East Gwillimbury meeting summaries, agendas, and minutes

East Gwillimbury round-up: $4.4M watermain contract, new Official Plan on recent council agendas

East Gwillimbury councils and committees met four times between July 21 and July 29. All items below are drawn from published agendas; minutes have not yet been posted, so final outcomes and vote tallies are not yet confirmed in the public record.

Infrastructure contracts on July 21 agenda

The Committee of the Whole Council agenda for July 21 included awarding the Sharon watermain replacement contract to Gio Contracting Inc. for $4,412,995.00 plus HST. The same agenda listed a $220,000 plus HST extension of Contract T-24-04 to Accardi Engineering Group.

Other items on that agenda: a fireworks by-law exemption and $6,109 budget for the 2026 Diwali Celebration at Mount Albert Lion's Community Centre; rezoning of 291 Mount Albert Road (GHD Group) from Rural/Environmental to residential subzones R2-4(192)(H1), R4(193)(H1) and EP; and adoption of the draft Community Energy Plan and draft Climate Adaptation Plan.

New Official Plan and by-laws on July 23 council agenda

The Municipal Council agenda for July 23 listed several by-laws for enactment, including By-law 2026-072 adopting the new Town of East Gwillimbury Official Plan, By-law 2026-074 revising fees and charges, By-law 2026-075 regulating vacant buildings, and By-law 2026-078 assuming public works and services within Plan of Subdivision 65M-4586. The agenda also included a contract for Montieth Brown Planning Consultants not to exceed $50,000 for a Parks Study.

Zoning amendments and infrastructure funding on July 23 committee agenda

The Committee of the Whole Council agenda for July 23 included Finance Report FIN2026-08, which proposed endorsing the Municipal Finance Officers' Association request that the Province permanently maintain the current Ontario Community Infrastructure Fund level after 2026, and directing staff to forward the endorsement to relevant ministers.

Two zoning by-law amendment applications were also listed: ZBA.26.02 for 19350 Woodbine Avenue, proposing to rezone from Rural (RU) to Environmental Protection (EP) and Employment General (M2-194); and ZBA.25.13 for 20366 Leslie Street, proposing in principle to rezone from Residential Private Services (RPS) to Site-Specific Residential Private Services (RPS-195) pending site-plan approval.

Engineering and Public Works memoranda on drinking water quality improvement and LED streetlight conversion were listed for receipt.

Committee of Adjustment — July 29

The Committee of Adjustment agenda for July 29 included one minor variance application, File A.10.26, from Salvatore DiMartino for 3424 Doane Road. The request seeks permission to increase total ground floor area to 755 sqm, exceeding the 500 sqm limit in Table 13B.

Note on confirmation

Because minutes have not been published for any of these meetings, the items above reflect what was scheduled for consideration, not confirmed decisions. Vote tallies, amendments, and final outcomes will be available once minutes are posted to the town's meeting portal.

Coming up

No meetings are listed on the town calendar for the next 14 days (August 3–17, 2026). Residents should check the town website for any newly posted meetings or schedule changes.

East Gwillimbury councils and committees tackle Official Plan, zoning amendments, and accessibility planning

East Gwillimbury's committees and boards met in late June with a packed agenda covering the Town's Official Plan update, multiple zoning amendments, and a vacant building registry pilot. All meetings listed below had agendas published but minutes had not yet been posted as of July 6, so items reflect what was scheduled for consideration, not confirmed outcomes.

Committee of the Whole: Official Plan and zoning amendments

The Committee of the Whole was scheduled to review adoption of the June 2026 Official Plan and Town-wide Urban Design Manual. The agenda also included a zoning amendment for Green Earth Village to allow mixed-use development and a separate zoning amendment for the Gwillimbury Hill Day Care at 18899 Leslie Street.

A one-year Vacant Building Registry pilot program was on the agenda, along with a $50,000 contract for Montieth Brown Planning Consultants to conduct a Parks Study.

Municipal Council: Public hearings and by-laws

Council was set to hold statutory public meetings for two zoning by-law amendments: one at Manor Hampton Street and Sharon Creek Drive (File: ZBA.26.04) and another at 1-9 Kiteley Crescent, identified as Sharonvit Estates Phase 2 (File: ZBA.26.03).

Three by-laws were listed for consideration:

• By-law 2026-068 to amend the zoning by-law for Valley Brook Phase 2 (Part of Lot 108, Concession 1)
• By-law 2026-067 to delegate authority to execute tax arrears extension agreements
• By-law 2026-069 to appoint the 2026-2030 Joint Compliance Audit Committee

Council was also scheduled to receive the 2022-2026 Term in Review report and correspondence from York Region covering strategic plan updates, economic development, public health, waste management, and water infrastructure.

Committee of Adjustment: Warden Avenue easement

The Committee of Adjustment was set to consider consent application B.07.26, proposing an easement at 18054 Warden Avenue for shared driveway access with the neighboring property at 18006 Warden Avenue. The agenda also included adoption of minutes from the May 27, 2026 meeting.

Accessibility Advisory Committee: Election plan and site plans

The Accessibility Advisory Committee was scheduled to review the Draft 2026 Municipal Election Accessibility Plan ahead of the October 26, 2026 election, including voting locations and assistive technology. The committee was also set to review accessibility provisions for the Haunted Halloween Hike and Santa Claus Parade, and receive an update on the East Gwillimbury Sports Complex Accessibility Upgrades Project.

Two site plan control applications were on the agenda: one from Groundswell Urban Planners Inc. at 21383 Woodbine Ave (File: SBA.26.03) and another from Sorbuild Developments Corp. at 18195/18101 Leslie Street (File: SPA.26.05).

Library Board: 2027 Business Plan and financial review

The East Gwillimbury Public Library Board was scheduled to review the 2027 Business Plan (SR2026-24) and receive the Valuing Ontario Libraries Toolkit (VOLT) 2025 report. Financial items included the Queensville Branch HALP report for May 2026 (SR2026-23) and the financial report for May 2026 with operating budget variance analysis. The board also planned to review a legacy document capturing the 2023-2026 term's achievements. A closed session for personal matters and labour negotiations was listed.

Coming up

No meetings are listed on the Town's published schedules for the next 14 days. Residents should check the Town of East Gwillimbury website for any additions or schedule changes.

Council reviews major Official Plan update, zoning proposals; minutes pending

East Gwillimbury’s Committee of the Whole considered the adoption of a town-wide Official Plan and Urban Design Manual at its June 23 meeting, one of several land-use and policy items discussed across multiple municipal bodies in late June. With minutes from all recent meetings still unpublished as of July 5, the outcome of these agenda items remains unconfirmed.

Official Plan and planning contracts

The June 23 Committee of the Whole agenda featured a proposal to adopt the June 2026 Official Plan alongside a new Urban Design Manual. The same meeting included zoning amendment requests for Green Earth Village to permit mixed-use development and for Gwillimbury Hill Day Care at 18899 Leslie Street. A one-year pilot program for a vacant building registry was also on the table, as was a $50,000 contract for Montieth Brown Planning Consultants to conduct a Parks Study.

Council public hearings and by-laws

Also on June 23, Municipal Council held statutory public meetings for two zoning amendments: one at Manor Hampton Street and Sharon Creek Drive (File ZBA.26.04), and another at 1-9 Kiteley Crescent in the Sharonvit Estates Phase 2 plan (File ZBA.26.03). Three by-laws were presented for consideration. By-law 2026-068 would amend zoning for Valley Brook Phase 2 on part of Lot 108, Concession 1. By-law 2026-067 would delegate authority to execute tax arrears extension agreements, and By-law 2026-069 would appoint members to the 2026-2030 Joint Compliance Audit Committee.

Library Board to chart 2027 course

The East Gwillimbury Public Library Board met June 22 with a focus on the 2027 Business Plan (item SR2026-24) and a legacy document capturing the 2023-2026 board term’s work. Members were also scheduled to receive the Valuing Ontario Libraries Toolkit (VOLT) 2025 report, the Queensville Branch HALP report for May 2026, and a financial report including an operating budget variance analysis. A closed session for personnel and labour matters rounded out the agenda.

Easement considered on Warden Avenue

The Committee of Adjustment convened June 24 to hear consent application B.07.26, which seeks to create an easement at 18054 Warden Avenue for shared driveway access with the property at 18006 Warden Avenue. Routine adoption of May 27, 2026 minutes was also on the agenda.

Accessibility planning for the October election

On June 30, the Accessibility Advisory Committee reviewed the draft 2026 Municipal Election Accessibility Plan for the October 26 vote, including proposed voting locations and assistive technology. Members also evaluated accessibility for the Haunted Halloween Hike and Santa Claus Parade events and received an update on accessibility upgrades at the East Gwillimbury Sports Complex. Two site plan control applications were on the docket: one from Groundswell Urban Planners at 21383 Woodbine Avenue (File SBA.26.03) and another from Sorbuild Developments at 18195 and 18101 Leslie Street (File SPA.26.05).

Coming up

No public meetings are listed for the next two weeks in East Gwillimbury’s meeting calendar.