Markstay-Warren, Ontario

📄 From the agenda

Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).

Agenda Open Video in new Window Video Title × close This is an embedded content area. To exit and return to the dialog, use your screen reader command to move to the parent document or exit the frame. Powered by eSCRIBE Software Ltd. Details × close Title Description Category Number Stage Department Attachments History Meeting Type Meeting Date Stage Status Number Vote Vote Result × close 1 ( 0 )

Thu Aug 20, 2026 · 7:00 PM

Special Council Meeting

No agenda items listed for the special council meeting

The agenda for the Markstay-Warren Special Council Meeting on 2026-08-20 contains no listed items or decisions. It appears to be a procedural placeholder without specific proposals, contracts, or hearings.

councilprocedural

Markstay-Warren Council Chambers

📄 From the agenda

Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).

Agenda Open Video in new Window Video Title × close This is an embedded content area. To exit and return to the dialog, use your screen reader command to move to the parent document or exit the frame. Powered by eSCRIBE Software Ltd. Details × close Title Description Category Number Stage Department Attachments History Meeting Type Meeting Date Stage Status Number Vote Vote Result × close 1 ( 0 )

Tue Sep 8, 2026 · 7:00 PM

Regular Council Meeting

No substantive items listed for September 8, 2026 meeting

The provided agenda contains only procedural software boilerplate and no specific discussion or decision items.

procedural

Markstay-Warren Council Chambers

📄 From the agenda

Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).

Agenda Open Video in new Window Video Title × close This is an embedded content area. To exit and return to the dialog, use your screen reader command to move to the parent document or exit the frame. Powered by eSCRIBE Software Ltd. Details × close Title Description Category Number Stage Department Attachments History Meeting Type Meeting Date Stage Status Number Vote Vote Result × close 1 ( 0 )

Mon Sep 14, 2026 · 6:30 PM

Library Board Meetings

Library Board meeting scheduled for September 14, 2026

The Markstay-Warren Library Board has scheduled a meeting for September 14, 2026. The agenda text provided is procedural boilerplate with no specific items listed.

libraryboard-meeting

Markstay-Warren Council Chambers

Tue Oct 13, 2026 · 6:30 PM

Library Board Meetings

No agenda items provided for the Markstay-Warren Library Board meeting

The provided document contains no substantive agenda items or discussion topics. It consists of empty procedural fields and software interface text.

libraryprocedural

Markstay-Warren Council Chambers

Mon Nov 9, 2026 · 6:30 PM

Library Board Meetings

No agenda items provided for the Markstay-Warren Library Board meeting

The provided document contains no substantive agenda items or discussion topics. It consists of empty procedural fields and software interface text.

library

Markstay-Warren Council Chambers

📄 From the agenda

Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).

Agenda Open Video in new Window Video Title × close This is an embedded content area. To exit and return to the dialog, use your screen reader command to move to the parent document or exit the frame. Powered by eSCRIBE Software Ltd. Details × close Title Description Category Number Stage Department Attachments History Meeting Type Meeting Date Stage Status Number Vote Vote Result × close 1 ( 0 )

Mon Dec 14, 2026 · 6:30 PM

Library Board Meetings

No substantive items listed for Library Board meeting

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or action items are listed.

libraryprocedural

Markstay-Warren Council Chambers

📄 From the agenda

Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).

Agenda Open Video in new Window Video Title × close This is an embedded content area. To exit and return to the dialog, use your screen reader command to move to the parent document or exit the frame. Powered by eSCRIBE Software Ltd. Details × close Title Description Category Number Stage Department Attachments History Meeting Type Meeting Date Stage Status Number Vote Vote Result × close 1 ( 0 )

Mon Jul 20, 2026 · 7:00 PM

Regular Council Meeting

No substantive items listed for July 20 meeting

The provided agenda contains only procedural software boilerplate and no specific business items, motions, or discussion topics.

procedural

Markstay-Warren Council Chambers

Agenda (official) · Video

Mon Jul 20, 2026 · 6:00 PM

Special Council ZBA Meeting

Markstay-Warren council agenda lists no substantive items for July 20, 2026.

The provided agenda text is procedural boilerplate with no listed items, descriptions, or attachments. No rezonings, contracts, ordinances, or public hearings are scheduled for this meeting.

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Markstay-Warren Council Chambers

Mon Jul 6, 2026 · 6:00 PM

Committee of Adjustments

No substantive items listed for Committee of Adjustments meeting

The provided agenda contains only procedural software boilerplate and no specific business items. There are no decisions or discussions listed for this meeting.

procedural

Markstay-Warren Council Chambers

Mon Jul 6, 2026 · 6:30 PM

Special Council Meeting

Council to review playground safety inspections for three sites

This special council meeting focuses on unfinished business regarding playground safety inspections at Warren, Hagar, and Markstay playgrounds. Council will review inspection reports and may discuss litigation or potential litigation in closed session.

Playground Safety Review – Warren, Hagar and Markstay Playgrounds (unfinished business)
Public Review of the Markstay Playground Inspection report
Public Review of the Hagar Playground Inspection report
Public Review of the Warren Playground Inspection report
Closed session under Section 239 of the Municipal Act (litigation or potential litigation)

playgroundsafetycouncilmunicipallitigationinspection

Markstay-Warren Council Chambers

📹 From the video · 59m

Auto-transcribed from the official meeting video (speech-to-text — may contain errors).

Thank you. Can I get a mover? Thank you. I just want to mention as well that we have Mr. Justin, lawyer on the line with us. So welcome as well. And Ronnie from Public Works. Go ahead. Did you want to say something, Matt? Go ahead. Thank you, Mr. Mayor. Before we let, if it's okay with yourself and Council, before we let Melissa, I just want to do a bit of background that following a resolution from Council on June 15th, the staff retained the qualified, certified playground safety inspector, as you said, Mr. Mayor, to evaluate the three playgrounds, Mark Stay Warren and Hagar. So this was a proactive measure by Council to look at the facilities, the conditions of the municipal playground equipment against any requirements for CSA Z614-20, the playground safety space and equipment standards. So the inspections were done, looked at maintenance, repairs, safety deficiencies on all of the three playground s. As we know, the Mark Stay playground was installed 11 years ago, and you know, it was in good condition. But there's some routine maintenance that we'll talk about tonight. But obviously, the Warren and Hagar playgrounds were notified as they were originally installed , and they needed Council's attention. So I just wanted to give the background where it led from June 15th. And tonight, as you said, Mr. Mayor, we're looking at evaluating Mark Stay Warren and Hagar. And we could ask Melissa to do the presentation on these three, and then Council will ask questions. Yeah. Than [Excerpt truncated on this listing page; use the official record for the full text.]

📄 From the minutes

Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).

1 MINUTES THE CORPORATION OF THE MUNICIPALITY OF MARKSTAY-WARREN SPECIAL COUNCIL MEETING FOR THE TERM OF 2022-2026 Monday, July 6, 2026, 6:30 P.M. Markstay-Warren Council Chambers 21 Main Street South Markstay, Ontario Mayor and Council: Steven Olsen, Rachelle Poirier, Ross Evans, Pierre Frappier, Dave Boland Staff: Marc Serré, Tina Trottier, Ronny Theiss Visitors: Melissa Sheridan, Justin Linden _____________________________________________________________________ 1. Opening remarks and call meeting to order Mayor Olsen called the meeting to order at 6:34 pm. 2. Roll Call All members of Council were present. Guest Justin Linden attended the meeting via Zoom. 3. Approval of the Agenda 2026-SCM-061 Moved by: Dave Boland Seconded by: Pierre Frappier BE IT RESOLVED THAT Council accepts the agenda as presented. CARRIED 4. Disclosure of Pecuniary Interest and General Nature Thereof None. 5. Unfinished Business 5.a Playground Safety Review – Warren, Hagar and Markstay Playgrounds 2026-SCM-062 Moved by: Rachelle Poirier Seconded by: Dave Boland 2 BE IT RESOLVED THAT Council receives, accepts, and actions the playground inspection reports for the Warren, Hagar and Markstay playgrounds prepared by Melissa Sheridan, Certified Playground Safety Inspector. CARRIED 5.a.1 Public Review of the Markstay Playground Inspection Ms. Sheridan explained that she was retained by the CAO to conduct an inspection of the Hagar, Markstay, and Warr [Excerpt truncated on this listing page; use the official record for the full text.]

Mon Jun 15, 2026 · 6:00 PM

Regular Council Meeting

Council to vote on Enbridge gas franchise and winter road maintenance agreement

The Markstay-Warren Council will consider a franchise agreement with Enbridge Gas Inc., a limited services agreement for winter road maintenance on McNabb Road, and approve the minutes from the previous meeting. The agenda also includes reports on the library, budget variances, and the 2026 water and sewer draft budget.

Enbridge Gas Inc. Franchise Agreement
Winter Road Maintenance Agreement for McNabb Road
Library Board Report and Minutes for May 2026
2026 Water and Sewer Draft Budget
2026 Budget Variance Report

councilbudgetroadsutilitieslibraryenbridge

Markstay-Warren Council Chambers

📹 From the video · 2h 39m

Auto-transcribed from the official meeting video (speech-to-text — may contain errors).

Thank you. Can I get a mover to approve the agenda as presented? Councillor Evans and Councillor Bolin. All in favour? Carried. Thank you. Is there any disclosure in your interest? Thank you. All in favour. Thank you, Mr. Thank you, Mr. Palmer, I'll just ask you to press the button. I live on 1717 Radar Lake Road, and my concern tonight is to do with the big sport coming in pickleball. We have... It's become a big sport with all kinds of people all over the place right now. Last year, I got the approval from, let's say, the office here to paint the courts inside of the ice rink. Well, I spent like $600 of my own money last year to do them, and it's... Well, they should be done again and should be done with more paint. Plus, we have one big crack inside the concrete, which is getting to be a little bit of a problem. Nobody wants to play on that area whatsoever. Plus, there's chunks of concrete that is out of that area, too. I'm just wondering whether or not there is possibly any kind of funds or whatnot so that the courts can be rep ainted from what they were like last year, and maybe some kind of a membrane or filler to be put inside that crack so there wouldn't be a problem with any injury type of thing. And what a... Like, they have... We are not the only ones. They play ball hockey there, too. And the cracks are getting to be a good half-inch wide. And in case one of the kids would happen to get a stick caught in them, it's a possibility that something could happen. And I' [Excerpt truncated on this listing page; use the official record for the full text.]

📄 From the minutes

Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).

1 MINUTES THE CORPORATION OF THE MUNICIPALITY OF MARKSTAY-WARREN REGULAR COUNCIL MEETING Monday, June 15, 2026, 7:00 P.M. Markstay-Warren Council Chambers 21 Main Street South Markstay, Ontario Mayor & Council: Steven Olsen, Rachelle Poirier, Ross Evans, Pierre Frappier, Dave Boland Staff: Andrea Tarini, Marc Serré, Jacinthe Rochon, Tina Trottier, Pam Kelly _____________________________________________________________________ 1. Opening remarks and call meeting to order Mayor Olsen welcomed everyone in attendance and called the meeting to order at 7:02 pm. 2. Land acknowledgment Mayor Olsen performed the Land Acknowledgment. 3. Roll Call Quorum was confirmed. 4. Approval of the Agenda 2026-RCM-224 Moved by: Ross Evans Seconded by: Dave Boland BE IT RESOLVED THAT the agenda be adopted as presented. CARRIED 5. Disclosure of Pecuniary Interest and General Nature Thereof None declared. 6. Consent Agenda 6.a Adoption of Minutes 2 2026-RCM-225 Moved by: Dave Boland Seconded by: Pierre Frappier BE IT RESOLVED THAT Council approves the Consent Agenda as presented. CARRIED 6.a.1 RCM - June 1, 2026 7. Petitions and Delegations None tabled. 8. Public Inquiries Mr. Rick Palmer expressed concerns regarding the pickleball court. He asked whether funding is available to repair the cracks and repaint the lines. Mr. Cliff Gainsford expressed concerns regarding the proposed lease agreement with Scott Simon. He asked that the agreemen [Excerpt truncated on this listing page; use the official record for the full text.]

Mon Jun 8, 2026 · 6:30 PM

Library Board Meetings

No substantive items listed for Library Board meeting

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, discussions, or items of business listed for this meeting.

libraryprocedural

Markstay-Warren Council Chambers

Thu Jun 4, 2026 · 5:30 PM

Recreation and Community Advisory Committee

Recreation and Community Advisory Committee meeting scheduled

The Recreation and Community Advisory Committee has scheduled a meeting for June 4, 2026, but the agenda text provided is procedural boilerplate with no specific decisions or topics listed.

recreationcommunitymunicipalontario

Warren Golden Age Club

Mon Jun 1, 2026 · 6:00 PM

Regular Council Meeting

Council to address 2026 tax rates and audit reports

The Markstay-Warren Council will discuss the 2026 budget, including the adoption of tax rates and ratios. The meeting also includes reviews of KPMG audits from 2023 to 2025 and a forensic audit for 2022-2023.

By-Law 2026-41: Adoption of final tax rates for 2026
By-Law 2026-42: Establishment of tax ratios for 2026
KPMG Audit reports for 2023, 2024, and 2025
Forensic Audit for 2022-2023
By-Law 2026-43: Amendment to Procedural By-Law 2026-20

budgettaxesauditgovernance

✓ Decided: Council approves 2026 budget and tax rates

Council approved the 2026 operational and capital budget and passed bylaws setting tax rates and ratios for the year. It also approved audited financial statements for 2023, 2024, and 2025. The CAO committed to presenting overdue water and sewer budgets by June 15 or July 20.

Approved 2026 Operational and Capital Budget (carried)
Passed By-Law 2026-41 (tax rates) – final reading (carried)
Passed By-Law 2026-42 (tax ratios) – final reading (carried)
Approved 2023 audited financial statements by KPMG (carried)
Approved 2024 audited financial statements by KPMG (carried)
Approved 2025 audited financial statements by KPMG (carried)
Passed Procedural By-Law 2026-43 amendment (final reading) (carried)

Markstay-Warren Council Chambers

Mon May 25, 2026 · 6:00 PM

Special Council Meeting

Special council meeting agenda lacks substantive items

The agenda for this special council meeting contains only procedural boilerplate and no listed items for decision or discussion. No rezonings, contracts, ordinances, or public hearings are included.

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Markstay-Warren Council Chambers

Thu May 21, 2026 · 6:00 PM

General Public Meeting

Markstay-Warren council meeting scheduled for May 21, 2026

The agenda for the Markstay-Warren General Public Meeting on May 21, 2026, is currently empty or procedural. No specific decisions, ordinances, or public hearings are listed in the provided text.

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Markstay-Warren Community Centre

Tue May 19, 2026 · 6:30 PM

Regular Council Meeting

Council to consider approving 2025 Asset Management Plan

This regular meeting includes a closed session for personal matters and legal advice. Council will vote on the 2025 Asset Management Plan, a by-law to amend the administrative monetary penalty system (By-Law 2026-38), and a by-law authorizing a child care services agreement with Our Children Our Future-Family Resources (By-Law 2026-37). Several motions are also tabled, including one for a request for information on renting space on the Markstay water tower and another on development of school lands in Warren. Reports from the SEBBS committee, library, and treasurer are included for information.

Approval of the 2025 Asset Management Plan
By-Law 2026-38 to amend the Administrative Money Penalty System
By-Law 2026-37 to authorize a Child Care Services and Facility Development Agreement with Our Children Our Future-Family Resources
Motion: RFI for rental of space on the Markstay water tower
Motion: Development on the school lands in Warren

asset-managementby-lawschild-carewater-towerland-developmentwaste-collectioncouncil-meeting

✓ Decided: Council approves bursaries, water tower RFI, and liquid calcium tender

Council approved two grade 8 bursaries, awarded a liquid calcium tender to Pollard Distribution Inc., and directed staff to prepare a Request for Information for the Markstay Water Tower. The meeting also included the first and third readings of a by-law to implement an administrative monetary penalty system.

Approved two grade 8 bursaries of $50 each
Awarded Liquid Calcium Tender to Pollard Distribution Inc. ($138,000 + HST)
Directed staff to prepare RFI for Markstay Water Tower rental
Passed 1st and 3rd readings of By-Law 2026-38 (administrative monetary penalties)
Adopted 2025 Asset Management Plan
Directed review of municipal spaces and user fee equity
Directed update of Parking By-Law 2025-53
Directed review of E360 Solutions service performance

Markstay-Warren Council Chambers

Tue May 19, 2026 · 6:00 PM

Special Council ZBA Meeting

Zoning Board of Adjustment meets to review applications

The Special Council ZBA Meeting is a procedural gathering with no agenda items listed in the provided record.

zoningcouncilmeeting

Markstay-Warren Council Chambers

Thu May 14, 2026 · 7:00 PM

Special Council Meeting

Council to review draft financial statements for 2023-2025

The Corporation of the Municipality of Markstay-Warren will hold a Special Council Meeting to review draft financial statements for the years 2023, 2024, and 2025. The meeting will also include a presentation by Oscar Poloni of KPMG and a session for public questions.

Public questions submission for the June 1, 2026 Regular Council Meeting
Recording of the Special Council Meeting to be posted online within 48 hours
Presentation by Oscar Poloni, KPMG, regarding the 2023 Audit
Review of 2023 Audit Financial Statement - Draft
Review of 2024 Audit Financial Statement - Draft

financeauditmeetingkpmg

Markstay-Warren Community Centre

Agenda (official) · Video

Mon May 11, 2026 · 6:30 PM

Library Board Meetings

Markstay-Warren Library Board meeting scheduled for May 11, 2026

The agenda is procedural boilerplate with no specific items listed for the meeting.

libraryagendamarkstay-warren

Markstay-Warren Council Chambers

Mon May 11, 2026 · 6:00 PM

Special Council Meeting

Markstay-Warren Council reviews 2026 budgets for the public library and public works.

The Markstay-Warren Council will meet on May 11, 2026, to review the 2026 budgets for the Markstay-Warren Public Library and the Public Works department. The agenda contains only procedural steps and two budget review items, with no specific dollar amounts, amendments, or public hearings listed. This meeting will focus on standard financial planning rather than new policy or service changes.

Markstay-Warren Public Library 2026 budget review
Public Works 2026 budget review
Standard procedural items (roll call, agenda approval, conflict of interest disclosure)
No public hearings or specific financial figures listed

budgetlibrarypublic-worksmunicipal-meetinggovernancespecial-meetingfinancial-planning

Markstay-Warren Council Chambers

Tue May 5, 2026 · 5:00 PM

Special Council Meeting

Special Council Meeting agenda contains only procedural boilerplate

The agenda for this Markstay-Warren Special Council Meeting on 2026-05-05 consists solely of technical placeholders and embedded content areas from eSCRIBE software. No official items, decisions, or discussions are listed.

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Markstay-Warren Council Chambers

Tue May 5, 2026 · 7:00 PM

Emergency Management and Community Control Advisory Committee

Meeting agenda contains no substantive items

The Emergency Management and Community Control Advisory Committee meeting agenda for May 5, 2026, consists only of procedural boilerplate and embedded software placeholders. No decisions, discussions, or reportable items were listed. The meeting appears to be scheduled but lacks documented content.

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Training Room - Fire Department

Mon May 4, 2026 · 6:00 PM

Regular Council Meeting

Council to authorize software agreement and open tax class rates

The Markstay-Warren Council will consider authorizing an agreement with CentralSquare Software Canada Inc. and motions to open tax class rates and acquire Crown land. The meeting also includes reports on the 2026 budget, animal control bylaws, and planning board activities.

Authorization of software agreement with CentralSquare Software Canada Inc.
Motion to open tax class rates
Motion to acquire Crown land
Update to Schedule E of the Responsible Animal Ownership Bylaw
Discussion on 2026 Municipal Election Candidate Training

councilsoftwaretaxeslandbylawbudgetelectionplanning

✓ Decided: Council pursues Crown land, amends animal bylaw

Council directed staff to engage the province to acquire Crown land for municipal development, passed an amendment to the animal ownership bylaw (2026-34), and opened tax class rates as part of the budget process. Several routine reports were accepted, and a special council meeting was scheduled for May 25 to discuss the overall budget. No vote tallies were recorded; all motions carried.

Approved consent agenda including April 2026 minutes (carried)
Received Sudbury East Building and Bylaw Services Q1 report (carried)
Passed by-law 2026-34 amending the Responsible Animal Ownership Bylaw (all readings, carried)
Accepted CAO report (carried)
Supported implementation of event liability insurance vendor (carried)
Accepted Public Works report (carried)
Directed special council meeting May 25, 2026 for budget discussion (carried)
Passed by-law 2026-31 authorizing software agreement with CentralSquare Canada Inc. (carried)

Markstay-Warren Council Chambers

Mon Apr 27, 2026 · 6:00 PM

Special Council Meeting

Council to review 2026 budget items

The Markstay-Warren Special Council meeting is scheduled to review capital projects, reserves, and general government budgets for 2026. The session is set to take place at the Council Chambers on Main Street South.

Approval of the Agenda
Capital Project - 2026 Budget Review
Reserves - 2026 Budget Review
General Government - 2026 Budget Review

budgetcouncilmeetingcapital-projectsreservesgeneral-government

Markstay-Warren Council Chambers

Mon Apr 20, 2026 · 6:00 PM

Special Council ZBA Meeting

No substantive items listed for Special Council ZBA Meeting

The provided agenda contains only procedural software boilerplate and no specific items for decision or discussion.

procedural

Markstay-Warren Council Chambers

Mon Apr 20, 2026 · 6:30 PM

Regular Council Meeting

Council to consider contribution agreement for Northern Ontario Development program

The council will vote on by-laws including one to enter into a contribution agreement with the Northern Ontario Development Program for community economic development. Reports from MPAC and the treasurer are scheduled, along with several motions tabled by councillors on topics such as a public land bank, livestreaming advisory committee meetings, and taxes in arrears. A closed session is planned for a personal matter about a municipal employee.

By-Law 2026-32: Contribution agreement with Northern Ontario Development Program Community Economic Development Stream
By-Law 2026-30: Appointment of Building Officials (Sudbury East Building & By-law Services)
By-Law 2026-20: Amended Procedural By-Law Governing Council
Closed session per Municipal Act Section 239(b) regarding personal matter about a municipal employee
Motions tabled: Public Land Bank, Livestreaming Advisory Committee Meetings, Amend Severance and Rezoning Processes, Canada Post, Taxes in Arrears, Suspension of Finance Advisory Committee Meetings

council-meetingby-lawseconomic-developmentmunicipal-employeepublic-land-banktaxationzoning

✓ Decided: Council approves bylaws and directs staff on compensation review

Council approved three bylaws, including one to appoint building officials and another to authorize a federal funding agreement. They also directed staff to conduct a compensation review for non-union positions and suspend the Finance Committee until the 2026 budget is passed.

Approved By-Law 2026-30 appointing building officials
Approved By-Law 2026-20 amending procedural by-law
Approved By-Law 2026-32 authorizing contribution agreement with FEDNOR
Approved By-Law 2026-28 confirming meeting proceedings
Deferred purchase of Asset Management Plan software
Defeated motion to support Paramedic Services Base in Hagar
Authorized Mayor and CAO to enter agreement with OCOF Daycare
Directed staff to conduct internal compensation review for non-union positions

Markstay-Warren Council Chambers

Mon Apr 13, 2026 · 6:00 PM

Special Council Meeting

No substantive agenda items provided for the April 13, 2026 meeting

The provided document contains only procedural software information and no specific meeting details. There are no listed topics, discussions, or decisions scheduled for this special council meeting.

procedural

Markstay-Warren Council Chambers

Tue Apr 7, 2026 · 6:30 PM

Regular Council Meeting

Council to consider voting system and procedural bylaw changes

The council will discuss and vote on a new voting system for the 2026 municipal election and an amended procedural bylaw. The meeting also includes reports from committees and the adoption of minutes from previous sessions.

By-Law 2026-24: agreement with Intelivote Systems Inc for the 2026 municipal election
By-Law 2026-25: Janitorial agreement with JM Cleaning Services
By-Law 2026-20: Procedural Bylaw Governing Council
By-Law 2026-17: to confirm proceedings
2025 Annual Integrity Commissioner Report

councilby-lawelectionvotingminutesreport

✓ Decided: Council approved a $6,780 Intelivote contract for internet voting in the 2026 election.

Council approved the award of the Internet and Telephone voting tender to Intelivote Systems Inc. at a cost of $6,780 and directed staff to enter into the agreement for the 2026 municipal election. The council repealed Resolution 2025‑RCM‑103, ordered termination of the Efficiency Capital contract, and asked the CAO to report alternative funding options for the Warren Arena. Council directed the CAO/Clerk to prepare an amendment to Procedure By‑law 2025‑34 for electronic staff participation and deferred the third reading of By‑law 2026‑20. It also approved By‑law 2026‑21 (RSM Building Consultants), By‑law 2026‑25 (JM Cleaning Services), and By‑law 2026‑17 confirming the April 7, 2026 proceedings.

Approved award of Internet & Telephone voting tender to Intelivote Systems Inc. for $6,780
Directed staff to enter agreement with Intelivote Systems Inc. for 2026 municipal election voting
Repealed Resolution 2025‑RCM‑103 and ordered termination of Efficiency Capital contract; asked CAO to explore alternative funding for Warren Arena
Directed CAO/Clerk to draft amendment to Procedure By‑law 2025‑34 for electronic staff participation
Deferred third reading of By‑law 2026‑20 (Procedural By‑law Governing Council)
Approved By‑law 2026‑21 to enter agreement with RSM Building Consultants
Approved By‑law 2026‑25 for janitorial services agreement with JM Cleaning Services
Approved By‑law 2026‑17 confirming the April 7, 2026 council proceedings

Markstay-Warren Council Chambers

📄 From the agenda

Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).

Agenda Agenda Minutes Open Video in new Window Video THE CORPORATION OF THE MUNICIPALITY OF MARKSTAY-WARREN REGULAR COUNCIL MEETING AGENDA Tuesday, April 07, 2026 at 6 :30 P . m . - 10 :00 P . m . Markstay-Warren Council Chambers 21 Main Street South Markstay, Ontario 1. Opening remarks and call meeting to order 2. Land acknowledgment 3. Roll Call 4. Approval of the Agenda 5. Disclosure of Pecuniary Interest and General Nature Thereof 6. Closed Session As per Section 239 of the Municipal Act A meeting or part of a meeting may be closed to the public if the subject matter being considered is: Exception (b) Personal matter about a municipal employee. Exception (b) Personal matter about an identifiable company. Exception (f) Advice that is subject to solicitor-client privilege. Exception (e) Litigation or potential litigation affecting Municipality. 7. Reporting from Closed Session - Starting at 7:00 pm 8. Petitions and Delegations 9. Public Inquiries 10. Reports from Committees, Municipal Officers, Department Head 10.a SEBBS Report 10.a.1 SEBBS Q1 report for 2026 10.b Public Library Repo [Excerpt truncated on this listing page; use the official record for the full text.]

📄 From the minutes

Extracted text of the official minutes document (automated extraction — may contain OCR/formatting errors).

1 MINUTES THE CORPORATION OF THE MUNICIPALITY OF MARKSTAY-WARREN REGULAR COUNCIL MEETING Tuesday, April 7, 2026, 6:30 P.M. Markstay-Warren Council Chambers 21 Main Street South Markstay, Ontario Mayor & Council: Steven Olsen, Rachelle Poirier, Ross Evans, Pierre Frappier, Dave Boland Staff: Ronny Theiss, Denise Hamilton, Andrea Tarini, Vince Whynott, Marc Serré, Jacinthe Rochon _____________________________________________________________________ 1. Opening remarks and call meeting to order Mayor Olsen called the meeting to order and welcomed everyone in attendance. 2026-RCM-094 Moved by: Dave Boland Seconded by: Ross Evans THAT Council opens the Regular Council Meeting at 6:30 pm. CARRIED 2. Land acknowledgment Land acknowledgment was delivered. 3. Roll Call Quorum confirmed. Councillor Frappier joined via MS Teams. 4. Approval of the Agenda 2026-RCM-095 Moved by: Rachelle Poirier Seconded by: Dave Boland THAT Council accepts the agenda as presented. 2 CARRIED 5. Disclosure of Pecuniary Interest and General Nature Thereof No concerns tabled 6. Closed Session 2026-RCM-096 Moved by: Dave Boland Seconded by: Rachelle Poirier THAT Council move to Closed Session at 6:31 pm. CARRIED 2026-RCM-097 Moved by: Dave Boland Seconded by: Rachelle Poirier THAT Council open the Closed Session at 6:33 pm. CARRIED 2026-RCM-098 Moved by: Dave Boland Seconded by: Ross Evans THAT Council approve the Closed Session agenda as pre [Excerpt truncated on this listing page; use the official record for the full text.]

Tue Apr 7, 2026 · 6:00 PM

Special Council ZBA Meeting

No agenda items listed for this meeting

The agenda contains no listed items; it appears to be a placeholder with no decisions or discussions scheduled.

meetingagendaplaceholder

Markstay-Warren Council Chambers

📄 From the agenda

Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).

Agenda Open Video in new Window Video Title × close This is an embedded content area. To exit and return to the dialog, use your screen reader command to move to the parent document or exit the frame. Powered by eSCRIBE Software Ltd. Details × close Title Description Category Number Stage Department Attachments History Meeting Type Meeting Date Stage Status Number Vote Vote Result × close 1 ( 0 )

Mon Mar 30, 2026 · 6:00 PM

Special Council Meeting

No substantive items listed for Special Council Meeting

The provided agenda contains only procedural software placeholders and boilerplate text. There are no specific decisions, discussions, or items of business listed for this meeting.

procedural

Markstay-Warren Council Chambers

📄 From the agenda

Extracted text of the official agenda document (automated extraction — may contain OCR/formatting errors).

Agenda Open Video in new Window Video Title × close This is an embedded content area. To exit and return to the dialog, use your screen reader command to move to the parent document or exit the frame. Powered by eSCRIBE Software Ltd. Details × close Title Description Category Number Stage Department Attachments History Meeting Type Meeting Date Stage Status Number Vote Vote Result × close 1 ( 0 )

Mon Mar 23, 2026 · 6:00 PM

Special Council Meeting

Special Council Meeting scheduled for March 23, 2026

The Markstay-Warren council is scheduled to hold a Special Council Meeting on March 23, 2026. The agenda is currently procedural and contains no listed items for discussion.

Special Council Meeting scheduled
Meeting date set for March 23, 2026

councilmeetingagenda

Markstay-Warren Council Chambers

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Tue Mar 17, 2026 · 6:00 PM

Special Council Meeting

No substantive items listed for Special Council Meeting

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or agenda items are listed.

procedural

Markstay-Warren Council Chambers

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Thu Mar 12, 2026 · 7:00 PM

Special Council Meeting

Special Council meeting with no agenda items listed

The Markstay-Warren Special Council meeting scheduled for March 12, 2026 has an agenda that contains no listed items. The document provides only the meeting type and date, with no decisions, proposals, or discussions recorded.

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Markstay-Warren Council Chambers

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Tue Mar 10, 2026 · 5:30 PM

Finance Advisory Committee

Markstay-Warren Finance Advisory Committee meets on March 10, 2026

The agenda for the Markstay-Warren Finance Advisory Committee meeting on March 10, 2026, is currently unavailable. The document provided is a procedural template with no specific agenda items, decisions, or discussion topics listed.

financecommitteeagenda

Markstay-Warren Council Chambers

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Mon Mar 2, 2026 · 6:30 PM

Special Council Meeting

No substantive agenda items listed for this meeting

The Special Council meeting on March 2, 2026 does not list any specific agenda items. The agenda appears to contain only procedural placeholders and no decisions or discussions are detailed.

proceduralcouncilagenda

Markstay-Warren Council Chambers

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Mon Mar 2, 2026 · 7:00 PM

Regular Council Meeting

Council to consider multi-plex renovations and procurement policy

The Markstay-Warren Council will discuss municipal infrastructure, including a helipad maintenance agreement and multi-plex renovations. The meeting also includes reviews of procurement policies and the 2026 election voting systems.

By-Law 2026-09: Grant funding for renovations to the Markstay-Warren Multi-Plex
By-Law 2026-08: Helipad Maintenance Agreement
By-Law 2026-15: Procurement Policy 2026
Discussion on plow truck tender versus repairs
May Clean-up Week and Free Tipping

infrastructurebudgetprocurementelectionspublic-works

✓ Decided: Council endorses 2+1 highway program for Highways 11 and 17

The council opened the regular meeting, approved the agenda, and conducted a closed session. It formally endorsed a phased 2+1 highway improvement program for Highways 11 and 17, urging federal and provincial support. The council also approved the relocation plan for the Markstay Public Library, including $9,500 for renovations, and adopted related amendments. An amendment to modify annual sand provision for the Seniors Club was defeated.

Opened regular council meeting (motion by Dave Boland, seconded by Pierre Frappier) – Carried
Approved agenda as presented (motion by Ross Evans, seconded by Rachelle Poirier) – Carried
Moved to closed session at 7:04 pm (motion by Dave Boland, seconded by Rachelle Poirier) – Carried
Approved Library report as presented (motion by Rachelle Poirier, seconded by Dave Boland) – Carried
Adopted consent agenda minutes for February 10 and February 17 2026 (motion by Ross Evans, seconded by Pierre Frappier) – Carried
Endorsed phased 2+1 highway program for Highways 11 and 17 (motion by Rachelle Poirier, seconded by Dave Boland) – Carried
Approved Markstay Public Library relocation plan, $9,500 renovations, move by April 8 2026 (motion by Dave Boland, seconded by Pierre Frappier) – Carried
Amendment to modify sand provision for Seniors Club (motion by Rachelle Poirier, seconded by Ross Evans) – Defeated

Markstay-Warren Council Chambers

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Agenda Agenda Minutes Open Video in new Window Video THE CORPORATION OF THE MUNICIPALITY OF MARKSTAY-WARREN REGULAR COUNCIL MEETING AGENDA Monday, March 02, 2026 at 7 :00 P . m . - 10 :00 P . m . Markstay-Warren Council Chambers 21 Main Street South Markstay, Ontario 1. Opening remarks and call meeting to order 2. Land acknowledgment 3. Roll Call 4. Approval of the Agenda 5. Disclosure of Pecuniary Interest and General Nature Thereof 6. Closed Session As per Section 239 of the Municipal Act A meeting or part of a meeting may be closed to the public if the subject matter being considered is: Exception (c): acquisition or disposition of land Exception (e): litigation affecting the Municipality (past employee) 7. Reporting from Closed Session 8. Petitions and Delegations 9. Public Inquiries 10. Reports from Committees, Municipal Officers, Department Head 10.a Public Library Report 10.b SEBBS Report 11. Consent Agenda 11.a Adoption of Minutes 11.a.1 Minutes - SCM February 10, 2026 11.a.2 Minutes RCM February 17, 2026 [Excerpt truncated on this listing page; use the official record for the full text.]

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1 MINUTES THE CORPORATION OF THE MUNICIPALITY OF MARKSTAY-WARREN REGULAR COUNCIL MEETING Monday, March 2, 2026, 7:00 P.M. Markstay-Warren Council Chambers 21 Main Street South Markstay, Ontario Mayor & Council: Steven Olsen, Rachelle Poirier, Ross Evans, Pierre Frappier, Dave Boland Staff: Ronny Theiss, Denise Hamilton, Andrea Tarini, Vince Whynott, Marc Serré, Jacinthe Rochon _____________________________________________________________________ 1. Opening remarks and call meeting to order Mayor Olsen welcomed everyone in attendance. 2026-RCM-069 Moved by: Dave Boland Seconded by: Pierre Frappier THAT Council opens the Regular Council Meeting at 7:01 pm. CARRIED 2. Land acknowledgment Mayor performed land acknowledgement. 3. Roll Call Quorum confirmed. Councillor Boland attended via MS Teams. Also present is Pam Kelly from Library Board. 4. Approval of the Agenda 2026-RCM-070 Moved by: Ross Evans Seconded by: Rachelle Poirier THAT Council accepts the agenda as presented. CARRIED 2 5. Disclosure of Pecuniary Interest and General Nature Thereof No concerns tabled. 6. Closed Session 2026-RCM-071 Moved by: Dave Boland Seconded by: Rachelle Poirier THAT Council move to Closed Session at 7:04 pm. CARRIED 2026-RCM-072 Moved by: Rachelle Poirier Seconded by: Dave Boland THAT Council open the Closed Session at 7:06 pm. CARRIED 2026-RCM-073 Moved by: Pierre Frappier Seconded by: Ross Evans THAT Council approve the Clo [Excerpt truncated on this listing page; use the official record for the full text.]

Tue Feb 17, 2026 · 7:00 PM

Regular Council Meeting

Council to review 2026 Strategic Plan and departmental budget expenditures

The Markstay-Warren Council will discuss the 2026 Strategic Plan and review departmental budgets, including expenditures prior to budget finalization. The meeting includes decisions on grant funding for the Multi-Plex and fire protection, as well as discussions on infrastructure projects.

By-Law 2026-09: Grant funding for renovations to the Markstay-Warren Multi-Plex
By-Law 2026-10: Grant funding to improve Fire Protection
HSWS Water Tower Rehabilitation Project
Plow Truck Tender versus Repairs discussion
Relocation of Markstay Public Library

budgetinfrastructurefire-protectionstrategic-planninggrantspublic-works

✓ Decided: Council directs CAO to relocate library to 8 Church St and find new space for Seniors Club

The council instructed the Chief Administrative Officer to work with the Markstay Seniors Club to identify suitable accommodation and to develop a relocation plan for the Markstay Public Library into the municipal building at 8 Church Street. The CAO must report back with recommendations, timelines, and any financial or operational impacts. The motion was carried.

Approved donation of out‑of‑service firefighting equipment to Firefighters Without Borders (CARRIED)
Approved CAO’s schedule for 2026 budget reviews (CARRIED)
Authorized departments to incur up to 50% of prior‑year operating costs before budget finalization (CARRIED)
Deferred plow‑truck tender vs. repairs, directing staff to pursue repair option (CARRIED)
Directed CAO to work with Seniors Club on new accommodation and to relocate library to 8 Church Street (CARRIED)
Approved water‑tower rehabilitation by‑law and authorized execution of Transfer Payment Agreement (CARRIED)
Approved execution of Ontario Transfer Payment Agreement for Pothole Prevention and Repair Program (CARRIED)
Approved execution of Helipad Program Agreement (CARRIED)

Markstay-Warren Council Chambers

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Agenda Agenda Minutes Open Video in new Window Video THE CORPORATION OF THE MUNICIPALITY OF MARKSTAY-WARREN REGULAR COUNCIL MEETING AGENDA Tuesday, February 17, 2026 at 7 :00 P . m . - 10 :00 P . m . Markstay-Warren Council Chambers 21 Main Street South Markstay, Ontario 1. Opening remarks and call meeting to order 2. Land acknowledgment 3. Roll Call 4. Approval of the Agenda 5. Disclosure of Pecuniary Interest and General Nature Thereof 6. Petitions and Delegations 6.a Christiane Colard - Markstay Library 6.b Rheal Forgette - Delegation Markstay Golden Age and Senior Club 7. Public Inquiries 8. Reports from Committees, Municipal Officers, Department Head 8.a Fire Department Report 8.a.1 Firefighters Without Borders - Donation 9. Consent Agenda 9.a Adoption of Minutes 9.a.1 Minutes - RCAC January 8, 2926 9.a.2 Minutes - RCM February 2, 2026 9.a.3 Minutes - FNAC January 6, 2026 10. Routine Management Reports 10.a CAO Report 10.a.1 2026 Departmental Budget Reviews [Excerpt truncated on this listing page; use the official record for the full text.]

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1 MINUTES THE CORPORATION OF THE MUNICIPALITY OF MARKSTAY-WARREN REGULAR COUNCIL MEETING Tuesday, February 17, 2026, 7:00 P.M. Markstay-Warren Council Chambers 21 Main Street South Markstay, Ontario Mayor & Council: Steven Olsen, Rachelle Poirier, Ross Evans, Pierre Frappier, Dave Boland Staff: Ronny Theiss, Denise Hamilton, Vince Whynott, Marc Serré, Jacinthe Rochon _____________________________________________________________________ 1. Opening remarks and call meeting to order Mayor Olsen welcomed everyone in attendance and performed land acknowledgement. 2026-RCM-040 Moved by: Dave Boland Seconded by: Rachelle Poirier THAT Council opens the Regular Council Meeting at 7:00 pm. CARRIED 2. Land acknowledgment 3. Roll Call Quorum confirmed. 4. Approval of the Agenda Agenda item 14.a is to be moved to next meeting. One delegation request relating to Senior's Club to be removed from agenda and Item 6.b will be presented by Rheal Forgette. 2026-RCM-041 Moved by: Ross Evans Seconded by: Pierre Frappier THAT Council accepts the agenda as presented with amendments. 2 CARRIED 5. Disclosure of Pecuniary Interest and General Nature Thereof None concerns tabled. 6. Petitions and Delegations CAO to discussed with the Fire Chief the fire hazard concerns relating to shared services at the current location of the Senior Club. 6.a Christiane Colard - Markstay Library Christiane read her report on the delegation. 6.b Rheal Forgette - [Excerpt truncated on this listing page; use the official record for the full text.]

Tue Feb 10, 2026 · 6:00 PM

Special Council Meeting

No agenda items listed for this meeting

The special council meeting agenda contains no listed items; it appears to be empty or procedural only.

Markstay-Warren Council Chambers

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Mon Feb 9, 2026 · 5:30 PM

Finance Advisory Committee

No substantive items listed for Finance Advisory Committee meeting

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed.

procedural

Training Room - Fire Department

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Thu Feb 5, 2026 · 5:30 PM

Recreation and Community Advisory Committee

No substantive items listed for Recreation and Community Advisory Committee meeting

The provided agenda contains only procedural software boilerplate and no specific discussion items, decisions, or reports.

procedural

St. Thomas School

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Mon Feb 2, 2026 · 7:00 PM

Regular Council Meeting

Council to launch 2026 Strategic Plan and discuss municipal agreements

The Markstay-Warren Council will meet to launch the 2026 Strategic Plan and review several service agreements. The agenda includes discussions on fire department grants, building and by-law services, and the closure of a LifeLabs laboratory in Sudbury.

Launch of the Markstay-Warren 2026 Strategic Plan
Fire Department Grant Contract and 2025 Annual Report
Building and By-Law Services RSM Agreement
Amending Integrity Commissioner Service Agreement
By-Law 2026-04 to appoint a Deputy Mayor

strategic-planningfire-departmentby-lawsmunicipal-servicescontracts

✓ Decided: Council opposes LifeLabs lab closure and asks Ontario government to keep services

The council adopted a resolution formally opposing the planned closure of the Greater Sudbury LifeLabs laboratory and requested the province, the Ministry of Health, and LifeLabs to reconsider the decision. It accepted a $50,935.30 provincial grant for fire‑fighter protective equipment and approved related purchases. Several agreements were approved, including a consulting services contract with RSM Building Consultants and an amendment to the Integrity Commissioner service agreement. Additional actions included endorsing a St. Charles planning motion, deferring a library relocation, awarding a janitorial contract, and passing two by‑laws on council procedures and delegation of powers.

Adopted resolution opposing LifeLabs closure and requesting provincial reconsideration (carried)
Accepted $50,935.30 provincial grant for fire‑fighter equipment; authorized purchases (carried)
Approved Consulting Services Agreement with RSM Building Consultants Inc. (carried)
Approved Amending Agreement with the Integrity Commissioner (carried)
Endorsed St. Charles motion on Sudbury East Planning Board administrative directions (carried)
Deferred library move to 8 Church Street to next council meeting (carried)
Awarded Janitorial Services contract to Michelle Redstone and Joseph Munroe/JM Cleaning Services (carried)
Passed By‑Law 2026‑05 confirming council proceedings and By‑Law 2026‑01 adopting Delegation of Powers policy (carried)

Markstay-Warren Council Chambers

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Agenda Agenda Ordre du jour Minutes Open Video in new Window Video THE CORPORATION OF THE MUNICIPALITY OF MARKSTAY-WARREN REGULAR COUNCIL MEETING AGENDA Monday, February 02, 2026 at 7 :00 P . m . - 10 :00 P . m . Markstay-Warren Council Chambers 21 Main Street South Markstay, Ontario 1. Opening remarks and call meeting to order 2. Land acknowledgment 3. Roll Call 4. Approval of the Agenda 5. Disclosure of Pecuniary Interest and General Nature Thereof 6. Closed Session As per Section 239 of the Municipal Act A meeting or part of a meeting may be closed to the public if the subject matter being considered is: Personal matters about an identifiable individual JD & Rate Review, Management Position JD & Rate Review, Unionized Position Lease Agreement Municipal Property Litigation Follow up from litigation matter Labour Relations Collective Bargaining Agreement 7. Reporting from Closed Session 8. Petitions and Delegations 9. Public Inquiries 10. Reports from Committees, Municipal Officers, Department Head 10.a SEBBS Building Q4 Report 10.b Markstay-Warren Public Libr [Excerpt truncated on this listing page; use the official record for the full text.]

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1 MINUTES THE CORPORATION OF THE MUNICIPALITY OF MARKSTAY-WARREN REGULAR COUNCIL MEETING Monday, February 2, 2026, 7:00 P.M. Markstay-Warren Council Chambers 21 Main Street South Markstay, Ontario Mayor & Council: Steven Olsen, Rachelle Poirier, Ross Evans, Pierre Frappier, Dave Boland Staff: Ronny Theiss, Denise Hamilton, Andrea Tarini, Vince Whynott, Marc Serré, Jacinthe Rochon _____________________________________________________________________ 1. Opening remarks and call meeting to order Mayor Olsen welcomed everyone in attendance and performed land acknowledgement. 2026-RCM-016 Moved by: Dave Boland Seconded by: Rachelle Poirier THAT Council opens the Regular Council Meeting at 7:00 pm. CARRIED 2. Land acknowledgment 3. Roll Call Quorum Confirmed 4. Approval of the Agenda Motion to move Closed Session opposed by Deputy Mayor and Councillor Evans. 2026-RCM-016.5 Moved by: Dave Boland Seconded by: Pierre Frappier Councillor Evans motioned to move the Closed Session to agenda item #20. 2 DEFEATED 2026-RCM-017 Moved by: Ross Evans Seconded by: Rachelle Poirier THAT Council accepts the agenda as presented. CARRIED 5. Disclosure of Pecuniary Interest and General Nature Thereof No items tabled. 6. Closed Session 2026-RCM-018 Moved by: Rachelle Poirier Seconded by: Pierre Frappier THAT Council move to Closed Session at 7:04 pm. CARRIED 2026-RCM-019 Moved by: Pierre Frappier Seconded by: Dave Boland THAT Counc [Excerpt truncated on this listing page; use the official record for the full text.]

Thu Jan 22, 2026 · 2:00 PM

Public Works and Landfill Advisory Committee

No substantive items listed for Public Works and Landfill Advisory Committee

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, discussions, or projects listed for this meeting.

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Markstay-Warren Council Chambers

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Mon Jan 12, 2026 · 7:00 PM

Regular Council Meeting

Council to discuss emergency services committee and snow removal plans

The Markstay-Warren Council will meet to discuss the terms of reference for an Emergency and Public Services Advisory Committee and a backup plan for snow removal. The agenda also includes a review of a janitorial services tender and several new by-laws.

Janitorial Services Tender TMW-2025-09
By-Law 2026-03: Emergency and Public Services Advisory Committee Terms of Reference
Public Works Snow Removal backup plan
By-Law 2026-01: Delegation of Powers and Duties Policy
Delegation regarding Warren 125 Celebrations

emergency-servicespublic-workssnow-removalcontractsbylaws

✓ Decided: Council completed all readings of By-Law 2026-02, confirming the meeting proceedings

Council performed the first and second readings of By-Law 2026-02 and later the third and final reading, confirming the January 12 council proceeding. The council appointed Dave Boland as an alternate member of the Library Board. Council approved continued support for Ontario Building Code changes under resolution 2024-223. The November 2025 cash disbursements report was accepted.

First and second reading of By-Law 2026-02 carried
Third reading of By-Law 2026-02 carried
Appointed Dave Boland as alternate Library Board member (carried)
Supported Ontario Building Code changes per resolution 2024-223 (carried)
Accepted November 2025 cash disbursements report (carried)
Approved consent agenda and minutes (carried)
Moved to closed session at 7:04 pm (carried)
Moved to open session at 8:09 pm (carried)

Markstay-Warren Council Chambers

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Agenda Agenda Ordre du jour Minutes Open Video in new Window Video THE CORPORATION OF THE MUNICIPALITY OF MARKSTAY-WARREN REGULAR COUNCIL MEETING AGENDA Monday, January 12, 2026 at 7 :00 P . m . - 10 :00 P . m . Markstay-Warren Council Chambers 21 Main Street South Markstay, Ontario 1. Opening remarks and call meeting to order 2. Land acknowledgment 3. Roll Call 4. Approval of the Agenda 5. Disclosure of Pecuniary Interest and General Nature Thereof 6. Closed Session As per Section 239 of the Municipal Act A meeting or part of a meeting may be closed to the public if the subject matter being considered is: Personal matters about identifiable individuals Information supplied in confidence to the municipality by another level of government Advice subject to solicitor-client privilege 7. Reporting from Closed Session 8. Petitions and Delegations 8.a Delegation - Warren 125 Celebrations 9. Public Inquiries 10. Reports from Committees, Municipal Officers, Department Head 10.a Janitorial Services Tender TMW-2025-09 10.b Ministry of Municipal Affairs and Housing &nbs [Excerpt truncated on this listing page; use the official record for the full text.]

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1 MINUTES THE CORPORATION OF THE MUNICIPALITY OF MARKSTAY-WARREN REGULAR COUNCIL MEETING Monday, January 12, 2026, 7:00 P.M. Markstay-Warren Council Chambers 21 Main Street South Markstay, Ontario Mayor & Council: Steven Olsen, Rachelle Poirier, Ross Evans, Pierre Frappier, Dave Boland Staff: Ronny Theiss, Denise Hamilton, Marc Serré, Jacinthe Rochon _____________________________________________________________________ 1. Opening remarks and call meeting to order Mayor Olsen welcomed everyone in attendance. 2026-RCM-001 Moved by: Dave Boland Seconded by: Rachelle Poirier THAT Council opens the Regular Council Meeting at 7:00 pm. CARRIED 2. Land acknowledgment Land acknowledgment was performed. 3. Roll Call Quorum confirmed. 4. Approval of the Agenda Amendments to Agenda: Add 14.b - Public Works snow removal backup plan 16.a Remove, By-Law 2026-01 to be brought forward to the next meeting 10.a Remove Janitorial Tender 8.a Remove Delegation 2 2026-RCM-002 Moved by: Dave Boland Seconded by: Ross Evans THAT Council accepts the agenda as amended. CARRIED 5. Disclosure of Pecuniary Interest and General Nature Thereof No Concerns tabled. 6. Closed Session 2026-RCM-003 Moved by: Rachelle Poirier Seconded by: Pierre Frappier THAT Council move to Closed Session at 7:04 pm. CARRIED 2026-RCM-004 Moved by: Dave Boland Seconded by: Pierre Frappier THAT Council open the Closed Session at 7:06 pm. CARRIED 2026-RCM-005 Move [Excerpt truncated on this listing page; use the official record for the full text.]

Thu Jan 8, 2026 · 4:30 PM

Recreation and Community Advisory Committee

No agenda items listed for this meeting

The agenda for the Markstay-Warren Recreation and Community Advisory Committee on 2026-01-08 contains no listed items, only boilerplate placeholders.

meetingagendaadministration

St. Thomas School

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Tue Jan 6, 2026 · 5:30 PM

Finance Advisory Committee

No agenda items listed for the Finance Advisory Committee meeting

The agenda for the Markstay-Warren Finance Advisory Committee on 2026-01-06 contains no listed items or decisions. It appears to be a procedural placeholder without specific agenda entries.

financeadvisorymeeting

Markstay-Warren Council Chambers