Thames Centre, ON

Special Council Meeting

This is a special closed-session council meeting. The agenda contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics are provided.

Council Meeting

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Regular Council Meeting

This is a procedural regular council meeting with no substantive agenda items listed. The agenda provides no details on decisions, discussions, or votes scheduled for this session.

Regular Council Meeting

The Thames Centre, ON Regular Council Meeting agenda for 2026-09-14 contains only procedural boilerplate and no substantive items, proposals, or discussions. No decisions, ordinances, or public hearings are listed.

Council Meeting

This meeting agenda contains only procedural boilerplate and no specific items for discussion or decision.

Regular Council Meeting

The Thames Centre Regular Council Meeting agenda for 2026-09-28 contains only procedural boilerplate and no substantive items, decisions, or discussions.

Council Meeting

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Regular Council Meeting

This agenda for the Thames Centre Regular Council Meeting on 2026-10-19 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a placeholder with no substantive content.

Council Meeting

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Active Living Centre Advisory Committee

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Council Meeting

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Council Inaugural

The Thames Centre council meeting agenda for November 16, 2026 contains no listed items. No decisions or discussions are detailed in the agenda.

Council Meeting

The provided agenda contains only procedural software boilerplate and no specific business items, motions, or discussion topics.

Special Meeting

The provided agenda contains only procedural software boilerplate and no specific discussion or decision items.

Council Meeting

The Thames Centre Council meeting scheduled for Dec 14, 2026 has an agenda that contains no specific items. The agenda consists of generic headings and placeholders without any rezoning, contracts, ordinances, fee changes, or public hearings listed. No decisions or discussions are detailed in the agenda.

Thames Centre Special Events Committee

The agenda for the Thames Centre Special Events Committee on August 12, 2026, appears to be only procedural boilerplate with no specific items for discussion or decision.

Court of Revision

The Court of Revision will hear an appeal by Pattyn regarding the Thorndale Industrial Stormwater Management Drain assessments. Staff recommend dismissing the appeal because no assessment was levied against the property at 21602 Rebecca Road, and note the appellant has initiated a separate Tribunal process.

• Appeal by Pattyn regarding property at 21602 Rebecca Road
• Recommended motion to dismiss appeal (Report LS-012-26)
• Engineer G. Vereyken to respond to appeals
• Clerk J. Nethercott to respond to appeals
• Late appeals may be accepted

Active Living Centre Advisory Committee

The agenda for this Active Living Centre Advisory Committee meeting consists solely of procedural and technical elements, with no substantive items listed.

Council Meeting

This meeting agenda is largely procedural, with no specific items such as reports, bylaws, or public hearings listed. The agenda appears to be boilerplate or the content is embedded and not accessible in the provided text.

• No substantive items listed

Council Meeting

Thames Centre Council will vote on new fire department fees and the 2026–2030 council compensation schedule. The meeting also covers zoning decisions for properties on Wellburn and Elgin roads, a new investment agreement with ONE Investment, and a housekeeping amendment for shipping containers. Staff will also present a proposal to upgrade the Field of Dreams infield with artificial turf.

• Zoning approval for 23655 Wellburn Road to allow an accessory building and additional residential unit.
• Zoning refusal for 2250 Elgin Road application.
• New fire department fees: $25 burn permits, $238 inspections, and $583.05 per hour for response.
• Council compensation set for 2026–2030: Mayor $42,133.61, Deputy Mayor $28,819.36, Councillor $23,045.70.
• Approval of a housekeeping zoning amendment to regulate shipping containers.

Council approved a new investment policy and authorized an agreement with ONE Investment for municipal funds. It also approved a housekeeping zoning amendment for shipping containers, new fire department fees, and two site-specific zoning amendments. Council set its own compensation for the 2026-2030 term and directed staff to negotiate an artificial turf upgrade at the Field of Dreams.

• Approved investment policy and authorized agreement with ONE Investment (carried)
• Approved zoning housekeeping amendment for shipping containers (carried)
• Directed staff to negotiate artificial turf infield upgrade with Great Lake Canadians (carried)
• Approved new fire department fees including $25 burn permits and $583.05/hr response rates (carried)
• Approved rezoning at 23655 Wellburn Road for accessory building with ARU (carried)
• Approved rezoning at 2250 Elgin Road (carried)
• Approved council compensation: Mayor $42,133.61, Deputy Mayor $28,819.36, Councillor $23,045.70 (carried)
• Adopted By-laws 49-2026 through 56-2026 including $132,700 drain borrowing (carried)

Special Meeting

This special council meeting is primarily procedural, focusing on approving the agenda and scheduling the next meeting. The only substantive item is a discussion regarding the Canada Ontario Development Charge Reduction Program.

• Approval of June 19, 2026 Special Council Agenda
• Discussion on Canada Ontario Development Charge Reduction Program
• Next meeting scheduled for Monday, June 29, 2026 at 5:00 p.m.

Council directed staff to apply for the Build Communities Strong Fund's Development Charge Reduction Program. Members approved a 50% reduction in development charges, pending final review of the provincial transfer payment agreement. The remainder of the special meeting covered routine procedural items.

• Approved 50% development charge reduction pending transfer agreement terms (Carried)
• Directed staff to submit provincial funding application (Carried)
• Approved meeting agenda (Carried)
• Adjourned at 8:17 a.m. (Carried)

Local School Advisory Committee

The Local School Advisory Committee will receive updates on community safety zones and discuss the committee's role moving into the next term of Council. The meeting also includes reviewing correspondence regarding school bus safety and regional campaigns.

• Update on community safety zones from Deputy Clerk S. Henshaw
• Correspondence regarding West Nissouri Public School expansion
• Council resolution on school bus stop arm cameras
• Middlesex County Council support for the 'No Excuses' campaign
• Discussion on committee structure for the next Term of Council

The Local School Advisory Committee met and adopted its agenda and previous minutes, and received correspondence items. The main discussion focused on the committee's future structure, including the role of the Chair and the impact of the TVDSB Trustee no longer attending. No substantive decisions were made; the meeting was procedural and informational.

• Adopted the June 17, 2026 agenda (carried)
• Received the December 17, 2025 minutes (carried)
• Received correspondence items 8.a through 8.c (carried)
• Adjourned at 3:14 p.m. (carried)

Thames Centre Special Events Committee

The Special Events Committee will receive a final report on Canada Day 2026 and discuss a charity booth opportunity with Rusted Iron Fitness and MADD Canada. Budget updates for CornFest and Festival of Lights will be provided verbally.

• Receive Canada Day 2026 final update (Report No. TSCEC-003-26)
• Discuss charity booth opportunity from Rusted Iron Fitness and MADD Canada
• Verbal budget update for CornFest and Festival of Lights

The Thames Centre Special Events Committee received the Canada Day 2026 update and discussed amending advertising to end events at 5 p.m. instead of 4 p.m., plus adding details about the IODE Breakfast, Kinsmen Duck Race, and Optimist Club Bike Rodeo. The committee expressed support for a charity booth by Rusted Iron Fitness and MADD Canada at Corn Fest. Staff reported about $8,000 spent of the $40,000 special events budget, and the committee discussed a mascot for Corn Fest, a Santa backdrop for Festival of Lights, and improving the vendor booth application process.

• Approved agenda (TCSEC-007-2026)
• Received May 13, 2026 minutes (TCSEC-008-2026)
• Received Canada Day 2026 update report (TCSEC-009-2026)
• Expressed support for charity booth at Corn Fest (no formal vote)
• Adjourned at 12:22 p.m. (TCSEC-010-2026)

Council Meeting

The council will hold a public meeting and vote on a consent application to sever land at 179 Minnie Street in Dorchester, subject to conditions including a $10,000 parkland fee. It will also consider a minor variance to allow wider driveways (up to 5.2 metres) for townhouse units in Hawthorne Park. Additionally, the council will sit as a Court of Revision for a major drainage project and receive numerous informational reports on provincial legislation and funding programs.

• Consent Application B5-26: sever 179 Minnie Street with $10,000 cash-in-lieu of parkland
• Minor Variance A5-26: allow driveway width up to 5.2 m (74% of frontage) for Hawthorne Park townhouses
• Court of Revision to hear appeals on Major Drain assessment schedule
• Consent agenda includes Bill 9 (Municipal Accountability Act) and Development Charge Reduction Program update
• Council to support resolution for traffic calming and OPP speeding mitigation

Council awarded a $3,533,333 construction contract for the King Street storm sewer upgrade and road urbanization to Blue-Con Construction. They also approved a consent application for a lot severance at 179 Minnie Street and a minor variance for driveway widths in Hawthorne Park. The Court of Revision adopted the Major Drain assessment schedule with no appeals.

• Awarded King Street storm sewer upgrade and road urbanization contract to Blue-Con Construction for $3,533,333
• Approved consent application B5-26 for 179 Minnie Street with 19 conditions
• Approved minor variance A5-26 for driveway width up to 5.2m at Blocks 6 & 8, Plan 33M849
• Adopted Major Drain 2026 assessment schedule with no appeals

Thames Centre Sports Wall of Fame Committee

The Thames Centre Sports Wall of Fame Committee will discuss and recommend on three items: changing the induction ceremony from annual to once per term of council, naming Ball Diamond #1 after Dorothy Slater and Donna Aiken, and installing a Dragon Wings Mural at the FlightExec Centre. The meeting also includes approval of previous minutes.

• Recommend changing Sports Wall of Fame induction ceremony to once per term instead of annually
• Recommend naming Ball Diamond #1 after Dorothy Slater and Donna Aiken
• Recommend installing Dragon Wings Mural at FlightExec Centre

The Thames Centre Sports Wall of Fame Committee recommended changing the induction ceremony from bi-annual to once per term of Council, and recommended naming Dorchester Diamond #1 after Dorothy Slater and Donna Aiken. It also recommended installing a Dragon Wings Mural at the FlightExec Centre using already-allocated 2026 budget funds. All three recommendations were carried unanimously.

• Recommended induction ceremony once per Council term instead of bi-annual (carried)
• Recommended naming Dorchester Diamond #1 after Dorothy Slater and Donna Aiken (carried)
• Recommended installing Dragon Wings Mural at FlightExec Centre using existing 2026 budget funds (carried)

Accessibility and Inclusivity Advisory Committee

The Accessibility and Inclusivity Advisory Committee will receive updates on becoming a Dementia Friendly Community and on the Healing Forest project. They will also discuss planning for the 2026 Pride Event and National AccessAbility Week. A recap discussion will consider the committee's role for the next term of council.

• Update on Dementia Friendly Community initiative
• Update on Healing Forest Project from Environmental Advisory Committee
• Discussion of 2026 Pride Event
• Discussion of National AccessAbility Week (May 31–June 6, 2026)
• Recap discussion on committee's future for next term

The Accessibility and Inclusivity Advisory Committee approved its agenda and received minutes from previous meetings. It received two staff reports for information: one on Dementia Friendly Communities and one on the Healing Forest. The committee discussed plans for the 2026 Pride Event on July 5 and the future of the committee itself. No substantive decisions were made beyond routine approvals.

• Approved June 2, 2026 agenda (AIAC-005-26)
• Received minutes from Nov 18, 2025 and Jan 15, 2026 meetings (AIAC-006-26)
• Received Report No. C-AIAC-001-26 on Dementia Friendly Communities (AIAC-007-26)
• Received Report No. C-AIAC-002-26 on Healing Forest (AIAC-008-26)

Environmental Advisory Committee

The Environmental Advisory Committee will hear staff updates on the Green Champion Awards, tree planting initiatives, and road signage for wildlife on Thorndale Road. They will also discuss the committee's role for the next term of council and receive a letter of support for a Species at Risk program.

• Update on Green Champion Awards
• Tree planting initiatives update
• Road signage for wildlife on Thorndale Road
• Discussion on committee's future for next term of council
• Letter of support for Species at Risk program from Mayor

The Environmental Advisory Committee held a routine meeting with no substantive decisions. They received reports on the Green Champion Awards and tree planting, discussed wildlife signage, and reviewed their future as a committee. No motions were passed beyond procedural items like agenda approval and adjournment.

• Approved meeting agenda (EAC-010-26)
• Received February 3, 2026 minutes (EAC-011-26)
• Received Green Champion Awards report for information (EAC-012-26)
• Received Mayor's letter of support for Species at Risk program (EAC-013-26)
• Adjourned meeting at 12:30 p.m. (EAC-014-26)

Council Meeting

Council will consider recommendations for the Acorn Valley proposed subdivision, including draft plan approval and an official plan amendment for 83 Christie Drive and 2648 Harris Road. Two public meetings are scheduled for zoning by-law amendments: one to allow a swimming pool at 3994 Hamilton Road, and another to permit a duplex on Queen Street in Dorchester. Council will also vote on awarding contracts for road and watermain construction projects.

• Acorn Valley subdivision: draft plan approval and OPA recommendation for 83 Christie Dr and 2648 Harris Rd
• Award $1,119,001.71 to Cassidy Construction for Dorchester Road drain and sidewalk construction
• Award $4,733,804.08 to J-AAR Civil Infrastructures for Catherine Street watermain replacement and sidewalk installation
• Public hearing: rezoning 3994 Hamilton Rd from EP to EP-# for a swimming pool and shed
• Public hearing: rezoning Queen Street lot from R1 to R2 for a duplex

Economic Development Advisory Committee

The Economic Development Advisory Committee will hear a presentation from Middlesex County on economic development resources, including Invest in Middlesex and the business directory. Members will review the Community Improvement Plan (CIP) based on comments from a committee member. The committee will also receive correspondence on the Middlesex County Economic Development and Tourism Strategic Plan (2026-2030).

• Presentation from Middlesex County on economic development resources (Invest in Middlesex, Business Directory, Visit Middlesex)
• Review of Community Improvement Plan (CIP) with written comments from Committee Member G. Thorel
• Receive Correspondence Item 8.a: Middlesex County's 2026-2030 Economic Development and Tourism Strategic Plan
• Approval of previous minutes from November 6, 2025 and March 11, 2026 meetings
• No further meetings scheduled for the 2022-2026 Term of Council

Thames Centre Special Events Committee

The Thames Centre Special Events Committee is discussing and deciding on several upcoming community events. They will consider a $2,000 donation to the Dorchester & District Lions Club for Canada Day fireworks. Reports on a Monthly Mini Farmers Market and Movie Nights 2026 are also on the agenda.

• Donate $2,000 to Dorchester & District Lions Club for Canada Day fireworks
• Receive report on Monthly Mini Farmers Market
• Receive report on Movie Nights 2026
• Discuss CornFest 2026
• Approve minutes from December 3, 2025 meeting

The Thames Centre Special Events Committee approved a $2,000 donation to the Dorchester & District Lions Club for Canada Day fireworks, and received reports on Canada Day, a monthly mini farmers market, and movie nights. They also scheduled movie nights for August 7 in Thorndale and August 14 in Dorchester, and directed staff to survey vendor interest for the farmers market. CornFest was set for September 12, 2026, with vendor registration to open.

• Approved $2,000 donation to Dorchester & District Lions Club for Canada Day fireworks (carried)
• Received Canada Day 2026 report (carried)
• Directed staff to prepare and distribute vendor survey for monthly mini farmers market (carried)
• Scheduled movie nights: August 7 in Thorndale, August 14 in Dorchester (carried)
• Confirmed CornFest date: September 12, 2026, 12:00-9:00pm
• Opened vendor registration for CornFest

Council Meeting

Council will hold public meetings and make decisions on a major drainage project, a consent application to sever land at 5584 Hamilton Road, and a minor variance for a reduced lot area in Thorndale. Presentations include Middlesex County's local council update and a request from the Dorchester Dolphins hockey club for dressing room rate adjustments. Consent agenda items cover various reports and correspondence.

• Public meeting and decision on Major Drain drainage project
• Consent application B3-26 to sever 0.26 ha (0.64 ac) at 5584 Hamilton Road, subject to conditions including road widening and solar panel containment
• Minor variance A4-26 to permit reduced lot area of 667 m² at 210 Main & 211 Upper Queen Street, Thorndale
• Presentation by Dorchester Dolphins Junior C Hockey Club requesting dressing room rate adjustments
• Middlesex County local council update presentation

Council approved Consent Application B3-26 for a 0.3 ha (0.76 ac) land severance at 5584 Hamilton Road, subject to conditions including road widening and solar panel containment. They also approved Minor Variance A4-26 for a reduced lot area at 210 Main Street/211 Upper Queen Street. The drainage report for the Major Drain was adopted, and a Court of Revision was scheduled for June 15, 2026. Conditions for a surplus farm dwelling severance (B2-26) were also approved.

• Approved Consent Application B3-26 (0.3 ha severance) with conditions (carried)
• Approved Minor Variance A4-26 (reduced lot area) (carried)
• Adopted drainage report for Major Drain and scheduled Court of Revision (carried)
• Approved conditions for Consent B2-26 (surplus farm dwelling) (carried)
• Received presentation from Dorchester Dolphins Junior C Hockey Club (carried)
• Approved minutes of April 20, 2026 meeting (carried)
• Received consent agenda items (11.1–11.8) (carried)

Active Living Centre Advisory Committee

The Active Living Centre Advisory Committee will consider an activity report and a survey update on the Active Living Centre. The survey results as of April 21 are included. The meeting is largely routine with approvals of agenda and minutes.

• Active Living Centre survey update and results as of April 21
• Activity report from K. Gress
• Approval of minutes from January 23 and February 20, 2026
• Next meeting scheduled for July 24, 2026 at Lions Active Living Centre in Dorchester

The committee recommended that staff investigate installing automated scanning systems at both Active Living Program locations to track members and enable automatic billing. They also received an activity report and discussed concerns about drop-in program pricing not being fully considered.

• Recommended automated scanning system investigation (carried)
• Received Activity Report No. C-ALCAC-003-26 (carried)
• Approved agenda as presented (carried)
• Received previous minutes from Jan 23 and Feb 20 meetings (carried)

Council Meeting

Council will decide on two consent applications (one approved, one refused), a minor variance for a front-yard garage, and award a road surface treatment contract to Miller Paving Limited for $833,149. Also up for approval are updates to the Reserve and Reserve Fund Policy and an agreement extension with the Upper Thames River Conservation Authority for the Dorchester Conservation Area.

• Consent Application B1-26 approved for severance at 210 Main St & 211 Upper Queen St, Thorndale
• Consent Application B2-26 refused for 2250 Elgin Road (County Road 73)
• Minor Variance A3-26 approved for a detached garage at 6503 Cobble Hills Road
• Award of RFT TC-001-26 for surface treatment to Miller Paving Limited, $833,149 including HST
• Reserve and Reserve Fund Policy update to be approved by by-law

Council approved awarding the supply and placement of surface treatment to Miller Paving Limited for $833,149 including HST. Two consent applications were addressed: B1-26 was approved with conditions, while B2-26 was deferred pending further staff report. A minor variance for a front-yard garage at 6503 Cobble Hills Road was approved. Council also adopted an updated Reserve and Reserve Fund Policy, extended the UTRCA agreement for Dorchester Conservation Area, and directed staff to formalize advertising revenue-sharing contracts at the FlightExec Centre.

• Approved surface treatment contract to Miller Paving, $833,149 (carried)
• Approved consent application B1-26 (210 Main St & 211 Upper Queen St, Thorndale) with conditions (carried)
• Deferred consent application B2-26 (2250 Elgin Road) for further conditions report (carried)
• Approved minor variance A3-26 for detached garage at 6503 Cobble Hills Road (carried)
• Approved updated Reserve and Reserve Fund Policy (carried)
• Approved extension of Memorandum of Licence Agreement with UTRCA for Dorchester Conservation Area (carried)
• Directed staff to enter formal contracts for FlightExec Centre advertising revenue sharing (carried)
• Approved partnership with Rural Change Makers program (carried)

Council Meeting

Council will consider awarding two drainage contracts: Dundas Street Drain for $449,129.80 and Crinklaw Drain for $79,828.85. They will also vote on a $268,500 wading pool replacement project and a $1,000 sponsorship for the Canadian Plowing Championship. A public meeting as a Court of Revision will hear appeals on the Roulston Drain.

• Award Dundas Street Drain to Cassidy Construction for $449,129.80 including HST
• Award Crinklaw Drain to De Jong Excavating for $79,828.85 including HST
• Award wading pool replacement to Hollandia Pools & Spas for $268,500 plus HST
• Approve Roger-Wyatt Drain investigation under Section 78 of Drainage Act
• Approve $1,000 bronze sponsorship for Canadian Plowing Organization

Council awarded the Dundas Street Drain contract to Cassidy Construction for $449,129.80 and the Crinklaw Drain contract to De Jong Excavating for $79,828.85. Also approved wading pool replacement at $268,500 to Hollandia Pools, adopted two by-laws, and approved a $15,000 consulting budget increase from the Tax Stabilization Reserve.

• Approved Dundas Street Drain contract to Cassidy Construction for $449,129.80
• Approved Crinklaw Drain contract to De Jong Excavating for $79,828.85
• Approved wading pool replacement project to Hollandia Pools & Spas for $268,500
• Adopted By-law 33-2026 (Human Resources Policies) and By-law 34-2026 (Long-Term Debt & Financial Obligations Policy)
• Approved $1,000 sponsorship for Canadian Plowing Organization
• Approved $15,000 increase to consulting budget from Tax Stabilization Reserve
• Dismissed appeals and adopted assessment schedule for Roulston Drain 2025
• Approved community pool passes for Dorchester Community Pool

Council Meeting

Thames Centre Council will consider three zoning applications and a minor variance, including a proposed Additional Residential Unit (ARU) at 22668 Valleyview Road. The meeting will also include a presentation from the UTRCA Chair regarding conservation authorities consolidation.

• Zoning By-law Amendment Z3-26 at 22668 Valleyview Road (ARU, 111 sqm)
• Zoning By-law Amendment Z1-26 at 3810 Elgin Road (ARU, 139 sqm) - recommended refusal
• Minor Variance A2-26 at 242 Ron Allen Drive (lot area reduction)
• Official Plan Amendment O4-25 and Zoning By-law Amendment Z25-25 at 3892 Dundas Street
• Consent Application B21-25 at Part of Lots 11 and 12, Concession 2 North Dorchester

Council approved a zoning by‑law amendment to rezone 22668 Valleyview Road from Agricultural to site‑specific Agricultural, allowing a 111 m² detached additional residential unit. The council also approved a minor variance at 242 Ron Allen Drive, adopted an Official Plan amendment and approved a zoning amendment for 3892 Dundas Street, and approved a consent application to convey land at Lots 11‑12, Concession 2. Additionally, the council deferred a rezoning request for 3810 Elgin Road pending a compliance report.

• Approved rezoning of 22668 Valleyview Road to allow a 111 m² additional residential unit (Resolution 111‑2026)
• Approved minor variance for 242 Ron Allen Drive (Resolution 113‑2026)
• Adopted Official Plan Amendment O4‑25 and approved Zoning By‑law Amendment Z25‑25 for 3892 Dundas Street (Resolution 118‑2026)
• Approved Consent Application B21‑25 to convey land at Lots 11‑12, Concession 2 (Resolution 119‑2026)
• Deferred rezoning application for 3810 Elgin Road until a compliance report is provided (Resolution 110‑2026)
• Approved agenda as presented (Resolution 105‑2026)
• Approved previous meeting minutes (Resolution 115‑2026)
• Supported Deputy Mayor Smibert’s nomination to the OSUM Executive Committee (Resolution 116‑2026)

Thorndale Lions Community Centre Ad Hoc Committee

The Thorndale Lions Community Centre Ad Hoc Committee will receive a staff report and finalize prioritized recommendations for short‑term improvements to the existing centre, design options for a future expansion, and layout changes to the Thorndale Community Park. The meeting also includes routine items such as approving the agenda, accepting the January 22, 2026 minutes, and scheduling future meetings.

• Approve the regular meeting agenda
• Accept the post‑meeting minutes from the January 22, 2026 meeting
• Receive Report No. C‑TLCCAHC‑002‑26 for information
• Finalize prioritized recommendations for immediate improvements to the existing Thorndale Lions Community Centre
• Finalize prioritized recommendations for the design of a potential expansion and park layout changes

The committee approved its meeting agenda and accepted the minutes from the January 22, 2026 meeting. It received Report No. C‑TLCCAHC‑002‑26 and formally recommended a set of short‑term improvements and a future expansion for the centre. The meeting was adjourned at 12:55 p.m.

• Agenda approved as presented (Carried)
• January 22, 2026 minutes received (Carried)
• Report No. C‑TLCCAHC‑002‑26 received and committee recommendations to council approved (Carried)
• Meeting adjourned (Carried)

Economic Development Advisory Committee

The Economic Development Advisory Committee is meeting to review staff reports regarding Community Improvement Plan Grants. The committee will consider recommending a specific project for approval to Council.

• Review of Report No. EDAC-001-26 regarding Community Improvement Plan Grants
• Recommendation to Council for a project at 186 King Street, Thorndale

The Economic Development Advisory Committee approved its meeting agenda and formally recommended that Council approve the Community Improvement Plan project at 186 King Street in Thorndale. The committee also received Report EDAC-001-26 for information, set the next meeting for May 21, 2026, and adjourned the special meeting at 9:42 a.m.

• Approved meeting agenda (Resolution EDAC-001-2026) – Carried
• Recommended Council approve 186 King St project (Resolution EDAC-002-26) – Carried
• Received Report EDAC-001-26 for information (Resolution EDAC-003-26) – Carried
• Scheduled next meeting for Thursday, May 21, 2026 at 9:00 a.m.
• Adjourned special meeting at 9:42 a.m. (Resolution EDAC-004-26) – Carried

Council Meeting

Thames Centre Council will meet to discuss the Roulston Drain and a land consent application for Lots 11 and 12, Concession 2 North Dorchester. The body will also consider a new policy on the use of corporate resources during elections and a facility rental agreement for the Middlesex County Archives.

• Proposed refusal of Consent Application B21-25 for a 0.37 ha parcel at Concession 2 North Dorchester
• By-law 6-2026 for Dundas Street Drain 2025 involving $481,300.00
• By-law 7-2026 for Crinklaw Drain 2025 involving $127,400.00
• By-law 24-2026 to establish a Use of Corporate Resources During an Election Policy
• By-law 25-2026 for a facility rental agreement at 2066 Dorchester Road

The council voted to refuse the Consent Application B21-25 for a 0.37‑ha parcel in North Dorchester because it did not meet provincial, county and municipal planning requirements. The same application was later deferred so staff can report back with conditions of approval. The council also adopted drainage by‑laws authorizing $481,300 for the Dundas Street Drain and $127,400 for the Crinklaw Drain, approved a policy on the use of corporate resources during elections, and approved a facility rental agreement for the Middlesex County Archives working group.

• Refused Consent Application B21-25 (land parcel) – Resolution 95-2026
• Deferred Consent Application B21-25 pending conditions – Resolution 96-2026
• Adopted By‑law 6-2026 for Dundas Street Drain borrowing $481,300 – third reading
• Adopted By‑law 7-2026 for Crinklaw Drain borrowing $127,400 – third reading
• Approved By‑law 24-2026 establishing Use of Corporate Resources During an Election Policy
• Approved Facility Rental Agreement for Middlesex County Archives Working Group – By‑law 25-2026
• Supported Consent Agenda items 9.3 and 9.4 and received items 9.1, 9.2, 9.5‑9.10 for information – Resolution 99-2026
• Determined Sports Wall of Fame nominees did not meet criteria and cancelled May 13 meeting – Resolutions TCSWOFC-005-2026 and TCSWOFC-006-2026

Special Meeting

Council will hold a second public participation meeting regarding an amended proposal for the Acorn Valley Subdivision. No decision will be made on the file during this meeting. Council will also consider a confirmatory by-law to ratify previous resolutions.

• Public meeting for Official Plan Amendment (O3-25), Zoning By-law Amendment (Z20-25), and Draft Plan of Subdivision (39T-TC2501) at 83 Christie Dr and 2648 Harris Road, Dorchester
• Adoption of Confirmatory By-law 23-2026

The council approved the meeting agenda (Resolution 86‑2026). It then moved into a public participation meeting to consider the Official Plan Amendment, Zoning By‑law Amendment and draft subdivision for the Acorn Valley project (Resolution 87‑2026). A report on these applications was received for information (Resolution 88‑2026). The public participation meeting was formally closed (Resolution 89‑2026). No substantive approval or denial of the subdivision proposals was made.

• Approved agenda (Resolution 86‑2026) – carried
• Moved into public meeting to consider Acorn Valley subdivision applications (Resolution 87‑2026) – carried
• Received Report No. PDS‑010‑26 on Official Plan Amendment, Zoning By‑law Amendment and Draft Subdivision (Resolution 88‑2026) – carried
• Closed public participation meeting (Resolution 89‑2026) – carried

Council Meeting

The council will consider and vote on a zoning by‑law amendment (Application Z2‑26) for the site at 233 Upper Queen Street in Thorndale, updating the Residential Third Density zone to match a draft condominium plan. A Committee of Adjustment will decide a minor variance (Application A1‑26) for 5971 Marion Street, allowing a 46.5 m² addition to an existing dwelling, subject to environmental‑review conditions. Council will approve a change order not to exceed $310,000 plus HST for the Dorchester Pump Station #3 West Sewer construction. The meeting also includes adoption of 2026 tax rates and levies and approval of several community grants.

• Zoning By‑law Amendment Application Z2‑26 for 233 Upper Queen Street, Thorndale (rezoning to Residential Third Density)
• Minor Variance Application A1‑26 for 5971 Marion Street (46.5 m² addition to single‑detached dwelling)
• Change Order for Dorchester Pump Station #3 West Sewer, up to $310,000 plus HST
• Adoption of By‑law 21‑2026 setting 2026 tax rates and levies
• Approval of community grants (e.g., Boys & Girls Club $5,500; Dorchester Soccer Club $3,500; North Dorchester Agricultural Society $3,220; etc.)

The council adopted three by‑laws, including an amendment to the zoning by‑law for 233 Upper Queen Street and the 2026 tax rates. It approved a $310,000 change order for the Dorchester Pump Station #3 West Sewer and granted $38,245 to local community groups. The council also supported Bill 21 Protect Our Food Act and directed staff to pursue a grant for a wheelchair swing at Dorchester Dream Park.

• Adopted By‑law 20‑2026 (amended zoning for 233 Upper Queen St) – Carried (Resolution 84‑2026)
• Adopted By‑law 21‑2026 (2026 tax rates) – Carried (Resolution 84‑2026)
• Approved change order up to $310,000 + HST for Dorchester Pump Station #3 West Sewer – Carried (Resolution 81‑2026)
• Approved Minor Variance A1‑26 for 5971 Marion St with environmental condition – Carried (Resolution 71‑2026)
• Approved $38,245 in community grants to nine local groups – Carried (Resolution 77‑2026)
• Directed staff to submit an RBC Barrier Buster grant application for a wheelchair swing – Carried (Resolution 75‑2026)
• Passed resolution supporting Bill 21 Protect Our Food Act and sent letters to provincial officials – Carried (Resolution 83‑2026)
• Approved Zoning By‑law Amendment Application Z2‑26 for 233 Upper Queen St – Carried (Resolution 69‑2026)

Active Living Centre Advisory Committee

The Active Living Centre Advisory Committee will vote to recommend that Council direct staff to publish the updated draft public survey for the Active Living Centre in both online and paper formats. The committee also proposes promotion of the survey through direct communication, the Active Living Centre column in the Signpost, municipal social media, and posters/signage. A future meeting is scheduled for Friday, April 24, 2026 at 9:00 a.m. at the Thorndale Lions Community Centre.

• Recommend publishing the updated draft public survey for the Active Living Centre
• Promote the survey via direct communication, Signpost column, social media, and signage
• Schedule next meeting for April 24, 2026 at Thorndale Lions Community Centre

The Active Living Centre Advisory Committee approved its February 20 agenda. It adopted a recommendation that Council direct staff to publish the draft Active Living Centre survey in both online and paper formats and to promote it through multiple channels. The recommendation was carried. The meeting was then adjourned.

• Approved agenda (Resolution TCALCAC-08-26)
• Recommended Council publish and promote survey (Resolution TCALCAC-09-26) – carried

Thames Centre Sports Wall of Fame Committee

The Thames Centre Sports Wall of Fame Committee will approve its agenda and receive the minutes from the October 21, 2025 meeting. It will receive Report No. C‑TCSWOFC‑001‑26 on the Sports Recognition Wall. The committee will enter a closed session to consider submissions for the 2026 induction into the Sports Wall of Fame. The meeting will conclude with scheduling the next meeting for May 13, 2026.

• Approve the February 11, 2026 agenda as presented
• Receive the October 21, 2025 meeting minutes
• Receive Sports Recognition Wall Update (Report No. C‑TCSWOFC‑001‑26)
• Closed session to review 2026 induction submissions for the Sports Wall of Fame
• Schedule next meeting for May 13, 2026

The committee approved its agenda and the previous meeting minutes. It received a staff report on the Sports Recognition Wall. After a closed session, the committee determined the nominations did not meet criteria, so no ceremony will be held in 2026 and the May 13, 2026 meeting was cancelled. The meeting was then adjourned.

• Approved agenda (Resolution TCSWOFC-001-2026) – Carried
• Approved previous minutes (Resolution TCSWOFC-002-2026) – Carried
• Received staff report No.C‑TCSWOFC‑001‑26 (Resolution TCSWOFC-003-2026) – Carried
• Adjourned to Closed Session (Resolution TCSWOFC-004-2026) – Carried
• Determined nominees did not meet criteria; no 2026 ceremony (Resolution TCSWOFC-005-2026) – Carried
• Cancelled May 13, 2026 meeting (Resolution TCSWOFC-006-2026) – Carried
• Adjourned meeting at 10:18 a.m. (Resolution TCSWOFC-007-2026) – Carried

Council Meeting

Council will consider the adoption of the 2026 Operating and Capital Budget and several new procurement by-laws. The meeting includes a public hearing for drainage appeals and a minor variance application for a storage shed. The body will also review several high-value equipment tender awards.

• Adoption of By-law 18-2026 for the 2026 Operating and Capital Budget
• Purchase of two Chevrolet Silverado pick-up trucks from Finch Chevrolet Cadillac Buick GMC Ltd. for $128,930.74
• Purchase of a John Deere Compact Utility Tractor from Huron Tractor Ltd. for $117,840.00
• Purchase of a Ford F550 dump truck from Work Truck West for $177,499.55
• Minor Variance Application A6-25 for a storage shed at 22469 Purple Hill Road

The council approved the meeting agenda and adopted drainage assessment schedules for the Dundas Street and Crinklaw drains. It approved a minor variance for 22469 Purple Hill Road. Several fleet procurement contracts were approved, and By‑laws 13‑2026 through 18‑2026, including the 2026 Operating and Capital Budget, were adopted.

• Agenda approved (Resolution 46-2026)
• Adopted Dundas Street Drain 2025 assessment schedule (Resolution 48-2026)
• Adopted Crinklaw Drain 2025 assessment schedule (Resolution 50-2026)
• Approved Minor Variance A6-25 for 22469 Purple Hill Road (Resolution 52-2026)
• Approved purchase of two 2026 Chevrolet Silverado trucks for $128,930.74 (Resolution 57-2026)
• Approved purchase of John Deere tractor and backhoe for $117,840.00 (Resolution 58-2026)
• Approved purchase of Ford F550 dump truck for $177,499.55 (Resolution 59-2026)
• Adopted By‑laws 13‑2026 through 18‑2026, including the 2026 budget (Resolution 63-2026)

Special Meeting

The council will receive Report No. CAO-002-26 – 2026 Budget and a copy of the Proposed 2026 Operating and Capital Budget as of Jan 12 2026. They will direct staff to bring forward a by‑law to adopt the 2026 budget at the February 9 regular council meeting. The agenda also includes a closed‑session training on the Planning Act and routine items such as agenda approval and scheduling. No other decisions are scheduled.

• Receive Report No. CAO-002-26 – 2026 Budget for information
• Review Proposed 2026 Operating and Capital Budget (as of Jan 12 2026)
• Direct staff to bring forward a by‑law to adopt the 2026 budget at the Feb 9 meeting
• Closed‑session training on the Planning Act (no decisions)
• Approval of the meeting agenda

The council approved its agenda for the special meeting. It received the 2026 budget report and instructed staff to bring forward a by‑law to adopt the operating and capital budget at the February 9 regular council meeting. The council then adjourned to a closed session for staff training, with no decisions made there, and finally adjourned the special meeting.

• Approved agenda (Resolution 42-2026) – carried
• Directed staff to bring forward a by‑law to adopt 2026 Operating and Capital Budget (Resolution 43-2026) – carried
• Adjourned to closed session for staff training (Resolution 44-2026) – carried
• Adjourned special council meeting (Resolution 45-2026) – carried

Environmental Advisory Committee

The Environmental Advisory Committee will approve its agenda and receive the December 9, 2025 minutes. It will receive a presentation on Natural Asset Valuation to support asset management and forestry planning. Staff reports on the Healing Forest and Memorial Forest will be received for information, along with a council resolution on sustainable waste management. The committee will also schedule its next meeting for May 26, 2026.

• Presentation: Natural Asset Valuation to Support Asset Management & Forestry Planning (Mark Brown, Middlesex County) – received for information
• Healing Forest written report (Report No. EAC-001-26) – received for information
• Memorial Forest verbal update – received for information
• Correspondence: Council resolution on Collaborative Action on Sustainable Waste Management in Ontario – received for information
• Scheduling of next meeting: Tuesday, May 26, 2026 at 11:30 a.m.

The committee received its agenda and the December 9, 2025 minutes. It recommended that council direct staff to provide updates on tree‑planting initiatives and to investigate light‑pollution by‑laws on private lands. Informational items on natural‑asset valuation, Healing Forest, Memorial Forest, and sustainable waste management were also received. The meeting adjourned at 12:25 p.m.

• Received December 9, 2025 minutes (Resolution EAC‑002‑26) – Carried
• Recommended council direct staff to provide updates on tree‑planting initiatives (Resolution EAC‑003‑26) – Carried
• Received natural‑asset valuation presentation (Resolution EAC‑004‑26) – Carried
• Received Healing Forest report (Resolution EAC‑005‑26) – Carried
• Received Memorial Forest update (Resolution EAC‑006‑26) – Carried
• Received correspondence on collaborative sustainable waste management (Resolution EAC‑007‑26) – Carried
• Recommended council direct staff to investigate light‑pollution by‑laws (Resolution EAC‑008‑26) – Carried
• Adjourned meeting (Resolution EAC‑009‑26) – Carried