including property tax impacts and operating budget overviews. They are also considering options for the 2023 streetlight area rate and a franchise agreement with Enbridge Gas Inc.
- 2023 Streetlight Area Rate options
- By-law 65-2022: Enbridge Gas Inc. Franchise Agreement
- 2023 Municipal Tax Levy Incremental Rates and Values report
- 2023 Operating Budget Overview
- 2023 Donation Requests report
Heritage & Culture Committee
The Heritage & Culture Committee is reviewing implementation updates for provincial Bills 109 and 23 regarding land use planning. The agenda also includes discussions on the Hicks House signage policy and upcoming community events.
- Implementation update on Bill 109 and Bill 23 legislative changes
- Hicks House (55 Ontario Road) signage policy discussion
- Land Acknowledgement Policy discussion
- Doors Open Ontario 2023 registration
- Summer Concert Series and Mitchell 150th Homecoming Celebration updates
Police Services Board
The Board is reviewing monthly police reports and financial accounts for November and December 2022. Members are also considering recommendations for municipal budget items including traffic safety improvements and pedestrian security.
- Approval of the 2023 Police Services Board Budget
- Recommendation for a solar-powered speed sign in the 2023 budget
- Recommendation to hire a traffic consultant for Mitchell downtown and Upper Thames School areas
- Recommendation to consider hiring an additional crossing guard for Mitchell downtown
- Appointment of Audrey Pascual as Board Secretary
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board reviewed economic development updates and the 2022 year-end budget report. The Board approved the 2023 budget and directed staff to present it to Council for final approval.
- Approval of the 2023 BIA Budget
- Processing of a $750.00 credit from Top Shot Hockey
- Recommendation of Coralee Foster and Tracy Medhurst for Board appointment
- Discussion of $2,500 Digital Transformation Grant opportunities
- Review of BIA Budget to Actuals as of December 31, 2022
Environmental Services Committee
The committee is reviewing drinking water, wastewater, and environmental services reports for the fourth quarter of 2022. Members will also discuss outsourcing administration for the Backflow Prevention Program and adopt the 2023 meeting schedule.
- Fourth Quarter Drinking Water Report (October to December 2022)
- Fourth Quarter Wastewater Report (October to December 2022)
- Backflow Prevention Program administration outsourcing discussion
- DWQMS Annual Review Report
- Adoption of the 2023 Meeting Schedule
Committee of Adjustment
The West Perth Committee of Adjustment met to discuss a minor variance application for 3895 Perth Road 180. The committee approved a request to increase the maximum height of a proposed accessory shed from 4.5 m to 6.75 m.
- Minor Variance 02-2022: Approval for accessory shed height increase at 3895 Perth Road 180
- Appointment of Daniel Hobson as Secretary-Treasurer
- Condition: Owners must obtain a building permit within two years of approval
Regular Council
The Council will consider several by-laws regarding interim tax levies and municipal borrowing. They will also review a conservation plan for the Hicks House at 55 Ontario Road and a new Asset Retirement Obligation policy.
- By-law 3-2023: 2023 Interim Tax Levy
- By-law 2-2023: Annual borrowing to meet 2023 expenditures
- Hicks House Conservation Plan for 55 Ontario Road
- Approval of Asset Retirement Obligation Policy
- By-law 1-2023: Boundary road maintenance agreement with Huron East
Special Meeting - Heritage & Culture Committee
The Heritage & Culture Committee is reviewing a recommendation to approve a conservation plan for 55 Ontario Road. The plan, prepared by WestHall Heritage Research & Consulting, outlines the restoration and preservation of the building's front façade. The committee will provide input to assist Council in making a decision under the Ontario Heritage Act.
- Conservation Plan for the Restoration & Preservation of the Front Façade, 55 Ontario Road (The Hicks House)
- Appointment of the Committee Chair
- Proposed window replacements and repairs at 55 Ontario Road
Special Council
The West Perth Special Council meeting on January 4, 2023, is scheduled to include a closed session. This session is intended for the purpose of educating and training Council members regarding the Strategic Plan.
- Closed session for Member education and training (Strategic Plan)