West Perth public meetings in 2024
38 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Executive Committee
The Executive Committee is meeting with an agenda that is largely procedural: accepting the agenda, disclosing pecuniary interests, and adjourning. The only substantive item is a closed session to discuss recruitment updates under labour relations or employee negotiations, with no decisions or dollar amounts listed.
- Closed session for recruitment updates under labour relations or employee negotiations
- Acceptance of the agenda as presented
- Disclosure of pecuniary interest
- Upcoming meeting schedule at the call of the chair
- Motion to adjourn
Special Council
West Perth's Special Council meeting on December 16, 2024, will consider several financial and operational items, including capital project carryovers, pre-budget approvals, community grants, and a new fees and charges by-law. The council will also vote on appointing a Chief Administrative Officer and confirm the Hillebrecht Drain project.
- Transfer $50,000 for sidewalk replacement to roads reserve; pre-approve dump truck purchase (TRN-0009) for 2025 tender
- Allocate $92,000 in carry-forward capital projects (e.g., Keterson Park LED lighting $5,000, pool cover $19,000) and create new Pool and Splash Pad reserve
- Pre-approve $83,000 for Building Condition Assessment (GEN-0007)
- Approve 2025 Community Grants: Fullarton Centennial Park Board $3,500, L'Arche Stratford $4,000, Mitchell & District High School $5,000, Mitchell Minor Sports $3,000, Legion Wreath $500
- Pass By-law 67-2024 (fees and charges) and By-law 68-2024 (appoint Daniel Hobson as CAO)
Regular Council
Council will discuss the Recreation, Parks, and Trails Master Plan and consider several financial and administrative reports. Decisions include approving library capital funding, allocating 2024 carry-forward capital projects to reserves, and passing a new noise and nuisance by-law.
- Approval of $2,228.59 donation to Library Reserve
- Allocation of $117,000 in 2024 carry-forward capital projects to reserves
- Transfer of $53,709.68 surplus to Tax Stabilization Reserve
- Appointment of drainage engineer for Twelfth Concession Municipal Drain
- Adoption of Noise and Nuisance By-law 61-2024
Heritage & Culture Committee
The West Perth Heritage & Culture Committee met to discuss several cultural and historical initiatives, including a draft Land Acknowledgement Policy, a draft Street Art Policy, and planning for the 200-year anniversary of the Huron Tract. The committee also reviewed previous meeting minutes from September 26, 2024, and set its upcoming meeting schedule for 2025.
- Draft Land Acknowledgement Policy (Council Policy No. GG-002)
- Draft Street Art Policy (Council Policy No. A09-RC-001)
- Planning for the 200 Year Anniversary of Huron Tract, 1827-2027
- 2025 Meeting Schedule acceptance
Executive Committee
The Executive Committee is meeting to handle routine procedural matters, including accepting the agenda and adjourning. The main substantive item is a closed session to discuss labour relations or employee negotiations related to the CAO contract. No decisions on other matters are listed.
- Closed session for CAO contract negotiations
- Acceptance of the agenda
- Upcoming meeting schedule
Special Council
The West Perth Council is meeting for a special session to review various 2025 budget and funding reports, including community grant allocations, provincial partnership and infrastructure funds, and facility capital projects. Council will also consider readings for By-law 63-2024 regarding development charges.
- 2025 Municipal Community Grant allocations including Fullarton Centennial Park Board ($3,500), L'Arche Stratford ($4,000), Mitchell & District High School ($5,000), Mitchell Minor Sports ($3,000), and Legion Wreath Donation ($500)
- Repeal of Policy 82-2021 the Donation Policy
- 2025 Ontario Municipal Partnership Fund (OMPF) allocation increase to $1,088,700 and pause of the $100,000 Grant Stabilization reserve transfer
- 2025 Ontario Community Infrastructure Fund (OCIF) decrease to $1,133,590
- By-law 63-2024 regarding Development Charges
Economic Development Committee
The West Perth Economic Development Committee met to review the third-quarter building permit summary report, a Mayor's Roundtable report from the Economic Development Council of Ontario, and the Perth County economic development Q4 update. The committee also discussed ongoing business profiles, a hotel feasibility study follow-up, and approved its 2025 meeting schedule.
- Third Quarter Building Permit Summary Report for July, August, and September 2024
- Perth County Economic Development, Tourism and Transportation Q4 Update
- Approval of the 2025 Meeting Schedule
Committee of Adjustment
The West Perth Committee of Adjustment will hold a public hearing to consider a minor variance application from Bio Agri Mix LP for 15 Wellington Street, seeking to increase the maximum building height from 12 m to 15.5 m. The committee will also adopt minutes from the September 16, 2024 meeting, which included a refused application for storage of non-agricultural source material in Dublin.
- Minor variance D13-A08-2024: Bio Agri Mix LP requests height increase from 12 m to 15.5 m at 15 Wellington Street, subject to conditions including site plan and building permits within two years.
- Adoption of minutes from September 16, 2024 meeting, which included refusal of application A06-2024 for storage of non-agricultural source material at 6903 Line 34, Dublin.
Regular Council
The West Perth Council met to review planning applications, consider municipal bylaws including new animal control and noise rules, and discuss street lighting funding options. The agenda also included reports on permits, committee minutes, and municipal correspondence.
- Approved zoning amendments Z14-2024 and Z15-2024 for Rockwood Homes at 226 and 228 St. George Street
- Approved By-law 54-2024 for a bank loan agreement with CIBC for long-term borrowing for Heron Business Park
- Approved By-law 58-2024 for Exotic Animals and By-law 59-2024 for Animal Control
- Approved By-law 61-2024 for a new Noise and Nuisance By-law
- Approved the reallocation of $65,250 in ERTH note interest from Wastewater to General Levy for the 2025 budget year
Environment, Forestry & Trails Committee
The West Perth Environment, Forestry & Trails Committee is meeting to discuss departmental reports, upcoming community projects, and the draft Recreation, Parks and Trails Master Plan. The committee will also review the proposed 2025 meeting schedule and receive updates on topics including the Perth County Stewardship Program, tree plantings, and green infrastructure.
- Draft Recreation, Parks and Trails Master Plan update
- Perth County Stewardship Program report by Hannah Cann
- TD Tree Days and Retired Teachers of Ontario Anniversary Tree Planting report
- 2025 Meeting Schedule acceptance
Perth County OPP Detachment Police Services Board
The Perth County OPP Detachment Police Services Board will meet on November 12, 2024, to receive the September OPP Detachment Report, correspondence, and a work plan update. The board will also consider amending its Terms of Reference and Abuse Policy, and adding a December 10, 2024 meeting to its schedule.
- Amend Terms of Reference and distribute to Municipal Members for approval
- Amend Abuse Policy
- Add board meeting on December 10, 2024
- Receive September OPP Detachment Report
- Receive correspondence from Donna Nyland and OAPSB
Executive Committee
The West Perth Executive Committee will meet on November 7, 2024, to approve its agenda and hold a closed session. The closed session will address water and wastewater staff updates and human resources matters involving potential litigation.
- Closed session regarding Water and Wastewater Department personnel matters
- Closed session regarding Human Resources matters and potential litigation
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board will meet to receive reports on various community initiatives, including the Poppy Lane closure, the BIA Bucks program, and holiday lighting. The Board will also consider the adoption of their 2025 meeting schedule.
- Poppy Lane closure report
- BIA Bucks program report
- Lighting of the Lights report
- Free skate sponsorship report
- 2025 meeting schedule adoption
Regular Council
The West Perth Council will meet to discuss animal control and exotic animal by-laws during a public meeting, and initiate housekeeping amendments to Zoning By-law No. 100-1998. The meeting agenda also covers a proposal to temporarily close and rename Poppy Lane to Candy Cane Lane, a request for a Santa Claus parade on December 6, 2024, and two drain maintenance collection by-laws.
- Zoning By-law No. 100-1998 housekeeping amendments
- Draft Animal Control By-law and Exotic Animal By-law public meeting
- Temporary closure and renaming of Poppy Lane to Candy Cane Lane
- Mitchell Lions Club Santa Claus Parade request for December 6, 2024
- By-law 55-2024 and By-law 56-2024 for McClory and Weir Municipal Drain actual costs
Special Council
The West Perth Council will meet to appoint Deputy Mayor Dean Trentowsky as Budget Chair and receive several reports regarding the 2025 municipal budget process. The agenda includes presentations on municipal budgeting procedures, debt obligations, building services, and staffing levels. Council will also consider a proposal to incorporate the streetlight budget into the general municipal levy.
- Appointment of Deputy Mayor Dean Trentowsky as Budget Chair
- Proposal to remove area rates and incorporate the 2025 streetlight budget into the general municipal levy
- Receipt of 2025 Building Services Budget Review
- Receipt of 2025 Debt Obligations Report
- Receipt of 2025 Full Time Equivalent Report
West Perth Municipal Cemetery Committee
The West Perth Municipal Cemetery Committee is meeting to discuss several cemetery matters, including a cremation wall, lawn maintenance and stone damage at Roys Cemetery, and the budget. The committee will also consider adopting the minutes from its February 2024 meeting and approving the 2025 meeting schedule.
- Cremation Wall update - Elgin Dearing
- Roys Cemetery lawn maintenance and stone damage - Alvin Dow
- Budget review - Dan Hobson
- Operational updates - Dan Hobson
- 2025 meeting schedule approval
Regular Council
The West Perth Council is meeting to consider the 2023 draft audited financial statements presented by Seebach & Company and a zoning amendment for 5896 Line 16. The agenda also includes a 2025 council meeting schedule, a farmland rental tender award, and development charge updates.
- Approve 2023 Draft Audited Financial Statements presented by Seebach & Company
- Approve zoning amendment Z12-2024 for Mount Pleasant Farms Inc. at 5896 Line 16
- Approve 2025 Council Meeting Schedule
- Approve farmland rental tender for 2025-2027 awarded to Robert Wickie at $420/acre
- Pass By-law 36-2024 regarding Development Charges and By-law Z301-2024 for 5896 Line 16
Environmental Services Committee
The Environmental Services Committee will meet to receive quarterly reports regarding drinking water, wastewater, and general environmental services for the period of July through September 2024. The committee will also confirm the agenda and adopt minutes from their July 10, 2024, meeting.
- July - September Quarter Drinking Water Report
- July - September Quarter Wastewater Report
- Q4 Environmental Services Report
Perth County OPP Detachment Police Services Board
The Perth County OPP Detachment Police Services Board will consider adopting a new procedure by-law, an abuse policy, and the draft 2025 budget. Board members will also receive updates on community safety, auto theft grants, detachment branding, and board insurance.
- Draft 2025 Budget Presentation
- Procedure By-law 01
- Abuse Policy
- Preventing Auto Thefts OPP Grant Update
- OPP Detachment Branding Graphic and Terms of Reference amendments
Regular Council
The West Perth Council met to discuss and decide on various municipal items, including planning consent applications for properties at 2687 Road 149 and 5988 Line 32, a part-lot control application for 93-95 Clayton Street, and a subdivision agreement for West Mitchell Developments Inc. They also reviewed reports regarding the 2025 General Fees and Charges By-law, a $0.55 per square foot Road Right-of-Way Sales Fee, and a $1,500 per lot Parkland Dedication Fee.
- Consent Application B35-24 for Gibson at 2687 Road 149
- Consent Application B45-24 for Ritz at 5988 Line 32
- Part Lot Control Application 5-2024 for 93-95 Clayton Street
- Farmland rental tender awarded to Robert Wickie at $420/acre
- Bylaws passed for municipal drain maintenance, fees and charges, procurement, and part-lot control exemption
Mitchell Business Improvement Area Board
The Downtown Mitchell Business Improvement Area Board is meeting to discuss Christmas season planning, the Poppy Lane closure, the budget, and OPP public safety. The board will also consider accepting the agenda, adopting the minutes from the September 4, 2024 meeting, and receiving reports as information.
- Christmas season planning report by Trish McNaughton
- Poppy Lane closure planning report by Trish McNaughton
- Budget report by Dan Hobson
- OPP public safety report by Dan Hobson
- Adoption of September 4, 2024 meeting minutes
Perth County OPP Detachment Police Services Board
The Perth County OPP Detachment Police Services Board is meeting virtually to consider and select liability insurance coverage for board members following the formation of the new joint detachment board. The board will review insurance quotes and recommendations provided by staff from brokers including McFarlan Rowlands, Aon, and Intact. Additionally, the board will set its upcoming meeting schedule.
- Board Insurance application for the OAPSB Group Insurance Policy offered by McFarlan Rowlands Insurance Brokers and Medallion Group Insurance ($3,600 quote)
- Insurance quote review comparing Medallion ($3,600), Aon ($5,000), and Intact ($6,829/7,860)
Heritage & Culture Committee
The Heritage & Culture Committee will meet to discuss reports on the Ontario Heritage Conference, a debrief of the summer concert series, and the 150th anniversary summary. Members will also discuss the status of a land acknowledgment and future planning for the 2027 Huron Tract 200-year anniversary. The committee will also review the budget.
- Ontario Heritage Conference report by Chris Kerns
- Summer concert series debrief
- 150th anniversary summary by Doug Feltz
- Future planning for the 2027 Huron Tract 200-year anniversary
- Budget review by Dan Hobson
Economic Development Committee
The West Perth Economic Development Committee met to review quarterly updates on local economic development, tourism, and transportation programs from Perth County staff. The agenda covered business retention efforts, workforce development initiatives, tourism data projects, and upcoming 2025 budget requests.
- Perth County Economic Development, Tourism and Transportation Q3 Update presented by Justin Dias
- First Impressions Community Exchange Project partnership with North Middlesex
- 2025 budget requests discussion led by Clerk Dan Hobson
- Committee vacancy recruitment for Greg Wise
Environment, Forestry & Trails Committee
The West Perth Environment, Forestry & Trails Committee is meeting to discuss reports on wetlands, a dog park, tree planting initiatives, green infrastructure, and the master plan. The agenda also includes the adoption of previous meeting minutes from May 15, 2024.
- Wetlands report
- Dog Park report
- TD Tree Days & Retired Teachers of Ontario Anniversary Tree Planting
- Green Infrastructure Project Update
- Recreation, Parks and Trails Master Plan Update
Committee of Adjustment
The West Perth Committee of Adjustment will meet to consider a minor variance application for 6903 Line 34. The application, submitted by Arcadis Professional Services Inc. on behalf of 2193989 Ontario Inc. (Bartels Environmental Services Inc.), seeks permission to store non-agricultural source material in existing lagoon cells. Staff have recommended that the Committee refuse the application.
- Public hearing for Minor Variance Application D13-A06-24 (6903 Line 34)
- Staff recommendation to refuse application A06-2024 for non-agricultural source material storage
- Adoption of minutes from August 12 and August 19, 2024 meetings
Regular Council
West Perth Council is meeting to decide on a zoning by-law amendment for Sutom Family Farms Inc. at 6856 Line 26, approve a Housing Action Plan for a grant application, and receive a report on 2025 budget pressures. The agenda also includes routine items like minutes, correspondence, and by-laws.
- Zoning By-law Amendment Z11-2024 for 6856 Line 26 (Sutom Family Farms Inc.)
- 2025 Budget Pressures report and special budget meeting dates (Oct 28, Nov 25)
- Approval of West Perth Housing Action Plan for Housing Accelerator Fund 2 Grant
- Tile Drainage Act loan application for Lot 24 Concession 8, Fullarton Ward
- By-laws 43-2024, 44-2024, Z300-2024, and 45-2024
Perth County OPP Detachment Police Services Board
The Perth County OPP Detachment Police Services Board is holding its meeting on September 10, 2024, at the North Perth Monkton Fire Station. The agenda covers foundational organizational matters, including member oaths, chair and secretary appointments, board code of conduct, draft terms of reference, and a draft budget review. The board will also review the Community Safety and Well-Being Plan, training updates, and the initial meeting work chart.
- Chair and Vice Chair Appointments
- Recording Secretary Appointment
- Code of Conduct Review
- Draft Terms of Reference
- Draft Budget Review
Mitchell Business Improvement Area Board
The Downtown Mitchell Business Improvement Area Board is meeting to review BIA initiatives, a coordinator report, and the 2025 budget. The agenda also includes adopting minutes from the July 24, 2024 meeting.
- 2025 Budget report presented by Dan Hobson
- BIA Initiatives and BIA Coordinator Report presented by Trish McNaughton
- Adoption of minutes from the July 24, 2024 meeting
Regular Council
Council will consider two zoning by-law amendments for properties at 49 Blenheim Street and 5950 Line 32. They will also review the 2024/2025 Winter Operation Plan and authorize a $31,506.40 winter maintenance agreement for Highways 8 and 23. Additionally, Council will discuss a $20,000 transfer for CAT D6 dozer repairs and several notices of motion regarding local safety and athlete recognition.
- Zoning amendment for 49 Blenheim Street (Z09-2024)
- Zoning amendment for 5950 Line 32 (Z10-2024)
- $20,000 transfer for CAT D6 dozer undercarriage repairs
- $31,506.40 winter maintenance agreement with Owen Sound Highway Maintenance Limited
- Community Risk Assessment endorsement
Executive Committee
The West Perth Executive Committee will meet on August 26, 2024, to consider procedural items and hold a closed session. The closed session is scheduled to address labour relations and employee negotiations regarding the CAO Recruitment, Operations Department, and Community Services Department.
- Closed session regarding CAO recruitment, Operations Department, and Community Services Department labour relations
Committee of Adjustment
The West Perth Committee of Adjustment is meeting to consider a minor variance application from Bartels Environmental Services for 6903 Line 34, but staff recommend adjourning the hearing to September 16, 2024, because the municipality's lawyer is unavailable and the matter is tied to a pending Ontario Land Tribunal appeal. The committee may either adjourn or refuse the application, which seeks permission to store non-agricultural source material in existing lagoon cells.
- Minor Variance Application D13-A06-24 - Bartels (6903 Line 34)
- Request to adjourn meeting until September 16, 2024
- Option to refuse application A06-2024 for storage of non-agricultural source material in lagoon cells
- Background: Bartels' zoning bylaw amendment denied by Council Nov 7, 2022; appeal to Ontario Land Tribunal filed Nov 28, 2022
- Ontario Land Tribunal hearing scheduled for November 25, 2024
Special Council
The Council for the Municipality of West Perth met for a special session to review a Development Charges Report and a draft Development Charges By-Law. Discussions covered eligible growth projects, proposed residential and non-residential development charge rates, phasing, automatic indexing to inflation, and readings for By-law 36-2024 and Confirmatory By-law 40-2024.
- Review of draft Development Charges By-Law 36-2024
- Proposed residential charges ranging from $9,737 (rural) to $20,968 (urban) for single and semi-detached dwellings
- Proposed non-residential development charges set at $2.88 per square foot for rural areas and $7.17 per square foot for urban areas
- Consideration of automatic indexing of development charge rates to inflation
- Consideration of By-law 40-2024 to confirm council proceedings
Committee of Adjustment
The West Perth Committee of Adjustment is meeting to consider a minor variance application for a property located at 4812 Road 179. The committee will decide whether to allow an increase in the maximum height of an accessory structure from 4.5 meters to 5.44 meters to recognize an existing shed.
- Minor Variance Application A05-2024 for 4812 Road 179
Regular Council
The West Perth Council meets to review the second quarter permit summary report, consider a section 78 drainage request for the Hillebrecht Drain, and advance By-law 38-2024 regarding development charges. Additionally, the agenda includes planning applications, correspondence from other municipalities, and a closed session regarding the Sofina Agreement.
- By-law 38-2024 to amend By-law 63-2019 respecting Development Charges
- Consent Application B29-24 for PLR Farms at 5135 Line 34
- Section 78 Request for Major Improvement to the A Drain of the Hillebrecht Drain
- Second Quarter Permit Summary Report for 2024
- Closed session regarding the Sofina Agreement
Regular Council
The West Perth Council met on July 29, 2024, to discuss planning applications, municipal fees, and capital projects. Key items included a public zoning meeting for 29 William Street, fee waivers for the West Perth Village Country Tailgate Music Festival, and several by-laws regarding development charges and municipal drains.
- Public Meeting for Z08-2024 at 29 William Street
- Part Lot Control Application 3-2024 for 223 - 225 Thames Avenue
- Request to waive fees for the West Perth Village Country Tailgate Music Festival on September 20, 2024
- By-law 36-2024 for the imposition of development charges
- By-law 34-2024 for the collection of actual costs for the Morello Municipal Drain Realignment 2022
Mitchell Business Improvement Area Board
The Downtown Mitchell Business Improvement Area Board is meeting virtually to accept the agenda, adopt the June 4, 2024 minutes, and receive reports as information. These reports cover the Mitchell 150 Homecoming, board appointments, and FICE training scheduled for September 18, 2024. The meeting is largely procedural, with no major decisions or public hearings listed.
- Report on Mitchell 150 Homecoming
- Board appointments discussion
- FICE training on September 18, 2024
- Adoption of June 4, 2024 minutes
Heritage & Culture Committee
The West Perth Heritage & Culture Committee is meeting to consider procedural approvals and a report on Music in the Park from Ashley Giles. The agenda also includes the adoption of previous meeting minutes from April 25, 2024, and notes upcoming meeting dates for September and November 2024.
- Music in the Park report presented by Ashley Giles
- Adoption of the April 25, 2024 minutes
- Acceptance of the July 17, 2024 agenda