West Perth public meetings in 2024
80 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Special Council
West Perth's Special Council meeting on December 16, 2024, will consider several financial and operational items, including capital project carryovers, pre-budget approvals, community grants, and a new fees and charges by-law. The council will also vote on appointing a Chief Administrative Officer and confirm the Hillebrecht Drain project.
- Transfer $50,000 for sidewalk replacement to roads reserve; pre-approve dump truck purchase (TRN-0009) for 2025 tender
- Allocate $92,000 in carry-forward capital projects (e.g., Keterson Park LED lighting $5,000, pool cover $19,000) and create new Pool and Splash Pad reserve
- Pre-approve $83,000 for Building Condition Assessment (GEN-0007)
- Approve 2025 Community Grants: Fullarton Centennial Park Board $3,500, L'Arche Stratford $4,000, Mitchell & District High School $5,000, Mitchell Minor Sports $3,000, Legion Wreath $500
- Pass By-law 67-2024 (fees and charges) and By-law 68-2024 (appoint Daniel Hobson as CAO)
Executive Committee
The Executive Committee is meeting with an agenda that is largely procedural: accepting the agenda, disclosing pecuniary interests, and adjourning. The only substantive item is a closed session to discuss recruitment updates under labour relations or employee negotiations, with no decisions or dollar amounts listed.
- Closed session for recruitment updates under labour relations or employee negotiations
- Acceptance of the agenda as presented
- Disclosure of pecuniary interest
- Upcoming meeting schedule at the call of the chair
- Motion to adjourn
Regular Council
Council will discuss the Recreation, Parks, and Trails Master Plan and consider several financial and administrative reports. Decisions include approving library capital funding, allocating 2024 carry-forward capital projects to reserves, and passing a new noise and nuisance by-law.
- Approval of $2,228.59 donation to Library Reserve
- Allocation of $117,000 in 2024 carry-forward capital projects to reserves
- Transfer of $53,709.68 surplus to Tax Stabilization Reserve
- Appointment of drainage engineer for Twelfth Concession Municipal Drain
- Adoption of Noise and Nuisance By-law 61-2024
Heritage & Culture Committee
The West Perth Heritage & Culture Committee met to discuss several cultural and historical initiatives, including a draft Land Acknowledgement Policy, a draft Street Art Policy, and planning for the 200-year anniversary of the Huron Tract. The committee also reviewed previous meeting minutes from September 26, 2024, and set its upcoming meeting schedule for 2025.
- Draft Land Acknowledgement Policy (Council Policy No. GG-002)
- Draft Street Art Policy (Council Policy No. A09-RC-001)
- Planning for the 200 Year Anniversary of Huron Tract, 1827-2027
- 2025 Meeting Schedule acceptance
Special Council
The West Perth Council is meeting for a special session to review various 2025 budget and funding reports, including community grant allocations, provincial partnership and infrastructure funds, and facility capital projects. Council will also consider readings for By-law 63-2024 regarding development charges.
- 2025 Municipal Community Grant allocations including Fullarton Centennial Park Board ($3,500), L'Arche Stratford ($4,000), Mitchell & District High School ($5,000), Mitchell Minor Sports ($3,000), and Legion Wreath Donation ($500)
- Repeal of Policy 82-2021 the Donation Policy
- 2025 Ontario Municipal Partnership Fund (OMPF) allocation increase to $1,088,700 and pause of the $100,000 Grant Stabilization reserve transfer
- 2025 Ontario Community Infrastructure Fund (OCIF) decrease to $1,133,590
- By-law 63-2024 regarding Development Charges
Executive Committee
The Executive Committee is meeting to handle routine procedural matters, including accepting the agenda and adjourning. The main substantive item is a closed session to discuss labour relations or employee negotiations related to the CAO contract. No decisions on other matters are listed.
- Closed session for CAO contract negotiations
- Acceptance of the agenda
- Upcoming meeting schedule
Economic Development Committee
The West Perth Economic Development Committee met to review the third-quarter building permit summary report, a Mayor's Roundtable report from the Economic Development Council of Ontario, and the Perth County economic development Q4 update. The committee also discussed ongoing business profiles, a hotel feasibility study follow-up, and approved its 2025 meeting schedule.
- Third Quarter Building Permit Summary Report for July, August, and September 2024
- Perth County Economic Development, Tourism and Transportation Q4 Update
- Approval of the 2025 Meeting Schedule
Regular Council
The West Perth Council met to review planning applications, consider municipal bylaws including new animal control and noise rules, and discuss street lighting funding options. The agenda also included reports on permits, committee minutes, and municipal correspondence.
- Approved zoning amendments Z14-2024 and Z15-2024 for Rockwood Homes at 226 and 228 St. George Street
- Approved By-law 54-2024 for a bank loan agreement with CIBC for long-term borrowing for Heron Business Park
- Approved By-law 58-2024 for Exotic Animals and By-law 59-2024 for Animal Control
- Approved By-law 61-2024 for a new Noise and Nuisance By-law
- Approved the reallocation of $65,250 in ERTH note interest from Wastewater to General Levy for the 2025 budget year
Committee of Adjustment
The West Perth Committee of Adjustment will hold a public hearing to consider a minor variance application from Bio Agri Mix LP for 15 Wellington Street, seeking to increase the maximum building height from 12 m to 15.5 m. The committee will also adopt minutes from the September 16, 2024 meeting, which included a refused application for storage of non-agricultural source material in Dublin.
- Minor variance D13-A08-2024: Bio Agri Mix LP requests height increase from 12 m to 15.5 m at 15 Wellington Street, subject to conditions including site plan and building permits within two years.
- Adoption of minutes from September 16, 2024 meeting, which included refusal of application A06-2024 for storage of non-agricultural source material at 6903 Line 34, Dublin.
Environment, Forestry & Trails Committee
The West Perth Environment, Forestry & Trails Committee is meeting to discuss departmental reports, upcoming community projects, and the draft Recreation, Parks and Trails Master Plan. The committee will also review the proposed 2025 meeting schedule and receive updates on topics including the Perth County Stewardship Program, tree plantings, and green infrastructure.
- Draft Recreation, Parks and Trails Master Plan update
- Perth County Stewardship Program report by Hannah Cann
- TD Tree Days and Retired Teachers of Ontario Anniversary Tree Planting report
- 2025 Meeting Schedule acceptance
Perth County OPP Detachment Police Services Board
The Perth County OPP Detachment Police Services Board will meet on November 12, 2024, to receive the September OPP Detachment Report, correspondence, and a work plan update. The board will also consider amending its Terms of Reference and Abuse Policy, and adding a December 10, 2024 meeting to its schedule.
- Amend Terms of Reference and distribute to Municipal Members for approval
- Amend Abuse Policy
- Add board meeting on December 10, 2024
- Receive September OPP Detachment Report
- Receive correspondence from Donna Nyland and OAPSB
Executive Committee
The West Perth Executive Committee will meet on November 7, 2024, to approve its agenda and hold a closed session. The closed session will address water and wastewater staff updates and human resources matters involving potential litigation.
- Closed session regarding Water and Wastewater Department personnel matters
- Closed session regarding Human Resources matters and potential litigation
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board will meet to receive reports on various community initiatives, including the Poppy Lane closure, the BIA Bucks program, and holiday lighting. The Board will also consider the adoption of their 2025 meeting schedule.
- Poppy Lane closure report
- BIA Bucks program report
- Lighting of the Lights report
- Free skate sponsorship report
- 2025 meeting schedule adoption
Regular Council
The West Perth Council will meet to discuss animal control and exotic animal by-laws during a public meeting, and initiate housekeeping amendments to Zoning By-law No. 100-1998. The meeting agenda also covers a proposal to temporarily close and rename Poppy Lane to Candy Cane Lane, a request for a Santa Claus parade on December 6, 2024, and two drain maintenance collection by-laws.
- Zoning By-law No. 100-1998 housekeeping amendments
- Draft Animal Control By-law and Exotic Animal By-law public meeting
- Temporary closure and renaming of Poppy Lane to Candy Cane Lane
- Mitchell Lions Club Santa Claus Parade request for December 6, 2024
- By-law 55-2024 and By-law 56-2024 for McClory and Weir Municipal Drain actual costs
Special Council
The West Perth Council will meet to appoint Deputy Mayor Dean Trentowsky as Budget Chair and receive several reports regarding the 2025 municipal budget process. The agenda includes presentations on municipal budgeting procedures, debt obligations, building services, and staffing levels. Council will also consider a proposal to incorporate the streetlight budget into the general municipal levy.
- Appointment of Deputy Mayor Dean Trentowsky as Budget Chair
- Proposal to remove area rates and incorporate the 2025 streetlight budget into the general municipal levy
- Receipt of 2025 Building Services Budget Review
- Receipt of 2025 Debt Obligations Report
- Receipt of 2025 Full Time Equivalent Report
West Perth Municipal Cemetery Committee
The West Perth Municipal Cemetery Committee is meeting to discuss several cemetery matters, including a cremation wall, lawn maintenance and stone damage at Roys Cemetery, and the budget. The committee will also consider adopting the minutes from its February 2024 meeting and approving the 2025 meeting schedule.
- Cremation Wall update - Elgin Dearing
- Roys Cemetery lawn maintenance and stone damage - Alvin Dow
- Budget review - Dan Hobson
- Operational updates - Dan Hobson
- 2025 meeting schedule approval
Regular Council
The West Perth Council is meeting to consider the 2023 draft audited financial statements presented by Seebach & Company and a zoning amendment for 5896 Line 16. The agenda also includes a 2025 council meeting schedule, a farmland rental tender award, and development charge updates.
- Approve 2023 Draft Audited Financial Statements presented by Seebach & Company
- Approve zoning amendment Z12-2024 for Mount Pleasant Farms Inc. at 5896 Line 16
- Approve 2025 Council Meeting Schedule
- Approve farmland rental tender for 2025-2027 awarded to Robert Wickie at $420/acre
- Pass By-law 36-2024 regarding Development Charges and By-law Z301-2024 for 5896 Line 16
Environmental Services Committee
The Environmental Services Committee will meet to receive quarterly reports regarding drinking water, wastewater, and general environmental services for the period of July through September 2024. The committee will also confirm the agenda and adopt minutes from their July 10, 2024, meeting.
- July - September Quarter Drinking Water Report
- July - September Quarter Wastewater Report
- Q4 Environmental Services Report
Perth County OPP Detachment Police Services Board
The Perth County OPP Detachment Police Services Board will consider adopting a new procedure by-law, an abuse policy, and the draft 2025 budget. Board members will also receive updates on community safety, auto theft grants, detachment branding, and board insurance.
- Draft 2025 Budget Presentation
- Procedure By-law 01
- Abuse Policy
- Preventing Auto Thefts OPP Grant Update
- OPP Detachment Branding Graphic and Terms of Reference amendments
Regular Council
The West Perth Council met to discuss and decide on various municipal items, including planning consent applications for properties at 2687 Road 149 and 5988 Line 32, a part-lot control application for 93-95 Clayton Street, and a subdivision agreement for West Mitchell Developments Inc. They also reviewed reports regarding the 2025 General Fees and Charges By-law, a $0.55 per square foot Road Right-of-Way Sales Fee, and a $1,500 per lot Parkland Dedication Fee.
- Consent Application B35-24 for Gibson at 2687 Road 149
- Consent Application B45-24 for Ritz at 5988 Line 32
- Part Lot Control Application 5-2024 for 93-95 Clayton Street
- Farmland rental tender awarded to Robert Wickie at $420/acre
- Bylaws passed for municipal drain maintenance, fees and charges, procurement, and part-lot control exemption
Mitchell Business Improvement Area Board
The Downtown Mitchell Business Improvement Area Board is meeting to discuss Christmas season planning, the Poppy Lane closure, the budget, and OPP public safety. The board will also consider accepting the agenda, adopting the minutes from the September 4, 2024 meeting, and receiving reports as information.
- Christmas season planning report by Trish McNaughton
- Poppy Lane closure planning report by Trish McNaughton
- Budget report by Dan Hobson
- OPP public safety report by Dan Hobson
- Adoption of September 4, 2024 meeting minutes
Heritage & Culture Committee
The Heritage & Culture Committee will meet to discuss reports on the Ontario Heritage Conference, a debrief of the summer concert series, and the 150th anniversary summary. Members will also discuss the status of a land acknowledgment and future planning for the 2027 Huron Tract 200-year anniversary. The committee will also review the budget.
- Ontario Heritage Conference report by Chris Kerns
- Summer concert series debrief
- 150th anniversary summary by Doug Feltz
- Future planning for the 2027 Huron Tract 200-year anniversary
- Budget review by Dan Hobson
Perth County OPP Detachment Police Services Board
The Perth County OPP Detachment Police Services Board is meeting virtually to consider and select liability insurance coverage for board members following the formation of the new joint detachment board. The board will review insurance quotes and recommendations provided by staff from brokers including McFarlan Rowlands, Aon, and Intact. Additionally, the board will set its upcoming meeting schedule.
- Board Insurance application for the OAPSB Group Insurance Policy offered by McFarlan Rowlands Insurance Brokers and Medallion Group Insurance ($3,600 quote)
- Insurance quote review comparing Medallion ($3,600), Aon ($5,000), and Intact ($6,829/7,860)
Environment, Forestry & Trails Committee
The West Perth Environment, Forestry & Trails Committee is meeting to discuss reports on wetlands, a dog park, tree planting initiatives, green infrastructure, and the master plan. The agenda also includes the adoption of previous meeting minutes from May 15, 2024.
- Wetlands report
- Dog Park report
- TD Tree Days & Retired Teachers of Ontario Anniversary Tree Planting
- Green Infrastructure Project Update
- Recreation, Parks and Trails Master Plan Update
Economic Development Committee
The West Perth Economic Development Committee met to review quarterly updates on local economic development, tourism, and transportation programs from Perth County staff. The agenda covered business retention efforts, workforce development initiatives, tourism data projects, and upcoming 2025 budget requests.
- Perth County Economic Development, Tourism and Transportation Q3 Update presented by Justin Dias
- First Impressions Community Exchange Project partnership with North Middlesex
- 2025 budget requests discussion led by Clerk Dan Hobson
- Committee vacancy recruitment for Greg Wise
Committee of Adjustment
The West Perth Committee of Adjustment will meet to consider a minor variance application for 6903 Line 34. The application, submitted by Arcadis Professional Services Inc. on behalf of 2193989 Ontario Inc. (Bartels Environmental Services Inc.), seeks permission to store non-agricultural source material in existing lagoon cells. Staff have recommended that the Committee refuse the application.
- Public hearing for Minor Variance Application D13-A06-24 (6903 Line 34)
- Staff recommendation to refuse application A06-2024 for non-agricultural source material storage
- Adoption of minutes from August 12 and August 19, 2024 meetings
Regular Council
West Perth Council is meeting to decide on a zoning by-law amendment for Sutom Family Farms Inc. at 6856 Line 26, approve a Housing Action Plan for a grant application, and receive a report on 2025 budget pressures. The agenda also includes routine items like minutes, correspondence, and by-laws.
- Zoning By-law Amendment Z11-2024 for 6856 Line 26 (Sutom Family Farms Inc.)
- 2025 Budget Pressures report and special budget meeting dates (Oct 28, Nov 25)
- Approval of West Perth Housing Action Plan for Housing Accelerator Fund 2 Grant
- Tile Drainage Act loan application for Lot 24 Concession 8, Fullarton Ward
- By-laws 43-2024, 44-2024, Z300-2024, and 45-2024
Perth County OPP Detachment Police Services Board
The Perth County OPP Detachment Police Services Board is holding its meeting on September 10, 2024, at the North Perth Monkton Fire Station. The agenda covers foundational organizational matters, including member oaths, chair and secretary appointments, board code of conduct, draft terms of reference, and a draft budget review. The board will also review the Community Safety and Well-Being Plan, training updates, and the initial meeting work chart.
- Chair and Vice Chair Appointments
- Recording Secretary Appointment
- Code of Conduct Review
- Draft Terms of Reference
- Draft Budget Review
Mitchell Business Improvement Area Board
The Downtown Mitchell Business Improvement Area Board is meeting to review BIA initiatives, a coordinator report, and the 2025 budget. The agenda also includes adopting minutes from the July 24, 2024 meeting.
- 2025 Budget report presented by Dan Hobson
- BIA Initiatives and BIA Coordinator Report presented by Trish McNaughton
- Adoption of minutes from the July 24, 2024 meeting
Regular Council
Council will consider two zoning by-law amendments for properties at 49 Blenheim Street and 5950 Line 32. They will also review the 2024/2025 Winter Operation Plan and authorize a $31,506.40 winter maintenance agreement for Highways 8 and 23. Additionally, Council will discuss a $20,000 transfer for CAT D6 dozer repairs and several notices of motion regarding local safety and athlete recognition.
- Zoning amendment for 49 Blenheim Street (Z09-2024)
- Zoning amendment for 5950 Line 32 (Z10-2024)
- $20,000 transfer for CAT D6 dozer undercarriage repairs
- $31,506.40 winter maintenance agreement with Owen Sound Highway Maintenance Limited
- Community Risk Assessment endorsement
Executive Committee
The West Perth Executive Committee will meet on August 26, 2024, to consider procedural items and hold a closed session. The closed session is scheduled to address labour relations and employee negotiations regarding the CAO Recruitment, Operations Department, and Community Services Department.
- Closed session regarding CAO recruitment, Operations Department, and Community Services Department labour relations
Special Council
The Council for the Municipality of West Perth met for a special session to review a Development Charges Report and a draft Development Charges By-Law. Discussions covered eligible growth projects, proposed residential and non-residential development charge rates, phasing, automatic indexing to inflation, and readings for By-law 36-2024 and Confirmatory By-law 40-2024.
- Review of draft Development Charges By-Law 36-2024
- Proposed residential charges ranging from $9,737 (rural) to $20,968 (urban) for single and semi-detached dwellings
- Proposed non-residential development charges set at $2.88 per square foot for rural areas and $7.17 per square foot for urban areas
- Consideration of automatic indexing of development charge rates to inflation
- Consideration of By-law 40-2024 to confirm council proceedings
Committee of Adjustment
The West Perth Committee of Adjustment is meeting to consider a minor variance application from Bartels Environmental Services for 6903 Line 34, but staff recommend adjourning the hearing to September 16, 2024, because the municipality's lawyer is unavailable and the matter is tied to a pending Ontario Land Tribunal appeal. The committee may either adjourn or refuse the application, which seeks permission to store non-agricultural source material in existing lagoon cells.
- Minor Variance Application D13-A06-24 - Bartels (6903 Line 34)
- Request to adjourn meeting until September 16, 2024
- Option to refuse application A06-2024 for storage of non-agricultural source material in lagoon cells
- Background: Bartels' zoning bylaw amendment denied by Council Nov 7, 2022; appeal to Ontario Land Tribunal filed Nov 28, 2022
- Ontario Land Tribunal hearing scheduled for November 25, 2024
Committee of Adjustment
The West Perth Committee of Adjustment is meeting to consider a minor variance application for a property located at 4812 Road 179. The committee will decide whether to allow an increase in the maximum height of an accessory structure from 4.5 meters to 5.44 meters to recognize an existing shed.
- Minor Variance Application A05-2024 for 4812 Road 179
Regular Council
The West Perth Council meets to review the second quarter permit summary report, consider a section 78 drainage request for the Hillebrecht Drain, and advance By-law 38-2024 regarding development charges. Additionally, the agenda includes planning applications, correspondence from other municipalities, and a closed session regarding the Sofina Agreement.
- By-law 38-2024 to amend By-law 63-2019 respecting Development Charges
- Consent Application B29-24 for PLR Farms at 5135 Line 34
- Section 78 Request for Major Improvement to the A Drain of the Hillebrecht Drain
- Second Quarter Permit Summary Report for 2024
- Closed session regarding the Sofina Agreement
Regular Council
The West Perth Council met on July 29, 2024, to discuss planning applications, municipal fees, and capital projects. Key items included a public zoning meeting for 29 William Street, fee waivers for the West Perth Village Country Tailgate Music Festival, and several by-laws regarding development charges and municipal drains.
- Public Meeting for Z08-2024 at 29 William Street
- Part Lot Control Application 3-2024 for 223 - 225 Thames Avenue
- Request to waive fees for the West Perth Village Country Tailgate Music Festival on September 20, 2024
- By-law 36-2024 for the imposition of development charges
- By-law 34-2024 for the collection of actual costs for the Morello Municipal Drain Realignment 2022
Mitchell Business Improvement Area Board
The Downtown Mitchell Business Improvement Area Board is meeting virtually to accept the agenda, adopt the June 4, 2024 minutes, and receive reports as information. These reports cover the Mitchell 150 Homecoming, board appointments, and FICE training scheduled for September 18, 2024. The meeting is largely procedural, with no major decisions or public hearings listed.
- Report on Mitchell 150 Homecoming
- Board appointments discussion
- FICE training on September 18, 2024
- Adoption of June 4, 2024 minutes
Heritage & Culture Committee
The West Perth Heritage & Culture Committee is meeting to consider procedural approvals and a report on Music in the Park from Ashley Giles. The agenda also includes the adoption of previous meeting minutes from April 25, 2024, and notes upcoming meeting dates for September and November 2024.
- Music in the Park report presented by Ashley Giles
- Adoption of the April 25, 2024 minutes
- Acceptance of the July 17, 2024 agenda
Environmental Services Committee
The Environmental Services Committee is receiving quarterly reports for the April to June 2024 period. These reports cover the Mitchell drinking water system, the Mitchell wastewater system, and general environmental services including landfill operations.
- Mitchell Drinking Water Q2 Report
- Mitchell Wastewater Q2 Report
- Q2 Environmental Services Report
- Bypass of wastewater filter due to high solids in Clarifier 2
- Planned clarifier draining and inspection
Regular Council
Council will review a public meeting regarding the Development Charges Study and proposed by-law. The agenda also includes planning recommendations for a condo extension and part-lot control exemptions.
- Public meeting on Development Charges (DC) Study and Proposed By-law
- 1-year extension of Draft Plan approval for Rose Condo (230 Ontario Road, Mitchell)
- Part Lot Control exemption for 179-181 and 175-177 Wimpole Street
- Approval of Canada Community Building Fund Municipal Funding Agreement
- Road closures for Tailgate Music Festival on Wellington and Arthur Streets
Special Council
The Special Council meeting includes a closed session to discuss council training, Community Services Department labour relations, and Keterson Park event security. The meeting also includes the reading and passing of a confirmatory by-law.
- Closed session regarding Council training (CIP)
- Closed session regarding Community Services Department labour relations or employee negotiations
- Closed session regarding Keterson Park Events security
- Passing of Confirmatory By-law 28-2024
Economic Development Committee
The Economic Development Committee will discuss follow-up reports regarding the University of Waterloo case studies and the First Impressions Community Exchange Project. The meeting also includes updates on the Educator-Employer Roundtable and the Community Business Profile.
- University of Waterloo Case Study: Franchise Restaurants and Accommodations
- University of Waterloo Case Study: Heron Business Park Development
- First Impressions Community Exchange Project report
- Educator-Employer Roundtable follow-up
- Community Business Profile follow-up
Regular Council
The Council will consider several major infrastructure and service contracts, including wastewater and water structure replacements. The meeting also includes a delegation regarding the Recreation, Parks and Trails Master Plan and a workshop for the Community Improvement Plan.
- $502,343.33 contract for Replacement of Structure 034H (South Huron Structure 3014) to JC Millwrights Inc.
- $181,254.70 contract for demolition of the Old Municipal Building to Salandria Ltd.
- $22,571.20 transfer from wastewater reserves for a new HVAC unit at the sewage plant control building.
- Approval of the 2024 West Perth Energy Conservation and Demand Management Plan.
- Discussion of the Recreation, Parks and Trails Master Plan with consultant Steve Langlois.
Executive Committee
The West Perth Executive Committee will meet to discuss recruitment for the CAO and Community Services Department. The committee also plans to address matters regarding land sales during a closed session.
- Closed session: CAO Recruitment and Community Service Department
- Closed session: Land Sales negotiations
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board will review reports regarding the 150th Homecoming Street Party and the Recreation, Parks and Trails Master Plan. The meeting also includes updates from West Perth staff.
- 150th Homecoming Street Party report
- Recreation, Parks and Trails Master Plan report
- West Perth updates
Regular Council
The Council will consider several zoning applications and a $656,433.35 contract for Frank St. bridge repairs. Other business includes adopting new municipal development guidelines and reviewing a wind turbine information report.
- Contract award of $656,433.35 to KB Civil Constructors Inc. for Frank St. bridge repairs
- Zoning applications for 5545 Line 55, 7182 Line 17, and 5805 Line 42
- Adoption of the Municipal Development and Servicing Guidelines
- Approval of the OPP False Alarms Policy
- Reallocation of $50,000 from Council Composition and Ward Boundary Review to the Policy Review Project
Executive Committee
The West Perth Executive Committee will meet to address matters regarding labour relations or employee negotiations in a closed session. The agenda also includes the adoption of minutes from the May 13, 2024, meeting.
- Closed session regarding Labour Relations or Employee Negotiations
Regular Council
Council will review several planning applications, a road closure, and a major construction contract. The meeting also includes discussions on provincial Bill 185 and a proposal regarding wind turbine hosting.
- Contract award to McCann Redi-Mix Inc. for $855,938.17 for James St. construction and Frank St. watermain
- Permanent closure of Martyn St.
- Zoning amendment Z05-2024 for 6940 Line 21
- Consent applications for 5896 Line 16 and 6856 Line 26
- Approval of the Perth County Joint Accessibility Plan: Annual Status Update 2023
Committee of Adjustment
The West Perth Committee of Adjustment is reviewing three minor variance applications. These include requests for farm building setbacks, reduced apartment unit sizes, and hog barn additions.
- A02-2024: B&D Balfour Farms Ltd. request to reduce front yard depth from 30 m to 21 m at 6441 Line 26
- A03-2024: Stephen & Courtney Vanhevel request to reduce 1-bedroom unit size from 55 m2 to 40 m2 at 184 Napier Street
- A04-2024: Far Nes Farms Ltd. request to reduce MDS II setback from 328 m to 194.9 m and front yard depth from 30 m to 20.9 m
- Public hearing for the conversion of a former nursing home into 15 one-bedroom rental units
Environment, Forestry & Trails Committee
The Environment, Forestry & Trails Committee will receive several informational reports. These include updates on Lions Park Zoo development, TD Tree Days, and the spraying of Japanese Knotweed and Giant Hogweed.
- Lions Park Zoo Low Impact Development report
- TD Tree Days update
- Japanese Knotweed and Giant Hogweed spraying report
- Trail walk with consultant Amanda Gebhardt
- Code of Conduct report
Executive Committee
The West Perth Executive Committee will meet to address matters related to labour relations and employee negotiations. Specifically, the committee intends to enter a closed session to discuss CAO recruitment.
- Closed session regarding CAO recruitment
Regular Council
Council will consider several infrastructure contracts, including road paving and a new motor grader. The meeting also includes reviews of zoning amendments, financial updates, and municipal correspondence.
- Road 160 hot mix pavement contract to Brantco Construction for $140,700.00
- Line 32 hot mix pavement contract to Brantco Construction for $565,305.50
- Fiberglass reinforced chip seal treatment contract to Walker Construction Limited for $285,240.00
- New motor grader contract to Toromont CAT for $614,034.00
- Zoning By-law Amendment Z10-2023 for 7100 Line 17
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board will meet to receive several informational reports. These reports cover IT services, the 150th Homecoming, and economic development updates.
- Report on 150th Homecoming
- Economic Development report
- West Perth updates
- OBIAA Conference report
Heritage & Culture Committee
The committee is reviewing reports on the Motherwell Heritage Project, the Ontario Heritage Conference, and the West Perth Heritage Hike. Members are also receiving updates on the 2024 Summer Concert series and the Mitchell 150th Homecoming Celebration.
- Motherwell Heritage Project update regarding stone placement and funding requests
- Ontario Heritage Conference agenda and schedule
- West Perth Heritage Hike report
- Music in the Park 2024 summer concert schedule
- Mitchell 150th Homecoming Celebration update
Environmental Services Committee
The Environmental Services Committee is reviewing quarterly reports for the Mitchell drinking water and wastewater systems. The meeting also includes the adoption of previous minutes and information regarding an arsenic exceedance reported in March.
- Q1 Mitchell Drinking Water System Report
- Q1 Mitchell Wastewater Report
- Q1 Environmental Services Report
- Arsenic exceedance at Hydrant #29 and #101 on March 25, 2024
Economic Development Committee
The committee will receive several information reports regarding economic development and tourism. Discussion items include updates on the University of Waterloo Economic Development Program and committee recruitment.
- Perth County Economic Development and Tourism updates
- First Impressions Community Exchange update
- University of Waterloo Economic Development Program report
- Committee recruitment updates
Regular Council
The Council is reviewing the 2024 annual budget, property tax rates, and several planning applications. Discussion items include community garden support, EV charger updates, and various local event permits.
- By-law 13-2024: Adopting the annual budget and levying property taxes
- Zoning Bylaw Amendment Z292-2024: Dawson (7100 Line 17)
- Official Plan Amendment D09-OPA-224: Dawson (7100 Line 17)
- Consent Application D10-B08-24: Kernick Farms (7182 Line 17)
- Part Lot Control Exemption D27-01-24: 85-87 Clayton Street
Executive Committee
The West Perth Executive Committee will meet to conduct a review of the Employee Policy Manual. The agenda consists of this single item of new business alongside standard procedural motions.
- Employee Policy Manual Review
Mitchell Business Improvement Area Board
The meeting agenda consists of procedural items and a report regarding 150th Strategic Planning. No specific decisions or financial actions are listed for discussion.
- 150th Strategic Planning report
Regular Council
The Council will consider a zoning by-law amendment for property in Logan and a four-year renewal of the Enhanced OPP contract. Additionally, members will discuss community garden plans and the status of the Seaforth and District Community Centre agreement.
- Zoning By-law Amendment Z291-2024 for Part Lots 8 & 9, Concession 1, Logan
- Renewal of the Enhanced OPP Contract for a four-year term
- Direction for staff to operate the Keterson Park Concession for Summer 2024
- Motion to report on the status of the Seaforth and District Community Centre agreement
- Motion to report on a plan for an additional community garden
Committee of Adjustment
The Committee of Adjustment is reviewing a minor variance application for lands owned by James Howard Culligan and Janet Grace Stuart. The proposal seeks relief from zoning requirements for lot frontage and side yard setbacks to facilitate a previously approved land severance. One resident submitted a comment expressing concern regarding tree removal.
- Minor Variance Application D13-01-24 (A01-2024) for 140 Nelson Street
- Proposed reduction of lot frontage from 18 m to 17.8 m
- Proposed reduction of exterior side yard width from 6 m to 5.8 m
- Proposed reduction of interior side yard width from 3.5 m to 1.5 m
- Consent to Sever application B41-23 for Lot 274, Plan 339
Police Services Board
The Board will review January and February 2024 police reports and financial budget-to-actuals. Discussion includes the OPP contract renewal and updates regarding an auto theft prevention grant.
- Appointment of Daniel Hobson as Board Secretary
- Review of OPP Contract Renewal (CSPA Section 17 Agreement)
- West Perth OPP Preventing Auto Theft Grant Update
- Ministry of Transportation Digital Speed Sign correspondence
- Review of January and February 2024 Police Services Board Reports
Executive Committee
This meeting consists of procedural items and a request to enter a closed session. The closed session is intended to address personal matters regarding an identifiable individual.
- Acceptance of the agenda
- Closed session regarding personal matters about an identifiable individual
Environment, Forestry & Trails Committee
The Environment, Forestry & Trails Committee will review several reports including the West Perth Tree Power program and the Recreation, Parks and Trails Master Plan updates. The meeting also includes discussion regarding development agreements B39-23 and B38-23.
- West Perth Tree Power report
- West Perth Clean-up Day report
- B39-23 and B38-23 Development Agreement
- Recreation, Parks and Trails Master Plan Updates
Regular Council
The Council will consider a zoning by-law amendment for property at 5392 Line 26. The meeting also includes reviewing several support requests from other municipalities and receiving the 2023 Statement of Council Remuneration and Expenses.
- Zoning By-law Amendment 01-2024 (Flanagan) for 5392 Line 26
- Appointment of Councillor Herold to the Perth County OPP Detachment Board
- By-law 10-2024 to appoint municipal signing officers
- 2023 Statement of Council Remuneration and Expenses report
- Support request regarding water and wastewater financial resources
Executive Committee
This meeting agenda consists of procedural items including the acceptance of the agenda and adoption of previous minutes. The committee also plans to enter a closed session to discuss personal matters regarding an identifiable individual.
- Adoption of January 09, 2024, meeting minutes
- Closed session regarding personal matters about an identifiable individual
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board will review the 2024 work plan and discuss economic development initiatives. The meeting also includes discussions regarding the Mitchell 150th Homecoming Street Party and the BIA Board of Management structure.
- Review of the 2024 Work Plan
- Discussion of 2024 Economic Development Initiatives
- Planning for the Mitchell 150th Homecoming Street Party
- Discussion of BIA Board of Management Structure
Regular Council
The Council will consider increasing insurance deductibles and transferring related savings to reserves. They will also discuss procuring an OPP vehicle and passing by-laws regarding refreshment vehicles and repealing obsolete regulations.
- Increase insurance deductible from $5,000 to $10,000 for Property and Liability coverage
- Transfer $14,256 in 2024 insurance savings to the Insurance Reserve
- Annual exemption for Loblaws at 107 Ontario Road from By-law 79-2010
- Procurement of one vehicle through direct negotiation for the Perth County OPP
- By-law 7-2024 to license and regulate refreshment vehicles
West Perth Municipal Cemetery Committee
The West Perth Municipal Cemetery Committee will review 2024 cemetery projects and discuss Decoration Day planning. The meeting also includes the adoption of minutes from the June 28, 2023, meeting.
- Roys Cemetery sidewalk removal and lawn restoration
- Staffa Cemetery monument repair
- Decoration Day 2024 planning
Economic Development Committee
The committee is reviewing updates on tourism, transportation, and business support programs. Discussions include reports from the ROMA 2024 conference and regional economic development staff.
- ROMA 2024 Conference update regarding provincial ministry briefings
- Perth County Economic Development, Tourism and Transportation update
- West Perth Business Feature update from Economic Development Officer Justin Dias
- First Impressions Community Exchange (FICE) update
- Discussion of the Summer Company 2024 application intake
Regular Council
The Council will review land division consent applications for properties on Line 55 and Line 42. Members will also consider transferring $200,000 into transportation and arena reserves and discuss a new by-law to regulate refreshment vehicles.
- Consent Application B45-23 for 5545 Perth Line 55
- Consent Application B54-23 for 5805 Line 42
- $100,000 transfer to Reserve for Transportation Fleet/Equipment
- $100,000 transfer to Reserve for Arena
- By-law 7-2024 to licence and regulate Refreshment Vehicles
Regular Council
The Council will review several land consent applications and a proposed Official Plan Amendment. They are also set to award a landfill monitoring contract and approve various community grant allocations.
- Award landfill monitoring RFP 05-2023 to Pinchin Ltd. for $462,170 over five years
- Approve community grant allocations totaling over $20,000 to various local groups
- Review consent applications for 6940 Line 21, 5472 Line 49, and 29 William Street
- Discuss County of Perth Official Plan Amendment No. 223 for 6856 Line 26
- Waive $324.00 in wastewater fees for 228 Arris Crescent due to faulty equipment
Regular Council
Council will review the 2024 budget, including a $1,075,566 levy increase. The meeting also includes discussions on infrastructure, water inspections, and various municipal resolutions.
- Approval of 2024 budget with a $11,250,006 total levy requisition
- Funding of $1,707,501 for 2024 capital projects from the levy
- Award of $30,000 to Stantec Consulting for a Community Improvement Plan
- Approval of $100,000 OMPF funding to be directed to reserves
- Consent application B41-23 for 140 Nelson Street
Heritage & Culture Committee
The committee will review the Municipal List of Heritage Designations and discuss several community projects. Scheduled topics include the Mitchell 150th Homecoming Celebration, the Motherwell Commemorative Project, and Music in the Park 2024.
- Review of Municipal List of Heritage Designations for four properties in Mitchell Ward
- Mitchell 150th Homecoming Celebration report
- Motherwell Commemorative Project update
- Music in the Park 2024 planning
Police Services Board
The Board reviewed police service reports and financial accounts for November and December 2023. Members also discussed the transition to a Joint Detachment Board and approved the 2024 budget.
- Approval of the 2024 Budget as amended
- Acceptance of November to December 2023 Police Services Board Reports
- Review of November 1 to December 31, 2023 financial accounts
- Discussion regarding the commencement of the Joint Detachment Board
- Correspondence regarding Citizens Police Academy and Coffee with a Cop
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board is reviewing its 2024 budget and receiving updates on Perth County economic development. The meeting includes discussions on upcoming community events, the Mitchell 150th Homecoming, and BIA business visits.
- Review of 2024 Mitchell BIA Budget
- Mitchell 150th Homecoming decorating request
- Perth County Economic Development, Tourism and Transportation update
- BIA Budget to Actuals Report as of December 31, 2023
- Discussion of 2024 events and BIA boundary
Environmental Services Committee
The Environmental Services Committee will receive several quarterly operations reports for the Mitchell drinking water and wastewater systems. The meeting also includes a review of the 2023 infrastructure checklist and the annual drinking water system inspection report.
- Mitchell Drinking Water System Quarterly Operations Report (Oct-Dec 2023)
- Mitchell Wastewater System Quarterly Operations Report (Oct-Dec 2023)
- 2023 Infrastructure Review Checklist
- 2023 Annual Drinking Water System Inspection Report
- Delegations regarding water reading issues at 228 Arris Crescent and 57 Kenton Street
Economic Development Committee
The committee will review the Third Quarter Permit Summary Report and discuss various new business items. Topics include Summer Company 2024 applications, housing, and MDHS collaboration projects.
- Third Quarter Permit Summary Report (July-September 2023)
- Summer Company 2024 Application Intake
- CEBA - Canadian Emergency Business Account discussion
- Housing discussion
- MDHS Collaboration Projects
Regular Council
Council will review several financial reports, including grant allocations for bridge rehabilitation and street reconstruction. They will also consider a proposal to demolish the former Municipal Administration Building and initiate a public consultation plan.
- Demolition of former Municipal Administration Building via RFP
- $1,446,990.41 Ontario Community Infrastructure Fund allocation
- $1,201,794 Frank Street Bridge Rehabilitation
- $878,958.75 Canada Community Building Fund allocation
- $402,900 James Street Reconstruction
Executive Committee
The Executive Committee will meet to discuss labor relations regarding Fire Department remuneration and the recruitment of a Director of Operations. The meeting also includes the adoption of previous minutes and a review of the 2024 budget process.
- Closed session: Fire Department remuneration negotiations
- Closed session: Director of Operations recruitment
- Review of 2024 budget process and objectives
- Adoption of November 24, 2023, meeting minutes