West Perth public meetings in 2025
75 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Special Council
The West Perth Council will receive a Property Assessment Analysis report and updates to the 2026 operating and capital budgets for information. It will vote on Strong Mayor budget process option 3 and shorten the amendment period to 2 days and the override period to 1 day. A motion will direct staff to prepare a by‑law to enroll elected members in the OMERS pension plan starting January 2026. The meeting also includes readings of By‑law Z315-2025 and Confirmatory By‑law 73-2025.
- Motion to enroll Council members in the OMERS pension plan effective Jan 2026
- Approval of Strong Mayor budget timeline option 3 and reduction of amendment period to 2 days and override period to 1 day
- Receipt of Property Assessment Analysis report for information
- Reading and final approval of By‑law Z315-2025 (amending By‑law No. 100‑1998 for Part Park Lot 47, Mitchell)
- Reading and passage of Confirmatory By‑law 73-2025 to confirm council proceedings
Perth County OPP Detachment Police Services Board
The Perth County OPP Detachment Board will adopt the minutes from the October 14, 2025 meeting and accept the November 2025 detachment report. It will endorse the 2026‑2029 Detachment Action Plan Priorities. The board will also approve travel costs for two representatives to attend the COYO conference in February 2026 and the BWSW conference in November 2025, and receive updates on the Mobile Crisis Response Team and an auxiliary information session.
- Adopt minutes of the October 14, 2025 meeting (Resolution #70/25).
- Accept the Perth County OPP Detachment Report – November 2025 (Resolution #71/25).
- Endorse the 2026‑2029 Detachment Action Plan Priorities (Resolution #73/25).
- Approve travel costs for two representatives to attend the COYO conference (Feb 18‑20, 2026) and the BWSW conference (Nov 19, 2025) (Resolution #72/25).
- Receive updates on the ROMA delegation’s Mobile Crisis Response Team and schedule an auxiliary information session on Dec 15.
Regular Council
The West Perth Council will give first and second readings to By-law 69-2025 (fees and charges), By-law 70-2025 (Hillebrecht Drain cost collection), and By-law 71-2025 (Cook Municipal Drain provisional). It will also approve zoning amendments Z315-2025, Z316-2025, and Z317-2025 for properties at 34 Clayton Street, 34 Nelson Street, and 3878 Road 179. A funding request for the Mitchell District Highschool breakfast and community cupboard program will be considered, and staff will be directed to enter a three‑year transit partnership agreement with neighboring municipalities.
- Adopt By-law 69-2025 to repeal and replace the municipality's fees and charges by‑law
- Adopt By-law 70-2025 to collect actual costs for the Hillebrecht Drain
- Adopt By-law 71-2025 as a provisional by‑law for Cook Municipal Drain Branch ‘2’, ‘D’, and ‘E’
- Approve zoning amendments Z315-2025 (34 Clayton St), Z316-2025 (34 Nelson St), Z317-2025 (3878 Road 179)
- Approve funding request for Mitchell District Highschool breakfast/community cupboard program (amount not specified)
Heritage & Culture Committee
The Heritage & Culture Committee will approve the Motherwell landscape site plan and forward it to Council for consideration. It will also adopt the minutes from the September 25, 2025 meeting and accept several informational reports. The committee will adopt the 2026 meeting schedule.
- Approve Motherwell landscape site plan and forward to Council
- Adopt minutes of the September 25, 2025 meeting
- Accept reports: Motherwell project update, committee structure, land acknowledgment, historic buildings inventory
- Accept the 2026 meeting schedule
- Discuss other business items such as the 200th Anniversary of Huron Tract and Library Heritage Walk
Special Council
The council will receive several budget and capital reports and will direct staff to enter a three‑year PC Connect Transit partnership with neighboring municipalities. It will pre‑approve a $4,786,818 capital upgrade for the Mitchell Arena and Community Centre, using CCBF and arena reserve funds and a $4.206 M Infrastructure Ontario loan. Additional actions include moving the $155,977 streetlight budget to the general levy, creating a streetlight reserve, and approving reserve transfers for fleet replacement and the Tim Hortons Pavilion.
- Three‑year PC Connect Transit partnership agreement with Stratford, St Marys and North Perth
- Streetlight budget of $155,977 shifted to the general levy and a new streetlight reserve created
- Pre‑approval of $4,786,818 Mitchell Arena and Community Centre upgrade, funded by $295,995.64 CCBF, $285,061 arena reserve, and a $4.206 M loan
- Transfer of $380,000 to the Transportation Fleet/Equipment reserve for vehicle replacement
- Allocation of $334,650.16 from the Tax Stabilization Reserve to the Tim Hortons Pavilion in Keterson Park
Regular Council
West Perth Council will consider extending an agreement for automotive waste disposal and authorizing a major improvement to the Smith Drain. The agenda also includes reports on building conditions and a proposed 4.6% increase to the 2026 capital budget.
- Extend Automotive Materials Stewardship agreement
- Authorize Smith Drain Branch 'A' improvement
- Review 2026 Ontario Municipal Partnership Fund allocation
- Review West Perth facility building condition reports
- Consider 4.6% increase to 2026 capital budget
Environment, Forestry & Trails Committee
The committee will meet to approve the 2026 meeting schedule and receive a verbal staff update from the Director of Community Services. The remainder of the agenda consists of procedural boilerplate.
- Approval of 2026 meeting schedule (March 18, May 13, September 16, and November 11)
Perth County OPP Detachment Police Services Board
The Perth County OPP Detachment Police Services Board adopted the minutes from the October 14, 2025 meeting and accepted the October 2025 detachment report. It approved the 2026 budget of $44,048.83, with costs split equally among West Perth, North Perth and Perth East, and added a per‑diem allowance of $150 per meeting for up to four meetings, totaling $1,200 ($400 per municipality). The board also received updates on grant status, activity, the 2026‑2029 action plan, and the Mobile Crisis Response Team joint delegation request.
- Adopted minutes of the October 14, 2025 meeting
- Accepted the Perth County OPP Detachment Report – October 2025
- Approved 2026 budget of $44,048.83, cost‑shared equally by West Perth, North Perth and Perth East
- Added per‑diem of $150 per meeting for up to four meetings, total $1,200 ($400 per municipality)
- Received updates on grant status, activity, 2026‑2029 action plan priorities, and MCRT joint delegation request
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board will adopt the September 10, 2025 minutes and receive the BIA Coordinator report. It will discuss the BIA levy, the West Perth Business Mixer scheduled for November 19, 2025, and the Public Skate Sponsorship for 2025‑2026. The board will also consider a request to close Poppy Lane from November 14, 2025 to January 5, 2026 and explore making the closure permanent.
- BIA levy discussion
- West Perth Business Mixer – November 19, 2025, 4 to 7 pm
- Public Skate Sponsorship 2025‑2026 – $200 + HST per skate ($226 total)
- Request to close Poppy Lane temporarily (Nov 14 2025‑Jan 5 2026) and explore permanent closure
- Launch of BIA Bucks program (Nov 12‑Dec 31)
Committee of Adjustment
The Committee of Adjustment is reviewing a minor variance application for a construction company works yard. The request seeks to allow a larger accessory building and a wider driveway than currently permitted by zoning bylaws.
- Application MV5-2025 for 161 Huron Road to increase accessory building lot coverage from 10% to 12.6% for a 1,087 m2 structure
- Request to increase maximum driveway width from 10 m to 15 m
- Request to reduce building setback from a municipal watercourse from 15 m to 4.7 m
- Review of August 11, 2025 meeting minutes
Regular Council
The West Perth Council will give first, second, and third readings to By-law 63-2025, which creates an agreement for programs and services with the Maitland Valley Conservation Authority, and to By-law 64-2025, which amends By-law 54-2021 to stop up and close portions of Wimpole Street North and Huron Road. The Council will also approve the Tailgate Music Festival requests, including a municipal significance declaration, a noise‑by‑law exemption, fee waivers for venue use, and temporary street closures on Wellington and Arthur Streets. In addition, the Council will adopt the consent agenda items, approve new street names for the West Mitchell Developments subdivision, and receive several informational reports.
- By-law 63-2025 – agreement for services with Maitland Valley Conservation Authority
- By-law 64-2025 – amendment to close parts of Wimpole Street North and Huron Road
- Tailgate Music Festival – municipal significance, noise exemption, fee waivers, and street closures on Wellington and Arthur Streets
- Street Naming Request – Rosewood Drive, Cedarfield Street, Evergreen Street in West Mitchell Developments
- Consent agenda – adoption of reports and minutes from October 20 and 27, 2025
West Perth Municipal Cemetery Committee
The West Perth Municipal Cemetery Committee is meeting to review the 2026 budget and discuss a columbarium. The committee will also establish its meeting schedule for 2026.
- 2026 Budget report by Clerk James Hutson
- Columbarium discussion
- Approval of 2026 meeting schedule
Special Council
Council is reviewing several 2026 financial reports, including debt obligations and tax levy increases. The body is deciding on new staff positions and development charge levies for the coming year.
- Approval of a $32,602.30 levy requirement for 2026 phased-in development charges
- Proposed new positions: Environmental Services Operator, Seasonal Day Camp Supervisor, and Casual Event Bartenders
- Purchase and installation of a replacement tankless hot water heater for the Arena Ice Resurfacer using Arena Reserve funds
- Review of 2026 Municipal Tax Levy 1% Increase report
- Review of 2026 Debt Obligations and Staff Operating Budget reports
Regular Council
The West Perth Council will adopt several by‑laws, including two part‑lot control exemptions and a by‑law allowing telephone and internet voting for the 2026 election. It will also approve an RFP to replace Well 3 using water‑reserve funds and renew its agreement with the Maitland Valley Conservation Authority for 2026‑2028. Additional items include a consent agenda, permit summary report, and capital project recommendations for recreational dams.
- Consent agenda items: Town of Newmarket Automated Speed Enforcement and various committee minutes (items 4.1‑4.4).
- Renewal of the Maitland Valley Conservation Authority Programs and Services Agreement for 2026‑2028.
- Approval of part‑lot control exemption applications PLC 3‑2025 and PLC 7‑2025 for 789274 Ontario Inc. (Lots 4 & 5, Plan 44M‑95, Mitchell).
- Authorization to issue an RFP for replacing Well 3, with project costs covered by water reserves.
- Adoption of by‑laws 58‑2025, 59‑2025 (part‑lot control exemptions), 60‑2025 (alternative voting), and Z314‑2025 (property amendment).
Environmental Services Committee
The West Perth Environmental Services Committee will accept the agenda as presented, adopt the minutes from the July 23, 2025 meeting, receive the Q3 drinking water and wastewater reports and other review reports for information, and approve the 2026 meeting schedule.
- Accept agenda as presented
- Adopt minutes of the July 23, 2025 meeting
- Receive Q3 July‑September 2025 Drinking Water Report
- Receive Q3 July‑September 2025 Wastewater Report
- Approve 2026 meeting schedule (Jan 21, Apr 15, Jul 15, Oct 21)
Perth County OPP Detachment Police Services Board
The Perth County OPP Detachment Police Services Board will accept the agenda, adopt the minutes from the September 9, 2025 meeting, and approve several reports. It will formally approve the proposed 2026 budget of $44,048.83, with costs shared equally among West Perth, North Perth and Perth East. The board will also receive an update on the 2026 work plan and approve the 2026 meeting schedule.
- Accept agenda as presented
- Adopt minutes of the September 9, 2025 meeting
- Approve September 2025 detachment report
- Approve 2026 budget of $44,048.83, shared equally among West Perth, North Perth and Perth East
- Receive 2026 work‑plan update and approve 2026 meeting schedule
Executive Committee
The Executive Committee will meet to address several personnel and administrative matters. The majority of the agenda consists of a closed session to discuss staffing reports and municipal procurement.
- Organization Review Update
- 2026 Full-time Equivalent Staff Reports
- Overtime Averaging Agreements
- Municipal Procurement (Tendering Process)
- 2026 Strategic Priorities
Court of Revision
The Court of Revision will adopt the minutes from the August 11 2025 meeting, consider an appeal filed by Anderson concerning the Twelfth Concession Drain, and approve the Schedule of Assessment for Branch A and O of the Twelfth Concession Municipal Drain as set out in the July 22 2025 report by Spriet Associates Engineers & Architects. The body will decide on the appeal, answer questions from members and landowners, and finalize the assessment schedule. The meeting will end with a motion to adjourn.
- Adopt minutes of the August 11 2025 Court of Revision meeting
- Review Anderson's notice of appeal to the Court of Revision
- Approve Schedule of Assessment for Branch A and O of the Twelfth Concession Municipal Drain (report dated July 22 2025 by Spriet Associates Engineers & Architects)
- Address questions raised by members and landowners
- Motion to adjourn the meeting
Regular Council
Council will discuss the adoption of a 2025-2035 Community Safety and Well-being Plan and a new Affordable Housing Community Improvement Plan. The meeting includes decisions on road closures, zoning changes, and winter maintenance contracts.
- Proposed temporary closure of Poppy Lane from Nov 14, 2025, to Jan 5, 2026
- Winter maintenance agreement with Owen Sound Highway Maintenance Limited for $36,232.36 plus HST
- Zoning application ZN 6-2025 for lands at 5323 Road 164
- Adoption of By-law 55-2025 for the Affordable Housing Community Improvement Plan
- Consent applications for 172A Huron Road, 34 Nelson, and 5896 Line 16
Heritage & Culture Committee
The Heritage & Culture Committee will formally accept its agenda and adopt the minutes from the April 24, 2025 meeting. It will receive informational reports including a Motherwell update, a publication update, the Ontario Heritage Conference report, and a committee‑structure update. The committee will also set future meeting dates and consider other business such as the town’s 200th anniversary, Music in the Park events, a land‑acknowledgment visit with Chief Henry, and signage for the Henry Street pedestrian bridge.
- Acceptance of the agenda as presented
- Adoption of minutes from the April 24, 2025 meeting
- Motherwell Update report (Lois & Ross McIntosh)
- Ontario Heritage Conference Report 2025 (Chris Kerns)
- Discussion of Henry Street Pedestrian Bridge signage
Environment, Forestry & Trails Committee
The Environment, Forestry & Trails Committee will accept the agenda, adopt the minutes from the May 14, 2025 meeting, and receive informational reports on the Bird Blind project, the TD Tree Days program, and the budget. It will also note the next meeting date of November 12, 2025 before adjourning.
- Adopt minutes of the May 14, 2025 Environment, Forestry & Trails Committee meeting
- Receive Bird Blind update from Director Nic Larsen
- Receive TD Tree Days program update from Vanni Azzano (via Nic Larsen)
- Receive budget report from Clerk James Hutson
- Schedule next committee meeting for November 12, 2025
Economic Development Committee
The committee will receive updates on tourism, the CAO's report, and the budget. Members are discussing funding streams for projects including downtown beautification and arena repairs.
- Review of Rural Ontario Development grant streams: 50% funding up to $150,000 or 35% funding up to $250,000
- Discussion of potential projects: wayfinding signage, downtown beautification, and Mitchell Arena repairs
- 2025 West Perth Building Department Second Quarter Report
- Approval of the 2026 Meeting Schedule
- November 19th Business Mixer
Regular Council
Council will discuss the 2026 General Fees and Charges By-Law and three specific zoning amendments. The meeting includes a proposal for a 3.5% wastewater rate increase and a decision on the 2026 election voting method.
- Proposed 3.5% rate increase for Wastewater effective 2026
- Zoning amendments for 5101 Road 164, 3839 Road 164, and 2815 Road 149
- Proposal to use internet and telephone voting for 2026 Municipal and School Board Election
- Request to appoint Joel Miller of K. Smart Associates Limited as Drainage Engineer for Melady Drain
- Reimbursement of Lions Pavilion fees for the Childcan Pyjama Walk
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board will acknowledge the resignation of director Olga Jurgens and declare the seat vacant. The board will direct staff to publish a notice of vacancy, invite expressions of interest, and forward a candidate recommendation to Council for appointment. The meeting also includes informational reports on the Feature Friday social media campaign, the BIA Coordinator’s updates, and upcoming community events.
- Board vacancy: resignation of director Olga Jurgens effective Sept. 1 2025; staff to publish notice and recommend a replacement
- Feature Friday Social Media Campaign report (info only)
- BIA Coordinator Report covering story walks, associate memberships, website audit, Centennial Park decorations, and equipment rentals
- 2025 Business Mixer poster for Nov. 19 2025
- Poppy Lane project planning for winter closure and report to Council on Oct. 6
Perth County OPP Detachment Police Services Board
The Perth County OPP Detachment Police Services Board will accept the agenda, adopt the minutes from the August 12, 2025 meeting, and approve the August 2025 detachment report. The board will also receive the 2025 insurance renewal report and the Detachment Commander Feedback Form for information. Upcoming meeting dates for October, November, and December are listed.
- Accept agenda as presented
- Adopt minutes of the August 12, 2025 meeting
- Approve Perth County OPP Detachment Report – August 2025
- Receive 2025 Insurance Renewal Report for information
- Receive Detachment Commander Feedback Form Report for information
Regular Council
West Perth Council will consider several by-laws for drainage improvements, parkland dedication, and the declaration of surplus municipal lands. The meeting also includes a delegation on senior housing and a closed session regarding land sales and personnel matters.
- By-law 47-2025 for Twelfth Concession Drain improvements
- By-law 48-2025 designating Highway 8 pedestrian crossover
- By-law 49-2025 declaring St. George Street land surplus
- Delegation on creating new housing for seniors
- Closed session regarding land sale in Mitchell Ward
Executive Committee
The West Perth Executive Committee will adopt the June 23, 2025 meeting minutes and proceed into closed session to discuss the Health & Safety Policy, Cost of Living Adjustment (COLA), Organizational Survey, and Performance Evaluation Form.
- Adoption of June 23, 2025 Executive Committee minutes
- Closed session to discuss Health & Safety Policy
- Closed session to discuss Cost of Living Adjustment (COLA)
- Closed session to discuss Organizational Survey
- Closed session to discuss Performance Evaluation Form
Perth County OPP Detachment Police Services Board
The Perth County OPP Detachment Police Services Board will confirm its agenda, adopt the minutes from the July 8, 2025 meeting, and approve several reports including the July 2025 Detachment Report and the 2024 Annual Activity Report. The board will also adopt a revised Land Acknowledgement Policy and receive a brief financial overview in preparation for the 2026 budget.
- Approve the agenda as presented
- Adopt the minutes of the July 8, 2025 meeting
- Approve the Perth County OPP Detachment Report for July 2025
- Approve the 2024 Annual Activity Report
- Approve the revised Land Acknowledgement Policy
Committee of Adjustment
The West Perth Committee of Adjustment met on August 11, 2025 to consider agenda items and adopt previous minutes. The primary decision was to approve Minor Variance application MV4-2025 submitted by Martin & Linda Feeney for the property at 3908 Perth Road 180, Dublin. The variance grants relief from Section 5.1.3 d) to raise the maximum residential accessory building height from 5 m to 6.5 m, subject to building‑department approval and a permit within two years. No comments were received from the public or agencies.
- Accept agenda as presented
- Adopt minutes of the July 7, 2025 Committee of Adjustment meeting
- Approve Minor Variance MV4-2025 to increase accessory building height to 6.5 m
- No written or public comments received on the application
- Conditions: building department satisfaction and permit within two years
Court of Revision
The Court of Revision will review an engineer's report and decide on the Schedule of Assessment for the Branch 'C' of Twelfth Concession Municipal Drain improvement. The meeting also includes the adoption of minutes from three previous 2025 sessions.
- Proposed approval of Schedule of Assessment for Branch 'C' of Twelfth Concession Municipal Drain based on a May 28, 2025 report by R.J. Burnside & Associates Limited
- Phase I estimated assessments totaling $248,100.00
- Phase II estimated assessments totaling $56,400.00
- Adoption of Court of Revision minutes from March 17, June 16, and July 7, 2025
Regular Council
The West Perth council will adopt three provisional by‑laws covering the Hawkins and Waugh‑Robinson municipal drains and a part‑lot control exemption for 226 St. George Street. It will also add a $1,500 per‑lot parkland dedication fee to the fee by‑law and approve the purchase of a single‑axle dump truck through Canoe Procurement Group. Additional items include consent agenda approvals, a public presentation on food insecurity, and directions for arena redevelopment and future transit funding.
- By‑law 26‑2025: Hawkins Municipal Drain – first and final reading
- By‑law 38‑2025: Waugh‑Robinson Municipal Drain – final reading
- By‑law 44‑2025: Part‑lot control exemption for 226 St. George St – first and final reading
- Approval of a $1,500 per‑lot Parkland Dedication Fee in the Fee and Charges By‑law
- Procurement of a single‑axle dump truck via Canoe Procurement Group
Economic Development Committee
The West Perth Economic Development Committee is meeting on July 23, 2025, to discuss administrative updates, consider a support resolution for the Rural Ontario Development Program for wayfinding and streetscaping projects, and review a Perth County economic update. The committee will also hold a closed session regarding commercial financing model information and receive correspondence concerning Employment Ontario service provider restructuring.
- Rural Ontario Development Program application for Wayfinding and Streetscaping Projects
- Commercial financing model information closed session under Section 239 (2)(i) of the Municipal Act
- Notice of Employment Ontario Service Provider Restructuring correspondence
Environmental Services Committee
The Environmental Services Committee will receive the Q2 2025 drinking water and wastewater reports as information, along with the Environmental Services Report. The drinking water report notes full regulatory compliance, while the wastewater report documents a 1,000 m³ spill on April 3. The meeting also includes routine adoption of minutes and agenda.
- Q2 Drinking Water Report: full compliance, no non-compliance events
- Q2 Wastewater Report: 1,000 m³ spill on April 3, 2025 (3h 15min duration)
- Environmental Services Report - Quarter 2, 2025
- Adoption of April 16, 2025 minutes
- Next meeting scheduled for October 15, 2025
Special Council
The Council for the Municipality of West Perth will hold a special meeting on July 21, 2025, to consider procedural items and a closed session. The closed session will discuss an infrastructure investment and asset strategy financial overview under Section 239 (2)(j) of the Municipal Act. Council will also consider passing Confirmatory By-law 43-2025.
- Closed session regarding Infrastructure Investment and Asset Strategy Financial Overview under Section 239 (2)(j) of the Municipal Act
- Consideration of Confirmatory By-law 43-2025 to confirm meeting proceedings
Perth County OPP Detachment Police Services Board
The Perth County OPP Detachment Police Services Board meets to review the May-June 2025 detachment report, the detachment commander's annual report, and various inspector general memos. The board is also scheduled to consider a $500 funding request for the Perth County OPP Police Academy Summer Camp and approve a draft land acknowledgment policy.
- Consider approval of $500 funding for the Perth County OPP Police Academy Summer Camp
- Review Perth County OPP Detachment Report for May-June 2025
- Review Perth County OPP Detachment Commander Annual Report
- Consider approval of the Land Acknowledgment Policy draft update
Court of Revision
The Court of Revision will meet to review and potentially approve the Schedule of Assessment for the Kennedy Branch of the Downey Municipal Drain. The project, estimated at $375,100, involves enclosing approximately 950 meters of existing channel and installing new tile drainage and concrete structures. The meeting provides an opportunity for landowners to raise questions and file appeals regarding the proposed assessments.
- Approval of the Schedule of Assessment for the Kennedy Branch of the Downey Municipal Drain
- Review of $375,100 total estimated project cost
- Assessment of $323,850 to West Perth private lands
- Assessment of $40,900 to Enbridge Inc. as a special assessment
- Assessment of $9,050 to Huron East private lands
Committee of Adjustment
The West Perth Committee of Adjustment is meeting to review a minor variance application for 98 Huron Road to permit a pool, fence, and pool shed on a property with a legal non-conforming residential use in a Highway Commercial and Holding Zone. The agenda also includes confirmation of the agenda and adoption of minutes from the June 16, 2025 meeting.
- Minor Variance Application MV 3-2025 by Sarah and Devon Ward for 98 Huron Road (Plan 341 Part Park Lot 54, Mitchell) to construct a 600 sq. ft. pool, 160 sq. ft. pool shed, and fence.
Regular Council
West Perth Council will meet to discuss several municipal drainage projects, zoning amendments, and procedural updates. The agenda includes consideration of engineer reports for the Waugh-Robinson and Twelfth Concession drains, as well as a request for improvements to the Cook Municipal Drain. Council will also review financial updates and a proposal for a new swing set at Lions Park.
- Zoning amendment ZN4-2025 for Van Roessel Farms at 6652 Line 19
- Part lot control exemption for 79-81 Kenton Street
- Provisional adoption of drainage reports for Waugh-Robinson and Twelfth Concession drains
- Approval of BMA Municipal Comparative Study participation
- Request to light the Welcome Centre for Childhood Cancer Awareness
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board meets to review updates to its administrative policies, including an amended Social Media Policy and an amended Condolence Policy. The board will also receive the BIA Coordinator's report detailing past events, equipment rentals, downtown seating options, and the potential closure of Poppy Lane.
- Amended Social Media Policy
- Amended Condolence Policy
- BIA Coordinator Report
Executive Committee
The Executive Committee will meet to adopt the agenda and minutes from the March 31, 2025 meeting, then move into a closed session under Section 239 of the Municipal Act to discuss HR updates and the CAO review. The meeting is largely procedural, with the only substantive item being the closed-session discussion.
- Closed session for HR updates and CAO review (Section 239(2)(b))
- Adoption of March 31, 2025 minutes
- Acceptance of the agenda
Regular Council
West Perth Council is meeting to adopt the 2025 Asset Management Plan, approve several by-laws including a consolidated water by-law, and consider land sales and drainage works. They will also hear delegations, including a Senior of the Year award and a presentation on the asset management plan. The agenda includes routine consent items and correspondence, but also several actionable items.
- Adopt 2025 Asset Management Plan (Hemson Consulting) per O. Reg. 588/17
- Approve part lot control exemption for 101-103 Clayton Street (By-law 34-2025)
- Recommend denial of one-year extension for K&D Rose Construction draft plan (230 Ontario Road)
- Approve Consolidated Water By-law 35-2025, repealing older by-laws
- Declare Plan 548 Block 10 Hocking Drive surplus and proceed with public sale
Court of Revision
The Court of Revision is meeting to consider the Engineer's Report for the Hawkins Municipal Drain 2025, which recommends improvements including ditch deepening, culvert replacements, and a ditch relocation. The court will hear appeals and questions from members and landowners before deciding whether to approve the Schedule of Assessment as prepared by K. Smart Associates Limited.
- Approval of Schedule of Assessment for Hawkins Municipal Drain 2025
- Estimated project cost: $190,000
- 47m ditch bottom cleanout and 713m ditch deepening
- Replace 1200mm and 1000mm CSP culverts at Line 12 and lane access
- Construct 220m new re-aligned ditch, fill existing meandering ditch
Committee of Adjustment
The West Perth Committee of Adjustment is meeting to consider Minor Variance Application MV2-2025 for 216 Ontario Road, submitted by Craig & Leanna Kelly. The applicants request relief to increase the maximum residential accessory building height from 5 m to 5.9 m to reconstruct a storage building. The agenda also includes confirmation of the agenda, adoption of minutes from February 18, 2025, and an adjournment.
- Minor Variance Application MV2-2025 by Craig & Leanna Kelly to increase accessory building height from 5 m to 5.9 m at 216 Ontario Road
Regular Council
West Perth Council's June 2, 2025 meeting includes decisions on permanently closing the Logan Landfill, adopting an engineer's report for the Kennedy Branch of the Downey Drain, and proceeding with improvements to the McNaught Drain. Council will also consider several by-laws, including a road closure and a zoning amendment, and receive various reports and updates.
- Approve permanent closure of Logan Landfill
- Adopt Engineer's Report for Kennedy Branch of Downey Drain and appoint Court of Revision
- Proceed with Section 78 request for McNaught Drain improvements
- Approve $1,000 funding for Brodhagen Chamber of Commerce Canada Day fireworks
- Pass by-laws: Murray-McIntosh Municipal Drain 2025, Ann Street road closure, Z309-2025 zoning amendment
Regular Council
Council will receive a delegation regarding the 2025 Asset Management Plan and consider the allocation of a $543,636.26 surplus from 2024. The agenda also includes approving capital projects for park infrastructure and finalizing the 2025 tax rate by-law. Additionally, Council will review several land consent applications and various committee minutes.
- Allocation of $543,636.26 2024 surplus to Keterson Pavilion and tax stabilization
- Approval of By-law 20-2025 for 2025 budget and tax rates
- Transfer of $239,099.90 in development charges to various reserve funds
- Capital expenditure for Cromarty Ball Park bleacher replacement
- Capital project for Fullarton ball park light standard replacement
Environment, Forestry & Trails Committee
The West Perth Environment, Forestry & Trails Committee will meet on May 14, 2025, in the Edighoffer Board Room. The committee is scheduled to receive updates on a bird blind project and a joint meeting regarding the First Impression Community Exchange.
- Bird Blind Update from Director of Community Services Nic Larsen
- Joint FICE Meeting Update Report regarding community signage, downtown revitalization, and walking trails
Perth County OPP Detachment Police Services Board
The Perth County OPP Detachment Police Services Board meets on May 13, 2025, at the North Perth Monkton Fire Station. The agenda includes accepting the April 2025 OPP detachment report and discussing winter road closures under other business. The document also contains minutes and reports from the previous April 8, 2025 meeting.
- Perth County OPP Detachment Report - April 2025
- Ontario Association of Police Services Board (OAPSB) Zone 5 Business Meeting and Conference correspondence
- Winter Road Closure Discussion
Regular Council
West Perth Council is meeting to decide on a zoning by-law amendment for land in Fullarton, a part-lot control exemption for 171-173 Wimpole Street in Mitchell, and to pass by-laws for the Hawkins Drain, parkland dedication, and other matters. Council will also hear a presentation on intimate partner violence, consider reports on road safety and agricultural land tenders, and discuss correspondence about a music festival street closure.
- Zoning amendment ZN17-2024 for Part Lot 29, Concession 18, Fullarton
- Part-lot control exemption for 171-173 Wimpole Street, Mitchell
- Award agricultural land rental to Mark Upshall for $4,850 plus HST
- Adopt By-law 28-2025 for parkland dedication or payment in lieu
- Approve street closures and fee waivers for Tailgate Music Festival on Sept. 20
West Perth Municipal Cemetery Committee
The West Perth Municipal Cemetery Committee will meet to review the agenda, adopt previous meeting minutes from October 22, 2024, and receive a report on monument maintenance at Staffa Cemetery. The meeting also includes a discussion regarding Cemetery Decoration Day.
- Staffa Cemetery monument restoration work by Anderson’s Cemetery Contracting Ltd. for $8,750.00 plus H.S.T.
- Inclusion of monument repair at Roy’s Cemetery in the 2025 project scope
- Receipt of the Cemetery Monument Maintenance - Staffa Cemetery Report for information
- Adoption of the October 22, 2024 meeting minutes
Heritage & Culture Committee
The Heritage & Culture Committee will consider recommending approval of a painting plan for the Henry Street bridge pedestrian tunnel, receive an update on a joint community meeting, and hear presentations on heritage topics. The agenda also includes routine items like adopting minutes and the agenda itself.
- Recommend approval of Henry Street bridge pedestrian tunnel painting plan
- Receive Joint FICE Meeting Update report
- Presentation by Kelly Chmilar & Cindy Soares on Descendants of John Hicks
- Discussion of Ontario Heritage Act amendments (Bill 5)
- Update on Music in the Park from Recreation Department
Mitchell Business Improvement Area Board
The Downtown Mitchell Business Improvement Area Board is meeting to receive reports on a joint FICE meeting, financial updates, and various BIA initiatives. The board will also discuss downtown streetscape improvements, the BIA levy, strategic plan, and policies. Key topics include community signage, downtown revitalization, and business retention efforts.
- Joint FICE Meeting Update report with themes on community signage, downtown revitalization, and Highway 23 billboard
- Discussion on Poppy Lane activation and potential request to Council
- Downtown banners and beautification priorities
- Pop-up patio program continuation or expansion
- Business Retention & Expansion program with Municipality
Regular Council
West Perth Council is meeting to decide on several items, including a new Tidy Yards by-law, a consent and zoning application for a property in Logan, and multiple municipal drainage improvement requests. The agenda also includes routine reports, correspondence, and a closed session for HR and legal matters.
- By-law 18-2025 (Tidy Yards) to repeal By-laws 021-2003, 022-2003, and 68-2005
- Consent application B03-2025 and zoning ZN2-2025 for Part Lot 18 Concession 1 Logan
- Section 78 drainage improvements for Branch 'A' of Twelfth Concession Drain and Meyer Drain
- Section 4 petition for Campbell Drain consolidated with 2017 petition
- Establishment of West Perth Arena Building Condition Assessment Task Force
Economic Development Committee
The Economic Development Committee will hear a presentation on hotel accommodations and receive updates on economic development, tourism, transportation, the Mitchell 150 celebration, and the Heron Industrial area. The committee will also discuss a joint meeting with community stakeholders that identified priorities like downtown revitalization, signage, and business retention, and will be asked for direction on several related initiatives.
- Hotel accommodations presentation by Casey Scherders & Bonnie Petro
- Discussion of Community Improvement Plan (CIP) facade grant program, currently unfunded
- Potential joint Municipal/BIA billboard on Highway 23
- Canada-Ontario Job Grant: up to $10,000 per employee for training costs
- Summer Company Program: $3,000 grants for student entrepreneurs
Environmental Services Committee
The Environmental Services Committee will meet to review quarterly reports for the Mitchell Drinking Water and Wastewater systems covering January through March 2025. The committee will also receive a report regarding the Consolidated Water By-law. The meeting serves to provide oversight on municipal water and sewage operations, infrastructure maintenance, and regulatory compliance.
- Q1 2025 Quarterly Drinking Water Report
- Q1 2025 Quarterly Wastewater Report
- Consolidated Water By-law Report
- 2024 Management Review Checklist
Perth County OPP Detachment Police Services Board
The Perth County OPP Detachment Board will meet to review police detachment reports for February and March 2025 and receive presentations on substance abuse and community street crime. The board will also consider a funding request for an auxiliary member award and discuss winter road closures.
- Funding request of $140.00 for Perth County Auxiliary Member of the Year plaque
- Substance Abuse presentation from Huron Perth Public Health
- Huron Perth Community Street Crime Unit update
- Discussion on winter road closures with Fire Chief Janny Pape
- Review of Inspector General memoranda regarding police service board policies
Regular Council
West Perth Council is meeting to decide on several items, including approving drainage works and a by-law to prohibit kite fighting, as well as entering into a fire administration services extension with Perth East. They will also receive various reports on wastewater, bridge inspections, and community services, and consider several event requests for municipal significance declarations.
- By-law 1-2025 for Hillebrecht Municipal Drain 2024 drainage works
- By-law 23-2025 to prohibit kite fighting on public and private property
- Fire Administration Services Extension Agreement with Township of Perth East
- Tile Drain Loan Policy (FIN-003) approval
- Drain petitions for properties in Fullarton Ward and by Greg Penner (Applerock Farms Ltd.)
Executive Committee
The West Perth Executive Committee will meet on March 31, 2025, to conduct procedural business, including the adoption of previous meeting minutes. The committee will also enter a closed session to discuss human resources updates and a performance review for the Chief Administrative Officer.
- Closed session regarding CAO review and HR updates
- Adoption of minutes from the February 3, 2025 meeting
Environment, Forestry & Trails Committee
The committee will meet to review departmental reports and correspondence regarding local environmental initiatives. The agenda includes updates on a dog park picnic table, a bird blind at the wetlands, and the upcoming Thames River Cleanup Day.
- Dog Park Picnic Table report
- Bird Blind at Wetlands report
- 26th Anniversary Thames River Cleanup Day (April 12, 2025)
- UTRCA Phosphorus Reduction Program correspondence
Court of Revision
The Court of Revision will meet to consider the Schedule of Assessment for the Murray-McIntosh Municipal Drain 2025. The body will review an engineer's report from Dietrich Engineering Limited, which proposes upgrades to the drainage system including open ditch excavation and the installation of tile drains and catch basins. The meeting also includes the adoption of minutes from the February 18, 2025, session.
- Approval of the Schedule of Assessment for the Murray-McIntosh Municipal Drain 2025
- Review of the Engineer's Report for the Murray-McIntosh Municipal Drain 2025
- Adoption of minutes from the February 18, 2025, Court of Revision meeting
Regular Council
West Perth Council will consider initiating a comprehensive review of the municipal zoning by-law and is set to pass a new Tidy Yards By-law. The meeting also includes the approval of equipment enhancements for the Mitchell District Arena and Community Centre, as well as a request to authorize a refreshment vehicle at 9 Huron Street.
- Approval of Tidy Yards By-law 18-2025
- Direction to begin Comprehensive Zoning By-law Review No. 100-1998
- Approval of equipment enhancements at Mitchell District Arena and Community Centre
- Authorization for Beau's Grill to operate at 9 Huron Street from April 1 to October 31, 2025
- Passage of 2025 Budget and Tax Rate By-law 20-2025
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board is holding its Annual General Meeting to review reports from the BIA Chair, BIA Coordinator, CAO, and Perth County Economic Development Officer. The packet also includes previous minutes from January 29, 2025, which detail discussions on the Poppy Lane Project, downtown flowers, and a $100 donation to Cass' Custom Detailing for picnic tables.
- Approve the Annual General Meeting agenda for March 5, 2025
- Adopt the January 29, 2025 meeting minutes
- $100 donation to Cass' Custom Detailing for picnic tables used for the Poppy Lane Project (from previous meeting minutes)
- Presentations from BIA Chair Bert Vorstenbosch, BIA Coordinator Trish McNaughton, CAO Dan Hobson, and Perth County Economic Development Officer Justin Dias
Regular Council
West Perth Council is holding a regular meeting with several decisions, including a public hearing on a zoning bylaw amendment, approval of a consent application for a farm property, and a vote on a new Tidy Yards bylaw. The council will also consider repealing the taxicab licensing bylaw and appointing a new municipal clerk and deputy clerk.
- Zoning By-law Amendment ZN3-2025 (public meeting)
- Consent Application B01-25 for Van Roessel Farms (6652 Line 19)
- Repeal of Taxicab By-law 38-2018
- Tidy Yards By-law 18-2025
- Appointment of James Hutson as Municipal Clerk
Economic Development Committee
The Economic Development Committee is meeting to discuss the First Impression Community Exchange report from North Middlesex, which evaluates West Perth's strengths and suggests improvements. The committee will also adopt minutes from the January 14, 2025 meeting. The report recommends priorities like improved signage, downtown murals, and more accommodations.
- First Impression Community Exchange report from North Middlesex with recommendations
- Priority recommendations: wayfinding signage (critical), murals/artwork (high), facade upgrades via CIP grants (high), more accommodations (medium), restaurant hours (low)
- Adoption of January 14, 2025 meeting minutes
- Upcoming meeting schedule: April 16, June 18, September 17, November 19, 2025
Regular Council
The Council of the Municipality of West Perth meets to consider planning applications on Wimpole Street and Kenton Street, review an engineer's report for the Murray-McIntosh Municipal Drain, and advance the Exotic Animal By-law. Council will also receive reports regarding drinking water, phosphorus reduction, and various municipal resolutions from across Ontario before moving into a closed session.
- Consent Application files B52-24, B53-24, and B54-24 for Tru-Built Construction Inc. at 135 Wimpole Street
- Consent Application files B57-24, B58-24, and B59-24 for Tru-Built Construction Inc. at 137 Wimpole Street
- Part Lot Control Application 1-2025 for 91-93 Kenton Street (D.G.Eckert Construction)
- Consideration of the Engineer's Report for the Murray-McIntosh Municipal Drain 2025
- Approval of By-law 58-2024, the Exotic Animal By-law
Court of Revision
The West Perth Court of Revision is meeting to consider the Hillebrecht Municipal Drain 2024. The agenda includes reviewing the engineer's report from Spriet Associates Engineers & Architects, hearing appeals and questions, and deciding on the Schedule of Assessment.
- Review Engineer's Report, Plan, and Profile for the Hillebrecht Municipal Drain 2024 prepared by Spriet Associates Engineers & Architects dated November 19, 2024
- Consider appeals and questions raised by members and landowners
- Proposed decision to approve the Schedule of Assessment for the Hillebrecht Municipal Drain 2024
Committee of Adjustment
The West Perth Committee of Adjustment meets to consider a minor variance application for 135 Wimpole Street submitted by Tru-Built Construction Inc. The application requests a reduction in minimum lot area and lot frontage for an interior end townhouse unit. The agenda also includes the adoption of minutes from the November 18, 2024 meeting.
- Minor Variance Application MV1-2025 for 135 Wimpole Street to reduce minimum lot area from 244 m2 to 242 m2 and frontage from 7.42 m to 7.3 m
Perth County OPP Detachment Police Services Board
The Perth County OPP Detachment Police Services Board meets to receive the January 2025 detachment report and consider a staff recommendation to complete Neighbours, Friends, and Families Training on intimate partner violence. The board will also review a draft conflict disclosure form and hold a closed session to discuss police response times.
- Intimate Partner Violence presentation by Detective Constable Randi Clarke, Jasmine Clark, and Hannah Skinner, with a recommendation for board training
- Perth County OPP Detachment January 2025 Report presentation
- Adoption of the draft Conflict Disclosure Form
- Closed session regarding response times and information supplied in confidence by a Crown Agency
Executive Committee
The West Perth Executive Committee is meeting to adopt past minutes and hold a closed session regarding human resources recruitment and policies. The agenda also includes the adoption of minutes from previous meetings held on August 26, November 7, November 25, and December 16, 2024.
- Closed session regarding HR Matters, recruitment, and policies
- Adoption of minutes from August 26, 2024, November 7, 2024, November 25, 2024, and December 16, 2024
Regular Council
West Perth Council will consider the 2025 Operating and Capital Budget, which proposes a total levy requisition of $12,069,073.95, an increase of $926,550.95 (8.32%) and a tax rate increase of 6.8%. The meeting also includes public meetings on the Community Improvement Plan and the Fullarton Dam rehabilitation, plus several reports and routine consent items.
- 2025 Operating and Capital Budget with levy increase of $926,550.95 (8.32%) and tax rate increase of 6.8%
- Public meeting on the Final Community Improvement Plan
- Delegation on UTRCA Environmental Assessment for Fullarton Dam Rehabilitation
- Proposed 4.8% annual water rate increase (Option 3 in Water Works Financial Plan 2026-2030)
- Fire Protection Grant agreement with Ontario Office of the Fire Marshal
Heritage & Culture Committee
The Heritage & Culture Committee will consider recommending the Street Art Policy to Council and receive reports on heritage topics, including Ontario legislative frameworks and the Huron Tract 200th anniversary. The agenda also includes routine items like adopting minutes and accepting reports as information.
- Recommendation to send Street Art Policy to Council
- Report on Ontario Legislative Frameworks and implications for municipal heritage and planning
- Discussion of Huron Tract 200th Anniversary (1827-2027) and Treaty 29 tour
- Presentations from Lois & Ross McIntosh (Motherwell Heritage Committee) and Kelly Chmilar & Cindy Soares (Descendants of John Hicks)
- Update on Summer Concerts and Land Acknowledgment
Mitchell Business Improvement Area Board
The Mitchell Business Improvement Area Board will meet to receive various operational reports, including updates on membership, the upcoming Annual General Meeting, and financial information. The board will also discuss ongoing projects such as downtown flowers, Christmas lights, storage space, and the Poppy Lane project.
- Financial update from Dan Hobson
- Discussion of Poppy Lane project
- Discussion of downtown flowers and Christmas lights
- Planning for the BIA Annual General Meeting
Environmental Services Committee
The West Perth Environmental Services Committee will review fourth-quarter operational reports for 2024 covering the Mitchell Drinking Water System and the West Perth Wastewater Treatment Plant. The committee will also consider the DWQMS Management Review Report and the 2024 Infrastructure Review Checklist, forwarding the checklist to the municipal council.
- October - December 2024 Quarter Drinking Water Report
- October - December 2024 Quarter Wastewater Report
- West Perth DWQMS Management Review Report
- 2024 Infrastructure Review Checklist
Economic Development Committee
The Economic Development Committee is meeting to review reports on community development, tourism, and industrial lands. The agenda includes updates on the First Impression Community Exchange program and a general update on economic development and transportation initiatives in Perth County.
- First Impression Community Exchange report
- Economic Development, Tourism and Transportation update
- Industrial Lands update
Perth County OPP Detachment Police Services Board
The Perth County OPP Detachment Police Services Board will meet to review detachment reports for November and December 2024. The board is also scheduled to vote on adopting a new conflict disclosure form, approving a land acknowledgment policy, and funding a youth officer conference.
- Approve $900 for Marg Geurts to attend the 2025 Committee of Youth Officers (COYO) conference
- Adopt a new Conflict Disclosure Form
- Approve the Land Acknowledgment Policy
- Reschedule the November 11, 2025 meeting to November 10, 2025
Regular Council
West Perth Council will meet to consider zoning amendments for a 6-unit apartment at 190 Napier Street and a property at 5135 Line 34. The agenda includes the approval of a Recreation, Parks and Trails Master Plan, drainage improvement requests, and the adoption of several by-laws regarding taxes and road closures. Council will also hold a closed session to discuss municipal recreation, ERTH Power, and legal matters.
- Zoning amendment for 6-unit apartment at 190 Napier Street
- Approval of Recreation, Parks and Trails Master Plan
- Section 78 drainage improvement requests for Branch 2 of the Cook Drain and the Northwest Drain
- By-law 4-2025 to stop up and close Peter Street
- By-law 2-2025 for 2025 interim tax levies