West Perth public meetings in 2025
31 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Special Council
The West Perth Council will receive a Property Assessment Analysis report and updates to the 2026 operating and capital budgets for information. It will vote on Strong Mayor budget process option 3 and shorten the amendment period to 2 days and the override period to 1 day. A motion will direct staff to prepare a by‑law to enroll elected members in the OMERS pension plan starting January 2026. The meeting also includes readings of By‑law Z315-2025 and Confirmatory By‑law 73-2025.
- Motion to enroll Council members in the OMERS pension plan effective Jan 2026
- Approval of Strong Mayor budget timeline option 3 and reduction of amendment period to 2 days and override period to 1 day
- Receipt of Property Assessment Analysis report for information
- Reading and final approval of By‑law Z315-2025 (amending By‑law No. 100‑1998 for Part Park Lot 47, Mitchell)
- Reading and passage of Confirmatory By‑law 73-2025 to confirm council proceedings
Perth County OPP Detachment Police Services Board
The Perth County OPP Detachment Board will adopt the minutes from the October 14, 2025 meeting and accept the November 2025 detachment report. It will endorse the 2026‑2029 Detachment Action Plan Priorities. The board will also approve travel costs for two representatives to attend the COYO conference in February 2026 and the BWSW conference in November 2025, and receive updates on the Mobile Crisis Response Team and an auxiliary information session.
- Adopt minutes of the October 14, 2025 meeting (Resolution #70/25).
- Accept the Perth County OPP Detachment Report – November 2025 (Resolution #71/25).
- Endorse the 2026‑2029 Detachment Action Plan Priorities (Resolution #73/25).
- Approve travel costs for two representatives to attend the COYO conference (Feb 18‑20, 2026) and the BWSW conference (Nov 19, 2025) (Resolution #72/25).
- Receive updates on the ROMA delegation’s Mobile Crisis Response Team and schedule an auxiliary information session on Dec 15.
Regular Council
The West Perth Council will give first and second readings to By-law 69-2025 (fees and charges), By-law 70-2025 (Hillebrecht Drain cost collection), and By-law 71-2025 (Cook Municipal Drain provisional). It will also approve zoning amendments Z315-2025, Z316-2025, and Z317-2025 for properties at 34 Clayton Street, 34 Nelson Street, and 3878 Road 179. A funding request for the Mitchell District Highschool breakfast and community cupboard program will be considered, and staff will be directed to enter a three‑year transit partnership agreement with neighboring municipalities.
- Adopt By-law 69-2025 to repeal and replace the municipality's fees and charges by‑law
- Adopt By-law 70-2025 to collect actual costs for the Hillebrecht Drain
- Adopt By-law 71-2025 as a provisional by‑law for Cook Municipal Drain Branch ‘2’, ‘D’, and ‘E’
- Approve zoning amendments Z315-2025 (34 Clayton St), Z316-2025 (34 Nelson St), Z317-2025 (3878 Road 179)
- Approve funding request for Mitchell District Highschool breakfast/community cupboard program (amount not specified)
Heritage & Culture Committee
The Heritage & Culture Committee will approve the Motherwell landscape site plan and forward it to Council for consideration. It will also adopt the minutes from the September 25, 2025 meeting and accept several informational reports. The committee will adopt the 2026 meeting schedule.
- Approve Motherwell landscape site plan and forward to Council
- Adopt minutes of the September 25, 2025 meeting
- Accept reports: Motherwell project update, committee structure, land acknowledgment, historic buildings inventory
- Accept the 2026 meeting schedule
- Discuss other business items such as the 200th Anniversary of Huron Tract and Library Heritage Walk
Special Council
The council will receive several budget and capital reports and will direct staff to enter a three‑year PC Connect Transit partnership with neighboring municipalities. It will pre‑approve a $4,786,818 capital upgrade for the Mitchell Arena and Community Centre, using CCBF and arena reserve funds and a $4.206 M Infrastructure Ontario loan. Additional actions include moving the $155,977 streetlight budget to the general levy, creating a streetlight reserve, and approving reserve transfers for fleet replacement and the Tim Hortons Pavilion.
- Three‑year PC Connect Transit partnership agreement with Stratford, St Marys and North Perth
- Streetlight budget of $155,977 shifted to the general levy and a new streetlight reserve created
- Pre‑approval of $4,786,818 Mitchell Arena and Community Centre upgrade, funded by $295,995.64 CCBF, $285,061 arena reserve, and a $4.206 M loan
- Transfer of $380,000 to the Transportation Fleet/Equipment reserve for vehicle replacement
- Allocation of $334,650.16 from the Tax Stabilization Reserve to the Tim Hortons Pavilion in Keterson Park
Regular Council
West Perth Council will consider extending an agreement for automotive waste disposal and authorizing a major improvement to the Smith Drain. The agenda also includes reports on building conditions and a proposed 4.6% increase to the 2026 capital budget.
- Extend Automotive Materials Stewardship agreement
- Authorize Smith Drain Branch 'A' improvement
- Review 2026 Ontario Municipal Partnership Fund allocation
- Review West Perth facility building condition reports
- Consider 4.6% increase to 2026 capital budget
Environment, Forestry & Trails Committee
The committee will meet to approve the 2026 meeting schedule and receive a verbal staff update from the Director of Community Services. The remainder of the agenda consists of procedural boilerplate.
- Approval of 2026 meeting schedule (March 18, May 13, September 16, and November 11)
Perth County OPP Detachment Police Services Board
The Perth County OPP Detachment Police Services Board adopted the minutes from the October 14, 2025 meeting and accepted the October 2025 detachment report. It approved the 2026 budget of $44,048.83, with costs split equally among West Perth, North Perth and Perth East, and added a per‑diem allowance of $150 per meeting for up to four meetings, totaling $1,200 ($400 per municipality). The board also received updates on grant status, activity, the 2026‑2029 action plan, and the Mobile Crisis Response Team joint delegation request.
- Adopted minutes of the October 14, 2025 meeting
- Accepted the Perth County OPP Detachment Report – October 2025
- Approved 2026 budget of $44,048.83, cost‑shared equally by West Perth, North Perth and Perth East
- Added per‑diem of $150 per meeting for up to four meetings, total $1,200 ($400 per municipality)
- Received updates on grant status, activity, 2026‑2029 action plan priorities, and MCRT joint delegation request
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board will adopt the September 10, 2025 minutes and receive the BIA Coordinator report. It will discuss the BIA levy, the West Perth Business Mixer scheduled for November 19, 2025, and the Public Skate Sponsorship for 2025‑2026. The board will also consider a request to close Poppy Lane from November 14, 2025 to January 5, 2026 and explore making the closure permanent.
- BIA levy discussion
- West Perth Business Mixer – November 19, 2025, 4 to 7 pm
- Public Skate Sponsorship 2025‑2026 – $200 + HST per skate ($226 total)
- Request to close Poppy Lane temporarily (Nov 14 2025‑Jan 5 2026) and explore permanent closure
- Launch of BIA Bucks program (Nov 12‑Dec 31)
Committee of Adjustment
The Committee of Adjustment is reviewing a minor variance application for a construction company works yard. The request seeks to allow a larger accessory building and a wider driveway than currently permitted by zoning bylaws.
- Application MV5-2025 for 161 Huron Road to increase accessory building lot coverage from 10% to 12.6% for a 1,087 m2 structure
- Request to increase maximum driveway width from 10 m to 15 m
- Request to reduce building setback from a municipal watercourse from 15 m to 4.7 m
- Review of August 11, 2025 meeting minutes
Regular Council
The West Perth Council will give first, second, and third readings to By-law 63-2025, which creates an agreement for programs and services with the Maitland Valley Conservation Authority, and to By-law 64-2025, which amends By-law 54-2021 to stop up and close portions of Wimpole Street North and Huron Road. The Council will also approve the Tailgate Music Festival requests, including a municipal significance declaration, a noise‑by‑law exemption, fee waivers for venue use, and temporary street closures on Wellington and Arthur Streets. In addition, the Council will adopt the consent agenda items, approve new street names for the West Mitchell Developments subdivision, and receive several informational reports.
- By-law 63-2025 – agreement for services with Maitland Valley Conservation Authority
- By-law 64-2025 – amendment to close parts of Wimpole Street North and Huron Road
- Tailgate Music Festival – municipal significance, noise exemption, fee waivers, and street closures on Wellington and Arthur Streets
- Street Naming Request – Rosewood Drive, Cedarfield Street, Evergreen Street in West Mitchell Developments
- Consent agenda – adoption of reports and minutes from October 20 and 27, 2025
West Perth Municipal Cemetery Committee
The West Perth Municipal Cemetery Committee is meeting to review the 2026 budget and discuss a columbarium. The committee will also establish its meeting schedule for 2026.
- 2026 Budget report by Clerk James Hutson
- Columbarium discussion
- Approval of 2026 meeting schedule
Special Council
Council is reviewing several 2026 financial reports, including debt obligations and tax levy increases. The body is deciding on new staff positions and development charge levies for the coming year.
- Approval of a $32,602.30 levy requirement for 2026 phased-in development charges
- Proposed new positions: Environmental Services Operator, Seasonal Day Camp Supervisor, and Casual Event Bartenders
- Purchase and installation of a replacement tankless hot water heater for the Arena Ice Resurfacer using Arena Reserve funds
- Review of 2026 Municipal Tax Levy 1% Increase report
- Review of 2026 Debt Obligations and Staff Operating Budget reports
Regular Council
The West Perth Council will adopt several by‑laws, including two part‑lot control exemptions and a by‑law allowing telephone and internet voting for the 2026 election. It will also approve an RFP to replace Well 3 using water‑reserve funds and renew its agreement with the Maitland Valley Conservation Authority for 2026‑2028. Additional items include a consent agenda, permit summary report, and capital project recommendations for recreational dams.
- Consent agenda items: Town of Newmarket Automated Speed Enforcement and various committee minutes (items 4.1‑4.4).
- Renewal of the Maitland Valley Conservation Authority Programs and Services Agreement for 2026‑2028.
- Approval of part‑lot control exemption applications PLC 3‑2025 and PLC 7‑2025 for 789274 Ontario Inc. (Lots 4 & 5, Plan 44M‑95, Mitchell).
- Authorization to issue an RFP for replacing Well 3, with project costs covered by water reserves.
- Adoption of by‑laws 58‑2025, 59‑2025 (part‑lot control exemptions), 60‑2025 (alternative voting), and Z314‑2025 (property amendment).
Environmental Services Committee
The West Perth Environmental Services Committee will accept the agenda as presented, adopt the minutes from the July 23, 2025 meeting, receive the Q3 drinking water and wastewater reports and other review reports for information, and approve the 2026 meeting schedule.
- Accept agenda as presented
- Adopt minutes of the July 23, 2025 meeting
- Receive Q3 July‑September 2025 Drinking Water Report
- Receive Q3 July‑September 2025 Wastewater Report
- Approve 2026 meeting schedule (Jan 21, Apr 15, Jul 15, Oct 21)
Perth County OPP Detachment Police Services Board
The Perth County OPP Detachment Police Services Board will accept the agenda, adopt the minutes from the September 9, 2025 meeting, and approve several reports. It will formally approve the proposed 2026 budget of $44,048.83, with costs shared equally among West Perth, North Perth and Perth East. The board will also receive an update on the 2026 work plan and approve the 2026 meeting schedule.
- Accept agenda as presented
- Adopt minutes of the September 9, 2025 meeting
- Approve September 2025 detachment report
- Approve 2026 budget of $44,048.83, shared equally among West Perth, North Perth and Perth East
- Receive 2026 work‑plan update and approve 2026 meeting schedule
Executive Committee
The Executive Committee will meet to address several personnel and administrative matters. The majority of the agenda consists of a closed session to discuss staffing reports and municipal procurement.
- Organization Review Update
- 2026 Full-time Equivalent Staff Reports
- Overtime Averaging Agreements
- Municipal Procurement (Tendering Process)
- 2026 Strategic Priorities
Court of Revision
The Court of Revision will adopt the minutes from the August 11 2025 meeting, consider an appeal filed by Anderson concerning the Twelfth Concession Drain, and approve the Schedule of Assessment for Branch A and O of the Twelfth Concession Municipal Drain as set out in the July 22 2025 report by Spriet Associates Engineers & Architects. The body will decide on the appeal, answer questions from members and landowners, and finalize the assessment schedule. The meeting will end with a motion to adjourn.
- Adopt minutes of the August 11 2025 Court of Revision meeting
- Review Anderson's notice of appeal to the Court of Revision
- Approve Schedule of Assessment for Branch A and O of the Twelfth Concession Municipal Drain (report dated July 22 2025 by Spriet Associates Engineers & Architects)
- Address questions raised by members and landowners
- Motion to adjourn the meeting
Regular Council
Council will discuss the adoption of a 2025-2035 Community Safety and Well-being Plan and a new Affordable Housing Community Improvement Plan. The meeting includes decisions on road closures, zoning changes, and winter maintenance contracts.
- Proposed temporary closure of Poppy Lane from Nov 14, 2025, to Jan 5, 2026
- Winter maintenance agreement with Owen Sound Highway Maintenance Limited for $36,232.36 plus HST
- Zoning application ZN 6-2025 for lands at 5323 Road 164
- Adoption of By-law 55-2025 for the Affordable Housing Community Improvement Plan
- Consent applications for 172A Huron Road, 34 Nelson, and 5896 Line 16
Heritage & Culture Committee
The Heritage & Culture Committee will formally accept its agenda and adopt the minutes from the April 24, 2025 meeting. It will receive informational reports including a Motherwell update, a publication update, the Ontario Heritage Conference report, and a committee‑structure update. The committee will also set future meeting dates and consider other business such as the town’s 200th anniversary, Music in the Park events, a land‑acknowledgment visit with Chief Henry, and signage for the Henry Street pedestrian bridge.
- Acceptance of the agenda as presented
- Adoption of minutes from the April 24, 2025 meeting
- Motherwell Update report (Lois & Ross McIntosh)
- Ontario Heritage Conference Report 2025 (Chris Kerns)
- Discussion of Henry Street Pedestrian Bridge signage
Economic Development Committee
The committee will receive updates on tourism, the CAO's report, and the budget. Members are discussing funding streams for projects including downtown beautification and arena repairs.
- Review of Rural Ontario Development grant streams: 50% funding up to $150,000 or 35% funding up to $250,000
- Discussion of potential projects: wayfinding signage, downtown beautification, and Mitchell Arena repairs
- 2025 West Perth Building Department Second Quarter Report
- Approval of the 2026 Meeting Schedule
- November 19th Business Mixer
Environment, Forestry & Trails Committee
The Environment, Forestry & Trails Committee will accept the agenda, adopt the minutes from the May 14, 2025 meeting, and receive informational reports on the Bird Blind project, the TD Tree Days program, and the budget. It will also note the next meeting date of November 12, 2025 before adjourning.
- Adopt minutes of the May 14, 2025 Environment, Forestry & Trails Committee meeting
- Receive Bird Blind update from Director Nic Larsen
- Receive TD Tree Days program update from Vanni Azzano (via Nic Larsen)
- Receive budget report from Clerk James Hutson
- Schedule next committee meeting for November 12, 2025
Regular Council
Council will discuss the 2026 General Fees and Charges By-Law and three specific zoning amendments. The meeting includes a proposal for a 3.5% wastewater rate increase and a decision on the 2026 election voting method.
- Proposed 3.5% rate increase for Wastewater effective 2026
- Zoning amendments for 5101 Road 164, 3839 Road 164, and 2815 Road 149
- Proposal to use internet and telephone voting for 2026 Municipal and School Board Election
- Request to appoint Joel Miller of K. Smart Associates Limited as Drainage Engineer for Melady Drain
- Reimbursement of Lions Pavilion fees for the Childcan Pyjama Walk
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board will acknowledge the resignation of director Olga Jurgens and declare the seat vacant. The board will direct staff to publish a notice of vacancy, invite expressions of interest, and forward a candidate recommendation to Council for appointment. The meeting also includes informational reports on the Feature Friday social media campaign, the BIA Coordinator’s updates, and upcoming community events.
- Board vacancy: resignation of director Olga Jurgens effective Sept. 1 2025; staff to publish notice and recommend a replacement
- Feature Friday Social Media Campaign report (info only)
- BIA Coordinator Report covering story walks, associate memberships, website audit, Centennial Park decorations, and equipment rentals
- 2025 Business Mixer poster for Nov. 19 2025
- Poppy Lane project planning for winter closure and report to Council on Oct. 6
Perth County OPP Detachment Police Services Board
The Perth County OPP Detachment Police Services Board will accept the agenda, adopt the minutes from the August 12, 2025 meeting, and approve the August 2025 detachment report. The board will also receive the 2025 insurance renewal report and the Detachment Commander Feedback Form for information. Upcoming meeting dates for October, November, and December are listed.
- Accept agenda as presented
- Adopt minutes of the August 12, 2025 meeting
- Approve Perth County OPP Detachment Report – August 2025
- Receive 2025 Insurance Renewal Report for information
- Receive Detachment Commander Feedback Form Report for information
Regular Council
West Perth Council will consider several by-laws for drainage improvements, parkland dedication, and the declaration of surplus municipal lands. The meeting also includes a delegation on senior housing and a closed session regarding land sales and personnel matters.
- By-law 47-2025 for Twelfth Concession Drain improvements
- By-law 48-2025 designating Highway 8 pedestrian crossover
- By-law 49-2025 declaring St. George Street land surplus
- Delegation on creating new housing for seniors
- Closed session regarding land sale in Mitchell Ward
Executive Committee
The West Perth Executive Committee will adopt the June 23, 2025 meeting minutes and proceed into closed session to discuss the Health & Safety Policy, Cost of Living Adjustment (COLA), Organizational Survey, and Performance Evaluation Form.
- Adoption of June 23, 2025 Executive Committee minutes
- Closed session to discuss Health & Safety Policy
- Closed session to discuss Cost of Living Adjustment (COLA)
- Closed session to discuss Organizational Survey
- Closed session to discuss Performance Evaluation Form
Perth County OPP Detachment Police Services Board
The Perth County OPP Detachment Police Services Board will confirm its agenda, adopt the minutes from the July 8, 2025 meeting, and approve several reports including the July 2025 Detachment Report and the 2024 Annual Activity Report. The board will also adopt a revised Land Acknowledgement Policy and receive a brief financial overview in preparation for the 2026 budget.
- Approve the agenda as presented
- Adopt the minutes of the July 8, 2025 meeting
- Approve the Perth County OPP Detachment Report for July 2025
- Approve the 2024 Annual Activity Report
- Approve the revised Land Acknowledgement Policy
Committee of Adjustment
The West Perth Committee of Adjustment met on August 11, 2025 to consider agenda items and adopt previous minutes. The primary decision was to approve Minor Variance application MV4-2025 submitted by Martin & Linda Feeney for the property at 3908 Perth Road 180, Dublin. The variance grants relief from Section 5.1.3 d) to raise the maximum residential accessory building height from 5 m to 6.5 m, subject to building‑department approval and a permit within two years. No comments were received from the public or agencies.
- Accept agenda as presented
- Adopt minutes of the July 7, 2025 Committee of Adjustment meeting
- Approve Minor Variance MV4-2025 to increase accessory building height to 6.5 m
- No written or public comments received on the application
- Conditions: building department satisfaction and permit within two years
Court of Revision
The Court of Revision will review an engineer's report and decide on the Schedule of Assessment for the Branch 'C' of Twelfth Concession Municipal Drain improvement. The meeting also includes the adoption of minutes from three previous 2025 sessions.
- Proposed approval of Schedule of Assessment for Branch 'C' of Twelfth Concession Municipal Drain based on a May 28, 2025 report by R.J. Burnside & Associates Limited
- Phase I estimated assessments totaling $248,100.00
- Phase II estimated assessments totaling $56,400.00
- Adoption of Court of Revision minutes from March 17, June 16, and July 7, 2025
Regular Council
The West Perth council will adopt three provisional by‑laws covering the Hawkins and Waugh‑Robinson municipal drains and a part‑lot control exemption for 226 St. George Street. It will also add a $1,500 per‑lot parkland dedication fee to the fee by‑law and approve the purchase of a single‑axle dump truck through Canoe Procurement Group. Additional items include consent agenda approvals, a public presentation on food insecurity, and directions for arena redevelopment and future transit funding.
- By‑law 26‑2025: Hawkins Municipal Drain – first and final reading
- By‑law 38‑2025: Waugh‑Robinson Municipal Drain – final reading
- By‑law 44‑2025: Part‑lot control exemption for 226 St. George St – first and final reading
- Approval of a $1,500 per‑lot Parkland Dedication Fee in the Fee and Charges By‑law
- Procurement of a single‑axle dump truck via Canoe Procurement Group